boiler replacement- educational services center...boiler replacement- educational services center...

COVER PAGE 00001-1

PROJECT MANUAL

Boiler Replacement- Educational Services Center BID NO. 10-2021 Prepared for: CHESAPEAKE PUBLIC SCHOOLS

814-G Greenbrier Circle Chesapeake, VA 23320-2638 (757) 420-3595 HAI Job No. 20024 – August 17, 2020

BOILER REPLACEMENT - EDUCATIONAL SERVICES CENTER

10-2021 PROJECT DIRECTORY 00003 - 1

SECTION 00003

PROJECT DIRECTORY Owner: Name: Chesapeake Public Schools

Address: 312 Cedar Road Chesapeake, VA 23322

POC: Robert Scott Cell: (757) 615-4233 Email: [email protected] Engineer: Name: Hickman-Ambrose, Inc. Address: 814-G Greenbrier Circle Chesapeake, VA 23320-2638 POC: Ted O. Ambrose, Jr., P.E. Phone: (757) 420-3595 Email: [email protected]

END OF SECTION 00003


10-2021 TABLE OF CONTENTS 00005-1

SECTION 00005 TABLE OF CONTENTS

DIVISION 0 BIDDING DOCUMENTS 00001 Project Title Page 00003 Project Directory 00005 Table of Contents 00200 Advertisement / Invitation to Bid 00310 Bid Form 00311 Vendor’s Authorization to Transact Business in the Commonwealth 00410 Anti-Collusion and Non-Discrimination Affidavit 00600 Performance Bond 00610 Payment Bond 00700 General Bid Conditions 00710 Supplemental Bid Conditions 00850 Drawing Index 00860 Request For Clarification APPENDIX A – Certificate of Compliance – Code of VA 22.1.296.1 APPENDIX B – Certificate of Compliance with Immigration Laws and Regulations – Code of VA

40.1-11.1

DIVISION 1 GENERAL REQUIREMENTS 01095 Definitions and Standards 01100 Summary of Work

01260 Contract Modification Procedures 01500 Temporary Facilities 01720 Record Documents, Operation and Maintenance and Owner Training Requirements 01770 Closeout Procedures 01780 Warranties

DIVISION 2 SITE WORK (NOT USED)

DIVISION 3 CONCRETE (NOT USED)

DIVISION 4 MASONRY (NOT USED)

DIVISION 5 METALS (NOT USED)

DIVISION 6 WOOD & PLASTICS (NOT USED)

DIVISION 7 THERMAL AND MOISTURE PROTECTION (NOT USED)

DIVISION 8 DOORS AND WINDOWS (NOT USED)

DIVISION 9 FINISHES (NOT USED)

DIVISION 10 SPECIALTIES (NOT USED)

DIVISION 11 EQUIPMENT (NOT USED)


10-2021 TABLE OF CONTENTS 00005-2

DIVISION 12 FURNISHINGS (NOT USED)

DIVISION 13 SPECIAL CONSTRUCTION (NOT USED)

DIVISION 14 CONVEYING SYSTEMS (NOT USED)

DIVISION 15 MECHANICAL 15010 General Provisions - Mechanical

15050 Materials and Methods 15060 Mechanical Pipe and Pipefittings 15182 Piping and Equipment Insulation 15614 Gas Piping 15730 Steel Water-Tube Boiler

DIVISION 16 ELECTRICAL 16010 General Provisions – Electrical 16050 Materials and Methods 16111 Conduit and Fittings 16120 Wire and Cable 16125 Wiring Devices 16130 Outlet Boxes 16450 Grounding



10-2021 ADVERTISEMENT / INVITATION TO BID 00200-1

SECTION 00200 ADVERTISEMENT / INVITATION TO BID

BID NUMBER: 10-2021

BID TITLE: BOILER REPLACEMENT - EDUCATIONAL SERVICES CENTER 369 South Battlefield Boulevard Chesapeake, VA 23322

Bids are invited by Chesapeake Public Schools, Chesapeake, Virginia (Owner) in accordance with the following:

BID DESCRIPTION: 10-2021

SCOPE OF WORK

It is intended by these plans and specifications to cover providing of all labor, materials and equipment and services necessary for and reasonably incidental to the completion of the

BOILER REPLACEMENT - EDUCATIONAL SERVICES CENTER CHESAPEAKE, VIRGINIA

as prepared by Hickman-Ambrose, Inc., 814G Greenbrier Circle, Chesapeake, Virginia 23320, and who will act as Engineers under the Contract Documents.

The work primarily consists of, but is not limited to:

1. Removal of existing gas fired, hot water heating boilers. 2. Installation of new gas fired, hot water heating boilers. 3. Installation of controls for new boilers. 4. Associated electrical work.

To ensure the work can be Substantially Completed by Monday, December 28, 2020, the equipment submittals shall be received within 10 calendar days of receipt of the Award letter. The submittals will be reviewed and comments returned to the Contractor within five (5) calendar days to minimize negative impact on the construction schedule. Final Completion shall be achieved by Monday, January 11, 2021.


10-2021 ADVERTISEMENT / INVITATION TO BID 00200-2

BID TIME AND PLACE: Sealed Bids will be received by Michele Zimbro, Buyer, Purchasing Department, Chesapeake Public Schools, until 2:00 p.m. local prevailing time on Thursday, August 27, 2020, via DemandStar E-Bidding (www.demandstar.com). No bid will be accepted after 2:00 p.m. Bids will be opened and read aloud at 2:30 p.m. via Zoom Meeting. Vendors may listen to the public opening via ZOOM. You must download the ZOOM app or open the link via the Internet at https://us02web.zoom.us/j/81378871958?pwd=cU1idERHNFFwTmxjWGUvWWY2ZjhLdz09 or phone in for audio at 1-646-558-8656. When prompted, enter Meeting ID: 813 7887 1958 and Password: M65F13. Anyone interested in attending this opening will be welcome. It is requested that all attending be on time. BID WITHDRAWAL OR REJECTION: Chesapeake Public Schools reserves the right to cancel the bid opening or to reject any or all bids in whole or part when it is in the best interest of Chesapeake Public Schools. The right to waive any and all informalities and to determine responsibility of all bidders is reserved to Chesapeake Public Schools. The Owner reserves the right to negotiate any aspect of this bid with the lowest responsible and responsive bidder. No bid or any part thereof may be withdrawn or canceled or modified for 90 days after the bid opening with the exception that bids may be withdrawn after opening in accordance with the procedures for Withdrawal of Bids, Section 2.2-4330 of the Code of Virginia. BID SECURITY: A bidder's bond or certified check will be required in the amount of not less than five percent (5%) of the Base Bid. CONSTRUCTION DOCUMENT: Construction Documents will be available on the Chesapeake Public Schools’ Purchasing website and DemandStar on Monday, August 10, 2020. CONTRACTORS REGISTRATION: Bidders' attention is invited to the requirements of Chapter 11 of the Code of Virginia pertaining to registration. The Commonwealth of Virginia Contractor Registration Class and Number are required on the bid envelope. PRE-BID CONFERENCE: A non-mandatory Pre-Bid Conference will be held at 1:00 p.m. on Monday, August 17, 2020, at the project site, Educational Services Center, Chesapeake, VA 23322. In response to Governor Northam’s directive that public gatherings are limited, with social distancing--keeping 6 feet of space between yourself and others, Chesapeake Public Schools will require all contractors to sign up in advance of their attendance at the optional pre-bid meeting / site visit. Vendors are hereby directed to e-mail Michele Zimbro at [email protected] to sign-up. If for whatever reason you do not receive a response within 24 hours, please send your e-mail again. To ensure that Chesapeake Public Schools remains in compliance, vendors may not show up to the site visit without first receiving confirmation from Michele Zimbro that they have been scheduled to attend. Per Virginia’s Executive Order, all attending are required to wear a face covering during the site visit. A face covering includes anything that covers your nose and mouth, such as a mask, scarf, or bandana. If at any time the guidelines for public gatherings are changed, the District will make the necessary adjustments to remain in compliance with Coronavirus safety guidelines. Although site visitation is non-mandatory, it is strongly recommended to all bidders. Any site visit other than the scheduled Pre-Bid Conference shall be coordinated through the Supervisor of School Plants, Robert Scott. If arrangements are not made with Robert Scott, access to the site will be denied. By order of Chesapeake Public Schools END OF SECTION 00200

https://us02web.zoom.us/j/81378871958?pwd=cU1idERHNFFwTmxjWGUvWWY2ZjhLdz09


10-2021 BID FORM 00310 - 1

SECTION 00310

BID FORM

GENERAL CONTRACT

Each bidder shall use this form for his bid. See Instructions to Bidders and execute this form in duplicate in compliance therewith.

Date:

BID TO: Chesapeake Public Schools School Administration Building 312 Cedar Road Chesapeake, Virginia 23322

ATTN: Michele Zimbro, Buyer

Department of Purchasing

BID FROM: Bidder’s Name

Bidder’s Address

Bidder’s Address

GENTLEMEN:

Having examined the premises and the conditions affecting the Work the undersigned proposes to provide all equipment, material, labor in accordance with the Contract Documents, the Instructions to Bidders, the General Conditions, Drawings, Specifications, and Addenda Prepared by Hickman-Ambrose, Inc.

Complete this Bid Form in blue or black ink or by typewriter.

Submit two (2) copies of the bid form.

For BOILER REPLACEMENT – EDUCATIONAL SERVICES CENTER CHESAPEAKE, VIRGINIA

CHESAPEAKE PUBLIC SCHOOLS’ BID NUMBER: 10-2021

The undersigned proposes to provide all equipment, materials and labor, to perform all Work in accordance with the Contract Documents. The bid price must be entered in words and number. In case of variation between the two (2), the pricing written in words shall prevail.


10-2021 BID FORM 00310 - 2

BASE BID = $ (Numerical)

Dollars (Written)

Acknowledge receipt of Addendum #1 #2 #3 #4 #5 (Initial above for each addendum received)

BACKGROUND CHECKS: The Architect, Contractor and any and all Subcontractors shall certify that no employee (i) has been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child; and (ii) has been convicted of a crime of moral turpitude. Refer to Division 1 General Requirements Appendix A.

IMMIGRATION: The Federal Immigration Reform and Control Act makes it unlawful for a person or other entity to hire, recruit, or refer for a fee for employment in the United States, an alien, knowing the alien is unauthorized to work in the United States. Chesapeake City Code requires that any person or entity doing business with the City of Chesapeake, including its boards and commissions, shall provide a sworn certification by the Contractor or vendor of compliance with all federal immigration laws and regulations. Refer to Division 1 General Requirements Appendix B.

VENDOR’S AUTHORIZATION TO TRANSACT BUSINESS IN THE COMMONWEALTH: Specification Section 00311 which shall be completed and returned with the bid response.

ANTI-COLLUSION AND NON-DISCRIMINATION AFFIDAVIT: Specification Section 00410 which shall be completed and returned with the bid response.

CHANGES IN THE WORK: Where changes or alterations are authorized by the Owner involving cost or where estimates authorized by the Owner are submitted for extra work, the cost to the Owner will be based on provisions of Section 01260 Contract Modification Procedures and per guidelines set forth in Section 00700 General Bid Conditions and the 00710 Supplemental Bid Conditions.

The Undersigned also agrees to complete the work in accordance with the contract documents (state dates):

• Substantial Completion:

• Final Completion:

The work shall begin upon receipt of award letter and / or signed hard copy of authorized purchase order and shall be completed by no later than the date of Substantial Completion. The Undersigned further agrees, if awarded the contract, to execute and deliver Performance and Labor and Materials Payment bonds on AIA Document A312 for 100% of Contract amount.

The Undersigned acknowledges and agrees to the liquidated damages specified in the General Bid Conditions and Supplemental Conditions.


10-2021 BID FORM 00310 - 3

The Undersigned further agrees that the certified check or Bidder's bond, payable to Chesapeake Public Schools, Chesapeake, Virginia, accompanying this proposal is left in escrow with Chesapeake Public Schools, that its amount is the measure of liquidated damages which the Owner will sustain by the failure of the undersigned to execute the Agreement if notified of award or in furnishing the Bonds within ten (10) days after written notification of the award of the Contract to him, then the check, or the amount of the bond, shall become property of the Owner; but if this proposal is not accepted within 90 days after the bid opening, or if the Undersigned executes and delivers said agreement and Bonds, the check or bond will be returned to him upon receipt thereof.

Contractors, please note that due to the COVID-19 pandemic, your bid response must be submitted utilizing DemandStar’s E-Bidding platform. Bids submitted by any other method will not be accepted. During the pandemic, disregard references to bid mailing instructions, submitting duplicate copies of bid, and envelope/envelope template requirements.

Very truly yours,

Company

Address

City / State / Zip Code

Registered Virginia Contractor No.

Signed:



10-2021 VENDOR’S AUTHORIZATION TO TRANSACT BUSINESS 00311 IN THE COMMONWEALTH

~ Vendors: Please complete and return this form with bid response. ~

SECTION 00311

Vendor’s Authorization to Transact Business in the Commonwealth

To the extent the Contractor is organized as a stock or non-stock corporation, limited lia-bility company, business trust, or limited partnership or registered as a registered limited liability partnership, such entity shall be authorized to transact business in the Common-wealth as a domestic or foreign business entity by the State Corporation Commission. Any such business entity shall not allow its existence to lapse or its certificate of author-ity or registration to transact business in the Commonwealth to be revoked or cancelled at any time during the term of this contract. The Owner may void any contract with a busi-ness entity if the business entity fails to remain in compliance with the provisions of Vir-ginia Code Section 2.2-4311.2. Any bidder or offeror organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 shall include in its bid or proposal the identification number issued to it by the State Corporation Commission. Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign busi-ness entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized. State Corporation Commission Identification No.:

or Describe why the bidder or offeror is not required to be authorized by the State Corporation Commission:



10-2021 ANTI-COLLUSION AND NON-DISCRIMINATION AFFIDAVIT 00410 - 1

SECTION 00410 ANTI-COLLUSION AND NON-DISCRIMINATION AFFIDAVIT THE FOLLOWING ANTI-COLLUSION AND NON-DISCRIMINATION AFFIDAVIT SHALL BE SIGNED AND MUST ACCOMPANY BID DOCUMENTS TO RECEIVE CONSIDERATION: ANTI-COLLUSION CLAUSE: In the preparation and submission of this bid, said bidder did not either directly or indirectly enter into any combination or arrangement with any person, firm or corporation, or enter into any agreement, participate in any collusion, or otherwise take any part in the restraint of free, competitive bidding in violation of the Sherman Act (15 USC Section 1), Sections 59.1-9.1 through 50.1-9.17 or Sections 59.1-68.6 through 59.1-68.8 of the Code of Virginia. The undersigned bidder hereby certifies that this agreement, or any claims resulting therefrom, is not the result of, or affected by, any act of collusion with, or any act of another person or persons, firm or corporation engaged in the same line of business or commerce, and that no person acting for or employed by Chesapeake Public Schools has an interest in or is concerned with this proposal, and that no person or persons, firm or corporation other than the undersigned have or are interested in this proposal. NON-DISCRIMINATION CLAUSE: Employment discrimination by Contractors shall be prohibited. 1. During the performance of this Contract, the Contractor agrees as follows:

a. In the solicitation or awarding of Contracts, the Contractor will not discriminate against a bidder or offeror, any employee or applicant for employment because of race, religion, color, sex, national origin or age, disability, or any other basis prohibited by state law relating to discrimination in employment except where religion, sex, national origin or handicap is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post, in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.

b. Whenever solicitations are made they shall include businesses selected from a list made

available by the Department of Minority Business Enterprise.

c. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such Contractor is an equal opportunity employer.

d. Notices, advertisements and solicitations placed in accordance with federal law, rule or

regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

BY (BIDDER): _______________________

TITLE: _____________________________

COMPANY: ___________________________

ADDRESS: ___________________________


10-2021 ANTI-COLLUSION AND NON-DISCRIMINATION AFFIDAVIT 00410 - 2

BIDDER'S SIGNATURE NOTARIZATION:

Subscribed and sworn to before me this ____ day of ______________, 20 .

____________________________________ (Title)

____________________________________

My commission expires ______________

INFORMATION DISCLOSURE: License Class A Virginia Contractor No. ______________________________________ City of Chesapeake Business License No. ______________________________________ Bidder _______________________________________________________________________ Title ________________________________________________________________________ Address of Bidder's Principal Office: ________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Phone No. ___________________________ List of Principal Officers of Company: President: ___________________________________________________________________ Vice President: ______________________________________________________________ Treasurer: ___________________________________________________________________ Secretary: ___________________________________________________________________ List Major Stockholders: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ State of Incorporation: ______________________________________________________ (if corporation)



10-2021 PERFORMANCE BOND 00600 - 1

SECTION 00600

PERFORMANCE BOND Bond No. _______________ Amount ________________ KNOW ALL PERSONS BY THESE PRESENT, that (CONTRACTOR NAME AND

ADDRESS) , hereinafter called the Contractor (Principal), and (SURETY NAME AND

ADDRESS) , a corporation duly organized and existing under and by virtue of the laws of the

State of _______________, hereinafter called the Surety, and authorized to transact business

within the Commonwealth of Virginia, as Surety, are held and firmly bound unto (OWNER

NAME AND ADDRESS) , the Owner (Obligee), in the sum of: (CONTRACT

AMOUNT) , lawful money of the United States of America, for the payment of which, well and

truly be made to the Owner, the Contractor and the Surety bind themselves and each of their heirs,

executors, administrators, successors, and assigns, jointly and severally, firmly by these present as

follows:

THE CONDITION OF THE ABOVE OBLIGATION IS SUCH THAT WHEREAS, the Contractor has executed and entered into a certain Contract with the Owner, dated __________________, which is incorporated by reference herein, for: _____________________________________________________________ _____________________________________________________________ NOW, THEREFORE, if the Principal shall at all times duly, promptly, and faithfully perform the Work and any alteration in or addition to the obligations of the Contractor arising thereunder, and shall assure all warranties against defective workmanship and materials, including the warranty period following substantial completion by the Contractor and comply with all of the covenants therein contained in the Specifications, Drawings, and other Contact Documents required to be performed by the Contractor, in the manner and within the times provided in the Contract Documents, and shall fully indemnify and save harmless the Owner from all costs and damage which it may suffer by reason or failure so to do, and shall fully reimburse and repay it all outlays and expenses which it may incur in making good any default, and reasonable attorneys, consultant and expert witness fees incurred in the prosecution of or defense of any action arising out of or in connection with any such default, then this obligation shall be void; otherwise to remain in full force and effect. Any action under this Performance Bond shall be filed within five (5) years after the later of: (a)



termination of the Contract prior to final completion; (b) final completion of the Project; or (c) breach of the Contract by the Contractor. Any action under this Performance Bond shall be filed in a court of competent jurisdiction in the City of Chesapeake, Virginia which shall be the exclusive venue for such actions. PROVIDED, HOWEVER, that the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract Documents or to the Work to be performed thereunder, shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract Documents. PROVIDED, FURTHER, that no final settlement between the Owner and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied. IN WITNESS WHEREOF, the above parties bounded together have executed this instrument this ____ day of _______ ______, the name and corporate seal of each corporate party being hereto affixed and those presents duly signed by its undersigned representative, pursuant to authority of its governing body. (CONTRACTOR) _________________________________ By____________________________(Seal) Attest (SURETY) _________________________________ By____________________________(Seal) Attest NOTE: Date of bond must not be prior to date of Contract. IMPORTANT: The Surety named on this bond shall be one who is licensed to conduct business in the Commonwealth of Virginia and is named in the current list of Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies, as published in Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S. Treasury Department. All bonds signed by an agent must be accompanied by a certified copy of the authority to act for the Surety at the time of the signing of this bond.


10-2021 PAYMENT BOND 00610 - 1

SECTION 00610

PAYMENT BOND KNOW ALL PERSONS BY THESE PRESENTS: That__________, The Contractor (“Principal”) whose principal place of business is located__________and __________(“Surety”) whose address for delivery of ‘Notices’ is located at ________ are held and firmly bound unto the Commonwealth of Virginia,___________, the Owner (“Obligee”) in the amount of ________Dollars ($________) for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Principal has by written agreement dated ______ entered into a contract with Obligee for _________which contract (the “Contract”) is by reference expressly made a part hereof; NOW THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if the Principal shall promptly make payment to all claimants as hereinafter defined, for labor performed and material furnished in the prosecution of the Work provided for in the Contract, then this obligation shall be void; otherwise it shall remain in full force and effect, subject, however, to the following conditions. The Principal and Surety, jointly and severally, hereby agree with Obligee as follows:

1. A claimant is defined as one having a direct contract with the Principal or with a subcontractor of the Principal for labor, material, or both for use in the performance of the Contract. A “subcontractor” of the Principal, for the purposes of this bond only, includes not only those subcontractors having a direct contractural relationship with the Principal, but also any other contractor who undertakes to participate in the Work which the Principal is to perform under aforesaid Contract, whether there are one or more intervening subcontractors contractually positioned between it and the Principal (for example, a subcontractor). “Labor” and “material” shall include, but not be limited to, public utility sevices and reasonable rentals of equipment, but only for periods when the equipment rented is actually used at the work site.

2. Any claimant who has a direct contractual relationship with the Principal and who has performed

labor or furnished material in accordance with the Contract documents in furtherance of the Work provided in the Contract, who has not been paid in full therefor before the expiration of ninety (90) days after the day on which such claimant performed the last of such labor or furnished the last of such materials for which he claims payment, may bring an action on this bond to recover any amount due him for such labor or material, and may prosecute such action to final judgment and have execution on the judgment. The Obligee need not be a party to such action and shall not be liable for the payment of any costs, fees or expenses of any such suit.

3. Any claimant who has a direct contractural relationship with any subcontractor of the Principal but who has no contractural relationship, express or implied, with the Principal, may bring an action on this bond only if he has given written notice to the Principal within (90) days from the day on which the claimant performed the last of the labor or furnished the last of the materials for which he claims payment, stating with substantial accuracy the amount claimed and the name of the person for whom the Work was performed or to whom the material was furnished. Notice to the Principal shall be served by registered or certified mail, postage prepaid, in an envelope


10-2021 PAYMENT BOND 00610 - 2

addressed to the Principal at any place where his office is regularly maintained for the transaction of business. Claims for sums withheld as retainages with respect to labor performed or materials furnished shall not be subject to the time limitations stated in this paragraph 3.

4. No suit or action shall be commenced hereunder by any claimant.

a. Unless brought within one (1) year after the day on which the person bringing such action last performed labor or last supplied materials, it being understood, however, that if any limitation embodied in this bond is prohibited by any law controlling the construction hereof, the limitation embodied within this bond shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law.

b. Other than in a Virginia court of competent jurisdiction, with venue as provided by statue, or in the United States District Court for the district in which the project, or any part thereof is situated.

5. The amount of this bond shall be reduced by and to the extent of any payments made in good

faith hereunder. Signed and Sealed this _____day of_______ ________________________ Contractor/Principal (SEAL) ____________________________________ By:_________________________________ Witness

Typed Name:________________________ Title:_______________________________ ___________________ Surety (SEAL)

By:_________________________________ Attorney-in-Fact Typed Name:_________________________ AFFIDAVIT AND ACKNOWLEDGEMENT OF ATTORNEY-IN-FACT COMMONWEALTH OF VIRGINIA (or alternatively, Commonwealth or State of_________) CITY of ______ I, undersigned notary public, do certify that _________, whose name is signed to the foregoing labor and material payment bond in the sum of ___________ and dated___________and which names the Commonwealth of Virginia, ______, as Obligee, personally appeared before me today in the above jurisdiction and made oath the he/she is the attorney-in-fact of ____________, a ______________ corporation which is the Surety in the foregoing bond, that he/she is duly authorized to execute on the above Surety’s behalf the foregoing bond pursuant to the Power of


10-2021 PAYMENT BOND 00610 - 3

Attorney noted above and attached hereto, and on behalf the surety, he/she acknowledged the foregoing bond before me as the above Surety’s act and deed. He/she has further certified that his/her Power of Attorney has not been revoked. [Complete if Power is recordered:Clerk’s Office:_________; Deed Book/Page No. or Instrument No.:_______.] Given under my hand this ________ day of ______________. ____________________ Notary Public

(SEAL) My Name (printed) is: ____________________ My Registration Number is: ___________________ My Commission Expires:_____________________ APPROVED: ______________________________________________________________ Attorney General/Designee Date



10-2021 GENERAL BID CONDITIONS 00700 - 1

Section 00700 General Bid Conditions Chesapeake Public Schools For Equipment, Supplies and Contract Services The conditions set forth herein apply to all equipment, supplies, and contracted services bid

to the Chesapeake Public Schools. All bidders are bound, will adhere to, and comply with these conditions. Please read these conditions carefully as they are an integral part of the agreement and contract awarded to the successful bidder. A. Bid Procedure

1. In the event a bidder finds either discrepancies or omissions in the specifications, drawings, and / or bid documents, he shall notify the Purchasing Department, Chesapeake Public Schools, at once. If it is found necessary, a written addendum will be sent to each bidder. All addenda issued shall become a part of the bid documents and should be acknowledged on the Letter of Transmittal. Important: No interpretation of the meaning of the specifications, drawings, and / or bid documents (except for procedural clarification) will be made orally to any potential bidder. All requests for such interpretation will be in writing and submitted no later than seven (7) days prior to the date fixed for the opening of the bid.

