board of supervisors - co.bedford.va.us · t a regular meeting of the board of supervisors of the...

BOARD OF

SUPERVISORS Agenda

April 14, 2014

WORK SESSION

AGENDA

BEDFORD COUNTY BOARD OF SUPERVISORS BEDFORD COUNTY ADMINISTRATION BUILDING

APRIL 14, 2014

5:00 P.M. WORK SESSION

a. Discussion regarding the budget and the tax rate

6:45 P.M. Dinner

BOARD

MEETING

AGENDA

BEDFORD COUNTY BOARD OF SUPERVISORS BEDFORD COUNTY ADMINISTRATION BUILDING

APRIL 14, 2014

7:30 P.M. WELCOME

a. Moment of Silence

b. Pledge of Allegiance

(1) APPROVAL OF AGENDA

(2) FIFTEEN MINUTE CITIZEN COMMENT PERIOD

(3) APPROVAL OF CONSENT AGENDA

a. Consideration of a request from the Department of Fiscal Management to

award the contract for Audit Services. (Resolution # R041414-01)

b. Consideration of a request from the Sheriff’s Office to submit a grant

application in the amount of $363,000.00 to the Virginia Department of

Criminal Justice Service (funding will used for training, equipment and

overtime for the ICAC Task Force). (Resolution #R041414-05)

(4) APPROVAL OF MINUTES – March 10 and 17, 2014

(5) PUBLIC HEARINGS / PUBLIC APPEARANCES

a. Proclamation in recognition of National Public Safety Telecommunicators

Week

b. Public Appearance on behalf of the Bedford Museum and Genealogical Library

• Presentation: Doug Cooper, Museum Director (6) ACTION ITEMS

a. Consideration of a request to adopt the FY2015 Tax Rate Ordinance.

(Ordinance #O 041414-03)

• Staff Presentation: Mark Reeter, County Administrator

b. Consideration of a request from the Fire and Rescue Department to advertise

for a public hearing regarding new rates for Emergency Medical Service

Transports (EMS). (Documentation to follow under separate cover) • Staff Presentation – Jack Jones, Jr., Fire Chief

c. Consideration of Resolution Expressing County Concurrence with Bedford

Regional Water Authority's Mandatory Connection Policy (Resolution

#R041414-04 )

• Presentation: Mark Reeter, County Administrator (7) BOARD COMMENTS, COMMITTEE REPORTS, REQUESTS AND

RECOMMENDATIONS

a. Community Development’s Building Report for March 2014

b. Agricultural Economic Development Advisory Board meeting minutes from

March 5, 2014

c. Department of Communications report for March 2014

d. Economic Development Authority meeting minutes from March 14, 2014

e. Planning Commission meeting minutes from February 18 and March 4, 2014

f. Social Service Board meeting minutes from February 20, 2014

g. Tri-County Lake Administrative Commission (Environmental Committee)

meeting minutes from February 24, 2014

h. Information Item - Welcome Center – March 2014 Visitor Numbers

i. Information Item from VDOT

(8) APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES

(9) COUNTY ATTORNEY REPORTS, REQUESTS AND RECOMMENDATIONS

a. Consideration of a joint public hearing with the Planning Commission

regarding proposed zoning setback changes.

(10) COUNTY ADMINISTRATOR’S REPORTS, REQUESTS AND RECOMMENDATIONS

a. Bedford Area Chamber of Commerce 2014 Legislative Wrap Up Breakfast

b. Closed Session - Pursuant to Code Section 2.2-3711 (A) (3) - Discussion or

consideration of the acquisition of real property for a public purpose, or the

disposition of publicly held real property, where discussion in an open meeting

would adversely affect the bargaining position or negotiating strategy of the

public body. (11) PENDING MATTERS

(12) UPCOMING MEETINGS

• April 28 – Regular Meeting at 7:30 p.m.

• May 12 – Regular Meeting (work session from 5:00 to 6:45 p.m.)

• May 15 – Joint meeting with the School Board (Review of School

Efficiency Study) – (time and place to be determined)

• May 27 – Regular Meeting at 7:30 p.m. (Thursday)

Resolution #R041414-01

MM EE MM OO RR AA NN DD UU MM TO: Board of Supervisors

THROUGH: Mark K. Reeter, County Administrator

FROM: Susan Crawford, Director of Fiscal Management

DATE: April 7, 2014

SUBJECT: Request to Award Contract for Audit Services

At the February 24, 2014 meeting, the Board authorized the advertisement of Request for Proposals for Audit Services. The Audit Selection Committee was comprised of the following: Steve Wilkerson, Supervisor for District 3 Frank Rogers, Deputy County Administrator Randy Hagler, School Chief Financial Officer Ashley Dorcsis, Accountant Susan Crawford, Director of Fiscal Management Responses were received from the following firms Brown Edwards, Cherry Bekaert and Robinson, Farmer, Cox Associates. Competitive negotiation was used for procuring the audit services. All three firms submitting proposals were interviewed by the Audit Selection Committee. Following a review of the proposals, completion of the interviews, ranking of the firms and successful negotiation with the top ranked firm, the Audit Selection Committee recommends that a contract be awarded to Brown Edwards. The contract negotiated is for the fiscal years ending 2014, 2015 and 2016, with two one year renewal options. The fees are as follows:

FYE FYE FYE6/30/2014 6/30/2015 6/30/2016

County 56,230 56,305 58,800 Schools 19,870 19,870 20,750 EDA 5,815 5,990 6,165 Library 6,225 6,400 6,590 Sheriff 3,825 3,940 4,050

If the Board concurs, the following resolution is in order.

At a regular meeting of the Board of Supervisors of the County of Bedford, Virginia held at the Bedford County Administration Building on the 14th day of April, 2014, beginning at 7:30 p.m.:

A RESOLUTION

AWARDING AUDIT SERVICES CONTRACT

WHEREAS, the County’s contract for audit services ended with the June 30, 2013 audit; and WHEREAS, a RFP for audit services was issued on March 7, 2014 and there were 3 responses; and WHEREAS, the Audit Selection Committee interviewed and ranked all three firms; and WHEREAS, successful negotiation was completed with the top ranked firm; now

THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors that the Board does hereby authorize the County Administrator to execute the contract for audit services for fiscal years ending June 30, 2014, 2015 and 2016 with Brown, Edwards & Company, L.L.P.

