Board of Trustees Meeting Agenda

October 9, 2017 6:00p.m. Location: Community Meeting Room

Library Board members, please bring your e-meeting packet with you! Please notify Library Board President Don Titus or Lara Lorenzi, llorenzi@ccls.org , by Monday morning if you are unable to

attend the meeting. The meeting will be chaired by Don Titus.

Mission: to provide access to information and services that address the educational, cultural and recreational needs of the community the library serves

I. Call to order, roll II. Public welcome – All general public comments limited to 5 minutes III. Consent Agenda 2 minutes

a. Minutes b. Director’s Report c. Youth Services Report d. Adult Services Report e. Development Report f. Statistics g. Financials

IV. New Business - Discussion Items a. 2018-2019 Budget Updates 5 minutes e. Other new business 5 minutes

V. Old Business – Discussion Items a. Wine, Wit & Wisdom – Lauren Coy 10 minutes b. Beer and Wine Festival Information- Lauren Coy 5 minutes c. Upper level redesign- Don Titus 10 minutes d. Other old business? 5 minutes

VI. Public Comments on Meeting – Limit 3 minutes per person VII. Executive Session – Executive Director Status Move to Executive Session – to meet with an attorney or other professional advisor to discuss agency business, which, if discussed in public, would lead to the disclosure of information protected by law.

VIII. Next meeting Monday, November 13, 2017 – /Adjournment

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Director’s Report submitted by: Lara Lorenzi October 2017 Library Board of Trustees Meeting Informational Updates:

• I have contacted Laurie Harvey from Maillie to see about her availability to come present the 2016-2017 audit at our November board meeting. She has done this in the past and I don’t expect it to be an issue.

• I will have a draft budget for the 2018-2019 year at the November meeting for discussion and possible vote. If not we will revisit it at the December board meeting. An approved budget will need to be sent to PASD in December so it can be added to their budget materials for the state.

Personnel Updates: • Linda Inferrera is currently our temporary circulation manager, she started in this capacity on Monday September 11,

2017. She has been doing a wonderful job. • We are currently interviewing candidates for the Circulation Manager/Volunteer coordinator position. We should be

making an offer next week. I expect the position will be filled by the end of October/ beginning of November. • We are currently advertising for an opening for a circulation assistant. I will be reviewing candidates and will set up

interviews until the new circulation manager is hired. Facilities Update:

• Routine maintenance requests have been completed. • The Phoenixville Beautification Advisory Committee has completed their work at the library for now. The garden and

other areas look wonderful. • The fire extinguishers were tested and checked for their annual maintenance. Some of the extinguishers were replaced.

The fire and security alarms were tested and checked for their annual maintenance. • The elevator passed its annual inspection.

Statistical updates: Door Count:

• Door Count YTD: o July 2016 –September 2016: 31,891 o July 2017-September 2017: 37,581

This is an 18% increase from the previous year. • Door Count Current month: • July

o July 2016 door count: 11,737 o July 2017 door count: 13,680

17% increase over last year • August

o August 2016 door count: 11,628 o August 2017 door count: 13,737

18% increase over last year • September

o September 2016 door count: 8,526 o September 2017 door count: 10,154

19% increase over last year

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E-Material Circulation: • August 2017

o E-books: 1,756 o E-Audio: 936 o Total: 2,692 o Circulation calculated by patron’s home library.

• September 2017 o E-books: 1,540 o E- Audio: 768 o Total: 2,308 o Circulation calculated by patron’s home library.

Chester County Library System Updates:

• The next DLM/SAC meeting will be Tuesday November 14, 2017. A lite dinner will be served at 5:30pm with the meeting starting promptly at 6pm.

Computer updates:

• The wireless router that was installed in the Harrop room is working well. All who use the room can now get Wi-Fi with no issues and it has helped increase the Wi-Fi signal at the back of the Carnegie room.

State Updates: None at this time. Meetings Attended: Date Meeting/Outreach/Training 10/3 Interview for Circulation Manager opening Meeting with Lauren Coy 10/4 Meeting with Don Titus and Mike English Meeting with Mark Pinto Interview for Circulation Manager opening 10/5 Rotary Meeting with Agatha Lyons- signature for County Coordination Aid Budget

Youth Services Report for September 2017

October 2017 Board Meeting

Community Outreach & Partnerships Represented Library at

• Phoenixville Area School District: o English as a Second Language Family Night at Barkley Elementary, September 18. o Open Houses:

Manavon School, September 13. Schuylkill School, September 19. Barkley School, September 26. Early Learning Center, First Grade, September 27. Early Learning Center, two Kindergarten sessions, September 28.

