board of trustees meeting january 17, 2012admin.sanjac.edu/sites/default/files/10/1-17-12.pdf ·...

Board of Trustees Meeting

January 17, 2012

January 13, 2012

NOTICE OF MEETING BOARD OF TRUSTEES

SAN JACINTO COMMUNITY COLLEGE DISTRICT

The Board of Trustees of the San Jacinto College Community District will meet at 6:00 p.m., Tuesday, January 17, 2012, in Room 201 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas.

BOARD WORKSHOP

AGENDA

I. Dinner II. Enrollment Update III. Compliance with Bacterial Meningitis Vaccination Requirement IV. Update on Gulf Coast Partners Achieving Student Success

(GCPASS) grant V. Calendar VI. General Discussion Certification as to Posting or Giving of Notice On this day, January 13, 2012, this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto Community College District, 4624 Fairmont Parkway, Pasadena, Texas, the college’s website, and is readily accessible to the public upon request. _____________________________________________ Dr. Brenda Hellyer, Ed.D.

January 13, 2012 NOTICE OF MEETING BOARD OF TRUSTEES


The Board of Trustees of the San Jacinto College Community District will meet at 7:00 p.m., Tuesday, January 17, 2012, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas.

BOARD MEETING AGENDA

I. Call the Meeting to Order

II. Invocation and Pledge to the Flag

III. Special Announcements, Recognitions, Introductions, and Presentations

Lubrizol Foundation Ruth Keenan 2011 - 2012 NISOD Excellence Award Recipients Brenda Hellyer Monica Thomas – Holiday Ornament Contest State Representative

Ken Legler

IV. Student Success Presentation Data Highlight - First Time in College Graduation Rate George González

V. Communications to the Board of Trustees

VI. Hearing of Such Citizens or Groups of Citizens Desiring to be Heard Before the

Board VII. Informative Reports to the Board

A. San Jacinto College Financial Statement B. San Jacinto College Foundation Financial Statement C. Board Finance Committee Minutes

ACTION ITEMS

VIII. Consideration of Approval of Amendment to the 2011-2012 Budget For Restricted Revenue and Expenses Relating to Federal and State Grants

IX. Consideration of Approval of Memorandum of Understanding

with Sheldon Independent School District to Establish an Early College High School

PURCHASING REQUESTS

X. Consideration of Construction Requests

XI. Consideration of Purchasing Requests

CONSENT AGENDA

(Any item placed on the consent agenda shall be removed and taken up as a separate matter, if so requested by any member of the Board, otherwise all items will be voted on with one (1) motion.) A. Approval of the Minutes for the December 12th Board Meeting and Board Workshop B. Approval of the Budget Transfers C. Approval of Personnel Recommendations D. Approval of the Affiliation Agreements E. Next Regularly Scheduled Meeting Items for Discussion/Possible Action (continued) (Items removed from the Consent Agenda, will be considered at this time)

XII. Adjournment The Board of Trustees may at any time prior to adjournment, in accordance with Sections 551.001 of the Texas Government Code, move into Closed Session under the following provision(s) of the Open Meetings Act: Section 551.071 – Consultation with Attorney Section 551.072 – Deliberation Regarding Real Property Section 551.073 – Deliberation Regarding Gifts and Donations Section 551.074 – Personnel Matters Section 551.076 – Deliberation Regarding Security Devices or Security Audits Section 551.086 – Deliberation Regarding Economic Development Negotiations Certification as to Posting or Giving of Notice On this day, January 13, 2012, this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto Community College District, 4624 Fairmont Parkway, Pasadena, Texas, the college’s website, and is readily accessible to the public upon request. _____________________________________________ Brenda Hellyer, Ed.D.

San Jacinto College Foundation

Statement of Financial Position

As of November 30, 2011

ASSETS

Current Assets

Checking/Savings

General Fund 1,161,144$

Other Funds 0

Total Checking/Savings 1,161,144

Accounts Receivable

Scholarship Receivables 10,627

Special Events Receivables 7,211

Sponsorship Receivable 300

Allowance (3,428)

Discounts (199)

Total Accounts Receivable 14,511

Other Current Assets

SJC Foundation Investments 5,702,353

Total Other Current Assets 5,702,353

Total Current Assets 6,878,008

TOTAL ASSETS 6,878,008$

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Accounts Payable

Event Payable 1,600

Grants Payable 14,856

Programs Payable 132,536

Scholarships Payable 382,344

Student Success Payables 118,487

Total Accounts Payable 649,822

Total Current Liabilities 649,822

Total Liabilities 649,822

Equity

Net Assets 6,223,382

Net Income 4,803

Total Equity 6,228,185

TOTAL LIABILITIES & EQUITY 6,878,008$

San Jacinto College Foundation

Statement of Activities

For the Period July 1 to November 30

2011 2010 Change

Ordinary Income/Expense

Income

Contributions 598,375$ 538,044$ 60,331$

Total Income 598,375 538,044 60,331

Expense

Grants Awarded 8,664 - 8,664

Programs Sponsored 40,863 10,419 30,445

Scholarships Awarded 631,882 615,296 16,586

Student Success Initiatives 38,959 - 38,959

Total Expense 720,368 625,715 94,653

Net Ordinary Income (121,993) (87,671) (34,322)

Other Income/Expense

Other Income

Fundraising Events 70,583 62,748 7,836

Investment Income 66,147 469,785 (403,638)

Total Other Income 136,730 532,533 (395,802)

Other Expense

Bad Debt - 4,145 (4,145)

Foundation Expenses 7,367 11,020 (3,653)

Management Expense 1,117 - 1,117

Sponsorship Expenses 1,450 1,500 (50)

Total Other Expense 9,934 16,665 (6,731)

Net Other Income 126,796 515,867 (389,071)

Net Income 4,803$ 428,196$ (423,393)$

Contributions Over $1000

Donor Amount Fund

Brown Foundation $5,000 Scholarship Donation

Dean Hunt $1,000 North Campus Baseball Program

Dickinson ISD Education Foundation $1,000 Scholarships In/Out

Discount Tire $1,000 Scholarships In/Out

Encore Trust $1,183 Scholarships In/Out

Galena Park ISD Edcuation Foundation $1,000 Scholarships In/Out

John and Nancy Thacker $3,000 Nancy Thacker Scholarship

Major League Baseball Charities, Inc. $2,500 Scholarships In/Out

Merrily Joy Hoffman $1,500 Accounting Bulldog Scholarship

Pasadena Livestock Show and Rodeo $2,000 Scholarship Donation

Roy Mease $26,539 Kipper Mease Memorial

Shell Oil Company $5,000 Process Technology Program

Bill and Connie Harry $1,000 2011 Golf Tournament

Daniel J. Snooks $3,050 2011 Golf Tournament

PiperJaffray $1,000 2011 Golf Tournament

Frank E. Nadolney $5,000 Veteran Student Centers

Keith Sinor $1,000 Veteran Student Centers

Lubrizol Corporation $1,000 Veteran Student Centers

Ruth and Gordie Kennan $1,000 Veteran Student Centers

Employee Contributions $3,016 2011 Golf

Employee Contributions $215 2011 Promise for Their Future

Employee Contributions $24 Jan Corbin Music Fund

Employee Contributions $10 John Locke Memorial

Employee Contributions $450 Veteran Student Centers

Brenda Hellyer $100 2010 Golf Tournament

Brenda Hellyer $800 2011 Golf Tournament

Brenda Hellyer $500 2011 Promise for Their Future

Brenda Hellyer $50 Foundation Memorial Sheleigh Carmichael

November 1 - November 30, 2011

Finance Committee Meeting November 29, 2011

Members Present: Marie Flickinger, John Moon, Ruede Wheeler with Larry

Wilson Others Present: Brenda Hellyer, Ken Lynn, Steve Trncak, Linda Torres and Lori

Barbay

I. Approval of Minutes – September 20, 2011 a. The minutes of the September 20, 2011, Finance Committee Meeting were

approved as presented.

II. Internal Audit Cash Count Report a. Linda Torres shared a memo regarding cash count observations. On

October 20 and 21, 2011, the audit department performed surprised cash counts at all three campus business offices and campus departments which are issued start-up and/or petty cash to make change. The cash counts focused on (1) verifying the existence of funds issued to each location, (2) substantiating the accuracy of any current collections not yet deposited, and (3) ensuring controls are followed in order to adequately safeguard college funds.

b. No exceptions were noted. All start-up and/or petty cash was verified, all funds collected for deposit tied to the appropriate collections register and all cash was found to be properly secured. All areas have experienced vast improvements with their cash controls as compared to the initial surprise cash count in February 2009.

III. Bank Reconciliations Audit Report

a. Ms. Torres discussed the audit which included a detailed evaluation of the operational efficiency, accuracy, and internal controls surrounding bank reconciliations between January 1, 2011, and May 31, 2011. Only one area was noted where improvements could be made to strengthen existing controls and procedures. Internal Audit recommends removing the Receivables Reconciliation Manager’s Banner security access to any class which allows journal entries to be posted to the general ledger. No corrective account plans necessary.

IV. Annual Internal Audit Report

a. The District’s Annual Internal Audit Report for 2010/11 was shared as well as the proposed audit plan for the 2011/12 audit year. The annual report provides information on audits completed and significant observations noted during the past audit year.

b. The status of audits, reviews and follow-ups was shared indicating three audits were still in progress (Bank Reconciliations, Continuing and Professional Development, and Grants: Sub-Recipients Reviews). The

Finance Committee Minutes November 29, 2011 Page 2

Child Care Center audit is complete, but management is currently drafting the Correction Action Plan. The synopsis of Issued Reports was shared indicating the “risk rating” and number of Correction Action Plans and their completion status.

c. The proposed audit plan for 2011/12 was based on a risk assessment performed during July/August 2011. The audit department identified over 150 auditable areas and sorted them highest to lowest risk. The proposed 2011/12 Audit Plan was devised from this list. A total of 17 audits are scheduled to be performed during the 2011/12 fiscal year. The audit plan was approved as presented.

d. The scholarship audit may begin the first week of February. Dr. Wheeler asked if we do a comparison per student on each campus to determine the efficiency of the campus budget as there needs to be a measure of efficiency. It is important to measure the efficiencies of the campus. John Moon felt this would be beneficial as well. Dr. Hellyer stated that this comparison is not done, but a program cost comparison is done. Mr. Lynn will determine an approach and the necessary assumptions to obtain the efficiency factors by campus as requested.