4

MM EE MM OO RR AA NN DD UU MM TO: Board of Supervisors THROUGH: Mark Reeter, County Administrator FROM: Petrina E. Grubbs, Financial Analyst DATE: March 17, 2014 SUBJECT: DCJS Internet Crimes Against Children Fund Application

The Bedford County Sheriff’s office received notification of the availability of Internet Crimes Against Children Grant Funds. $363,000.00 is available each to the Southern Virginia ICAC Task Force (SOVA-ICAC) coordinated by the County of Bedford Sheriffs Office and the Northern Virginia-DC ICAC Task Force (NOVA_ICAC) coordinated by the Virginia State Police. The grant funds will cover the period July 1, 2014 to June 30, 2015. The purpose of the funding is to build affiliate capacity to respond to ICAC cases and to build new ICAC Affiliates. The SOVA-ICAC currently has 120 formal Memorandum of Understandings with various agencies in the Commonwealth of Virginia. The Memorandums of Understanding are designed to ensure affiliate compliance with standards and policies of the National ICAC Task Force Program and to ensure adherence to the ICAC Investigative and Operational Standards. The grant funding will be used to reimburse affiliates for training, equipment assistance, and investigator overtime. The intent is to build the capacity to combat child sexual exploitation and educate the citizens of the Commonwealth of Virginia. The application will be submitted to meet the April 18, 2014 deadline. Sheriff Mike Brown is requesting that the Board of Supervisors authorize the submission of an Internet Crimes Against Children Grant to the Virginia Department of Criminal Justice in the amount of $363,000.00. The application will be pulled should the Board of Supervisors not grant permission to apply. If the Board concurs, the following motion is in order.

Resolution #R 041414-5 1 2 3

4 5 6 7 At a regular meeting of the Board of Supervisors of the County of Bedford, Virginia held at the Bedford 8 County Administration Building on the 14th day of April, 2014, beginning at 7:30 p.m.: 9

10

A RESOLUTION 11

DCJS FY 15 INTERNET CRIMES AGAINST CHILDREN GRANT APPLICATION 12 13 14

WHEREAS, Lieutenant Mike Harmony with the Bedford County Sheriff’s Office has 15

prepared a grant application per the instructions of the Virginia Department of Criminal Justice 16

Service (DCJS); and 17

WHEREAS, the application is requesting $363,000.00 to provide affiliates of the Southern 18

Virginia ICAC Task Force coordinated by the County of Bedford Sheriff’s office with overtime, 19

training, and equipment during the period July 1, 2014 to June 30, 2015; and 20

WHEREAS, all grant funds are received on a reimbursement basis; now 21

NOW, THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors that the 22

Board does hereby authorize the submission of a grant application in the amount of $363,000.00 to 23

the Virginia Department of Criminal Justice Services. 24

25

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DRAFT - Board of Supervisor’s Meeting Minutes March 10th, 2014

Page 1 of 14

1

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5

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MINUTES 7

BEDFORD COUNTY BOARD OF SUPERVISORS 8

BEDFORD COUNTY ADMINISTRATION BUILDING 9

MARCH 10, 2014 10

11

5:00 P.M. WORK SESSION 12

a. Budget Discussion 13

6:45 P.M. Dinner 14

7:30 P.M. WELCOME 15

a. Moment of Silence 16

b. Pledge of Allegiance 17

(1) APPROVAL OF AGENDA 18

(2) FIFTEEN MINUTE CITIZEN COMMENT PERIOD 19

(3) APPROVAL OF CONSENT AGENDA 20

a. Consideration of a request from the Department of Fire and Rescue for a 21

Supplemental Appropriation in the amount of $698.38. 22

(Resolution #R031014-01) 23

b. Consideration of a request from the Bedford County School Board for a fund 24

appropriation to contract with construction consulting service provider M. B. 25

Khan (Resolution #R031014-02) 26

(4) APPROVAL OF MINUTES – February 10 and 24, 2014 (to follow under separate 27

cover) 28

(5) PUBLIC HEARINGS / PUBLIC APPEARANCES 29

a. Update on road issues by VDOT 30

• Presentation: Todd Daniel and Brian Casella 31

(6) ACTION ITEMS 32

a. Consideration of Bedford School Matter from January 30, 2014 Joint Meeting. 33

(7) BOARD COMMENTS, COMMITTEE REPORTS, REQUESTS AND 34

RECOMMENDATIONS 35


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a. Tri-County Lake Administrative Commission, Environmental Committee, 36

meeting minutes from December 12, 2013. 37

b. Social Services Board meeting minutes from January 16, 2014. 38

(8) APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES 39

(9) COUNTY ATTORNEY REPORTS, REQUESTS AND RECOMMENDATIONS 40

(10) COUNTY ADMINISTRATOR’S REPORTS, REQUESTS AND RECOMMENDATIONS 41

(11) PENDING MATTERS 42

(12) UPCOMING MEETINGS 43

• March 17 - Budget Work Session (5:00 P.M.) 44

• March 19 - Budget Work Session (5:00 P.M.) (Wednesday) 45

• March 24 - Regular Meeting (Work Session – 5:00 to 6:45 P.M.) 46

47

5:00 P.M. – WORK SESSION 48

Board of Supervisors: John Sharp, Chairman – District 4; Tammy Parker, Vice-Chairman, District 7; 49

Bill Thomasson, District 1; Curry Martin, District 2; Steve Wilkerson, District 3; and Annie Pollard, 50

District 6 51

Absent: Steve Arrington, District 5 52

------------ 53

Staff Present: Mark K. Reeter, Frank J. Rogers, Carl Boggess, Cheryl Dean, Krystal Hullette, Ashley 54

Dorcsis, Kevin Adams, Mike Miller, Ricky Gardner, Barbara Gunter and Brigitte Petersen 55

------------ 56

Chairman Sharp called the Board of Supervisors to order and turned the meeting over to County 57

Administrator Mark Reeter. 58

Mr. Reeter briefly reviewed the budget information covered in prior work sessions, as well as 59

what is planned for the remaining budget work sessions for FY2014-15. 60

Mr. Reeter noted that, within the draft C.I.P., $413,563.00 was given under ‘Projects to be 61

Determined’, and clarified that these funds are available to be allocated by the Board to capital projects 62

that were otherwise unallocated in what will be reviewed this evening. He then turned the meeting over 63

to Deputy County Administrator Frank Rogers to review staff proposed changes to the budget for the 64

coming year. 65

Mr. Rogers thanked Fiscal Management Director Susan Crawford for her work on the 66

information being presented this evening, and then began his review of the proposed Capital 67

Improvement Projects (CIP) funding. He covered a variety of funding areas including re-assessment; 68

election equipment; storage retrieval and deed books; financial software; computer and server upgrades; 69

Public Safety needs; Buildings and Grounds projects; Parks and Recreation; Community Development; 70


