bosna i hercegovina Босна и Херцеговина bosnia and herzegovina agencija za javne...
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Bosna i HercegovinaБосна и Херцеговина
Bosnia and HerzegovinaAgencija za javne nabavke/nabave
Агенција за јавне набавкеPublic Procurement Agency
e-Procurement
Tirana, may 2012
Information system Go-Procure
Definition:Information system for the electronic publication of the Public Procurement notices.
Types of notices:• Procurement notice• Contract award notice• Cancelation notice• Additional notice for Competitive request• International notice• Correction notice for all types of notification
Go-Procure information system is created out of four main modules:
First module (Cotracting Authority module):
Registered operators can do the following:
• On-line module with online forms, where contracting authority operators can complete procurement data in several types of notifications.
• Operators can run various statistical data about all types of published notifications.
Picture 1 – Online form example
Second module (Official journal module):
Unregistered operators can do the following:
• Off-line module, where contracting authority operators can complete procurement data on predefine paper version regarding several types of notifications.
• Official journal operators enter that data in online forms for that Contracting Authority (only for CA wich does not have internet access).
Picture 2 – Paper form of procurement notification
Third module (Public Procurement Agency module):
Reporting operators can do the followings:
1. Prepare large number of predefine reports such as:• Total number of notification depending on type of
notification,• Total number procurement notices depending on type of
procedure,• Total number contracting award notices depending on
type of contract, etc.
Administrators can do the followings:
2. Prepare large number of Ad Hoc reports
Fourth module (Suppliers module):
Public portal for published notifications allows:• Simple search:
Some parameters for filtering published notices, eg. subject of contract, type of contract, type of notices, etc.
• Advanced search:
All other parameters which one can find in form fields wherby it make sense to perform search.
Public Procurement Portal displays all published notices and links to other notices defined by a unique method of procurement.
Picture 3 – Public procurement portal displays notifications
From 1st september 2011, Go-Procure information system started with its operation. Since than, we have the following few statistics:
Procurement no-tice
Contract award notice
Cancelation notice Additional notice for Competitive
Request
International no-tice
Correction of no-tice
Module M1 3155 997 721 1854 176 331
Module M2 413 59 105 183 53 48
250
750
1250
1750
2250
2750
32503155
997
721
1854
176331413
59 105 18353 48
Module M1Module M2
Picture 4 – Total number of notifications by module
Procu
remen
t notice
Contract
award
notice
Cancel
ation notice
Additional notice
for Competi
tive Req
uest
Internati
onal notice
Correcti
on of notice
0
500
1000
1500
2000
2500
3000
3500
4000
3504
742 802
219355303
2037
Open procedure
Restricted procedure
Accelerated Restricted procedure
Negotiated procedure with publication of a procurement notice
Design Contests
Negotiated procedure without publication of a procurement notice
Competitive Requests
Picture 5 – Total number of notifications by type of procedure
Picture 6 – Total number of notifications by type of contract
Procurement notice Contract award no-tice
Cancelation notice Additional notice for Competitive Re-
quest
International notice Correction of notice
Supplies 1919 506 457 1011 174 233
Services 994 368 256 754 39 98
Works 655 182 113 272 16 48
100
300
500
700
900
1100
1300
1500
1700
1900
1919
506457
1011
174233
994
368
256
754
3998
655
182113
272
16 48
SuppliesServicesWorks
Now we are in the process of upgrading Go-Procure Information system, which implies the following:
• Publishing International notices to TED (Tender Electronic Daily), website of the EU,
• Publishing (upload) Tender documentation,• Registration in IS for economic operators,• Managing Question/Answer session (Only registered
economic operators can ask questions).• E-access to tender documentation (Only registered
economic operators can download the tender documentation).
Advantages of Go-Procure Information system:
• Process of conducting public procurement procedures is much more transparent;
• The possibility of keeping a various of statistical reports on the implementation of public procurement procedures;
• The process of conducting proceedings is optimized in terms of time consumption and human resources;
• The price of notice publication in the Official journal is reduced;
• By developing this IS the first step of e-Procurement was completed (e-Notification), and it created conditions for development of next step, e-Tendering.
Information system WisPPA
Definition:WisPPA (Web information system for Public Procurement Agency) - Information system for submitting reports of the public procurement procedures.
The legal obligation to submit reports for all public procurement procedures that resulted in the conclusion:
• Contract• Framework Agreement• Direct Agreement
Picture 7 – WisPPA interface
Advantages of WisPPA Information system:
• Much more faster, simpler and more reliable process of submitting the report,
• Errors are reduced to a minimum – implemented validation on all web forms – implemented control and notifications during submitting reports process.
• Savings (paper, toner, postage, ...)• Possibility of keeping records and analysis for:
- Spending of Public funds - monitoring
- Spending of Public funds - statistics
Thank you for your attention!