board of trustees meeting tuesday, march 25, 2014 …...mar 25, 2014 · ms. villavicencio reported...

BOARD OF TRUSTEES MEETING

Tuesday, March 25, 2014 4:00 pm

Inn at Hocking College COMMITTEE OF THE WHOLE

Call to Order Chairman Taulbee

Roll Call Mrs. McDonald

Approval of Minutes Chairman Taulbee o Regular Meeting January 30, 2014 o Regular Meeting February 20, 2014 o Special Meeting February 27, 2014

Correction to Resolution Numbering Error Mrs. McDonald

Institutional Research and Planning Report Mrs. Love

o Enrollment Statistics o Presidential Performance Indicators

Facilities Report Dr. Davis

o Resolution 2014-07 Sale of Real Estate

Finance Report Ms. Fetty o Motion to accept FY2013 Audit Report o February 2014 Financial Statement o Resolution 2014-08 Other Fees Increase FY2015 o Resolution 2014-09 Tuition Increase FY2015

Executive Session (if needed) Chairman Taulbee

BOT Meeting: January 30, 2014 Page 1

MINUTES REGULAR MEETING

January 30, 2014

The Regular Meeting of the Hocking College Board of Trustees was held Thursday,

January 30, 2014, at the Inn at Hocking College, Nelsonville, Ohio.

Administrators attending: Dr. Ron Erickson, President; Dr. Carl Bridges, Vice

President of Academic and Student Affairs/Provost; Gina Fetty, Vice President of Fiscal Operations; Dr. Myriah Davis, Vice President of Administrative Services; Nicolette Dioguardi, Vice President of Risk Management and General Counsel; Deans: Jeff Daubenmire, Neil Hinton, and Bonnie Allen-Smith; Kensey Love, Director of Institutional Research and Planning; and Libby Villavicencio, Foundation Director.

Additional attendees: Trustee-elect Tom Johnson, staff, and media.

CALL TO ORDER

Chairman Taulbee called the meeting to order at 3:37 pm.

ROLL CALL

Jestinah McDonald, Board Secretary, called the roll:

Board members present: Mike Brooks, Mike Budzik, Joe Ogden, Andy Stone, Keith

Taulbee, Bob Troxel, and Paula Tucker.

Board members absent: Gary Edwards.

Members present constitute quorum: Yes

APPROVAL OF MINUTES

Chairman Taulbee asked if there were any changes to the minutes from the December

10, 2013 Regular Meeting. There being none, Trustee Tucker moved, seconded by Trustee

Ogden, that the minutes be approved as submitted. Motion passed unanimously.

EXECUTIVE SESSION

Chairman Taulbee moved, seconded by Trustee Budzik, that the Board adjourn into

executive session in order to: review a collective bargaining strategy; discuss a pending or

imminent court action; and consider the appointment, employment, promotion, demotion, or

compensation of a public employee or official.

On a roll call vote:

Voting Yes: Trustee Brooks, Trustee Budzik, Trustee Ogden, Trustee Stone, Trustee

Taulbee, Trustee Troxel, and Trustee Tucker

Voting No: None


In addition to the Board of Trustees, Trustee-elect Tom Johnson, Dr. Ron Erickson, Dr.

Carl Bridges, Ms. Gina Fetty, Dr. Myriah Davis, Ms. Nikki Dioguardi, and Dean Daubenmire

were invited to attend the session.

The Board adjourned to Executive Session at 3:39 pm.

REGULAR SESSION

Chairman Taulbee announced the return to the Regular Session at 4:49 pm.

ENROLLMENT UPDATE

Trustee Taulbee invited Mrs. Love to present an enrollment report. Mrs. Love indicated

that she had no enrollment data to report as the college’s recent closure due to inclement

weather had affected the reporting timeline. Today marks the 15th day, or census date, for

the semester and her office will begin compiling reports tomorrow. A report will be available

to the Board in February.

ACADEMIC AND STUDENT AFFAIRS COMMITTEE REPORT

Trustee Tucker invited Dr. Bridges to report. Dr. Bridges reported on the following

items:

1. Program closures: Dr. Bridges reported that there are three programs that the college

is not enrolling students in this year. He requested the Board’s approval to officially

close the following programs: Office Management, Automotive Hybrids, and

Culinary/Dietary Management (associate’s degree).

Dr. Bridges indicated that students who had already begun these three

programs during the last academic year would be able to finish out their degrees. He

reported that many of the current Office Management students had transitioned to

Business Management and that a partnership with Tri-County Career Center was being

developed to encourage future students to start there and then transition to Business

Management here.

Dr. Bridges expressed his hope to have a pure automotive program at the Logan

Campus in the future. He stated that career placement from the Auto Hybrids program

was good, but feedback from the advisory board indicated that hybrids is a challenging

area since many technicians are trained internally at their place of employment.

Dr. Bridges explained that work to was already in process for a dietary

certificate for Culinary Arts students who want that additional training.

Trustee Tucker moved, seconded by Trustee Troxel, to approve the closure of

the three programs indicated. Motion passed unanimously.

2. Transition and new program at Logan Campus: Dr. Bridges reported that the college

will be transitioning the Information Technology programs to Logan Campus for

autumn 2014. Those programs will now be under the direction of Dean Hinton. He


further reported that he and Dean Hinton have been working on the development of a

new Cyber Security program that will be linked with the IT programs as well as other

programs at Logan. The ultimate goal is the establishment of a Cyber Academy at

Logan Campus. An initial advisory board meeting (OBE) for the Cyber Security program

has been scheduled for February 24 at 5:30 pm at Logan Campus. There are several

funding opportunities available to help develop this program.

3. Articulation agreements with Ohio University: Dr. Bridges indicated that articulation

agreements with OU have been updated with the new semester schedule and that the

College is working to strengthen the partnership. Dr. Bridges has met with OU

President Dr. McDavis and has had great conversations on how our two institutions

can partner more closely and how students who applied to OU could dual enroll at

Hocking or if not accepted at OU, could transition here to start.

4. Program lengths: Dr. Bridges stated that under the semester system, the State of Ohio

mandates that all program curricula fall within 60 – 63 credit hours. The College had

several programs that were beyond that maximum. He stated that the Deans have

done an amazing job of reducing the credits within several programs so that the max

for any program does not exceed 64 credits. Dr. Bridges fees that the benefits of this

reduction will be significant to the College and students and that it will remove a lot of

roadblocks to program completion.

BUDGET COMMITTEE REPORT

Trustee Brooks invited Ms. Fetty to provide the report. Ms. Fetty presented the

December 2013 financial report (Addendum 1) as well as the College’s annual audit report

for fiscal year ended June 30, 2013. She reported that the auditors provided a good opinion

in the report. Ms. Fetty indicated that, while it would just be a formality, it is considered a best

practice for the Board to formally accept the audit. Ms. Fetty will request the approval at the

next Regular meeting.

Ms. Fetty provided the Board with copies of the book, Strategic Financial Analysis for

Higher Ed. She indicated that copies of this book had also been given to members of the

College’s Budget Advisory Council (BAC). At the next Regular meeting, she would like to

provide the Board with a year in review and talk about some of the ratios presented in the

book. There is much flexibility in how to report numbers and she would like to educate the

Board on that process.

Finally, Ms. Fetty reported that the College has received the proceeds from the recent

bond issuance. The College has drawn down most of the money needed for the IT

infrastructure upgrade and there is still some funds set aside for the fire alarm upgrade. About

$56,000 was used to complete repairs to the College gas wells. Use of the remaining funds

will be determined with the President.


FACILITIES COMMITTEE

Trustee Budzik asked Dr. Davis to report. Dr. Davis presented the latest energy savings

report from Scioto Energy (Addendum 2) and indicated that things are trending as anticipated.