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and Economic Development. Throughout the review, Mr. Rogers took questions from the Board to 71

clarify aspects of the proposed funding. 72

Chairman Sharp stated that the most pressing request is for emergency apparatus, and that he 73

would like to see funds moved in that direction; Supervisor Wilkerson concurred. Chairman Sharp noted 74

that the fire agencies determined what their funding priorities were, and that he felt it should remain that 75

way. In response to a question from Chairman Sharp, Mr. Rogers noted that another large expense that 76

will be coming up in the near future is a software upgrade for the permitting software used in Community 77

Development, as well as other software that is becoming very outdated. There followed a discussion 78

between the Supervisors and staff, with the Board coming to a consensus to move $300,000.00 of the 79

“Projects to be Determined” category over to apparatus funding. Several Supervisors voiced their support 80

for cost sharing with the fire agencies with regard to purchasing apparatus. 81

Mr. Reeter pointed out that there won’t be $800,000.00 available for apparatus every year; there 82

was $500,000.00 already in that category, and the Board just added $300,000.00 to it; this won’t be the 83

case in the next budget cycle. 84

Supervisor Wilkerson asked the Supervisors what would be a situation where the Board would 85

fully fund a fire truck. Supervisor Thomasson said it was his understanding many of the firefighters 86

drove themselves directly to the scene of the call, so he wasn’t sure the custom trucks with the larger cabs 87

to carry more personnel were needed. Chairman Sharp said both of the recent fire truck rollovers had the 88

custom cab design, and there was no loss of life in those accidents – it could have been a different 89

outcome in the smaller, less expensive commercial cabs, as the custom cabs are better built to handle 90

being in an accident. Chairman Sharp said the Board needed to present the Fire Commission with the 91

economics of the purchasing situation, and then let them come up with some sort of matching fund 92

strategy. 93

Supervisor Pollard stated that the policies and procedures should have been sent out by now, and 94

said that before any money is put in any department they should have to go by these rules and be active. 95

They should run calls, or a truck will just sit – there should be requirements to go along with the money. 96

Mr. Rogers confirmed with the Board that they wanted $300,000.00 added to the available funds 97

for apparatus to bring the total to $800,000.00; the balance of $113,563.00 will be left in “Projects to be 98

Determined”. 99

In response to a question from Supervisor Thomasson, Mr. Reeter said staff is still working on 100

numbers for the repairs needed to the Administration building. Mr. Reeter noted it will be difficult to do 101

much of the work on the building as entire floors will have to be vacated while they are worked on. 102

Mr. Rogers stated that staff would work on the changes requested by the Board this evening, and 103

asked that the Supervisors get any further requests to staff as soon as possible as the deadline for 104

advertising the tax rate was rapidly approaching. 105


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In response to a question from Supervisor Thomasson, Mr. Rogers stated that, according to the 106

latest information he has been given, the reassessment numbers are coming in flat. 107

Mr. Reeter reminded the Board of the upcoming joint meeting with the School Board on the 17th. 108

There being no further discussion, the Board moved into the conference room for dinner. 109

110

7:30 P.M. – REGULAR MEETING 111

Board of Supervisors: John Sharp, Chairman – District 4; Tammy Parker, Vice-Chairman, District 7; 112

Bill Thomasson, District 1; Curry Martin, District 2; Steve Wilkerson, District 3; and Annie Pollard, 113

District 6 114

Absent: Steve Arrington, District 5 115

------------ 116

Staff Present: Mark K. Reeter, Frank J. Rogers, Carl Boggess, Kevin Adams and Brigitte Petersen 117

118

Chairman Sharp called the meeting to order and welcomed those in attendance; a moment of 119

silence was held and the Pledge of Allegiance was said. 120

121

(1) APPROVAL OF AGENDA 122

Mr. Mark Reeter, County Administrator, noted the changes to the agenda as follows: 123

• Additional Documentation: Agenda Item #4 – Minutes from February 10 and February 24, 124

2014. 125

• Additional Documentation: Agenda Item #5a – Update on Road Issues by VDOT. 126

• Correction: Agenda Item #12 – The original agenda listed March 20 as a work session date; 127

that meeting has been moved to March 19. 128

• Supervisor Pollard asked that Consent Agenda Item #3b be moved to Action Items #6a. 129

Supervisor Pollard made a motion to approve the agenda as amended; motion passed by 130

acclamation. 131

132

(2) FIFTEEN MINUTE CITIZEN COMMENT PERIOD 133

• Michael Stokes, resident of Bedford, addressed the Board to voice his displeasure with their 134

selection of the County Administrator, the recent resignations of employees and his belief 135

that the County is not the good employer that it once was. 136

• Larry Whorley, resident of Big Island, addressed the Board to request the Board keep the 137

need for volunteer training facilities in mind when they are allocating funds in the budget. 138

Mr. Whorley also stated that they recently lost Mr. Lynch Manley, a member of Bedford 139

Rescue for 50 years. Mr. Whorley stated that Mr. Manley had answered well over 20,000 140


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calls during his service, and he said they will never again see anyone with that kind of time 141

and dedication. 142

• Kelly Steel, resident of Bedford, addressed the Board to request their support to build the new 143

high school in the Liberty zone, and to convert the current high school into a middle school. 144

• Mary Jo Boone, resident of Boonsboro, addressed the Board to ask that they consider 145

increasing revenue through taxes to better meet the needs of the community. 146

• Jackie Davis, resident from Thaxton, addressed the Board with a prayer. 147

148

(3) APPROVAL OF CONSENT AGENDA 149

Mr. Mark Reeter, County Administrator, read the Consent Agenda for the benefit of those in 150

attendance: 151

a. Consideration of a request from the Department of Fire and Rescue for a Supplemental 152

Appropriation in the amount of $698.38. (Resolution #R031014-01) 153

In response to a question from Supervisor Pollard, Mr. Reeter stated the funds would be 154

appropriated into the fire equipment line item. 155

Supervisor Wilkerson made a motion to approve the consent agenda as amended. 156

Voting yes: Mr. Thomasson, Mr. Martin, Mr. Wilkerson, Mr. Sharp, Mrs. Pollard and 157

Mrs. Parker 158

Voting no: None 159

Absent: Mr. Arrington 160

Motion passed. 161

162

(4) APPROVAL OF MINUTES 163

Supervisor Wilkerson made a motion to approve the minutes of February 10, 2014 as 164

presented; motion passed by acclamation. 165

------------ 166

Vice-Chairman Parker noted that on page #10, line #1, of the minutes for February 24, 2014, the 167

19th is a Wednesday, not a Thursday. Chairman Sharp asked that the line numbers in future sets of 168

minutes run continuously, instead of beginning at ‘one’ on each page; the Board concurred. 169

Vice-Chairman Parker made a motion to approve the minutes of February 24, 2014 as 170

amended; motion passed by acclamation. 171

172

(5) PUBLIC HEARINGS / PUBLIC APPEARANCES 173

(5a) Todd Daniel and Brian Casella from the Virginia Department of Transportation (VDOT) 174

addressed the Board with an update on road issues, the entirety of which is given below: 175


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Maintenance Activities for Previous 30 Days:

• Ordinary Maintenance – Gravel Road Repair, Brush Removal, and Shoulder Repair.