V. Proposed Amendment to the 2011-2012 Operational Budget

a. Mr. Lynn shared data to support the need to make an amendment to the 2011-2012 budget based on not reaching the budgeted amount for tuition and fees. We haven’t had the enrollment to support the $1,528,529 increase. Therefore, it is proposed to move $600,000 from the instructional reserve for growth to balance the budget. There will be no budget adjustment, just a transfer of funds between line items. There will be an action item to amend the budget at the December 2011 Board of Trustees meeting.

b. The North campus had the most growth possibly due to its technical programs. In order to determine where the additional students are coming from, a zip code analysis will be conducted.

VI. Financial Audit Progress August 31, 2011

a. Mr. Lynn shared the preliminary figures for the financial audit. The Statements of Net Assets for August 31, 2011 and 2010 were reviewed. Total assets increased from $506,725,448 to $579,050,885. A $5.8 million increase in net assets was noted. While not finalized it is anticipated that there will be a decline in unrestricted net assets due to capital investment.

b. Exhibit 2 – Operating revenues up; operating expenses. Auditors will go over audit report at the December workshop.

c. The approval of the audit will be an action item at the meeting of the Board of Trustees on December 12, 2011.

Finance Committee Minutes November 29, 2011 Page 3 VII. Compensation Study Overview

a. Steve Trncak reviewed a handout on the SJCD Compensation Study Overview. Reviews of all job descriptions and employee classifications have been done. A market study has been conducted to compare salary market offerings to surrounding competitor employers.

b. There are currently 588 unique job titles in use for 780 employees. The proposed plan contains 242 unique titles.

c. Survey comparators were done with the Big 8 and Gulf Coast colleges including Colleges and University Personnel Association (CUPA), Texas Community College Teacher Association (TCCTA) and Towers Watson.

d. Market data was collected for 116 job titles (benchmarks). Comparisons were made at calculated midpoint, which is typically the external market’s expression of the value of a journey-level (5-7 years or 12 years) incumbent. Actual salaries are not usually compared due to varying tenure, performance, etc. Actual salaries were reported if no formal ranges existed.

e. Summary of survey findings and compensation issues were discussed for faculty and non-faculty (staff, professionals and administrators). For faculty positions, the College’s entry rates are more competitive than the top-out rates. At time of hire, SJC faculty were credited with up to 6 to 15 years of experience (depending on job group) when calculating starting salary. The College’s current pay ranges are competitive for 92 of the 116 jobs surveyed, or 79% of the sample. Actual salaries and range penetration vary, and are not perfectly consistent across all jobs; starting salaries do not take previous work experience in to account.

f. Steve Trncak will look at the base salaries and benefits in Phase 2. We want to match the market and be competitive and hopefully draw faculty from other colleges giving more years of credit. The College currently only gives six years of credit now.

g. Implementation: i. SLT determines way forward on compensation adjustments and

cost implication. ii. Board approves compensation study actions.

iii. Compensation market adjustments granted in first quarter of 2012. iv. Any compensation adjustments (market adjustments, market

premiums, stipends, etc.) rolled into base salary before differentiated merit compensation calculated.

v. Communication plan to present the adopted go-forward plan(s) for various stakeholder groups.

VIII. Bacterial Meningitis Vaccination

a. Brenda Hellyer stated that the information about the new State mandated Meningitis immunization was being circulated. The $6 fee originally approved to offset the cost for tracking the paperwork associated with the immunization will not be collected for the Spring Semester. Some do not

Finance Committee Minutes November 29, 2011 Page 4

see this fee as being the solution. Therefore, another plan will be devised and become effective for January 2012.

IX. Other

a. A brief discussion took place about the water meter at the Golf Course. The College had developed one plan of action but will need to revise it due to surcharges from the City of La Porte. Mr. Lynn will check in to the feasibility of installing a new meter at the Golf Course from the existing line and get were credit for usage on the new meter. Possibly tap into the London Belle Apartments’ line and go straight across Cunningham. This change will bring the water from the City of Pasadena.

Action Item “VIII“ Regular Board Meeting January 17, 2012

Consideration of Approval of Amendment to the 2011-2012 Budget for Restricted Revenue and Expenses Relating to Federal and State Grants

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve an amendment to the 2011-2012 budget for restricted revenue and expenses related to grants. BACKGROUND Federal, state, and local grant activity is ongoing as amendments to currently active grants are processed and new grants are awarded. In order to fund the objectives of the grants, grant operating budgets must be established in a timely manner. This request for a budget amendment reflects the additions to restricted revenues and restricted expenses as a result of amendments and new awards received during the month of December 2011. IMPACT OF THIS ACTION Approval of the budget amendment will allow the College’s staff to implement the programs in accordance with the requirements of the additionally funded award amounts. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) Restricted revenues and restricted expenses will each be increased by $723,833, so the net impact on the College budget is zero. MONITORING AND REPORTING TIMELINE The Office of Grants Management provides continuous monitoring of grant operations, which are included in the annual financial report to the Board of Trustees. ATTACHMENTS Attachment 1- Budget Amendments-01-17-12 Attachment 2- Grant Detail-01-17-12 RESOURCE PERSONNEL Ken Lynn 281.998.6306 [email protected] Kelly Chapman Simons 281.998.6123 [email protected]

mailto:[email protected]


Attachment 1 - Budget Amendments - 01-17-12

AmountDebit

Fund Org. Account Prog. (Credit)

Department of Health and Human Services/Texas Education Agency/Childrens Learning Institute/University of Texas Health Science Center - Texas School Ready Grant Program (New Grant)Federal Grant Revenue 539308 56700 554100 110000 (2,000) Lease - Facilities 539308 56700 731730 460920 1,500 Operating Supplies - Consumable 539308 56700 711410 460920 500

-$

Texas Workforce Commission - Maritime Consortium II Skills Development Training Grant (New Grant)State Grant Revenue 551012 56700 554200 110000 (616,865) Non-Instr Labor - Staff 551012 56700 612000 160927 45,050 Benefits 551012 56700 650000 160927 12,260 Instructional Supplies - NonCapital 551012 56700 711120 160927 5,000 Computer Supplies - NonCapital 551012 56700 711320 160927 2,500 Equipment - Instructional Lab 551012 56700 741130 160927 40,000 S/A - Departmental Scholarships T&F 551012 56700 751009 160927 488,905 Contract Svs - Indirect Costs 551012 56700 731500 620909 23,150

-

Texas Workforce Commission - Hospital Consortium Skills Development Training Grant (New Grant)State Grant Revenue 551013 56700 554200 110000 (65,841) Non-Instr Labor - Staff 551013 56700 612000 160927 4,676 Benefits 551013 56700 650000 160927 1,310 S/A - Departmental Scholarships T&F 551013 56700 751009 160927 59,855

-

San Jacinto College Foundation - Student Success Initiatives FY 2012 Quarter 2 Awards (New Grant)Local Revenue 571006 56700 554300 110000 (28,856) Operating Supplies - Consumable 571006 56700 711410 561211 10,356 Student Aid - Tuition & Fees 571006 56700 751009 521217 8,500 Student Travel - Lodging 571006 56700 721315 561211 450 Student Travel - Meals 571006 56700 721335 561211 1,250 Student Travel - Vehicle Rental 571006 56700 721370 561211 3,300 Cont Sv-Outside Performance/Speaker 571006 56700 731380 561211 5,000

-

United Way - Bright Beginnings Daycare Program (Additional Funds)Local Grant Revenue 265502 56700 554300 110000 (5,271) Stipends - Educational 265502 56700 614360 620920 5,020 Benefits 265502 56700 650000 620920 251

-

SAN JACINTO COLLEGE DISTRICT Federal, State, and Local Grant Amendments

January 17, 2012

Attachment 1 - Budget Amendments - 01-17-12

Shell Oil Company – Process Technology Laboratory Refurbishment Grant (Additional Funds)Local grant Revenue 265602 56700 554300 110000 (5,000) Instructional Supplies - Consumable 265602 56700 711110 660945 5,000

-

Net Increase (Decrease) -$

Note: Credits to revenues are increases and credits to expenses are decreases.Conversely, debits to revenue are decreases and debits to expenses are increases.

Attachment 2 – Grant Detail – 01-17-12

January 17, 2012 Board Book – Grant Amendments Detail List Department of Health and Human Services/Texas Education Agency/Children’s Learning Institute/ University of Texas Health Science Center - Texas School Ready Grant Program (New Grant) The purpose of the grant is to implement a cohesive service model to dramatically improve early literacy, language, math and social development for preschool eligible children; to provide high quality early childhood education programs that coordinate Pre-kindergarten resources among public school districts, Head Start programs, and childcare providers; and to assist preschool children in achieving school readiness and successful transition into Kindergarten. The Children’s Learning Institute (CLI) at the University of Texas Health Science Center, Houston, is the technical assistance provider for these grants and will assist SJCD with the implementation of program components, as required. Texas Workforce Commission - Maritime Consortium II Skills Development Training Grant (New Grant) In preparation for this project, San Jacinto College worked with some of the best maritime companies and vendors in Texas under the first Maritime Consortium grant. The companies mentored college staff and assisted with the development of the workforce training and associate degree program to serve the long-term training and education needs of companies all along the Texas Gulf Coast. At one time companies sent most of their employees out of state for training. The curriculum developed during the first grant and the equipment purchased with this grant will allow the college to continue offering the training in Texas and further the development of a relationship with this important industry. Texas Workforce Commission - Hospital Consortium Skills Development Training Grant (New Grant) The Hospital Consortium Skills Development Training Grant updates healthcare worker skills at partner’s facilities. Partners sign a memorandum of understanding to send workers to attend the training. They also agree to pay the minimum prevailing wage to the trained workers once skills have been updated. The training is for the Hospital Corporation of America, Inc. (HCA) and HCA subsidiaries. San Jacinto College Foundation - Student Success Initiatives FY 2012 Quarter 2 Awards (New Grant) Each quarter San Jacinto College invites faculty and staff to submit proposals designed to support Student Success each year. Preference is given to proposals that directly engage students and focus upon maximizing the probability of academic success. These grants are pilot projects, which, if successful, will continue with express permission of the District or campus if funds are available.