• Community Preschools: arrangements made for Fall Outreach. Programming Overview-Events Held in September All Youth Ages

School-year Programming began September 11. • Laughs with Miss Linda and Lucy: Saturday, September 9, 2017, 3:00 PM, Ages Pre-k & Up, Families.

Storyteller Linda Poland and her puppet, Lucy, who sings (but shouldn’t) delighted children with humorous picture books, unique felt board stories, finger plays, and songs.

• Returning o Time change: Cuentame un cuento: Bilingual Story Time in Spanish and English; Beginning

Wednesday, September 06, 2017 (and ongoing on Second Wednesday of the month), 1:00-1:30 PM, Ages 3-5. Stories and songs in Spanish and English. Please note: No prior knowledge of the Spanish Language is necessary for participation in this story time. Presented in collaboration with Ursinus College.

o Math 24 Club: (ongoing Monday evenings), 5:00-5:45 PM, Grades 3-5. Math 24 is a game that builds strong mental math and problem-solving skills. It is fast-paced and a lot of fun!

• New! Go – the Surrounding Game! Thursday afternoons from September 14, 2017 (and ongoing), from 4:00-5:30 PM, Changed to all ages & families. Please register. Go is the oldest surviving board game still played in its original form (China, circa 2356 BCE) and is now Japan’s national game. Go is a strategy game so simple it can be played after just a few minutes; yet so complex it contains more possible moves than the total number of atoms in the observable universe. The objective is to surround and defend the largest territory on the board. If you like to play chess and are looking for an extra challenge, are fascinated by Asian Cultures and arts, or want to relax after school and game with friends you’re invited to come play Go!

Young Adults • Teen Movie Night: Guardians of the Galaxy, Vol.2, Tuesday, September 26, 2017. 6:00 PM, Grades 5-12.

(c2017, Rated PG-13, 127 minutes) Future Programming-October 2017

• The Lion King, Family Movie Night (Rated G, 1994), Tuesday, October 10, 2017, 6:00-7:30 PM. Children & Families. Join us in celebrating the Disney vault re-release by treating the entire family to our big-screen, surround-sound showing of the classic The Lion King. No registration required. Light refreshments served.

• Al Angello, the Comic Juggler, Saturday, October 14, 2017, 3:00-3:45 PM. All ages & families. Juggling! Balls, clubs, pins, and even a bowling ball. Live Magic! Disappearing acts, sleight-of-hand, and card tricks with audience participation. Comedy! Clean family-friendly, stand-up for all ages.

• A Sort-of-Spooky Halloween Story Time: Children and Families. o Monday, October 30: 6:00-7:00 PM o Tuesday, October 31: 11:00 AM-12:00 PM

On our to-BOO list: spooky (but not too spooky!) Halloween-themed stories, music, and crafts. Sure to be full of terrifyingly-good fun! Costumes are encouraged but not required. A parade through the library will be part of these events. No registration required.

• Publicity for Programming: library calendar-both print and online, press releases to various online calendars, websites, and local and surrounding area print media.

Meetings: • Phoenixville Circulation Staff: Wednesday, September 6. • Children’s Librarians: Chester County Library, September 26.

Accessibility Children’s Library Displays:

• Themes: Library Card Sign-up Month, Banned Books Week, Happy Cat Month, Yoga Month, Nation Wildlife Day, Teddy Bear Day, Grandparent’s Day, Roald Dahl Day, Talk Like A Pirate Day, Spanish Heritage Month, and more. Ongoing display: Daniel Finds A Poem, chosen by Pennsylvania for One Book, Every Young Child in 2017.

• Author Displays: Jack Prelutsky, Jon Scieszka, Tomie DePaola, H.A. Rey, Julie Donaldson, Jim Arnosky, Gail Gibbons, Demi, Ellen Walsh, Aliki, Syd Hoff, Paul Fleischman, Valerie Tripp, and more.