• Route 608 (Altice Road) – Bridge over Norfolk & Southern Railway, located 0.2 miles south of

Route 795 (Watson Road) – Closed December 20, 2013 due to necessary repairs. Road

reopened February 10, 2014. (Area 2 – Martin)

• Route 689 (Irving Road) – Box Culvert Replacement completed. Road reopened January 31,

2014. Guardrail installation pending. (Area 6 – Pollard)

• Route 805 (Stone Mountain Road) – Bridge over Rockcastle Creek wing wall repair

Maintenance Activities for Next 30 Days:

• Ordinary Maintenance – Gravel Road Repair, pothole patching, and patching for secondary

overlay schedules

• Route 637 (Penns Mill Road) – Bridge over Reed Creek will be closed on March 12 & 13, 2014

due to repairs. Bridge is located approximately 1.10 miles east of Route 613 (Waugh Switch

Rd) and .90 miles west of Route 602 (Powell School Rd). (Area 5 – Arrington).

• Route 805 – (Stone Mountain Road) – Bridge over Rockcastle Creek will be closed on March

11, 2014 for wing wall placement – single day closure. (Area 2 – Martin)

• Various Routes – Regional Guardrail Contract is ongoing and guardrail repairs are in progress

countywide.

Private Entrances & Land Use Permits:

• February 2014: Issued 10 Private Entrance Land Use Permits for state maintained routes and 5

Land Use Permit for Utility activities.

• March 2014 to date:

Plat/Plan Reviews:

• February 2014: 12 Plats/Site Plans reviewed.

• March 2014 to date: Plats/Site Plans reviewed.

Secondary Additions:

• Autumn Run Subdivision – Punch list generated, awaiting fees and surety from developer.

(Area 5 – Arrington).

• Farmington Subdivision, Sections 8 & 15 – Punch list generated by VDOT and developer is

addressing deficiencies. (Area 4 – Sharp)

• Great Oaks Subdivision – Punch list generated by VDOT and developer is addressing

deficiencies. (Area 3 – Wilkerson)

• Mayberry Hills Subdivision – Punch list generated by VDOT and developer is addressing

deficiencies. (Area 2 – Martin)


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Traffic Studies/Special Requests *Denotes Change:

• Route 24 STARS Project (Strategically Targeted Affordable Roadway Solutions) – The project

study area extends from Route 886 (Drewry’s Hill Road) to Route 819 (Old Country Road).

The purpose of the study is to identify common crash factors and to propose intermediate and

long-term projects to improve safety. The study results will be used to develop projects that can

be funded through HSIP and other traffic operations funding sources. Team field visit along

corridor conducted December 12, 2013. Final report with recommendations scheduled for mid-

April. (Area 1 – Thomasson) *

• Route 221 Safety Improvement Study – This study is lead by the Region 2000 Local

Government Council / Central Virginia MPO in cooperation with Bedford County and the City

of Lynchburg. The study will commence at Route 1483 (Cloverhill Boulevard) and will

terminate in the City of Lynchburg at Forest Brook Road. Community meeting held on January

30, 2014 at Forest Library. Second community meeting scheduled for April 10, 2014 at Forest

Library and study to be completed by June with a final report. (Area 4 – Sharp) *

• Route 644 (Old Cifax Road) – Through Truck Restriction #1: The through tractor truck and

trailer or semi-trailer combination restriction is proposed of Route 644 (Old Cifax Road),

beginning at the East Intersection of Route 643 (Cifax Road), and ending at the intersection of

Route 663 (Perrowville Road), with the termini to termini distance equaling approximately 3.98

miles. Board resolution passed October 28, 2013 and study is under review by VDOT Salem

District Traffic Engineering. (Area 5 – Arrington / Area 7 – Parker)

• Route 644 (Coffee Road) – Through Truck Restriction #2: The through tractor truck and trailer

or semi-trailer combination restriction is proposed of Route 644 (Coffee Road), beginning at the

intersection of Route 663 (Perrowville Road) and ending at the Lynchburg City Limits, with the

termini to termini distance equaling approximately 5.66 miles. Board resolution passed October

28, 2013 and study is under review by VDOT Salem District Traffic Engineering. (Area 5 –

Arrington)

• Route 695 (Goose Creek Valley Road) – Through Truck Restriction from Route 43 (Botetourt

County) to Route 460 (West Lynchburg Salem Turnpike) – Commonwealth Transportation

Board approved the Restriction at its December 4th meeting. (Primaries require CTB approval).

Signs installed February 28, 2014 on Routes 460 and 695 in Bedford County. (Area 6 –

Pollard) *

Speed / Safety Studies:

• Route 1240 (Lake Vista Drive) – The Lake Vista and Forest Lakes Homeowner’s Associations

are pursuing a Traffic Calming study to mitigate speeding. Bedford County Administration has

taken the lead on this with VDOT and a preliminary meeting was held on December 5, 2013 to


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discuss the process. (Area 4 – Sharp)

• Route 43 (Virginia Byway) – Request speed study from Bedford Town limit to Route 722 (Five

Forks Road). Study is under review. Current speed limit is 40 mph. (Area 3 – Wilkerson)

• Route 616 (Saunders Road) – From Route 653 (Masons Lane) to Route 619 (Jordantown Road).

Speed limit posting and guardrail are not warranted. Additional Advisory signs will be installed.

(Area 6 – Pollard) *

• Route 621 (Cottontown Road) – Speed and Safety Guardrail Review - From Route 662 (Hooper

Road) to Route 1240 (Lake Vista Drive). Study is under review. Current speed is 40 mph.

(Area 4 – Sharp / Area 5 – Arrington)

• Route 643 (Otterville Road) – From Route 122 (Big Island Highway) to Route 644 (Old Cifax

Road). Speed limit is currently unposted. Review concluded guardrail is not warranted. (Area

5 – Arrington) *

• Route 654 (Morgans Church Road) – From Route 805 (Stone Mountain) to Route 122 (Moneta

Road). Study is under review. Speed limit is currently unposted. (Area 2 – Martin)

• Route 658 (Walnut Hollow Road) – Verify two existing 25 mph zones from Route 624 (Indered

Farm Road) to Route 1030 (Meadowridge Drive) and Route 1016 (Saddlerock Road) to the

Lynchburg City Limits. Missing signage to be replaced per request of Virginia State Police to

aid in speed enforcement. Study is under review. Speed limit varies and is not documented.