Attachment 2 – Grant Detail – 01-17-12

United Way - Bright Beginnings Daycare Program (Additional Funds) This program was founded in 2002 between Exxon Mobile and United Way to provide enhanced childcare and improved educational programs for children in daycares serving underprivileged children. Each childcare center maintains its individuality but they are united by the support provided by this grant to enhance access to quality care and educational programs. Centers are chosen by their openness to change and passion for delivering quality care to children. Shell Oil Company – Process Technology Laboratory Refurbishment Grant (Additional Funds) Shell Oil Company is an avid supporter of San Jacinto College. Shell Oil is donating the grant funds to San Jacinto College for refurbishment of laboratory supplies and equipment. The company noted in its contribution letter that San Jacinto College understands the contributions of the energy industry in the future of Houston. Shell Oil also stated that it is aware of the College’s focus on energy career awareness for students.

Action Item “IX“ Regular Board Meeting January 17, 2012

Consideration of Approval of Memorandum of Understanding with Sheldon Independent School District to Establish an Early College High School

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the Memorandum of Understanding with Sheldon Independent School District to establish an Early College High School serving grades 9 through 12 and providing concurrent enrollment for academic dual credit college courses. BACKGROUND During the academic year 2011-2012, Sheldon Independent School District (Sheldon ISD) and San Jacinto College (SJC) have participated in a collaborative effort supported by a Texas Education Agency (TEA) grant to consider the feasibility of opening an Early College High School designed to serve the students of C. E. King High School. The planning team that included representatives from SJC and Sheldon ISD has worked with a TEA coach and has participated in several site visits to Early College High Schools, paying particular attention to “school within a school” exemplars. The team has prepared an application for submittal to the Texas Education Agency (TEA) for a Fall 2012 launch. One of the required documents for that application is a Memorandum of Understanding (MOU) between the parties. The application is to be submitted to TEA no later than April 15, 2012, and the MOU must be approved by both the Sheldon ISD and SJC Boards of Trustees. At capacity, the Sheldon Early College High School (Sheldon ECHS) will serve up to 500 traditionally underserved students at no cost to the student. These students include economically disadvantaged, first generation in college, and at-risk students who would not likely attend college. Through the Sheldon ECHS program, these students will have the opportunity to earn up to 60 college credit hours resulting in an Associate of Arts or Science degree by the time they graduate from high school. Classes for freshmen and sophomores will be held at C.E. King High School in a separate facility that will be dedicated to the Sheldon ECHS. Students will take pre-advanced placement level high school courses and two college courses each year. During their junior and senior years of high school, students will travel to San Jacinto College North campus to attend their college courses with other traditional college students. Staffing for the college sections will be met with current full-time or adjunct faculty, with no full-time faculty added specifically for Sheldon ECHS. Therefore, the cost to SJC is primarily the addition of adjunct faculty or approved overloads as necessary to maintain the number of course sections on the campus and at Sheldon ECHS. The fiscal impact to the College over four years is projected to be positive with the major cost being the addition of adjunct faculty as the program reaches full capacity, as well as the funding for a full-time educational planner.

Action Item “IX“ Regular Board Meeting January 17, 2012

Consideration of Approval of Memorandum of Understanding with Sheldon Independent School District to Establish an Early College High School

The Dual Credit Office at North Campus will act as liaison with Sheldon ECHS administration to facilitate access to SJC student support systems. Dr. Allatia Harris is the coordinating leader for SJC on the project. IMPACT OF THIS ACTION Approval of the MOU provides an outline of the collaboration required between the SJC and Sheldon ISD to create an Early College High School program to serve grades 9 through 12. The program will be known as the Sheldon Early College High School (Sheldon ECHS) which will provide concurrent enrollment for academic dual credit college courses to traditionally under served high school students in the Sheldon ISD attendance zones BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) In the first year of operation, SJC operates at a return of forty-four cents ($.44) for every dollar spent for an operational loss of $22,134. During the second year of operation, with 200 students in the pipeline, SJC earns $1.17 for every dollar expended with a gain of $15,774 at the end of the second year. In the third and fourth years, as Sheldon ECHS is fully enrolled, SJC recognizes gains of $1.48 per dollar spent in year three ($117,186) and $1.51 in year four ($236,559). The four year average total return per dollar spent is $1.42 with total positive revenue equaling $347,385, prior to indirect costs. MONITORING AND REPORTING TIMELINE None ATTACHMENTS Attachment 1 - Memorandum of Understanding Attachment 2 - Enrollment Data and Financial Analysis RESOURCE PERSONNEL Dr. Allatia Harris 281.459.7140 [email protected]


Attachment 1

Sheldon ECHS Memorandum of Understanding Page 1 of 16

MEMORANDUM OF UNDERSTANDING SHELDON EARLY COLLEGE HIGH SCHOOL

This Memorandum of Understanding (“Agreement”) is by and between the San Jacinto Community College District, a public community college established under Chapter 130 of the Texas Education Code and political subdivision of the State of Texas, (“SJCCD”) and the Sheldon Independent School District, a public school district established by law and political subdivision of the State of Texas, (“Sheldon ISD”) for the creation of Sheldon Early College High School (“Sheldon ECHS”) with an effective date of February 1, 2012.

RECITALS

WHEREAS, Section 29.908 of the Texas Education Code authorizes high schools and institutions of higher education in close proximity to the high school to collaborate to provide a program that permits combining high school courses and college-level courses; and

WHEREAS, SJCCD and Sheldon ISD desire to enter into this Agreement to create an Early

College High School serving grades 9-12 known as Sheldon ECHS that will provide concurrent enrollment for academic dual credit college courses to traditionally underserved high school students, defined as at-risk in Section 29.081 of the Texas Education Code, who reside in the Sheldon ISD attendance zones and for whom a smooth transition into postsecondary education is now problematic or challenging, including low-income or economically disadvantaged students, students at-risk of not graduating, first time college-goers, English language learners, students who wish to accelerate completion of the high school program, and students for whom the cost of college is prohibitive; and WHEREAS, the Sheldon ECHS shall operate in conjunction with the SJCCD North (“SJCCD North”)(as used herein, the term “SJCCD North” shall mean the physical SJCCD North Campus and/or SJCCD North Campus personnel); and

WHEREAS, the Sheldon ECHS will provide a small school environment with a highly rigorous program of study where students have the opportunity to earn a Distinguished Achievement Program (“DAP”) high school diploma and complete either an Associate’s degree or 60 credit hours towards a Baccalaureate degree at no cost to the student; and WHEREAS, the Sheldon ECHS will begin the first year of operation with a maximum of 100 incoming grade 9 students then add a cohort of approximately 100-125 incoming grade 9 students on a yearly basis, with a maximum enrollment not to exceed 500 students in grades 9-12; and WHEREAS, the Sheldon ECHS will prepare high school students for successful careers and lifelong learning through a full integration of high school, college, and the workplace during their attendance at Sheldon ECHS; and WHEREAS, Sheldon ECHS students will develop a commitment to learning, a capacity for critical thinking, an understanding of their future roles as community leaders, and the academic and other skills necessary to achieve success in these and other arenas; and

Attachment 1


WHEREAS, all of the students graduating from Sheldon ECHS will enter post-secondary education and/or training with significant advanced standing. NOW THEREFORE, SJCCD and Sheldon ISD agree as follows:

AGREEMENT The foregoing recitals are incorporated herein. 1. TERM The term of this Agreement shall commence upon the later date of approval by (a) the Board of Trustees of Sheldon ISD; and (b) the Board of Regents of SJCCD (“Commencement Date”). The Agreement will expire on June 30, 2014 (“Expiration Date”) unless renewed or extended by the parties or terminated earlier as set forth in this Agreement. The time period between the Commencement Date and the Expiration Date shall be referred to as “Term.” In the event that this Agreement is renewed beyond the June 30, 2014 expiration date or terminates at a time other than the Expiration Date, the term “Term” shall include the renewal period and/or mean the time period between the Commencement Date and the effective date of termination. During the Term, an annual review of this Agreement will be conducted by the Advisory Council, as defined below, for the purpose of program evaluation and recommendation of proposed changes based on Sheldon ECHS needs. 2. OPERATION AND MANAGEMENT The Sheldon ECHS will be managed on a daily basis by the Sheldon ISD and governed by Applicable Law (as hereinafter defined) and subject to and governed by Sheldon ISD policies, procedures, and requirements, including, the Sheldon ISD Code of Student Conduct. Notwithstanding the foregoing, when students are being served at the SJCCD North, for any requirements relating to the college-level curriculum and academics and personnel or agents of SJCCD and presence on SJCCD property, in addition to Applicable Law, SJCCD policy and procedures shall apply. The governance and oversight of the Sheldon ECHS also includes an Advisory Council as described below. The operation, management, and program will be operated in a manner consistent with and in accordance with the Texas Education Agency (“TEA”) Application for Early College Designation submitted by the parties to TEA and as approved by TEA (“Application”). Sheldon ECHS Advisory Council An advisory council comprised of representatives from SJCCD, Sheldon ISD, community/business partner(s), as well as one parent and one student, (collectively “Advisory Council”) will meet on a quarterly basis and as otherwise needed in order to facilitate communication, evaluate instructional and programmatic activities, identify issues and challenges, make recommendations, and enhance collaboration to ensure fidelity of implementation of the ECHS model. Specifically, the Advisory Council will meet in order to complete the following actions as related to Sheldon ECHS:

