board report 12/12/94...3apckp07.p auburn school district no. 408 9:47 am 01/21/21...

AGENDA FOR BOARD OF DIRECTORS

AUBURN SCHOOL DISTRICT NO. 408

January 25, 2021

I. TIME AND PLACE

1. 7 p.m. via Zoom

https://asd408.zoom.us/j/99390336047

Phone 253-215-8782 Webinar ID: 993 9033 6047

II. ROLL CALL

1. Roll call of board members

III. PLEDGE OF ALLEGIANCE

IV. AUDIENCE PARTICIPATION

1. Written communications

2. Scheduled communications

3. Unscheduled communications

4. Community groups and organizations

During these unprecedented times we are accepting communication

from the public and community groups at:

[email protected]

V. LEGISLATIVE UPDATE

VI. CONSENT AGENDA

1. Personnel report

2. Vouchers

3. Approval of minutes

4. School Board Proclamation

VII. SCHOOL PROGRAMS AND STUDENT ACHEIEVEMENT

1. Distance learning update

VIII. BUILDING PROGRAM

1. Change order- Elementary No. 15

2. Change order- Elementary No. 16

3. Acceptance of Value Engineering report- Chinook Elementary

https://asd408.zoom.us/j/99390336047

mailto:[email protected]

4. Acceptance of Value Engineering report- Lea Hill Elementary

5. Project report- Chinook Elementary School

IX. FINANCE

1. 2020-21 Revised Budget Hearing

2. Resolution 1326

3. Financial statements

X. DIRECTORS

1. Discussion

LEGISLATIVE UPDATE

The board will discuss legislative items.

January 25, 2021

Page 2

CONSENT AGENDA

1. Personnel Report

Attached is the personnel report, for certificated and classified

personnel, for the board’s approval.

2. Vouchers

Vouchers will be presented.

3. Approval of Minutes

The minutes of the regular meeting of Monday, January 11, have been

forwarded to the board.

4. School Board Appreciation Month Proclamation

January is School Board Appreciation Month, Governor Inslee has issued a

proclamation honoring school board directors.

Recommendation: That the consent agenda be

approved.

3apckp07.p AUBURN SCHOOL DISTRICT NO. 408 9:47 AM 01/21/21 05.20.10.00.00-010020 Check Summary PAGE: 1

The following vouchers, as audited and certified by the Auditing Officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, are approved for payment. Those payments have been recorded on this listing which has been made available to the board. As of January 25, 2021, the board, by a __________________________ vote, approves payments, totaling $1,373,162.13. The payments are further identified in this document. Total by Payment Type for Cash Account, US Bank of Washington: Warrant Numbers 459400 through 459545, totaling $1,373,162.13 Secretary ________________________ Board Member ________________________Board Member ________________________ Board Member ________________________Board Member ________________________ Board Member ________________________Check Nbr Vendor Name Check Date Check Amount 459400 A & R PRESSURE WASHING AND STE 01/25/2021 467.50 459401 ACADEMY SCHOOLS 01/25/2021 7,376.00 459402 ADI GLOBAL DISTRIBUTION 01/25/2021 596.51 459403 ADVANCED MEDICAL PERSONNEL 01/25/2021 2,625.00 459404 AGRISHOP INC 01/25/2021 142.46 459405 AMERICAN ACADEMY ~ GRADUATION 01/25/2021 37,235.55 459406 AMPLIFIED IT LLC 01/25/2021 765.67 459407 ANDERSON GROUP DBA ANDERSON PO 01/25/2021 70,609.99 459408 ARAMARK UNIFORM SERVICES 01/25/2021 165.13 459409 AT & T 01/25/2021 62.35 459410 AUBURN MOUNTAINVIEW H S 01/25/2021 552.80 459411 AUTOZONE PARTS INC 01/25/2021 876.99 459412 BARGREEN ELLINGSON INC 01/25/2021 527.60 459413 BARNES & NOBLE INC 5903315 01/25/2021 1,002.01 459414 BRIAN KELLER PHOTOGRAPHY 01/25/2021 600.00 459415 BSN SPORTS LLC 01/25/2021 2,596.57 459416 BUSCH WOOD PRODUCTS 01/25/2021 1,021.96


Check Nbr Vendor Name Check Date Check Amount 459417 CENTURY LINK 01/25/2021 835.43 459418 CEV MULTIMEDIA 01/25/2021 4,800.00 459419 Vendor Continued Check 01/25/2021 0.00 459420 Vendor Continued Check 01/25/2021 0.00 459421 Vendor Continued Check 01/25/2021 0.00 459422 CINTAS CORP LOC 461 01/25/2021 9,725.56 459423 COLE INDUSTRIAL INC 01/25/2021 807.33 459424 CONSOLIDATED ELECTRICAL DIST I 01/25/2021 1,111.59 459425 CRUSE, JANNA 01/25/2021 28.25 459426 CUMMINS INC 01/25/2021 1,876.15 459427 CUSTOM MECHANICAL SOLUTIONS IN 01/25/2021 4,631.00 459428 DAVIS DEMOGRAPHICS AND PLANNIN 01/25/2021 5,675.00 459429 DIERINGER SCHOOL DISTRICT 01/25/2021 154.02 459430 DON SMALL & SONS OIL DIST CO 01/25/2021 6,966.19 459431 DRUG FREE BUSINESS 01/25/2021 397.00 459432 EAGLE ASPHALT SEALCOATING CO L 01/25/2021 3,895.31 459433 EDWARD DON & COMPANY HOLDINGS 01/25/2021 6,316.32 459434 EMERALD AIRE INC 01/25/2021 4,748.98 459435 EMILY LINKHORN 01/25/2021 1,170.00 459436 EVELYN N PROBERT LITERACY CONS 01/25/2021 3,300.00 459437 FATBEAM LLC 01/25/2021 6,467.19 459438 FERGUSON ENTERPRISES INC #3007 01/25/2021 2,561.32 459439 FOLLETT SCHOOL SOLUTIONS INC 01/25/2021 50,203.55 459440 FOXHIRE LLC 01/25/2021 3,013.50 459441 FRESHWORKS INC. 01/25/2021 901.05


Check Nbr Vendor Name Check Date Check Amount 459442 GONZALEZ, JUAN 01/25/2021 15.00 459443 GREENE GASAWAY ARCHITECTS PLLC 01/25/2021 5,974.70 459444 Vendor Continued Check 01/25/2021 0.00 459445 GRIFFIN, JESSICA A 01/25/2021 22,014.38 459446 INTERSTATE BATTERY SYSTEMS 01/25/2021 177.52 459447 JCD REPAIR LLC 01/25/2021 1,087.90 459448 KING COUNTY FINANCE SOLID WAST 01/25/2021 171.00 459449 KRAZAN AND ASSOCIATES INC 01/25/2021 735.00 459450 LONG BUILDING TECHNOLOGIES 01/25/2021 3,707.00 459451 LOWES HIW INC 01/25/2021 2,079.57 459452 MAXIM STAFFING SOLUTIONS 01/25/2021 1,592.50 459453 MESSIAH LUTHERAN CHURCH 01/25/2021 1,898.00 459454 METRIX ENGINEERS LLC 01/25/2021 18,216.50 459455 MICONTROLS INC 01/25/2021 741.72 459456 MSC INDUSTRIAL SUPPLY CO 01/25/2021 508.02 459457 NW CASCADE INC 01/25/2021 330.00 459458 NW ESD 189 01/25/2021 90.00 459459 NW TEXTBOOK DEPOSITORY 01/25/2021 1,238.21 459460 Vendor Continued Check 01/25/2021 0.00 459461 O'CONNELL, KAREN M 01/25/2021 13,458.00 459462 OFFICE DEPOT INC ACCT#8011 073 01/25/2021 242.15 459463 PACIFIC INTERPRETERS INC 01/25/2021 1,981.13 459464 PACIFIC SUPPORT SYSTEMS INC 01/25/2021 3,290.54 459465 PACIFICA LAW GROUP LLP 01/25/2021 9,192.00 459466 PITNEY BOWES POSTAGE BY PHONE 01/25/2021 15,000.00


Check Nbr Vendor Name Check Date Check Amount 459467 PITNEY BOWES INC 01/25/2021 172.43 459468 Vendor Continued Check 01/25/2021 0.00 459469 PLATT ELECTRIC SUPPLY CORP 01/25/2021 1,464.36 459470 PRIME ELECTRIC 01/25/2021 20,736.84 459471 PROSHRED SEATTLE 01/25/2021 240.00 459472 Vendor Continued Check 01/25/2021 0.00 459473 PUGET SOUND ENERGY ELECTRIC 01/25/2021 149,679.65 459474 QUALITY FENCE BUILDERS INC 01/25/2021 2,400.00 459475 RODDA PAINT CO 01/25/2021 203.57 459476 RWC INTERNATIONAL LTD INC 01/25/2021 121.22 459477 SAGE PUBLICATIONS INC 01/25/2021 6,603.72 459478 SAXTON BRADLEY INC 01/25/2021 15,510.00 459479 Vendor Continued Check 01/25/2021 0.00 459480 SCHOOL SPECIALTY INC 01/25/2021 11,156.79 459481 SEATEMP 01/25/2021 2,050.07 459482 SIX ROBBLEES INC 01/25/2021 960.31 459483 SOLIANT HEALTH LLC 01/25/2021 3,375.00 459484 SOUND 01/25/2021 5,000.00 459485 STEM KING LLC DBA SYLVAN LEARN 01/25/2021 798.00 459486 STERICYCLE WASTE SERVICES 01/25/2021 10.36 459487 SUNBELT STAFFING LLC 01/25/2021 1,912.50 459488 SUPPLYWORKS INTERLINE BRANDS 01/25/2021 2,189.94 459489 T-MOBILE USA INC 01/25/2021 36,000.00 459490 TACOMA SCREW PRODUCTS INC 01/25/2021 29.78 459491 TELDATA SYSTEMS INC 01/25/2021 1,563.30


Check Nbr Vendor Name Check Date Check Amount 459492 THERMAL SUPPLY INC 01/25/2021 434.44 459493 TORRES, MICHELLE 01/25/2021 1,410.00 459494 UNIFIRST CORPORATION 01/25/2021 569.49 459495 UNITED PARCEL SERVICE 01/25/2021 103.48 459496 US FOODS INC 01/25/2021 151.67 459497 USA MOBILITY WIRELESS INC 01/25/2021 221.23 459498 VALLEY COMMUNICATIONS CENTER 01/25/2021 120.00 459499 VO, QUANG 01/25/2021 3.00 459500 WASH ASSN OF SCHOOL BUSINESS O 01/25/2021 200.00 459501 WASH FLORAL SERVICE INC 01/25/2021 480.87 459502 WEST SAFETY SERVICES INC 01/25/2021 382.80 459503 BLRB ARCHITECTS PS 01/25/2021 262,461.90 459504 DAVIS DEMOGRAPHICS AND PLANNIN 01/25/2021 5,675.00 459505 DEPT OF REVENUE LEASEHOLD TAX 01/25/2021 1,433.10 459506 ELANDER INSPECTIONS LTD 01/25/2021 497.08 459507 FLAGHOUSE INC 01/25/2021 13,649.39 459508 KING COUNTY DIRECTORS ASSN 01/25/2021 406.50 459509 KONICA MINOLTA BUSINESS SOLUTI 01/25/2021 31,198.07 459510 KRAZAN AND ASSOCIATES INC 01/25/2021 4,570.00 459511 NAC ARCHITECTURE INC 01/25/2021 328,364.36 459512 OFFICE DEPOT INC ACCT#8011 073 01/25/2021 82.47 459513 PERFORMANCE VALIDATION INC 01/25/2021 5,278.25 459514 PUGET SOUND ENERGY ELECTRIC 01/25/2021 1,445.94 459515 SAZAN ENVIRONMENTAL SERVICES L 01/25/2021 52,363.10 459516 SKANSKA USA BUILDING, INC. 01/25/2021 29,796.80


Check Nbr Vendor Name Check Date Check Amount 459517 Vendor Continued Check 01/25/2021 0.00 459518 SUPPLYWORKS INTERLINE BRANDS 01/25/2021 1,881.80 459519 AUBURN RIVERSIDE H S 01/25/2021 80.00 459520 ASSOCIATION OF WASH SCHOOL PRI 01/25/2021 75.00 459521 BAPTISTE, ALVIN S 01/25/2021 16.00 459522 BILSON, CHRISTOPHER RAYMOND 01/25/2021 16.00 459523 BRANK, DARLENA FELICIA 01/25/2021 75.00 459524 BSN SPORTS LLC 01/25/2021 2,596.00 459525 EASTBAY INC 01/25/2021 610.18 459526 GALLAGHER, JENNY J 01/25/2021 35.00 459527 GARCIA ANDALUZ, HEMIRED 01/25/2021 16.00 459528 GRENNAN, JOSHILA S 01/25/2021 16.00 459529 KIM, DONGJUN 01/25/2021 16.00 459530 KIM, JULIE Y 01/25/2021 16.00 459531 LINK, AMY E 01/25/2021 32.00 459532 M & R SALES 01/25/2021 1,459.00 459533 MCDONALD, COLLEEN 01/25/2021 16.00 459534 MUKHAMETOVA, AISYLU 01/25/2021 16.00 459535 OPSAHL, ERIK A 01/25/2021 16.00 459536 OZOLIN, MICHELLE K 01/25/2021 35.00 459537 PAUSTIAN, MONICA MARIE 01/25/2021 18.00 459538 RICHARDSON, BRIAN D 01/25/2021 16.00 459539 RIGGS, ERIN 01/25/2021 16.00 459540 ROGACHEVA, LILIYA IVANOVA 01/25/2021 16.00 459541 TAYLOR PUBLISHING COMPANY 01/25/2021 11,914.80


Check Nbr Vendor Name Check Date Check Amount 459542 TENNER, NATALIE E 01/25/2021 16.00 459543 TESFAI, ABRAHAM A 01/25/2021 16.00 459544 THOMAS JEFFERSON HIGH SCHOOL 01/25/2021 70.00 459545 WEVIDEO INC 01/25/2021 29.90

146 Computer Check(s) For a Total of 1,373,162.13


0 Manual Checks For a Total of 0.00 0 Wire Transfer Checks For a Total of 0.00 0 ACH Checks For a Total of 0.00 146 Computer Checks For a Total of 1,373,162.13 Total For 146 Manual, Wire Tran, ACH & Computer Checks 1,373,162.13Less 0 Voided Checks For a Total of 0.00 Net Amount 1,373,162.13 F U N D S U M M A R Y Fund Description Balance Sheet Revenue Expense Total 10 General Fund 7.90 1,456.25 615,340.34 616,804.4920 Capital Projects 1,433.13 0.00 737,670.63 739,103.7640 ASB Fund 0.00 145.00 17,108.88 17,253.88