(Area 5 – Arrington)

• Route 662 (Hooper Road) – From Route 663 (Perrowville Road) to Route 621 (Cottontown

Road). Speed Limit Study. Current speed limit is 40 mph. (Area 4 – Sharp / Area 5 –

Arrington)

• Route 671 (Centerville Road) – From Route 221 (Forest Road) to 0.3 mile east of Route 644

(Lankford Mill Road). Study is under review. Speed limit is currently unposted. (Area 7 –

Parker)

• Route 675 (Keytown Road) – From Route 643 (Jopling Road) to Route 122 (Big Island

Highway). Speed limit is currently unposted. Results from field review and crash analysis

conclude the roadway will remain unposted. Warning/Advisory Signage will be installed and

vegetation management to increase visibility of existing signs. (Area 5 – Arrington)

• Route 686 (Taylor Mountain Road) – From Route 688 (Buffalo Run) to Route 692 (Cool

Springs Road). Speed limit is currently unposted. Results from field review and crash analysis

conclude the roadway will remain unposted. Warning/Advisory signage will be installed. (Area

7 – Parker) *

• Route 702 (Prophet Road) – From Route 668 (Goode Road) to Dead End. Study is under

review. Speed limit is currently unposted. Also, Deer Crossing sign request. Deer Crossing


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sign not warranted due to no reported crashes with deer. (Area 7 – Parker)

• Route 709 (New London Road) – From Route 24 (Wyatts Way) to Route 811 (Evington Road).

Study is under review. Current speed limit is 45 mph. (Area 3 – Wilkerson)

• Route 805 (Stone Mountain Road) – From Route 654 (Morgans Church Road) to Route 626

(Smith Mountain Lake Parkway). Study is under review. Speed limit is currently unposted.

(Area 2 – Martin)

• Route 805 (Morgans Church Road) – From Route 122 (Moneta Road) to Route 805 (Stone

Mountain Road). Study is under review. Speed limit is currently unposted. (Area 2 – Martin)

• Route 1425 (Graves Mill Road) – From Route 221 (Forest Road) to Lynchburg City Limits.

Request is result of Fatal Accident – Under review - Current speed limit is 35 mph. (Area 4 –

Sharp)

• Route 619 (Turner Branch Road) – From Route 634 (Hardy Road) to Route 757 (Goodview

Road). Study is under review. Current speed limit is unposted. (Area 1 – Thomasson) *

• Route 122 (Big Island Highway) – North of Route 782 (Waughs Ferry Road). Guardrail request

as result of Fatal Accident. (Area 5 – Arrington)

• Route 221 (Forest Road) – Signal Request – Citizen request for a traffic signal at the intersection

of Route 1474 (Maple Hills Drive) and Route 1475 (Woodberry Lane). Study is under review.

(Area 4 – Sharp)

• Route 754 (Saunders Grove Drive) – Request for guardrail. Due to geometric conditions of

roadway and shoulders, there is insufficient room to construct guardrail. Edge Delineators (ED-

2) will be placed 100–150 feet apart beginning at address #3567 and extending South

approximately 900 feet. (Area 6 – Pollard)

• Route 757 (Goodview Road) – Result of district wide pavement and signs review contract.

Adding 24” x 30” chevron advisory signs and 48” x 48” curve advisory signs in the curve 0.25

mile North of Route 1535 (Hemlock Shores Drive). To be complete by May 2014. (Area 1 –

Thomasson)

Project Status:

• Route 43 (Peaks Road) – Bridge over Stoney Creek – UPC 97225 – Consultant is preparing an

alignment study for review by VDOT. Tentative construction in 2020. (Area 5 – Arrington)

• Route 43 (Peaks Road) – Bridge over Big Otter River – UPC 94722 – Consultant prepared an

alignment study for review by VDOT Bridge section. Tentative construction in 2017. (Area 5 –

Arrington / Area 7 – Parker)

• Route 221 (Forest Road) – Left turn lanes at Route 668 (Goode Station Road) – (UPC 97043) –

Project in preliminary engineering phase. Public information meeting was held March 12, 2013

to receive community input following plan revision from previous community input. Tentative


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construction in May 2020. (Area 7 – Parker)

• Route 221/460 (West Lynchburg-Salem Turnpike) – Bridge over North Fork of Goose Creek –

UPC 104181 – VDOT performing pre-scoping activities to provide to consultant for design.

Project is in Preliminary Engineering scoping phase with no dates set. (Area 6 – Pollard)

• Route 460 (West Lynchburg-Salem Turnpike) – UPC 67529 – Safety improvement - WBL

grade change near Virginia State Police office. Bids received January 22, 2014. Expecting

contract award soon. Project is on schedule for Spring 2014 construction and to be completed

by December 5, 2014 project completion. (Area 6 – Pollard) *

• Route 460 (West Lynchburg-Salem Turnpike) – S-Curves – UPC 76643 – Preliminary

Engineering investigation to straighten Route 460 eastbound lanes to parallel westbound lanes.

Project in Preliminary Engineering scoping phase with no dates set. Design team site visit was

held on November 6, 2013. Consultant kickoff meeting scheduled for March 17, 2014 for

preliminary scoping and engineering. (Area 6 – Pollard) *

• Route 634 (Hardy Ford) – UPC 62650 – Bridge replacement project. Project is in Preliminary

Engineering with Ad date in July 2016. (Area 1 – Thomasson)

• Route 668 (Goode Station Road) – UPC 51916 – Bridge over Norfolk Southern Railroad –

Project in Preliminary Engineering phase. Proposed construction in 2017. (Area 7 – Parker)

• Route 755 (Simmons Mill Road) – UPC 103189 – Rural Rustic – Construction bids received

February 26, 2014. Construction completion in June 2014. (Area 6 – Pollard) *

• Route 774 (Wooldridge Road) UPC 98951 – Rural Rustic Road – Construction completion

May/June 2014. (Area 6 – Pollard) *

Possible Rural Additions:

• Deer Creek Drive – Huntington Wood Estates. (Area 2 – Martin)

• Indian Ridge Drive – Village East Subdivision. (Area 2 – Martin)

• Westwind Court – Harbor Village – Route 655 (Isle of Pines Drive). (Area 2 – Martin)

• Woodbrook Lane – Woodbrook Subdivision. (Area 4 – Sharp)

Vice-Chairman Parker asked for a synopsis on the issue on Little Otter. Mr. Casella stated that 176

the roadway at the Little Otter Business Park is a private road that ties into Route 221. A Revenue 177

Sharing application was made last year under the Rural Addition Program to bring that roadway into the 178

system for State maintenance. He said that there has been discussion with the County and the developer 179

regarding what needs to be done to bring the roadway up to State standards to then be brought under State 180

maintenance, and reviewed some of the options being considered with the Board. Attorney Boggess 181

noted that it would probably be beneficial to have a meeting with the Director of Community 182