Dr. Davis provided an update on the mercury abatement project at the Student Center.

She reported that Chemron of West Virginia and Environmental Management Systems (EMS)

of Groveport, OH, have been contracted for Phase I of the project. Chemron will focus on safety

and documentation with staff who will be on site while EMS will focus on removal, transport,

and disposal of hazardous materials. Phase I work is expected to begin in February and last

about six weeks. Phase II will be replacement of the flooring and the plan is to complete that

before August and the start of autumn semester. Phase 1 cost estimate is $189,000. Some

financing will come from the bond issuance and the rest ($90,000) will come from insurance

proceeds.

Trustee Budzik commented on the status of the wind turbine at Logan Campus. He

reported that repairs had been made and the unit is up and operational at this time. He

commended Dean Hinton, the new Advanced Energy instructor, and the students for their

work on getting the project completed. Dean Hinton provided a brief report of the added

efficiencies available to the campus with this project’s completion.

Dr. Davis commended the College operations crew that worked through the recent

inclement weather closure. She stated that the College’s PR, Custodial, Maintenance,

Campus Greens, and Police departments were all integral to being ready to re-open the

College and take care of its residential students during the closure.

FOUNDATION REPORT

Ms. Villavicencio reported that the Foundation Board has been discussing how they

can engage the College Trustees more in the operation of the Foundation. The Foundation

by-laws currently include the chair of the Trustees as a member of the Foundation Board. The

Foundation realizes this is a big commitment and a suggestion has been made to change it

to simply a representative from the College Board. This could be a revolving representative

or the Trustee Chair could assign someone. The Foundation plans to vote on this change to

the by-laws at their retreat in April. Ms. Villavicencio will report back to the Trustees on what

is decided.

Ms. Villavicencio announced that Jim Rogers was recently voted in as the new Chair of

the Foundation Board and that he may be presenting to the Trustees at future meetings

instead of her.

The Foundation is implementing a process through which the Foundation Board will

evaluate College projects/initiatives and then decide what the Foundation will focus its

fundraising efforts on. Possible projects will be presented to the Foundation Board during its

regular meetings by a college representative (project champion?) and then the Board will

decide which ones it will take on. There is an existing list that was developed by the College

BAC that will be evaluated but projects could come from other sources as well.


Trustee Budzik reported that at his request, Ms. Villavicencio had prepared a letter to

the Sportsman Club in Belmont County requesting financing for a new scholarship. The Club

had money from oil and gas leases and it was very receptive to creating a scholarship for

someone from Belmont County in a Natural Resources program. Trustee Budzik thanked Ms.

Villavicencio for her assistance in securing the funding.

PRESIDENT’S REPORT

Dr. Erickson thanked the Trustees for dedicating their time today to the retreat that

preceded the meeting. He also offered thanks to the presenters at the retreat – Gary Fretwell

from Noel-Levitz and Pend Armistead from Armistead Group. Finally, Dr. Erickson thanked the

College personnel who worked over the inclement weather closure.

Dr. Erickson reminded the Board that several funding opportunities arose in 2013 for

the renovation of the Inn into a Business Training Center. A small allocation ($250,000) was

made in the recent Capital Bill. However it is only a fraction of the total project cost. While

none of the other opportunities materialized into funding for the project, two new options are

now available. The first is possible federal funding through Buckeye Hills-Hocking Valley

Regional Development District. Following the recent campus visit by Senator Portman, his

regional aid, Todd Shelton, put the College in contact with Misty Casto at BHHVRDD and she

has signaled an interest in the project. A meeting has been scheduled with her in the next

couple of weeks. There is also the option of a small college fund that was established in the

Capital Bill. The College will be submitting an application for financing from this fund.

Dr. Erickson discussed the new performance indicators which the State Share of

Instruction (SSI) funding will be based on. The new formula is largely based on degree and

course completion and success points. While the College won’t know exactly where it falls

until the 15th day enrollment data is submitted for analysis, preliminary information suggests

that we have challenges in a few areas. Degree completion, especially in the area of

certificates, is an area that can be improved. Dr. Bridges is working with the deans to develop

more certificates. Additionally, the new formula only credits articulation between public

institutions. While Hocking has a strengthening relationship with Ohio University, our strong

relationship with Franklin University does not currently count, since it is a private institution.

A third area for improvement is to attract more students with particular risk factors – adults

and people of color for example. If we could increase there, we could fair better under the

new formula.

Dr. Erickson congratulated Ms. Villavicencio on being named one of 14 Influential

People in Athens County in the recent Annual Manual publication.

PERSONNEL COMMITTEE REPORT

Trustee Stone introduced Resolution 2014-05 to amend the Board bylaws in regards

to its annual meeting schedule and committee structure. Trustee Troxel moved, seconded by

Trustee Brooks, that the resolution be approved as presented. Motion passed unanimously.

CHAIRMAN’S REPORT

Chairman Taulbee announced the Board’s calendar year 2014 meeting schedule per

the new bylaw amendment:


Meetings will continue to be held on the Fourth Tuesday of the months indicated and

will begin at 4 pm with a Committee of the Whole meeting followed by a Regular Business

meeting at 6 pm:

March 25, Inn at Hocking College

May 27, Perry Campus

July 22, Inn at Hocking College

Sept 23, Logan

December 2, Inn at Hocking College

Chairman Taulbee welcomed Trustee-Elect Tom Johnson and asked him to present

information on Ohio House Bill 375 regarding a proposed severance tax on natural gas. Mr.

Johnson presented information on the proposed legislation and how it could positively affect

community colleges in the areas of Ohio affected by the oil boom (Hocking potentially being

one of them). He asked that the Board submit a letter of support for the legislation. There

being no opposition to the letter of support, Trustee Stone moved, seconded by Trustee

Budzik, that Chairman Taulbee work directly with Mr. Johnson to craft a letter on behalf of the

Board and submit it. Motion passed unanimously.

OLD BUSINESS

None

NEW BUSINESS

None

ADJOURNMENT

There being no further business, Trustee Brooks moved, seconded by Trustee Troxel

that the meeting be adjourned at 5:42 pm.

________________________________ _______________________________

Keith Taulbee, Chairman Jestinah McDonald, Board Secretary

BOT Meeting: February 20, 2014 Page 1

MINUTES REGULAR MEETING

February 20, 2014

The Regular Meeting of the Hocking College Board of Trustees was held Thursday,

February 20, 2014, in the JL 147 conference room, Hocking College main campus,

Nelsonville, Ohio.

Administrators attending: Dr. Ron Erickson, President; Dr. Carl Bridges, Vice President

of Academic and Student Affairs/Provost; Dr. Myriah Davis, Vice President of Administrative

services; Gina Fetty, Vice President of Fiscal Services; Ben Dalton, CIO; Kensey Love, Director

of Institutional Research and Planning; Dean Jeffrey Daubenmire; and Michelle O’Brien,

Marketing Specialist.

Additional attendees: Trustee-elect Tom Johnson and Jestinah McDonald, Board

Secretary.

CALL TO ORDER

Chairman Taulbee called the meeting to order at 3:56 pm.

ROLL CALL

Jestinah McDonald, Board Secretary, called the roll:

Board members present: Mike Budzik, Gary Edwards, Joseph Ogden, Andrew Stone,

Keith Taulbee, Robert Troxel, and Paula Tucker.

Board members absent: Trustee Mike Brooks.

Members present constitute quorum: Yes

REVIEW OF FINANCIAL RATIOS

Dr. Erickson explained that Chairman Taulbee had posed questions regarding a

financial ratio analysis and the possible impact of any changes to the compensation package

for professional unit employees or others. Dr. Erickson invited Ms. Fetty to provide an

overview of analyses that are generally recognized to reflect the financial health of an

institution.