The following vouchers, as audited and certified by the Auditing Officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, are approved for payment. Those payments have been recorded on this listing which has been made available to the board. As of January 25, 2021, the board, by a __________________________ vote, approves payments, totaling $10,062.54. The payments are further identified in this document. Total by Payment Type for Cash Account, US Bank Wire Transfers: Wire Transfer Payments 202000119 through 202000122, totaling $10,062.54 Secretary ________________________ Board Member ________________________Board Member ________________________ Board Member ________________________Board Member ________________________ Board Member ________________________Check Nbr Vendor Name Check Date Check Amount 202000119 CITY OF PACIFIC 01/25/2021 1,974.25 202000120 REPUBLIC SERVICES #176 01/25/2021 2,952.96 202000122 WASTE MANAGEMENT RECYCLE COMPA 01/25/2021 5,135.33

3 Wire Transfer Check(s) For a Total of 10,062.54


0 Manual Checks For a Total of 0.00 3 Wire Transfer Checks For a Total of 10,062.54 0 ACH Checks For a Total of 0.00 0 Computer Checks For a Total of 0.00 Total For 3 Manual, Wire Tran, ACH & Computer Checks 10,062.54Less 0 Voided Checks For a Total of 0.00 Net Amount 10,062.54 F U N D S U M M A R Y Fund Description Balance Sheet Revenue Expense Total 10 General Fund 0.00 0.00 10,062.54 10,062.54


The following vouchers, as audited and certified by the Auditing Officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, are approved for payment. Those payments have been recorded on this listing which has been made available to the board. As of January 25, 2021, the board, by a __________________________ vote, approves payments, totaling $293,350.95. The payments are further identified in this document. Total by Payment Type for Cash Account, AP Direct Dep Settlement Accou: ACH Numbers 202100982 through 202101046, totaling $293,350.95 Secretary ________________________ Board Member ________________________Board Member ________________________ Board Member ________________________Board Member ________________________ Board Member ________________________Check Nbr Vendor Name Check Date Check Amount 202100982 Vendor Continued Check 01/25/2021 0.00 202100983 Vendor Continued Check 01/25/2021 0.00 202100984 Vendor Continued Check 01/25/2021 0.00 202100985 AMAZON CAPITAL SERVICES INC 01/25/2021 5,438.65 202100986 ANDERSEN, STEPHANIE LYNN 01/25/2021 68.62 202100987 ARRIGONI, TODD JOSEPH 01/25/2021 60.00 202100988 AUBURN SCHOOL DIST REVOLVING F 01/25/2021 10,000.00 202100989 BARBER, JULIE ANN 01/25/2021 250.00 202100990 BETH SUTTON, COMS 01/25/2021 375.38 202100991 CLARK, ELIZABETH L 01/25/2021 238.14 202100992 COLE, BRANDI NOELLE 01/25/2021 49.82 202100993 CUMBERLAND THERAPY SERVICES LL 01/25/2021 2,160.00 202100994 DANG, KEVIN CAO 01/25/2021 33.00 202100995 DUNAWAY, EDDIE L 01/25/2021 38.37 202100996 DYNAMIC LANGUAGE CENTER INC 01/25/2021 825.25 202100997 EDNETICS INC 01/25/2021 1,540.72 202100998 GARCIA, RYAN CIELOLINDO 01/25/2021 637.70


Check Nbr Vendor Name Check Date Check Amount 202100999 GATES, TAMARA 01/25/2021 607.84 202101000 GOS PRINTING CORP 01/25/2021 276.77 202101001 HANSEN, RUSSELL L 01/25/2021 132.23 202101002 HARRIS, HEIDI NIKOE 01/25/2021 1,500.00 202101003 HEALTH VENTURE 01/25/2021 1,968.75 202101004 HEMBREE JR, JOHN WALTER 01/25/2021 100.00 202101005 HEMBREE, LYNDA A 01/25/2021 100.00 202101006 HERRERA, ANGELO 01/25/2021 414.64 202101007 HOLDEN, KAORI YAMADA 01/25/2021 75.00 202101008 JUNELL, KATARINA ANNA 01/25/2021 253.00 202101009 JW PEPPER & SON INC 01/25/2021 93.50 202101010 KELIHER, LEWIS J 01/25/2021 23.48 202101011 KINNEY, DANIELLE SUE 01/25/2021 48.67 202101012 KNAPP, STEPHANIE CHRISTINE 01/25/2021 36.79 202101013 LANGRIDGE, CAMERON PARKER 01/25/2021 112.49 202101014 LORENGO, LAURIE ANNE 01/25/2021 35.70 202101015 MARRERO BURGOS, ZAYRA ENID 01/25/2021 344.00 202101016 MCCROSSIN, KYLE ROBERT 01/25/2021 250.00 202101017 MCGAUGHEY, DEBORA K 01/25/2021 74.31 202101018 MOSER, SARAH KAY 01/25/2021 1,000.00 202101019 MOUNTS, DILLON WAYNE 01/25/2021 119.98 202101020 NETTLAND, SANDRA JAYNE 01/25/2021 251.13 202101021 PACK, LAURIE LEE 01/25/2021 100.00 202101022 ROSS, ERIN MICHELLE 01/25/2021 75.00 202101023 SCHETKY NW SALES INC 01/25/2021 152.08


Check Nbr Vendor Name Check Date Check Amount 202101024 SCHOLZEN, JULIE M 01/25/2021 478.57 202101025 SKEEL, JENNIFER M 01/25/2021 80.50 202101026 SLATER, ROBIN SHANTELLE 01/25/2021 6.04 202101027 SMITH, MICHAEL CARL 01/25/2021 183.68 202101028 SUPERIOR TIRE SERVICE INC 01/25/2021 2,313.47 202101029 TED BROWN MUSIC COMPANY 01/25/2021 846.13 202101030 THOMSEN, CHRISTINA WEIST 01/25/2021 54.56 202101031 UNIVERSAL LANGUAGE SERVICE INC 01/25/2021 917.00 202101032 Vendor Continued Check 01/25/2021 0.00 202101033 US BANK CORP PROCUREMENT CARD 01/25/2021 37,518.08 202101034 Vendor Continued Check 01/25/2021 0.00 202101035 US BANK CTE P CARDS 01/25/2021 2,931.89 202101036 US FOODS INC 01/25/2021 44,859.64 202101037 WILLIAMS, CHRISTINA LYNN 01/25/2021 50.94 202101038 WILSON, NOLA RAE 01/25/2021 63.26 202101039 WSIPC NW ESD FISCAL AGENT 01/25/2021 32,839.76 202101040 ZAYSHLYY, JENNIFER VALERIE 01/25/2021 31.97 202101041 ABSHER CONSTRUCTION CO 01/25/2021 137,318.71 202101042 AMAZON CAPITAL SERVICES INC 01/25/2021 21.99 202101043 AUBURN SCHOOL DIST REVOLVING F 01/25/2021 500.00 202101044 US BANK CORP PROCUREMENT CARD 01/25/2021 64.77 202101045 THOMAS, JANA DARLENE 01/25/2021 279.55 202101046 US BANK CORP PROCUREMENT CARD 01/25/2021 2,129.43

65 ACH Check(s) For a Total of 293,350.95


0 Manual Checks For a Total of 0.00 0 Wire Transfer Checks For a Total of 0.00 65 ACH Checks For a Total of 293,350.95 0 Computer Checks For a Total of 0.00 Total For 65 Manual, Wire Tran, ACH & Computer Checks 293,350.95Less 0 Voided Checks For a Total of 0.00 Net Amount 293,350.95 F U N D S U M M A R Y Fund Description Balance Sheet Revenue Expense Total 10 General Fund 8,875.23 0.00 144,161.27 153,036.5020 Capital Projects 500.00 0.00 137,405.47 137,905.4740 ASB Fund -72.04 0.00 2,481.02 2,408.98

January 25, 2021

Page 3

SCHOOL PROGRAMS AND STUDENT ACHEIVEMENT

1. Distance Learning Update

Ryan Foster, Associate Superintendent of Principal Leadership and School

Programs will have Lea Hill Elementary School and Mt. Baker Middle School

leaders and teachers give an update on Distance Learning. Mr. Foster will

introduce Lea Hill Elementary principal, Ed Herda and 3rd grade teacher,

Katie Rhodes and Mt. Baker Middle School principal, Greg Brown and Woodshop

teacher, Sven Gasser to give the updates.

January 25, 2021

Page 4

BUILDING PROGRAM

1. Change Order – Elementary School No. 15 (Bowman Creek Elementary)

Attached is a copy of Change Order No. 19 for the Elementary School No. 15

project that should be considered to permit changes in the construction

contract.

Original Contract $ 46,707,697.00

Previously Approved $ 754,955.31

Change Order No. 19 $ 106,278.00

New Contract Amount $ 47,568,930.31

Jeffrey Grose, Executive Director of Capital Projects, will be present to

recommend acceptance of this change order.

Recommendation: That Change Order No. 19 be accepted for

the Elementary School No. 15 project and

the contract amount be increased by

$106,278.00 for a new contract amount of

$47,568,930.31.

2. Change Orders – Elementary School No. 16

Attached is a copy of Change Order Nos. 9 and 10 for the Elementary School

No. 16 project that should be considered to permit changes in the

construction contract.

Original Contract $ 44,226,245.00

Previously Approved $ 375,071.00



New Contract Amount $ 44,821,566.00

Jeffrey Grose will be present to recommend acceptance of this change order.

Recommendation: That Change Order Nos. 9 and 10 be

accepted for the Elementary School No. 16

project and the contract amount be

increased by $220,250.00 for a new

contract amount of $44,821,566.00.

January 25, 2021

Page 5

3. Acceptance of Value Engineering Report and Implementation – Chinook

Elementary School Replacement

A Value Engineering Report has been prepared by Sazan Environmental

Services for the Chinook Elementary School Replacement project.

Attached are introductory, summary and implementation sections of the

report. Board acceptance of the report and its implementation is required

by the Office of Superintendent of Public Instruction as a condition for

receiving state funding assistance for the project.

Jeffrey Grose will be present to review the Value Engineering Report and

recommend acceptance of the report and its implementation.

Recommendation: That the Chinook Elementary School

Replacement project Value Engineering

Report and its implementation be accepted.

4. Acceptance of Value Engineering Report and Implementation – Lea Hill

Elementary School Replacement

A Value Engineering Report has been prepared by Sazan Environmental

Services for the Lea Hill Elementary School Replacement project.

Attached are introductory, summary and implementation sections of the

report. Board acceptance of the report and its implementation is required

by the Office of Superintendent of Public Instruction as a condition for

receiving state funding assistance for the project.

Jeffrey Grose will be present to review the Value Engineering Report and

recommend acceptance of the report and its implementation.

Recommendation: That the Lea Hill Elementary School

Replacement project Value Engineering

Report and its implementation be accepted.

5. Project Report – Chinook Elementary School Replacement

The school district has been working with NAC Architecture and their

consultants since February 2020 on planning and design of the Chinook

Elementary School replacement project. The Schematic Design, Design

Development and Construction Document Phases are complete.

Jeffrey Grose will provide information about the project and review the

project design and schedule.

Value Engineering Study Report

Chinook Elementary School

Auburn School District

Auburn, WA

May 2020

Prepared for: Auburn School District

Prepared by: Säzän Environmental Services

Contact: Steven Paget, CVS, LEED BD+C

Principal

206.576.7233

August 18, 2020

Mr. Jeff Grose

Executive Director of Capital Projects


915 4th St NE

Auburn, WA 98002

Re: Auburn School District

Value Engineering Study Report REVISED

Dear Jeff:

Transmitted herewith is an electronic copy of the final REVISED Value Engineering

Study Report for the Chinook Elementary School project for your use and records. The

District’s VE alternatives implementation decisions have been incorporated into the VE

study final report.

Thank you for your assistance in supporting and coordinating the VE effort. Should you

have any questions please telephone me at 206.576.7233.

Sincerely,

Säzän Environmental Services

Steven Paget, CVS, LEED BD+C

Principal

Value Engineering Study



May 2020

Content

1.0 Introduction

Introduction .................................................................................................................................................... 1

Study Timing ................................................................................................................................................... 1

Value Methodology ........................................................................................................................................ 1

Workshop Scope and Objectives .................................................................................................................... 1

Study Team ..................................................................................................................................................... 2

2.0 Study Results

Key Findings .................................................................................................................................................... 3

Key Recommendations ................................................................................................................................... 3

3.0 Background

Project Description ......................................................................................................................................... 4

Project Goals ................................................................................................................................................... 5

Constraints and Issues .................................................................................................................................... 5

Key Functions .................................................................................................................................................. 5

4.0 Project Evaluation

Cost Analysis ................................................................................................................................................... 6

Comparison of Building Cost Per Sq. Ft .......................................................................................................... 7

Risk Review ..................................................................................................................................................... 8

Constructability Comments ............................................................................................................................ 9

5.0 Value Improvement Alternatives

Key Recommended Alternatives ................................................................................................................... ..9

Appendices

A. Owner Implementation .......................................................................................................................... 11

B. Value Improvement Alternatives ........................................................................................................... 17

C. Function Analysis.................................................................................................................................. 153

D. Project Evaluation ................................................................................................................................ 157

E. Background Documents ....................................................................................................................... 173

F. Photographs ......................................................................................................................................... 177

G. Workshop Information ......................................................................................................................... 181

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May 2020

1.0 Introduction

Introduction

A Value Engineering (VE) workshop was conducted to review the design development (DD) documents for the

Chinook Elementary School (CES) project May 26 through June 1, 2020. The client is Auburn School District

(ASD) and NAC Architecture (NAC) is the prime architect/engineer (A/E) consultant. Säzän Environmental

Services (SES) is the lead consultant and facilitator of the VE study. Representatives from ASD, NAC, and the

SES VE team (VET) participated in the kick‐off meeting for the workshop on May 26, 2020. The study was

conducted in accordance with the SAVE International value methodology six‐step job plan and the

Washington State WACs 392‐343‐080 and 392‐344‐065. A formal presentation of the workshop findings and

recommendations was given to the ASD and NAC project team on June 3, 2020.

Study Timing

The VE study was held following release of the May 22, 2020 design development documents which show a

total building net area of 73,000 SF. The documents provided are approximately 20% design development

level documents. The reconciled schematic design estimate prepared by Skanska, dated May 26, 2020,

(supplemented as needed by the RLB Robinson (RLB) and associated engineers’ estimates) was considered the

baseline for the VE study. The project will be single‐phase with a budgeted construction duration of 12

months. The project is planning to bid in April/March 2021, with construction scheduled to commence July

2021 and be completed by August 2022.