Attachment 1


a. Develop and implement academic and professional policy; b. Develop and implement budgets and financial policy; c. Review curriculum and achievement; d. Supervise annual evaluation of the program and effectiveness of the collaboration for the

purpose of implementing design improvements and analyzing sustainability; e. Ensure adherence to state and federal regulations that affect the well being of students

enrolled in Sheldon ECHS; f. Communicate progress to the governing boards of Sheldon ISD and SJCCD; and g. Review this Agreement, articulation agreements, and suggest revisions on an annual basis or

as needed. Members of the Advisory Council will include Sheldon ISD representatives: Superintendent of Schools, Assistant Superintendent for Instructional Services, Sheldon ECHS Principal, Coordinator of Advanced Academics, C.E. King High School Principal, Coordinator of Compliance and Grants, Sheldon ECHS Lead Counselor, Community/Business Partner(s), Sheldon ECHS parent and student representatives. SJCCD representatives will include the following: President of SJCCD North, Vice President of Learning, Dual Credit Director, Coordinator of Testing, Dean of Liberal Arts, Department Chair of a Core Academic Department (this assignment will rotate among the department chairs with faculty serving the Sheldon ECHS); SJCCD Assistant Vice Chancellor for Educational Partnerships.

The number of persons who serve on the Advisory Council shall be determined by the parties from time to time. Specific representatives of the Advisory Council are subject to change as advised and agreed upon by the existing Advisory Council members.

Parent and student representatives to this council will be elected following the first parent-student meeting of the year through an onsite nomination/election process. The term of office for the parent representative will be two years. The term of office for the student representatives will be one year.

3. PROVISION OF COURSES (COURSE OF STUDY) SJCCD and Sheldon ISD will collaborate to ensure that Sheldon ECHS provides a course of study that enables Sheldon ECHS students to earn a DAP high school diploma and complete either an Associate’s degree or sixty (60) credit hours towards a Baccalaureate degree within four years of entering high school. The SJCCD will give credit for courses that are at a higher level than taught by the high school, that have been evaluated and approved by the SJCCD curriculum approval process, and for which Course Articulation Agreements have been developed in accordance with Applicable Law, agreed upon between the parties, and approved. An articulated four-year curriculum (grades 9-12) will be developed that provides a seamless transition from grade level to grade level and allows students to transition from high school and elective dual credit classes in grade 9 to full integration into SJCCD North classes by grade 11 and/or 12. Curriculum will represent advanced level coursework. Professional/Career Certification opportunities will be evaluated by the Sheldon ECHS Principal and SJCCD Liaison, as defined below, on an individual student basis.

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Sheldon ECHS will implement a weighted grading scale that aligns with the grading standards for Sheldon ISD. The Sheldon ISD grading scale will serve as the measurement for determining the high school grade point average, class rank, etc. for students in the Sheldon ECHS. SJCCD North will maintain and transcript college credit hours earned and will award credit in the same semester it is earned.

The SJCCD North President will appoint an SJCCD employee to serve as liaison (“SJCCD Liaison”) between SJCCD and the Sheldon ISD. The SJCCD Liaison will work with the Sheldon ECHS and Sheldon ISD personnel to develop and refine a clear and coherent academic program across institutions, be able to make certain decisions with respect to the Sheldon ECHS program on behalf of SJCCD and provide support to the program. The SJCCD Liaison will be housed at SJCCD North. 4. COURSE COMPLIANCE SJCCD North and Sheldon ISD will seek designation as an Early College High School from the TEA and the Texas Higher Education Coordinating Board (“THECB”). Sheldon ISD and SJCCD North will collaborate to review syllabi and curricula to ensure that the Sheldon ECHS students are able to meet all Texas Essential Knowledge and Skills (“TEKS”) and high school graduation requirements while earning college credit. SJCCD North is responsible for involving credentialed teaching faculty in the process of selecting and implementing college courses. This includes ensuring that course goals and standards are understood, and that the same standards of expectation and assessment are applied where SJCCD North courses are offered. SJCCD North will designate personnel to monitor the quality of instruction in order to assure compliance with Applicable Law, SJCCD, and Sheldon ISD. The specific courses to be provided will be as set forth in the application to TEA and the THECB and in the articulation agreement between the Parties. 5. STUDENT ENROLLMENT AND ATTENDANCE Sheldon ECHS applicants must meet minimum standards on eighth-grade STAAR assessments as determined by TEA. As per the Texas Success Initiative, Sheldon ECHS students will take college entrance exams as required by Applicable Law and meet the minimum college readiness standards score requirements as determined and stated in writing by SJCCD North in order to enroll in SJCCD courses. Sheldon ECHS students must meet these standards for the COMPASS or THEA for admission into college level courses. SJCCD North will provide the selected college entrance exam prior to the Sheldon ECHS Summer Bridge Camp at no cost to students. To facilitate student enrollment and retention in the Sheldon ECHS, SJCCD North will administer college placement exams at the Sheldon ECHS campus. During the first year of operation, Sheldon ECHS proposes to become a designated testing site for the college entrance exams selected by SJCCD North in order to facilitate initial and subsequent administrations of these assessments for students. The cost of the college entrance exams will be the responsibility of SJCCD North. Sheldon ECHS students will be required to complete a Sheldon ECHS paper application and the SJCCD North application for admission. Upon mutual agreement, SJCCD North will assist with enrollment of qualified and interested students into the SJCCD North courses at least one time per semester by providing resources and personnel as agreed upon by the parties.

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Both parties will accurately count student attendance and enrollment for funding purposes. Sheldon ECHS attendance procedures for years one and two of operation will follow the usual TEA guidelines and requirements for attendance reporting and accountability. Beginning with year three of operation, Sheldon ISD will submit the required attendance waiver to TEA, if needed, to accommodate the SJCCD North schedule for students. SJCCD North instructors will maintain formal, accurate attendance records for Sheldon ECHS students and will provide such records to Sheldon ECHS as requested.

6. INSTRUCTORS, FACULTY AND ADMINISTRATION All Sheldon ECHS instructors must meet Texas certification requirements in their subject areas and be designated as highly qualified in order to teach high school level courses not part of dual credit. Sheldon ECHS instructors teaching college level or dual credit courses must hold a Master’s Degree in their content area. Sheldon ECHS faculty teaching college level or dual credit courses will be selected by the SJCCD North. Sheldon ECHS faculty teaching non-college or dual credit courses will be selected by Sheldon ISD. Selection will be based on previous teaching experience and success in accelerated courses, with preference given to those that have pedagogical and content expertise, that have proven themselves successful in improving achievement with at-risk students, that can model collegial vocabulary and behavior, and those who have the credentials to teach dual credit in addition to possessing a Texas teaching certificate. SJCCD North will select Sheldon ECHS dual credit instructors who exhibit the characteristics of successful ECHS faculty. Such individuals must hold a Master’s Degree in their content area, meet the credentials required of SJCCD instructors, provide a rigorous curriculum, as well as the support to help at-risk students achieve, and willingly collaborate with Sheldon ECHS faculty, administration, and personnel. SJCCD North instructors of Sheldon ECHS students should possess previous experience and success in teaching freshman, developmental, accelerated, and/or dual enrollment courses. When an instructor from SJCCD North must be absent from teaching a dual credit course whether at the Sheldon ECHS C.E. King High School site or at SJCCD North, SJCCD North is responsible for ensuring that qualified substitute instructors conduct class with the Sheldon ECHS students. It is the responsibility of SJCCD North to communicate with and secure substitutes for its instructors and to ensure that substitutes have met the Sheldon ISD security clearance required of regularly scheduled SJCCD North instructors of Sheldon ECHS students. As needed, faculty of the Sheldon ECHS who are Sheldon ISD employees and meet the requirements necessary to teach college level courses may apply for “Adjunct Instructor Faculty” status from SJCCD during their assignment to the Sheldon ECHS, and will be entitled to the benefits provided by SJCCD to other adjunct instructor faculty. Sheldon ISD faculty assigned to the Sheldon ECHS will be evaluated annually by Sheldon ISD according to criteria established by the Texas Professional Development Appraisal System, the Advisory Council, and Sheldon ISD, and subject to any requirements of Applicable Law. The SJCCD North instructors assigned to the Sheldon ECHS will be evaluated annually by SJCCD according to criteria established by SJCCD and the Advisory Council, and subject to any requirements of Applicable Law. SJCCD North will pay the salary of college instructors who teach a college course for the Sheldon ECHS, whether at the Sheldon ISD site or at an SJCCD North site, including a portion of the salary of any Sheldon ISD employee qualified as an Adjunct Instructor to reflect the proportion of any college level course(s) taught by such employee to the overall number of courses taught by the employee. Sheldon ISD will