2. The bid response must be: a. Sealed and submitted in a plain opaque envelope clearly marked with the bid number,

date, and time of bid opening as indicated in the Invitation to Bid. b. Submitted utilizing the envelope template provided in “Attachment A” in packaging your

proposal for submission. Failure to do so may result in your proposal not being received in a timely manner, which may result in your proposal not being considered.

c. Submitted in a separate envelope and not submitted or concealed within any package or envelope that may contain bid samples.

d. Vendors who choose to utilize an overnight mailing service to deliver bid submittals should be mindful to indicate the bid number, bid due date, and time of bid opening on the outside of the package. Failure to do so may affect the proper and timely receipt of bid responses.

3. All proposals will be opened and read aloud at the time and date set forth in the Invitation to Bid. Bidders or their representatives are invited to be present at the opening of bids. All bid openings will be at the School Administration Building, 312 Cedar Road, Chesapeake, Virginia unless otherwise stated in the bid. Bids received after the date and time of bid registration will not be considered.

4. Bids are to be submitted on and in accordance with forms provided by the Chesapeake Public Schools.

5. All information requested on the Letter of Transmittal and the Vendor’s Response / Bid Proposal Form must be completed in order to constitute a valid bid offer.

6. Any deviations from the specifications must be set forth in the bid documents. 7. Prices and information required, except for the signature of the bidder, should be typewritten for

legibility. Illegible or vague bids will be rejected. Note: The signature of the person submitting the bid must be handwritten. Any bid submitted with corrections must have the corrections initialed by the person who signed the bid or his designee. No bid changes will be permitted after the bid is due.

8. The use of a brand name, make, or manufacturer within the specifications does not restrict the bidder solely to that specified. Instead, it serves to convey to the bidder the general style, type, character, and quality of the item desired. Any item which the Chesapeake Public Schools in its sole discretion determines to be the equal of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted.

9. When bidding an item other than that specified, the bidder will give the trade designation of the item, manufacturer’s name, and detailed specification on the item he proposes to furnish. The absence of this information on the Vendor’s Response / Bid Proposal Form will be construed as submitting a price on the identical item specified.

10. Bids on equipment must be standard new equipment, of latest model, and in current production, unless otherwise specified.



11. All manufactured stock must be certified to meet all federal, state, and local codes. 12. When bids are requested on a lump sum basis, bidder must enter the price for each item and

also the lump sum. 13. All prices quoted must be “per unit” as specified. All prices quoted will include all materials,

labor, and any incidental expenses incurred by the contractor in performing the contract, as per the bid documents. No other charges may be added.

14. Enter the price per unit and the extensions for each item bid. In cases where there is a discrepancy, the lowest price will govern.

15. All bid prices are to be F.O.B. destination unless otherwise indicated. If the award is made on any other basis, transportation charges will be prepaid by the successful bidder and added to the invoice as a separate item. In any case, title shall not pass until items have been delivered and accepted. Delivery alone does not constitute acceptance.

16. The bidder expressly warrants that the price or prices quoted herein are not the result of an agreement or understanding expressed or implied with any other bidder or bidders.

17. Withdrawal of bid due to error: A bidder may withdraw his bid from consideration if it contains a mistake provided that:

a. The bid was submitted in good faith. b. The mistake was a clerical mistake as opposed to a judgment mistake. c. It was due to an unintentional arithmetic error or unintentional omission of a quantity of

work, labor, or materials made in the compilation of the bid. Chesapeake Public Schools reserves the right to require proof from original sources of compilation that would verify the withdrawal’s validity. It is preferred that notice of intent to withdraw be given in writing within two (2) business days after conclusion of the bid opening procedure and must state the reason for withdrawal. However, for all construction projects, notice must be given within two (2) business days after conclusion of the bid opening. No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor to or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted. If the Chesapeake Public Schools denies the withdrawal of a bid under the provisions of this section, it shall notify the bidder in writing stating the reasons for its decision and award the contract to such bidder at the bid price, provided such bidder is a responsible and responsive bidder.

18. For all contracts: a. The contractor will not discriminate against any employee or applicant for employment

because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by federal or state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor will, in all solicitations of advertisements for employees placed by or on behalf of the contractor, state that such contractor is an equal opportunity employer; provided, however, that notices, advertisements and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

c. The contractor will include the provisions of the foregoing paragraph in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

d. During the performance of this contract, the contractor agrees to (i) provide a drug-free and tobacco-free workplace for the contractor’s employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance, marijuana, or tobacco product is prohibited in the contractor’s workplace, and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free and tobacco-free workplace; and (iv) include the provisions of the foregoing clauses



in every subcontract or purchase order so that the provisions will be binding upon each subcontractor or vendor.

19. Chesapeake Public Schools is exempt from federal, state, local, and excise taxes. The bid price shall be net and not include the amount of any such tax. Exemption certificates, if required, will be provided upon request. The contractor shall pay all sales, consumer, use, and other similar taxes for work or portions thereof provided by the contractor which are legally enacted at the time bids are received, whether or not yet effective. The contractor shall also pay for and obtain all permits (includes all federal, state, and local) necessary to complete the project as indicted in the bid documents.

20. Sales to school boards are not affected by any fair trade agreements. 21. Prompt payment discounts will be considered in awarding the bid; however, no prompt payment

discounts will be considered if offered for a period of less than twenty (20) days. Time allowed for cash discounts will be figured from date of receipt of a properly executed invoice form or date of delivery, whichever is later.

22. In submitting a bid, the bidder signifies that he is fully informed as to the extent and character of the supplies, material, equipment, and services required and a representation that the bidder can furnish the supplies, materials, equipment, and services satisfactorily in complete compliance with the specifications. Further, the bidder signifies that he has inspected the site when deemed necessary by the bidder on which the work shall be done and is aware of all conditions affecting the execution of the work contained within the bid documents.

23. Under penalty of perjury, the bidder certifies that the bid price or prices quoted have been arrived at by the bidder independently and has been submitted without collusion with any other vendor of supplies, equipment, or services of the type bid: the contents of the bid have not been communicated by the bidder, or, to his knowledge and belief, by any of his employees or agents, to any person not an employee or agent of the bidder or its surety on bond furnished herewith, prior to the official opening of the bid.

B. Bid Contract

1. The Chesapeake Public Schools reserves the right to reject any or all bids, in whole or in part, to waive any informalities such as technical defects, qualifications, irregularities, and omissions if in its judgment the best interest of Chesapeake Public Schools will be served.

2. Unless otherwise stipulated, the right is reserved to award the bid in total, by individual item, or by category (compatibility of items), whichever is in the best interest of Chesapeake Public Schools.

3. Award will be made to the lowest responsive and responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, warranty of the product, conformity with the specifications, purposes for which required, and terms of delivery.

4. All other factors being equal such as quality, service, cost etc., award preference shall be given in the following order: Chesapeake City firms, area firms, state firms, and out-of-state firms, if such a choice is available; otherwise, a tie shall be decided by a random drawing. Whenever any bidder is a resident of any other state and such state under its laws allows a resident contractor of that state a preference, a like preference may be allowed to the lowest responsive and responsible bidder who is a resident of Virginia.

5. The Chesapeake Public Schools reserves the right to make awards within ninety (90) days after the date of the bid opening during which period bids may not be withdrawn unless the bidder distinctly states in his bid that acceptance thereof must be made within a shorter specified time. Any bid on which the bidder shortens the time specified for acceptance, may, in the discretion of Chesapeake Public Schools be rejected.

6. Bidders may be notified in writing of the bid accepted. 7. In submitting a bid, the bidder obligates himself and / or his company to furnish goods or

services at the price bid, and that written notice from Chesapeake Public Schools constitutes a contract between the bidder and Chesapeake Public Schools. (When a written contract as a separate document is required, this will be prepared and / or approved by Chesapeake Public Schools and submitted to the successful bidder.) An award letter does not constitute official notification unless agreed to by both parties. When circumstances warrant, quantities may be adjusted by mutual consent of Chesapeake Public Schools and the successful bidder.



8. When the Chesapeake Public Schools notifies a bidder in writing of its acceptance of the bidder’s price, this contract will become effective on the date acceptance is written. Notification to the bidder can be in the form of a formal contract, purchase order, award letter, or a letter of intent. Public notice of award or the announcement of the decision to award shall be provided in the form of an award letter sent to all participating bidders after final evaluation of bids have occurred. Additionally, award notification shall be posted on the Bid Board located within the Purchasing Department, on DemandStar (www.demandstar.com), and the Chesapeake Public Schools’ website (www.cpschools.com).

9. At its sole discretion, Chesapeake Public Schools reserves the right to accept or reject any decrease in the bid price offered by the successful vendor, as long as all conditions, specifications, etc. remain unchanged, and at any time during a contract period, if determined that it is in the best interest of the school division.

10. If the successful bidder fails to either perform within the time specified, or within a reasonable time, or fails to perform satisfactorily in accordance with the specifications, or should market conditions change such that it is not in the best interest of the Chesapeake Public Schools to continue to purchase from the contract, Chesapeake Public Schools may take the appropriate action to satisfy the contract, including cancellation of the contract. In the event a bidder fails to perform satisfactorily, and the contract has been canceled for poor or nonperformance, any cost incurred in excess of the contract amount may be back charged to the original bidder. Should the difference be less, the successful bidder shall have no claim to the difference. Additionally, the original bidder may be removed from the bid list. The bidder may be allowed to apply for reinstatement to the bid list after a period of one (1) year or one (1) bid cycle, which ever is longer. If reinstatement is possible, it can only occur after a meeting with a purchasing administrator in which the original bidder must demonstrate that the original unsatisfactory actions or conditions have been corrected.

11. The Chesapeake Public Schools may order changes in the work and the contracted sum shall be adjusted accordingly. All such orders and adjustments shall be filed on AIA Document G-701 or similar format. Claims by the contractor for extra cost must be submitted in writing and approved by the authorized representatives of Chesapeake Public Schools named in the bid before executing any work, or in accordance with the language contained in the contract. Any changes for more than $50,000 or 25 percent (25%) of the contract amount, which ever is greater, must be approved by the Chesapeake Public Schools’ School Board.

12. When materials, equipment, or supplies are rejected, they must be removed by the successful bidder from Chesapeake Public Schools’ property within ten (10) days from notification. Materials, equipment, or supplies left longer than ten (10) days will be considered as abandoned by the successful bidder and may be disposed of as if it were the property of Chesapeake Public Schools.

13. The successful bidder shall not assign, transfer, convey, sublet, or otherwise dispose of the contract or his right, title, or interest therein, or his power to execute such contract to any other person, company, or corporation, without the previous written consent of the Chesapeake Public Schools.

14. In accordance with the Code of Virginia, Section 11-53, the Chesapeake Public Schools reserves the right to negotiate with the lowest responsive responsible bidder.

15. The successful bidder / contractor shall be responsible to secure, at its expense, any and all state and local permits and licenses required to do business in the City of Chesapeake.

16. The Chesapeake Public Schools reserves the right to make multiple awards from bids, if applicable, and is within the best interest of the school division.

C. Delivery and Installation 1. No items are to be shipped or delivered, nor any work proceed until receipt of a purchase order

or confirming purchase order number from an agent of the Chesapeake Public Schools’ Department of Purchasing.

2. Delivery must be made as stipulated on the purchase order. If for reasons beyond the control of the company the delivery cannot be made by the specified date, it will be the company’s responsibility to notify the authorized representative of Chesapeake Public Schools of the reason for the delay and the new delivery date. Failure to make this notification may be justification for removal of a vendor from the bid list.

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3. All deliveries are to be made between 8 a.m. and 2 p.m., Monday through Friday, unless otherwise stipulated in the bid. Prices quoted in the bid proposal shall include all delivery costs and expenses incurred for “inside delivery” (defined as all transportation and labor necessary to deliver required product(s) to and inside, at a designated area within the project locations). If the successful vendor chooses to use an independent shipper, arrangements must be made in advance for inside delivery. Chesapeake Public Schools will not provide any personnel to aid in the unloading or installation of any product. Failure to make necessary arrangements may result in refusal of the shipment. Such refusal shall not obligate Chesapeake Public Schools for any charges in excess of that stated in the bid proposal.

4. No deliveries may be made on Saturday, Sunday, or a legal holiday except when the delivery is an emergency, in which event the convenience of Chesapeake Public Schools shall govern.

5. Item(s) shall be properly packed for shipment, storage, and stocked in new shipping containers and in accordance with accepted commercial practices.

6. The successful bidder shall be responsible for the delivery of items in good condition to the point of destination. He shall file with the carrier all claims for breakage, imperfections, and other losses, which will be deducted from invoices. The receiving representative for each participant will note for the benefit of successful bidders when packages are not received in good condition.

7. The successful bidder will be required to furnish signed proof of delivery in every instance. 8. All deliveries shall be accompanied by delivery tickets or packing slips. Tickets shall contain the

following information for each item delivered: a. Purchase Order Number and / or Contract Number. b. Name of Article. c. Item Number. d. Quantity. e. Name of Successful Bidder. Cartons shall be labeled with purchase order or contract number, successful bidder’s name, and general statement of contents. Failure to comply with this condition shall be considered sufficient reason for refusal to accept the goods at no cost to the receiving participant.

9. When installation is required, the successful bidder will be required to unload and place the material, equipment, or supplies in the school or building as directed. The Chesapeake Public Schools accepts no responsibility for unloading and placing of the aforementioned. Any cost incurred due to the failure of the successful bidder to comply with the requirement will be back charged. No help for unloading will be provided by Chesapeake Public Schools; therefore, the successful bidder should have their suppliers notify their truckers accordingly. The successful bidder shall acquaint himself with the conditions to be found at the site to reduce any delivery and installation concerns and shall assume all responsibility for placing and installing the equipment in the locations required.

10. All materials, equipment, etc., are to be installed in accordance with the manufacturer’s recommended installation instructions and acceptable industry practices. All work is to be performed in a quality, workmanlike manner for the purpose intended.

11. The successful bidder shall remove all debris and rubbish resulting from his work in an acceptable manner off school grounds on a daily basis. Upon completion of the work, the premises shall be left in a neat, unobstructed condition, the buildings and grounds cleaned, and everything in proper repair, and working order.

12. Equipment and supplies shall be stored at the site only on approval of the Chesapeake Public Schools and at the successful bidder’s risk. In general, such on-site storage should be avoided to prevent possible damage or loss.

13. Installation shall progress in such a manner as to cause the least inconvenience to Chesapeake Public Schools and with proper consideration for the rights of other successful bidders or workmen in cases of concurrent operations. The successful bidder shall keep in touch with the entire operation and install his work promptly. He shall remain on the job site until all work is completed.

14. Equipment for trade-in shall be dismantled by the successful bidder and removed at his expense. The condition of the trade-in equipment at the time it is turned over to the successful bidder shall be the same as covered in the specifications, except as affected by normal wear and tear from use up to the time of trade-in. All equipment is represented simply “as is.”



Equipment is available for inspection only at the delivery point listed for new equipment, unless otherwise specified.

15. For all projects $75,000 or greater, the contractor must submit an estimated progress schedule to the Chesapeake Public Schools. The progress schedule shall encompass the various tasks for the entire project from the beginning to the expected date of completion. Any deviation from this requirement will be so noted in the bid specifications.

16. The primary contractor must submit to the Chesapeake Public Schools a list of any and all subcontractors that will be used to complete the project.

17. The contractor will furnish, at no cost to the Chesapeake Public Schools, a complete set of “as-built drawings” (changes while under construction or deviations from original drawings) for the Chesapeake Public Schools’ permanent records.

D. Samples 1. The Chesapeake Public Schools reserves the right to request a representative sample of the

items bid prior to the award. If the sample fails to meet specifications, the bid will be disqualified.

2. If samples are requested subsequent to bid opening, they shall be delivered within ten (10) days of the request, or as directed, for the bid to have consideration. Samples must be furnished at no expense to the Chesapeake Public Schools and must be accompanied by a descriptive memorandum invoice indicating if the bidder desires their return, provided they have not been used or made useless by testing. Award samples will be held for comparison with deliveries. The Chesapeake Public Schools will not be responsible for any samples destroyed or mutilated by examination or testing. The vendor will be advised when the sample may be picked up. Samples not remove within fifteen (15) days after written notice to the bidder will be regarded as abandoned, and the Chesapeake Public Schools shall have the right to dispose of them as its own property.

3. If specifications state that an item to be bid must equal a sample on display, the sample will be made available to all bidders by the Chesapeake Public Schools’ personnel. Failure of a bidder to examine the sample shall not relieve him from complying with the specifications.

4. All specifications are minimum standards. In the case of an offered bid sample being of superior quality and receiving the bid award, the delivered must be the same as the sample submitted.

E. Guarantee – Warranty

1. The successful bidder guarantees: a. Against defective or faulty material or workmanship, or as stipulated in the bid document,

for a period of one (1) year from date of the rendering of the final payment. b. To furnish adequate protection from damage for all work and to repair damages of any

kind for which he or his workmen are responsible, to the building grounds, or equipment, to his own work, or to the work of other workmen.

c. Any merchandise provided under the contract, which is or becomes defective during the guarantee period shall be corrected or replaced to the satisfaction of Chesapeake Public Schools by the successful bidder free of charge with the specific understanding that all replacements shall carry the same guarantee (one [1] year from the date of acceptance of the replacement) as the original equipment. The successful bidder shall make any such replacement immediately upon receiving notice from Chesapeake Public Schools. Only original parts and / or equipment are to be used unless otherwise approved in writing by the Chesapeake Public Schools.

d. All deliveries will be equal to the accepted bid sample. e. The equipment or furniture offered is standard, new, and of the latest model, or regular

stock product or as required by the specifications with parts regularly used for the type of equipment or furniture offered; also that no attachment or part has been substituted or applied contrary to manufacture’s recommendations and standard practice. Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one (1) year from the date of acceptance. If during this period such faults develop, the successful bidder agrees to replace the unit or part affected without cost to the Chesapeake Public Schools.



F. Insurance 1. The successful bidder will be required to carry adequate insurance to protect the Chesapeake

Public Schools from loss in case of accident, fire, theft, etc., prior to acceptance by a responsible person representing the Chesapeake Public Schools. Additionally, the Chesapeake Public Schools reserves the right to require bid, performance, labor, and material payment bonds. This requirement will be stated in the original bid documents if it is applicable. Bonds, if required, must be obtained from a surety company that is on both the State Corporation Commission and the Treasury Department’s most recent listing of approved licensed surety companies. Insurance requirements include the following: a. General Liability: Liability coverage for bodily injury and property damage shall be a

minimum of $500,000. An umbrella form of coverage may be required in some cases. b. Automotive Liability: The successful vendor will provide a certificate of insurance showing

a minimum of $500,000 for automotive liability insurance to include bodily injury and property damage.

c. Workmen’s Compensation and Employer Liability: Workmen’s compensation shall be required of any contractor that has employees prior to beginning work.

2. Prior to undertaking performance of the contract hereunder, the contractor shall be required to furnish certification in a form acceptable to Chesapeake Public Schools that the successful bidder possesses a valid liability insurance policy issued by an insurance company licensed to do business in the Commonwealth of Virginia with effective dates and limits of liability as required by the Chesapeake Public Schools. This certification shall insure the successful bidder’s legal liability for injury to or destruction of property (real or personal) and bodily injury or death caused in whole or part by any act of omission of the successful bidder, subcontractors, and the agents and employees of either, occasioned directly or indirectly in the performance of the contract. The insurance company will be required to provide thirty (30) days written notice to Chesapeake Public Schools’ Purchasing Department in the event of a change or cancellation of any policy. In addition, Chesapeake Public Schools must be listed as an additionally named insured party with respect to the contract.

3. The successful bidder shall protect, defend, and save harmless the Chesapeake Public Schools, Chesapeake School Board, City of Chesapeake, and Chesapeake City Council from and against all claims, damages, losses, judgments, and expenses (including attorney’s fees) arising out of or resulting from the performance of the work provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease, or death, or to injury or destruction of property (real or personal) including loss of use resulting therefrom, and (b) is also caused in whole or in part by any act of omission of the contractor, any subcontractor, anyone directly or indirectly employed or controlled by any one (1) of them regardless of whether or not said claims, damage, loss, or expense is caused in part by the Chesapeake Public Schools. In any and all claims against the above aforementioned or any of its agents or employees by any employee of the contractor or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for whose acts any one (1) or more of them may be liable, the indemnification obligation of the contractor hereunder shall not be limited in any way to limits on the amount or type of damages, compensation, or benefits payable to or for the contractor or any subcontractor under the Workmen’s Compensation Act, or any disability benefit acts or any other employee benefit act of the Commonwealth of Virginia or any other state.

4. The successful bidder shall not be held responsible for losses resulting from wars, acts of public enemies, strikes, fires, floods, acts of nature, or for any other acts not within the control of the successful bidder and which by the exercise of reasonable diligence he is unable to prevent.

G. Bonding requirements

1. All bids $100,000 or greater will be required to furnish a bid bond at the time of the bid opening. Bid bond may be in the form of a bond issued by a surety company licensed to do business within the Commonwealth of Virginia or a certified check payable to Chesapeake Public Schools. Bonds submitted shall be procured from a surety company licensed in the State of Virginia and shall be on the approved list of the Commonwealth of Virginia State Corporation Commission. Bureau of Insurance Report and the Department of Treasury’s approved listing of surety companies. Bid bond will be for five percent (5%) of the amount bid. Failure to provide



the bid bond will disqualify the bidder from consideration. Any deviation from this requirement will be so noted in the bid specifications.

H. Performance and Labor Material Payment Bonds

1. All bids $100,000 or greater will require a Performance and Labor and Material Payment Bond prior to the commencement of this contract. Any deviation from this requirement will be so noted in the bid specifications.

2. Upon notification of intent to award a contract, the successful contractor will provide to the Chesapeake Public Schools a properly executed Performance Bond and Labor and Materials Payment Bond. These bonds will cover one hundred percent (100%) of the amount of the contract price.

3. The Chesapeake Public Schools reserves the right to examine and approve the bond before completing the contract. Cost of said bond shall be included in the bid.

4. All bonds will be delivered to the Director of Purchasing, School Administration Building, 312 Cedar Road, Chesapeake, Virginia 23322.

5. If during the course of the project change orders create an increase in the contracted price whereby the value of the unperformed work exceeds $100,000, Chesapeake Public Schools may require the contractor to obtain the necessary bond.

I. Licenses

1. Each bidder must be properly licensed in the locality in which their business office resides and in compliance with all pertinent state (Virginia) and local regulations. Each contractor will make himself aware of the City of Chesapeake codes and regulations relevant to business licenses and should be in compliance with said codes and regulations.

J. Contractor’s Regulatory License

1. The Chesapeake Public Schools will only award contracts in excess of $1,000 to registered contractors per the Virginia Contractor’s Registration Law 54.1-1100. One (1) of the following licenses shall apply: Class “C” for contracts valued over $1,000, but no more than $10,000; Class “B”: for contracts valued at $10,000 or more, but less than $120,000; Class “A”: for contracts valued at $120,000 or more. Please indicate on the Letter of Transmittal and on the outside of the return envelope, your class and registration number. Failure to comply may disqualify your bid from consideration.

K. Payments

1. Payment of invoices will be certified promptly for items received in accordance with specifications and bid.

2. Payment shall not preclude Chesapeake Public Schools from making a claim for adjustment on any item later found not to have been in accordance with General Conditions, Special Conditions, and Specifications of Bid.

3. Partial payments against a total order will be made upon presentation of a properly executed invoice and in accordance with Chesapeake Public Schools’ accounting procedures and practices.

4. Finance charges, if incurred, can only be assessed at a rate not to exceed one percent (1%) per month or as mandated by the Virginia Public Procurement Act, Section 2.2-4352.

5. On any contract $100,000 or greater, the contractor must submit within fourteen (14) days after the acceptance of the contract a schedule of values allocated to the various tasks to be performed. This schedule will be used as a basis for the calculation of progress payments.

6. Progress payments will be made upon presentation of a contractor’s invoice and certification by Chesapeake Public Schools’ personnel. Payments will be ninety-five percent (95%) of the earned sum. Five percent (5%) will be retained to assure faithful performance of the contract. All amounts withheld will be included in the final payment.

L. Asbestos Free Statement The General Contractor or Prime Contractor shall be responsible for furnishing and transmitting to either the Architect / Engineer, if applicable or the Owner or his agent, notarized letters, in triplicate, of “asbestos free” certification covering all materials and equipment to be used in this project. In the event that this General Contractor or Prime Contractor should encounter or discover asbestos related



materials in connections with existing work to be altered, connected to, or to remain, he shall promptly advise the Architect or Engineer for the Owner or his agent and shall not proceed with the work until receiving notice with instructions to do so.

M. Lead Free Statement The General Contractor or Prime Contractor shall be responsible for furnishing and transmitting to either the Architect / Engineer, if applicable, or the Owner or his agent, notarized letters, in triplicate, of “lead free” certification covering all materials and equipment to be used in this project. In the event that this General Contractor or Prime Contractor should encounter or discover lead containing materials in connection with existing work to be altered, connected to, or to remain, he shall promptly advise the Architect or Engineer for the Owner or his agent and shall not proceed with the work until receiving notice with instruction to do so.

N. Mold Remediation Contractor is advised that destructive means were not utilized to identify mold that may exist within interstitial spaces throughout the areas scheduled for renovations. Therefore, the Contractor shall proceed with caution when performing demolition work. If ten (10) square feet of mold is uncovered, the Contractor shall stop work and immediately contact Chesapeake Public Schools and / or the Architect / Engineer.

O. Minorities Statement “Chesapeake Public Schools encourages the use of minority firms, vendors, contractors, and subcontractors to provide goods and services, including construction projects.”