Ms. Fetty presented a report (Addendum 1) of financial ratios covering FY 2009 – FY

2013. She explained that while there is some flexibility in how the numbers are presented

and many institutions benchmark against what she calls aspirational institutions, she finds it

most valuable to benchmark against ourselves.

Ms. Fetty walked through the financial ratio report with the Trustees and much

discussion ensued regarding items such as how depreciation is figured, State Share of


Instruction (SSI), and how the college can diversify its revenue streams and focus more on

factors that it can control.

Dr. Erickson indicated that one ratio not included in the report is the facility condition

index that is used in the presidential evaluation. He suggested that the condition index is one

way for Trustees to see the overall health of campus facilities. Ms. Fetty stated that she will

incorporate additional facility ratios in future reports and that she simply used ones that the

college is currently evaluated on by the Higher Learning Commission (HLC) and Ohio Board of

Regents (OBOR) for this initial report. The College will need to evaluate which ratios are

important for it and can focus there in future.

Chairman Taulbee thanked Ms. Fetty for preparing the report and asked that she make

presenting it to the Board an annual occurrence.

MODIFICATION OF 2014-2015 ACADEMIC CALENDAR

Dr. Bridges presented Resolution 2014-06 (Addendum 2) to modify the existing 2014-

2015 academic calendar. He explained that two problems have been encountered with the

current calendar structure. First, the College is not getting as many of the students not

accepted by Ohio University as expected when delaying the start of classes on week after OU.

Dr. Bridges has met with OU President Dr. McDavis on better ways to reach out to those

students not accepted to OU. The second problem has been with spring break. Dr. Bridges

has received numerous complaints about how the College’s spring break does not coincide

with that of OU or the local high schools. This creates problems for faculty and staff in terms

of vacation planning and baby sitters. This resolution would solve both of the issues with the

calendar by changing the start date as well as the spring break dates.

Dr. Bridges explained that since the local high schools set their academic calendars

on a yearly basis, the college will need to wait until they announce their dates before finalizing

its calendar each year to allow for the spring break match-up.

Chairman Taulbee moved, seconded by Trustee Ogden, that the resolution be

approved as presented. Motion passed unanimously.

EXECUTIVE SESSION

Chairman Taulbee moved, seconded by Trustee Budzik, that the Board adjourn into

Executive Session to review a collective bargaining strategy.

On a roll call vote:

Voting Yes: Trustee Budzik, Trustee Edwards, Trustee Ogden, Trustee Stone, Trustee

Taulbee, Trustee Troxel, and Trustee Tucker.

Voting No: None

In addition to the Board of Trustees, Trustee-elect Johnson, Dr. Erickson, Dr. Bridges,

Ms. Fetty, Dr. Davis, Ms. Dioguardi, Mr. Daubenmire, and Mrs. Love were invited to attend

the session.


The Board adjourned to Executive Session at 5:02 pm.

REGULAR SESSION

Chairman Taulbee announced the return to the Regular Session at 7:12 pm.

ADJOURNMENT

There being no further business, Trustee Ogden moved, seconded by Trustee Troxel

that the meeting be adjourned at 7:12 pm. Ogden move to adjourn.

________________________________ _______________________________

Keith Taulbee, Chairman Jestinah McDonald, Board Secretary

Special BOT Meeting: February 27, 2014 Page 1

MINUTES SPECIAL MEETING

February 27, 2014

A Special Meeting of the Hocking College Board of Trustees was held

Thursday, February 27, 2014, at the Light Hall 147 Conference Room, on the

Hocking College Main Campus, Nelsonville, Ohio.

Administrators attending: Dr. Ron Erickson, President; Dr. Carl Bridges, Vice

President of Academic and Student Affairs/Provost; Gina Fetty, Vice President of

Fiscal Operations; Dr. Myriah Davis, Vice President of Administrative Services;

Nicolette Dioguardi, Esq., Vice President of Risk Management and General Counsel;

Laura Alloway, Director of Marketing and Public Relations; Kensey Love, Director of

Institutional Research; Jeff Daubenmire, Dean of ABIT.

Additional attendees: Tom Johnson, Caucus appointment to the Board

pending oath of office; Nancy Vandeman, acting Board Secretary.

CALL TO ORDER

Chairman Taulbee called the meeting to order at 4:02 P.M.

ROLL CALL

Nancy Vandeman, acting Board Secretary, called the roll:

Board members present: Mike Brooks, Gary Edwards, Joe Ogden, Andrew

Stone, Dr. Keith Taulbee, and Paula Tucker.

Board members absent: Mike Budzik and Robert Troxel.

Members present constitute quorum: Yes.

EXECUTIVE SESSION

Chairman Taulbee moved to convene into Executive Session pursuant to the

Ohio Revised Code 121.22(G)(4) to prepare for, conduct, or review a collective

bargaining strategy.

The motion was seconded by Trustee Stone, and on a roll call vote:

Voting Yes: Trustee Brooks, Trustee Edwards, Trustee Ogden, Trustee Stone,

Trustee Tucker, and Chairman Taulbee.

Voting No: None.

In addition to the Board of Trustees, Dr. Ron Erickson; Dr. Carl Bridges; Dr.

Myriah Davis; Dean Daubenmire; Ms. Nikki Dioguardi, Esq.; Ms. Fetty; Mr. Tom

Johnson; and Ms. Love were invited to attend part of the session.

Special BOT Meeting: February 27, 2014 Page 2

The Board adjourned into Executive Session at 4:03 P.M.

REGULAR SESSION

Chairman Taulbee announced the return to the Regular Session at 5:02 P.M.

MOTION TO ACCEPT AND RATIFY THE PROFESSIONAL BARGAINING UNIT CONTRACT

Following a brief discussion that addressed any final questions, Chairman

Taulbee motioned that on this date of February 27, 2014, at this Special meeting of

the Hocking College Board of Trustees, that the Board accept and ratify the contract

with the Hocking College Professional Bargaining Unit. The Professional Bargaining

Unit membership had already voted to ratify. The contract will be effective as of July

1, 2013.

The motion was seconded by Trustee Brooks. The motion passed

unanimously.

OLD BUSINESS

None.

NEW BUSINESS

Related to contractual discussions during the Executive Session, Chairman

Taulbee announced the appointment of Board Vice-Chairman Stone to chair an ad

hoc committee that will focus on the president’s annual performance evaluation

criteria in preparation for review by the full board in July. Committee Chair Stone will

be approaching trustees to participate on the committee.

Dr. Erickson announced that key performance indicators used in his

evaluation will be expanded to include financial efficiency metrics related to cost

savings anticipated as a result of contract ratification.

Both Chairman Taulbee and Dr. Erickson concluded the meeting with

expressions of appreciation to the Board of Trustees for their work and fiduciary

oversight.

ADJOURNMENT

There being no further business, Trustee Ogden moved, seconded by

Trustee Brooks, to adjourn the meeting at 5:10 P.M.

____________________________ ____________________________

Trustee Taulbee, Chairman Nancy Vandeman, Acting Board

Secretary

HOCKING COLLEGE BOARD OF TRUSTEES ACTION

Date: March 25, 2014

SUBJECT: Correction to resolution numbering error from FY 2008. BACKGROUND INFORMATION/SUMMARY: In reviewing the Board of Trustee Resolution Index from FY 2008, a numbering error was discovered. There exists two separate and distinct resolutions numbered 2008-02. RECOMMENDATION: That the Board entertain a motion to correct this numbering error by adding A and B to the existing resolution numbers. The first resolution 2008-02 regarding the retaining of Vorys, Sater, Seymour, & Pease LLP to represent the college during the government investigation will be renumbered as 2008-02A. The second resolution 2008-02 regarding the appointment of Board officers will be renumbered 2008-02B.