Development, Mr. Casella, the developer’s attorney and/or engineer and himself to review the benefits of 183

the options. 184

185


Page 11 of 14

(6) ACTION ITEMS 186

(6a) Dr. Doug Schuch, School Superintendent, and Mr. Randy Hagler, the School Division’s Chief 187

Financial Officer, addressed the Board with a request from the Bedford County School Board for a fund 188

appropriation to contract with construction consulting service provider M. B. Khan. Dr. Schuch briefly 189

reviewed the process that led to the request before the Board this evening, and then turned the meeting 190

over to Mr. Hagler. 191

Mr. Hagler said the request is for four separate items: 192

1. To determine the best placement of the school on the land that has been purchased, as well as 193

the best and most economical placement of buildings on the current Liberty site (not to 194

exceed $30,000.00) 195

2. Educational specifications will be needed (once it is determined whether a high school or a 196

middle school will be built) ($25,000.00 flat fee) 197

3. Better pricing/cost estimates for items that have been in the School’s CIP for several years 198

(expanding Forest Middle School in order to eliminate the mobile units) 199

4. Expanding/renovating Bedford Elementary 200

(All four items should not total more than the $100,000.00 being requested.) 201

Mr. Hagler noted that items 3 and 4 were added to this request so that the School Board would 202

not have to make a second request for funding at a later date. 203

Supervisor Pollard stated that she thought the Board had only agreed to fund Item #2 at the joint 204

meeting with the School Board on the 30th. There followed a discussion between Mr. Hagler, Dr. Schuch 205

and members of the Board regarding what the Board gave consensus to at the joint meeting versus what 206

was being requested this evening. Dr. Schuch noted it would be difficult for the School Board to develop 207

a solid CIP without estimates for items 3 and 4. Several Supervisors noted that there has not been any 208

discussion on items 3 and 4, and that the focus should be on building the new middle (or high) school. 209

Attorney Boggess commented that items 1 and 2 are necessary, based on his experience on the 210

Jefferson Forest project. 211

Chairman Sharp asked if the data gathered grows stale if the timeframe isn’t what is currently 212

anticipated. Dr. Schuch replied that the timeline is on hold at this point because it hasn’t been decided 213

what will be built. He said until some decisions are made regarding what will be built, the School Board 214

can’t definitively state what the costs will be. Dr. Schuch said he doesn’t feel this will be money wasted 215

unless for some reason it is decided to not build the school at all, which he doesn’t see happening unless 216

there is no funding. Chairman Sharp said that it sounds as if the money won’t be spent until the School 217

Board knows what it is building; Dr. Schuch responded in the affirmative. 218

Supervisor Pollard made a motion to provide funding for Item #2, but hold off on Item #1 219

until the Supervisors have a recommendation from the School Board. 220

Voting yes: Mrs. Pollard, Mr. Thomasson and Mr. Martin 221


Page 12 of 14

Voting no: Mrs. Parker, Mr. Wilkerson and Mr. Sharp 222


Motion failed. 224

------ 225

Vice-Chairman Parker made a motion to approve funding for Items #1 and #2, but not to 226

fund Items #3 and #4. 227

WHEREAS, at the January 30, 2014 joint meeting of the Board of Supervisors and School Board 228

there was consensus for the School Board to move forward with M. B. Kahn providing (1) help to decide 229

what school to build and how to locate on the property, and (2) educational specification for a school; and 230

WHEREAS, the School Board is requesting that up to $55,000.00 of funds remaining from the 231

JFHS Renovation Project be appropriated for this purpose, 232

NOW, THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors that the 233

Board does hereby appropriate up to $55,000.00 of remaining JFHS Renovation Project funds to the 234

School Board for construction management services. 235

Voting yes: Mr. Martin, Mr. Wilkerson, Mr. Sharp and Mrs. Parker 236

Voting no: Mrs. Pollard and Mr. Thomasson 237


Motion passed. 239

------------ 240

(6b) The Board reviewed the discussion that took place in a joint meeting with the School Board on 241

January 30th. Chairman Sharp stated that while he had been unable to attend, it was his understanding that 242

there would be a recommendation from the Board of Supervisors to the School Board within 60 days of 243

that meeting. 244

Supervisor Wilkerson said there was no way he could make a decision on the direction they were 245

being asked to give at this time because the Board needs to wait for the results of the M. B. Khan study 246

that was just approved, and there has been no discussion regarding funding matters. 247

Vice-Chairman Parker concurred with Mr. Wilkerson, and noted all the different school projects 248

requiring funding that will need the Board’s attention. 249

There followed a brief discussion between members of the Board on the citizen contact they’ve 250

received regarding a new high school versus a middle school and funding for school projects. Supervisor 251

Pollard noted that nothing can be done until the School Board decides what they are going to build. 252

Chairman Sharp reviewed the reasoning that led to the decision to build a middle school, how it 253

became part of the reversion agreement, and the growing costs associated with updating and maintaining 254

Bedford Middle School, which the County now rents due to the reversion agreement. He also noted that 255

State funding is dependent on the school efficiency study, which will not be available for review until 256

May. Chairman Sharp said the Supervisors will need a lot more information, and some time needs to 257


Page 13 of 14

pass, before they can make such an important decision. He said it is not an easy decision to raise taxes, 258

and he needs to be sure he has done the very best he can do before any decision is made to raise taxes to 259

fund the School Board’s requests. 260

The Board concurred with Chairman Sharp that they need more information instead of moving 261

forward with a premature decision for the School Board, noting it could take as long as a year before they 262

would be able to make a decision. 263

264

(7) BOARD COMMENTS, COMMITTEE REPORTS, REQUESTS AND RECOMMENDATIONS 265

(7a) The Board was given a copy of the Tri-County Lake Administrative Commission, Environmental 266

Committee, meeting minutes from December 12, 2013 for review. 267

(7b) The Board was given a copy of the Social Services Board meeting minutes from January 16, 2014 268

for review. 269

270

(8) APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES 271

272

(9) COUNTY ATTORNEY REPORTS, REQUESTS AND RECOMMENDATIONS 273

County Attorney Carl Boggess stated that, currently in the Zoning Ordinance, roads in industrial 274

properties have to be State maintained. He said that the Board could ask the Planning Commission to 275

review this requirement, as this could hamper developers bringing economic development to the County. 276

Vice-Chairman Parker agreed, and stated she would like to expand on Attorney Boggess’ 277

suggestion to include I-1, I-2 and PID districts, and asked that this be expedited; the Board concurred. 278

Attorney Boggess stated that due to an almost unanimous vote in both the State House and 279