Coverage

• Staffing of Circulation Desk: on as-needed basis. Monthly Statistics:

Programs/Activities/Visits Attendance/Individuals Preschool Programs 1-2-3 Learn with Me 6 186 Children/Adults Preschool-Other 23 541 Children/Adults Family Music Class 1 31 Children/Adults Little Sprouts Nature Class 1 20 Children/Adults Bi-lingual Story Time 1 6 Children/Adults PACLC Outreach 1 30 Children/Adults School Age Barkley Elementary School 4th Grade- ½ of classes 1 37 Children/Adults (42 library Cards issued) Math 24 Club 3 17 Children/Adults Impromptu ESL visit 1 4 Children/Adults Mixed Ages Laughs with Miss Linda & Lucy 1 8 Children/Adults Go Game 3 18 Children/Adults Young Adult Teen Movie-Guardians of the Galaxy, Vol. 2 1 14 Young Adults/Adults Guessing Game-School is Back 1 12 Young Adults Participated/24 guesses Total 44 924 Children/Young Adults/Adults

Computer Usage Statistics for September 2017: Internet Stations-Individual Usage:

• Children’s: 271 users, plus laptop use of one sessions, two hours total. Total Children’s users: 272

• Young Adult: 112 users, plus borrowed laptops with 14 total sessions, 13.25 hours total, 57 minutes per session. Total Young Adult users: total usage

AWE Literacy Station: 572 total sessions, 262 hours, 27-minute sessions Respectfully submitted, Rebecca F. Krause Director of Youth Services October 2017

Adult Services Report

for

October 2017 Board Meeting

Regular Activities

On vacation September 5 – 18.

Work Adult Circulation Desk Tuesdays 9 AM – 1 PM.

Work weekly passport application acceptance shifts and schedule appointments.

Staffed “Ask Here PA” online chat reference service 9/27 for one hour.

Proctored 3 exams.

Meetings/Workshops

Met with Melissa Greer 9/21 regarding setup needs for her 9/23 Community Room rental.

CCLS Electronic Resource Committee meeting 9/28 at CCL.

Upcoming Special Programs/Events

“Open Mic Night for Writers” 10/16.

APPRISE Medicare Open Enrollment Assistance, Wednesdays 10/18 – 12/6.

“Solving the Social Security Puzzle” with Ethan Quirin 10/19.

“You Only Die Once!: A Murder Mystery” 10/20 (after-hours event)

“Learn Your iPhone/iPad and Android Smartphone/Tablet” classes with Joanne

Hyndman 10/21.

“Updating Your Medicare for 2018” with Tom Wand & Margaret Ross, APPRISE

10/23.

Pennsylvania Philharmonic Brass concert 10/24.

“Downsizing or Discarding: Are You Throwing Away Treasure?” with Leon Castner,

National Appraisal Consultants & Brent Souder, Alderfer Auction 10/26.

“Real World Real Estate: Practical Tips for Buying and Selling” with Caleb Knecht,

Keller Williams Real Estate 10/28.

Climate Change presentation with Henry Alexander, Citizens’ Climate Lobby 10/30.

“A New Vision of Funeral Planning” with Kyle Tevlin, I Want a Fun Funeral 11/2.

Phoenixville Jam Group concert 11/13.

Program/Event/Other Planning

Scheduling special programs for winter, including a travelogue night in January.

September Passport Application Acceptance Statistics

Appointments 189

Income $5.932.90

vs. August

Appointments 242

Income $6,992.55

September Computer Use Statistics

Laptop Checkouts 99

Adult Internet Stations Individual Users 1,249

Mobile Printing Users 10

Mobile Hotspot Checkouts 29

August Computer Use Statistics

Laptop Checkouts 103

Adult Internet Stations Individual Users 1,313

Mobile Printing Users 22

Mobile Hotspot Checkouts 28

September Program Statistics

Program Attendance

Saturday Computer Classes 8 (1 session)

One-on-One Computer Tutoring appointments 5

Phoenixville Tech Group 13 (3 sessions)

Career Success Group 23 (4 sessions)

Individual Resume/Interviewing Assistance appointments 3

Mobile Workforce Navigator appointments 14

Books on Tap 13

Phoenix Book Club 7

Phoenix Fiction Writers 16 (2 sessions)

ESL Conversation Group 14 (2 sessions)