SUBJECT: Enrollment Statistics BACKGROUND INFORMATION/SUMMARY: This document is designed to compare Autumn 2013 Enrollment and Spring 2014 Enrollment. Overall headcount, Full Term Equivalent-FTE (Credit hours/15), Classification, and Program level enrollment. Course Completion rates. Notes:

Non-Degree Seeking Classifications o Partnership Students typically enroll for courses as needed or when time permits. o High School registrations are entered in spring semester for dual enrollment courses.

15th day Enrollment Statistics by Program o 2013-2014 Graduates column are degree which have been approved not graduation

applications.

FOR INFORMATION ONLY

2013AU 2014SP % change 2013AU 2014SP % change 2013AU 2014SP % change3012 2666 -11% 1082 1118 3.33% 4094 3784 ‐8%

44849 39707 -11% 6698 6906 3.10% 51547 46613 ‐10%14.9 14.9 0% 6.2 6.2 -0.22% 12.6 12.3 ‐2%

2990 2647 -11% 447 460 3.10% 3436.47 3108 ‐10%0.99 0.99 0% 0.41 0.41 -0.22% 0.84 0.82 ‐2%

Classification 2013AU 2014SP % change 2013AU 2014SP % change 2013AU 2014SP % changeDEGREE/CERTIFICATE SEEKING First-Time Freshmen 777 159 -80% 37 21 -43% 814 180 ‐78%Freshmen/Sophomores 2093 2345 12% 766 656 -14% 2859 3001 5%NON-DEGREE SEEKING (Includes University Partnerships, Dual Enrollment and PSEO)

113 111 -2% 28 46 64% 141 157 11%

11 5 -55% 29 0 -100% 40 5 ‐88%Non-Degree Seeking 8 6 -25% 90 92 2% 98 98 0%

10 40 300% 132 303 130% 142 343 142%TOTAL 3012 2666 -11% 1082 1118 3% 4094 3784 ‐8%

Transfer Module

2013 Autumn-2014 Spring Comparison ReportFebruary 26, 2014

Autumn 2013 Enrollment as of 9/18/2013Spring 2014 Enrollment as of 1/30/2014

COLLEGE ENROLLMENT

Full-Time Students Part-Time Students Total

Full-Time Students Part-Time Students Total

Head CountCredit Hours

Total Average

FTETotalAverage

HEADCOUNT BY CLASSIFICATION

HC Graduate/Partnership studentNon degree seeking

High School

01000200030004000500060007000

2009 2010 2011 2012 2013 2014

Fall Quarter / Autumn Semester

Enrollment and FTE Over Time

Head Count

FTE

Enrollment Comparison ReportPrepared by:K. Love 1

AGE 2013AU 2014SP # change % changeLess than 17 143 228 85 59%

2007 1930 -77 -4% 18-21 2072 1874 ‐198 ‐10%2087 1854 -233 -11% 22-25 740 712 ‐28 ‐4%

26 and older 1139 970 ‐169 ‐15%

2013AU 2014SP # change % change

20 15 -5 -25% COUNTY 2013AU 2014SP # change % change21 16 -5 -24% Athens 904 808 ‐96 ‐11%

157 154 -3 -2% Fairfield 400 453 53 13%63 51 -12 -19% Hocking 383 328 ‐55 ‐14%1 2 1 100% Perry 285 262 ‐23 ‐8%

3558 3273 -285 -8% Franklin 246 219 ‐27 ‐11%105 97 -8 -8% Meigs 123 99 ‐24 ‐20%

80 82 2 3%Other Counties 1496 1357 ‐139 ‐9%

89 94 5 6%

Pacific Islander

GENDER 2013AU 2014SP

ETHNICITY/RACE

DEMOGRAPHICS

Native Alaskan/IndianAsianBlackHispanic

WhiteMulti-racial

UnknownNon-Resident

MaleFemale

# change % change

0%

10%

20%

30%

40%

50%

60%

Less than 17 18-21 22-25 26+

% o

f Tot

al E

nrol

lmen

t

Enrollment by Age

2013AU 2014SP

0%

20%

40%

Athens Fairfield Hocking Perry Franklin Meigs OtherCounties

% o

f Tot

al E

nrol

lmen

t

Enrollment by County

2013AU 2014SP


15th day Enrollment Statistics by Program

Code 2013-20142013AU 2014SP Difference Graduates

AA 22 12 ‐10 3ACC 74 73 ‐1ADDC 73 68 ‐5AIS 17 16 ‐1ARC 25 26 1ARCH 15 13 ‐2ART 37 39 2AS 8 9 1ATS 17 22 5 1BAKING 43 34 ‐9 4BC 22 21 ‐1BUS 159 160 1 1CARP 35 30 ‐5 1CER 17 17 0CIS 1 1 0

CORR 1 0 ‐1CORREHAB 6 4 ‐2CS 35 23 ‐12 5CULA 127 108 ‐19 5DIETMGR 1 0 ‐1DIGTLGAME 19 15 ‐4 1DTCULA 8 5 ‐3DUALENR 49 257 208ECO 90 78 ‐12 2ECOM 9 5 ‐4 1EDUC 54 48 ‐6 2ELCTRY 38 42 4EMPTCERT 23 23 0EQSIH 50 45 ‐5 1EQSIW 34 36 2EQUIPOP 15 12 ‐3

ERT 96 84 ‐12 1FARRIER 15 18 3FIREFCERT 2 2 0FMAQ 2 2 0 2

FMAQSCI 44 41 ‐3FOR 47 38 ‐9FSEMT 91 84 ‐7FT 37 34 ‐3 2FUEL 25 25 0FUELAUTO 15 11 ‐4GEOENV 43 36 ‐7 1GISCERT 1 3 2HIM 66 66 0 8HOTR 42 35 ‐7 3IM 31 30 ‐1 1INTERP 27 21 ‐6LANDSCP 27 25 ‐2MA 61 57 ‐4 2MLBUS 0 1 1MLHR 8 3 ‐5 1MLLGSTS 1 0 ‐1MLPSCI 4 2 ‐2Police and Military Science

Business Management and Military Science.

Program

Broadcast Production and EngineeringBusiness Management and EntrepreneurshipConstruction Management ‐ CarpentryIndustrial Ceramics Engineering TechnologyComputer and Information Support Services

Computer Programming

Enrollment

Wilderness Horsemanship

Heavy Equipment ManagementFarrier Science and BusinessFire Fighter Certificate

Culinary Arts

Construction Mgt ‐ Commercial & Residential

Heavy Equipment Operator Occupational

Associate of ArtsAccounting and Financial Services

Associate in Individualized StudyArchitectural and Mechanical DesignArchaeologyArt, Design and MarketingAssociate of ScienceAssociate of Technical Study

Addiction Counseling

Baking

Social Services, Corrections and Criminal JusticeHuman Services and Corrections

Dietary ManagerDigital Game DesignCulinary and Dietary ManagementDual EnrollmentEcotourism and Adventure TravelE‐Business and Web DesignEarly Childhood Education

EMT ‐ ParamedicEquine Health and Complementary Therapies

Fisheries Resource Management and

GeoEnvironmental ScienceAutomotive HybridsAdvanced EnergyFitness ManagementFire and Emergency ServicesForest Management