Senate, Bedford County has been added to the list of localities that can test the water for a well before a 280

building permit is issued as of July 1, 2014. Chairman Sharp clarified that this will avoid a situation 281

where a home is built and then it’s discovered there is no water, which will prevent the County having to 282

run new water lines. 283

284

(10) COUNTY ADMINISTRATOR’S REPORTS, REQUESTS AND RECOMMENDATIONS 285

County Administrator Mark Reeter announced the appointment of Wyatt Woody as the new 286

Director of Parks and Recreation. 287

Mr. Reeter stated that the Department of Social Services is giving consideration to reverting their 288

agency from a partially deviating agency back to a non-deviating agency. He stated that this will be going 289

back to their original personnel classification format instead of following the County’s format. 290

Vice-Chairman Parker commented that the Social Services Board is recommending this course of 291

action. 292

293


Page 14 of 14

(11) PENDING MATTERS 294

295

(12) UPCOMING MEETINGS 296

Chairman Sharp noted the Board’s upcoming meetings on March 17 (budget work session at 5:00 297

P.M.); March 19 (budget work session at 5:00 P.M. - Wednesday); and March 24 (regular meeting with a 298

work session at 5:00 P.M.) 299

300

Supervisor Thomasson made a motion to adjourn the meeting at 9:00 p.m.; motion passed by 301

acclamation. 302


Page 1 of 6

1

2

3

4

5

MINUTES – JOINT MEETING 6

BEDFORD COUNTY BOARD OF SUPERVISORS 7

AND THE BEDFORD COUNTY SCHOOL BOARD 8

SCHOOL BOARD OFFICE 9

MARCH 17, 2014 10

11

Board of Supervisors: John Sharp, Chairman – District 4; Tammy Parker, Vice-Chairman – District 7; 12

Bill Thomasson – District 1; Curry Martin – District 2; Steve Wilkerson, District 3; Steve Arrington – 13

District 5 14

Absent: Annie Pollard – District 6 15

------------ 16

School Board: Gary Hostutler, Chairman – District 4; Julie Bennington, Vice-Chairman – District 5; 17

Richard Downey – District 1; John Hicks, Jr. – District 3; Kelly Harmony – District 6; Kevin Willis – 18

District 7 19

Absent: Jason Johnson – District 2 (joined the meeting via conference call) 20

------------ 21

School Office Staff: Doug Schuch, Schools Superintendent; Randy Hagler, Chief Financial Officer; 22

Sherry Ratliff, School Board Clerk; and Edward Hoisington, Director of Technology and Media 23

------------ 24

County Office Staff: Mark Reeter, County Administrator; Frank Rogers, Deputy County Administrator; 25

Carl Boggess, County Attorney; Susan Crawford, Director of Fiscal Management; Brigitte Petersen, 26

Executive Assistant 27

------------ 28

1. Opening: 5:30 p.m. 29

a. Call to Order 30

b. Approval of Agenda 31

2. Budget 32

a. Presentation of FY2015 Budget and Associated Information 33


Page 2 of 6

3. Discussion 34

a. Discussion of the FY2015 Budget 35

4. Adjourn 36

Board of Supervisors Chairman John Sharp called the Board of Supervisors to order. 37

School Board Chairman Gary Hostutler called the School Board to order, and called for a motion 38

to approve the agenda; the motion was made by Mr. Willis, and seconded by Dr. Hicks; motion passed by 39

acclamation. 40

Chairman Sharp called for a motion to approve the agenda; the motion was made by Supervisor 41

Arrington, and passed by acclamation. 42

------------ 43

Chairman Hostutler addressed the Boards with a presentation of the FY2015 School Division 44

Budget. He began with an overview of the education challenges facing the schools in student learning 45

and parent and family support, and then covered the plan to improve mathematics. He noted that their 46

proposed budget includes a position for a dedicated mathematics supervisor. Chairman Hostutler stated 47

that the Personalized Learning through Technology program, which will provide all 9th grade students 48

with either a laptop or a tablet, will be an important step in bringing the technology available to students 49

up-to-date, as well as personalizing the learning experience to help students be successful in college and 50

future careers. Chairman Hostutler stated that the Schools need to increase their Internet bandwidth in 51

order for this program to be successful. He commented that as students use the tablets or laptops, they 52

will less frequently use textbooks, and commented that this will also save money. 53

Chairman Hostutler then reviewed the impact of the State budget on the Schools, noting that they 54

are anticipating a net reduction of $682,000 to the School budget due to increased State-mandated 55

contributions to the Virginia Retirement System (VRS). He explained the major expenditure changes 56

from the previous fiscal year, noting increased health insurance costs were a contributing factor in 57

addition to the focus on improving mathematics, improving technology and the increased VRS 58

contributions. 59

Chairman Hostutler stated that their budget proposes a 1% increase to assist their employees in 60

covering health insurance costs, noting that the Schools would need $2.2 million in additional funds just 61

to maintain the health insurance. The School Board has proposed eliminating 19.5 teaching and 62

administrative positions to save $1.1 million. He then turned the meeting over to Mr. Kevin Willis for a 63

review of the Schools Capital Improvement Projects (C.I.P.). 64

In response to a question from Supervisor Arrington, Chairman Hostutler stated that the 7.5 65

positions being added will add $500,000, while the elimination of the other 19.5 positions would save 66

$1.1 million. 67


Page 3 of 6

Mr. Willis gave a brief overview of the school facilities maintenance list through the year 2022, 68

with an average of $1 million per year in roofing, tank storage, HVAC and other necessities needing 69

upgrades or replacement. He said the School Division plans to pay for these items with cash instead of 70

trying to do any type of borrowing. Mr. Willis noted some of the needs are a result of the recent 71

efficiency audit, such as improving accessibility. He stated that the revenue structure has been negatively 72

impacted by changes to the Local Composite Index (LCI) and gave the Board a brief historical 73

comparison of funding in 2009 versus 2015. Mr. Willis listed some of the actions taken to reduce costs, 74

such as 140 less full-times employees, reduced employee benefits, delayed maintenance, increased class 75

sizes and a change in school start times. He concluded by stating that the School’s local funding request 76

was for $42.9 million, with $41.7 million going into the operating fund, $1 million for the maintenance 77

fund and $200,000 for the textbook fund. Mr. Willis noted that the majority of the requested increase is 78

needed to cover the VRS contributions and employee health care costs. He then turned the meeting back 79

over to Chairman Hostutler. 80

Chairman Hostutler covered the impacts the Schools anticipate if the budget is not funded, and 81

noted that education is an investment, not only in our children, but also in our community. He 82

commented that having strong schools helps economic development and property values. 83