Value Methodology

The VE process is an independent third‐party review typically completed during early design development in

the project design cycle to identify and document alternative solutions to project requirements which can

improve performance relative to overall life cycle investment. The workshop follows the value methodology

six‐step job plan beginning with the information phase in a kick‐off meeting with the client, design team,

program manager and key stakeholders, progresses through function analysis, design and cost assessment,

creative speculation, alternatives evaluation and development, and concludes with a presentation of study

results to the project team and other key stakeholders.

The focus of the information phase is to give the VET an understanding of the program priorities, operations,

budget, issues to be considered and goals for the study. The function analysis phase develops an

understanding of the underlying functions the project must deliver to achieve the program objectives.

Creative speculation identifies solutions to potential deficiencies and opportunities to enhance project value.

Evaluation selects ideas with sufficient merit to warrant further analysis. In the development phase, ideas

selected for development into alternatives are analyzed and documented in workbooks for inclusion in the

study report. Based on the analysis, the VET makes a recommendation on the disposition of each alternative.

At the conclusion of the workshop, the VET makes a presentation of findings and recommendations to the

project team and other key stakeholders.

Workshop Scope and Objectives

The purpose of the VE review is to achieve optimum project performance relative to the investment. The

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overarching VE assessment objectives include confirming that the program functions are being met,

improving project quality, performance and sustainability, and reducing project initial and life‐cycle costs.

Outcomes typically are more cost‐effective designs, early identification of deficiencies and omissions, and

resolution of mismatches between performance, cost and available funding.

The primary workshop scope for the Chinook Elementary School project was identified as an evaluation of the

design development set, associated documents and supporting cost estimates. The primary study focus was

to maximize value by reducing cost while maintaining the design program, Auburn School District Educational

Specifications, and project design fundamentals. The project construction budget is set at $46 million. The

Skanska estimate reflects a total construction cost of $45.5 million, including design contingency. The VET was

additionally requested to provide an independent review of the cost estimate.

Specific objectives identified for the workshop include:

Reducing cost (though not to any specified target) while maintaining design program and design

fundamentals

Maintaining a high‐quality design that will remain attractive

Providing constructability comments

Checking cut and fill estimate and grading approach

Evaluating starting early sitework on south side of site

Reducing cost of the neighborhood path at the north end of the site

Assessing use of fiber mesh versus welded wire reinforcing for the slab‐on‐grade

Study Team

The VET team members were selected for technical expertise in their discipline, the ability to hold a broad

perspective spanning the full project scope, knowledge of the project type and their creative ability to identify

alternative solutions achieving the functional, performance and cost objectives of the project. The team

members include:

Team lead and facilitator: Steven Paget, CVS, LEED AP BD+C, Säzän Environmental Services

Study assistant: Sam Wright, VMA, cSBA, RESET Air AP, LFA Säzän Environmental Services

Cost/Construction analysis: Brad Sayre, VMA, Brad Sayre Consulting

Architectural: Bob Wolpert, AIA, Bob Wolpert Consulting

Civil: Matthew Fewins, PE, Huitt‐Zollars

Structural: Ben Fisher, PE, WSP

Mechanical: Dan Tedrow, PE, Säzän Environmental Services

Electrical: Charles Milstead, PE, Säzän Group

Contact information for each team member is listed in the Workshop Attendee List in Appendix F Workshop

Information.

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2.0 Study Results

Key Findings

The VET evaluated the design relative to: project goals achieved; functions served; technical considerations,

constraints and issues; performance; risk factors; budget and estimated cost; and project delivery. The results

of the VET’s evaluation of the design are summarized below.

Overall, the team found that the design team and construction team have developed an efficient building and

site design that meets the project goals and program requirements. The project documents are generally well‐

developed and coordinated. The VET identified the following key findings we wish to highlight:

The design overall aligns with the ed specs, district standards, and reflects the evolution of design and

constructability over previous projects.

The site layout is well tailored for the property and efficient with good sight lines and circulation,

despite a small site and a limited access defined by the City of Auburn and WSDOT.

The underlying glacial outwash soils are good quality and can be utilized for structural fill, particularly

under the extensive site paving.

The building is very well organized, compact and efficiently laid out.

There is a lack of weather protection for students at pick‐up.

The specified high‐pressure plastic laminate Trespa panels carry a high unit cost and lack the

durability (fade‐resistance) of other, high‐quality, lower cost panels.

The restroom capacity on the second floor appears to be insufficient to serve the intended population

and restrooms are a 150’ walk from the farthest classroom.

There is a large amount of unusable conditioned space, particularly east and north of the entry elbow

at the Library and adjacent Mechanical Platform, as well as the Gymnasium and Playshed.

The HVAC system is well designed, durable, and efficient, meeting the program fundamentals.

The Skanska estimate includes all of the scope, represents the design, and is well‐developed. The cost

per square foot for the building scope matches that of the 2019 schools (without adjustments for

escalation).

Additional detail on the findings are provided in Section 4.0 Project Evaluation and Appendix D Cost Analysis

Key Recommendations

The VET recommends several key actions and alternatives that emerged in response to the workshop

objectives, project goals, issues and shortcomings which were identified and opportunities to improve the

project success.

Reevaluate the site cut and fill balance more closely utilizing site glacial outwash material and reduce

the structural import.

Evaluate using detention/bioinfiltration chambers in lieu of Filterra units to reduce maintenance

requirements.

Avoid using fiber mesh for slab reinforcement and use welded wire mesh; consider using fiber in

select, exposed concrete to reduce micro‐cracking.

Avoid using high‐pressure plastic laminate panels on the building's exterior.

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Evaluate reducing the volume of the building, specifically, the Library, Mechanical Platform and

Gymnasium/Playshed roofline.

Consider using a magnetic air‐cooled chiller for energy‐use and sound‐level reduction.

Consider using more fiber optic and less copper cabling data/comm distribution to meet 100‐year

building life goal for durability, flexibility, and expandability.

Several of the key recommendations outlined above are discussed in Section 5.0 Value Improvement

Alternatives. Section 5.0 presents several key alternatives the VET recommends for acceptance or serious

consideration.

3.0 Background

Project Description

The purpose of the Chinook Elementary School project is to replace the existing school of the same name. The

new facility will be designed to meet ASD Educational Specifications and serve an initial school student

population of approximately 650 enrolled in kindergarten through 5th grade. Current enrollment is

approximately 550 students.

The new building will be approximately 73,000 sf of program area, replacing an existing 43,412 sf building,

located on a 13.18‐acre site in the City of Auburn at 3502 Auburn Way South. Vehicles and pedestrians will

enter the site from Auburn Way South, and a pedestrian‐only entrance will be located on the north side from

Scenic Drive SE. In addition to the school building, the site will house new parking lots, play areas, and a

synthetic turf field. A waiting zone for student drop‐off and pick‐up will be provided along the perimeter of

the parking lot to avoid traffic backup on Auburn Way S.

The school building will feature a prominent entrance into a 2‐story L‐shaped wing housing the central

administration, second‐floor library, support services, and 38 classrooms, attached to a single‐story wing

extending to the east containing the gym and additional support spaces, ultimately creating a U‐shaped

building.

The exterior will be clad in durable materials such as concrete masonry and metal panels, with aluminum‐

framed windows. Interior materials will be chosen for their durability and ease of maintenance.

Structurally, the building will consist of a two‐story steel‐framed Type IIB building. The foundation will consist

of conventional spread footings. Grade‐beam style spread footings will be located below steel braced frames

to support lateral overturning and sliding forces. The first floor will consist of a slab‐on‐grade reinforced with

welded wire mesh. Elevated floors will consist of composite metal deck with concrete topping supported by

steel wide flange beams and girders. The roof framing will consist of metal roof deck over wide flange beams

and/or steel bar joists supported by wide‐flange girders.

Space heating and cooling will be provided by single‐zone variable flow fan coil units with DOAS systems in

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each classroom space using displacement ventilation. VAV air‐handling units will be provided for the gym,

stage, library, and administrative areas. Domestic hot water will be provided by two condensing natural gas

boilers sized at 75% capacity with partial redundancy. Electrical service will consist of a 480Y/277 volt metered

system. A 125kVA backup diesel generator is included for critical loads. Lighting will be LED throughout with

timeclock control zones, daylight controls, and occupancy sensors.

A student courtyard between the classroom area and the hard‐surface play will be used for outdoor

education, and will incorporate a lawn, landscaping, and places to gather and sit. Site work includes asbestos

abatement and demolition of existing buildings, grading and earthwork, sports fields, paving, landscaping, on‐

site stormwater treatment and infiltration, and utilities. Frontage improvements will be required along

Auburn Way S, including street lighting and signaling.

The project jurisdiction is the City of Auburn. New construction will be designed in accordance with the 2015

International Building Code and the Washington State Energy Code (WSEC).

Project Goals

Goals for the project outlined by the project team at the design presentation include:

Have a timeless appearance

Create a calm oasis

Respect the neighborhood scale, size and location

Have a prominent front entry

Evoke the Pacific Northwest environment and establish a connection to nature

Comply with Auburn School District 2016 Educational Specifications

Complete the project in such a manner as to be safe to students, staff and the public

Minimize disruption to Auburn School District operations

Constraints and Issues

At the introductory meeting for the study, the project team identified several constraints and issues that have

defined and impacted the project. These include:

The pedestrian path through the woods to the north of the site is expensive but has been determined

to be necessary.

WSDOT and City of Auburn requiring only one entry point, a three‐lane entry with a three‐way traffic

signal, and a long parent‐loop queuing lane.

Occupant load on the 2nd floor held under 1,000 occupants to avoid requiring a 4th stair.

Key Functions

Following the study informational meeting and a review of the project documentation, the VET identified

programmatic and facility functions the project must ultimately deliver to meet the program and project

requirements and goals. The team analyzed the functional requirements and relationships between functions

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May 2020

to better understand the project requirements. Key functions associated with the project performance and

cost identified by the VET include:

Circulate Traffic

Condition Space

Convey Waste

Enclose Space

Finish Interior

Grade Site

Improve Safety

Maintain Facility

Mitigate Cracking

Mitigate Noise/Vibrations

Organize Interior

Organize Site

Manage Stormwater

The functions listed above were used by the VET to guide and organize the generation of creative ideas. A full

list of identified functions is included in Appendix C Function Analysis. The VET evaluated how well the project

design is achieving the functional performance. The assessment informed development of several of the value

improvement alternatives derived from the creative ideas generated by the VET.

Additional background information on the project is included in Appendix E Background Documents.


The VET reviewed the schematic design documents from the perspective of design professionals familiar with

the design and construction of similar project types. The team utilized several analytical means to evaluate

the project design and cost estimate. These included: peer review and site observation of project elements;

function analysis of project requirements; design review; benchmarking of similar educational facilities; and

construction estimate and project delivery evaluation.

Cost Analysis

Cost is a core factor in the analysis for all value studies. The value team completed an analysis of the

estimated cost of the project and budget in comparison to recently reviewed projects of similar type and

scope. This comparative data is useful for relative benchmarking of costs and helps focus the team’s efforts on

opportunities to improve value. When comparing project costs, it is important to recognize that each project

is developed according to the unique programming and design requirements of each client. Some owners

place a higher priority on minimizing the initial cost of construction while others are more interested in

minimizing their total cost of ownership, i.e., paying higher first costs to lower the overall life cycle costs of

operations and maintenance. The latter paradigm is typically reflected in the selection of higher quality and

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May 2020

durability of materials and building systems with longer expected lifecycle performance. Additionally, each

project site and context are highly variable, impacting the cost of the building. Therefore, in evaluating cost

comparisons, it is important to recognize that cost estimates inherently reflect unique project constraints and

client requirements.

Comparison of Building Cost Per Sq. Ft.

The Chinook Elementary School estimated cost is 3.22% under the average for a selection of Puget Sound area

elementary schools, adjusted for escalation and location in the region.

When Chinook Elementary School is compared to the previously developed Auburn School District

elementary schools and the contemporary Lea Hill Elementary School, the cost per sq. ft. is 6.27% below the

ASD average.

$450 $436

$386

$446$469 $458

$380

$436 $424

$481

$404

$494$519

$500

$0

$100

$200

$300

$400

$500

$600

Recent K‐12 Estimated Building Cost per SF

Avg $/SF

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A comparative analysis of the Uniformat building system cost categories was prepared evaluating the project

cost estimate relative to the comparison average. Additional detail is provided in Appendix D.1. Cost Analysis.

Risk Review:

The VE Team, including representation from the GC/CM contractor, Skanska, completed a risk review to

identify any potential risks that warrant consideration and mitigation by the project team. Of the risks

identified, all were considered relatively minor except the potential impact of the COVID‐19 pandemic on

construction execution. Estimate does not currently account for labor or material cost impacts. Skanska

indicated that they are continuing to monitor and evaluate the potential impacts.

Delays or non‐availability of assembled/manufactured goods shipped from overseas.

Vendors/suppliers have been notifying that there have been and may continue to be delays.

Mitigation measures include:

Execute early bids and prioritize processing submittals/order with longer lead

times/procurement time frames.

Consider US‐made products for reduced lead times.

Consider writing performance specs with more leeway for wider range of product selection.

$463$436 $436

$481

$404

$494 $500

$0

$100

$200

$300

$400

$500

$600

Recent ASD Estimated Building Cost per SF

Avg $/SF

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May 2020

Labor productivity has been impacted with distancing requirements, masking, and sanitary

precautions, however contractors/subcontractors are adjusting to mitigate and minimize impacts.


Skanska will benchmark schedules from existing projects to understand delay drivers and will

re‐sequence accordingly.

Performing different sequencing assessments to understand impact on schedule.

Conducting what‐if scenario planning to understand how to accommodate challenges that

may emerge during construction.

Short‐interval sequencing of activities/density of activities occurring simultaneously.

Utilize swing‐shifts to reduce labor density.

Constructability Comments:

CES is a simple, relatively easy to construct project with ample access for deliveries and equipment.

Access to the site will not be difficult, however at peak traffic times caution will be needed when

navigating from Auburn Way South onto the site. The project is very close to the 167/410 corridor

with numerous arterials in‐between the project and the freeway, facilitating construction access.

There will be ample room for staging and laydown.

The detailed cost analysis, estimate review, project delivery and risk analysis comments can be found in

Appendix D Project Evaluation.


Following the VET’s review of background information, developing an understanding of the required functions

and evaluation of the project design and cost, the team generated a list of 130 ideas addressing project issues

and opportunities to improve project value. The team used the list of functions identified during function

analysis to guide and organize the generation of ideas. This initial list of ideas was scored by the team using

the project goals and study objectives as guidelines. Sixteen ideas were identified as having sufficient merit to

warrant further assessment and selected for analysis and documentation as project alternatives. Nine self‐

explanatory ideas were priced but do not include full write‐ups. The remaining ideas were either incorporated

into the documented alternatives, presented as design considerations to be considered later by the project

team, or deemed as not warranting further attention.