Medical Records ‐ Health Information

Interactive MultimediaHotel and Restaurant Management

GIS/GPS Certificate

Human Resources and Military ScienceLogistics Supply and Military Science

Medical AssistantLandscape ManagementNatural and Historical Interpretation

Fish Management and Aquaculture Sciences


Code 2013-20142013AU 2014SP Difference Graduates

MT 33 25 ‐8 3MTCERT 12 5 ‐7MUS 77 72 ‐5NETWORK 36 35 ‐1 1NOND 98 98 0NT 594 481 ‐113 27NTENRCH 120 101 ‐19OAT 11 4 ‐7

OP 40 41 1PN 41 12 ‐29 22POBCOLL 5 4 ‐1POSTSEC 93 86 ‐7PSCI 110 100 ‐10PTA 181 129 ‐52 2RECWILD 1 1 0RNGR 169 156 ‐13 4RNGRACAD 11 7 ‐4SS 151 123 ‐28ST 35 24 ‐11TIMBTREECERTI 0 1 1TRANS 1 0 ‐1TRANSAIS 140 134 ‐6 2UCFRAACC 6 4 ‐2UCFRAAPPMGT 1 1 0UCFRABUS 3 2 ‐1UCFRACJADM 1 1 0UCFRAINFO 1 2 1UCFRAPUBSAF 4 2 ‐2UCOUBSAM 0 1 1UCOUBTAS 4 2 ‐2UCOUCRIMJUST 3 0 ‐3UCOUNURSING 3 0 ‐3UCRIOWILDLIFE 14 13 ‐1WLM 263 249 ‐14 2WLMSCI 16 8 ‐8 6

TOTAL: 117

Program Enrollment

Post Secondary

Music Management

Massage TherapyMassage Therapy Certificate

Wildlife SciencesWildlife Resources Management

Social Services, Corrections and Criminal Justice

Transfer ModuleTransfer Module

Surgical Technology

Ranger Academy Certificate

Timber Harvest and Tree Care I Certificate

Univ. of Rio Grande WL Partnership

Ohio Univ. Applied Mgt. Partnership

Franklin Accounting PartnershipFranklin Applied Management PartnershipFranklin Business PartnershipFranklin Crim. Justice Admin. PartnershipFranklin Information Tech. PartnershipFranklin Public Safety Mgt Partnership

Ohio University BTAS Partnership

Natural Resources Law EnforcementParks and RecreationPhysical Therapist AssistantPolice Science

Office ManagementNursing Transition PN2RNNursing

OU Criminal Justice PartnershipOU Nursing Partnership

POB College Academy Occupational CertificateNursing ‐ Practical Nursing Opticianry

Non DegreeNetwork Systems


Definitions:

Course Completion Rates by Format

There are 3 defined groups based upon delivery format. The first group are traditional course format. This group

includes all students who enrolled in a course offered at a campus location. The second group are courses

delivered completely online. These students are not required to come to campus to take the course. This group

does not include a hybrid course or traditional courses which use Moodle to provide supplemental course

information. The third group are military course offerings. Military course offerings begin each month. Only

active military servicepersons are eligible to take these courses. They are designed to run six months. These

courses are offered online only, but are considered a sub-population of online courses. Military courses are not

offered unless there is enrollment.

Term – period of time information is collected

Courses – total number of courses offered during term

Successfully Completed- defined as any of the following grades: A+, A, A-, B+, B, B-, C+, C, C-, D+, D, D-,

Registered- number of students registered for each course

Did Not Drop/WD- number of students who did not drop course or withdraw

This study compares course completion rates over the last two years. Hocking College was a quarter institution

until Autumn 2012. Therefore, the first four terms are under the quarter calendar system (Fall 2011 through

Summer 2012). Beginning Autumn 2012 all terms will be under the semester calendar system.

Completion Rate- overall percentage of successful completions for term

Removed – courses removed from study due to no grades or no registration

Data extraction for this report occurs after the grade submission deadline. Courses which have no reported grades

or no reported enrollment are removed from the analysis.

Prepared by Kensey Love 1 of 2

Term Courses RegisteredDid not

Drop/WD

Successfully

Completed

Completion

RateRemoved

Fall 2011 1,449 28,138 24,059 19,207 79.83% 6

Winter 2012 1,300 23,157 23,157 16,616 71.75% 11

Spring 2012 1,295 21,347 18,558 15,215 81.99% 3

Summer 2012 448 4,971 4,366 3,670 84.06% 13

Autumn 2012 1,182 22,995 19,377 14,590 75.30% 13

Spring 2013 1037 18289 16071 12292 76.49% 10

Summer 2013 289 4530 3889 3076 79.09% 14

Term# Courses

OfferedRegistered

Did not

Drop/WD

Successfully

Completed

Completion

RateRemoved

Fall 2011 127 2062 1370 1121 81.82% 4

Winter 2012 126 1942 1670 1103 66.05% 11

Spring 2012 118 2007 1713 1094 63.86% 5

Summer 2012 82 1247 1037 672 64.80% 10

Autumn 2012 60 1702 1352 678 50.15% 4

Spring 2013 90 1469 1228 728 59.28% 3

Summer 2013 30 1101 865 499 57.69% 0

Term# Courses

OfferedRegistered

Did not

Drop/WD

Successfully

Completed

Completion

RateRemoved

Fall 2011 28 99 92 74 80.43% 2

Winter 2012 34 119 116 89 76.72% N/A

Spring 2012 29 94 94 59 62.77% N/A

Summer 2012 21 62 62 62 100.00% N/A

Autumn 2012 19 68 68 34 50.00% N/A

Spring 2013 29 62 60 31 51.67% N/A

Summer 2013 30 76 71 9 12.68% N/A

Military Course Completion Rates (Update last 3 terms with each publication)

Online Course Completion Rates

Traditional Course Completion Rates

Prepared by Kensey Love 2 of 2



SUBJECT: Presidential Performance Indicators BACKGROUND INFORMATION/SUMMARY: Beginning of Fiscal Year 2013, Performance Indicators were selected as a way to measure success. This measures were presented to the board as part of the presidential performance review. The FY 2014 measures were prepared in October 2013. The collection of the data occurs at different times of the year. Data for the following areas are now available.

2b. Overall composite index for SB-6

2c. Annual composite score of financial viability from HLC’s Institutional Update (IU)

4b. Annual reduction in overall energy usage

FOR INFORMATION ONLY

Key Performance Indicator Timeline Baseline FY13 Target FY13 Actual1a. Annual unduplicated headcount Oct-13 9,090 7,090 6854 (-3.3%)1b. Annual number of first-time enrollees at a USO upper division campus who previously earned at least 15 college level credit hours at HC

Oct-13 342 350 323

1c. Annual completion total (graduates with associate degrees) Oct-13 836 550 790

Key Performance Indicator Timeline Baseline Target FY13 Actual

2a. Annual funds allocated to strategic reserve Approval of FY14 Budget $750,000 $1M $750,000.00

2b. Overall composite index for SB-6 FY13 Audited Financials 3.1 out of 5.0 3.4 out of 5.0 3.8 out of 5

2c. Annual composite score of financial viability from HLC’s Institutional Update (IU) Submission of 2016 IU 0.60 (In the Zone) 1.1 (Above the Zone) 1.2 (Above the Zone)

Key Performance Indicator Timeline Baseline (FY12) Target FY13 Actual 3a. Number of major strategic initiatives considered: . Completed 9 completed 23 14 Completed

In progress 13 in progress 19 in progressNot started 13 not started 3 not started

17 (96 operational plans)

13 (70 operational plans)3c. Number of academic programs with documented program reviews in past four years Jul-13 0 20 4 (program review

redesigned)

3d. Facility Condition Index Oct-13Main Campus 94.8% Perry Campus 95.6%

Logan Campus 100.0%

3b. Number of service units with current operational plans in place Sep-13 90% of operational plans

have reported results 65 completed - 93%

Presidential Performance IndicatorsGoal 1: To maintain optimal levels of student enrollment, completion and transfer.