Legal Outreach Clinic appointments 3

“Fibromyalgia: The Corrective Approach” 9/5 8

“Card Making Workshop for Adults” 9/12 10

Movie Night: “Hidden Figures” 9/14 14

“Make Your Own Acrylic Painting” 9/18 15

“Financial Aid Seminar” 9/21 11

Teresa D’Andrea and Thadd Shirey concert 9/25 42

“Picasso: His Art and His Women” 9/28 25

AARP Driver Safety Refresher Class 9/30 13

Total Program Attendance: 257

Respectfully submitted,

Mark Pinto

Adult Services Director

September 2017 Development Report Lauren Coy

Meetings/Training/Events

a. Running weekly Rotary meetings (President) b. Attended Chamber of Commerce breakfast meeting c. Had a meeting with Phoenixville Hospital about WWW

Sponsorship d. Attended the CCLS Legislative Breakfast (9/8/17) e. Meetings with Don Titus f. Attended and spoke at RiverCrest Charity Classic on 9/21 as the

Library was one of the beneficiaries.

b. Grants a. Applied for: (for operational funds)

1. PCHF: They will make decisions in September in regards to awards for their grant

2. They’ve gone to a 1x a year cycle of giving b. Grants received:

$2,500 from GEM Foundation

c. RiverCrest Charity Golf Classic a. The Phoenixville Public Library was chosen to be a beneficiary of

funds raised by this event on Sept. 21, 2017 a. It was a lovely event, attended by many. b. The estimated funds we are to receive should be in the range

from $15,000 - $20,000.

d. Phoenixville Beer & Wine Festival a. Final payment of $13,397.93 received on 9/19/17

e. Wine, Wit & Wisdom

a. Thursday, Nov. 2, 2017 5:45 – 9:00pm a. Author: Kathleen Barber, Are You Sleeping b. Sponsorships currently at $13,000 c. Wine pull will be held; it’s a fun part of the evening

FUND ACTIVITY SUMMARY September

Annual $ 400.00 Civic $ 532.18 Donations $ 1,574.01 Foundation/Grants $ 3,037.60 Matching Gift $ 0.00 Government $ 0.00 Memorial/Tribute $ 0.00 Name a Shelf $ 0.00 Restricted-children $ 269.77 Restricted-general $ 100.00 Special Events $ 19,872.93

TOTAL $ 25,786.49

Sep 30, 17 Sep 30, 16 $ Change % Change

ASSETSCurrent Assets

Checking/Savings100 · Phoenixville Federal Savings #1

100.1 · Operating Checking (040016792) 7,547.85 66,168.69 -58,620.84 -88.6%100.2 · Operating Money Market 122,714.52 178,587.92 -55,873.40 -31.3%100.3 · Operating Credit Card Receipts 9,488.80 13,724.97 -4,236.17 -30.9%

Total 100 · Phoenixville Federal Savings #1 139,751.17 258,481.58 -118,730.41 -45.9%

105 · Petty Cash 500.00 500.00 0.00 0.0%

106 · Circulation Cash 500.00 500.00 0.00 0.0%

Total Checking/Savings 140,751.17 259,481.58 -118,730.41 -45.8%

Other Current Assets130 · Prepaid Expenses 13,034.00 13,034.00 0.00 0.0%

Total Other Current Assets 13,034.00 13,034.00 0.00 0.0%

Total Current Assets 153,785.17 272,515.58 -118,730.41 -43.6%

Fixed Assets150 · General Fixed Assets

150.1 · Leasehold Improvements150.1.1 · 1999/2000 Addition 0.02 0.02 0.00 0.0%150.1.2 · General 0.06 0.06 0.00 0.0%

Total 150.1 · Leasehold Improvements 0.08 0.08 0.00 0.0%

150.6 · Computer Equipment -0.12 -0.12 0.00 0.0%150.8 · Furniture & Fixtures 0.28 0.28 0.00 0.0%

Total 150 · General Fixed Assets 0.24 0.24 0.00 0.0%

Total Fixed Assets 0.24 0.24 0.00 0.0%

TOTAL ASSETS 153,785.41 272,515.82 -118,730.41 -43.6%

LIABILITIES & EQUITYLiabilities

Current LiabilitiesAccounts Payable

201 · Accounts Payable -243.49 -3.49 -240.00 -6,876.8%220 · Credit Card Payables 717.50 717.50 0.00 0.0%

Total Accounts Payable 474.01 714.01 -240.00 -33.6%

Other Current Liabilities221 · Accounts Payable - Other 0.01 0.01 0.00 0.0%230 · Employee Costs Payable