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pay the salary for Sheldon ISD personnel assigned to the Sheldon ECHS that are not part of teaching dual credit or college level courses. SJCCD North in collaboration with the Sheldon ECHS Principal will address matters of budgeting, staffing, scheduling, student assessment, curriculum, and professional development in congruence with Sheldon ISD policy, SJCCD policy, Sheldon ECHS procedures, Applicable Law, this Agreement, and the Application. 7. HIGH SCHOOL ORGANIZATION AND FACILITIES Sheldon ECHS will be in a dedicated, stand-alone facility on the Sheldon ISD C.E. King High School campus separate from the rest of the C.E. King High School student body and staff and serve as a small learning community. The space will include core learning classrooms, computer lab, as well as administrative and student support areas. As the number of students increase, Sheldon ISD will provide additional space to meet these needs and maintain the goal of creating a college culture and feeling, separate from the rest of the C.E. King High School student body and staff. During the 11th and 12th grade years, and according to the degree plan, Sheldon ECHS students will attend classes at SJCCD North in space designated for such purpose by SJCCD North. Sheldon ISD will provide conference space as needed for Sheldon ECHS faculty and SJCCD North instructors on the Sheldon ECHS campus for courses being taught at the Sheldon ISD location for the Sheldon ECHS. In addition to the designated Sheldon ECHS facility at C.E. King High School, students will be able to take advantage of the main C.E. King High School library, cafeteria, College and Career Center, and extra-curricular activity areas as needed and appropriate. Sheldon ECHS students will have a Sheldon ISD and SJCCD North Identification Card, which will give them access to the C.E. King High School facility and SJCCD North facility and resources available to all students enrolled at SJCCD. 8. TUITION AND FEES Students enrolled in Sheldon ECHS courses that are required for high school graduation credit will not be required to pay for tuition, fees, or required textbooks. This provision also extends to college level credit courses for which students opt to repeat a course for which they received a low or failing final grade. As provided in Section 20, SJCCD will contribute fifty percent of tuition and fees for Sheldon ECHS students, as well as the cost of TSI testing. Additionally, SJCCD will contribute one hundred percent (100%) of the tuition associated with the course EDUC/PSYC 1300.

Because students do not pay tuition and fees, Sheldon ISD, smaller in size and student population than its surrounding districts, will need support from outside sources to fund Sheldon ECHS. To offset costs, SJCCD North and Sheldon ISD will explore additional funding sources such as community foundations, fundraising through the college development office, and scholarships. Annually, each party will review and commit to its contributions to the tuition, fees, textbooks, and resources required for Sheldon ECHS students. 9. TEXTBOOKS AND SUPPLEMENTAL MATERIALS All textbooks and supplemental materials required for classes will be the responsibility of Sheldon ISD. Supplemental materials, including codes for online access, are defined as materials that provide additional instructional resources not found in the required textbook for a course. SJCCD North

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will not request Sheldon ISD or Sheldon ECHS students to acquire duplicate resources in multiple formats or electronic grading devices that are not supplemental in nature. SJCCD North agrees to use the same textbook for a Sheldon ECHS dual credit course for a period of three years and will collaborate with Sheldon ISD to provide options, including but not limited to the following:

a. Renting textbooks or online materials b. Allowing vendor discounts through the campus bookstore c. Developing community partnerships for textbook scholarships d. Enabling Sheldon Early College High School to copy course packets

10. TRANSPORTATION Sheldon ISD will provide transportation for Sheldon ECHS students from their place of residence to and from the Sheldon ECHS campus in accordance with Sheldon ISD policy for all required school days based on the Sheldon ECHS instructional calendar. Sheldon ISD will likewise provide transportation from the Sheldon ECHS to and from SJCCD North for all required college courses on the college campus for all Sheldon ECHS students. 11. INSTRUCTIONAL SCHEDULE AND CALENDAR The Sheldon ECHS will follow a schedule which facilitates the offering of college and high school courses simultaneously. The SJCCD Liaison will plan and schedule college level courses collaboratively with the Sheldon ECHS Principal. For SJCCD North credit courses taken for credit at the C.E. King High School location of the Sheldon ECHS, the instructional calendar to be used is that of Sheldon ISD with the addition of required clock hours for college instructional days that are not included in the Sheldon ISD instructional calendar. The Sheldon ECHS Principal and SJCCD Liaison will collaborate to adapt the daily dual credit course schedule as needed to meet the college course requirements. For SJCCD credit courses taken for credit at SJCCD North, the instructional calendar to be used is that of the SJCCD. When a scheduling conflict exists in the instructional calendars of Sheldon ISD and SJCCD North in which Sheldon ISD requires student attendance but SJCCD North does not provide an instructional day, Sheldon ISD assumes responsibility for the students to meet the attendance requirements of Applicable Law. All Sheldon ECHS students are required to participate in the mandated state assessment program. SJCCD North agrees to make accommodations in course scheduling, attendance, and/or requirements so that Sheldon ECHS students are not penalized in their college credit courses for their participation in the required state assessments for their grade level. 12. STUDENT RECRUITMENT AND SELECTION To secure the broadest applicant pool possible, both SJCCD North and Sheldon ISD will begin the Sheldon ECHS recruiting process of qualified eighth grade students residing within the Sheldon ISD attendance zone in January of each year. A recruitment team comprised of representatives from Sheldon ECHS and SJCCD North will spearhead this effort. This process will include:

a. The establishment of a recruitment web site that will provide recruitment and admission information;

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b. The distribution of recruitment/admission packets to all 8th grade students residing in the Sheldon ISD attendance zone applicable to the Sheldon ECHS;

c. Meetings with all 6-8th grade counselors and faculty members at middle schools within the Sheldon ISD attendance zone applicable to the Sheldon ECHS to discuss the Sheldon ECHS and answer questions;

d. Student and parent meetings that will be held at middle schools within the Sheldon ISD attendance zone applicable to the Sheldon ECHS to explain the opportunities and commitment required of Sheldon ECHS students; and

e. All recruitment and admission information will be presented in a bilingual mode to the extent possible.

Admission to Sheldon ECHS will be limited to students served by the Sheldon ISD that reside within the Sheldon ISD attendance zone applicable to the Sheldon ECHS. Recruitment efforts will focus on identifying highly capable 8th grade students that may or may not be experiencing academic success. Additionally, Sheldon ISD and SJCCD North will comply with all recruitment and notification requirements of Section 29.908 of the Texas Education Code. Recruitment efforts also will focus on low-income or economically disadvantaged students, students at-risk of not graduating, historically underserved student populations, first generation college students, English language learners, as defined in Section 29.081 of the Texas Education Code; and students who wish to accelerate completion of the high school program. Additionally, students will be selected for attendance at the Sheldon ECHS in accordance with the criteria set forth in the Application.

13. PROFESSIONAL DEVELOPMENT AND TRAINING

Sheldon ISD and SJCCD North have a history of cooperation in staff development to support P-16 initiatives to ensure student success throughout all academic transitions and institutions. The K-16 Bridge (“Building a Bridge to Postsecondary Education”) is collaboration between SJCCD and all of the secondary schools located within the service area of SJCCD North to create a “college going culture.”

Professional development for the Sheldon ECHS builds on that history of cooperation. The Sheldon ECHS Principal and SJCCD North ECHS Liaison will share the responsibility of supporting a collaborative professional learning community that provides staff development based on the needs of the Sheldon ECHS SJCCD North dual credit instructors, the Sheldon ECHS Sheldon ISD faculty and staff, and the students. Semimonthly, the professional learning community will analyze data and jointly participate in staff development to improve instructional practices, the vertical alignment and implementation of a rigorous curriculum, and ultimately academic achievement. Members will become well-versed in the accountability metrics used by both Sheldon ISD and SJCCD North.

Professional development for cross-over learning will include, but is not limited to:

a. Methods for developing a college culture; b. Orientation regarding the Sheldon ECHS mission, culture, “college knowledge,” support

structures, population, and performance measures;

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c. Strategies relative to the Texas High School Project’s six common instructional practices for college readiness: collaborative group work, writing to learn, classroom talk, questioning, scaffolding, and literacy groups;

d. Student expectations e. Data analysis

To ensure curriculum alignment, Sheldon ISD teachers assigned to the Sheldon ECHS will be extended the opportunity to audit college level courses in preparation for teaching pre-requisite courses not offered at SJCCD North, and likewise, SJCCD North instructors will be extended the opportunity to visit Sheldon ECHS classrooms taught by Sheldon ISD faculty to support college level rigor in prerequisite classes taught at the Sheldon ECHS and to observe teachers as they use school wide strategies to support academic success. Both Sheldon ECHS and SJCCD North faculty will be encouraged to periodically co-teach classes to develop a better understanding of the curricular alignment. Sheldon ISD and SJCCD North personnel will also share the responsibility of assisting parents in preparing students for a “college going” and “college ready” culture.

14. STUDENT PROGRESS AND SUPPORT

The Sheldon ECHS and SJCCD North leadership will identify and develop procedures for collecting and sharing data between the parties on a continuous basis in order to evaluate program effectiveness. The Advisory Council will meet to discuss the data and focus on strategies for supporting student success. The teachers and instructors assigned to the Sheldon ECHS shall be considered “other school officials” with a legitimate educational interest for purposes of the Family Educational Rights and Privacy Act (“FERPA”) as set forth in 20 U.S.C. § 1232g and 34 C.F.R. §§ 99.31(a)(1(i)(A) and 99.31(a)(i)(B).

All incoming Sheldon ECHS students will begin preparing for success by participating in a mandatory Summer Bridge Camp. The camp will provide an intensive focus on interdisciplinary literacy skills, college entrance exam preparation, and introductory college readiness skills. The Summer Bridge Camp builds the foundational academic and study skills needed for student success in rigorous college level courses. SJCCD North will be responsible for the compensation of SJCCD college personnel who participate in the Summer Bridge Camp, whether at the Sheldon ISD site or at the SJCCD North site and Sheldon ISD will be responsible for the compensation of Sheldon ISD personnel who participate in the camp at either location.

Sheldon ISD and SJCCD North will collaboratively develop and implement academic support services within the program of study. SJCCD North will assign a full time dedicated Educational Planner to the Sheldon ECHS to be reviewed annually. The individual will provide academic and career counseling to support the Sheldon ECHS.