P. Internet Access Bids may be viewed and downloaded by accessing our webpage at http://www.cpschools.com/departments/purchasing/index.php and clicking on “Current Bids.”

Q. Inspection of Records The successful vendor / contractor shall maintain, during the course of the work / contract, and retain, not less than five (5) years after final payment for completion thereof, complete and accurate records of all costs chargeable to Chesapeake Public Schools regarding any work or contract awarded. Additionally, Chesapeake Public Schools, or its authorized agents, shall have the right, at any reasonable time, to inspect and audit those records. The records to be maintained and retained by the work / contract shall include, without limitation, all payroll records accounting for the total time distribution of the contractor’s employees working full or part time on the work (to permit tracing to payrolls and related tax returns) as well as canceled checks or signed receipts for payroll payments in cash; invoices for purchases, receiving and issuing documents, and all other unit-inventory records for the contractor’s stores stock or capital items; and paid invoices and canceled checks for material purchased and for the subcontractor’s and any other third-parties’ charges.

R. Faith Based Statement Chesapeake Public Schools does not discriminate against “Faith-Based Organizations” as that term is defined in VA. Code § 2.2-4343.1(b) of the Virginia Public Procurement Act.

S. Debarment and Prohibited Contracts In accordance with §2.2-4321 and 4321.1 of the Code of Virginia a prospective contractor may be

debarred or prohibited from contracting for particular types of supplies, services, insurance, or construction for specific periods of time.

The following sets forth the purpose, causes, and procedures for debarring a prospective contractor,

and the reinstatement of a contractor. 1. Purpose of debarment is to protect the Division from risks associated with awarding contracts to

a contractor having exhibited an inability or unwillingness to fulfill contractual requirements and / or the unsatisfactory performance of a contract and to protect the interest and integrity of the procurement process. The seriousness of the contractor’s acts or omissions showing non-responsibility; the ability and willingness of the contractor to promptly correct them; any mitigating factors; and the public interest should be considered in making any debarment

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decision. Contractors meeting the above may be debarred for a period of (1) one year or (1) one bid period cycle whichever is longer.

2. Causes for debarment may include, but are not limited to, the following acts: i. Conviction of or civil judgment against the contractor or any of its principals or affiliates

within the last five (5) years for: a. Commission of fraud or a criminal offense in connection with (i) obtaining, (ii)

attempting to obtain, or (iii) performing a public contract or subcontract. b. Violation of federal or state criminal statutes or civil antitrust, false claim, or

procurement laws. c. Commission of embezzlement, theft, forgery, bribery, falsification, or destruction of

records, making false statements, receiving stolen property, or other offenses involving moral turpitude.

d. Commission of any other offense indicating a lack of business integrity or business honesty that seriously and directly affects the present responsibility of a government contractor or subcontractor.

ii. Failure to have an effective business ethics and compliance training and reporting program in place for officers and employees.

iii. Listing on the Excluded Parties List (EPLS) maintained by the General Services Administration: https://www.acquisition.gov

iv. Subcontracting with a business concern, organization, entity, or person that has been debarred by any Agency or Department of the Commonwealth of Virginia or which is listed on the EPLS.

v. Failure to collect and / or remit taxes may result in prohibition from contracting with the Division as set forth in § 2.2-4321.1

3. Procedures governing the debarment decision making process are designed to be consistent with principles of fundamental fairness: i. The Director of Purchasing, shall notify the contractor by certified mail, return receipt

requested, that debarment is being considered. This notice shall include: a. The reasons for the proposed debarment in terms sufficient to put the contractor on

notice of the circumstances upon which it is based; b. The procedures the contractor may take to examine evidence of the proposed

debarment; c. The contractor may submit to the Director of Purchasing, within thirty (30) calendar

days after receipt of notice, written information and argument to the proposed debarment, including any additional specific information that raises a genuine dispute over a material fact.

d. The contractor may also submit information and materials showing (i) that it had an effective business ethics and compliance training and reporting program in place for officers and employees; (ii) the steps it has taken to address the conduct giving rise to the proposed debarment including, but not limited to, disciplinary action, restitution, restructuring and additional internal controls and training; and (iii) its cooperation with government authorities and investigators.

e. Prior to the issuance of a written determination of debarment, the Director of Purchasing shall (i) notify the contractor in writing of the results of the evaluation, and (ii) disclose the factual support for the determination. The contractor shall have ten (10) business days for rebuttal.

f. The Director of Purchasing shall issue its written determination of disqualification based on all information in the possession of Chesapeake Public Schools, including any rebuttal information, within ten (10) business days of the date the Director of Purchasing received such rebuttal information.

g. Debarment shall commence upon notification. 4. Scope of Debarment. Debarment extends to all divisions or other organizational elements of

the contractor and to affiliates of the contractor unless otherwise specified. As used herein, “affiliates” includes business concerns, organizations, entities or persons sharing common (or with overlapping) management, ownership, facilities, equipment, employees, and / or assets and includes family members having an identity of economic interest with a person that was debarred or proposed for debarment. “Affiliates” also includes businesses or entities organized following the debarment or proposed debarment of a contractor which has the same or similar



management, ownership or principal employees as the contractor that was debarred or proposed for debarment.

5. Reinstatement of a contractor may occur if, it is determined that the action taken was arbitrary or capricious, or not in accordance with applicable state law or regulations. The sole relief shall be restoration of eligibility. A debarred contractor can apply for reinstatement after being debarred for a period of (1) one year or (1) one bid period cycle whichever is longer. The request for reinstatement must be in writing to the Director of Purchasing citing actions taken to remedy the reason for debarment or prevent recurrence of the situation that caused the debarment action to be taken and otherwise indicating that lifting or suspension of the debarment would be in the best interest of Chesapeake Public Schools. The Director of Purchasing shall provide a written response to the debarred contractor within thirty (30) calendar days either reinstating the contractor or denying the request with the reasons cited. The contractor shall have ten (10) business days to respond. The Director of Purchasing shall have ten (10) business days to respond to the contractor’s response.

6. The decision of the Director of Purchasing shall be final.

T. Certificate of Compliance Effective July 1, 2006, amendments made to the Code of Virginia § 22.1-296.1 require that prior to awarding a contract, the contractor and the contractor’s employees who may be in direct contact with students in the performance of the contract certify that both the contractor and the contractor’s employees have not been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child. This certificate shall be attached to the contract document, if applicable.

U. Certificate of Compliance with Immigration Laws and Regulations The Federal Immigration Reform and Control Act makes it unlawful for a person or other entity to hire, recruit, or refer for a fee for employment in the United States, an alien, knowing the alien is unauthorized to work in the United States. Section 40.1-11.1 of the Code of Virginia makes it unlawful for any employer to knowingly employ an alien who cannot provide documents indicating that he or she is legally eligible for employment in the United States. These laws place an affirmative duty on employers to ensure that aliens have proof of eligibility for employment. In addition, Section 54-72.2 of the Chesapeake City Code requires that any person or entity doing business with the City of Chesapeake, including its boards and commissions, shall provide a sworn certification by the contractor or vendor of compliance with all federal immigration laws and regulations. Chesapeake Public Schools requires a completed Certificate of Compliance with Immigration Laws and Regulations for transactions that total more than $50,000. This certificate shall be attached to the contract document, if applicable.

11/18/15 mz



10-2021 SUPPLEMENTAL BID CONDITIONS 00710 - 1

Section 00710 Chesapeake Public Schools Supplemental Bid Conditions For Equipment, Supplies and Contract Services The conditions set forth herein supersede those set forth in the Chesapeake Public Schools

General Conditions for Equipment, Supplies and Contract Services. All bidders are bound, will adhere to, and comply with these conditions in addition to those set forth in the Chesapeake Public Schools General Conditions for Equipment, Supplies and Contract Services. Please read these conditions carefully as they are an integral part of the agreement and contract awarded to the successful bidder. 1. Bid Procedure, 1. DELETE in its entirety and ADD, “In the event a bidder finds either discrepancies or

omissions in the specifications, drawings, and / or bid documents, he shall notify the Owner and Purchasing Department, Chesapeake Public Schools, at once. Clarification requests shall be made on the form provided, REQUEST FOR CLARIFICATION (Section 00860). If it is found necessary, a written addendum will be sent to each bidder. All addenda issued shall become a part of the bid documents and shall be acknowledged on the “LETTER OF TRANSMITTAL”. Important: No interpretation of the meaning of the specifications, drawings, and / or bid documents (except for procedural clarification) will be made orally to any potential bidder. All requests for such interpretation will be in writing and submitted no later than three (3) calendar days prior to the bid opening date. No addenda will be issued later than 48 hours prior to the time for the receipt of bids except an addendum, if necessary, postponing the date for receipt of bids or withdrawing the request for bids.”

2. A. Bid Procedure, 2.b. First sentence, CHANGE “in Attachment A” to read “at the end of Section 00710”

3. A. Bid Procedure, 4. ADD: “Bids shall be submitted in duplicate.”

4. A. Bid Procedure, 5. DELETE in its entirety and ADD: “All information requested on the BID FORM, Section 00310, must be completed in order to constitute a valid bid offer.”

5. A. Bid Procedure, 6. DELETE in its entirety and ADD:

“No deviation from the specification will be considered unless it is submitted as a ‘REQUEST FOR CLARIFICATION’ on Section 00860, approved and addressed by addenda prior to bid.”

6. A. Bid Procedure, 9. DELETE in its entirety.

7. A. Bid Procedure, 12. DELETE in its entirety and ADD:

“The bid shall be a lump sum cost for the entire work indicated on the construction documents.”

8. A. Bid Procedure, 13. DELETE, “All prices quoted must be “per unit” as specified.”

9. A. Bid Procedure, 14. DELETE in its entirety.

10. A. Bid Procedure, 21. DELETE in its entirety and ADD: THE LINE BELOW WILL STILL BE REQUIRED. “Complete sets of Bidding Documents shall be used in preparing bids. Neither the Owner nor the Architect / Engineer assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.”

11. A. Bid Procedure, 23. ADD:

“Section 00410 ANTI- COLLUSION AND NON-DESCRIMINATION AFFIDAVIT must accompany the Section 00310 - BID FORM in order to constitute a valid bid offer.”

12. B. Bid Contract, 2. DELETE in its entirety and ADD: “It is the intent of Chesapeake Public Schools to award this bid in total to a single bidder.”



13. B. Bid Contract, 3. DELETE, “and terms of delivery.”

14. B. Bid Contract, 10. DELETE from the first sentence, ...“or should market conditions change such that it is

not in the best interest of the Chesapeake Public Schools to continue to purchase from the contract”… 15. B. Bid Contract, 11. ADD: “Maximum adjustment for overhead and profit shall be as follows:

a. For the Contractor, for any work performed by his own forces, 12% of actual field cost; b. For each Subcontractor involved, for any Work performed by its own forces, 12% of the actual field cost; c. For each Sub-Subcontractor involved, for any Work performed by its own forces, 12% of the actual field

cost; d. For the Contractor, for Work performed by each Subcontractor, 5% of the sum of Subcontractor's actual

field cost plus Sub-Subcontractor costs plus the Subcontractor's allowance for overhead and profit as defined above.

e. “Actual field cost” shall include the cost to the Contractor of all Workmen, such as foreman, timekeepers, mechanics, and laborers, and materials, supplies, and teams for the time actually employed or used on such Work, plus actual transportation charges necessarily incurred, together with all power, water, and similar operating expenses; also all necessary incidental expenses incurred directly on account of such Work, including Social Security Old Age Benefits and other payroll taxes, and, a ratable proportion of premiums on Performance and Payment Bonds and Maintenance Bonds, Public Liability and Property Damage and Workmen's Compensation, and all other insurance as may be required by any law or ordinance, or directed by the Owner, or agreed to by them. The Owner may direct the form in which accounts of the “actual field cost” shall be kept and the records of these accounts shall be made available to the Owner.

f. “Cost of machinery and equipment” shall be charged separately from “actual field cost”, shall not be subject to markup for overhead or profit, and shall be based on actual rentals, unless the machinery or equipment is owned by the Contractor. Machinery and equipment owned by the Contractor shall be charged according to the latest edition of the Associated General Contractors (AGC) Contractors Equipment Manual. The Contractor shall be responsible for providing the information necessary to compute AGC equipment rates. Equipment supplied by separate divisions of the Contractor's organization shall be considered rental equipment.”

16. B. Bid Contract, 16. DELETE in its entirety.

“FUNDING OUT CLAUSE: Failure of the School Board to fund or City Council of Chesapeake to appropriate sufficient funds for payment in full required by this contract or any other provisions herein during the term of the contract shall, at the Division’s option, permit the Division to terminate this contract at any time and render it null and void, without any further liability on the part of the Division of any kind whatsoever, except for its obligation to pay for the labor and materials installed and purchased by the contractor as of time of termination. This contract shall not constitute a debt of the City of Chesapeake or the Division, within the meaning of any limitations or indebtedness of the Division or the City of Chesapeake, under the Constitution or laws of the Commonwealth of Virginia, including the Charter of the City of Chesapeake.”

17. C. Delivery and Installation 2. DELETE in its entirety and ADD: “POST-BID INFORMATION The successful Bidder shall, within ten (10) days of the Bid opening, submit the following information to the Architect/Engineer.

a. A designation of the Work to be performed by the successful Bidder with his own forces. b. The proprietary names and the suppliers of principal items or systems of material and equipment

proposed for the Work. c. A list of names of the Subcontractors or other persons or organizations (including those who are to

furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work and copies of their agreements with the successful Bidder.

d. All required performance and payment bonds, insurance certificates, permits, and other documentation that successful Bidder is required to submit for Owner approval prior to commencement of Work on site.



e. The successful vendor will be required to provide a valid Certificate of Insurance, acceptable to Chesapeake Public Schools, and must meet the requirements set forth in the General Conditions of Bid contained herein. No work may commence until a certificate is provided. Chesapeake Public Schools must be listed as an additionally named insured party with respect to the scope of this bid.

18. C. Delivery and Installation, 3. DELETE in its entirety and ADD: “A workday is defined as Monday through Friday (7:00 a.m. – 9:00 p.m.) excluding legal holidays. Work shall be performed inside the existing building, Monday through Thursday, during the hours of 7:00 a.m. – 5:30 p.m. The Contractor shall notify the Owner and the Owner’s on site representative by 12 noon on Wednesday when the contractor plans to work on Saturday, Sunday, holidays, or other non-work days outside of the established workday hours.”

19. C. Delivery and Installation, 4. DELETE in its entirety and ADD:

“Time is of the essence in completing the work. Therefore, if the contractor fails to complete the work within the time here in specified, as adjusted by Change Orders, then the Contractor agrees to pay liquidated damages for the delay.”


“Normal weather conditions shall be considered and included in the planning and scheduling of all Work influenced by high or low ambient temperatures and / or precipitation to ensure completion of all Work within the contract time. The Contractor shall anticipate the potential loss of the number of workdays listed below for each calendar month due to weather and shall schedule the work accordingly. The Contractor shall not be entitled to weather delays on Saturday, Sunday, or legal holidays when Work was not scheduled in advance to occur.”

January 8 July 4 February 8 August 4 March 8 September 4 April 6 October 4 May 4 November 4 June 4 December 6 21. C. Delivery and Installation, 6. DELETE in its entirety and ADD:

“Time extensions for weather delays during a given month will be allowed only for actual work days in excess of those numbers listed above and only when those excess days of delay affect the current critical path(s) leading to the specified Final Completion or Contract Completion dates. Request for time extensions shall be submitted to the Owner within ten (10) days after the month they are incurred.”


“All materials, equipment, etc., are to be installed in accordance with the Contract Documents. All work is to be performed in a quality, workmanlike manner for the purpose intended.”

23. C. Delivery and Installation, 8. - 9. DELETE in their entirety. 24. C. Delivery and Installation, 14. DELETE in its entirety and ADD:

14. DEFINITIONS a. ADDENDA: Written interruption or revision to any of the Contract Documents issued by the Owner

prior to bid opening. b. LIQUIDATED DAMAGES: A fixed dollar amount that justifies the Owner’s financial loss if the work

is not completed within the contracted time. If the Contractor shall neglect, fail, or refuse to substantially complete the work within the contracted time, or any proper extension thereof granted by the Owner, then the Contractor and the Contractor’s Surety shall be liable as a part of the contract to pay the Owner said amount per day for each and every consecutive day thereafter that the work remains incomplete, not as a penalty, but as a liquidated damage for such breach of Contract.

c. SUBSTANTIAL COMPLETION occurs when the Work is sufficiently complete to allow the Owner full benefit and use of the Contract Work for its intended purpose, and such items of Work that



remain to be done are minor in nature and amount and can be accomplished without any interference with the Owner's full use of the Contract Work. If, in the opinion of the Owner or the Architect / Engineer, an excessive number of Work items remain to be done, the Work shall not be considered to be substantially complete, even if all the remaining Work items are minor in nature.

d. PUNCH LIST: A comprehensive list of minor items to be completed or corrected and submitted by the Contractor along with the request for Certificate of Substantial Completion.

e. FINAL ACCEPTANCE OF THE WORK shall occur within thirty (30) calendar days following Substantial Completion. The Contractor shall notify the Architect / Engineer and the Owner in writing that the punch list has been completed and is ready for re-inspection. Concurrently, within this thirty (30) calendar day period, the Contractor shall complete all Project Close-out Documentation, including but not limited to: Start-up Reports, Approved Testing and Balancing Report, Final Commissioning Report, Approved Record Documents, Approved Warranty Letters and Approved Operation and Maintenance Manuals, Posted Service Log and a copy of all Final Inspection Cards and transfer of those to the Architect / Engineer. If the Contractor fails to complete any of these items within this thirty (30) calendar day period, liquidated damages will be assessed. Once these items are received, Owner training shall be scheduled within the next two (2) weeks.

f. FINAL PAYMENT will be rendered within thirty (30) calendar days following Final Acceptance of the Work and receipt of the Contractor’s Final Pay Application. The final payment will not be made until after all Project Close-out Documentation have been made and approved by the Architect / Engineer.

g. RETAINAGE: An amount equivalent to five percent (5%) of each such pay application and also of any sums due the Contractor from the Owner shall be deducted therefrom and withheld until the Work required by the Contractor has been performed. After it is agreed Substantial Completion has been met, this amount shall be reduced to (2.5%) which shall be held by the Owner until Final Completion is established.

h. SCHEDULE OF VALUES: Before filing application for the first payment, the Contractor shall submit to the Architect / Engineer and Owner a Schedule of Values (cost breakdown) for approval. The Schedule of Values shall provide a complete, itemized allocation of the various portions of the work, further broken down into Material and Labor Costs, aggregating the total Contract Sum.

25. C. Delivery and Installation, 15 -16. DELETE in their entirety.

26. C. Delivery and Installation, 17. First sentence CHANGE “As-built drawings” to read “Record

Documents.”

27. D. Samples: DELETE in its entirety and ADD: D. LIQUIDATED DAMAGES

1. Liquidated damages in the amount of $1,000.00 per calendar day shall be assessed if project is not Substantially Completed by date indicated. The successful bidder shall pay that sum to Chesapeake Public Schools to compensate for damages resulting from the delay.

2. Once Substantial Completion of the work is reached, if Final Acceptance is not achieved by date indicated in the contract documents, liquidated damages will be accessed against the Contractor at the rate of two hundred and fifty dollars ($250.00) per day.”

28. E. Guarantee – Warranty 1. a. DELETE:

“for a period of one (1) year from date of the rendering of the final payment.”

29. E. Guarantee – Warranty, 1. c. DELETE in its entirety and ADD: “c. Any merchandise provided under the contract, which is or becomes defective during the guarantee

period shall be corrected or replaced to the satisfaction of Chesapeake Public Schools by the successful bidder free of charge with the specific understanding that all replacements shall carry the same guarantee as the original equipment. The successful bidder shall make any such replacement immediately upon receiving notice from Chesapeake Public Schools. Only original parts and / or equipment are to be used unless otherwise approved in writing by the Chesapeake Public Schools.”



30. E. Guarantee – Warranty, 1. d. DELETE in its entirety and ADD: The Contractor shall be responsible for all maintenance for the length of the warranty period.”

31. E. Guarantee – Warranty 1. e. DELETE in its entirety and ADD:

“Refer to individual specification section for required warranties.”

32. F. Insurance 1. a. and 1. b. CHANGE minimum amounts from “$500,000.00” to “$1,000,000.

33. F. Insurance. ADD: “5. The Vendor shall, during the term of the contract including any warranty period, indemnify, defend, and

hold harmless the Division, its School Board members, officials, employees, agents, and representatives thereof, from all suits, actions, or claims of any kind, including attorney’s fees, brought on account of any personal injuries, property damages, or violations of rights, sustained by any person or property in consequence of any willful, reckless or negligent acts or omissions in performing or safeguarding Contract work or by the Vendor or its agents or employees, or from any claims or amounts arising from violation of any law, bylaw, ordinance, regulation or decree.”

34. K. Payments. ADD: “7. PAYMENT TO SUBCONTRACTORS:

a. The Contractor shall make payment to his Subcontractors in accordance with the Code of Virginia § 2.2-4354.

b. The Contractor shall pay within seven (7) days, each Subcontractor, upon receipt of payment from the Owner, out of the amount paid to the Contractor on account of such Subcontractor's Work, the amount to which said Subcontractor is entitled, reflecting the percentage actually retained, if any, from payments to the Contractor on account of such Contractor's Work.

c. If payment is not made within seven (7) days, the Contractor must, in writing, notify the Subcontractor of his intention to withhold all or a part of the Subcontractor's payment and the reason for non-payment.

d. The Contractor and his Subcontractors and their lower-tier Subcontractors must provide the Owner with their social security numbers; proprietorships, partnerships, and corporations must provide federal employer identification numbers.

e. The Contractor shall pay interest to the Subcontractor on all amounts owed by the Contractor that remain unpaid after seven (7) days following receipt by the Contractor of payment from the Owner for work performed by the Subcontractor under the contract except for amounts withheld as allowed under the Code of Virginia § 2.2-4354. Unless otherwise provided under the terms of this contract, interest shall accrue at the rate of one percent (1%) per month.

f. The Contractor shall, by an appropriate agreement with each Subcontractor, require each Subcontractor to make payments and interest requirements with respect to each lower-tier Subcontractor.

g. The Contractor’s obligation to pay an interest charge to a Subcontractor pursuant to the payment clause in this section shall not be construed to be an obligation of the Owner. A contract modification shall not be made for the purpose of providing reimbursement for the interest charge. A cost reimbursement claim shall not include any amount for reimbursement for the interest charge.”

35. N. Mold Remediation. DELETE in its entirety.



Please complete the following “Return Envelope Template”, affix to the outside envelope of your bid response, and return to Chesapeake Public Schools. Failure to do so may affect the proper and timely receipt of your bid response.


BIDDER’S NAME:

CONTRACTOR’S REGISTRATION CLASS AND NO

BID # 10-2021 BID NAME: BOILER REPLACEMENT -

EDUCATIONAL SERVICES CENTER OPENING: August 27, 2020 @ 2:30 P.M.

MICHELE ZIMBRO, BUYER

CHESAPEAKE PUBLIC SCHOOLS SCHOOL ADMINISTRATION BUILDING PURCHASING DEPARTMENT 312 CEDAR ROAD CHESAPEAKE, VIRGINIA 23322


10-2021 DRAWING INDEX 00850–1

SECTION 00850

DRAWING INDEX

TS.1 TITLE SHEET AND INDEX OD DRAWINGS M0.1 MECHANICAL LEGEND M1.1 MECHANICAL ROOM - DEMOLITION WORK M1.2 MECHANICAL ROOM - NEW WORK PLAN M2.2 MECHANICAL ROOM – BOILER PIPING SCHEMATIC E1.1 ELECTRICAL DEMOLITION PLAN E2.1 ELECTRICAL NEW WORK PLAN



10-2021 REQUEST FOR CLARIFICATION 00860 - 1

SECTION 00860

REQUEST FOR CLARIFICATION To: Ted O. Ambrose, Jr., P.E. Michele Zimbro, Buyer Robert Scott Hickman-Ambrose, Inc. Purchasing Department Department of School Plants Consulting Engineers School Administration Building Chesapeake Public Schools 814-G Greenbrier Circle 312 Cedar Road 1021 Great Bridge Blvd. Chesapeake, VA 23320 Chesapeake, VA 23322 Chesapeake, VA 23320

Fax: 757-547-0279 Email: [email protected] [email protected] [email protected] Project: BOILER REPLACEMENT -

EDUCATIONAL SERVICES CENTER RFC No.: Date Submitted: Relevant Drawings and/or Specifications: Clarification Requested: ALL RESPONSES TO QUESTIONS SHALL BE MADE BY ADDENDUM. Response:

Response Requested by:

Name Organization

mailto:[email protected]

mailto:[email protected]


10-2021 REQUEST FOR CLARIFICATION 00860 - 2



10-2021 DEFINITIONS AND STANDARDS 01095 - 1

SECTION 01095 DEFINITIONS AND STANDARDS

PART 1 - GENERAL 1.1 GENERAL CONDITIONS

A. Drawings and general provisions of Contract, including General Conditions and other Division 0 and Division 1 specification sections, apply to this section.

1.2 DEFINITIONS

A. General Explanation: A substantial amount of specification language constitutes definitions for terms found in other Contract Documents, including drawings which must be recognized as diagrammatic in nature and not completely descriptive of requirements indicated thereon. Certain terms used in Contract Documents are defined generally in this article. Definitions and explanations of this section are not necessarily either complete or exclusive, but are general for the Work to the extent not stated more explicitly in another provision of Contract Documents.