230.5 · Accrued Vacation 4,912.00 4,912.00 0.00 0.0%230.1 · Salaries Payable 70,193.95 70,193.95 0.00 0.0%

Total 230 · Employee Costs Payable 75,105.95 75,105.95 0.00 0.0%

Total Other Current Liabilities 75,105.96 75,105.96 0.00 0.0%

Total Current Liabilities 75,579.97 75,819.97 -240.00 -0.3%

Total Liabilities 75,579.97 75,819.97 -240.00 -0.3%

Equity310 · Contributed Capital 0.24 0.24 0.00 0.0%319 · Net Assets 215,188.52 223,380.44 -8,191.92 -3.7%Net Income -136,983.32 -26,684.83 -110,298.49 -413.3%

Total Equity 78,205.44 196,695.85 -118,490.41 -60.2%

TOTAL LIABILITIES & EQUITY 153,785.41 272,515.82 -118,730.41 -43.6%

12:44 PM Phoenixville Public Library10/02/17 Balance Sheet Prev Year ComparisonCash Basis As of September 30, 2017

Page 1

Jul - Sep 17 Budget $ Over Budget % of Budget

Ordinary Income/ExpenseIncome

400 · Appropriations400.1 · Appropriation - P.A.S.D. 0.00 566,411.00 -566,411.00 0.0%400.2 · Appropriation - County 17,925.75 71,000.00 -53,074.25 25.2%400.3 · Appropriation - State 0.00 87,000.00 -87,000.00 0.0%400.4 · Appropriation - Charlestown Tws 0.00 5,500.00 -5,500.00 0.0%400.5 · Appropriation - Schuylkill Twp 0.00 1,500.00 -1,500.00 0.0%400 · Appropriations - Other 0.00 0.00 0.00 0.0%

Total 400 · Appropriations 17,925.75 731,411.00 -713,485.25 2.5%

412 · Development Income412.1 · Grants 3,037.60 35,000.00 -31,962.40 8.7%412.2 · Projects/Events 19,872.93 60,000.00 -40,127.07 33.1%412.3 · Annual Appeal 400.00 17,000.00 -16,600.00 2.4%412.4 · Donations

412.4.1 · Unrestricted 1,574.01 15,000.00 -13,425.99 10.5%412.4.2 · Restricted - General 100.00 5,000.00 -4,900.00 2.0%412.4.3 · Restricted - Children's 269.77 5,000.00 -4,730.23 5.4%

Total 412.4 · Donations 1,943.78 25,000.00 -23,056.22 7.8%

412.5 · Civic Organizations 532.18 1,500.00 -967.82 35.5%

Total 412 · Development Income 25,786.49 138,500.00 -112,713.51 18.6%

420 · Operations Income420.9 · Hot Spots 966.00 3,000.00 -2,034.00 32.2%420.1 · Fines 6,240.91 26,000.00 -19,759.09 24.0%420.2 · Passport Applications 22,444.00 85,000.00 -62,556.00 26.4%420.3 · Interest 106.87 1,500.00 -1,393.13 7.1%420.4 · Items Sold 885.27 3,500.00 -2,614.73 25.3%420.5 · Lost Books 444.74 2,500.00 -2,055.26 17.8%420.6 · Other (Copier, etc.) 1,873.17 6,000.00 -4,126.83 31.2%420.7 · Rentals/Community Room 250.00420.8 · Rentals/Collection

420.8.1 · Library Income 4,842.59 18,000.00 -13,157.41 26.9%420.8.2 · PA Sales Tax 50.91

Total 420.8 · Rentals/Collection 4,893.50 18,000.00 -13,106.50 27.2%

Total 420 · Operations Income 38,104.46 145,500.00 -107,395.54 26.2%

Total Income 81,816.70 1,015,411.00 -933,594.30 8.1%

Expense500 · Adult Library

500.13 · Professional Develop. Material 855.47 1,100.00 -244.53 77.8%500.1 · Books

500.1.1 · Physical Books 7,645.78 32,600.00 -24,954.22 23.5%500.1.2 · E-Books 853.91 7,152.00 -6,298.09 11.9%500.1 · Books - Other 18.95