Key Recommended Alternatives

The VET recommends the following alternatives which respond to the workshop objectives, project goals,

issues and opportunities to improve the project success are accepted or given serious consideration.

Enclose Space ES‐53 Use metal wall panels in lieu of Trespa panels to enhance long‐term durability and reduce maintenance. (Cost avoidance of $115,000). ES‐54 Lower roof heights over Gym and Playshed. (Cost avoidance of $20,000).

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May 2020

ES‐58 Lower roof height over mechanical platform at gridline 16 to match Gym roof. (Cost avoidance of $15,000). ES‐61 Add sun control devices on south elevation. (Cost addition of $33,000). Grade Site GS‐77 Reduce imported structural soils. (Cost avoidance of $308,000). Mitigate Noise/Vibrations MN‐103 Elevate the floor framing in mechanical Room 1010, eliminate the double floor design, and provide acoustical treatment for the Stage Platform below. (Cost avoidance of $39,000). Organize Interior OI‐115 Redesign southwest corner of First Floor Level to combine workroom and lounge, moving the SLC deeper into the building, and move the ECE closer to the building entrance and buses. (Cost Neutral).

All documented alternatives are listed on the Value Improvement Matrix, including the estimated cost and the

VET’s recommended action for each alternative. The complete list of ideas generated by the VET is included

on the Creative Idea List. It is recommended that the project team review the full list of ideas generated to

determine if other ideas warranty further investigation. Additionally, the VET priced multiple alternatives that

include the back‐up estimates but do not include full write‐ups. The lists, estimates, and detailed workbooks

documenting each alternative are included in Appendix B Value Improvement Alternatives. The project team’s

formal response to the VET findings and recommendations is included in Appendix A Owner Implementation.

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Appendix A

Owner Implementation

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Page 12 of 188




Owner Implementation Matrix 6/25/2020

Function -

Idea No. Creative Idea

First-Cost

Potential

Owner

Implementation

Owner

Accepted Value Comments

Circulate Traffic

CT-2Replace heavy duty fire lane paving with light duty paving

section at hard surface play if acceptable to AHJ.

-$22,000 Accept -$22,000

Condition Space

CS-8Specify a magnetic air-cooled chiller for energy-use and

sound-level reduction.

$75,000 Not accepted Not accepted because proposal increases cost and would

result in higher maintenance costs.

CS-11Install large, low-velocity fans in the Gym to increase

comfort and reduce energy use.

$8,000 Not accepted Not accepted because proposal increases cost and is not

feasible because of space restrictions.

Convey Waste

CW-19

Reduce number of building sewer connections. -$31,000 Partial acceptance -$5,000 Not fully accepted because proposal includes deleting

sewer connections that need to remain in place to avoid

deep sewer lines below the building.

Enclose Space

ES-53Use metal wall panels in lieu of Trespa panels to enhance

long-term durability and reduce maintenance.

-$115,000 Accept -$115,000

ES-54

Lower roof heights over Gym and Playshed. -$20,000 Partially accept -$15,000 Roof height lowered at Playshed. Roof height not lowered

at Gym because it would eliminate windows required by

the design program.

ES-55Lower masonry veneer to window sill height. $83,000 Not accepted Not accepted because proposal increases cost and

adversely effects building appearance.

ES-58

Lower roof height over mechanical platform at gridline 16

to match Gym roof.

-$15,000 Accept -$30,000 Roof lowered at mechanical platform as proposed but

roof will also be lowered at Library resulting in additional

cost savings.

ES-59Use honed concrete masonry in lieu of clay masonry. -$41,000 Not accepted Not accepted because proposed material does not match

material used at rest of building.

ES-60Delete skylights to eliminate roof leak potential. -$62,000 Not accepted Not accepted because skylights desired for natural lighting

at interior of building.

ES-61Add sun control devices on south elevation. $33,000 Not accepted Not accepted because proposal increases cost and sun

control devices would provide limited benefit.

Finish Interior

FI-70Change composite wood and steel trusses to steel truss. -$211,000 Not accepted Not accepted because proposed steel trusses would

detract from building appearance.

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Function -


First-Cost

Potential

Owner

Implementation

Owner


FI-72

Use a slab-on-metal deck floor at the Stage Platform area

in lieu of a raised slab-on-grade.

-$3,000 Not accepted Not accepted because actual cost of proposal would not

reduce costs and proposal will require adding fire sprinkler

system below stage.

Grade Site

GS-77 Reduce imported structural soils. -$308,000 Accepted -$308,000

GS-78Add berm at east side of site along Noble Court SE to

place excess soils.

-$12,000 Not accepted Not accepted because proposed soil berm will interfere

with fencing and code required landscaping.

Maintain Facility

MF-85Use a natural gas standby generator system to minimize

maintenance.

$7,000 Not accepted Not accepted because proposal increases costs and result

in higher maintenance cost.

MF-88

Use two pumps sized at 100% rate of flow in lieu of 75%

rate of flow to improve maintainability of the hydronic

system.

$1,000 Partial acceptance $500 Pumps not changed at cooling system as proposed

because of a desire for pump redundancy. Pumps size

increased at heating system for improved redundancy.

MF-91

Utilize fan coils with built-in ECM motors to eliminate fifty-

six standalone VFDs.

-$65,000 Not accepted Not accepted because proposal will increase maintenance

costs and requires parts to be purchased from a sole

source that is located overseas.

Mitigate Cracking

MC-98Evaluate using fiber mesh slab-on-grade reinforcing in lieu

of welded wire fabric.

-$3,000 Not accepted Not accepted because concrete slabs utilizing fiber mesh

reinforcement have the potential for excessive cracking.

Mitigate Noise/Vibrations

MN-103

Elevate the floor framing in mechanical Room 1010,

eliminate the double floor design, and provide acoustical

treatment for the Stage Platform below.

-$39,000 Accepted -$39,000

Organize Interior

OI-115

Redesign southwest corner of First Floor Level to combine

workroom and lounge, moving the SLC deeper into the

building, and move the ECE closer to the building entrance

and buses.

Partially accepted Doors to SLC and ECE classrooms relocated. Other

proposed revisions to First Floor Level not accepted

because they adversely effect building function.

OI-117Create a protected outside queuing area for parent

loading.

$34,000 Accepted $34,000

Organize Site

OS-123Shift community path east through woods along Noble

Court SE and enlarge hard surface play area.

$1,000 Accepted $8,000

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Function -


First-Cost

Potential

Owner

Implementation

Owner


OS-124Add a section of covered walkway queuing area for

student bus loading.

$47,000 Accepted $47,000

Manage Stormwater

MS-130

Use detention/bio infiltration chambers for detention and

water quality treatment and eliminate comparable

quantity of Filterra units.

$18,000 Under consideration Initial investigation reveals proposal may not be advisable

because of soil compaction risks. Further investigations

being conducted.

Total VE Team Recommended Cost Avoidance -$947,000 -$512,000 Total Owner Accepted Cost Avoidance

Total VE Team Recommended Cost Addition $311,000 $89,500 Total Owner Accepted Cost Addition

Total VE Team Recommended Value -$636,000 -$422,500 Total Owner Accepted Value

NOTES

Pricing Key

Score Meaning

CN Cost Neutral

Page 15 of 188


Lea Hill Elementary School


Auburn, WA

June 2020

Prepared for: Auburn School District

Prepared by: Säzän Environmental Services

Contact: Steven Paget, CVS, LEED BD+C

Principal

206.576.7233

600 Stewart Street, Suite 1400

Seattle, Washington 98101

Tel 206.267.1700

Fax 206.267.1701

sazan.com/ses

August 18, 2020

Mr. Jeff Grose

Executive Director of Capital Projects


915 4th St NE

Auburn, WA 98002

Re: Auburn School District


Dear Jeff:

Transmitted herewith is an electronic copy of the final Value Engineering Study

Report for the Auburn School District project. Please distribute to the project team

for their use and records. The District’s VE alternatives implementation decisions

have been incorporated into the VE study final report.

Thank you for your assistance in supporting and coordinating the VE effort. Should

you have any questions please telephone me at 206.576.7233.

Sincerely,

Säzän Environmental Services

Steven Paget, CVS, LEED BD+C

Principal




June 2020

Content

1.0 Introduction

Introduction .................................................................................................................................................... 1

Study Timing ................................................................................................................................................... 1

Value Methodology ........................................................................................................................................ 1

Workshop Scope and Objectives .................................................................................................................... 2

Evaluation Factors ........................................................................................................................................... 2

Study Team ..................................................................................................................................................... 2

2.0 Study Results

Key Findings .................................................................................................................................................... 3

Key Recommendations ................................................................................................................................... 4

3.0 Background

Project Description ......................................................................................................................................... 4

Project Goals ................................................................................................................................................... 5

Constraints and Issues .................................................................................................................................... 6

Key Functions .................................................................................................................................................. 6


Cost Analysis ................................................................................................................................................... 7

Risk Review ..................................................................................................................................................... 8

Constructability Comments ............................................................................................................................ 9


Key Recommended Alternatives ..................................................................................................................... 9

Appendices

A. Owner Implementation .......................................................................................................................... 11

B. Value Improvement Alternatives ........................................................................................................... 17

C. Function Analysis.................................................................................................................................. 149

D. Project Evaluation ................................................................................................................................ 153

E. Background Documents ....................................................................................................................... 169

F. Photographs ......................................................................................................................................... 179

G. Workshop Information ......................................................................................................................... 183




June 2020

1.0 Introduction

Introduction

A Value Engineering (VE) workshop was conducted to review the early design development (DD) documents

for the Lea Hill Elementary School (LHES) project June 22 to 26, 2020. The client is Auburn School District

(ASD), BLRB Architecture (BLRB) is the prime architect/engineer (A/E) consultant, and Absher Construction is

the GC/CM contractor. Säzän Environmental Services (SES) is the lead consultant and facilitator of the VE

study. Representatives from ASD, BLRB, Absher and the SES VE team (VE TEAM) participated in the kick-off

meeting for the workshop on June 22, 2020. The study was conducted in accordance with the SAVE

International value methodology six-step job plan and the Washington State WACs 392-343-080 and 392-344-

065. A formal presentation of the workshop findings and recommendations was given to the ASD and BLRB

project team on July 1, 2020.

Study Timing

The VE study was held following release of the June 18, 2020 25% design development documents which

show a total net building area of 73,000 SF. The documents ranged in completion from approximately 100%

schematic to 25% design development level documents. The Schematic Design Estimate prepared by Absher,

dated June 19, 2020, was considered the baseline for the VE study. The Absher budgeted construction

duration is 15 months, however, planned construction duration is 13 months. The project is planning to bid in

April/March 2021, with construction scheduled to commence July 2021 and be completed by August 2022.

Value Methodology

The VE process is an independent third-party review typically completed during early design development in

the project design cycle to identify and document alternative solutions to project requirements which can

improve performance relative to overall life cycle investment. The workshop follows the value methodology

six-step job plan beginning with the information phase in a kick-off meeting with the client, design team,

program manager and key stakeholders, progresses through function analysis, design and cost assessment,

creative speculation, alternatives evaluation and development, and concludes with a presentation of study

results to the project team and other key stakeholders.

The focus of the information phase is to give the VE TEAM an understanding of the program priorities,

operations, budget, issues to be considered and goals for the study. The function analysis phase develops an

understanding of the underlying functions the project must deliver to achieve the program objectives.

Creative speculation identifies solutions to potential deficiencies and opportunities to enhance project value.

Evaluation selects ideas with sufficient merit to warrant further analysis. In the development phase, ideas

selected for development into alternatives are analyzed and documented in workbooks for inclusion in the

study report. Based on the analysis, the VE TEAM makes a recommendation on the disposition of each

alternative. At the conclusion of the workshop, the VE TEAM makes a presentation of findings and

recommendations to the project team and other key stakeholders.

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June 2020

Workshop Scope and Objectives

The purpose of the VE review is to achieve optimum project performance relative to the investment. The

overarching VE assessment objectives include confirming that the program functions are being met,

improving project quality, performance and sustainability, and reducing project initial and life-cycle costs.

Outcomes typically are more cost-effective designs, early identification of deficiencies and omissions, and

resolution of mismatches between performance, cost and available funding.

The primary workshop scope for the Lea Hill Elementary School project was identified as an evaluation of the

design development set, associated documents and supporting cost estimates. The primary study focus was

to enhance the value of the building while following the Auburn School District’s Educational Specifications.

The Absher Schematic Design Estimate reflects a total construction cost of just over $45 million. Auburn

School District indicated that there is no dollar amount target for cost reductions during the VE Study. The VE

Team was additionally requested to provide an independent review of the cost estimate.

Specific objectives identified for the workshop include:

• Alternatives to the use of Filterra units and underground detention for stormwater management at

bus parking

• Evaluate retaining the existing north path up to where it crosses out of the wetlands buffer

• Identify alternatives to the use of rammed aggregate footing piers at locations of unsuitable soils

• Suggest further investigation of soil quality, specific to the locations and depths of undocumented fill

• Evaluate the use of moment frames or special concentric brace frames (SCBFs) in lieu of buckling-

restrained brace frames (BRBFs)

• Evaluate the use of rolled steel roof members in lieu of web joists

• Evaluate the use of fiber mesh versus welded wire reinforcing for the slab-on-grade

• Evaluate alternative to add daylighting at the corridors

Study Team

The VE Team members were selected for technical expertise in their discipline, the ability to hold a broad

perspective spanning the full project scope, knowledge of the project type and their creative ability to identify

alternative solutions achieving the functional, performance and cost objectives of the project. The team

members include:

Team lead and facilitator: Steven Paget, CVS, LEED AP BD+C, Säzän Environmental Services

Study assistant: Sam Wright, VMA, cSBA, Säzän Environmental Services

Cost/Construction analysis: Brad Sayre, VMA, Brad Sayre Consulting

Architectural: Bob Wolpert, AIA, Bob Wolpert Consulting

Civil: Matt Fewins, PE, Huitt-Zollars

Structural: Ben Fisher, PE, WSP

Mechanical: Dan Tedrow, PE, Säzän Environmental Services

Electrical: Charles Milstead, Säzän Group

Contact information for each team member is listed in the Workshop Attendee List in Appendix F.

Page 2 of 190




June 2020

2.0 Study Results

Key Findings

The VE Team evaluated the design relative to: project goals achieved; functions served; technical

considerations, constraints and issues; performance; risk factors; budget and estimated cost; and project

delivery. The results of the VE Team’s evaluation of the design are summarized below. The VE Team identified

the following key findings we wish to highlight:

• Overall, the VE team found the design to be closely aligned with the District Standards and

Educational Specifications program requirements; the team found little to challenge and was pleased

with the site and building configuration.