B. General Requirements: Drawings and general provisions and the requirements of Division

0 and Division 1 sections apply to the entire work of the Contract.

C. Indicated: The term "Indicated" is a cross-reference to details, notes or schedules on drawings, to other paragraphs or schedules in the specifications, and to similar means of recording requirements in the Contract Documents. Where terms such as "shown," "noted," "scheduled," and "specified" are used in lieu of "indicated," it is for the purpose of helping the reader locate cross-reference. No limitation of location is intended except as specifically noted.

D. Directed, Requested, etc.: Where not otherwise explained, terms such as "directed,"

"requested," "authorized," "selected," "approved," "required," "accepted," and "permitted" mean "directed by Architect/Engineer," "requested by Architect/Engineer," etc. However, no such implied means will be interpreted to extend Architect's/Engineer's responsibility into Contractor's area of construction supervision.

E. Approve: Where used in conjunction with Architect's/Engineer's response to submittals,

requests, applications, inquiries, reports and claims by Contractor, the meaning of term "approved" will be held to limitations of Architect's/Engineer's responsibilities and duties as specified in General Conditions. In no case will "approval" by Architect/Engineer be interpreted as a release of Contractor from responsibilities to fulfill requirements of the Contract Documents.

F. Project Site: The space available to the Contractor for performance of the Work, either

exclusively or in conjunction with others performing other Work as part of the project. The extent of project site is shown on drawings as construction limits, and may or may not be identical with description of land upon which project is to be built.

G. Provide: Except as otherwise defined in greater detail, term "provide" means furnish and

install, complete and ready for intended use, as applicable in each instance.



H. Furnish: Except as otherwise defined in greater detail, term "furnish" is used to mean

supply and deliver to project site, ready for unpacking, assembly, installation, etc., as applicable in each instance. "Furnish" shall mean to be furnished by the Contractor unless specifically stated to be furnished by the Owner.

I. Install: Except as otherwise defined in greater detail, term "install" is used to describe

operations at project site including unloading, unpacking, assembly, erection, placing, anchoring, applying, working to dimension, finishing, curing, protecting, cleaning and similar operations, as applicable in each instance. Unless specifically stated otherwise, material and equipment to be installed by the Contractor shall be furnished by the Contractor.

J. Installer: The entity, person or firm engaged by the Contractor or its Subcontractor or

Subcontractor for performance of a particular unit of Work at project site, including installation, erection, application and similar required operations. Installers shall be expert in the operations they are engaged to perform.

K. Including: Except as otherwise defined in greater detail, term "including" means

"including but not limited to." 1.3 FORMAT AND SPECIFICATION EXPLANATIONS

A. Specification Production: None of these explanations will be interpreted to modify substance of requirements. Portions of these specifications have been produced by Architect's/Engineer's standard methods of editing master specifications, and may contain minor deviations from traditional writing formats. Such deviations are a normal result of this production technique, and no other meaning will be implied or permitted.

B. Format Explanation: The format of principal portions of these specifications can be described as follows; although other portions may not fully comply and no particular significance will be attached to such compliance or non-compliance.

C. Sections and Divisions: For convenience, basic unit of specification text is a "section,"

each unit of which is named and numbered. These are organized into related families of sections, and various families of sections are organized into "divisions," which are recognized as the present industry-consensus on uniform organization and sequencing of specifications. The section title is not intended to limit meaning or content of section, nor to be fully descriptive of requirements specified therein, nor to be an integral part of text. 1. Each section of specifications has been subdivided into three (3) or less "parts" for

uniformity and convenience. Part 1 - General, Part 2 - Products, and Part 3 - Execution. These do not limit the meaning of and are not an integral part of text which specifies requirements.

D. Underscoring: Used strictly to assist reader of specification text in scanning text for key

words in content. No emphasis on or relative importance of text is intended where underscoring is used.

E. Imperative Language: Used generally in specifications. Except as otherwise indicated,

requirements expressed imperatively are to be performed by Contractor. For clarity of



reading at certain locations, contrasting subjective language is used to describe responsibilities which must be fulfilled indirectly by Contractor, or when so noted, by others.

F. Section Numbering: Used to facilitate cross-references in the Contract Documents.

Sections are placed in Project Manual in numeric sequence; however, numbering sequence is not complete, and listing of sections at beginning of Project Manual must be consulted to determine numbers and name of specification sections in the Contract Documents.

G. Page Numbering: Numbered independently for each section; recorded in the Table of

Contents in the Project Manual. Section number is shown with page number at bottom of each page, to facilitate location of text in Project Manual.

H. Project Identification: Project name and number are recorded on each page of

specifications to minimize possible misuse of specifications, or confusion with other project specifications.

I. Specification Content: Because of methods by which this project specification has been

produced, certain general characteristics of content, and conventions in use of language are explained as follows:

J. Minimum Quality/Quantity: In every instance, quality level or quantity shown or specified

is intended as minimum for the Work to be performed or provided. Except as otherwise specifically indicated, actual work may either comply exactly with that minimum (within specified tolerances), or may exceed that minimum with reasonable limits. In complying with requirements, indicated numeric values are either minimums or maximums as noted or as appropriate for context of requirements. Refer instances of uncertainty to Architect/Engineer for decision before proceeding.

K. Specialists; Assignments: In certain instances, specification text requires (or at least

implies) that specific work be assigned to specialists or expert entities, who must be engaged for performance of those units of work. These must be recognized as special requirements over which Contractor has no choice or option. These assignments must not be confused with (and are not intended to interfere with) normal application of regulations, union jurisdictions and similar conventions. One (1) purpose of such assignments is to establish which party or entity involved in a specific unit of work is recognized as "expert" for indicated construction processes or operations. Nevertheless, final responsibility for fulfillment of entire set of requirements remains with Contractor.

L. Trades: Except as otherwise indicated, the use of titles such as "carpentry" in specification

text, implies neither that the Work must be performed by an accredited or unionized tradesperson of corresponding generic name (such as "carpenter"), nor that specified requirements apply exclusively to work by tradesperson of that corresponding generic name.

M. Abbreviations: The language of specifications and other Contract Documents is of the

abbreviated type in certain instances, and implies works and meanings which will be appropriately interpreted. Actual work abbreviations of a self-explanatory nature have been included in texts. Specific abbreviations have been established, principally for lengthy technical terminology and primarily in conjunction with coordination of



specification requirements with notations on drawings and in schedules. These are frequently defined in section at first instance of use. Trade association names and titles of general standards are frequently abbreviated. Singular words will be interpreted as plural and plural words will be interpreted as singular where applicable and where full context of the Contract Documents so indicates.

1.4 DRAWING SYMBOLS

General: Except as otherwise indicated, graphic symbols used on drawings are those symbols recognized in the construction industry for purposes indicated. Refer instances of uncertainty to Architect/Engineer for clarification before proceeding.

1.5 INDUSTRY STANDARDS

A. General Applicability of Standards: Applicable standards of construction industry have same force and effect (and are made a part of Contract Documents by reference) as if copied directly into the Contract Documents, or as if published copies were bound herewith. No provisions of any referenced standard specification, manual, code, or instrumentation shall be effective to change the duties and responsibilities of the Owner, Contractor, or Architect/Engineer or employees from those set forth in the Contract Documents, nor shall it be effective to assign to Owner, Architect/Engineer, or any of the Architect’s/Engineer's consultants, agents, or employees, any duty or authority to supervise or direct the furnishing or performance of the work or any duty or authority to undertake responsibility inconsistent with the provisions of the Contract.

B. Standards referenced directly in the Contract Documents or by governing regulations have

precedence over non-referenced standards, which are recognized in industry for applicability to the Work.

C. Non-referenced standards recognized in the construction industry are hereby defined,

except as otherwise limited in the Contract Documents, to have direct applicability to the work, and will be so enforced for performance of the Work.

D. Publications Dates: Except as otherwise indicated, where compliance with an industry

standard is required, comply with standard in effect as of date of Contract Documents.

E. Copies of Standards: Provide where needed for proper performance of the work; obtain directly from publication sources.

PART 2 - PRODUCTS (NOT APPLICABLE) PART 3 - EXECUTION (NOT APPLICABLE)



10-2021 SUMMARY OF WORK 01100 - 1

SECTION 01100 SUMMARY OF WORK

PART 1 – GENERAL 1.1 SCOPE OF WORK It is the intent of these contract documents to cover providing all labor, materials, equipment and services necessary for and reasonably incidental to the completion of the BOILER REPLACEMENT - EDUCATIONAL SERVICE CENTER Owner: Chesapeake Public Schools 312 Cedar Road Chesapeake, VA 23322 Phone: (757) 547-0265 As prepared by: Hickman-Ambrose, Inc. 814 Greenbrier Circle, Suite G Chesapeake, VA 23320 Phone: (757) 420-3595 Email: [email protected] Serving as Architect/Engineer under the contract documents. 1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. The work includes the replacement of two (2) gas fired, hot water heating boilers. Supporting electrical and temperature controls is also included.

1.3 TYPE OF CONTRACT

A. Project will be constructed under a single prime contract. 1.4 USE OF PREMISES

A. General: Contractor shall have limited use of premises for construction operations as indicated on Drawings by the Contract limits.

B. Use of Site: Limit use of premises to work in areas indicated. Do not disturb portions of Project

site beyond areas in which the Work is indicated. 1. Owner Occupancy: Allow for Owner occupancy of Project site and use by the public. 2. Driveways and Entrances: Keep driveways and entrances serving premises clear and availa-

ble to Owner, Owner's employees, and emergency vehicles at all times. Do not use these ar-eas for parking or storage of materials. a. Schedule deliveries to minimize space and time requirements for storage of materials and

equipment on-site.


10-2021 SUMMARY OF WORK 01100 - 2

C. Use of Existing Building: Maintain existing building in a weather tight condition throughout construction period. Repair damage caused by construction operations. Protect building and its occupants during construction period.

D. When the Contractor is required to work within the building, he shall be responsible for cleaning the work area at the end of each day and returning it to its original condition. Failure of the Con-tractor to maintain a clean work environment within the building shall result in the Contractor’s pay request being withheld until deficiencies are corrected.

E. Condition of Existing Building: Maintain portions of existing building affected by construction

operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

1.5 OWNER'S OCCUPANCY REQUIREMENTS

A. Owner Occupancy: Owner will occupy the premises during entire construction period. Cooper-ate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations. Maintain existing exits, unless otherwise indicated. 1. Provide not less than 72 hours' notice to Owner’s Representative of activities that will affect

Owner's operations. 2. The Contractor shall take precautions and protect from damage the grounds, the building, the

building interior and the adjacent building structures. 1.6 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing building during entire construction period but occupancy will be limited to office area and cleaning of the building. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated. 1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facili-

ties. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

2. Notify Owner’s Representative not less than 72 hours in advance of activities that will affect Owner's operations.

B. Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to oc-

cupy and to place and install equipment in completed portions of the Work, prior to Substantial Completion of the Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work. 1. Architect/Engineer will prepare a Certificate of Substantial Completion for each specific por-

tion of the Work to be occupied prior to Owner acceptance of the completed Work. 2. Obtain a Certificate of Occupancy from authorities having jurisdiction before limited Owner

occupancy. 3. Before limited Owner occupancy, mechanical and electrical systems shall be fully opera-

tional, and required tests and inspections shall be successfully completed. Upon occupancy, Owner will operate and maintain mechanical and electrical systems serving occupied portions of Work.


10-2021 SUMMARY OF WORK 01100 - 3

4. Upon occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of Work.

1.7 WORK RESTRICTIONS

A. See Section 00710, Paragraph 18.

B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated: 1. Notify Owner not less than two (2) days in advance of proposed utility interruptions. 2. Obtain Owner's written permission before proceeding with utility interruptions.

C. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and

vibration, odors, or other disruption to Owner occupancy with Owner. 1. Notify Owner not less than two (2) days in advance of proposed disruptive operations. 2. Obtain Owner's written permission before proceeding with disruptive operations.

D. Controlled Substances: Use of tobacco products, alcohol and other controlled substances on Pro-

ject site is not permitted.

E. Contractor Conduct: 1. The Contractor shall strictly prohibit weapons, drugs and profanity in school building and

site. A dress code which requires all construction personnel to wear shirts at all times (with-out slogans) will be strictly enforced.

2. The Owner will provide the Contractor with identification badges for all construction person-nel to wear while on the project site. The Contractor shall have a log of all personnel. This shall be transferred to the Owner’s representative to be checked against the national sex of-fender registry. Once workers are cleared, they will be allowed to work on the project site.

1.8 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows: 1. Imperative mood and streamlined language are generally used in the Specifications. The

words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated other-wise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of

all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are de-scribed in detail in the Specifications. One (1) or more of the following are used on Drawings to identify materials and products: 1. Terminology: Materials and products are identified by the typical generic terms used in the

individual Specifications Sections. 2. Abbreviations: Materials and products are identified by abbreviations published as part of the

U.S. National CAD Standard and scheduled on Drawings.


10-2021 SUMMARY OF WORK 01100 - 4

3. Keynoting: Materials and products are identified by reference keynotes referencing Specifica-tion Section numbers found in this Project Manual.

1.9 MANUFACTURER’S DIRECTIONS

A. Apply, install, connect and erect manufactured items or materials according to the recommenda-tions of the manufacturer when such recommendations are not in conflict with the Contract Docu-ments.

1.10 “OR EQUAL” CLAUSE

A. Whenever a material or article required is specified or shown in the Plans by using the name of the proprietary product or of a particular manufacturer or vendor, any material or article which will perform adequately the duties imposed by the general design will be considered equal and satisfactory providing the material or articles so proposed is of equal substance and function in the Architect/Engineer’s opinion. It shall not be purchased or installed without written approval of the Architect/Engineer.

B. When more than one (1) material or product is specified by name, the Contractor may select any

of the name brands for the use specified.

C. Any substitutions or changes in materials or methods shall be approved by the Architect/Engineer before being used in this Work.

1.11 CONFLICTS BETWEEN SPECIFICATIONS AND DRAWINGS

A. Should any conflict be found in the Contract Documents, the CONTRACTOR SHALL BE DEEMED TO HAVE ESTIMATED THE HIGHEST QUALITY AND HIGHEST QUANTITY WAY INDICATED IN THE CONTRACT DOCUMENTS OF DOING THE WORK unless he shall ask the Architect/Engineer to interpret or construe the Contract Documents so as to secure the most substantial and complete performance of the Work before entering into this contract.

1.12 GOVERNING REGULATIONS / AUTHORITIES

A. General: The procedure followed by Architect/Engineer has been to contact governing authori-ties where necessary to obtain information needed for the purpose of preparing Contract Docu-ments, recognizing that such information may or may not be of significance in relation to Con-tractor’s responsibilities for performing the Work. Contact governing authorities directly for nec-essary information and decisions having a bearing on performance of the Work.

1.13 SUBMITTALS

A. Permits, License and Certificates: For the Owner’s records, submit copies of permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee pay-ments, judgments and similar documents, correspondence and records established in conjunction with compliance with standards and regulations bearing upon performance of the Work.

1.14 COORDINATION AND MEETINGS

A. General: Prepare and distribute to each entity performing Work at the project site a written mem-orandum of instructions on required coordination activities, including required notices, reports,


10-2021 SUMMARY OF WORK 01100 - 5

and attendance at meetings. Prepare similar memorandum for separate Contractors where inter-facing of Work is required. Architect / Engineer will prepare minutes of meetings where Archi-tect / Engineer’s presence is required.

B. Preconstruction Conference

1. Schedule a preconstruction conference before starting construction, at a time convenient to the Owner and the Architect / Engineer and within two (2) weeks prior to the start of the con-struction. Hold the conference at the Project site.

2. Attendees: Authorized representatives of the Owner, the Contractor and his superintendent, major material suppliers, Mechanical subcontractor and Building Officials(s) having jurisdic-tion. All Participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following: a. Tentative construction schedule b. Critical work sequencing c. Designation of responsible personnel d. Procedures for processing field decisions and Change Orders e. Procedures for processing Applications for Payment f. Distribution of Contract Documents g. Submittal of Shop Drawings, Product Data, and Samples h. Preparation of record documents i. Preparation and maintenance of “As-Built” record drawings j. Use of the premises k. Parking availability l. Storage areas m. Equipment deliveries and priorities n. Safety procedures o. First Aid p. Security q. Housekeeping r. Working hours s. Smoking policy t. Emergency contact personnel and phone numbers u. Sexual offender policy. Refer to Division 1 General Requirements

C. Progress meetings

1. Conduct progress meetings twice a month at the Project Site at the Architect/Engineer’s Dis-cretion with a date coordinated with the preparation of payment request. Request representa-tives (at each meeting) of every entity currently involved in coordination or planning. Con-tractor shall conduct progress meeting. Minutes will be prepared by the Architect/Engineer and distributed to everyone in attendance and to others affected by decisions or actions result-ing from each meeting, including the Owner. Progress meetings and other construction meet-ings involving the Contractor, the Architect/Engineer and Owner may be audio recorded at the Owner’s option without further notice.

2. Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appro-priate to the status of the Project. a. Contractor’s Construction Schedule: Refer to requirements of General Conditions. b. Review the present and future needs of each entity present. c. Interface requirements.


10-2021 SUMMARY OF WORK 01100 - 6

d. Time 1) Status of submittals. 2) Deliveries. 3) Access. 4) Hours of work. 5) Hazards and risks. 6) Housekeeping. 7) Quality and work standards.

e. Request for Information. f. Change Orders. g. Review “As Built” record drawings for monthly preparation and maintenance. Architect

/ Engineer to approve monthly prior to approval of request for payment. Documentation must be acceptable to the Owner or it authorized representative.

h. Documentation of information for payment request.

D. Schedule Updating: 1. The Contractor shall revise the construction schedule after the progress meeting where revi-

sions to the schedule have been made or recognized. Issue the revised schedule with every pay request submitted.

1.15 COMPLIANCE WITH CODES AND REGULATIONS

A. Contractor shall comply with all recognized codes and regulations governing construction, safety precautions and other requirements. In case of conflict, the Virginia Uniform Statewide Building Code and Virginia Fire Safety Regulations shall govern. Comply with all OSHA and Accessibil-ity and ADA requirements.

1.16 COMPLIANCE WITH INDUSTRY STANDARDS

A. Where compliance with two (2) or more industry standards or sets of requirements is specified, and overlapping of those different standards or requirements establishes different or conflicting minimums or levels of quality, the most stringent requirement shall be provided. The most strin-gent shall be interpreted or construed as being that used to secure the most substantial and com-plete performance of the work as determined by the Architect / Engineer. See Paragraph 1.15 of this section for additional requirements concerning compliance with codes and regulations.

1.17 ASBESTOS

A. Items, components and materials which are specified to be furnished under this contract do not contain asbestos. The Owner will remove materials which contain asbestos from the building. Removal and disposal of all asbestos material is the responsibility of the Owner. If the Contrac-tor encounters any material which is suspected to contain asbestos, contact Casey Brooks, Depart-ment of School Plants, Phone Number (757) 547-0139.

B. The Contractor shall not remove or perform work on any material suspected to contain asbestos.

The Contractor shall not engage in any activity which would remove or damage such materials or cause the generation of fibers from such materials. In the event that the Contractor's activities cause removal or damage to such materials or cause generation of fibers from such materials, the Contractor shall immediately stop all work which would generate further damage to the material,


10-2021 SUMMARY OF WORK 01100 - 7

evacuate the potential asbestos exposed area, and notify Chesapeake Public Schools for resolution of the situation prior to resuming normal work activities in the affected area.

C. If any materials containing asbestos are found inside the building, such asbestos-containing mate-

rials will be removed by Chesapeake Public Schools. The Contractor shall coordinate with forces which are removing such materials and shall schedule his work so as to accommodate their activ-ity. An extension of time for completion of construction work will not be granted as a result of coordinating with forces which are removing asbestos.

PART 2 - PRODUCTS (NOT APPLICABLE) PART 3 - EXECUTION (NOT APPLICABLE)



10-2021 CONTRACT MODIFICATION PROCEDURES 01260 - 1

SECTION 01260 CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL 1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Condi-

tions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and processing

Contract modifications. 1.3 MINOR CHANGES IN THE WORK

A. Architect/Engineer will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions" or approved equal.

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect/Engineer will issue a detailed description of pro-posed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifica-tions. 1. Proposal Requests issued by Architect/Engineer are for information only. Do not consider

them instructions either to stop work in progress or to execute the proposed change. 2. Within 14 days after receipt of Proposal Request, submit a quotation estimating cost adjust-

ments to the Contract Sum and the Contract Time necessary to execute the change. a. Include a list of quantities of products required or eliminated and unit costs, with total

amount of purchases and credits to be made. If requested, furnish survey data to substan-tiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade dis-counts.

c. Include costs of labor and supervision directly attributable to the change. d. Include an updated Contractor's Construction Schedule that indicates the effect of the

change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the

Contract, Contractor may propose changes by submitting a request for a change to Architect/En-gineer. 1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the pro-posed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quanti-ties.


10-2021 CONTRACT MODIFICATION PROCEDURES 01260 - 2

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. 4. Include costs of labor and supervision directly attributable to the change. 5. Include an updated Contractor's Construction Schedule that indicates the effect of the change,

including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Division 01 Section "Product Requirements" if the proposed change requires substitution of one (1) product or system for product or system specified.

C. Proposal Request Form: Use AIA Document G709 for Proposal Requests.

1.5 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Proposal Request, Architect/Engineer will issue a Change Order for signatures of Owner and Contractor on AIA Document G701 or approved form.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect/Engineer may issue a Construction Change Directive

on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order. 1. Construction Change Directive contains a complete description of change in the Work. It

also designates method to be followed to determine change in the Contract Sum or the Con-tract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the

Construction Change Directive. 1. After completion of change, submit an itemized account and supporting data necessary to

substantiate cost and time adjustments to the Contract. PART 2 - PRODUCTS (NOT APPLICABLE) PART 3 - EXECUTION (NOT APPLICABLE)



10-2021 TEMPORARY FACILITIES 01500 - 1

SECTION 01500

TEMPORARY FACILITIES PART 1 - GENERAL 1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division-1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies requirements for temporary services and facilities, including utilities, construction and support facilities, security and protection.

B. Temporary construction and support facilities required, include but are not limited to,

1. Water service and distribution 2. Temporary electric power and lights 3. Storage facilities for construction materials. 4. Sanitary facilities, including drinking water. 5. Waste disposal services.

C. Power and water are available at the facility for no cost to the Contractor. However, the

Contractor shall make all necessary connections and distribution to serve the project. The Contractor shall remove distribution and connection at the conclusion of the Work.

D. Security and protection facilities required, include but are not limited to,

1. Temporary fire protection. 2. Barricades, warning signs and lights. 3. Environmental protection. 4. Existing Roof Protection

1.3 QUALITY ASSURANCE

A. Regulations: Comply with industry standards and applicable laws and regulations of authorities having jurisdiction, including, but not limited to, 1. Building Code requirements. 2. Health and safety regulations. 3. Police, Fire Department and Rescue Squad rules. 4. Environmental protection regulations.

B. Standards: Comply with NFPA Code 241, "Building Construction and Demolition

Operations", ANSI-A10 Series standards for "Safety Requirements for Construction and Demolition".

C. Refer to "Guidelines for Bid Conditions for Temporary Job Utilities and Services",

prepared jointly by AGC and ASC, for industry recommendations. 1.4 PROJECT CONDITIONS



A. Conditions of Use: Keep temporary services and facilities clean and neat in appearance.

Operate in a safe and efficient manner. Take necessary fire prevention measures. Do not overload facilities, or permit them to interfere with progress. Do not allow hazardous dangerous or unsanitary conditions, or public nuisances to develop or persist on the site. Remove asphalt mops from roof at the end of each working day.

PART 2 - PRODUCTS 2.1 MATERIALS

A. General: Provide new materials. If acceptable to the Architect/Engineer, the Contractor

may use undamaged, previously used materials in serviceable condition. Provide materials suitable for use intended.

B. Tarpaulins: Provide waterproof, fire-resistant, UL labeled tarpaulins with flame-spread

rating of 15 or less. For temporary enclosures provide translucent nylon reinforced laminated polyethylene or polyvinyl chloride fire retardant tarpaulins.

C. Protection Blankets: Moving blankets Two-Tone (Blue/Blue) 100% Woven Polyester Moving Blankets, 85 lbs per dozen; Size: 72'' x 80'', of sufficient quantity to cover all of the planes under the curved metal roof.

D. Drinking Water Facilities: Provide containerized tap-dispenser bottled-water type drinking

water units, including paper cup supply.

E. Temporary Toilet Units: Provide self-contained single-occupant toilet units of the chemical, aerated recirculation, or combustion type, properly vented and fully enclosed with a glass fiber reinforced polyester shell or similar nonabsorbent material, and supply unit(s) with toilet tissue. Hand washing station shall also be provided.

F. First Aid Supplies: Comply with governing regulations.

G. Fire Extinguishers: Provide hand-carried, portable, UL-rated, class "ABC" dry chemical

extinguishers, or a combination of extinguishers of NFPA recommended classes for the exposures. Comply with NFPA 10 and 241 for classification, extinguishing agent and size required by location and class of fire exposure.

2.2 EQUIPMENT

A. General: Provide new equipment. If acceptable to the Architect/Engineer, the Contractor

may use undamaged, previously used equipment in serviceable condition. Provide equipment suitable for use intended.