Goal 2: To improve the financial health of the College through building strategic reserves and improving our financial indices.

Goal 3: To successfully complete the initiatives articulated in the 2010-2015 We Are One Hocking Strategic Plan.

Sep-13

Presidential Performance Indicators March 14, 2014 1of 3

Presidential Performance Indicators

Key Performance Indicator Timeline Baseline Target FY13 Actual

4a. Number of college-owned properties identified for disposition Sep-13

3 (Pottery Campus, Victorian House, Washington Hall)

1 1 sold, 1 on market

4b. Annual reduction in overall energy usage Jan-14 8,136,067 KWHs 6,508,854 KWHs 5,973,186 KWHsDay Schedule: 36% Day Schedule: 41% Day Schedule: 34%

Evening Schedule: 8% Evening Schedule: 13% Evening Schedule: 5%

Day Schedule: 33% Day Schedule: 38% Day Schedule: 24%


Day Schedule: 29% Day Schedule: 34% Day Schedule: 24%


Key Performance Indicator Timeline Baseline Target FY13 Actual5a. Number of employee and Board donors Jul-13 <10 40 295b. Number of alumni and external donors Jul-13 <10 100 1175c. Annual Fund campaign target Jul-13 $0 $100,000 $134,397.85

4d. Average space utilization index for Logan campus Autumn Term 2013

4e. Average space utilization index for Perry campus Autumn Term 2013

Goal 5: To assist the College Foundation in becoming a vital strategic partner for ensuring the College’s long-term success.

Goal 4: To maximize the efficient use of our current facilities and reduce our overall energy consumption.

4c. Average space utilization index for Nelsonville campus Autumn Term 2013


Presidential Performance IndicatorsBaseline Data Sources:

4e: Hocking College Master Course Scheduling Record, Autumn Semester, 2012.5a: Hocking College Foundation.5b: Hocking College Foundation.5c: Hocking College Foundation.

3b: Office of Institutional Research, Planning and Policy, October 2012.3c: Program Coordinator, Assessment of Student Academic Achievement, Office of Academic Affairs.4a: Property Inventory, Office of Vice President of Administrative Services, Fall 2012.4b: Baseline established for October 2010 in compliance with HB 251, Office of Vice President of Administrative Services.4c: Hocking College Master Course Scheduling Record, Autumn Semester, 2012.4d: Hocking College Master Course Scheduling Record, Autumn Semester, 2012.

1b: Success Point #7 reported via Higher Education Information (HEI) system, September 2012.1c: IPEDS 12-month (2011-12 academic year) Completion Survey, submitted Fall 2012.2a: FY13 annual operational budget, approved by Board of Trustees.2b: FY11 Audited Financial Statements.2c: 2012 Annual Institutional Update (IU), Higher Learning Commission.3a: Midterm analysis of Strategic Plan presented in May 2012.

1a: IPEDS 12-month (2011-12 academic year) Enrollment Survey, submitted Fall 2012.




SUBJECT: Property sale offer – Victorian House (163 West Washington Street, Nelsonville, OH 45764) BACKGROUND INFORMATION/SUMMARY: The Victorian House was placed on the market for $85,000. RECOMMENDATION: That the Board authorize the College to accept the buyers offer.

RESOLUTION 2014-07

SALE OF REAL ESTATE

WHEREAS, for the total purchase price of $80,000, and on the terms and conditions set forth in the

purchase and sale agreement, Diane and Dave Stahl has offered to purchase from Hocking

Technical College, the following described real property (“the Premises”)

163 West Washington Street, Nelsonville, OH 45764

(Parcel I.D. # P030120007900).

;and

WHEREAS, the Board of Trustees of Hocking Technical College has determined that it is in the

College’s best interest to sell and convey the Premises on the terms and conditions contained in the

Purchase and Sale Agreement, and to authorize the President of Hocking Technical College to

execute the Purchase and Sale Agreement on the College’s behalf; and,

WHEREAS, such sale would not constitute a disposition of all, or substantially all, the assets of the

College.

NOW, THEREFORE, BE IT RESOLVED, that the President of the College be authorized to execute on

behalf of the College and to bind the College to a written agreement to sell the real property

substantially in the form of the Purchase and sale Agreement attached hereto;

RESOLVED FURTHER, that the College convey to Diane and Dave Stahl and his/her/ their heirs and

assigns, or its successors and assigns, an estate in fee simple absolute in the Premises by good and

sufficient deed of general warranty, free of encumbrances, except taxes and assessments,

easements, rights of way, leases, and restrictions of record, and all zoning ordinances and

regulations.

RESOLVED FURTHER, that the President of the College and the Treasure of the Board be and they

are hereby, authorized ,empowered, and directed , in the name of Hocking Technical College and on

its behalf to make , execute, and deliver to Diane and Dave Stahl, a good and sufficient deed of

general warranty, subject to the above recited exceptions; to receive the consideration therefore; to

do all other acts that may be necessary or proper to effectuate and complete the transaction and to

perform the obligations of this College under the Purchase and Sale Agreement, including any post-

closing deposits or other transactional activities necessary to complete the sale of said property.



SUBJECT: FY 2013 financial audit report – official hard copy report provided to Board at an earlier meeting. An electronic version is also available by copying the following link into your web browser:

https://ohioauditor.gov/auditsearch/detail.aspx?ReportID=105689 BACKGROUND INFORMATION/SUMMARY: The FY 2013 financial audit report of the College was submitted to the Auditor of State’s Office prior to its filing deadline of December 31, 2013 by its auditor, Millhuff-Stang, CPA, Inc. and was accepted by the Auditor of State’s Office. The audit opinion was favorable, stating that the report presented fairly, in all material respects, the financial position of the College and its discretely presented component unit (Foundation) and changes in financial position and cash flows. RECOMMENDATION: That the Board put forth a motion to accept the FY 2013 financial audit report.



SUBJECT: February monthly financial report – Schedules I, II, III, IV BACKGROUND INFORMATION/SUMMARY: The purpose of this report is to provide the Board with the financial results of the College’s operations through the fiscal year to date. The Vice President of Financial Operations also uses this report and the detail that supports it in her monthly monitoring of the College’s finances and its performance relative to approved budgets. FOR INFORMATION ONLY: No action required. Questions regarding monthly financial reports may be addressed at any time to the Vice President of Financial Services at 740-753-6445 or by e-mailing her at [email protected]

Total

Row No.

Educational &

General (E&G)Auxiliaries

ASSETS

1 Cash 5,959,512 1,330,729 28,582 3,735,240 5,091 34,070 748,002 11,841,226

2 Endowment Investments 0 0 0 0 1,156,314 0 0 1,156,314

3 Other Investments 0 0 0 0 3,649,030 0 0 3,649,030

4 Accounts Receivable, Net 4,031,292 4,527 51,332 0 0 0 0 4,087,151

5 Inventories 0 450,377 0 0 0 0 0 450,377

6 Prepaid Expenses 0 257,521 0 0 0 0 0 257,521

7 Accrued Interest Receivable 7,708 0 0 0 0 0 0 7,708

8 Capital Assets, Net 0 0 0 61,338,466 0 0 0 61,338,466

9 Total Assets 9,998,512 2,043,154 79,914 65,073,706 4,810,435 34,070 748,002 82,787,793

LIABILITIES

10 Accounts Payable and Accrued Liabilities 1,953,971 159,626 0 0 0 0 0 2,113,597

11 Deposits Held in Custody for Others 0 0 0 0 0 0 748,002 748,002

12 Deferred Revenue 1,873 25,261 0 0 0 0 0 27,134

13 Bonds, Notes and Capital Leases Payable 0 0 0 21,814,701 0 0 0 21,814,701

14 Other Liabilities 628,321 0 0 0 0 0 0 628,321

15 Total Liabilities 2,584,165 184,887 0 21,814,701 0 0 748,002 25,331,755

NET ASSETS

16 Current Year Net Change 6,762,215 1,061,759 (108,853) (501,486) 5,091 0 0 7,218,726

17 Prior Year Net Assets 652,132 796,508 188,767 43,760,491 4,805,344 34,070 0 50,237,312

18 Total Net Assets 7,414,347 1,858,267 79,914 43,259,005 4,810,435 34,070 0 57,456,038

19 Total Liabilities and Net Assets 9,998,512 2,043,154 79,914 65,073,706 4,810,435 34,070 748,002 82,787,793

Hocking College

Statement of Net Assets (SNA) - All Funds - Schedule I

Unclassified and Unaudited

As of February 28, 2014

Endowment

(including

quasi)

Loan AgencyFebruary 28,

2014

Current Funds Noncurrent Funds

Unrestricted

Restricted Plant

Total

Row No.