• Site and building orientations which create an openness and connection between the parent loop and

playground is very well laid out.

• Undocumented fill soils on site introduce some project uncertainty, particularly at the existing

building location because conditions cannot be tested until after building demolition.

• Schematic grading and stormwater plans are not fully developed and can be optimized to balance the

site and improve stormwater efficiency.

• Project documents show a synthetic playfield area of over 55,000 sf is possible; estimate prices

44,000 sf; and the Educational Specifications call for 60,000 sf., highlighting the need to align the

estimate with the program expectation for this site.

• Project objective to design a facility that is both majestic and elegant is well met with the building

massing, brick veneer facade and roof profile.

• Volume of the building is high relative to the footprint.

• While circulation space is efficiently laid out, there are inefficiencies in mechanical areas that are

primarily the result of maintaining the rectilinear building geometry.

• While a full-floor concrete slab at the mezzanine level appears to be the most cost-effective approach

to enclose the mechanical space, it creates constructability challenges for placing the slab at the

perimeter.

• Buckling-restrained brace frames are an appropriate lateral bracing structural system for the building

configuration.

• Kitchen exhaust fan above the roof level is requiring a cut-out maintenance access platform in the

roof plane, impacting the architecture and introducing a potential weather intrusion area.

• Baseline design capacity and associated budget for the stormwater system do not appear adequate to

meet requirements.

• Schedule may not be adequate time to construct the project, or could require additional measures to

achieve.

• Impacts on bid pricing, materials supply chain, and construction schedule of the Covid-19 pandemic,

will have some impacts on the project and warrant intentionally managing with Absher Construction.

• RLB and Absher estimates have wide variations in pricing in critical, high-dollar-value categories.

Additional detail on the findings are provided in Section 4.0 Project Evaluation and Appendix D Cost Analysis

Page 3 of 190




June 2020

Key Recommendations

The VE Team recommends several key actions and alternatives that emerged in response to the workshop

objectives, project goals, issues and shortcomings which were identified and opportunities to improve the

project success.

• Undertake additional soil exploration as soon as possible to determine locations and depths of

undocumented fill soils.

• Maintain flexibility in the foundation substructure design and budget between use of rammed

aggregate piers or overexcavation and placement of imported structural fill, until soil conditions under

the existing building are determined.

• Consider reducing the floor-to-floor height of the first-floor level to +13'-6".

• Modify floor plans to locate elevator close to main building entry lobby.

• Modify floor plans at east end of classroom wing to co-locate Special Education and Student Support

spaces.

• Provide double-wall acoustic separation with a rating of STC-60 at noisy/sensitive functions such as

Music Room, OT/PT and SLP Classroom.

• Use welded wire fabric in lieu of, or in concert with, fiber mesh reinforcement.

• Locate the kitchen exhaust fan in the mechanical mezzanine to improve maintenance access and

safety.

• Consider adding differential pressure sensors across the filter banks with an alarm to let maintenance

know when filters need to be changed.

Several of the key recommendations outlined above are discussed in Section 5.0 Value Improvement

Alternatives. Section 5.0 presents several key alternatives the VE TEAM recommends for acceptance or

serious consideration.

3.0 Background

Project Description

The purpose of the Lea Hill Elementary School project is to replace the existing school with a new facility

designed to meet ASD Educational Specifications and serve a school student population of approximately 650

enrolled in kindergarten through 5th grade, with room on site for future addition of portables to

accommodate 100 additional students. The site for the new 73,000 SF single-story elementary school is in the

City of Auburn at 30908 124th Ave SE, Auburn WA 98092. The 19.62-acre site contains several wetlands

making the usable area 13.2 acres.

The program includes a single L-shaped two-story building encompassing a hard surface play area and a

covered play area. The first floor contains kindergarten and first grade classrooms, as well as a central

administrative area, kitchen, gymnasium and stage, music room, and mechanical/electrical spaces. The

second floor contains a library, second grade through fifth grade classrooms, and mechanical/electrical

spaces. The building also includes a mechanical mezzanine above the second floor. There is no cafeteria as

students eat in their classrooms after picking up meals in the food service adjacent to the kitchen. Access to

Page 4 of 190




June 2020

the school is through the central administration block facing 124th Ave SE; at the northwest corner of the

school at the bus parking; at the southeast corner of the school at the parent parking; and at the west

through the courtyard at the hard surface play area.

A service yard is planned at the northeast corner of the building area at the eastern extent of the bus loop.

Parent parking and a pick-up/drop-off loop will be located on the south end of the site, separated from the

bus loop by the building. The playfield is due north of the parent parking, bounded to the east by a wetland

area and to the west by the hard surface play.

Site work includes grading and import of structural fill to balance exported unsuitable soil. Stormwater

management will consist of detention pipes, a detention pond, and Filterra units, with treated water

dispersed to the wetland. Utilities are connected at 124th Ave SE and routed to applicable building service

areas. The majority of the developed site is paved for access drives, student drop-off/pick-up, parking, and

hard surface play surfaces. Non-hard surface play includes soft play areas and a synthetic play field.

Landscaping is provided around the building and as buffers on the site perimeter.

Structurally, rammed aggregate piers are provided to combat poor soil conditions. The project will use a

standard stem wall footing at the perimeter and slab-on-grade construction with fibrous reinforcement. The

building will be steel-framed with buckling-restrained brace frames (BRBFs) with enlarged footings for lateral

resistance. Elevated floors will be slab on metal deck, and roof framing will be open-web bar joists. The

building enclosure includes clay masonry brick, windows and storefront glazing, and metal roofing. The

mechanical HVAC consists of a four-pipe hydronic system with air-cooled chillers, and a DOAS system zoned

per wing with ERVs connected to fan coil units for each classroom. The gymnasium has a dedicated air

handling unit, and the administrative area has a separate parallel DOAS system. New electrical service will

consist of a 480Y/277-volt system with a 100 KW backup diesel generator. Lighting will be LED throughout.

Classrooms will have flat panel video displays, ceiling or wall-mount speakers for audio, an intercom/clock

system, and fiber and copper data connections, with wireless access points provided throughout the building.

The project jurisdiction is the City of Auburn. New construction will be designed in accordance with the 2015

International Building Code and the Washington State Energy Code (WSEC).

Project Goals

Goals for the project outlined by the project team at the design presentation include:

• 100-year life

• Respect the neighborhood

• Durable, easy-to-maintain materials

• Maximize daylighting

• Metal roof wherever possible

• Timeless appearance

• Easily identifiable entry

• A majestic appearance with elegant architecture

Page 5 of 190




June 2020

Constraints and Issues

At the introductory meeting for the study, the project team identified several constraints and issues that have

defined and impacted the project. These include:

• The project will be constructed while students are still on site

• The site contains wetlands, with attendant buffers

• The City of Auburn does not allow wet ponds (settling ponds) for water quality treatment

Key Functions

Following the study informational meeting and a review of the project documentation, the VE TEAM

identified programmatic and facility functions the project must ultimately deliver to meet the program and

project requirements and goals. The team analyzed the functional requirements and relationships between

functions to better understand the project requirements. Key functions associated with the project

performance and cost identified by the VE TEAM include:

• Condition Space

• Daylight Space

• Enclose Space

• Facilitate Maintenance

• Finish Interior

• Grade Site

• Manage Stormwater

• Organize Interior

• Organize Site

• Resist/Support Load

• Route Utilities

The functions listed above were used by the VE Team to guide and organize the generation of creative ideas. A

full list of identified functions is included in Appendix C Function Analysis. The VE Team evaluated how well

the project design is achieving the functional performance. The assessment informed development of several

of the value improvement alternatives derived from the creative ideas generated by the VE Team.

Additional background information on the project is included in Appendix E Background Documents.

Page 6 of 190




June 2020


The VE Team reviewed the schematic design documents from the perspective of design professionals familiar

with the design and construction of similar project types. The team utilized several analytical means to

evaluate the project design and cost estimate. These included: peer review and site observation of project

elements; function analysis of project requirements; design review; benchmarking of similar educational

facilities; and construction estimate and project delivery evaluation.

Cost Analysis

Cost is a core factor in the analysis for all value studies. The value team completed an analysis of the

estimated cost of the project and budget in comparison to recently reviewed projects of similar type and

scope. This comparative data is useful for relative benchmarking of costs and helps focus the team’s efforts on

opportunities to improve value. When comparing project costs, it is important to recognize that each project

is developed according to the unique programming and design requirements of each client. Some owners

place a higher priority on minimizing the initial cost of construction while others are more interested in

minimizing their total cost of ownership, i.e., paying higher first costs to lower the overall life cycle costs of

operations and maintenance. The latter paradigm is typically reflected in the selection of higher quality and

durability of materials and building systems with longer expected lifecycle performance. Additionally, each

project site and context are highly variable, impacting the cost of the building. Therefore, in evaluating cost

comparisons, it is important to recognize that cost estimates inherently reflect unique project constraints and

client requirements.

Comparison of Building Cost Per Sq. Ft.

The LHES estimated cost stands out as being 12.49% above the average for a selection of Puget Sound area

elementary schools, adjusted for escalation and location in the region.

$444

$500

$386

$446$469 $458

$380

$436 $424

$481

$404

$494$519

$436

$0

$100

$200

$300

$400

$500

$600Recent K-12 Estimated Building Cost per SF

Avg

$/SF

Page 7 of 190




June 2020

When Lea Hill Elementary School is compared to the previously developed Auburn School District elementary

schools, including the contemporary Chinook Elementary School, the cost per sq. ft. is 11.03% above the ASD

average.

A comparative analysis of the Uniformat building system cost categories was prepared evaluating the project

cost estimate relative to the comparison average. Additional detail is provided in Appendix D.1. Cost Analysis.

Risk Review:

The VE Team, including representation from the GC/CM contractor, Absher, completed a risk review to

identify any potential risks that warrant consideration and mitigation by the project team. Of the risks

identified, all were considered relatively minor except the potential impact of the COVID-19 pandemic on

construction execution. The estimate does not currently account for labor or material cost impacts. Absher is

managing several projects at the moment and determining how best to proceed with regards to this concern.

Because Lea Hill ES is not scheduled to commence construction until June or July of 2021, Absher is optimistic

that the pandemic will not affect this project as much as if construction was currently underway.

Potential challenges, and their respective solutions, are as follows:

• Delays or non-availability of assembled/manufactured goods shipped from overseas.

Vendors/suppliers have been notifying that there have been and may continue to be delays.


− Execute early bids and prioritize processing submittals/order with longer lead

times/procurement time frames.

− Consider US-made products for reduced lead times.

− Consider writing performance specs with more leeway for wider range of product selection.

$450$500

$436$481

$404

$494

$436

$0

$100

$200

$300

$400

$500

$600Recent ASD Estimated Building Cost per SF

Avg

$/SF

Page 8 of 190




June 2020

• Labor productivity has been impacted with distancing requirements, masking, and sanitary

precautions, however contractors/subcontractors are adjusting to mitigate and minimize impacts.


− Perform different sequencing assessments to understand impact on schedule.

− Conduct what-if scenario planning to understand how to accommodate challenges that may

emerge during construction.

− Apply short-interval sequencing of activities/density of activities occurring simultaneously.

− Utilize swing-shifts to reduce labor density.

Constructability Comments:

• LHES is a simple, relatively easy to construct project with access from SR 18 providing ample access

for deliveries and equipment.

• As noted in the risk review, the short duration of the schedule and the potential impact of the Covid

19 pandemic on materials delivery, labor and productivity, may impact the schedule and cost.

The detailed cost analysis, estimate review, project delivery and risk analysis comments can be found in

Appendix D Project Evaluation.


Following the VE TEAM’s review of background information, developing an understanding of the required

functions and evaluation of the project design and cost, the team generated a list of 78 ideas addressing

project issues and opportunities to improve project value. The team used the list of functions identified

during function analysis to guide and organize the generation of ideas. This initial list of ideas was scored by

the team using the project goals and study objectives as guidelines. Thirty ideas were identified as having

sufficient merit to warrant further assessment and selected for analysis and documentation as project

alternatives. Eleven self-explanatory ideas were priced but do not include full write-ups. The remaining ideas

were either incorporated into the documented alternatives, presented as design considerations to be

considered later by the project team, or deemed as not warranting further attention.

Key Recommended Alternatives

The VE Team recommends the following alternatives which respond to the workshop objectives, project goals,

issues and opportunities to improve the project success are accepted or given serious consideration.

Daylight Space

DS-8 Enlarge windows at the gymnasium to enhance daylighting. (Cost avoidance of $5,000). Recommend

implementing this alternative to improve daylighting in the gymnasium.

DS-9 Add skylight at main stair. (Cost addition of $38,000). This alternative was explored at the request of the

design team. Recommend implementing to improve daylighting in the main stair and administration area.

Page 9 of 190




June 2020

Enclose Space

ES-12 Reduce the overall height/volume of the building. (Cost avoidance of $127,000). Recommend

accepting this alternative or a variation to reduce extent of exterior envelope and unoccupied conditioned

building area.

ES-13 Add entry vestibules at the north bus entry and south parent queuing and parking entry. (Cost addition

of $25,000). Recommend implementing this alternative to improve building energy performance and air

quality.

ES-16 Add exterior sun control devices at the south elevation. (Cost addition of $10,000). Recommend

implementing this alternative to improve building energy performance, thermal comfort, and reduce glare.

Facilitate Maintenance

FM-23 Add a 3rd stop to the elevator at the mechanical mezzanine. (Cost addition of $46,000). Recommend

implementing this alternative to improve mezzanine access and ease HVAC equipment maintenance.

FM-26 Locate kitchen exhaust fan in a 2-hr rated room on the mechanical mezzanine in lieu of on the

exterior rooftop.

Organize Interior

OI-52 Relocate elevator to be closer to main entry lobby. (Assumed to be relatively cost neutral).

Recommend implementing to improve building layout.

OI-60 Reorganize levels 1 and 2 floor plans at east end of classroom wing. (Assumed to be relatively cost

neutral). Recommend implementing to improve building layout.

Resist/Support Load

RL-72 Use WWM in lieu of fiber mesh for SOG reinforcing. (Cost addition of $2,000). Recommend

implementing to improve the appearance and durability of all exposed slabs.

All documented alternatives are listed on the Value Improvement Matrix, including the estimated cost and the

VE TEAM’s recommended action for each alternative. The complete list of ideas generated by the VE TEAM is

included on the Creative Idea List. It is recommended that the project team review the full list of ideas

generated to determine if other ideas warranty further investigation. Additionally, the VE TEAM priced

multiple alternatives that include the back-up estimates but do not include full write-ups. The lists, estimates,

and detailed workbooks documenting each alternative are included in Appendix B Value Improvement

Alternatives. The project team’s formal response to the VE TEAM findings and recommendations is included in

Appendix A Owner Implementation.