B. Man lifts capable of reaching the highest plane. It is recommended that the Contractor visit the facility prior to bidding and examine the location and placement of the display planes and determine the best equipment for the task.

PART 3 - EXECUTION 3.1 INSTALLATION



A. Use qualified personnel for installation of temporary facilities. Locate facilities where they will serve the Project adequately and result in minimum interference with performance of the Work. Relocate and modify facilities as required.

B. Provide each facility ready for use when needed to avoid delay. Maintain and modify as

required. Do not remove until facilities are no longer needed.

C. Locate storage trailers, sanitary facilities and other temporary support facilities for easy access, and where approved by the Owner.

D. Maintain temporary support facilities until Substantial Completion, or until personnel will

no longer be working on the roof.

E. Sanitary facilities include temporary toilets, wash facilities and drinking water fixtures. Comply with regulations and health codes for the type, number, location, operation and maintenance of fixtures and facilities. Install where facilities will best serve the Project's needs, away from the main public entrance.

F. Provide toilet tissue, paper towels, paper cups and similar disposable materials for each

facility. Provide covered waste containers for used material.

G. Toilets: Install self-contained toilet units in a location approved by the Owner. Shield toilets to ensure privacy. Use of pit-type privies will not be permitted. Have toilets regularly serviced to keep them clean and in good condition.

H. Collection and Disposal of Waste and Demolition Debris: Collect waste from construction

areas and elsewhere daily and remove construction debris from the site weekly or as soon as containers are nearly fully. Comply with requirements of NFPA 241 for removal of combustible waste material and debris. Enforce requirements strictly. Do not hold materials more than seven (7) days during normal weather or three (3) days when the temperature is expected to rise above 80 deg F (27 deg C). Handle hazardous, dangerous, or unsanitary waste by containerizing properly. Dispose of material in a lawful manner.

3.2 SECURITY AND PROTECTION FACILITIES INSTALLATION

A. Temporary Fire Protection: Comply with NFPA 10 "Standard for Portable Fire Extinguishers," and NFPA 241 "Standard for Safeguarding Construction, Alterations and Demolition Operations." Locate fire extinguishers near tankers and kettles and on the roof during roofing operations.

B. Barricades: Provide temporary barricades where roofing operations are going on to keep

people away.

C. Security: Where materials and equipment must be stored, and are of value or attractive for theft, provide a secure lockup. Remove all equipment from around the building at the end of each working day that would provide a means of egress to the roof, and lock up asphalt kettles at days end.

D. Environmental Protection: Provide protection, operate temporary facilities and conduct

construction in ways and by methods that comply with environmental regulations, and minimize the possibility that air, waterways and subsoil might be contaminated or polluted,



or that other undesirable effects might result. Avoid use of tools and equipment, which produce harmful noise. Restrict use of noise making tools and equipment to hours that will minimize complaints from persons or firms near the site.

E. Egress Door Protection: The Contractor shall provide covered overhead protection at all egress doors, parking areas and sidewalks where roof work is occurring above. Said protection shall remain in place for the entire period of time that roof work is occurring. The Contractor shall coordinate with the Owner before the installation and removal of protection measures.

F. Pest Control: Engage pest-control service to recommend practices to minimize attraction and harboring of rodents, roaches, and other pests and to perform extermination and control procedures at regular intervals so Project will be free of pests and their residues at Substantial Completion. Perform control operations lawfully, using environmentally safe materials.

3.3 OPERATION, TERMINATION AND REMOVAL

A. Supervision: Enforce strict discipline in use of temporary facilities. Limit availability of temporary facilities to essential and intended uses to minimize waste and abuse. Any work on the interior of the building will be coordinated with the school personnel. Doing so will require sign in and out at the security desk.

B. Maintenance: Maintain facilities in good operating condition until removal.

C. Temporary Facility Changeover: Do not change over from using temporary security and

protection facilities to permanent facilities until Substantial Completion.

D. Termination and Removal: Unless the Architect/Engineer requests that it be maintained longer, remove each temporary facility at Substantial Completion.



10-2021 RECORD DOCUMENTS, OPERATION AND MAINTENANCE 01720 - 1 AND OWNER TRAINING REQUIREMENTS

SECTION 01720 RECORD DOCUMENTS, OPERATION AND MAINTENANCE AND

OWNER TRAINING REQUIREMENTS PART 1 - GENERAL 1.1 RECORD DOCUMENT SUBMITTALS

A. Record Drawings: The Contractor shall maintain a clean, undamaged set of blue or black line white-prints of contract Drawings and Shop Drawings during construction activities. Mark the set to show the actual installation where the installation varies substantially from the Work as originally shown. Mark whichever drawing is most capable of showing conditions fully and accurately. Where Shop Drawings are used, record a cross-reference at the corresponding location on the Contract Drawings. It is the Contractor's responsibility to maintain this record and the records indicated below. Failure to keep record of the information required herein will result in additional charges to the Contractor at Final Completion, as required to establish this information from other sources. 1. Mark record sets with red erasable pencil. 2. Mark new information that is important to the Owner, but was not shown on

Contract Drawings or Shop Drawings, such as conditions uncovered during the course of the Work.

3. Upon completion of the Work, submit Record Drawings to the Architect/Engineer for the Owner's record.

4. Content: Types of items requiring marking include, but are not limited to, the following: a. Dimensional changes to Drawings b. Revisions to details shown on Drawings c. Changes made by Change Order d. Changes made following Architect/Engineer's written orders e. Details not on the original Contract Drawings f. Field records for variable and concealed conditions g. Record information on the Work that is shown only schematically

5. Record drawings will be reviewed prior to each Application for Payment. Final payment will not be made until after Record Drawings have been submitted to the Owner and reviewed by the Architect/Engineer.

B. Record Specifications: Maintain one (1) complete copy of the Project Manual, including

addenda, and one (1) copy of other written construction documents such as Field Orders, Change orders and Modifications issued in printed form during construction. Mark these documents to show substantial variations in actual Work performed in comparison with the text of the Specifications and modifications. Give particular attention to substitutions, selection of options and similar information on elements that are concealed or cannot otherwise be readily discerned later by direct observation. Note related record drawing information and Product Data. Upon completion of the Work, submit record Specifications to the Architect/Engineer for the Owner's record.

C. Record Product Data: Maintain one (1) copy of each Product Data submittal. Mark these

documents to show significant variations in actual Work performed in comparison with information submitted. Include variations in products delivered to the site, and from the



manufacturer's installation instructions and recommendations. Give particular attention to concealed products and portions of the Work, which cannot otherwise be readily discerned later by direct observation. Note related Change Orders and mark-up of record drawings and Specifications. Upon completion of mark-up, submit complete set of record Data to the Architect/Engineer for the Owner's records.

1.2 OPERATIONS & MAINTENANCE

A. SCOPE:

1. Provide three (3) complete sets of operation and maintenance (O & M) manuals for the work provided under this contract. Submit one (1) copy of the manual for review and approval not less than 30 calendar days prior to the day the work under this contract is scheduled to be completed. Submit three (3) hard copies and one (1) electronic copy (PDF format) on CD of the approved manual upon completion of the Work, unless otherwise directed by the Architect/Engineer. The work under this contract shall be considered incomplete until the manual is approved and all required copies have been received. Submit the single copy of the manual for approval in accordance with the submittal procedures specified in the contract.

B. FORMAT:

1. The manual shall have the following identification inscribed on the cover: the words "OPERATION AND MAINTENANCE MANUAL", the title and location of the project, the names, addresses, phone numbers and fax numbers of the General Contractor and the Architect/Engineer, and the contract number. The manual shall include a table of contents, with tabbed divider sheets indexed according to specification section in which the system or equipment is specified. The manual contents shall be neatly assembled and all writing, text, and printed information shall be legible.

C. CONTENT:

1. The Operation and Maintenance manuals shall include information as specified herein on products (equipment, hardware, and materials) and the automatic controls system. The manual shall be compiled so as to be a complete reference manual on the mechanical and electrical systems provided under this contract. At a minimum, the manual shall include the following information listed below. Where items are not applicable, the item shall be listed in the manual's table of contents and the word "NONE" shall be written next to the entry. Where specified information is not provided by the equipment Manufacturer, the Contractor shall produce the information for inclusion in the O & M manual.

2. General Tabs Divider Sheets: a. Provide the names, addresses, phone numbers and email addresses of the

Architect/Engineer; General Contractor, each subcontractor contributing to the O & M manual, each supplier, each product or equipment Manufacturer, local representatives and service organizations most convenient to the project site.

b. Leave a tabbed divider sheet for the as-built drawings in the manual when submitting the manual for approval, and insert it when forwarding the three (3) copies of the approved manual.

c. Leave a tabbed divider sheet for the approved final Testing, Adjusting, and Balancing (TAB) Report in the manual when submitting the manual for



approval, and insert it when forwarding the three (3) copies of the approved manual.

d. Leave a tabbed divider sheet in the manual for the record of maintenance and servicing provided during the construction and warranty period and forward information on a monthly basis to the Owner.

3. Items to be identified by specification section and title: a. Provide complete installation instructions. b. Provide complete operating instructions including specific step-by-step

instructions, procedures, and illustrations for Operator Prestart, Startup, Shutdown, Post-shutdown and Normal Operations.

c. Provide complete Emergency Operations including emergency procedures for equipment malfunctions to permit a short period of continued operation or to shut down the equipment to prevent further damage to systems and equipment. Include emergency shutdown instructions for fire, explosion, spills, or other foreseeable contingencies. Provide guidance on emergency operations of all utility systems including valve locations and portions of systems controlled.

d. Provide Operator Service Requirements to include instructions for services to be performed by the operator such as lubrication, adjustment, inspection, and gauge reading recording.

e. Provide complete maintenance instructions including Manufacturer's schedule for routine preventive maintenance, inspections, tests, adjustments, and for corrective maintenance (repair). Include step-by-step procedures for removal, disassembly and reinstallation of components for major repairs or overhaul. List special tools required. List tolerances, settings, and adjustments required. Instructions shall include detailed illustrations. Provide Manufacturer's projection of preventive maintenance work-hours on a daily, weekly, monthly, and annual basis including craft requirements by type of craft. Perform the same for corrective maintenance work-hours. Corrective maintenance that requires participation of the equipment Manufacturer shall be identified and tabulated separately. For periodic calibrations, provide Manufacturer's specified frequency and procedures for each separate operation. This information shall be provided in a check list format.

f. Provide all possible safety precautions. List personnel hazards and product safety precautions for all operating conditions.

g. Troubleshooting Guides and Diagnostic Techniques shall include step-by-step procedures to promptly isolate the cause of typical malfunctions. Describe clearly why the checkout is performed and what conditions are to be sought. Identify tests or inspections and test equipment required to determine whether parts and equipment may be reused or require replacement.

h. Wiring Diagrams and Control Diagrams shall be point-to-point drawings of wiring and control circuits including factory-field interfaces. Provide a complete and accurate depiction of the actual job specific wiring and control work. On diagrams, number electrical and electronic wiring and pneumatic control tubing and the terminals for each type, identically to actual installation numbering.

i. Provide complete and detailed written sequence of operation. Provide a functional description of each component of the system and its complete



operation in every possible situation. The sequence shall be coordinated with the control and wiring diagrams.

j. List environmental conditions (temperature, humidity, and other relevant conditions) which are best suited for the product and describe conditions under which the product should not be exposed to or allowed to operate under.

k. Provide a table showing recommended types and grades of lubricants for specific temperature ranges and applications, holding capacities, a diagram showing lubrication points, and a chart showing the recommended frequency of lubrication.

l. Include lists of filters, spare parts and supplies required for maintenance and repair to ensure continued service or operation without unreasonable delays. List spare parts and supplies that have a long lead time to obtain. Provide identification of all parts of the component. Provide exploded view diagrams to easily identify assemblies. Identify parts by make, model, and source-of-supply. Include special hardware requirements, such as high-strength bolts. Indicate spare parts inventory recommended to be maintained by Owner for preventative maintenance.

m. Provide a written copy of each Manufacturer's warranty. Explain the various warranties and include the servicing and technical precautions prescribed by the Manufacturers or contract documents to keep warranties in force. Include warranty information for primary components such as the compressor of air conditioning system. Contractor shall be responsible for maintaining all warranties valid during the warranty period.

n. Provide information on equipment required to perform tests and inspections, and on any special tools needed for the operation, maintenance, and repair of components.

o. At the end of division, provide a tab labeled “OWNER TRAINING”. A copy of all the OWNER TRAINING CERTIFICATION FORMS for each piece of equipment, with signatures of the trainer and trainee and the number of hours of training shall be retained in this location.

PART 2 - PRODUCTS (NOT APPLICABLE) PART 3 - EXECUTION 3.1 TRAINING OF OWNER’S PERSONNEL

A. All instruction shall take place at the Owner's site. Provide information available from the Manufacturers to use in training designated personnel to operate and maintain the equipment and systems properly. Furnish the services of competent instructors to give full instructions to the designated Owner's personnel in the adjustment, operation and maintenance, including pertinent safety requirements, of the specified equipment or system and a thorough review of the O & M manual. Instructors shall be thoroughly familiar with all parts of the installation and shall be trained in operating theory as well as practical operation and maintenance work. Instruction shall be scheduled to occur within two (2) weeks of submission of the Final Testing and Balancing Report, Final Commissioning Report, Final Warranty Report and Final Record Documents and the Final Operations and Maintenance Manual. Provide a minimum of four (4) 4-hour maintenance training sessions for the Owner’s maintenance personnel, that is, two (2) sessions for the control system, and



two (2) sessions for rooftop units and other systems. It is anticipated that a minimum of four (4) people will attend each session. Approximately half of the time shall be for classroom instruction. Use other time for instruction with the equipment or system. When significant changes or modifications in the equipment system are made under the terms of the contract, provide additional instruction to acquaint the operating personnel with the changes or modifications. Use the attached “OWNER TRAINING CERTIFICATION FORM” found at the end of this section, to record all training.

B. Owner training shall address at a minimum:

1. Classroom Instruction: a. Maintenance Manuals b. Record Documents c. Spare Parts, Materials and the “Log of Maintenance Materials” d. Tools e. Lubrication f. Fuels g. Identification Systems h. Control Sequences i. Hazards j. Cleaning k. Warranties, bonds, maintenance agreements and similar continuing

commitments 2. Instruction to be addressed at the Equipment:

a. Start-up b. Shut-down c. Emergency Operations d. Noise and Vibration Adjustments e. Hazards and Safety requirements f. Economy and Efficiency adjustments g. Effective Energy Utilization h. Trouble-Shooting Procedures and Corrections (explaining the most

frequent cause of equipment failure) C. VIDEO TAPED INSTRUCTIONAL TRAINING SESSIONS: Instructional training sessions

shall be videotaped by the Contractor. Two (2) copies of the tapes (CD format) shall be submitted to the Owner upon completion of all instructional sessions.



OWNER TRAINING CERTIFICATION FORM Project: Equipment: Contractor Certification The undersigned as the Contractor’s authorized training agent for the above noted equipment certifies that _____ hours of required and applicable training has been provided to the Owner’s representative(s) per the project Contract. Contractor Representative:_________________________________Date:_______ Owner Certification The undersigned as the Owner’s authorized agent certifies that _____ hours of required and applicable training has been provided to the Owner’s satisfaction. Owner Representative:_________________________________Date:_______ ATTENDEES:



10-2021 CLOSEOUT PROCEDURES 01770 - 1

SECTION 01770 CLOSEOUT PROCEDURES


A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division-1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for project closeout, including: 1. Establishment of Substantial Completion 2. Final Acceptance 3. Inspection Procedures 4. Final Cleaning and Repairs

B. Closeout requirements for specific construction activities are included in the appropriate

Sections in Divisions 1 through 16. 1.3 SUBSTANTIAL COMPLETION

A. General: It is the Contractor's responsibility to initiate procedures for obtaining a Certificate of Substantial Completion. This date of Substantial Completion must be before the expiration of the Contract Time, or liquidated damages will be assessed. At Substantial Completion, all work must be complete with the exception of punch list items and other items defined in the 00710 “Supplemental Bid Conditions”.

B. Preliminary Procedures: Before requesting inspection for determining date of Substantial

Completion, complete the following. List items below that are incomplete in request. 1. Prepare a list of items to be completed and corrected (punch list), the value of

items on the list, and reasons why the Work is not complete. Failure to provide a complete punch list will be grounds for the Architect/Engineer not to conduct the Substantial Completion inspection and will prevent the issuance of a Certificate of Substantial Completion.

2. Submit specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents.

3. Obtain and submit releases permitting Owner unrestricted use of the Work and access to services and utilities. Include operating certificates and similar releases.

4. Complete final cleaning requirements. 5. Touch up and otherwise repair and restore marred exposed finishes to eliminate

visual defects.

C. Inspection: Submit a written request for inspection for Substantial Completion. Upon receipt of request, Architect/Engineer will either proceed with inspection or notify Contractor of unfulfilled requirements. Architect/Engineer will prepare the Certificate of Substantial Completion after inspection or will notify Contractor of items, either on



Contractor's list or additional items identified by Architect/Engineer, that must be completed or corrected before certificate will be issued. Work that is incomplete shall not be included on the punch list for Substantial Completion and shall be completed prior to initiating Substantial Completion procedures. 1. Reinspection: Request reinspection when the Work identified in previous

inspections as incomplete is completed or corrected. 2. Results of completed inspection will form the basis of requirements for Final

Completion. 3. If more than two (2) inspections are needed for the issuing of the Certificate of

Substantial Completion, an amount of $150 will be deducted from the amount owed the Contractor for each subsequent inspection required of the Architect / Engineer to verify that the Contractor's work is completed.

D. Contractor's List of Incomplete Items: Prepare and submit a list of items to be completed

and corrected (Contractor's punch list), indicating the value of each item on the list and reasons why the Work is incomplete.

E. Submittals Prior to Substantial Completion: Complete the following a minimum of ten

(10) days prior to requesting inspection for determining date of Substantial Completion. List items below that are incomplete at time of request. 1. Certificates of Release: Obtain and submit releases from authorities having

jurisdiction permitting Owner unrestricted use of the Work and access to services and utilities. Include occupancy permits, operating certificates, and similar releases.

2. Submit closeout submittals specified in individual Sections for review by the Architect / Engineer, including specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents.

3. Submit Start-up Reports for each piece of equipment. 4. Submit maintenance material submittals specified in individual Sections,

including tools, spare parts, extra materials, and similar items, and deliver to location designated by Architect/Engineer. Label with manufacturer's name and model number where applicable. The contractor shall provide a “Log of Maintenance Materials” which shall be signed off by the Owner’s representative. The Log shall be submitted as a requirement of Substantial Completion.

5. Submit changeover information related to Owner's occupancy, use, operation, and maintenance.

F. Procedures Prior to Substantial Completion: Complete the following a minimum of ten (10) days prior to requesting inspection for determining date of Substantial Completion. List items below that are incomplete at time of request. 1. Complete startup and testing of systems and equipment. 2. Perform preventive maintenance on equipment used prior to Substantial

Completion. 3. Participate with Owner in conducting inspection and walkthrough with local

emergency responders. 4. Terminate and remove temporary facilities from Project site, and similar

elements. 5. Complete final cleaning requirements, including touchup painting.



6. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual effects.

G. In the Application for Payment that coincides with, or follows, the date Substantial Completion is claimed, show 100 percent (100%) completion for the portion of the Work claimed as substantially complete. If not already provided, include supporting documentation for completion as indicated in these Contract Documents and a statement showing an accounting of changes to the Contract Sum.

1.4 LIST OF INCOMPLETE ITEMS (PUNCH LIST)

A. Preparation: Submit a hard copy and an electronic copy of list. Include identification of each building and roof area affected by construction operations for incomplete items and items needing correction including, if necessary, areas disturbed by Contractor that are outside the limits of construction. 1. Organize list of building and roof areas in sequential order. 2. Organize items applying to each building and roof area by major element. 3. Include the following information at the top of each page:

a. Project Name b. Date c. Name of Architect/Engineer d. Name of Contractor e. Page Number

1.5 FINAL ACCEPTANCE

A. Preliminary Procedures: Before requesting final inspection for certification of Final Acceptance and final payment, complete the following. List exceptions in the request. 1. Submit Final Approved Testing, Adjustment /balance records. 2. Submit Final Commissioning Report. 3. Submit Final Warranty Manual per Section 01780 Warranties. 4. Submit Final Project Record Documents per Section 01720. 5. Submit Final Operation and Maintenance manuals per Section 01720. 6. Schedule Owner Training for all equipment within two (2) weeks of submission

of items 1-5 above per Section 01720. 7. Submit consent of surety to final payment. 8. Submit the final payment request with releases and supporting documentation not

previously submitted and accepted. Include certificates of insurance for products and completed operations where required.

9. Submit an updated final statement, accounting for final additional changes to the Contract Sum.

10. Submit a certified copy of the Architect/Engineer's final inspection list of items to be completed or corrected, stating that each item has been completed or otherwise resolved for acceptance and the list has been endorsed and dated by the Architect/Engineer.

11. Submit a final liquidated damages settlement statement, if applicable.

B. Reinspection Procedures: The Architect/Engineer will reinspect the Work upon receipt of notice that the Work, including inspection list items from earlier inspections, has been completed, except items whose completion has been delayed because of circumstances



acceptable to the Architect/Engineer. Upon completion of reinspection, the Architect/Engineer will prepare a certificate of Final Acceptance, or advise the Contractor of Work that is incomplete or of obligations that have not been fulfilled but are required for Final Acceptance. If necessary, reinspection will be repeated. If more than two (2) inspections are needed following the issuing of the Certificate of Substantial Completion, an amount of $150 will be deducted from the amount owed the Contractor for each subsequent inspection

PART 2 - PRODUCTS (NOT APPLICABLE) PART 3 - EXECUTION 3.1 FINAL CLEANING AND REPAIRS

A. General: General cleaning during construction is required by the General Conditions and included in Section 01500 "Temporary Facilities".

B. Cleaning: Complete the following cleaning operations before requesting inspection for

Certification of Substantial Completion: 1. Clean the site, including landscape development areas, of rubbish, litter and other

foreign substances caused by construction operations. Sweep paved areas broom clean; remove stains, spills and other foreign deposits. Rake grounds that are neither paved nor planted, to a smooth even-textured surface.

2. Clean all exposed building components, whether existing or new of any stains or spills that occurred during construction.

3. Clean Project site, yard, and grounds, in areas disturbed by construction activities, including landscape development areas, of rubbish, waste material, litter, and other foreign substances.

4. Sweep paved areas broom clean. Remove petrochemical spills, stains, and other foreign deposits.

5. Remove tools, construction equipment, machinery, and surplus material from Project site.

6. Clean exposed exterior and interior hard-surfaced finishes to a dirt-free condition, free of stains, films, and similar foreign substances. Avoid disturbing natural weathering of exterior surfaces. Restore reflective surfaces to their original condition.

7. Remove debris and surface dust from limited access spaces, including roofs, plenums, shafts, trenches, equipment vaults, manholes, attics, and similar spaces.

8. Sweep concrete floors broom clean in unoccupied spaces. 9. Vacuum carpet and similar soft surfaces, removing debris and excess nap. Clean

according to manufacturer's recommendations if visible soil or stains remain. 10. Remove labels that are not permanent. 11. Wipe surfaces of mechanical and electrical equipment and similar equipment.

Remove excess lubrication, paint and mortar droppings, and other foreign substances.

12. Replace disposable air filters and clean permanent air filters. Clean exposed surfaces of diffusers, registers, and grills.

13. Clean light fixtures, lamps, globes, and reflectors to function with full efficiency. 14. Leave Project clean and ready for occupancy.



C. Repairs: Repair any damage to the property caused by construction operations to condition prior to start of construction in accordance with requirements of these specifications. Fill any holes or ruts created during construction with topsoil and reestablish grass in these and any other areas where grass has been damaged during the course of the work.

D. Repair or remove and replace defective construction. Repairing includes replacing

defective parts, refinishing damaged surfaces, touching up with matching materials, and properly adjusting operating equipment. Where damaged or worn items cannot be repaired or restored, provide replacements. Remove and replace operating components that cannot be repaired. Restore damaged construction and permanent facilities used during construction to specified condition. 1. Remove and replace chipped, scratched, and broken glass, reflective surfaces,

and other damaged transparent materials. 2. Touch up and otherwise repair and restore marred or exposed finishes and

surfaces. Replace finishes and surfaces that already show evidence of repair or restoration. a. Do not paint over "UL" and other required labels and identification,

including mechanical and electrical nameplates. Remove paint applied to required labels and identification.

3. Replace parts subject to operating conditions during construction that may impede operation or reduce longevity.

4. Replace burned-out bulbs, bulbs noticeably dimmed by hours of use, and defective and noisy starters in fluorescent and mercury vapor fixtures to comply with requirements for new fixtures.

E. Removal of Protection: Remove temporary protection and facilities installed for

protection of the Work during construction.

F. Compliance: Comply with regulations of authorities having jurisdiction and safety standards for cleaning. Do not burn waste materials. Do not bury debris or excess materials on the Owner's property. Do not discharge volatile, harmful or dangerous materials into drainage systems. Remove waste materials from the site and dispose of in a lawful manner.



10-2021 WARRANTIES 01780 - 1

SECTION 01780 WARRANTIES


A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY

A. This Section includes administrative and procedural requirements for warranties required by the Contract Documents, including manufacturer’s standard warranties on products and special warranties.