All Sheldon ECHS students will learn writing, inquiry, collaboration, and reading strategies that support the acquisition of college readiness skills and the development of a college-going culture. Through a school wide, systematic approach, students will cultivate academic behaviors critical for college success, including organization, time management, note-taking structures, and individual and peer study skills. The Sheldon ECHS staff will be prepared to fulfill the role of mentor/advisor for the students. During a regularly scheduled time each week, Sheldon ECHS teacher mentors/advisors will meet individually with students to oversee their academic progress, monitor grading and matriculation decisions, and advise students on making positive post-graduation plans.

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The students will also build “college knowledge” by learning about topics such as the college admission process and requirements, grade point averages, transcripts, entrance exams, degree plans, class registration, and college grading practices. To effectively fulfill this role, Sheldon ECHS staff will receive support from the Sheldon ISD counselors, the SJCCD Educational Planner, and SJCCD North personnel with expertise in each topic.

Sheldon ECHS teachers will provide tutoring opportunities during and after school. Students will also tutor each other and have access to college tutors at the Sheldon ECHS site. At SJCCD North, Sheldon ECHS students will have full access to all academic support services to include discipline specific tutoring centers and/or additional resources as implemented by SJCCD North personnel. In addition, the SJCCD Liaison will collaborate with the Sheldon ECHS counselor in the areas of test preparation, remediation, and the development of an integrated support system for Sheldon ECHS students across the two institutions. SJCCD North will provide assistance to Sheldon ECHS students each year for completion of the SJCCD college application, Free Application for Federal Student Aid, and student financial aid and waivers for tuition and fees as applicable.

To ensure student success, Sheldon ISD and SJCCD will communicate regarding student progress and the effectiveness of the academic support services. SJCCD North will provide numerical grades for Sheldon ECHS students in college level courses. Grades will be communicated in writing for Sheldon ISD progress reporting and grading periods. Sheldon ECHS is responsible for providing SJCCD North with a calendar that indicates when such grades are due. The parties are responsible for establishing a system whereby SJCCD North instructors who teach Sheldon ECHS students can quickly communicate with Sheldon ECHS staff when students are experiencing academic, behavioral, or attendance problems.

An additional focus for creating a college culture at Sheldon ECHS involves outreach to parents and the community. Sheldon ISD and SJCCD will assist families as they complete initial application and enrollment processes. Upon mutual agreement, SJCCD North will assist with registration for all students who are qualified to enroll in the Sheldon ECHS and in SJCCD North courses. As needed, SJCCD North will also provide Texas Success Initiative testing at the Sheldon ISD site free of charge to Sheldon ECHS students. SJCCD and Sheldon ISD staff will collaborate to host college focused activities for students, parents, and community members in order to foster the growth of college and career awareness for all stakeholders. Some examples of the activities offered may include, but are not limited to, college and career fairs, college major night, college field trips, parent organizations, open house, parent and community newsletters, and parent workshop series aimed at developing “college knowledge.” All parent and community outreach activities will be offered in English and Spanish to the extent possible in order to serve the language needs of the community. In addition, SJCCD North instructors will encourage Sheldon ECHS student participation in SJCCD North extracurricular activities.

15. CONDUCT Sheldon ECHS students are required to adhere to SJCCD and Sheldon ISD policies and procedures regarding facilities and equipment usage. Sheldon ECHS students are required to adhere to the

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Sheldon ISD Student Code of Conduct while at Sheldon ECHS, SJCCD North, and/or any Sheldon ECHS sponsored off-campus activity. While attending classes at SJCCD North, students also will be required to comply with any SJCCD policies regarding student conduct. Failure to do so will subject the student to appropriate action taken by Sheldon ISD and SJCCD, where appropriate, including suspension and dismissal from Sheldon ECHS. Documentation regarding each party’s code of conduct and repercussions for behavior will be communicated to Sheldon ECHS students in writing prior to the beginning of the ninth grade year. Revisions in policies and procedures should be provided to Sheldon ECHS students at the same time that they are made available to the general populations of either Sheldon ISD or SJCCD. 16. SAFETY If any Sheldon ECHS student, instructor, or administrator should experience an accident or sudden illness while on the premises of the Sheldon ECHS C.E. King High School site or at SJCCD North, the response to such incidents will be based on operating SJCCD and Sheldon ISD regulations, guidelines, and procedures. All Sheldon ECHS and SJCCD North personnel who teach on the Sheldon ECHS campus or who have regular contact with Sheldon ECHS students will be required to participate in a criminal history check and fingerprinting process as per Sheldon ISD policy and procedures. This includes substitute teachers hired by either party. Each party will be responsible for ensuring that its ECHS personnel follow Sheldon ISD policies and procedures for this criminal history check. For employees working at SJCCD North, SJCCD North will ensure that those employees, as well as Sheldon ECHS personnel, follow the operating procedures and policies for working and conducting business at SJCCD North, including, without limitation, any requirements for criminal history background checks. Because Sheldon ECHS is a small learning community within the C.E. King High School campus, all Sheldon ECHS visitors and guests will be required to check-in through the C.E. King High School main reception area and undergo a safety check through the Raptor system to obtain a visitor’s pass. In addition, Sheldon ISD has designated appropriate law enforcement to provide security to C.E. King High School, including Sheldon ECHS. 17. PERFORMANCE EVALUATION; PROJECT REPORTING; RECORDS; and RECORD RETENTION The Sheldon ECHS Advisory Council will supervise the evaluation of the effectiveness of the Sheldon ECHS program each academic year. The results of the evaluation will be reported at the end of each academic year. This evaluation will satisfy all applicable Federal and State guidelines for the evaluation of K-12 schools, in addition to any other evaluative guidelines established for the program, including any requirements of TEA or as set forth in the Application. An annual report and other reports, as required, will be prepared and submitted to the TEA on the progress of the Sheldon ECHS under its purview. The report will be provided to both SJCCD North and Sheldon ISD, and others as deemed appropriate. In accordance with Applicable Law, Sheldon ISD will maintain student records pertaining to the Sheldon ECHS and provide to SJCCD copies of the grades, progress, and other informational data on student assessment, promotion, retention, award of diplomas, and other student data necessary

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and advisable for SJCCD North to perform its obligations under this Agreement. Also, SJCCD will maintain Sheldon ECHS student data and provide Sheldon ISD will records and information to perform its obligations. SJCCD North agrees to disaggregate and report Sheldon ECHS cohort data regarding credits accumulated, scores on Texas Success Initiative Higher Education Readiness Components in English Language Arts and Mathematics, course completion rates, grades, and the number of personnel receiving professional development focused on the Sheldon ECHS. Each party designates the other party to be its agent for the purpose FERPA and each party agrees to provide any notifications as may be required by and in accordance with FERPA. Both parties shall ensure and shall institute policies and procedures reasonably calculated to ensure that its employees and agents comply with these and all other federal and state laws governing the rights of the Sheldon ECHS students with respect to education records, and shall protect the student education records against accidental or deliberate re-disclosure to unauthorized persons. All records relating to the Sheldon ECHS will be maintained by Sheldon ISD for the period required by the Texas Record Retention Act. 18. PROCEDURES FOR DISCONTINUING OPERATION OF THE ECHS Sheldon ISD and SJCCD agree to enact the required provisions of Applicable Law for discontinuing operation of the Sheldon ECHS. During the teach-out period transitioning from full operation to the discontinued program, SJCCD and Sheldon ISD will continue to meet all of the required elements of an early college high school program and provide full support for all students enrolled in the Sheldon ECHS. During this teach-out period, no new or additional students will be enrolled in the Sheldon ECHS in grades that have been phased out. If the Sheldon ECHS has only ninth and/or ninth and tenth grade cohorts, the program will be closed down at the end of the school year in which the decision is made to discontinue operation. If the Sheldon ECHS has eleventh and/or eleventh and twelfth grade cohorts, operation will continue through the graduation date for the 11th grade cohort. During this time, services may continue to be offered for enrolled ninth and tenth grade students through scheduled graduation for the cohort(s); however a continuation of services is not required. 19. FISCAL AGENT The Sheldon ISD will assume fiscal responsibility for Sheldon ISD employees, and SJCCD will assume fiscal responsibility for SJCCD North employees. 20. BUDGET Sheldon ISD has committed to the Sheldon ECHS the use of local funds for the day-to-day operational, instructional, administrative, and professional development costs. In turn, SJCCD has agreed to provide funds for administrative, instructional, and support services. As set forth in Section 8 of this Agreement, SJCCD will contribute fifty percent of tuition and fees associated with all Sheldon ECHS courses taken by Sheldon ECHS students except EDUC/PSYC 1300, for which SJCCD will contribute 100% of the tuition. SJCCD also contribute the cost of TSI testing.

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The parties agree that in the event of any material change in the State funding of dual enrollment during the Term of this Agreement, the parties will negotiate an amendment to this Agreement to adjust the funding arrangements to equitably accommodate such change. In the event that the parties are unable to agree upon a written amendment to this Agreement encompassing a changed funding mechanism within forty-five (45) days of the State action effectuating the change in State funding, either party may terminate this Agreement upon an additional ten (10) day written notice. Termination of this Agreement may require the parties to enact the required provisions of Applicable Law for discontinuing operation of the Sheldon ECHS. All textbooks and supplemental materials required for classes, as defined in Section 9 herein and stated in the Course Articulation Agreement will be the responsibility of Sheldon ISD. Each party will assume responsibility for the technology needs and for the maintenance and operation of their respective sites. 21. SUSTAINABILITY Sheldon ISD and SJCCD have planned and budgeted for the continuation of the Sheldon ECHS beyond the expenditure of start-up funds. Sheldon ISD has committed to Sheldon ECHS the use of local funds for instructional, administrative, professional development, and beyond the expenditure of startup funds. In turn, SJCCD has agreed to provide administrative, instructional, support services beyond the expenditure of start-up funds, as well as one hundred percent of the tuition for EDUC/PSYC 1300 and fifty percent of the tuition and fees for other coursework. 22. RESPONSIBILITIES OF THE PARTIES Regulatory requirements

All members of Sheldon ECHS faculty and administration, as well as any other party connected to the program, must comply with the Texas Family Code and implementing regulations regarding the report of any and all alleged child abuse, school-related crimes, and sexual molestation.