Educational &

General (E&G)Auxiliaries

REVENUES

1 Tuition, Fees and Other Student Charges 22,326,375 0 0 0 0 0 0 22,326,375

2 State Appropriations 9,394,299 0 0 0 0 0 0 9,394,299

3 Gifts, Grants and Contracts 0 0 9,512,046 0 5,091 0 0 9,517,137

4 Sales and Services 213,913 5,314,837 0 0 0 0 0 5,528,750

5 Other Sources 70,663 10,944 61,926 93,172 0 0 0 236,705

6 Total Revenues 32,005,250 5,325,781 9,573,972 93,172 5,091 0 0 47,003,266

EXPENDITURES

7 Faculty and Staff Payroll 13,505,495 402,288 211,266 0 0 0 0 14,119,049

8 Student Payroll 477,476 149,431 140,428 0 0 0 0 767,335

9 Employee Benefits 5,182,713 160,144 69,794 0 0 0 0 5,412,651

10 Outsourced Teaching 44,563 0 0 0 0 0 0 44,563

11 Legal and Accounting Services 69,769 0 0 0 0 0 0 69,769

12 Supplies 717,167 146,897 104,635 374,727 0 0 0 1,343,426

13 Course and Lab Fees 1,123,752 0 0 0 0 0 0 1,123,752

14 Dues and Memberships 73,804 0 365 0 0 0 0 74,169

15 Postage and Freight 57,502 371 0 0 0 0 0 57,873

16 Service/Maintenance Contracts 618,309 6,749 0 0 0 0 0 625,058

17 Rentals 178,669 109,148 0 0 0 0 0 287,817

18 Travel 131,595 3,299 16,902 0 0 0 0 151,796

19 Utilities 666,802 160,794 0 0 0 0 0 827,596

20 Transfers to/from Other Funds (261,721) 1,244,998 0 (983,277) 0 0 0 0

21 Repairs and Maintenance 65,958 73,808 0 0 0 0 0 139,766

22 Marketing and Promotion 162,298 0 0 0 0 0 0 162,298

23 Transfer to Strategic Reserve 500,000 0 0 (500,000) 0 0 0 0

24 Student Aid 1,304,450 0 8,698,394 0 0 0 0 10,002,844

25 Insurance 211,198 0 0 0 0 0 0 211,198

26 Equipment 44,752 0 0 550,745 0 0 0 595,497

27 Bad Debt Expense (1,301) 0 0 0 0 0 0 (1,301)

28 Miscellaneous Expenditures 369,785 759,088 441,041 1,152,463 0 0 0 2,722,377

29 Purchases for Resale 0 1,047,007 0 0 0 0 0 1,047,007

30 Depreciation Expense 0 0 0 0 0 0 0 0

31 Total Expenditures 25,243,035 4,264,022 9,682,825 594,658 0 0 0 39,784,540

NET ASSETS

32 Current Year Net Change 6,762,215 1,061,759 (108,853) (501,486) 5,091 0 0 7,218,726

33 Prior Year Net Assets 652,132 796,508 188,767 43,760,491 4,805,344 34,070 0 50,237,312

34 Current Year-To-Date Net Assets 7,414,347 1,858,267 79,914 43,259,005 4,810,435 34,070 0 57,456,038

Hocking College

Statement of Revenues, Expenditures and Changes in Net Assets (SRECNA) - All Funds - Schedule II

Unaudited

Fiscal Year To Date Through February 28, 2014

Current Funds Noncurrent Funds

February 28, 2014

Unrestricted

Restricted Plant

Endowment

(including

quasi)

Loan Agency

Column Letter A B C D

Original Actual FY14

Row No. Budget to Date Variance Actual/Budget

FY14 FY14 Fav/(Unfav) B / A

REVENUES $ $ $ %

1 Tuition, Fees and Other Student Charges 24,018,861 22,326,375 (1,705,998) 92.90%

2 State Appropriations 14,015,965 9,394,299 (4,621,666) 67.00%

3 Gifts, Grants and Contracts - - -

4 Sales and Services 90,984 213,913 122,929 235.10%

5 Other Sources 66,129 70,663 4,534 106.90%

6 Total Revenues 38,191,939 32,005,250 (6,200,201) 83.80%

EXPENDITURES - object code view

7 Faculty and Staff Payroll 20,650,515 13,505,495 7,145,020 65.40%

8 Student Payroll 706,104 477,476 228,628 67.60%

9 Employee Benefits 7,531,062 5,182,713 2,348,349 68.80%

10 Outsourced Teaching 50,000 44,563 5,437 89.10%

11 Legal and Accounting Services 75,000 69,769 5,231 93.00%

12 Supplies 1,308,904 717,167 591,737 54.80%

13 Course and Lab Fees 2,420,166 1,123,752 1,296,414 46.40%

14 Dues and Memberships 86,762 73,804 12,958 85.10%

15 Postage and Freight 68,808 57,502 11,306 83.60%

16 Service/Maintenance Contracts 733,986 618,309 115,677 84.20%

17 Rentals and Leases 221,690 178,669 43,021 80.60%

18 Travel 317,698 131,595 186,103 41.40%

19 Utilities 1,159,162 666,802 492,360 57.50%

20 Transfers to/from Other Funds (500,000) (261,721) (238,279) 52.30%

21 Repairs and Maintenance 113,016 65,958 47,058 58.40%

22 Marketing and Promotion 224,940 162,298 62,642 72.20%

23 Transfer to Strategic Reserve 750,000 500,000 250,000 66.70%

24 Student Aid 1,200,000 1,304,450 (104,450) 108.70%

25 Insurance 245,000 211,198 33,802 86.20%

26 Equipment 190,322 44,752 145,570 23.50%

27 Bad Debt Expense 300,000 (1,301) 301,301 -0.40%

28 Miscellaneous Expenditures 338,804 369,785 (17,469) 105.00%

29 Purchases for Resale - - -

30 Depreciation Expense - - -

31 Total Expenditures 38,191,939 25,243,035 12,962,416 66.10%

32 CURRENT YEAR NET CHANGE TO NET ASSETS - 6,762,215

Hocking College

Statement of Revenues, Expenditures and Other Changes

Current Funds - Unrestricted - Educational & General (E&G) - Schedule III

Fiscal Year To Date Through February 28, 2014 and February 28, 2013 66.67% (8 months)

Row No.