Total 500.1 · Books 8,518.64 39,752.00 -31,233.36 21.4%

500.2 · Magazines & Newspapers 4,379.81 5,000.00 -620.19 87.6%500.3 · Audios 1,548.77 7,900.00 -6,351.23 19.6%500.4 · Videos 1,899.86 9,000.00 -7,100.14 21.1%500.5 · Software 0.00 500.00 -500.00 0.0%500.6 · Reference 291.11 2,000.00 -1,708.89 14.6%500.7 · Programs - Adult 1,632.92 4,800.00 -3,167.08 34.0%500.8 · Program Supplies - Adult 185.51 2,000.00 -1,814.49 9.3%

Total 500 · Adult Library 19,312.09 72,052.00 -52,739.91 26.8%

12:42 PM Phoenixville Public Library10/02/17 Profit & Loss Budget vs. ActualCash Basis July through September 2017

Page 1

Jul - Sep 17 Budget $ Over Budget % of Budget

510 · Youth Library510.1 · Books

510.1.1 · Physical Books 3,939.61 29,175.00 -25,235.39 13.5%510.1.2 · E-Books 134.97 2,105.00 -1,970.03 6.4%

Total 510.1 · Books 4,074.58 31,280.00 -27,205.42 13.0%

510.2 · Magazines 637.22 700.00 -62.78 91.0%510.3 · Audios 310.13 3,000.00 -2,689.87 10.3%510.4 · Videos 560.65 6,000.00 -5,439.35 9.3%510.5 · Software 69.87 1,000.00 -930.13 7.0%510.7 · Programs - Children 750.00 8,000.00 -7,250.00 9.4%510.8 · Program Supplies - Children 938.59 6,000.00 -5,061.41 15.6%510.13 · Young Adult - All 847.41 4,000.00 -3,152.59 21.2%510.14 · Programs - Young Adults 0.00 1,000.00 -1,000.00 0.0%510.15 · Program Supplies - Young Adult 341.40 750.00 -408.60 45.5%

Total 510 · Youth Library 8,529.85 61,730.00 -53,200.15 13.8%

520 · Development Expense520.8 · Donor Management 0.00 3,300.00 -3,300.00 0.0%520.1 · Annual Appeal 0.00 5,500.00 -5,500.00 0.0%520.3 · Special Events 1,700.24 23,000.00 -21,299.76 7.4%520.5 · Marketing 574.52 3,000.00 -2,425.48 19.2%520.6 · Other 0.00 250.00 -250.00 0.0%

Total 520 · Development Expense 2,274.76 35,050.00 -32,775.24 6.5%

530 · Administration530.1 · General

530.1.1 · Audit/Form 990 0.00 7,200.00 -7,200.00 0.0%530.1.2 · Library Board Expenses 0.00 2,500.00 -2,500.00 0.0%530.1.3 · Staff Development/Memberships 549.59 4,000.00 -3,450.41 13.7%530.1.4 · Insurance 1,326.00 1,500.00 -174.00 88.4%530.1.5 · Advertising 163.90 1,000.00 -836.10 16.4%530.1.6 · Legal Expense 0.00 6,500.00 -6,500.00 0.0%530.1.7 · Credit Card Fees 807.47 2,500.00 -1,692.53 32.3%530.1.8 · Marketing and Website 373.05 3,000.00 -2,626.95 12.4%530.1.9 · Miscellaneous 0.00 300.00 -300.00 0.0%

Total 530.1 · General 3,220.01 28,500.00 -25,279.99 11.3%

540 · Utilities540.1 · Electricity 4,120.50 18,000.00 -13,879.50 22.9%540.2 · Gas 258.82 3,000.00 -2,741.18 8.6%540.3 · Telephone 1,409.81 5,500.00 -4,090.19 25.6%540.4 · Trash Collection 79.75 400.00 -320.25 19.9%540.5 · Water & Sewer 166.86 1,500.00 -1,333.14 11.1%

Total 540 · Utilities 6,035.74 28,400.00 -22,364.26 21.3%

550 · Computer Expense550.2 · Hardware 31.98 4,500.00 -4,468.02 0.7%550.4 · Software 0.00 1,000.00 -1,000.00 0.0%550.5 · Software Maintenance 161.99 1,000.00 -838.01 16.2%550.6 · Supplies 447.93 3,500.00 -3,052.07 12.8%