In accordance with state mandated requirements, a criminal history check will be conducted for all persons who have regular contact with students, including all faculty, Sheldon ISD, and institution of higher education personnel. Sheldon ISD Personnel Services Department assumes responsibility for completion of the required criminal history check for all school district employees. SJCCD North accepts this responsibility, coordinated by the SJCCD Liaison, for all SJCCD North employees and college tutors serving students of the Sheldon ECHS.

The Sheldon ECHS Advisory Council is charged with ensuring adherence to all Applicable Law that affects the well being of students enrolled in Sheldon ECHS.

Compliance with laws

Both SJCCD North and Sheldon ISD and their respective personnel involved in the Sheldon ECHS will comply with Applicable Law.

Attachment 1


Release and Insurance To the extent permitted by law, SJCCD does hereby agree to release the Sheldon ISD and its trustees, officers, employees, agents, and representatives (“Sheldon ISD parties”) from any and all claims, losses, liabilities, damages, and debts resulting from or caused by any act or omission of the SJCCD or its trustees, officers, employees, agents or representatives (“SJCCD parties”) and from any harm resulting from a premises defect on property owned by Sheldon ISD. To the extent permitted by law, Sheldon ISD does hereby agree to release the SJCCD parties from any and all claims, losses, liabilities, damages, and debts resulting from or caused by any act or omission of the Sheldon ISD or the Sheldon ISD parties and from any harm resulting from a premises defect on property owned by SJCCD. Each party shall carry insurance in the amounts and of the types determined necessary or advisable by that party. Each party agrees to a waiver of subrogation on all claims. 23. MODIFICATION OF THE AGREEMENT This Agreement may be modified and amended only by mutual agreement of both parties in writing, and any such modification or amendments shall be attached and become a part of this Agreement as if set forth herein. 24. TERMINATION OF THE AGREEMENT This Agreement is subject to continued approval of the Sheldon ECHS from TEA and/or the THECB. In the event that either TEA or the THECB fails to approve the continuation of the Sheldon ECHS beyond the then current year, this Agreement shall terminate at the end of such academic year.

Additionally, the Sheldon ISD and SJCCD reserve the right to terminate this Agreement for convenience and without penalty or further obligation upon service of written notice to the other party at least ninety (90) days prior to the effective date of termination. In this event, the date of termination will be the day after the end of the semester during which the 90-day period expires.

Should the Sheldon ISD or the SJCCD North terminate their participation in the Sheldon ECHS, they will agree to return any unspent funds and provide a complete accounting for all expenditures up to the effective date of termination.

Termination of this Agreement may require the parties to enact the required provisions of Applicable Law for discontinuing operation of the Sheldon ECHS

25. GOVERNING LAW This Agreement shall be construed, interpreted and governed by the laws of the State of Texas without regard to its choice of law or conflicts of law provisions. The parties irrevocably consent to the sole and exclusive jurisdiction and venue of the courts of Harris County, Texas for any action under this Agreement.

In performing under this Agreement, both parties agree to operate the Sheldon ECHS and perform their respective obligations in compliance with the applicable Federal, State, and local laws,

Attachment 1


implementing regulations, executive orders, and interpreting authorities including, but not limited to, the Texas Constitution, the Texas Education Code, the Texas Administrative Code, the Texas Government Code; the Texas Local Government Code; the Texas Family Code; the Elementary and Secondary Education Act; the Individuals with Disabilities in Education Act; FERPA; Title VI of the Civil Rights Act of 1964, as amended; Title VII of the Civil Rights Act; Title IX of the Education Amendments of 1974; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; the Americans with Disabilities Act; United States Department of Education requirements; any Texas Higher Education regulations and guidelines applicable to dual enrollment, early college, college courses and coursework, and college personnel; requirements of the Southern Association of Colleges and Schools applicable to both parties; any policy statements and guidance issued by TEA and other TEA requirements relating to public schools and to early college and dual enrollment programs; the Application; any applicable local ordinances, including local building codes and regulations; any amendments to or recodification of the aforementioned laws; common law; other guidelines, policy statements, and rulings applicable to Texas public schools; and as applicable Sheldon ISD and SJCCD Board policies (collectively, "Applicable Law").

[Signatures appear on the following page]

Attachment 1


[Signature page for the Memorandum of Understanding by and between the San Jacinto Community College District North Campus and the Sheldon Independent School District with an Effective Date of February 1, 2012]

IN WITNESS WHEREOF, the parties hereby execute this Agreement as of the Effective Date:


By: ____________ Date:________________________ Dr. Brenda Hellyer, Chancellor By: ____________ Date:________________________ Dr. Allatia Harris, President, San Jacinto College North Campus

By: ____________ Date:________________________ Ms. Marie Flickinger, President, Board of Regents

SHELDON INDEPENDENT SCHOOL DISTRICT

By: ____________ Date:________________________ Dr. Vickey Giles, Superintendent of Schools By: ____________ Date:________________________ Mr. Ken Coleman, President, Board of Trustees

Attachment 2

Enrollment Data and Financial Analsys for SJCand Sheldon ISD Early College High School

2012-2016

Enrollment Data 2012-2013 2013-2014 2014-2015 2015-2016 4 Year TotalsContact Hours Generated 11200 9600 33600 57600 112000Head Count 100 200 300 400 1000Sections Offered 8 16 48 88 160

Financial AnalysisEducational Planner Salary $45,000 $45,000 $45,000 $45,000 $180,000Faculty Salary $16,640 $31,232 $81,152 $178,688 $307,712Contact Hour $, Tuition and Fees @ 50% $39,506 $92,006 $243,338 $460,247 $835,097Gain or Loss in Progam in $'s ($22,134) $15,774 $117,186 $236,559 $347,385$ Return per $ Expended $0.44 $1.17 $1.48 $1.51 $1.42

Methodology and Notes:

1. Reimbursement Rate at 2012-13 rate2. Tuition at 2011-12 rate; including 50% tuition and fee waiver3. Based on 25 students per section4. Each cohort is projected to be 100 students5. Faculty Salary based on 2011-2012 Adjunct/overload rate for all sections6. EDUC tuition/fee waived7. Based on Associate of Arts in Business8. Does not include indirect costs

Item “A” Regular Board Meeting January 17, 2012

Approval of the Minutes for the December 12, 2011, Workshop and Regular Board Meeting

RECOMMENDATION Recommend approval of the minutes for the December 12, 2011, Workshop and Regular Board Meeting.

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San Jacinto College District Board Workshop December 12, 2011

District Administration Building, Suite 201

MINUTES

Board Workshop Attendees:

Board Members: Marie Flickinger (MF), Brad Hance (BRH), Dan Mims (DM), John Moon, Jr.(JM), Keith Sinor (KS), Dr. Ruede Wheeler (RW), Larry Wilson (LW) Chancellor: Brenda Hellyer (BH) Strategic Leadership Team (SLT): Teri Fowlé (TF), Allatia Harris (AH), Ken Lynn (KL), Neil Matkin (NM), Maureen Murphy (MM), Rob Stanicic (RS), Steve Trncak (ST), Laurel Williamson (LVW) (absent) Other Attendees: Danny Snooks (DS), Bill Dickerson (BS), Anita Dewease (AD), Mini Izaguirre (MI), Elissa Posway (EP) with MFR, Robin Rice (RR) with MFR

Workshop began at 5:30 p.m.

Agenda Item: Discussion/Information

I 2010 – 2011 Comprehensive Annual Financial Report

Action item XII to be approved at the regular board meeting. The independent auditing firm of MFR, P.C. issued an unqualified or “clean” opinion on the College’s financial statements and federal and state assistance programs. Elissa Posway and Robin Rice from MFR attended the workshop to answer any questions. There were no concerns. Board – ok to approve KL - Recognized the Bill Dickerson, Anita Dewease, and Mini Izaguirre for their work on the report.

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II Dinner TF showed two slides from Esparza marketing reporting public opinion of San Jacinto College’s (SJC) image and brand. Date results showed a very impressive 37% improvement over the last 2 – 3 years. When asked to rate SJC on an “overall, all things considered” basis, nearly one-half of the target audience have a positive overall perception of SJC, calling it “The Best” (47% rate it “8” or higher). LW – Who was surveyed? TF - Combination of students and community.

III 2011 – 2012 Budget Amendment

Action item XI to be approved in the regular board meeting. Tuition and fee revenue budget will be reduced by $600,000 with a corresponding reduction in the instructional growth reserve account for $600,000. BH - Explained that the budget amendment would have no impact on the bottom line of the operating budget. Board – ok to approve.

IV Gulf Coast Partners Achieving Student Success Grant (Gulf Coast PASS)

BH reviewed handout on overview of PASS Grant. • Submitted: 12/9/11 • Total amount: $1,175,000 over three years • Of this amount each school district will

receive $225,000 • Net to San Jacinto College: $725,000

RW – Need to be consistent within school districts. BH – Is the Board comfortable offering student success course at no charge? Yes RW – 8th grade testing will start at Sheldon in May? BH - Yes. The College will do the testing on their site, using our test, and our people. The results will be given to ISD administrators. They’ll handle how to communicate and are very willing to use the results to help make a change.

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V Sheldon ISD Early College High School

AH reviewed a powerpoint proposal to update the Board on a future opportunity with Sheldon ISD. Plan: • Year 1 – 6 hours at CE King High School • Year 2 – 6 house at CE King High School • Year 3 – 18 hours at San Jacinto College

North • Year 4 – 24 hours at San Jacinto College • Students will pursue several degree plans that

are already in the SJC catalog. Board – ok with proceeding.

VI Naming Opportunities Tabled

Workshop adjourned at 7:01 p.m.