Page 10 of 190

Appendix A

Owner Implementation

Page 11 of 190


Page 12 of 190





Function -


First-Cost

Potential

Owner

Implementation

Owner

Accepted

Amount Comments

Condition Space

CS-3 Optimize ductwork layout to minimize energy loss. -$50,000 Reject $0

Not accepted because actual cost savings is less

than proposed and modification adversely affects

building design.

Daylight Space

DS-7 Provide skylights at corridors on second floor. $62,000 Modify $40,000Modified proposal accepted that adds a reduced

are of skylights.

DS-8 Enlarge windows at the gymnasium to enhance daylighting. -$5,000 Accept $5,000 Proposal accepted and results in cost increase.

DS-9 Add skylight at main stair. $38,000 Reject $0Not accepted because proposal adds costs and is

not needed.

Enclose Space

ES-12 Reduce the overall height/volume of the building. -$127,000 Reject $0

Not accepted because actual cost savings less

than proposed and proposal adversely affects

building design.

ES-13Add entry vestibules at the north bus entry and south parent

queuing and parking entry.$25,000 Reject $0

Not accepted because proposal increases costs

and adversely affects building design.

ES-15

Use polyisocyanurate insulation in lieu of extruded polystyrene at

building exterior to reduce materials toxicity and environmental

impact.

$75,000 Reject $0Not accepted because proposal adds costs and

adversely affects building constructability.

ES-16 Add exterior sun control devices at the south elevation. $10,000 Reject $0Not accepted because proposal adds costs and

adversely affects building design.

Finish Interior

FI-32 Extend entryway brick into the vestibule/lobby as an accent wall. $14,000 Reject $0Not accepted because proposal adds costs and


Facilitate Maintenance

FM-23 Add a 3rd stop to the elevator at the mechanical mezzanine. $46,000 Reject $0Not accepted because proposal adds cost and is

not needed.

FM-26Locate kitchen exhaust fan in a 2-hr rated room on the mechanical

mezzanine in lieu of exterior rooftop.$4,000 Decision Pending $0

More research needed to determine feasibility

and actual cost impact.

Grade Site

GS-42 Over excavate unsuitable soils at footing locations and replace with

imported structural fill in lieu of rammed aggregate below footings.

$20,000 Decision Pending $0More research needed to determine feasibility

and actual cost impact.

Page 13 of 190





Function -


First-Cost

Potential

Owner

Implementation

Owner

Accepted

Amount Comments

Manage Stormwater

MS-46Use sand biofiltration with underdrains for treatment in lieu of

Filterra units.$933,000 Modify -$250,000

Modified proposal accepted that will reduce

costs.

Organize Interior

OI-52 Relocate elevator to be closer to main entry lobby. $0 Reject $0Not accepted because proposal adversely affects

building design.

OI-56Reduce concrete floor slab on mezzanine level to area required for

mechanical equipment and maintenance access. $102,000 Reject $0

Not accepted because proposal adds costs and


OI-60 Reorganize levels 1 and 2 floor plans at east end of classroom wing. $0 Accept $0

Organize Site

OS-61Reorganize layout of the community trail to minimize new trail

construction.-$15,000 Accept -$15,000

OS-62Attach the covered play to the building for closer adjacency to

parent pick-up queuing. -$44,000 Reject $0

Not accepted because proposal adversely affect

building design.

OS-63 Reduce size of synthetic playfield from 44,000 SF to 40,000 SF. -$66,000 Modify -$53,500Modified proposal accepted that will reduce area

to 42,000 SF.

OS-65 Add protective queuing canopy at bus loading area. $22,000 Accept $22,000

OS-66 Add a protective queuing canopy near front of parent pick-up. $28,000 Modify $16,000Modified proposal accepted that will provide a

reduced size canopy.

Resist/Support Load

RL-69 Use steel moment frames to resist lateral loads. $144,000 Reject $0Not accepted because proposal adds costs and


RL-71 Use rolled steel shapes in lieu of bar joists at roof. $10,000 Decision Pending $0More research needed to determine actual cost

impact.

RL-72 Use WWM in lieu of fiber mesh for SOG reinforcing. $2,000 Reject $0

Not accepted because proposal adds costs and

actual cost increase is significantly higher than

proposed.

RL-74 Introduce seismic joint near Grid J to reduce torsion effects. $28,000 Reject $0Not accepted because proposal adds costs and


Route Utilities

RU-76

Route primary electrical conduits and the low voltage services from

the same power pole across 124th Ave SE to eliminate one roadway

crossing and length of run.

-$27,000 Reject $0 Not accepted because proposal is not feasible.

Page 14 of 190





Function -


First-Cost

Potential

Owner

Implementation

Owner

Accepted

Amount Comments

Total VE Team Recommended Cost Avoidance -$334,000 -$318,500 Total Owner Accepted Cost Avoidance

Total VE Team Recommended Cost Addition $1,563,000 $83,000 Total Owner Accepted Cost Addition

Total VE Team Recommended Value $1,229,000 -$235,500 Total Owner Accepted Value

NOTES

Pricing Key

Score Meaning

CN Cost Neutral

NP Not Priced

PS Project Suggestion

Page 15 of 190

January 25, 2021

Page 6

FINANCE

1. 2020-21 - Revised Budget Hearing

Cindi Blansfield, Associate Superintendent of Business and Operations will

introduce Troy Dammel, Executive Director for Business Services and

Jennifer Rein, Accounting Coordinator. They will present the revised 2020-

21 budget for the Debt Service and the General Fund The public will have

the opportunity to be heard for or against any section of these budget

extensions.

2. RESOLUTION NO. 1326 - A Resolution to Revise and Extend the Debt Service

and General Fund Budgets for the 2020-21 Fiscal Year

Resolution No. 1326 adopting the extension of the Debt Service and General

Fund budgets for the 2020-21 fiscal year.

Recommendation: That Resolution No. 1326 be adopted.

3. Financial Statements

Financial statements for the month of December are presented to the board

for their information.


RESOLUTION NO. 1326

A RESOLUTION TO REVISE AND EXTEND THE DEBT SERVICE FUND BUDGET and

THE GENERAL FUND BUDGET FOR THE 2020-21 FISCAL YEAR

WHEREAS, the adjustments to the Debt Service Fund and General Fund Budgets have

been prepared in accordance with RCW 28A.505.170(2), and

WHEREAS, the notice of the preparation of these budgets and the public hearing has been

duly published according to aforesaid laws, and

WHEREAS, the anticipated Debt Service Fund expenditures have increased $1,969,772

from $32,955,938 to $34,925,710, and the General Fund expenditures have increased

$8,020,000 from $295,494,396 to $303,514,396 and

WHEREAS, the Board of Directors have received and reviewed the revisions to the Debt

Service Fund Budget and the General Fund Budget, and

WHEREAS, the public had an opportunity to be heard for or against any section of the

Debt Service Fund and General Fund Budgets at the regular meeting of the Board of Directors

held on January 25th, at the James P. Fugate Administration Center, 915 Fourth Street Northeast,

Auburn, Washington,

NOW, THEREFORE, BE IT RESOLVED for Fiscal Year 2020-21, to revise the

Debt Service Fund budget from $32,955,938 to $34,925,710 and the General Fund Budget from

$295,494,396 to $303,514,396.

ADOPTED this 25th day of January, 2021.

BOARD OF DIRECTORS


__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

ATTEST:

_____________________________

Secretary to the Board

MONTHLY FINANCIAL REPORT

DECEMBER 2020

Submitted by:

Troy Dammel, Executive Director of Business Services

Jennifer Rein, Accounting Coordinator

I. Budget Status Report(with Revenue & Expenditure Comparison)

A. General FundB. Capital Projects FundC. Debt Service FundD. ASB FundE. Transportation Vehicle Fund

II. General Fund Budget Status Summary

III. Combined Balance Sheet

A. Governmental FundsB. Trust Funds and Account Groups

IV. ASB Fund Activity

A. High SchoolsB. Middle Schools

V. Trust Fund Activity

A. NBN Employee Benefit Trust Fund StatementB. Private Purpose Trust Fund Statement

VI. Local Grants

AUBURN SCHOOL DISTRICT NO. 408MONTHLY FINANCIAL REPORTS

TABLE OF CONTENTS

Annual Actual Total Budget For Month For Year Encumbrance Balance Percent

TOTAL BEGINNING FUND BALANCE 32,500,000$ 40,658,688$

REVENUES AND OTHER FINANCING SOURCES 1000 Local Taxes 35,957,009 39,769 16,207,001 19,750,008 45.07%2000 Local Non-Tax 5,809,453 160,930 626,924 5,182,529 10.79%3000 State, General Purpose 172,942,686 15,226,347 53,584,984 119,357,702 30.98%4000 State, Special Purpose 51,027,418 4,266,276 15,166,188 35,861,230 29.72%5000 Federal, General Purpose 8,383 79,118 79,118 (70,735) 943.79%6000 Federal, Special Purpose 21,091,293 1,094,674 3,226,093 17,865,200 15.30%7000 Revenues from Other District 525,000 - 19,858 505,142 3.78%8000 Revenues from Other Agencies 894,122 60,192 91,513 802,609 10.23%9000 Other Financing Sources - 16,358 76,320 (76,320) 0.00%

Total Revenues & Other Finance Sources 288,255,364 20,943,664 89,078,000 - 199,177,364 30.90%

EXPENDITURES 00 Regular Instruction 159,888,052 11,540,802 46,599,906 85,892,241 27,395,905 82.87%10 Federal Stimulus - - - - - 0.00%20 Special Ed Instruction 37,765,538 3,136,899 11,522,135 21,034,063 5,209,340 86.21%30 Vocational Instruction 9,852,429 656,582 2,685,072 5,009,784 2,157,573 78.10%

50&60 Compensatory Education 26,703,189 1,711,842 6,842,325 12,963,403 6,897,461 74.17%70 Other Instructional Pgms 5,371,903 516,478 2,010,232 1,577,559 1,784,112 66.79%80 Community Services 3,098,349 177,508 758,757 1,402,667 936,925 69.76%90 Support Services 52,814,934 4,061,668 15,387,458 22,446,730 14,980,746 71.64%

Total Expenditures 295,494,394 21,801,778 85,805,884 150,326,446 59,362,064 79.91%

Excess Revenues/Other Financing Sources Over (under) Expend & Oth Financing Uses (7,239,030) (858,115) 3,272,116

Total Ending Fund Balance 25,260,970 43,930,804

Ending Fund Balance Accounts GL 821 Restricted for Carryovers 3,000,000 2,233,173 GL 828 Restricted for Food Services - 3,809,738

GL 840 Nonspendable Fund Bal - Inv 850,000 358,635 GL 875 Unrsrvd Dsgntd-Conting 300,000 300,000 GL 888 Assigned to Other Purposes 7,400,000 4,796,663

GL 890 UnRsrvd Undsgntd Fnd Bal 14,710,970 32,432,596

Total Ending Fund Balance 26,260,970$ 43,930,804$

Fund Balance % of Expenditures 9% 51%

*A six year historical average has been used to calculate the monthly Budget for both tables above.

AUBURN SCHOOL DISTRICT NO. 408GENERAL FUND BUDGET STATUS

FOR THE MONTH OF DECEMBER, 2020

$0$5,000,000

$10,000,000$15,000,000

$20,000,000$25,000,000$30,000,000$35,000,000

$40,000,000$45,000,000

Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug

Monthly Revenue Comparison

Prior Year Actual Revenue Actual Revenue

Budgeted Revenue

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000


Monthly Expenditure Comparison

Prior Year Actual Expenses Actual Expenditures

Budgeted Expenditures



REVENUES AND OTHER FINANCING SOURCES1000 Local Taxes 4,754,889 44,675 1,845,301 2,909,588 38.81%2000 Local Non-Tax 6,278,444 163,370 805,449 5,472,995 12.83%3000 State, General Purpose - - - - 0.00%4000 State, Special Purpose 40,000,000 8,361,330 8,361,330 31,638,670 20.90%5000 Federal, General Purpose - - - - 0.00%6000 Federal, Special Purpose - - - - 0.00%7000 Revenues from Other District - - - - 0.00%8000 Revenues from Other Agencies - - - - 0.00%9000 Other Financing Sources 100,000,000 124,986,936 124,986,936 (24,986,936) 124.99%

- Total Revenues & Other Financing Sources 151,033,333 133,556,311 135,999,015 - 15,034,318 90.05%

- EXPENDITURES

10 Sites 18,125,000 4,253 8,800 115,562 18,000,637 0.69%20 Buildings 129,646,500 8,104,645 23,547,630 4,481,148 101,617,722 21.62%30 Equipment 8,400,565 465,511 920,276 270,155 7,210,134 14.17%40 Energy - - - - 0.00%50 Sales & Lease Expenditures - - - - 0.00%60 Bond Issuance Expenditures 129,020,000 536,936 536,936 128,483,064 0.42%90 Debt - - - - 0.00%

Total Expenditures 285,192,065 9,111,344 25,013,643 4,866,865 255,311,557 10.48%

Other Financing Uses 58,883 58,883

Excess Revenues/Other Financing SourcesOver (under) Expend. & Oth Financing Uses (134,158,732) 124,386,084 110,926,489


Ending Fund Balance Accounts GL 861 Restricted from Bond Proceeds (156,982,963) 238,597,833

GL 862 Restricted from Levy Proceeds (6,239,565) 2,643,170 GL 863 Restricted from State Proceeds 30,261,815 38,623,145 GL 865 Restricted from Other Proceeds (5,000) - GL 866 Restricted from Impact Fees - 894,266 GL 889 Assigned to Fund Purpose 152,294,362 1,410,654 GL 890 UnRsrvd Undsgntd Fnd Bal - -




FOR THE MONTH OF DECEMBER, 2020CAPITAL PROJECTS FUND BUDGET STATUS

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000




Budgeted Revenue

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

$70,000,000

$80,000,000





Annual Actual TotalBudget For Month Year Encumbrance Balance Percent


REVENUES AND OTHER FINANCING SOURCES1000 Local Taxes 33,776,320 378,518 15,653,878 18,122,442 46.35%2000 Local Non-Tax 40,000 17,228 40,076 (76) 100.19%3000 State, General Purpose - - 0.00%5000 Federal, General Purpose - - - 0.00%6000 Federal, Special Purpose - - - 0.00%9000 Other Financing Sources - 8,281,850 8,281,850 (8,281,850) 0.00%

Total Revenues & Other Financing Sources 33,816,320 8,677,597 23,975,803 9,840,517 70.90%