B. Related Sections: The following Sections contain requirements that relate to this Section:

1. Section "Submittals" specifies procedures for submitting warranties. 2. Division 1 Section "Project Closeout" specifies contract closeout procedures. 3. Divisions 2 through 16 Sections for specific requirements for warranties on

products and installations specified to be warranted.

C. Disclaimers and Limitations: Manufacturer's disclaimers and limitations on product warranties do not relieve the Contractor of the warranty on the Work that incorporates the products. Manufacturer’s disclaimers and limitations on product warranties do not relieve suppliers, manufacturers, and Subcontractors required to countersign special warranties with the Contractor.

1.3 DEFINITIONS

A. Standard Product Warranties are preprinted written warranties published by individual manufacturers for particular products and are specifically endorsed by the manufacturer to the Owner.

B. Special Warranties are written warranties required by or incorporated in the Contract

Documents, either to extend time limits provided by standard warranties or to provide greater rights for the Owner.

C. Special Project Warranties are written warranties required by or incorporated in the

Contract Documents, covering all aspects and trades of the project for a period of time. This warranty shall include all labor and material. Sometimes referred to as a “Contractor’s Warranty.”

1.4 WARRANTY REQUIREMENTS

A. All Special Warranties shall include labor and materials and shall be signed by the Manufacturer or Subcontractor as the case may be countersigned by the Contractor. All warranties shall be addressed to the Owner in care of the Architect/Engineer. 1. If for any reason, the Contractor cannot warranty any part of his work using

material or construction methods which have been specified, or shown, he shall notify the Architect/Engineer in writing before Contracts are signed, giving


10-2021 WARRANTIES 01780 - 2

reasons, together with the name of the product and data on substitution he can guarantee.

2. Should the Contractor fail to so notify the Architect prior to the Signing of Contracts, he will be held to have agreed to warranty all work specified or shown.

B. Related Damages and Losses: When correcting failed or damaged warranted

construction, remove and replace construction that has been damaged as a result of such failure or must be removed and replaced to provide access for correction of warranted construction.

C. Reinstatement of Warranty: When Work covered by a warranty has failed and been

corrected by replacement or rebuilding, reinstate the warranty by written endorsement. The reinstated warranty shall be equal to the original warranty with an equitable adjustment for depreciation.

D. Replacement Cost: Upon determination that Work covered by a warranty has failed,

replace or rebuild the Work to an acceptable condition complying with requirements of the Contract Documents. The Contractor is responsible for the cost of replacing or rebuilding defective Work regardless of whether the Owner has benefited from use of the Work through a portion of its anticipated useful service life.

E. Owners Recourse: Expressed warranties made to the Owner are in addition to implied

warranties and shall not limit the duties, obligations, rights, and remedies otherwise available under the law. Expressed warranty periods shall not be interpreted as limitations on the time in which the Owner can enforce such other duties, obligations, rights, or remedies.

F. Rejection of Warranties: The Owner reserves the right to reject warranties and to limit

selection to products with warranties not in conflict with requirements of the Contract Documents.

G. Where the Contract Documents require a Special Warranty, or similar commitment on

the Work or part of the Work, the Owner reserves the right to refuse to accept the Work, until the Contractor presents evidence that entities required to countersign such commitments are willing to do so.

1.5 SUBMITTALS

A. Submit written warranties to the Architect/Engineer prior to the date certified for

Substantial Completion. If the Architect/Engineer's Certificate of Substantial Completion designates a commencement date for warranties other than the date of Substantial Completion for the Work, or a designated portion of the Work, submit written warranties upon request of the Architect/Engineer. 1. When a designated portion of the Work is completed and occupied or used by the

Owner, by separate agreement with the Contractor during the construction period, submit properly executed warranties to the Architect/Engineer within 15 days of completion of that designated portion of the Work.

B. When the Contract Documents require the Contractor, or the Contractor and a

Subcontractor, supplier or manufacturer to execute a Special Warranty, prepare a written


10-2021 WARRANTIES 01780 - 3

document that contains appropriate terms and identification, ready for execution by the required parties. Submit a draft to the Owner, through the Architect/Engineer, for approval prior to final execution.

C. Form of Submittal: At Final Completion compile three (3) copies of each required

warranty properly executed by the Contractor, or by the Contractor, Subcontractor, supplier, or manufacturer. Organize the warranty documents into an orderly sequence based on the table of contents of the Project Manual.

D. Bind warranties and bonds in heavy-duty, commercial-quality, durable 3-ring, vinyl-

covered loose-leaf binders, thickness as necessary to accommodate contents, and sized to receive 8-1/2 by 11-inch paper. 1. Provide heavy paper dividers with celluloid covered tabs for each separate

warranty. Mark the tab to identify the product or installation. Provide a typed description of the product or installation, including the name of the product, and the name, address, and telephone number of the Installer.

2. Identify each binder on the front and spine with the typed or printed title "WARRANTIES," Project title or name, and name of the Contractor.

3. When warranted construction requires operation and maintenance manuals, provide additional copies of each required warranty, as necessary, for inclusion in each required manual.

1.6 SPECIAL PROJECT WARRANTY:

A. The Contractor shall furnish a written Special Project Warranty, counter signed and guaranteed by the General Contractor, stating that all work shall be free from defects of equipment, materials, or workmanship for a period of two (2) years from date of Substantial Completion and all defects developing during that period shall be made good without cost to the Owner. EQUIPMENT GUARANTEES/WARRANTIES FROM DATE OF "START UP" WILL NOT BE RECOGNIZED.

1.7 SERVICE REQUIRED IN SUPPORT OF SPECIAL WARRANTY:

A. The Contractor shall provide original equipment manufacturer’s (OEM) recommended service during the Special Warranty period, inclusive of all HVAC equipment and technical specification Division 15. There shall be a single point of contact and responsibility for all HVAC systems. The Contractor shall provide emergency service (that is, have a qualified and properly equipped repairmen on-site) within four (4) hours of the trouble call. The OEM service agreement provider shall be responsible for any defect in equipment.

The OEM service provider shall conduct full service maintenance on the equipment specified herein, and as required to maintain the HVAC system. The term “full service” shall mean if any HVAC system components fail, parts and labor will be performed by the OEM at no additional cost to the Owner. In this specification, the term “maintenance” shall mean to maintain, repair, and perform all necessary work to keep the HVAC system in efficient operation order. 1. Per year schedule maintenance

a. One (1) annual inspection b. Three (3) scheduled operating inspections

2. Description of schedule maintenance requirements


10-2021 WARRANTIES 01780 - 4

a. Annual Winter Maintenance b. Written Reports and detailed log of each piece of equipment c. Seasonal Startup d. Scheduled Preventive Maintenance e. Emergency Service - This coverage includes all emergency calls between

inspections as required for purpose of diagnosis of trouble, adjustment, and resetting controls

f. Analysis Services - Various diagnostic tests are to be performed depending on equipment duty. Report with interpretation and recommendations to be included.

g. Replacement parts and components h. Repair Labor: this includes all labor to diagnose, repair or replace failed

components of the equipment covered under the provisions of this agreement. 1.8 LIST OF WARRANTIES, INSPECTIONS, AND SERVICE

A. Inspections of work and adjustments, repairs and replacements of work are specified in

individual Sections of the Contract specification.

B. This list of warranties, etc. is included for convenience and may not be complete. The Contractor shall comply with all Sections of the Contract specifications.

C. The listing of warranties noted below may include additional items that may not be

specifically referenced in the technical Section. Those warranties required are still a project requirement. 1. Division 15, Section 15010, Article 1.12; a project warranty of two (2) years by

the installer. 2. Division 16, Section 16010, Article 1.18; a project warranty of two (2) years by

the installer. PART 2 – PRODUCTS (NOT APPLICABLE) PART 3 – EXECUTION (NOT APPLICABLE)



10-2021 CERTIFICATE OF COMPLIANCE WITH IMMIGRATION LAWS APPENDIX A AND REGULATIONS – CODE OF VA 40.1-11.1

CHESAPEAKE PUBLIC SCHOOLS

Purchasing Department 312 Cedar Road

Chesapeake, Virginia 23322 (757) 547-0265 ♦ (757) 547-0279 (Fax)

Dear Contractor: The Federal Immigration Reform and Control Act makes it unlawful for a person or other entity to hire, recruit, or refer for a fee for employment in the United States, an alien, knowing the alien is unauthorized to work in the United States. Section 40.1-11.1 of the Code of Virginia makes it unlawful for any employer to knowingly employ an alien who cannot provide documents indicating that he or she is legally eligible for employment in the United States. These laws place an affirmative duty on employers to ensure that aliens have proof of eligibility for employment. In addition, Section 54-72.2 of the Chesapeake City Code requires that any person or entity doing business with the City of Chesapeake, including its boards and commissions, shall provide a sworn certification by the contractor or vendor of compliance with all federal immigration laws and regulations. Enclosed please find the certification document (Certificate of Compliance With Immigration Laws and Regulations) that is required to be completed and submitted for all contracts with a total value of $50,000 or more. This certificate shall be attached to the contract document, if applicable. For instances, where a purchase order will serve as the contract, this certificate shall be completed and returned to Chesapeake Public Schools. The Contract / Purchase Order will not be issued prior to submittal of a completed Certificate of Compliance With Immigration Laws and Regulations. No performance may take place until the completed certificate is provided to the school / department responsible for finalizing your agreement. This form must be updated every 12 months for the duration of the contract / agreement period. Should there be a change to the certification between the 12 month periods, Chesapeake Public Schools must be notified immediately and an updated certification must also be provided to Chesapeake Public Schools within five (5) days of such change. Failure to submit a certificate shall render the pending contract and / or purchase order void. Please feel free to contact the school / department responsible for finalizing your agreement with any questions you may have, or call the Purchasing Department at 547-0265. Sincerely, Chesapeake Public Schools

The Chesapeake Public School System is an equal opportunity school system. The School Board of the City of Chesapeake also adheres to the principles of equal opportunity in employment and, therefore, prohibits discrimination in terms and conditions of employment

on the basis of race, sex, national origin, color, religion, or disability. Rev 7/25/19



CHESAPEAKE PUBLIC SCHOOLS Certificate of Compliance With Immigration Laws and Regulations

***For Transactions That Total More Than $50,000***

Return this form to the school / department responsible for finalizing your agreement.

The Federal Immigration Reform and Control Act makes it unlawful for a person or other entity to hire, recruit, or refer for a fee for employment in the United States, an alien, knowing the alien is unauthorized to work in the United States. Section 40.1-11.1 of the Code of Virginia makes it unlawful for any employer to knowingly employ an alien who cannot provide documents indicating that he or she is legally eligible for employment in the United States. These laws place an affirmative duty on employers to ensure that aliens have proof of eligibility for employment. In addition, Section 54-72.2 of the Chesapeake City Code requires that any person or entity doing business with the City of Chesapeake, including its boards and commissions, shall provide a sworn certification by the contractor or vendor of compliance with all federal immigration laws and regulations. This certificate shall be attached to the contract document, if applicable. In any case where a purchase order will serve as the contract, this certificate shall be completed and returned to the Chesapeake Public Schools. The Contract / Purchase Order will not be issued prior to submittal of a completed Certificate of Compliance With Immigration Laws and Regulations. No performance may take place until the completed certificate is provided to the school / department responsible for finalizing your agreement. Failure to submit a certificate shall render the pending contract and / or purchase order void.

Type or print legibly when completing this form.

Legal Name of Contractor or Vendor (Note: This is your name as reported to the IRS. It should match your Social Security card or Federal Identification Number.) Type of Business Entity Check one (attach additional pages to this form if the space below is not adequate):

Sole Proprietorship—provide full name and address of owner

Limited Partnership—provide full name and address of all partners

General Partnership—provide full name and address of all partners

Limited-Liability Corporation—provide full name and address of all managing members

Corporation—provide full name and address of all officers Full Name Address City, State and Zip ( ) ( ) Business Telephone # Business Fax #



Doing Business As (If Applicable) (Note: This is the name that appears on your invoices, but is not used as your reporting name.) Name and Title of Person Completing this Certificate Physical Business Address Number of Employees Are All Employees Eligible for Employment in the United States? Under penalty of perjury, I declare on behalf of the contractor/vendor listed above that to the best of my knowledge and based upon reasonable inquiry each and every one of the contractor’s employees is eligible for employment in the United States as required by the Federal Immigration Reform and Control Act of 1986 and Section 40.1-11.1 of the Code of Virginia. I further declare on behalf of the contractor / vendor that due care and diligence shall be used to ensure that all employees hired in the future will be eligible for employment in the United States and that I agree to remain in compliance throughout the duration of the contract. I affirm the information provided herein is true, correct, and complete. I also agree to permit the Chesapeake Public Schools to inspect records and documentation to ensure that all persons hired by the contractor / vendor are eligible for employment under the laws referenced in this certificate when deemed necessary by Chesapeake Public Schools. I agree that the contractor / vendor will fully cooperate in any such audit.

For Office Use Only Acknowledged by: Date: _______________________ If Applicable: Project Name: ___________________________________ PO Number:


10-2021 CERTIFICATE OF COMPLIANCE WITH IMMIGRATION LAWS APPENDIX B - 1 AND REGULATIONS – CODE OF VA 40.1-11.1

CHESAPEAKE PUBLIC SCHOOLS Purchasing Department

312 Cedar Road Chesapeake, Virginia 23322

(757) 547-0265 ♦ (757) 547-0279 (Fax)

Dear Contractor:

Effective July 1, 2006, amendments made to the Code of Virginia § 22.1-296.1 require that prior to awarding a contract, the contractor and the contractor’s employees who may be in direct contact with students in the performance of the contract certify that both the contractor and the contractor’s employees have not been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child. For the purpose of implementation the Chesapeake Public Schools defines “direct contact with students” as a contractor working at a school site between the hours of 6:00 a.m. and midnight during normal school days in lieu of a school facility such as the Warehouse or Transportation Department where students are not expected to be present.

Enclosed please find a certification (Certificate of Compliance) that is required to be completed and submitted prior to awarding your contract and / or issuing your purchase order. This form must be updated every 12 months for the duration of the contract / agreement period. Should there be a change to the certification of your officers, or any individuals assisting in the performance of the contract between the 12 month periods, Chesapeake Public Schools must be notified immediately and an updated certification must also be provided to Chesapeake Public Schools within five (5) days of such change. Failure to complete all certifications accurately may result in the award of the contract / agreement being revoked without recourse against the Chesapeake Public Schools.

Please feel free to contact the school / department, which is responsible for finalizing your agreement, with any questions you may have, or call the Purchasing Department at 547-0265.

Sincerely,

Chesapeake Public Schools

The Chesapeake Public School System is an equal opportunity school system. The School Board of the City of Chesapeake also adheres to the principles of equal opportunity in employment and, therefore, prohibits discrimination in terms and conditions of employment

on the basis of race, sex, national origin, color, religion, or disability.

Rev 7/25/19



Certificate of Compliance Code of Virginia §22.1-296.1

I, the undersigned certify that no individual holding an office in the company and / or corporation has been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child. List Officers and Titles (Please use full, legal names): Further, the following individuals will, on behalf of my firm, assist in the performance of this contract and they have not been convicted of a felony or crime as described above. Listing of individuals assisting in the performance of this contract (Please use full, legal names):

Attach additional names to this form if the space is not adequate.

I understand that should there be any change to this certification of officers, or individuals assisting in the performance of this contract, during any time of this contract, the Chesapeake Public Schools’ central office / school issuing this contract / PO will be notified immediately, and an updated certification will be provided to them within five (5) days of such change. _____________________________________________________________________________________ Company _______________________________________ Print Name Title _______________________________________ Signature Date



For Office Use Only Acknowledged by: Date: _______________________ If Applicable: Project Name: ___________________________________ PO Number :


10-2021 GENERAL PROVISIONS 15010 - 1

DIVISION 15 – MECHANICAL

SECTION 15010 GENERAL PROVISIONS


A. Work under this Division shall be subject to the General and Special Conditions. 1.2 SCOPE

A. The work required for this Division includes labor, materials, equipment, services and supervision required to provide complete working Plumbing and Mechanical systems as shown on the drawings and specified in this specification.

1.3 APPLICABLE SPECIFICATIONS, CODES AND STANDARDS

A. Work shall comply with all applicable codes and ordinances. The latest effective publications of specifications, regulations, standards, codes, etc., as applicable, shall form a part of these specifications the same as if written fully herein and shall be followed as minimum requirements. 1. The codes and ordinances of local governing agencies 2. Air Moving and Conditioning Association (AMCA) 3. American National Standard Institute (ANSI) 4. Air Conditioning and Refrigeration Institute (ARI) 5. American Society of Heating, Refrigerating and Air Conditioning Engineers

(ASHRAE) 6. American Society of Mechanical Engineers (ASME) 7. American Society for Testing and Materials (ASTM) 8. National Association of Fan Manufacturers (NAFM) 9. National Electric Code (NEC) 10. National Electrical Manufacturers Association (NEMA) 11. National Fire Protection Association (NFPA) 12. Occupational Safety and Health Administration (OSHA) 13. Sheet Metal and Air Conditioning Contractors National Association (SMACNA) 14. Uniform Federal Accessibility Standards (UFAS) 15. Underwriters Laboratories, Inc. (UL) 16. Virginia Fire Safety Regulation (VFSR) 17. Virginia Uniform Statewide Building Code (VUSBC) 18. American Gas Association (AGA) 19. Americans with Disabilities Act (ADA) 20. International Plumbing Code 21. International Mechanical Code 22. Commonwealth of Virginia, Virginia Department of Labor and Industry, Division of Boiler and Pressure Vessel Safety, Boiler and Pressure Vessel Rules and Regulations 23. International Fuel Gas Code

B. Contractor shall obtain and pay for permits and required inspections.



1.4 CONTRACT DOCUMENTS

A. The drawings and specifications are intended to cover all work enumerated under respective headings. The drawings are diagrammatical only. Due to the scale of the drawings, offsets, fittings, and accessories may not be indicated. Work indicated, but having details omitted shall be provided completely to perform function intended at no additional cost to the Owner.

B. This Contractor shall examine the Contract Drawings and specifications to avoid conflict

with other trades. Minor variations in location of equipment shall be made upon written approval of the Engineer at no additional cost to the Owner. No Contractor shall take advantage of conflict or error between the drawings and specifications or between general drawings and Plumbing, Mechanical and/or Electrical drawings but shall request a clarification of such from the Engineer should this condition exist. If there is insufficient time to issue an addendum for this clarification, the Contractor shall be required to assume the most expensive item in conflict.

C. Cooperate and coordinate the work of this Division with other trades.

1.5 ELECTRICAL WORK

A. All electrical power wiring required for equipment installed under Division 15 shall be provided under Division 16 with all necessary and approved wiring diagrams and guidance provided under Division 15.

B. All motor controllers and starters connected to equipment installed under Division 15 shall

be furnished under those sections and shall be turned over to the Electrical Contractor for installation by the Electrical Contractor. Controllers shall be equipped with all auxiliary contacts, poles, or devices necessary to permit interlocking and control required.

C. Three-phase motors shall have magnetic across-the-line starters unless hereinafter indicated

or required by the Power Company. Provide overload relay in each phase or motor lead. Operation of any overload relay shall simultaneously open all phases.

D. Manual starters shall be manual, single, double or three pole type designed for flush or

surface mounting with overload protection in each phase.

E. Starters for motors under automatic control shall have a built-in, hand-off auto selector switch.

F. Push-button stations shall have “start-stop” momentary contacts having one (1) normally

open and one (1) normally closed set with indicating lights to display when motors are running. Stations shall be heavy-duty type designed for flush or surface mountings as required.

G. All starters and controls shall be NEMA rated and NEMA 1 enclosed where mounted inside

buildings. Starters and controls mounted outside or where specifically designated shall be NEMA IV enclosed.

H. Auxiliary 120 volt contacts shall be provided to give control and interlocking as required or

as indicated. Where control voltages are different from motor voltages, a control voltage



transformer shall be provided as a part of the starter.

I. Control wiring shall be in conduit, except low voltage wiring in concealed, accessible non-air plenum ceiling spaces, may be run without conduits and adequately supported from the building’s structure with cable ties. Electrical and/or other plumbing or mechanical items shall not be used for cable support.

J. When substituted motors and/or equipment require electrical modifications to support said

motors and/or equipment, the cost of the electrical modifications, associated work and coordination shall be included under the Division providing the substituted equipment.

1.6 DIELECTRIC CONNECTIONS

A. Dielectric connections shall be provided at all connections between ferrous and nonferrous piping or metals, except drain piping connections at drain pans for cooling coils and valves may have cast-bronze adapters.

1.7 PROTECTION OF EQUIPMENT AND MATERIALS

A. Responsibility for care and protection of mechanical equipment rests with the Contractor providing the equipment until it has been tested and accepted.

B. After delivery, before and after installation, the Contractor shall protect the equipment and

materials against theft, injury, the environment and damages from all causes.

C. Equipment suitable for exterior installation shall not be delivered to the job site until it is ready to be installed in its permanent location.

1.8 TESTING, CLEANING AND PAINTING

A. After the installation is complete and before final acceptance of the work, each system shall be cleaned and tested for proper operation per latest edition of the International Plumbing Code and all local requirements.

B. New water piping systems shall be thoroughly flushed and cleaned before being placed in

operation. C. Equipment, piping, and strainers shall be cleaned thoroughly in accordance with the best

practice or as specified herein.

D. Piping service and flow direction shall be indicated with vinyl labels identifying the service by name and the flow direction by arrows. Labels shall be used wherever piping is exposed and at all unit connections. For concealed piping located above accessible ceilings, label piping at 25 foot intervals with painted stencil-type lettering.

1.9 EQUIPMENT MARKING

A. Label all mechanical equipment, including starters, and control panels.

B. Labels shall be machine engraved, laminated, Bakelite nameplate type. Labels shall be black face with white letters.



C. Labels shall have 1/4” high letters.

D. Labels shall be rigidly attached using rivets or screws. Adhesive backing is not acceptable.

1.10 OPERATING AND MAINTENANCE INSTRUCTIONS

A. Furnish complete instructions for operation and maintenance of the systems and component parts, including the automatic control system.

B. Provide a minimum of two (2) 4-hour maintenance training sessions for the Owner’s

Representative. These training sessions shall focus on preventative maintenance, regularly scheduled maintenance and trouble-shooting malfunctions on all equipment and systems furnished as a part of this Contract.

1.11 WARRANTY AND SERVICE

A. This Contractor shall furnish a written warranty, countersigned and guaranteed by the General Contractor which guarantees against defects of equipment, material, or workmanship for a period of two (2) years from date of final acceptance and defects developing during that period shall be corrected without cost to the Owner. This Contractor is to provide in writing any specified extended warranties.

B. This Contractor shall service the installation for one (1) year from date of final acceptance.

This shall include emergency service, lubrication of bearings for pumps and all other items identified by the equipment manufacturer as routine maintenance. Maintain a logbook on site for service entries (i.e. date, service performed, etc.). This Contractor shall provide a proposal to the Owner for one (1) year additional service.

C. Contractor shall respond to warranty calls within twenty-four (24) hours of notice.

1.12 RECORD DRAWINGS

A. Upon completion of the work, the Contractor shall submit corrected reproducible drawings and specifications indicating deviations made in the actual installation to the contract plans.

1.13 VISIT TO THE SITE

A. The Contractor shall visit the site of the work and familiarize himself with all conditions affecting his work. Submission of his proposal shall be construed as indicating such knowledge of existing conditions. No additional payment will be made on claims that arise from a lack of such knowledge of existing conditions.

1.14 COORDINATION

A. It shall be the duty of the Contractor to report any interferences between his work and that of any other Contractor to the Engineer as soon as they are discovered. The Engineer will determine which equipment shall be relocated regardless of which was first installed, and his decision shall be final.

1.15 CUTTING AND PATCHING



A. Where cutting, channeling, chasing, or drilling of floors, walls, partitions, ceilings, ductwork

or equipment surfaces is necessary for the proper installation, support or anchorage of the piping, it shall be carefully done in accordance with the current edition of the Building Code. Any damage to the building, piping, ductwork or equipment shall be repaired by skilled mechanics of the trades involved at no additional cost to the Owner. This work shall be carefully laid out in advance. Cutting of masonry block shall be done with a masonry saw.

1.16 SCHEDULE OF VALUES

A. This Contractor shall furnish and the General Contractor shall include as a minimum the following list of items. This shall form the basis for determining the completed work as part of the Application for Payment process.

Demolition Piping (material) Piping (labor) Pipe Hangers (material) Pipe Hangers (labor) Valves and Fittings (material) Valves and Fittings (labor)

Pipe Insulation (material) Pipe Insulation (labor) Boilers (material) Boilers (labor) Flues and Combustion for Systems Temperature Controls

1.17 PROJECT CLOSEOUT

A. This Contractor shall furnish the following list of items in order to achieve final project acceptance. Final payment, including retainage, shall not be processed without the required documentation as follows: 1. Verification of completed punch list items. 2. Start-up reports. 3. Approved operations and maintenance manuals. 4. Verification of Owner training. 5. Warranty letters. 6. Approved Testing and Balancing reports. 7. Complete approval by Local Authority. 8. Development and posting of service log. 9. Record drawings. 10. Provide signed and complete Controls & Safety Device (CSD-1) Report 11. Provide Manufacturer's Data Report (MDR) 12. Provide CG-500 Certification Report

PART 2 - PRODUCTS - NOT APPLICABLE PART 3 - EXECUTION 3.1 After balancing and adjustment operations have been completed, Contractor shall conduct system

check tests to prove to satisfaction of Engineer that all systems are performing as specified. 3.2 The Engineer shall be given forty-eight (48) hours notice before tests are made. The Contractor shall

furnish the Engineer a certificate of approval from the Local Authority Having Jurisdiction.