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Marie Flickinger, Chair Dan Mims, Vice Chair Larry Wilson, Secretary John Moon, Jr., Assistant SecretaryBrad Hance Keith Sinor Dr. Ruede Wheeler

Chancellor:Others Present: Barbara Ake Allatia Harris Robbie Murphy

Michael Alvarez Karen Hattaway Maureen MurphyRichard Bailey Joseph Hebert Catherine O'BrienDean Barnes Alison Hennessey Jeff ParksAmanda Booren Clare Iannelli Toni PendergrassScott Buchman Mini Izaguirre Elissa PoswayPam Campbell Bryan Jones Bill RaffettoAnn Cartwright Yuli Kainer Shawn SilmanShalonia Cluse Mike Kane Danny SnooksAlana Curry Mike Kent Rob StanicicSuzanne DeBlanc Larry Logsdon Ann TateAnita Dewease Stephan Lorenz Steve TrncakBill Dickerson Susan Lustick Niki WhitesideSerita Dickey Ken Lynn Van WiggintonTeri Fowle Gail Mason Brook ZemelGary Friery Neil Matkin Craig ZimmermanGeorge Gonzalez Kevin McKissonRebecca Goosen Kerry MixBarbara Hanson Kelly Mizell

Special Recognitions

SAN JACINTO COLLEGE DISTRICTBOARD MEETING MINUTES

Chair Marie Flickinger called the regular meeting of the Board of Trustees to order. The invocation was given by Maureen Murphy and the pledge was led by Dr. Ruede Wheeler.

1. Linda Drobnich introduced Mike Alvarez, Workforce Initiative Manager with Shell Oil Company who presented a $25,000 check supporting the Energy Venture camps.2. Neil Matkin recognized Ann Cartwright for receiving the first Excellence in Teaching in a Two-Year College Award from the American Chemical Society.

The Board of Trustees of the San Jacinto Community College District met at 7:00 p.m., Monday, December 12, 2011, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas, for the Regular Board Meeting.

Board of Trustees:

December 12, 2011

1. Teri Fowlé presented the 1970's decade video. 50th AnniversaryCelebration

Brenda Hellyer

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Hearing of Citizens:

Motion 9290

Motion Carried.Yeas: Hance, Mims, Moon, Jr., Sinor, Dr. Wheeler, WilsonNays: None

Motion 9291


Motion 9292


Motion 9293


Motion 9294

Motion Carried.Yeas: Hance, Mims, Moon, Jr., Sinor, Dr. Wheeler, Wilson

Budget Federal and State Grants

2010-2011 Annual Financial Report

Motion was made by Brad Hance, seconded by Keith Sinor, to approve the Consideration of Approval of Amendment to the 2011-2012 Budget for Restricted Revenue and Expenses Relating to Federal and State Grants.

CACFP Application

Motion was made by Dr. Wheeler, seconded by John Moon, Jr. to approve the 2011 - 2012 budget amendment. 2011-2012 Budget

Amendment

Motion was made by Dan Mims, seconded by Dr. Ruede Wheeler, to approve a resolution to participate in the USDA Child and Adult Care Food Program.

THECB Distance Learning Offerings

Communications to the Board:

Student Success Presentation:

1. George González highlighted the impact of various combinations of faculty professional development on student success. 2. Allatia Harris presented on the Science, Technology, Reading, Engineering & Physics, Allied Health Sciences, and Math (STREAM) Project.

Thank you’s: 1. Board member Brad Hance gave an update on activities of the San Jacinto College Foundation.2. Chris Shelton received a San Jac Scholarship and thanked the Board and Foundation Board for the opportunity.

None

Motion was made by Larry Wilson, seconded by John Moon, Jr., to approve the 2010-2011 Comprehensive Annual Financial Report.

Motion was made by Dr. Ruede Wheeler, seconded by Brad Hance to approve the notification to the Texas Higher Education Coordinating Board on distance learning offerings.

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Nays: None



Motion 9297

Requests Construction Request #1

31,255.00$

Total of Construction Requests: 31,255.00$ Grand Total: 31,255.00$


Motion 9298

Requests Purchase Request #1 Janitorial Services $ 2,550,000.00

Total of Purchase Requests: $ 2,550,000.00 Grand Total: 2,550,000.00$


Motion 9299

A.B. Approval of the 2010 - 2011 Budget TransfersC. Approval of the Personnel RecommendationsD. Approval of the Affiliation AgreementsE. Approval of the next regular meeting - January 17, 2012

Motion Carried.

Construction

Motion 9296 Board of Trustees Training

Motion was made by John Moon, Jr., seconded by Keith Sinor to to accept the training notification in accordance with section 61 of the Texas Education Code.

Motion 9295 SACS Distance Learning Offerings

Motion was made by Dan Mims, seconded by Keith Sinor to approve the notification to the Southern Association of Colleges and Schools on distance learning offerings.

Change Order - Architectural contract for central transportation center

Motion was made by Dr. Ruede Wheeler, seconded by Larry Wilson to approve the following construction requests:

Consent Agenda

Motion was made by Dr. Ruede Wheeler, seconded by John Moon, Jr., to approve the following non-construction requests:Non-Construction

Motion was made by Keith Sinor, seconded by Dr. Ruede Wheeler to approve the consent agenda.Approval of the minutes for the November 7, 2011 Workshop and Board Meeting

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Yeas: Hance, Mims, Moon, Jr., Sinor, Dr. Wheeler, WilsonNays: None

Adjourned to Executive Session: 7:50 p.m.

A. Section 551-074 – Personnel Matter

Returned to Open Session: 8:05 p.m.

Adjourned Regular Board Meeting: 8:06 p.m.

Adjournment to Closed or Executive Session Pursuant to Sections 551.071 to 551.084 of Chapter 551, the Open Meetings Act, Texas Government Code for the Following Purpose:

Item “B” Regular Board Meeting January 17, 2012

Consideration of Approval of Budget Transfers

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve budget transfers for 2011-2012 which have been made in accordance with State accounting procedures. BACKGROUND Adoption of the budget by the Board of Trustees in August of each year serves as the authorization to expend funds for the next fiscal year. The budget is adopted by functional classification (or cost elements: Instruction, Academic Support, Student Services, Institutional Support, and Operation and Maintenance of Plant) as defined by the National Association of College and University Business Officers (NACUBO). Realizing that the budget is a viable document that reflects the evolving needs of the College in terms of meeting goals and objectives, occasional movement of budgeted funds between cost elements is desirable and warranted. The budget transfers under consideration represent previously authorized expenditures that are requested to be reclassified from one cost element to another cost element. IMPACT OF THIS ACTION Approval of the budget transfers will allow the College to more effectively utilize existing resources in fulfilling its instructional objectives. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) None – reclassification of existing authorizations. MONITORING AND REPORTING TIMELINE None ATTACHMENTS Attachment 1 – Budget Transfers RESOURCE PERSONNEL Ken Lynn 281.998.6306 [email protected] Mini Izaguirre 281.998.6347 [email protected]



Attachment 1 – Budget Transfers

ELEMENT OF COST DEBIT CREDITDISTRICT

INSTRUCTION - - PUBLIC SERVICE - - ACADEMIC SUPPORT - - STUDENT SERVICES 35,380 - INSTITUTIONAL SUPPORT - 68,289 PHYSICAL PLANT - - AUXILIARY ENTERPRISES - -

CENTRALINSTRUCTION 2,826 - PUBLIC SERVICE - - ACADEMIC SUPPORT - - STUDENT SERVICES 25,915 - INSTITUTIONAL SUPPORT - 1,500 PHYSICAL PLANT - - AUXILIARY ENTERPRISES - -

NORTHINSTRUCTION - - PUBLIC SERVICE - - ACADEMIC SUPPORT - - STUDENT SERVICES 5,240 - INSTITUTIONAL SUPPORT - - PHYSICAL PLANT - - AUXILIARY ENTERPRISES - -

SOUTHINSTRUCTION 562 - PUBLIC SERVICE - - ACADEMIC SUPPORT - 300 STUDENT SERVICES 165 - INSTITUTIONAL SUPPORT - - PHYSICAL PLANT - - AUXILIARY ENTERPRISES - -

70,088 70,088

These transfers reflect adjustments of budgetary allocations betweencampuses and departments.

SAN JACINTO COLLEGE DISTRICTBudget Transfers For The January 17, 2011 Board Meeting

Fiscal Year 2011 - 2012

Item “D” Regular Board Meeting January 17, 2012

Approval of the Affiliation Agreements

RECOMMENDATION Recommend Board approval of the following Affiliation Agreements:

1. Affiliation Agreement between San Jacinto College North Campus Health

Information Management Program and Cypress Fairbanks Medical Center; 2. Affiliation Agreement between San Jacinto College North Campus Emergency

Medical Technology Program and San Jacinto Methodist Hospital; 3. Affiliation Agreement between San Jacinto College Central Campus Eye Care

Technology Program and Berkeley Eye Institute, P.A.; 4. Affiliation Agreement between San Jacinto College South Campus Pharmacy

Technician Program and Rosa Pharmacy; and 5. Affiliation Agreement between San Jacinto College South Campus Vocational

Nursing Program and Vista Continuing Care & Rehabilitation Center.

RATIONALE The Affiliation Agreements were reviewed by the College’s external legal counsel. FISCAL IMPLICATIONS TO THE COLLEGE N/A CONTACT PERSONNEL Daniel J. Snooks, Attorney Laurel Williamson 281-998-6184 [email protected]


Item “E” Regular Board Meeting January 17, 2012

Approval of the Next Regularly Scheduled Meeting

RECOMMENDATION The next regularly scheduled meeting of the Board of Trustees will be Monday, February 6, 2012.

board of trustees meeting january 17, 2012admin.sanjac.edu/sites/default/files/10/1-17-12.pdf ·...

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