Budget

Year to Date

Actuals

Percent of

Budget

Recognized Budget

Year to Date

Actuals

Percent of

Budget

Recognized

BOOKSTORE

1 1,500,000 905,490 60.37% Revenues 2,300,000 1,545,390 67.19%

2 (1,500,000) (801,064) 53.40% Expenditures (2,300,000) (1,782,450) 77.50%

3 0 104,426 Current year net change to net assets 0 (237,060)

4 102,751 Plus beginning of year net assets

5 207,177 Net assets as of this report

RESIDENCE & DINING SERVICES

6 4,200,000 4,106,838 97.78% Revenues 4,788,146 4,405,606 92.01%

7 (4,200,000) (3,280,570) 78.11% Expenditures (4,788,146) (3,278,762) 68.48%

8 0 826,268 Current year net change to net assets 0 1,126,844


10 1,435,803 Net assets as of this report

THE INN AT HOCKING COLLEGE

11 0 0 Revenues 1,100,000 99,346 9.03%

12 0 0 Expenditures (1,100,000) (113,717) 10.34%

13 0 0 Current year net change to net assets 0 (14,371)

14 0 Plus beginning of year net assets

15 0 Net assets as of this report

LAKE SNOWDEN

16 147,444 100,227 67.98% Revenues 250,000 78,085 31.23%

17 (147,444) (179,878) 122.00% Expenditures (250,000) (150,418) 60.17%

18 0 (79,651) Current year net change to net assets 0 (72,333)

19 0 Plus beginning of year net assets

20 (79,651) Net assets as of this report

PARKING SERVICES

21 240,000 213,226 88.84% Revenues 260,000 214,422 82.47%

22 (240,000) (2,510) 1.05% Expenditures (260,000) (204,742) 78.75%

23 0 210,716 Current year net change to net assets 0 9,680


25 294,938 Net assets as of this report

TOTAL OF ALL AUXILIARIES

26 6,087,444 5,325,781 87.49% Revenues 8,698,146 6,342,849 72.92%

27 (6,087,444) (4,264,022) 70.05% Expenditures (8,698,146) (5,530,089) 63.58%

28 0 1,061,759 Current year net change to net assets 0 812,760


30 1,858,267 Net assets as of this report

February 28, 2014

Auxiliary Unit

February 28, 2013

Hocking College

Current Funds - Unrestricted - Auxiliaries - Schedule IV

Statement of Revenues, Expenditures and Other Changes

Fiscal Year To Date through February 28, 2014 and February 28, 2013



SUBJECT: FY 2015 Other Fees Resolution BACKGROUND INFORMATION/SUMMARY: The other fees which the Board has historically been asked to approve consist primarily of fees associated with living in the College’s residence halls. Many of the ancillary fees are proposed to remain the same except for the deposit which is proposed to increase from $200 to $400. That increase aligns with pushing back the payment schedule for room leases to coincide with the tuition payment plan schedule, to minimize confusion with students as to deadlines. Room rates for Hocking Heights, the College’s oldest residence hall and owned by the Foundation, are proposed to remain the same as FY 2014. In addition a number of double rooms are being converted to single rooms in an effort to increase the occupancy rate of that facility. Room rates for the College’s two newest residence halls – North Hall and Downhour – will stay the same for anyone who is paid in full by August 1 or whose aid is determined to cover the remaining balance. After August 1 those room rates will increase by 3% for anyone leasing rooms after that date. RECOMMENDATION: That the Board adopt the resolution for the FY 2015 other fees

RESOLUTION 2014-08

FY 2015 Other Fees

WHEREAS, the College has begun the process of preparing its operating budget for the FY 2015 fiscal year

and

WHEREAS, the College desires to minimize the financial impact to students while making sure it continues to

meet its obligations and

WHEREAS, the College is proposing that a number of fees remain the same, while increasing some room rates

by 3% after a certain date, thereby giving students the opportunity to take advantage of FY 2014 room rates

NOW THEREFORE BE IT RESOLVED that the Board of Trustees of Hocking College adopts the following

proposed other fees:

Description FY 2014 FY 2015

Application Fee for Housing 50$ 50$ No increase

Room Deposit (Fall Semester Applicants) 200$ 400$ Increase due to change in payment plan schedule

Late Fee 25$ 25$ No increase

Assigned Parking (Semester) 75$ 75$ No increase

Regular Parking (Semester) 53$ 53$ No increase

Lost Mail Box Key 5$ 5$ No increase

Improper Checkout 50$ 50$ No increase

Dining Fee (Semester) 550$ 550$ No increase

Single 2,730$ 2,730$ No increase

Double 2,335$ 2,335$ No increase

Triple 1,915$ 1,915$ No increase

RSM 2,010$ 2,010$ No increase

Double 2,760$ 2,840$ +3%, rounded; no increase if paid by 8/1

RSM 2,085$ 2,150$ +3%, rounded; no increase if paid by 8/1

Double 1,140$ 1,140$ No increase

RSM 980$ 980$ No increase

Meal Plan (Mandatory) 415$ 415$ No increase

Autumn and Spring Semester Rates

Hocking Heights: (Per Semester)

North/Downhour: (Per Semester)

Summer 2014 Rates

North/Downhour Halls



SUBJECT: FY 2015 Tuition (Instructional and General Fee) Increase Resolution BACKGROUND INFORMATION/SUMMARY: FY 2015 is the second year of the State’s biennial budget (HB 59). In that Bill, two-year institutions are permitted to increase their annual tuition up to $100 per year (fee cap) for a full-time student (15 credit hours). The College is proposing to increase its tuition by $100 per year ($50 per semester) as permitted by legislation. In addition, the College is proposing a change in the range where there is no additional charge from 12–18 hours to 12-16 hours. Lastly the College has changed the allocation of its tuition amount between the instructional fee and the general fee. The general fee has been reduced to be 16% of the per credit hour tuition charge so that in its aggregate it is more in line with the cost of the services it is intended to cover. The general fee is to provide funding for non-instructional student services. The services and activities supported by the fee promote students' emotional and physical well-being, as well as their cultural and social development outside the classroom. RECOMMENDATION: That the Board adopt the resolution for the FY 2015 tuition increase

RESOLUTION 2014-09

FY 2015 Tuition (Instructional and General Fee) Increase

WHEREAS, the College is preparing its operating budget for the FY 2015 fiscal year and

WHEREAS, the State’s current budget bill (HB 59) contains language that permits two year

institutions to increase tuition by $100 per academic year (fee cap) for a full-time student

and

WHEREAS, the College is anticipating a decrease in State Share of Instruction (SSI) in FY

2015 and

WHEREAS, SSI and Student Tuition, Fees and Other Student Charges make up 99% of the

College’s operating budget

NOW THEREFORE BE IT RESOLVED that the Board of Trustees of Hocking College adopts the

proposed tuition (instructional and general fees) schedule resulting in an increase of

approximately 2.3% or $100 per academic year ($50 per semester) for a full-time student,

beginning Autumn 2014 semester.

BE IT FURTHER RESOLVED that the President and Treasurer are authorized to establish a

program by program fee rate and when appropriate to establish course fees to cover

extraordinary costs.

Per Credit Instructional Fee General Fee Total

1 $154 $29 $183

2 $308 $58 $366

3 $462 $87 $549

4 $616 $116 $732

5 $770 $145 $915

6 $924 $174 $1,098

7 $1,078 $203 $1,281

8 $1,232 $232 $1,464

9 $1,386 $261 $1,647

10 $1,540 $290 $1,830

11 $1,694 $319 $2,013

12-16 $1,848 $347 $2,195

PER SEMESTER

Out of State Surcharge/ Full-Time; Non-Subsidy-Eligible $2,195 per semester

Out of State Surcharge/Part-Time; Non-Subsidy-Eligible $ 183 per credit hour

board of trustees meeting tuesday, march 25, 2014 …...mar 25, 2014 · ms. villavicencio reported...

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