Total 550 · Computer Expense 641.90 10,000.00 -9,358.10 6.4%

560 · Other Supplies and Expense560.1 · Collection Maintenance 1,413.32 6,000.00 -4,586.68 23.6%560.2 · Library 957.20 5,000.00 -4,042.80 19.1%560.3 · Office 1,795.66 4,500.00 -2,704.34 39.9%560.4 · Postage 537.19 5,500.00 -4,962.81 9.8%

Total 560 · Other Supplies and Expense 4,703.37 21,000.00 -16,296.63 22.4%

570 · Equipment Leasing/Rental 1,887.81 6,674.00 -4,786.19 28.3%

12:42 PM Phoenixville Public Library10/02/17 Profit & Loss Budget vs. ActualCash Basis July through September 2017

Page 2

Jul - Sep 17 Budget $ Over Budget % of Budget

580 · Buildings & Grounds580.1 · Maintenance

580.1.1 · Buildings 0.00 500.00 -500.00 0.0%580.1.2 · Grounds 0.00 1,000.00 -1,000.00 0.0%

Total 580.1 · Maintenance 0.00 1,500.00 -1,500.00 0.0%

580.5 · Janitorial Expense580.5.1 · Service 5,100.00 16,000.00 -10,900.00 31.9%580.5.2 · Supplies 1,160.65 3,500.00 -2,339.35 33.2%

Total 580.5 · Janitorial Expense 6,260.65 19,500.00 -13,239.35 32.1%

580.7 · Minor Improvements and Repairs 0.00 1,000.00 -1,000.00 0.0%

Total 580 · Buildings & Grounds 6,260.65 22,000.00 -15,739.35 28.5%

Total 530 · Administration 22,749.48 116,574.00 -93,824.52 19.5%

610 · Salaries & Benefits610.1 · Salaries

610.1.1 · Full-Time 87,379.13 398,974.00 -311,594.87 21.9%610.1.2 · Part-Time 28,485.07 103,122.00 -74,636.93 27.6%610.1.3 · Passport Agents 3,081.39 15,314.00 -12,232.61 20.1%610.1.4 · Consultants 1,803.20 6,698.00 -4,894.80 26.9%

Total 610.1 · Salaries 120,748.79 524,108.00 -403,359.21 23.0%

610.2 · Social Security Expense 8,818.69 40,094.00 -31,275.31 22.0%610.3 · Employee Benefit Expense

610.3.2 · H.S.A. Contribution 0.00 9,000.00 -9,000.00 0.0%610.3 · Employee Benefit Expense - Other 20,870.09 80,724.00 -59,853.91 25.9%

Total 610.3 · Employee Benefit Expense 20,870.09 89,724.00 -68,853.91 23.3%

610.4 · Retirement Expense 15,496.27 76,079.00 -60,582.73 20.4%

Total 610 · Salaries & Benefits 165,933.84 730,005.00 -564,071.16 22.7%

Total Expense 218,800.02 1,015,411.00 -796,610.98 21.5%

Net Ordinary Income -136,983.32 0.00 -136,983.32 100.0%

Net Income -136,983.32 0.00 -136,983.32 100.0%

12:42 PM Phoenixville Public Library10/02/17 Profit & Loss Budget vs. ActualCash Basis July through September 2017

Page 3

1

Lara Lorenzi

From: advancement2 <advancement2@chescocf.org>Sent: Monday, October 02, 2017 10:18 AMSubject: CCCF Trustee Institute --> Register today

 Good morning,  This year's Institute for Board Trustees will be held on Saturday, November 4th from 8:30‐2:00 p.m. at WCU Graduate Business Center.   The workshops are shaping up to be fresh, actionable, and inspired by providing board members with the opportunity to strengthen their skills and expand their knowledge. Topics will range from understanding taxes, marketing, and planned giving, each brought to you by consultants that are leaders in their professional fields.  If you would like to join us on Saturday, November 4, click the green button in the email below. I certainly hope that you can. For more information, click  the purple button.   Sincerely, Stephenie  ‐‐‐‐‐‐‐‐‐ Stephenie Stevens Community Engagement Officer Chester County Community Foundation 28 West Market St., The Lincoln Building West Chester, PA 19382 (610) 696‐8211 – main (610) 696‐0501 – direct (610) 696‐8213 – fax steph@chescocf.org www.chescocf.org 

     

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invites you to the annual

Institute for Board Trustees Saturday, November 4, 2017

8:30 a.m. - 2:00 p.m. at WCU Graduate Business Center What Every Nonprofit Board Member Needs to Know