3.3 At the time the tests are conducted, the following personnel shall be present:

A. Mechanical Engineer

B. Owner

C. Mechanical Contractor including: 1. Electrical sub-Contractor

2. Controls Contractor

D. Other trades as may be required to successfully conduct tests. 3.4 Equipment shall be tested in operation for a continuous period of not less than forty-eight (48) hours. 3.5 Automatic control systems shall be adjusted and tested to assure satisfactory operation through every

cycle of operation. Safety controls shall be tested to assure performance of their required function. 3.6 Defects in the work provided shall be corrected and the tests repeated at no additional cost to the

Owner. 3.7 Labor, material and instruments required for check tests shall be provided by the Contractor at no

additional cost to the Owner. Any cutting of ductwork or insulation required during test shall be repaired to the satisfaction of the Architect.



10-2021 MATERIALS AND METHODS 15050 - 1

SECTION 15050 MATERIALS AND METHODS

PART 1 - GENERAL 1.1 SCOPE

A. Materials and equipment furnished under these specifications shall be new and free of scratches or any other imperfections and shall be the current product of the Manufacturer for the intended service.

1.2 SUBMITTALS

A. Contractor shall submit six (6) complete schedules of material and equipment proposed for installation to the Engineer. The schedules shall include installation layout drawings, control wiring diagrams and such other descriptive data and/or samples as identified within this Section. Schedules of material which consist of facsimiles or copies of facsimiles shall be unacceptable. If after expiration of the five (5) day period or any extension thereof as authorized by the Engineer the Contractor fails to submit a schedule of acceptable material or equipment, the Engineer reserves the right to accept no substitutions, and the Contractor may be required to submit material and equipment as specified. In the event any items of material or equipment submitted within the five (5) day period fail to comply with the specification requirements, such items will be rejected and approved items shall be submitted for the items rejected. If the resubmitted material or equipment fails to comply with the specification requirements, the Contractor shall then be required to submit material and equipment as specified without additional cost to the Owner.

B. Submittals shall contain a title page, which shall indicate the Project name and Project

address, the Contractor’s name, address, and phone number. The submittal shall also contain a Table of Contents. Submittals shall be suitably bound in an appropriate binder or folder. All copies shall be clear and legible. Facsimile or facsimile copies shall NOT be accepted. Submittals that do not contain the Contractor’s stamp of approval shall be rejected without review.

C. Submittal data shall include, but not be limited to the following:

Mechanical Systems: HVAC Equipment - Boilers - Pumps - Flues and Combustion for Systems Piping Valves and Piping Specialties - Gate Valves - Butterfly Valves - Ball Valves - Strainers

Piping Insulation System Components

Temperature Control System



PART 2 - PRODUCTS - NOT APPLICABLE PART 3 - EXECUTION 3.1 Materials and equipment shall be properly stored and protected at the project site until installation by

the Contractor and acceptance by the Owner. 3.2 Workmanship shall be of highest quality and shall conform to standard practice for trade involved.



10-2021 MECHANICAL PIPE AND PIPEFITTINGS 15060 - 1

SECTION 15060 MECHANICAL PIPE AND PIPEFITTINGS


A. Pipe, pipe fittings, specialty items, equipment and materials shall be furnished and installed as indicated on the contract drawings and/or as specified below.

PART 2 - PRODUCTS 2.1 PIPING

A. Steam piping shall be ASA Schedule 80 black steel. All piping 2” and under shall be screw fabricated using 150 pound malleable fittings. All piping 2 ½” and larger shall be welded using weld fittings and welding pipe rings.

B. Domestic water piping shall be type “L” copper.

2.2 PIPING SUPPORTS

A. Supports shall be as manufactured by Elcen, Grinnell, Fee and Mason, or approved equal.

B. Support spacing shall be as follows: 1. ½" to 1-1/4" - maximum span (steel or copper) 7' (PVC) 5'. 2. 1-1/2" to 3" - maximum span (steel or copper) 10', (PVC) 6'.

C. Insulated piping shall have insulation protection shields or saddles at pipe supports. PART 3 - EXECUTION 3.1 INSTALLATION

A. Piping shall be pitched to vent at high points and accessible drains provided at low points.

B. Welding pipe rings shall be utilized at welded pipe joints. C. Provide tags identifying all stop valves in accordance with section IV of the ASME Boiler

Code. 3.2 TESTING, CLEANING AND START-UP

A. Piping shall be tested at one and one-half times normal working pressure or minimum 50 psig and proven tight.

B. Piping shall be thoroughly cleaned and flushed prior to connection of major equipment

items, including control valves and balancing valves.



10-2021 PIPING AND EQUIPMENT INSULATION 15182 - 1

SECTION 15182 PIPING AND EQUIPMENT INSULATION


A. Piping shall be insulated as specified below, unless otherwise indicated on the contract drawings.

PART 2 - PRODUCTS 2.1 Steam piping shall be insulated with 2" thick preformed, fire retardant, fiberglass insulation with

vapor barrier jacket, completely sealed with vapor barrier mastic per Manufacturer's recommendations.

2.2 Domestic hot, cold, and re-circulation piping shall be insulated with ½" thick preformed, fire

retardant, fiberglass insulation with vapor barrier jacket. 2.3 Fittings, valves, flanges, strainers and piping accessories shall be insulated similar to piping systems

in which they occur and finished with cement and jackets as specified for piping system. PART 3 - EXECUTION 3.1 Insulation shall be applied on clean, dry surfaces and, after inspection, released for insulation

application. Hangers, supports, anchors, etc., that are secured directly to cold surfaces must be adequately insulated and vapor-sealed to prevent condensation.

3.2 Insulation shall be applied in accordance with the Manufacturer's recommendations unless specified

otherwise. No insulation will be required at immediate fixture connections or on buried pipe. 3.3 Insulation protection shields or saddles shall be provided at pipe supports for insulated pipes 1/2" in

size and larger.



10-2021 GAS PIPING 15614-1

SECTION 15614 GAS PIPING

PART 1 - GENERAL 1.1 Gas piping shall be furnished and installed as indicated on the contract drawings and as specified

below. Gas piping shall be installed in accordance with the current edition of the International Fuel Gas Code and NFPA 54.

PART 2 - PRODUCTS 2.1 PIPING

A. Piping above ground shall be Schedule 40 black steel. Piping 1-1/2" and under shall be screw fabricated using 150 pound malleable fittings and piping 2" and over shall be fabricated by welding, using Schedule 40 steel welding fittings. Piping exposed to the weather shall be Schedule 40 galvanized pipe and fittings.

B. Piping run underground shall be type “L” copper piping with wrought fittings. All fittings

to be silver brazed. Encase piping in Schedule 40 PVC conduit with tracer wire.

C. All exposed gas piping shall be cleaned, primed, and painted with Rustolium safety yellow paint.

2.2 GAS VALVES A. Valves for natural gas service shall be UL and/or UGA listed and shall be installed as recommended by the Manufacturer. Valves shall conform to standards listed or where appropriate, in accordance with ANSI Z21.15 and ANSI Z21.15a. 2.3 EMERGENCY GAS SHUT-OFF SWITCH

A. In all Mechanical/Water Heater/Boiler Rooms with gas fired boilers or water heaters, an emergency shut-off solenoid valve shall be installed to the boiler/water heater gas supply and connected to a switch located at each entrance to the room. The switch shall power the solenoid to close when the switch is activated. See electrical documents for connections. All valves and controls shall be UL/AGA approved and meet state and local requirements.

PART 3 - EXECUTION 3.1 Gas piping underground and/or beneath the building shall be encased in waterproof conduit. The

conduit shall extend into a normally usable and accessible portion of the building and at the space between the conduit and the gas piping, and shall be sealed to prevent the possible entrance of any gas leakage. The conduit shall extend at least 12" outside the building, be vented above grade to the outside and be installed in a way as to prevent the entrance of water. Conduit shall be minimum 4" diameter Schedule 40 PVC pipe and fittings. Minimum diameter shall be 4".

3.2 All valves, regulators, etc. shall be AGA approved. 3.3 Provide AGA shut-off valves on gas mains, risers and branches where indicated and at


10-2021 GAS PIPING 15614-2

connections to gas burning equipment. 3.4 All gas piping shall be properly labeled for identification. Pressure shall also be labeled on

piping. 3.5 All gas piping shall be tested and purged per local codes and NFPA 54. 3.6 Threads on galvanized piping shall be coated with a field applied galvanizing after assembly.



10-2021 STEEL WATER-TUBE BOILERS 15730-1

SECTION 15730 STEEL WATER-TUBE BOILERS


A. Contract Documents to include Conditions and Drawings. 1.2 SUMMARY

A. This Section includes packaged flexible water-tube boilers for generating steam. 1. Boilers. 2. Controls and boiler trim. 3. Fuel burning system.

1.3 SUBMITTALS

A. Product Information: Include rated capacities, shipping, operating weights and accessories for each model indicated on the schedule.

B. Shop Drawings: Provide detail on equipment assemblies and indicate dimensions, required clear-

ances, components, and location and size of field connections. 1. Wiring Diagrams: Show detail wiring for power, signal, and control systems and differenti-

ate between factory and field wiring. 1.4 CONTRACT CLOSEOUT SUBMITTALS

A. Manufacturer’s Field Startup and Test Reports

B. Operation and Maintenance Data 1.5 REFERENCES-STANDARDS

A. ANSI Z21.13: Gas-Fired Low Pressure Steam and Hot Water Boilers

B. ASME Boiler and Pressure Vessel Code: Section IV, Heating Boilers

C. ASME Boiler and Pressure Vessel Code: Section I, Power Boilers

D. ASME CSD-1: Control Standard

E. NFPA 54 (AGA Z223.1): National Fuel Gas Code

F. NFPA 58: Storage and Handling of Liquefied Petroleum Gases

G. NFPA 70: National Electrical Code.

H. Underwriters’ Laboratories, Inc. (UL) Listed Products 1.6 QUALITY ASSURANCE



A. Factory tests to confirm construction of the unit per ASME 1.7 DELIVERY, STORAGE AND PROTECTION

A. Protect boiler package from damage by leaving factory inspection openings and shipping packag-ing in place until final installation.

B. If stored outside prior to final installation, boiler package must be protected from the elements

and ground water with tarps and blocking as needed. 1.8 WARRANTY

A. General Warranty: Boiler Package shall be warranted against defects in workmanship and materi-als for 12 months after start-up or 18 months from ship date, whichever shall be less.

B. Thermal Shock Warranty: The boiler vessel shall be warranted for 25 years against thermal

shock on a non-prorated basis. PART 2 – PRODUCTS 2.1 MANUFACTURERS

A. Manufacturer shall meet all aspects of the specifications: Provide boilers by one of the following: 1. Bryan Steam LLC (CLM Series) 2. Approved by Cleaver Brooks FLX 3. No substitutions

2.2 PACKAGED BOILER

A. Description: The boiler shall be constructed and assembled as a completely packaged unit ready for field connections to the steam supply, return connection, electrical power supply, fuel sup-ply(s), relief valve discharge, building management controls and flue-gas vent. 1. 15 PSIG STEAM BOILERS - The boiler shall be manufactured in strict accordance with

the ASME Low Pressure Boiler Heating Code, Section IV, and shall bear the ASME “H” stamp for a maximum working pressure of 15 PSIG.

B. Vessel and Tube Construction

1. The boiler shall be constructed on a heavy steel frame. 2. The boiler pressure vessel shall be provided with adequately sized upper and lower drums. 3. A minimum of two downcomers shall be provided and shall be located inside furnace cham-

ber to maximize proper thermal internal water circulation. 4. The boiler steam drum shall be no less than 16” O.D. 5. The drum shall be provided with internals designed for providing steam quality in excess of

99%. 6. Steel water tubes are to be 1” O.D., .095 wall thickness, six-pass, flexible serpentine bend de-

sign, not subject to thermal shock damage. 7. Individual water tubes shall be easily removable and replaceable without either welding or

rolling. 8. The boiler shall have no more than one tube configuration. 9. The boiler shall be furnished with an adequate number of tappings and inspection openings to

facilitate internal boiler inspection and cleaning.



C. Radiant Section Construction

1. The radiant section is a fully sealed and insulated flue-gas containing section. Entry into this section shall not require major disassembly of the boiler jacket or its components.

2. Full access to this section is gained by a single sided fully removable access door(s) which will be affixed to the pressure vessel and installed with 1” high temperature ceramic blanket insulation.

3. The stationary interior walls shall be installed with 1” mineral wool and 1” ceramic blanket insulation.

4. The boiler flueways shall be designed to operate at a neutral 0.00” w.c. at the boiler flue out-let.

5. The boiler will require a “positive pressure” type metal flue. 6. The boiler shall be attached to a refractory type combustion chamber to be constructed of

high temperature insulating firebrick and properly insulated to a steel base. 7. Front and rear observation ports shall be furnished for flame observation.

D. Jacket Construction

1. The boiler shall be complete with a metal jacket, 16 gauge, zinc-coated rust resistant steel casing, finished with a suitable heat resisting paint and shall be constructed on a structural steel frame and properly insulated with no less than 1½” fiberglass insulation.

2. Complete jacket and insulation shall be easily removable and reinstalled. 3. The boiler shall incorporate individually removable jacket doors, with handles providing easy

access to combustion chamber and access panels. 4. The entire tube area shall be easily accessible for fireside cleaning. 5. All appropriate controls where possible, shall be mounted on boiler front. 6. Any external downcomers shall be provided with factory supplied insulation, jacketing and

guards to prevent human contact to high temperature surfaces while boiler is operating. 2.3 STEAM BOILER TRIM

A. The boiler shall be provided with the following trim and controls 1. ASME Safety-Relief Valve(s) 2. Steam pressure gauge 3. Steam pressure control operator 4. High limit safety control 5. Water gauge glass 6. Low water cutoff and feed pump control 7. Auxiliary low water cutoff – probe type M/R 8. Gauge cocks (150 PSIG units only)

2.4 GAS BURNER AND CONTROL EQUIPMENT

A. Boiler shall be furnished with a UL listed force draft flame retention gas burner. Burner shall be complete with integral motor and blower for supplying sufficient combustion air with normal vent conditions.

B. Fuel

1. Natural gas

C. The following controls shall be furnished. 1. Main manual gas shutoff valves



2. Electric gas valve operator and auxiliary safety shutoff gas valve 3. Gas pilot shutoff and solenoid valves 4. Gas pilot ignition assembly with ignition transformer 5. Pilot and main gas pressure regulators 6. Burner mounted control panel containing:

a. Four indicator lights – call for heat, ignition, fuel and flame safeguard alarm b. Air safety switch c. Fused on/off switch d. Motor starter(s) – where applicable e. Honeywell electronic combustion safety control

D. Optional burner controls and accessories

1. Modulating burner 2. UL, CSD-1 insurance requirements

PART 3 - EXECUTION 3.1 INSTALLATION

A. Install boiler on concrete pad larger than boiler base according to manufacturer's written instruc-tions and referenced standards.




DIVISION 26 - ELECTRICAL

SECTION 16010 GENERAL PROVISIONS


A. Drawings and general provisions of Contract, including General and Supplementary Conditions and Division 1 Specification sections, apply to this Section.

1.2 SCOPE

A. The work required for this Division includes demolition, labor, materials, equipment, appurtenances, coordination and services to provide a complete and fully operational electrical system as shown on the drawings and specified in the specifications, including special systems indicated.

B. The Contractor shall install the systems as specified herein and indicated on the drawings

and shall furnish the labor, material, tools, scaffolds, erection equipment, services and other items of expense as necessary as a part of this Contract. This Contract further includes placing the systems into operation and properly testing, adjusting, and balancing the items of equipment as specified and as approved by the Architect/Engineer.

1.3 APPLICABLE SPECIFICATIONS, CODES AND STANDARDS

A. The latest effective publications of the following standards, codes, etc., as applicable form a part of these specifications the same as if written fully herein and shall be followed as minimum requirements. The Contractor shall be responsible for furnishing and installing higher grade materials and workmanship in excess of the minimum requirements where indicated on the drawings and in the specifications.

1. National Electrical Code (NEC) 2. Underwriters Laboratories (UL)

3. Institute of Electrical and Electronic Engineers (IEEE) 4. National Fire Protection Association (NFPA) 5. National Electrical Manufacturer's Associations (NEMA)

6. American National Standards Institute (ANSI) 7. American Society for Testing and Materials (ASTM) 8. Occupational Safety and Health Act (OSHA) 9. Certified Ballast Manufacturers Association (CBMA) 10. Insulated Cable Engineers Association (ICEA) 11. Americans with Disabilities Act (ADA)

12. International Building Code (IBC) 13. Service Rules and Regulations of the local Utility Companies

14. State and Local Building Codes 15. Local Authority Having Jurisdiction (LAHJ) 16. National Electrical Safety Code (NESC) 17. Virginia Uniform Statewide Building Code (VUSBC)

B. The Contractor shall give the required notices, obtain the necessary permits, and pay the



permit and inspection fees.

C. The equipment, material, apparatus, and work shall conform to the requirements of the NEC. If the Contractor observes that the drawings and specifications are at variance therewith, he shall notify the Architect/Engineer in writing. If the Contractor performs such work contrary to the above referenced rules and regulations and without written acknowledgment or notice thereto, he shall correct this work and bear the cost arising therefrom.

1.4 SUPERVISOR

A. As required by the laws of the Commonwealth of Virginia, the Electrical Contractor shall have a Supervisor on the job at all times that any electrical work is being installed. This shall include the work being accomplished by the contractors who are subcontractors to the prime Electrical Contractor.

B. The Supervisor shall be licensed by the Commonwealth of Virginia as a “Master” in the

electrical construction trade. 1.5 DEFINITIONS A. Where the word "Contractor" appears in this Division of the specifications, it shall apply

to the Contractor performing the Electrical portion of the work, unless explicitly noted otherwise.

B. "Install" shall mean to place, fix in position, secure, anchor, etc., including necessary

appurtenances and labor so the equipment or installation will function as specified and intended.

C. "Furnish" shall mean to purchase and supply equipment or components. D. "Provide" shall mean "Furnish and Install". E. "Or approved equal" shall mean equal in type, design, quality, etc., as determined by the

Engineer. 1.6 CONTRACT DOCUMENTS

A. The Architectural, Structural, Mechanical, Electrical and Equipment drawings and specifications are hereby incorporated into and become a part of this Division. The Contractor shall examine all such drawings and specifications and become thoroughly familiar with provisions contained herein and the submission of this bid shall be constructed as indicating such knowledge.

B. The drawings and specifications are intended to cover the work enumerated under

respective headings. The drawings are diagrammatical only. The exact locations of apparatus, fixtures, equipment and conduits shall be ascertained from the Architect. Minor variations in location of equipment shall be made upon written approval of the Architect at no additional cost to the Owner.

C. This Contractor shall examine the architectural, structural, plumbing, mechanical and



electrical drawings and specifications to avoid conflict with other trades. Minor variations in location of equipment shall be made upon written approval of the Architect at no additional cost to the Owner. No Contractor shall take advantage of conflict or error between the drawings and specifications or between general drawings and Plumbing, Mechanical and/or Electrical drawings but shall request a clarification of such from the Architect/Engineer should this condition exist. If there is insufficient time to issue an addendum for this clarification, the Contractor shall be required to assume the most expensive item in conflict.

D. Cooperate and coordinate the work of this Division with other trades.

E. The Electrical drawings and specifications are intended to supplement each other and any

material called for by one shall be as binding as if specifically mentioned in both. Labor and/or materials neither shown nor specified but necessary for the complete installation and proper functioning of the systems shall be provided by the Contractor.

F. Equipment provided under this Division of the specifications shall be installed in

accordance with the recommendations of the equipment or material manufacturer. 1.7 VISIT TO THE SITE A. The Contractor shall visit the site of the work and familiarize himself with the conditions

affecting his work, and submission of his proposal shall be construed as indicating such knowledge. No additional payment will be made on claims that arise from lack of such knowledge of existing conditions.

1.8 COORDINATION

A. Before installing any of this work, the Contractor shall verify that it does not interfere with clearances for the erection of finish beams, columns, pilasters, walls and other structural or architectural members as shown on the Architectural drawings. If any work is so installed and it later develops that the Architectural design cannot be followed, the Contractor shall, at his own expense, make such changes in his work as the Architect may direct to permit the completion of the Architectural work in accordance with the drawings and specifications.

B. It shall be the duty of the Contractor to report any interferences between his work and

that of any other Division to the Architect as soon as they are discovered. The Architect will determine which equipment shall be relocated regardless of which was first installed, and his decision shall be final.

C. Installation of various conduit runs and equipment shall conform to conditions in the

building and any changes shall be submitted in sketch form to the Architect for approval.

D. The Electrical Contractor shall obtain the electrical requirements for intended motors and/or equipment from the Mechanical/Plumbing Contractor(s), the Food Service Contractor, the Civil Contractor, and the General Contractor during the Submittal/Shop Drawing phase. Any electrical modifications required to support the intended motors/and/or equipment shall be the responsibility of the Contractor providing the motor and/or equipment.



1.9 EQUIPMENT CONNECTIONS

A. Disconnect switches, starters, controllers, variable frequency drives and line voltage connections to fan switches and thermostats shall be provided under this Division, unless otherwise indicated. The control wiring regardless of voltage shall be provided under the Division providing the motor and/or equipment. Coordinate connection requirements with given trade prior to electrical equipment order and release. The Contractor shall be responsible for reviewing the drawings and coordinating with other trades and Divisions to determine the exact quantity, sizes and locations of the equipment. Provide adequately sized power wiring and conduit and make final connections to this equipment, whether indicated or not on the Electrical drawings, to allow proper functioning of the systems. Provide junction boxes with line voltage power source for control voltage wiring by other Divisions, as required.

B. Power wiring and power connections to the equipment shall be provided under Division

26 - ELECTRICAL unless otherwise indicated on the Electrical drawings.

C. When substituted motors and/or equipment require electrical modifications to support said motors and/or equipment, the cost of the electrical modifications, associated work and coordination shall be included under the Division providing the motor and/or equipment.

D. Connect kitchen equipment complete.

1.10 CUTTING AND PATCHING

A. The work shall be carefully laid out in advance, and where cutting, channeling, chasing, or drilling of floors, walls, partitions, ceiling, or other surfaces is necessary for the proper installation, support, or anchorage of the conduit, raceways, or other electrical work, this work shall be carefully done, and any damage to building, piping, or equipment shall be repaired by skilled mechanics of the trades involved, at no additional cost to the Owner. Cutting of masonry block shall be done with masonry saw.

1.11 EQUIPMENT MARKING AND PAINTING

A. Panelboards, disconnect switches, cabinets, etc. shall be provided with permanently attached (adhesives not acceptable), laminated black phenolic label with 3/8" engraved white letters to indicate equipment or circuit controlled. Safety Switches associated with HVAC Equipment shall indicate the circuit controlled.

B. The electrical apparatus such as disconnect switches and motor controllers, terminal

cabinets shall be post-fabrication factory painted. C. Interior exposed, metal, conduit, etc., in finished spaces shall be painted with two coats of

paint to match adjacent surfaces as directed by the School Plant/Owner. Additional marking and painting shall be as indicated in the specific equipment specification sections. Interior exposed, metal, conduit, in unfinished spaces shall be painted as directed by the School plant/Owner.

1.12 DEFACEMENT OF EQUIPMENT



A. Equipment shall not be defaced with any form of personal advertisement, stickers, or nameplates.

B. Manufacturers rating plates and other acceptable identification as required by code for

equipment is permitted, and this material shall be applied in usual and acceptable manner.

C. Protect the equipment provided against damage during construction to the satisfaction of the School Plant/Owner. If damage occurs to materials, refinish, repair, or replace the equipment or material as directed by the School Plant/Owner.

1.13 ACCESS DOORS

A. This Contractor shall furnish and the General Contractor shall install steel access doors where necessary and where required by the LAHJ, especially for electrical access, style necessary for surface in which placed, sized as indicated or required, with cylinder lock.

1.14 SHOP DRAWINGS

A. Submit complete shop drawings covering the equipment listed in Section 260050 for review. The Contractor shall check the shop drawings, and arrange the shop drawings for submittal as described.

260513 - Wire and Cable 260526 - Grounding 260533 - Conduit and Fittings 260534 - Outlet Boxes

262726 - Wiring Devices 262816 - Disconnect Switches

1.15 PROJECT INSPECTIONS A. The Contractor shall notify the Engineer to perform project inspections to verify that the

installed materials and workmanship conform to codes and the specifications. The inspections shall include, but not be limited to:

1. Electrical rough-in. 2. Above ceiling inspection prior to installation of final ceiling. B. If any electrical material, device or workmanship does not meet the intent of these

specifications, the Contractor shall remove the material and devices complete, and then reinstall the material or devices per these specifications, at no additional cost to the Owner. If any of the electrical material is damaged during this removal, the Contractor shall be required to provide new electrical devices or material.

C. If the final ceiling has been installed prior to the inspection, the Contractor shall provide

access to above the ceiling as required. This work shall be performed by the Contractor at no additional cost to the Owner.

1.16 FINAL INSPECTION AND TESTS

A. Upon completion of the entire work, the Contractor shall perform such tests as required by the School Plant/Owner. The School Plant/Owner shall be given 48 hours notice before tests are made. The Contractor shall provide the manpower and equipment necessary to perform the tests required by the Architect. Upon completion of the tests



and inspections, the Contractor shall furnish the Architect a certificate of approval from the LAHJ.