EXPENDITURESMatured Bond Expenditures 16,260,000 16,260,000 16,260,000 - - 100.00%Interest on Bonds 16,690,938 8,530,781 8,530,781 - 8,160,157 51.11%Interfund Loan Interest - - - - - 0.00%Bond Transfer Fees 5,000 - - - 5,000 0.00%Arbitrage Rebate - - - - - 0.00%Underwriter's fees - 39,105 39,105 - (39,105) 0.00%

Total Expenditures 32,955,938 24,829,886 24,829,886 - 8,126,052 75.34%

Other Financing Uses - 8,240,101

Excess Revenues/Other Financing SourcesOver (under) Expend. & Oth Financing Uses 860,382 (16,152,289) (9,094,184)


Ending Fund Balance Accounts GL 810 Reserved For Other Items - GL 830 Reserved For Debt Service 9,969,186 12,292,045 GL 889 Assigned to Fund Purposes 860,382 (9,094,184) GL 890 UnRsrvd Undsgntd Fnd Bal



AUBURN SCHOOL DISTRICT NO. 408DEBT SERVICE FUND BUDGET STATUSFOR THE MONTH OF DECEMBER, 2020

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000




Budgeted Revenue

-$5,000,000

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000





Annual ActualBudget For Month Total for Year Encumbrance Balance Percent


REVENUES AND OTHER FINANCING SOURCES1000 General Student Body 1,917,991 2,337 19,337 1,898,654 1.01%2000 Athletics 306,955 1,163 11,960 294,995 3.90%3000 Classes 266,125 (1,992) 1,752 264,373 0.66%4000 Clubs 2,525,545 9,922 61,566 2,463,979 2.44%6000 Private Moneys 168,350 (17,202) 5,439 162,911 3.23%

Total Revenues & Other Financing Sources 5,184,966 (5,773) 100,054 - 5,084,912 1.93%

EXPENDITURES1000 General Student Body 1,738,638 1,691 16,791 11,893 1,709,954 1.65%2000 Athletics 376,859 425 3,344 - 373,515 0.89%3000 Classes 289,295 410 4,370 1,320 283,605 1.97%4000 Clubs 2,527,490 9,305 24,639 37,754 2,465,097 2.47%6000 Private Moneys 190,970 1,049 14,615 - 176,355 7.65%

Total Expenditures 5,123,252 12,880 63,759 50,967 5,008,526 2.24%

Excess Revenues/Other Financing SourcesOver (under) Expend. & Oth Financing Uses 61,714 (18,653) 36,295


Ending Fund Balance Accounts GL 819 Restricted for Fund Purpose 1,328,462 1,823,809 GL840 Nonspendable-Inven/Prepaid - - GL 889 Assigned to Fund Purposes - -



AUBURN SCHOOL DISTRICT NO. 408ASB FUND BUDGET STATUS


-$200,000

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000




Budgeted Revenue

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000







REVENUES AND OTHER FINANCING SOURCES 1000 Local Taxes - - - - 0.00%2000 Local Non-Tax 14,281 1,652 5,726 8,555 40.10%3000 State, General Purpose - - - - 0.00%4000 State, Special Purpose 867,000 - - 867,000 0.00%5000 Federal, General Purpose - - - - 0.00%8000 Revenues from Other Agencies - - - - 0.00%9000 Others Financing Sources - - - - 0.00%

Total Revenues & Other Financing Sources 881,281 1,652 5,726 - 875,555 0.65%

EXPENDITURES Type 30 Equipment 750,000 - - 569,114 180,886 75.88%

Total Expenditures 750,000 - - 569,114 180,886 75.88%

Excess Revenues/Other Financing Sources Over (under) Expend & Oth Financing Uses 131,281 1,652 5,726


Ending Fund Balance Accounts GL 819 Restricted for Fund Purposes 2,755,775 2,554,196 GL 889 Assigned to Special Fund Purposes 131,281 5,726 GL 890 UnRsrvd Undsgntd Fnd Bal -



AUBURN SCHOOL DISTRICT NO. 408TRANSPORTATION FUND BUDGET STATUS


$0$100,000$200,000$300,000$400,000$500,000$600,000$700,000$800,000$900,000




Budgeted Revenue

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000





FUND BALANCEFiscal Year Average Actual Actual Average Actual Monthly Beginning Revenue Expenditu Fund Balance

2020-21 Cum % Cum % Monthly Cum % Cum %** Amount 41,065,770 Sep $0 $0 $0September 6.62% 6.62% 19,094,557 6.90% 8.78% 20,400,167 40,658,688 Oct $0 $0 $0October 16.83% 16.83% 29,427,117 14.23% 12.76% 21,653,603 47,126,592 Nov $0 $0 $0November 23.52% 23.51% 19,261,662 21.66% 24.27% 21,950,335 44,436,280 Dec $0 $0 $0December 30.90% 30.90% 21,294,664 29.04% 31.61% 21,801,778 43,930,804 Jan $0 $0 $0January Feb $0 $0 $0February Mar $0 $0 $0March Apr $0 $0 $0April May $0 $0 $0May Jun $0 $0 $0June Jul $0 $0 $0July Aug $0 $0 $0August

Revenue Expenditure Fund BalanceAnticipated - First Budget 288,255,364 295,494,393 25,260,971 Actual - At Fiscal Year End** Includes encumbrances.

FUND BALANCEFiscal Year Average Actual Actual Average Actual Monthly Beginning

2019-20 Cum % Cum % Monthly Cum % Cum %** Amount - September 6.50% 6.92% 18,742,736 6.26% 10.56% 18,500,727 38,272,801 October 15.04% 16.00% 24,615,300 13.90% 18.99% 22,585,420 40,302,681 Revenue Expenditu Fund BalanceNovember 20.72% 22.04% 16,381,395 20.93% 26.85% 20,772,397 35,911,679 Sep ####### ####### #######December 27.74% 29.50% 20,213,380 27.40% 33.80% 19,101,945 37,023,114 Oct ####### ####### #######January 35.17% 37.42% 21,419,547 35.13% 40.62% 22,854,790 35,587,871 Nov ####### ####### #######February 42.23% 45.17% 20,365,717 42.50% 48.31% 21,758,009 34,805,816 Dec ####### ####### #######March 49.92% 53.34% 22,146,742 50.00% 56.62% 22,169,133 24,783,425 Jan ####### ####### #######April 60.79% 64.91% 31,334,622 57.47% 63.23% 22,072,966 44,045,081 Feb ####### ####### #######May 66.61% 71.11% 16,779,294 64.38% 71.20% 20,420,944 40,403,431 Mar ####### ####### #######June 72.65% 77.54% 17,420,315 71.29% 78.60% 20,412,959 37,410,787 Apr ####### ####### #######July 82.57% 88.09% 28,595,719 78.85% 86.81% 22,360,780 43,388,759 May ####### ####### #######August 92.20% 98.34% 27,759,252 89.02% 98.26% 30,048,545 41,065,770 Jun ####### ####### #######

Jul ####### ####### #######Revenue Expenditure Fund Balance Aug ####### ####### #######

Anticipated - First Budget 271,037,505 267,704,754 34,832,751 Actual - At Fiscal Year End 266,384,256 263,349,278 41,065,770 ** Includes encumbrances.

EXPENDITURES

REVENUE

REVENUE

AUBURN SCHOOL DISTRICT NO. 408GENERAL FUND BUDGET STATUS SUMMARY

AS OF DECEMBER 31, 2020

EXPENDITURES

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000


Revenue Expenditure

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000


Revenue Expenditure

TRANSPORT CAPITAL DEBT GENERAL VEHICLE PROJECTS SERVICE ASB

ASSETS Cash and cash equivalents 44,668,714 2,560,244 281,942,505 3,192,662 1,823,074 Restricted Cash 6,860 - 8,848 1,290 Property taxes receivable 923,883 - 103,198 761,096 Accounts receivable 256,674 - - - Interest receivable 1 - 3 0 - Interfund loan receivable - Due from other funds 102,288 - - - 39,030 Due from other governments - 342,696 Inventory of supplies 397,925 Prepaids 31,858 -

Total Assets 46,388,203 2,560,244 282,388,401 3,962,607 1,863,394

LIABILITIES and EQUITYLiabilities: Accounts payable 52,788 - 750 23 Estimated Unemployment Payable ‐

Due to other governments 1,312,161 322 11,258 3,649 532 Interfund loan payable - Due to other funds - 102,288 - Deferred revenue 1,092,450 105,037 761,096 -

Total Liabilities 2,457,399 322 219,333 764,745 555

Equity: Non Spendable Fund Bal--Inven 358,635 - Restricted for Carryovers 2,233,173 Restricted for Food Services 3,809,738 Restricted from Bond Proceeds 238,597,833 Restricted from Levy Proceeds 2,643,170 Restricted from State Proceeds 38,623,145 Restricted from Other Proceeds - Restricted from Impact Fees 894,266 Restricted for Fund Purpose 2,559,922 1,823,809 Restricted to Debt Service 3,197,861 Assigned to Contingencies 300,000 Assigned to Other Purposes 4,796,663 Assigned To Fund Purposes - 1,410,654 Unassigned Fund Balance 32,432,596

Total Equity 43,930,804 2,559,922 282,169,069 3,197,861 1,823,809

Total Liabilities and Equity 46,388,203 2,560,244 282,388,401 3,962,607 1,824,364

AUBURN SCHOOL DISTRICT NO. 408BALANCE SHEETS - GOVERNMENTAL FUNDS

December 31, 2020

PRIV PURP NBN EMPLOYEE GENERAL GENERALTRUST BENEFITS FIXED ASSETS LONG-TERM DEBT

ASSETS Cash and cash equivalents 552,638 - Restricted Cash 599 - Due From Other Funds - - Accounts receivable Interest receivable - - Fixed assets 440,385,573 Other debits: Amount available in Debt Service Fund 3,197,861 Amount to be provided for retirement 496,558,346 of general long-term obligations

Total Assets 553,237 - 440,385,573 499,756,207

LIABILITIES and EQUITYLiabilities: Accounts Payable - - Compensated absences payable 10,771,207 Due to other governments 248 - Due To Other Funds - General obligation bonds payable 488,985,000

Total Liabilities 248 - - 499,756,207 Equity: Investment in general fixed assets 1,581,486 Fund balances: Assigned To Fund Purposes 552,990 -

Total Equity 552,990 - 1,581,486 -

Total Liabilities and Equity 553,237 - 1,581,486 499,756,207

TRUST FUNDS ACCOUNT GROUPS

AUBURN SCHOOL DISTRICT NO. 408BALANCE SHEETS - TRUST FUNDS AND ACCOUNT GROUPS

December 31, 2020

Auburn HighAuburn

Mountainview Auburn Riverside West Auburn TOTAL401 405 408 504

BEGINNING BALANCE 309,686.88$ 316,587.55$ 387,377.35$ 9,579.96$ 1,023,231.74$

REVENUES 23,679.16$ 19,835.26$ 39,689.85$ 113.64$ 83,317.91$

EXPENDITURESGeneral 1,237.72$ 2,786.77$ 4,254.90$ 98.45$ 8,377.84$ Athletics 103.40 3,000.00 409.40 - 3,512.80 Classes - 3,960.00 - - 3,960.00 Clubs 4,629.59 5,206.11 10,538.00 - 20,373.70 Private Monies 13,565.74 - 100.00 - 13,665.74 TOTAL EXPENDITURES 19,536.45$ 14,952.88$ 15,302.30$ 98.45$ 49,890.08$

TRANSFERSGeneral -$ -$ -$ -$ -$ Athletics (331.00) - - - (331.00) Classes - - - - - Clubs 331.00 - - - 331.00 Private Monies - - - - - TOTAL TRANSFERS -$ -$ -$ -$ -$

OVER/ (UNDER) 4,142.71$ 4,882.38$ 24,387.55$ 15.19$ 33,427.83$

ENDING BALANCE 313,829.59$ 321,469.93$ 411,764.90$ 9,595.15$ 1,056,659.57$

Cascade Mt. Baker Rainier Olympic TOTAL 202 207 206 203

BEGINNING BALANCE 83,297.07$ 97,503.10$ 134,537.66$ 111,855.00$ 427,192.83$

REVENUES 2,736.50$ 1,916.00$ 5,954.41$ 1,638.67$ 12,245.58$

EXPENDITURESGeneral 153.54$ 453.30$ 2,437.21$ 2,097.67$ 5,141.72$ Athletics - - - (168.94) (168.94) Classes - 55.74 - - 55.74 Clubs - 2,279.87 153.99 1,831.03 4,264.89 Private Monies - - - 949.42 949.42 TOTAL EXPENDITURES 153.54$ 2,788.91$ 2,591.20$ 4,709.18$ 10,242.83$

TRANSFERSGeneral -$ -$ -$ -$ -$ Athletics - - - - - Classes - - - - - Clubs - - - - - Private Monies - - - - - TOTAL TRANSFERS -$ -$ -$ -$ -$

OVER/ (UNDER) 2,582.96$ (872.91)$ 3,363.21$ (3,070.51)$ 2,002.75$

ENDING BALANCE 85,880.03$ 96,630.19$ 137,900.87$ 108,784.49$ 429,195.58$

AUBURN SCHOOL DISTRICT NO. 408ASB FUND ACTIVITY

DECEMBER, 2020

HIGH SCHOOLS

MIDDLE SCHOOLS

ADDITIONS: Investment Earnings 0.07$

Total Additions 0.07

DEDUCTIONS: Cloes funds to General Fund 192.83

Total Deductions 192.83

Excess of Revenue over (under) Expenditure (192.76)$

Net Assets - Beginning of Year 192.76

Net Assets - Year To Date -$

*This fund officially closed in September 2020

**These funds are now held in General Fund until December 31, 2020

-$ ADDITIONS: Scholarship Donations 1,598.11$ InvestED 10,639.73 Investment Earnings 1,325.24

Total Additions 13,563.08

EXPENDITURES: Scholarship Donations (9,080.00) InvestED 10,436.67

Total Expenditures 1,356.67

Excess of Revenue over (under) Expenditure 12,206.41$

Fund Balance - Beginning of the Year 540,783.49

Fund Balance - Year to Date 552,989.90$

AUBURN SCHOOL DISTRICT NO 408TRUST FUND ACTIVITY

December 31, 2020

NBN Employee Benefit Trust Fund Statement

Private Purpose Trust Fund Statement

Dorian Studios Lea Hill $555.00

Walmart Donations Pioneer $1,000.00

Wayne & Linda Curran Dick Scobee $2,400.00

Dorian Studios Terminal Park $417.34

Coca Cola Gives Terminal Park $31.57

Auburn LLC, VRP Donations - Robotics Only Terminal Park $500.00

Dorian Studios Arthur Jacobsen $500.98

Dorian Studios Rainier $842.45

Student Achievement 20-21 Mountain View $8,625.00

SBIRT Middle Schools ASD $10,192.10

All In WA #1&2 ASD $20,360.00

Total $45,424.44

LOCAL GRANTS RECEIVEDAUBURN SCHOOL DISTRICT NO. 408

Donor Recipient Amount

AS OF DECEMBER 31, 2020

3wa6amswa12.p 13-4 AUBURN SCHOOL DISTRICT NO. 408 01/20/21 Page:1

05.20.10.00.00 2020-2021 Budget Status Report 9:54 AM

10--General Fund-- FUND BALANCE -- AGENCY ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT

Fiscal Year 2020 (September 1, 2020 - August 31, 2021)

For the AUBURN SCHOOL DISTRICT NO. 408 School District for the Month of December , 2020

ANNUAL ACTUAL ACTUAL

A. REVENUES/OTHER FIN. SOURCES BUDGET FOR MONTH FOR YEAR ENCUMBRANCES BALANCE PERCENT

1000 LOCAL TAXES 35,957,009 390,769.29 16,207,001.12 19,750,007.88 45.07

2000 LOCAL SUPPORT NONTAX 5,809,453 160,930.20 626,924.43 5,182,528.57 10.79

3000 STATE, GENERAL PURPOSE 172,942,686 15,226,346.88 53,584,983.75 119,357,702.25 30.98

4000 STATE, SPECIAL PURPOSE 51,027,418 4,266,275.52 15,166,188.33 35,861,229.67 29.72

5000 FEDERAL, GENERAL PURPOSE 8,383 79,118.00 79,118.00 70,735.00- 943.79

6000 FEDERAL, SPECIAL PURPOSE 21,091,293 1,094,673.61 3,226,092.97 17,865,200.03 15.30

7000 REVENUES FR OTH SCH DIST 525,000 .00 19,858.32 505,141.68 3.78

8000 OTHER AGENCIES AND ASSOCIATES 894,122 60,192.10 91,512.62 802,609.38 10.23

9000 OTHER FINANCING SOURCES 0 16,357.94 76,320.41 76,320.41- 0.00

Total REVENUES/OTHER FIN. SOURCES 288,255,364 21,294,663.54 89,077,999.95 199,177,364.05 30.90

B. EXPENDITURES

00 Regular Instruction 159,888,052 11,540,801.67 46,599,906.15 85,892,240.62 27,395,905.23 82.87

10 Federal Stimulus 0 .00 .00 0.00 .00 0.00

20 Special Ed Instruction 37,765,538 3,136,899.12 11,522,134.55 21,034,063.07 5,209,340.38 86.21

30 Voc. Ed Instruction 9,852,429 656,581.62 2,685,072.31 5,009,783.60 2,157,573.09 78.10

40 Skills Center Instruction 0 .00 .00 0.00 .00 0.00

50+60 Compensatory Ed Instruct. 26,703,189 1,711,842.33 6,842,324.72 12,963,402.82 6,897,461.46 74.17

70 Other Instructional Pgms 5,371,903 516,477.55 2,010,231.86 1,577,559.13 1,784,112.01 66.79

80 Community Services 3,098,349 177,507.56 758,757.10 1,402,666.72 936,925.18 69.76

90 Support Services 52,814,934 4,061,668.49 15,387,457.53 22,446,730.16 14,980,746.31 71.64

Total EXPENDITURES 295,494,394 21,801,778.34 85,805,884.22 150,326,446.12 59,362,063.66 79.91

C. OTHER FIN. USES TRANS. OUT (GL 536) 0 .00 .00

D. OTHER FINANCING USES (GL 535) 0 .00 .00

E. EXCESS OF REVENUES/OTHER FIN.SOURCES

OVER(UNDER) EXP/OTH FIN USES (A-B-C-D) 7,239,030- 507,114.80- 3,272,115.73 10,511,145.73 145.20-

F. TOTAL BEGINNING FUND BALANCE 32,500,000 40,658,688.26

G. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-) XXXXXXXXX .00

H. TOTAL ENDING FUND BALANCE 25,260,970 43,930,803.99

(E+F + OR - G)

I. ENDING FUND BALANCE ACCOUNTS:

G/L 810 RESTRICTED FOR OTHER ITEMS 0 .00

G/L 815 RESTIC UNEQUALIZED DEDUCT REV 0 .00

G/L 821 RESTRICTED FOR CARRYOVER 3,000,000 2,233,172.59

G/L 825 RESTRICTED FOR SKILLS CENTER 0 .00

G/L 828 RESTRICTED FOR C/O OF FS REV 0 3,809,738.27

G/L 830 RESTRICTED FOR DEBT SERVICE 0 .00

G/L 835 RESTRICTD FOR ARBITAGE REBATE 0 .00

G/L 840 NONSPND FB - INVENT/PREPD ITMS 850,000 358,634.52

G/L 845 RESTRICTED FOR SELF-INSURANCE 0 .00

G/L 850 RESTRICTED FOR UNINSURED RISKS 0 .00

G/L 870 COMMITTED TO OTHER PURPOSES 0 .00

G/L 872 COMMITTED TO MIN FND BAL POLICY 0 .00

G/L 875 ASSIGNED CONTINGENCIES 300,000 300,000.00

G/L 884 ASSIGNED TO OTHER CAP PROJECTS 0 .00

G/L 888 ASSIGNED TO OTHER PURPOSES 6,400,000 4,796,663.00

G/L 890 UNASSIGNED FUND BALANCE 14,710,970 32,432,595.61

G/L 891 UNASSIGNED MIN FND BAL POLICY 0 .00

TOTAL 25,260,970 43,930,803.99



20--Capital Projects-- FUND BALANCE -- AGENCY ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT





1000 Local Taxes 4,754,889 44,675.18 1,845,300.83 2,909,588.17 38.81

2000 Local Support Nontax 6,278,444 163,370.22 805,448.56 5,472,995.44 12.83

3000 State, General Purpose 0 .00 .00 .00 0.00

4000 State, Special Purpose 40,000,000 8,361,329.54 8,361,329.54 31,638,670.46 20.90

5000 Federal, General Purpose 0 .00 .00 .00 0.00

6000 Federal, Special Purpose 0 .00 .00 .00 0.00

7000 Revenues Fr Oth Sch Dist 0 .00 .00 .00 0.00

8000 Other Agencies and Associates 0 .00 .00 .00 0.00

9000 Other Financing Sources 100,000,000 124,986,935.99 124,986,935.99 24,986,935.99- 124.99


B. EXPENDITURES

10 Sites 18,125,000 4,252.72 8,800.47 115,562.17 18,000,637.36 0.69

20 Buildings 129,646,500 8,104,644.90 23,547,630.45 4,481,147.73 101,617,721.82 21.62

30 Equipment 8,400,565 465,510.53 920,275.64 270,155.34 7,210,134.02 14.17

40 Energy 0 .00 .00 0.00 .00 0.00

50 Sales & Lease Expenditure 0 .00 .00 0.00 .00 0.00

60 Bond Issuance Expenditure 129,020,000 536,935.99 536,935.99 0.00 128,483,064.01 0.42

90 Debt 0 .00 .00 0.00 .00 0.00

Total EXPENDITURES 285,192,065 9,111,344.14 25,013,642.55 4,866,865.24 255,311,557.21 10.48

C. OTHER FIN. USES TRANS. OUT (GL 536) 0 .00 58,883.22

D. OTHER FINANCING USES (GL 535) 0 .00 .00


OVER(UNDER) EXP/OTH FIN USES (A-B-C-D) 134,158,732- 124,444,966.79 110,926,489.15 245,085,221.15 182.68-




(E+F + OR - G)



G/L 825 RESTRICTED FOR SKILLS CENTER 0 .00


G/L 835 RESTRICTED FOR ARBITRAGE REBAT 0 .00

G/L 840 NONSPND FB - INVENT/PREPD ITMS 0 .00


G/L 861 RESTRICTED FROM BOND PROCEEDS 156,953,963- 238,597,832.61

G/L 862 COMMITTED FROM LEVY PROCEEDS 6,242,065- 2,643,170.25

G/L 863 RESTRICTED FROM STATE PROCEEDS 30,261,815 38,623,145.22

G/L 864 RESTRICTED FROM FEDERAL PROCEED 0 .00

G/L 865 RESTRICTED FROM OTHER PROCEEDS 5,000- .00

G/L 866 RESTRICTED FROM IMPACT FEE PROC 0 894,266.36

G/L 867 RESTRICTED FROM MITIGATION FEES 0 .00

G/L 869 RESTRICTED FROM UNDISTRIB PROCE 0 .00


G/L 889 ASSIGNED TO FUND PURPOSES 152,267,862 1,410,654.25

G/L 890 UNASSIGNED FUND BALANCE 0 .00

TOTAL 19,328,649 282,169,068.69



30--Debt Service Fund-- FUND BALANCE -- AGENCY ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT





1000 Local Taxes 33,776,320 378,518.38 15,653,877.58 18,122,442.42 46.35

2000 Local Support Nontax 40,000 17,228.41 40,075.90 75.90- 100.19



9000 Other Financing Sources 0 8,281,850.01 8,281,850.01 8,281,850.01- 0.00


B. EXPENDITURES

Matured Bond Expenditures 16,260,000 16,260,000.00 16,260,000.00 0.00 .00 100.00

Interest On Bonds 16,690,938 8,530,781.25 8,530,781.25 0.00 8,160,156.75 51.11

Interfund Loan Interest 0 .00 .00 0.00 .00 0.00

Bond Transfer Fees 5,000 .00 .00 0.00 5,000.00 0.00

Arbitrage Rebate 0 .00 .00 0.00 .00 0.00

Underwriter's Fees 0 39,105.01 39,105.01 0.00 39,105.01- 0.00

Total EXPENDITURES 32,955,938 24,829,886.26 24,829,886.26 0.00 8,126,051.74 75.34

C. OTHER FIN. USES TRANS. OUT (GL 536) 0 .00 .00

D. OTHER FINANCING USES (GL 535) 0 8,240,101.39 8,240,101.39


OVER(UNDER) EXPENDITURES (A-B-C-D) 860,382 24,392,390.85- 9,094,184.16- 9,954,566.16- < 1000-




(E+F + OR - G)



G/L 830 RESTRICTED FOR DEBT SERVICE 9,969,186 12,292,045.28

G/L 835 RESTRICTD FOR ARBITRAGE REBATE 0 .00


G/L 889 ASSIGNED TO FUND PURPOSES 860,382 9,094,184.16-


TOTAL 10,829,568 3,197,861.12



40--ASB Fund-- FUND BALANCE -- AGENCY ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT




A. REVENUES BUDGET FOR MONTH FOR YEAR ENCUMBRANCES BALANCE PERCENT

1000 General Student Body 1,917,991 2,336.68 19,336.72 1,898,654.28 1.01

2000 Athletics 306,955 1,162.75 11,959.95 294,995.05 3.90

3000 Classes 266,125 1,992.00- 1,751.86 264,373.14 0.66

4000 Clubs 2,525,545 9,922.00 61,566.38 2,463,978.62 2.44

6000 Private Moneys 168,350 17,202.04- 5,438.96 162,911.04 3.23

Total REVENUES 5,184,966 5,772.61- 100,053.87 5,084,912.13 1.93

B. EXPENDITURES

1000 General Student Body 1,738,638 1,690.87 16,791.27 11,892.61 1,709,954.12 1.65

2000 Athletics 376,859 424.80 3,343.86 0.00 373,515.14 0.89

3000 Classes 289,295 410.41 4,370.41 1,320.00 283,604.59 1.97

4000 Clubs 2,527,490 9,304.95 24,638.59 37,754.39 2,465,097.02 2.47

6000 Private Moneys 190,970 1,049.42 14,615.16 0.00 176,354.84 7.65

Total EXPENDITURES 5,123,252 12,880.45 63,759.29 50,967.00 5,008,525.71 2.24

C. EXCESS OF REVENUES

OVER(UNDER) EXPENDITURES (A-B) 61,714 18,653.06- 36,294.58 25,419.42- 41.19-

D. TOTAL BEGINNING FUND BALANCE 1,266,748 1,787,514.48

E. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-) XXXXXXXXX .00

F. TOTAL ENDING FUND BALANCE 1,328,462 1,823,809.06

C+D + OR - E)

G. ENDING FUND BALANCE ACCOUNTS:


G/L 819 RESTRICTED FOR FUND PURPOSES 1,328,462 1,823,809.06

G/L 840 NONSPND FB - INVENT/PREPD ITMS 0 .00



G/L 889 ASSIGNED TO FUND PURPOSES 0 .00


TOTAL 1,328,462 1,823,809.06



90--Transportation Vehicle Fund-- FUND BALANCE -- AGENCY ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT





1000 Local Taxes 0 .00 .00 .00 0.00

2000 Local Nontax 14,281 1,651.66 5,726.26 8,554.74 40.10


4000 State, Special Purpose 867,000 .00 .00 867,000.00 0.00


6000 Federal, Special Purpose 0 .00 .00 .00 0.00

8000 Other Agencies and Associates 0 .00 .00 .00 0.00

9000 Other Financing Sources 0 .00 .00 .00 0.00

A. TOTAL REV/OTHER FIN.SRCS(LESS TRANS) 881,281 1,651.66 5,726.26 875,554.74 0.65

B. 9900 TRANSFERS IN FROM GF 0 .00 .00 .00 0.00

C. Total REV./OTHER FIN. SOURCES 881,281 1,651.66 5,726.26 875,554.74 0.65

D. EXPENDITURES

Type 30 Equipment 750,000 .00 .00 569,113.95 180,886.05 75.88

Type 60 Bond Levy Issuance 0 .00 .00 0.00 .00 0.00

Type 90 Debt 0 .00 .00 0.00 .00 0.00

Total EXPENDITURES 750,000 .00 .00 569,113.95 180,886.05 75.88

E. OTHER FIN. USES TRANS. OUT (GL 536) 0 .00 .00

F. OTHER FINANCING USES (GL 535) 0 .00 .00

G. EXCESS OF REVENUES/OTHER FIN SOURCES

OVER(UNDER) EXP/OTH FIN USES (C-D-E-F) 131,281 1,651.66 5,726.26 125,554.74- 95.64-

H. TOTAL BEGINNING FUND BALANCE 2,755,775 2,554,195.80

I. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-) XXXXXXXXX .00

J. TOTAL ENDING FUND BALANCE 2,887,056 2,559,922.06

(G+H + OR - I)

K. ENDING FUND BALANCE ACCOUNTS:


G/L 819 RESTRICTED FOR FUND PURPOSES 2,755,775 2,554,195.80


G/L 835 RESTRICTD FOR ARBITAGE REBATE 0 .00


G/L 889 ASSIGNED TO FUND PURPOSES 131,281 5,726.26


TOTAL 2,887,056 2,559,922.06

************************ End of report ************************

January 25, 2021

Page 7

DIRECTORS

1. Discussion