1.17 RECORD DRAWINGS

A. Keep accurate records of the deviations in work as indicated and as actually installed. Record drawings shall be kept at the project site and available for monthly review.

B. Upon completion of the work, the Contractor shall submit corrected reproducible

drawings and specifications indicating deviations made in the actual installation to the contract plans.

C. When work is completed, make one complete record set of marked prints, certify the

accuracy of each print by endorsement and signature thereon, and deliver same to the School Plant/Owner who will, after approval, deliver the set to the Owner. Record drawings will be revised as required by the Engineer until the Engineer accepts them as correct and accurately reflecting the project as constructed.

1.18 WARRANTY

A. This Contractor shall furnish written warranty, countersigned and guaranteed by the General Contractor, stating that the work executed under this Division of the specifications shall be free from defects of materials and workmanship for a period of 12 months from the date of final acceptance of building, except as otherwise noted in these specifications.

1.19 SCHEDULE OF VALUES A. This Contractor shall furnish and the General Contractor shall include as a minimum the

following list of items. This shall form the basis for determining the completed work as part of the Application for Payment process. Demolition Conduit, Boxes and Fittings (material) Conduit, Boxes and Fittings (labor) Starters, and Safety Switches (material) Starters, and Safety Switches (labor) Wiring Devices (material) Wiring Devices (labor) Wire and Cable (material) Wire and Cable (labor)

1.20 TRAINING A. Refer to each Section of the Specification for the required Training. B. The Attached form shall be utilized to document the training and shall be included in the

Maintenance and Operation Manuals. PART 2 - PRODUCTS - NOT APPLICABLE PART 3 - EXECUTION - NOT APPLICABLE



Owner Training Certification Project: Equipment: Contractor Certification The undersigned as the Contractor’s authorized training agent for the above noted equipment certifies that all required and applicable training has been provided to the Owner’s representative(s) per the project Contract. Contractor Representative:_________________________________Date:_______ Owner Certification The undersigned as the Owner’s authorized agent certifies that all required and applicable training has been provided to the Owner’s satisfaction. Owner Representative:_________________________________Date:_______



SECTION 16050 MATERIALS AND METHODS

PART 1 - GENERAL 1.1 GENERAL CONDITIONS A. Drawings and general provisions of Contract, including General and Supplementary

Conditions and Division 1 Specification sections, apply to this Section. 1.2 SCOPE

A. Install materials in a first class and workmanlike manner and specifically, run conduit concealed throughout building, except as indicated or approved by the Architect.

1.3 REFERENCES A. Electrical materials furnished under these specifications shall be new and listed, inspected

and approved by the Underwriters' Laboratories (UL) and shall bear the UL label where labeling service is available.

B. Where the UL labeling service is not available, the Contractor shall submit a statement

from a nationally recognized, adequately equipped testing agency indicating that the items have been tested in accordance with required procedures and that the materials and equipment comply with all contract requirements. Materials and equipment shall also comply with the requirements of all applicable Codes.

1.4 SUBMITTALS A. Contractor shall submit complete schedules of material and equipment proposed for

installation to the Architect within 90 days after award of the contract, in quantities as indicated in Division 1. The schedules shall include catalogs, cuts, diagrams and such other descriptive data and/or samples as indicated in the SUBMITTALS paragraph of each Section in Division 26 - ELECTRICAL. Schedules of material which consist of facsimiles or copies of facsimiles shall be unacceptable. If after expiration of the 90 day period or any extension thereof as authorized by the Architect the Contractor fails to submit a schedule of acceptable material or equipment, the Engineer reserves the right to accept no substitutions, and the Contractor may be required to submit material and equipment as specified. In the event any items of material or equipment submitted within the 90 day period fail to comply with the specification requirements, such items will be rejected and approved items shall be submitted for the items rejected. If the resubmitted material or equipment fails to comply with the specification requirements, the Contractor shall then be required to submit material and equipment as specified without additional cost to the Owner.

B. Submittals which do not adhere to the following format shall be rejected without review.

Submittals shall be bound by staples, or in book form. The first page of the submittal shall be a Title page, which shall indicate the Project name and Project address, the General Contractor’s name, address, phone number and contact and the Electrical Contractor’s name, address, phone number and contact. The second page of the submittal shall be a Table of Contents indicating the specification section number and name, and



contain the General Contractor's and the Electrical Contractor's stamps of approval. Blank page dividers shall separate each section and shall be tagged with the corresponding specification section number as listed under the SHOP DRAWINGS paragraph, Section 260010 - GENERAL PROVISIONS. One of the submittals shall be hole-punched and placed in a 3-ring binder, which shall be retained by the Engineer. Partial submittals shall be allowed only when requested by the Contractor in writing and approved by the Engineer. The copies shall be clear and readable. Approved copies of all shop drawings shall be kept on the job site at all times accessible to the Architect/Engineer.

C. Submittals that do not contain the General Contractor’s and Electrical Contractor’s

stamps of approval shall be returned without review. D. Where Drawings are required, they must be submitted along with product data. Separate

submittals will not be reviewed. E. Submittal data shall include (See individual Specification Sections for detail

requirements), but not be limited to the following:

Fuses Conduit and Fittings • Rigid Steel Conduit and Fittings • EMT Conduit and Fittings • FMC Conduit and Fittings • Liquid Tight FMC Conduit and Fittings • Supports

Wire and Cable • Aluminum conversion chart (where applicable) Wiring Devices • Wiring devices • Device plates/or covers Outlet Boxes • Outlet boxes and fitting Disconnect Switches • Catalog data-Interior mounted switches

Grounding • Ground rod and clamp • Ground wire

1.5 SUBSTITUTIONS A. The name of a certain brand, make, Manufacturer or definite specification is to denote the

quality standard of article desired, but does not restrict bidders to the specified brand, make, Manufacturer or specification named. Substitution of any other brand, make, or Manufacturer, which in the opinion of the School Plant/Owner or Engineer, and approved



by the Owner, is recognized the equal of that specified, shall be accepted, but only if submitted within the requirements of Division 1. The Contractor shall make available a sample of the substituted equipment within fourteen (14) calendar days when requested by the Engineer to determine if the equipment is equal to that specified. If substitute equipment is allowed, the Contractor shall be responsible for any building or utility modifications and for its ability to fulfill the intended functions in the completed system, with no additional cost to the Owner.

B. When substituted equipment is provided, the Contractor may be requested by the

Engineer to submit electrical equipment room/space layout drawings (drawn to scale) indicating the proposed method of installation, including all required clearances. All cost associated with such modifications shall be the responsibility of the Contractor providing the substitute equipment.

C. When three or more Manufacturers are specified, there will be no substitution. PART 2 - PRODUCTS 2.1 Replace or repair defective equipment and materials, or material damaged in the course of

delivery, storage or installation. PART 3 - EXECUTION 3.1 Material and equipment shall be properly stored and protected until installed by the Contractor

and acceptance by the Owner. Materials intended for indoor use must be stored inside or adequately protected from the weather.

3.2 Panelboards, and safety switches shall be manufactured by the same Manufacturer. Wiring

devices shall be manufactured by the same Manufacturer. 3.3 SUPPORT AND MOUNTING

A. Provide all angle iron, channel iron, rods, supports or hangers required to install or mount panelboards, safety switches, or any electrical equipment called for on the plans and in the specifications, or as necessary to mount any piece of electrical equipment, material or device.

3.4 Conduit, fixtures or any electrical devices shall not be supported from the steel roof deck, the

ceiling, or the ceiling support wires. 3.5 CLEANING A. Remove dirt, trash, and oil from raceways, boxes, fittings, cabinets, panelboards, and switchgear. 3.6 OPERATION AND MAINTENANCE MANUALS

A. Furnish to the Architect/Engineer a copy of maintenance manuals for the electrical equipment. After approval by the School Plant/Owner or Engineer, provide copies as required by Division 1 or two copies, whichever is greater, bound in hardback, loose-leaf binders, properly identified and indexed, and turn these copies over to the Owner’s



representative.

B. Maintenance manuals shall include the necessary information to provide complete instructions of servicing and maintenance of the equipment installed. Manuals shall include, but are not limited to equipment and devices. Provide a copy of each revised panelboard index in the maintenance manuals.

3.7 REPAIR OF EXISTING WORK

A. Repair of existing work, demolition, and modification of existing electrical systems shall be performed as follows:

1. Workmanship: Lay out work in advance. Exercise care when cutting, channeling, chasing, or drilling of floors, walls, partitions, ceilings, or other surfaces as necessary for proper installation, support, or anchorage of conduit, raceways, or other electrical work. Repair damage to buildings, piping, and equipment using skilled craftsmen of trades involved.

2. Existing Concealed Wiring to be Removed: Existing concealed wiring to be removed shall be disconnected from its source. Remove conductors; cut conduit flush with floor, underside of floor, and through walls; and seal openings.

3. Removal of Existing Electrical Distribution System: Removal of existing electrical distribution system equipment shall include equipment’s associated wiring, including conductors, cables, exposed conduit, surface metal raceways, boxes, fittings, etc., back to equipment’s source as indicated.

4. Maintain access and power supplied to existing electrical installations and devices which are to remain active. Modify installation or provide access panel as required.

5. Surfaces damaged by demolition and unfinished surfaces exposed by demolition shall be repaired and painted to match surrounding surfaces.



10-2020 CONDUIT AND FITTINGS 16111 - 1

SECTION 16111 CONDUIT AND FITTINGS


A. Drawings and general provisions of Contract, including General and Supplementary Conditions and Division 1 Specifications section, apply to this Section.

1.2 SCOPE A. Conduit shall be run concealed within finished walls, ceilings, and floors unless

otherwise shown on the drawings. Conduit may be exposed above joist in mechanical rooms and spaces with exposed construction as approved by the Architect. Conduit sizes shown are based on use of copper conductors with THHN/THWN insulation types, unless a specific type of insulation is called for on the drawings.

B. Conduit shall be installed as a complete system, including fittings and hangers as

specified herein or as required by the NEC, and shall be continuous from outlet to outlet and from fitting to fitting, and shall be mechanically and electrically connected to all boxes, fittings, wire ways, etc., and grounded in accordance with the NEC.

1.3 REFERENCES A. Conduit and fittings shall conform to the following:

1. Rigid Steel - ANSI C80.1, UL 6 2. Intermediate Metal Conduit (IMC) - ANSI C80.6, UL 1242 3. Electrical Metallic Tubing (EMT) - ANSI C80.3, UL 797 4. Flexible Metal Conduit - UL 1

5. Liquid-Tight Flexible Metal Conduit - UL 360 6. Plastic Conduit (PVC) - NEMA TC2, NEMA TC3, UL 651

1.4 SUBMITTALS A. Contractor shall submit the following Shop Drawings and Submittals listed below for

review by the Engineer. Submittals shall indicate conformance with the hereinbefore listed References, or provide certification of meeting those requirements.

1. Conduit 2. Fittings 3. Supports PART 2 - PRODUCTS 2.1 MANUFACTURERS A. Shop Drawings shall clearly indicate Manufacturer and catalog numbers of trade sizes

and type of conduit, fittings and supports which will be used on the project. 2.2 CONDUIT



A. Minimum size conduit shall be 1/2"with larger sizes as required by the NEC for number of wires contained therein.

B. Conduit and tubing shall be hot dipped galvanized or sheradized steel, except as

hereinbefore specified.

C. Intermediate metal conduit shall be permitted in lieu of rigid where allowed in Article 345 of the NEC.

D. Flexible conduit shall be ½" galvanized, single strip type, minimum 18 inches and a

maximum 6 feet in length. In areas subject to moisture, or where called for on the drawings, flexible conduit shall have plastic covering in accordance with NEC, Article 351-A. Flexible conduit shall be used for connections to motors, dry type transformers and other equipment subject to vibration and for connections to recessed or semi-recessed fixtures.

E. Plastic conduit shall be PVC Type EPC-40-PVC. 2.3 FITTINGS A. All conduits entering or leaving panelboards, cabinets, outlet boxes, pull boxes, or

junction boxes shall have lock nuts and bushings, except provide insulated throat connectors on EMT sizes 1" and smaller. Rigid steel conduit shall have a lock nut installed both inside and outside of the enclosure entered. Bushings shall be installed on the ends of IMC and rigid steel conduit and EMT larger than 1". Insulating bushings shall be O.Z. Gedney Type "A" for rigid steel and IMC, and Type "B" for EMT. Conduit entering enclosures through concentric knockouts shall have grounding-type bushings with copper bond wire to enclosure.

B. Cast metal fittings shall not be allowed for any type of conduit or cable system. C. Provide O.Z. Gedney Type "AX" expansion fittings where conduits cross expansion

joints.

D. Flexible conduit fittings shall be standard UL approved with ground connector. Watertight connectors shall be used with plastic covered conduit.

E. Provide O.Z. Gedney Type "M" cable supports as required by Article 300-19 of NEC. PART 3 - EXECUTION 3.1 Conduits and tubing concealed in walls and above ceiling shall be electrical metallic tubing.

Conduits within the slab shall be minimum 3/4" rigid steel with a minimum spacing of 2 inches between parallel runs; larger sizes shall be run below the slab. Conduits run below the first floor shall be adequately supported by approved hangers supported entirely from the building structural system if the building has a crawl space or if the building has a pile foundation.

3.2 Exposed conduits shall be run parallel or perpendicular to building walls and shall be supported

as hereinafter specified and in accordance with NEC. 3.3 Metallic conduits shall be securely fastened in place at intervals not greater than 10 feet. All



conduits shall be securely fastened in place within 3 feet of boxes, cabinets, and fittings, with approved pipe straps, wall brackets, conduit clamps, conduit hangers, threaded C-clamps, or ceiling trapeze. C-clamps or beam clamps shall have strap or rod-type retainers. Contractor shall coordinate loads and supports with the General Contractor in order to prevent damage or deformation to the supporting structure, but no loads shall be supported from metal roof decks, from lay-in ceiling grid or run tight against metal roof decks.

3.4 Fastenings shall be by wood screws or screw-type nails to wood, by toggle bolts on hollow

masonry units, by expansion bolts on concrete or brick, and by machine screws, welded threaded studs, heat-treated or spring-steel-tension clamps on steel work. Nail-type nylon anchors or threaded studs driven in by powder charge and provided with lock washers and nuts may be used in lieu of expansion bolts or machine screws. Raceways or pipe straps shall not be welded to steel structures. In partitions of light steel construction, sheet-metal screws may be used. Conduit shall not be supported using any type of wire or nylon ties.

3.5 Conduits and cables passing through fire rated walls and/or floors shall be sealed by approved

methods, or by installing O.Z. Gedney fire-seal Type "CFSI" or "CFSF" series as applicable to maintain UL classified fire rating.

3.6 480 volt feeder conduits entering pull boxes, panels, etc., shall have O.Z. Gedney Type “BL”

grounding type bushings. 3.7 All empty conduits shall contain a plastic pullwire. 3.8 Conduits installed above grade in damp or wet locations shall be rigid galvanized steel.



10-2021 WIRE AND CABLE 16120 - 1

SECTION 16120 WIRE AND CABLE



1.2 SCOPE A. Feeder and branch circuit wire and cable shall be intended for lighting and power circuits

at 600 volts in residential, commercial and industrial buildings. The wire shall be operated at a minimum of 750C in wet or dry locations and shall be listed by UL for use in accordance with Article 310 of the NEC.

1.3 REFERENCES A. Wire and cable shall conform to the following: 1. Type THW - UL 83, Fed. Spec. J-C-30B 2. Type THWN/THHN - UL 83, Fed. Spec. J-C-30B 3. Type XHHW-2 - UL 44, Fed. Spec. J-C-30B 1.4 SUBMITTALS A. Contractor shall submit the following Shop Drawings and Submittals listed below for

review by the School Plant/Owner. Submittals shall indicate conformance with the hereinbefore listed References, or provide certification of meeting those requirements.

1. Wire and cable PART 2 - PRODUCTS 2.1 MANUFACTURERS A. Shop Drawings shall clearly indicate Manufacturer, catalog numbers, trade sizes and type

of wire and cable which will be used on the project. 2.2 TYPE THW A. Conductors shall be solid or Class B stranded, annealed uncoated copper per UL 83. B. Each conductor shall be insulated with PVC complying with the physical and electrical

requirements of UL 83. In addition, the PVC insulation shall comply with the optional Oil Resistant I listing of UL 83.

C. The average thickness of insulation, for a given conductor size, shall be as specified in

UL 83. The minimum thickness at any point shall not be less than 90% of the specified average thickness. The insulation shall be applied tightly to the conductor and shall be free-stripping.


10-2021 WIRE AND CABLE 16120- 2

2.3 TYPE THWN/THHN A. Conductors shall be solid or Class B stranded, annealed uncoated copper per UL 83. B. Each conductor shall be insulated with PVC and sheathed with nylon complying with

requirements of UL 83. In addition, the PVC insulation shall comply with the optional Oil Resistant II rating of UL 83, and shall comply with UL requirements for 105 degrees Centigrade Appliance Wiring material.

C. The average thickness of PVC insulation, for a given conductor size, shall be as specified

in UL 83. The minimum thickness at any point of the PVC insulation shall not be less than 90% of the specified average thickness. The minimum thickness at any point of the nylon sheath, shall be as specified in UL 83 for Types THWN or THHN. The insulation shall be applied tightly to the conductor and shall be free-stripping.

2.4 TYPE XHHW-2 A. Conductors shall be solid or Class B stranded, annealed uncoated copper per UL 44. B. Each conductor shall be insulated with a crosslinked polyethylene complying with the

physical and electrical requirements of UL 44. C. The average thickness of insulation, for a given conductor size, shall be as specified in

UL 44. The minimum thickness at any point shall not be less than 90% of the specified average thickness. The insulation shall be applied tightly to the conductor and shall be free-stripping.

2.5 IDENTIFICATION A. All insulated conductors shall be new and the outer covering shall be marked with the

name and trademark of the Manufacturer, the voltage, insulation type, conductor size, and shall be tagged showing UL acceptance.

PART 3 - EXECUTION 3.1 Wire and cable shall be installed in conduit, unless otherwise indicated. 3.2 Wires No. 10 and 12 shall be connected with coil spring insert "Wire-Nut" or "Wing-Nut"

connectors manufactured by Ideal Industries or 3M Company. Wires No. 8 and larger shall be joined or terminated with 600 volt pressure type copper connectors.

3.3 Wire shall be color coded as follows, and each circuit conductor of the same color shall be

connected to the same ungrounded feeder conductor throughout the installation. Phase tape shall not be permitted for wires No. 2 and smaller. Other conductors shall be of other colors.

120/208 Volt System 277/480 Volt System

Phase A Black Phase A Brown Phase B Red Phase B Orange Phase C Blue Phase C Yellow Neutral White Neutral Grey


10-2021 WIRE AND CABLE 16120- 3

Ground Green Ground Green 3.4 Electrical designs are based on copper wire and cable. Aluminum wire and cable shall not be

allowed



10-2021 WIRING DEVICES 16125 - 1

SECTION 16125 WIRING DEVICES



1.2 SCOPE A. Provide wiring devices complete with required adapters, wall plates, screws and device

rings. 1.3 REFERENCES A. Wiring devices and device plates shall conform to the following: 1.4 SUBMITTALS A. Contractor shall submit the following Shop Drawings and Submittals listed below for

review by the Engineer. Submittals shall indicate conformance with the hereinbefore listed References, or provide certification of meeting those requirements.

1. Wiring devices 2. Device plates PART 2 - PRODUCTS 2.1 MANUFACTURERS A. Wiring devices provided on this project shall be by the same Manufacturer and shall be

as manufactured by Bryant or equal.

2.2 DEVICE PLATES A. Unless otherwise shown on the drawings or herein specified, all plates for wiring devices

shall be 0.032" thick stainless steel, satin finish on unfinished walls and smooth nylon on finished walls, as manufactured to suit devices. Color shall be selected by the Architect. Screws shall be metal with countersunk heads, in a color to match the finish of the plate. One piece type device plates shall be provided for all outlets and fittings. Sectional type device plates shall not be allowed.

PART 3 - EXECUTION 3.1 Install wiring devices in accordance with the NEC. Device plates shall be installed with all four

edges in continuous contact with finished wall surfaces without the use of mats or similar devices. Plaster fillings shall not be allowed. Plates shall be installed with an alignment tolerance of 1/16 inch.

3.2 Location of wiring devices shall be as indicated on drawings or as directed in field where specific


10-2021 WIRING DEVICES 16125 - 2

requirements for location are required. Contractor shall verify location of special devices prior to roughing in.

3.3 Mounting heights of devices as shown on the drawings shall be from finished floor to the center

of the outlet box or device, unless otherwise noted. 3.4 Provide blank device plates for telephone, intercommunication, data and television outlets, unless

otherwise indicated.



10-2020 OUTLET BOXES 16130 - 1

SECTION 16130 OUTLET BOXES



1.2 SCOPE A. Fixture outlets, receptacles, switches, devices, etc., requiring outlet boxes shall have steel

outlet boxes as required, constructed as required by NEC and installed as indicated. B. Special care shall be exercised in the location of the outlet and junction boxes in order

that the hanging or recessing of light fixtures will not be obstructed by the piping or ductwork installed by other trades. To this end, the work shall be coordinated with representatives of the other trades involved and by reference to the Mechanical, Plumbing, Structural, and Architectural drawings.

1.3 REFERENCES A. Outlet boxes shall conform to the following: 1. Metallic Boxes - NEMA OS1, UL 514A 1.4 SUBMITTALS A. Contractor shall submit the following Shop Drawings and Submittals listed below for

review by the Architect. Submittals shall indicate conformance with the hereinbefore listed References, or provide certification of meeting those requirements.

1. Outlet boxes 2. Fittings PART 2 - PRODUCTS 2.1 MANUFACTURERS A. Shop Drawings shall clearly indicate Manufacturer, catalog numbers, trade sizes and type

of outlet boxes which will be used on the project. 2.2 OUTLET BOXES A. Outlet boxes shall be hot dipped galvanized steel type with standard knock-outs as

required for conduit termination. Minimum size of outlet box shall be 4" square, 1-1/2" deep, and shall be increased in dimensions to accommodate conductors and devices as required by the NEC, and as indicated. Outlet boxes for exposed tile and block shall be provided with square cornered tile ring, size as required. Outlet boxes shall not be installed back-to-back in any wall and thru-the-wall boxes shall not be used.

B. Location of the outlets for lighting, devices, power, and equipment are shown on the


10-2021 OUTLET BOXES 16130 - 2

drawings. Due to the small scale of the drawings, it is not possible to indicated the exact location. The Contractor shall examine the Architectural, Structural, Plumbing and Mechanical drawings and finish conditions and arrange his work as may be required to meet such conditions.

C. The Contractor shall verify the exact swing of doors and locations of built-in cabinetry

prior to installing outlets for switches and receptacles. The Contractor shall also coordinate outlets with change orders, addendums, and job site differences.

D. Shallow outlet boxes may be employed where construction prohibits use of 4" square, 1-

1/2" deep box specified above. PART 3 - EXECUTION 3.1 Check all door swings and built-in equipment and cabinetry prior to roughing-in boxes for

switches and receptacles. 3.2 Mounting heights of outlets in tile or un-plastered masonry shall be varied plus or minus to the

nearest block joint. Outlet boxes in the same space shall be installed at the same height above finished floor.

3.3 Contractor shall check location of all wall outlets to verify that the outlet will clear any wall

fixtures, shelving, work tables, etc. that will be installed prior to roughing-in conduit. If discrepancies are noted, contact the Architect/Engineer before proceeding.

3.4 Outlet boxes occurring in finished outside walls, wet areas or areas designed for wash down such

as kitchens and can wash areas, shall be cast and provided with gaskets between box and waterproof cover.

3.5 Ceiling and bracket outlets shall be boxes suitably supported by headers and 3/8" fixture stud for

supporting fixtures as required. In areas of exposed steel beams, fixture shall be supported by steel channel as required. Fixtures weighing over 20 pounds shall be supported independently of box.

3.6 Outlet boxes in finished areas shall be flush mounted with raised plaster rings suitable to accommodate device and hold it flush with finish wall line. Surface outlets requiring device plates shall be provided with raised covers serving both purposes. Blanked outlets and junction boxes shall be provided with flush blank covers.

3.7 Outlet boxes that are surface mounted on finished walls shall be of the cast type with hub sizes

and number as required. 3.8 Junction and pull boxes shall be installed where indicated or necessary for installation of the

electrical system. Junction or pull boxes not over 100 cubic inches in volume shall be standard outlet boxes. Junction boxes over 100 cubic inches in volume shall be constructed in accordance with the requirements of the NEC. Junction boxes shall have covers and be accessible after completion of the building. Where several feeders pass through a common pull box or junction box, the feeders shall be tagged to indicate clearly their electrical characteristics, circuit number, and panel designation. Paint same information on cover of the box.



10-2021 GROUNDING 16450 - 1

SECTION 16450 GROUNDING



1.2 SCOPE A. Provide grounding for service, conduits, motor frames, metal casings, wiring devices,

solid neutral, etc. and as required by NEC as a minimum. Resistance to ground shall not exceed 25 ohms.

PART 2 - PRODUCTS 2.1 GROUND WIRE A. A green insulated ground wire, sized per NEC shall be installed in all conduits, junction

and pull boxes. PART 3 - EXECUTION 3.1 Grounding conductors shall be connected to the panelboard equipment ground bus and not to the

panelboard neutral bus. Grounding bushings shall also be connected to the ground bus. The neutral bus shall have only the system neutral wire connected thereto.