In response to a question from Supervisor Martin, Chairman Hostutler said that he felt the most 84

important part of a child’s education came from the teachers. Supervisor Martin concurred, and said it 85

seemed that more emphasis was being given to everything except the teachers. 86

Chairman Hostutler said he understood what Supervisor Martin was saying, but noted that the 87

old-fashioned method of a teacher teaching with a chalkboard simply isn’t enough to prepare children for 88

their future in an increasingly technological world. 89

There followed a question and answer session between the School Board, School staff and the 90

Supervisors regarding various aspects of the funding numbers, issues and needs presented earlier in the 91

meeting. 92

Chairman Sharp stated that until the Board has more details, it is not possible to make a 93

responsible determination regarding what to build for a new school. He commented that the Board of 94

Supervisors does not take raising taxes lightly, which is why the Board does not want to commit to a final 95

decision at this time. 96

Chairman Hostutler commented that is was important to know the expectations and anticipated 97

funding of the Board of Supervisors so money isn’t wasted investigating construction options that are not 98

going to be approved by the Supervisors. In response to questions from Supervisor Arrington, Chairman 99

Hostutler stated that all contingencies on the proposed school location have been satisfied and they have 100

closed on the property. Educational specifications won’t be requested from M. B. Khan until it is 101


Page 4 of 6

determined what type of school is going to be built. There followed a brief discussion between the two 102

Boards regarding the new school construction and the School Division’s proposed budget. 103

Chairman Sharp noted that the money for the debt service for the new school still hasn’t been 104

identified and, with the increased funding the school is asking for, they are looking at nearly $10 million 105

in increased funding. He said we are now dependent on funding from the State that we know is not going 106

to be available indefinitely. Chairman Sharp said $10 million is roughly a 15¢ tax increase (if we didn’t 107

have the reversion funding). 108

Chairman Hostutler stated that the non-local funding is really impacting the Schools, and noted 109

that they are getting much less money from the State for the same number of students. 110

------------ 111

Chairman Hostutler called for a motion for the School Board to adjourn; the motion was made by 112

Mr. Willis and seconded by Mr. Downey; motion passed by acclamation. 113

Chairman Sharp called for a motion for the Board of Supervisors to recess for dinner; the motion 114

was made by Supervisor Thomasson, and passed by acclamation. 115

Joint meeting adjourned at 7:03 p.m. 116

------------ 117

The Board of Supervisors moved to the County Administration Office for dinner, and then 118

reconvened in a work session at 7:37 p.m. 119

------------ 120

Chairman Sharp called the work session to order and turned the meeting over to County 121

Administrator Mark Reeter. 122

Mr. Reeter reviewed the schedule for the remaining budget work sessions, and noted that this 123

evening’s meeting would focus on the final balancing of the budget. 124

Mr. Reeter distributed an updated General Fund and C.I.P. sheet to the Board, pointing out the 125

changes staff has made in order to balance the budget. He stated that there is currently $113,000.00 in 126

unallocated funds. 127

At the request of Supervisor Wilkerson, Deputy County Administrator provided an explanation of 128

how the VDOT Revenue Sharing program works. There followed a brief discussion between staff and 129

members of the Board regarding the proper use of Revenue Sharing and potential projects in the 130

upcoming year. 131

In response to a question from Chairman Sharp, Mr. Rogers said there will be $800,000.00 for 132

apparatus if the budget is adopted as currently presented. 133

Mr. Rogers reviewed with the Board the remaining budget work session schedule and advertising 134

deadline. He noted that revenues are projected at $1,720,908 less than the current fiscal year and briefly 135


Page 5 of 6

outlined the impacts expected to reduce revenue. Expenditures, after working in all staff proposed 136

adjustments, leaves a remaining deficit of $141,484. 137

Mr. Rogers stated staff is suggesting reducing the General Fund expense for employee health 138

insurance by $84,500, and reducing the proposed transfer to the Contingency Fund by $56,984, which 139

would bring the deficit to $0 and balance the budget. 140

Mr. Rogers then reviewed the process staff followed to arrive at the health insurance numbers, 141

noting that they are suggesting requiring all employees to contribute to insurance and implementing 142

premium increases for several tiers of the plan. He commented that our rates are not being increased this 143

year by our insurer, so these additional steps will results in savings for the County and result in the 144

County being in a better position against a cost increase in the future. There followed an explanation by 145

Mr. Rogers and Mr. Reeter regarding the current insurance premium payment structure versus what is 146

being proposed for FY2015. There followed a question and answer session between staff and members of 147

the Board regarding various aspects of the employee insurance, and the structure of the premium tiers and 148

contribution strategy in the different plans being offered. 149

Mr. Rogers concluded his presentation by stating the proposed budget does not utilize any Fund 150

Balance, and does not include any new taxes or fees. 151

The conversation moved to the costs involved in the need to expand the landfill in the next four or 152

five years, with Mr. Reeter noting that another option would be to use a removal company to ship solid 153

waste to a facility outside the County. He stated that the County should be looking at flowing, at a 154

minimum, approximately $500,000 into the Solid Waste Fund every year in preparation for this expense 155

in 2018 or 2019, which is roughly .65 of a cent added to the tax rate. Mr. Reeter said that by adjusting the 156

commercial tipping fees, another $140,000 could be raised for this fund. For fire apparatus, again with 157

raising $500,000 as the goal, another .65 of a cent would be needed on the tax rate. For the School’s 158

operating costs, it’s another 5 cent increase, which comes to a total of 6.3 cent increase needed on the tax 159

rate to meet these revenue needs. 160

Mr. Reeter estimated that, in 2016 or 2017, the continued increases in operational costs for the 161

School Division will likely require another 2 cents to the tax rate. Addressing the many needs in the 162

General Fund for the County comes in at approximately $750,000, or an additional penny in the rate. 163

Other capital improvements could come in at around $1.5 million, which equals about 2 cents. 164

Once we reach 2017 and 2018, Mr. Reeter stated the County will be looking at building a school 165

for a yearly debt service estimated at $3.5 million, which is approximately 4.5 cents. Mr. Reeter stated 166

that, broadly speaking, in the next four to six fiscal years these are all things the County will be wrestling 167

with and are not supportable by the current revenue streams. 168


Page 6 of 6

There followed a discussion between staff and members of the Board regarding the need to 169

increase revenue, with some Board members voicing their opposition to a tax increase and others stating 170

that they don’t know how an increase can be avoided given the needs of the County and after not 171

increasing the rate for over ten years. Supervisor Arrington suggested instituting a temporary yearly flat 172

fee of $20 per household which would be set aside for specific projects and needs. 173

Chairman Sharp requested, and received, consensus from the Board for support of a resolution 174

requesting Governor McAuliffe to decouple Medicare from the rest of the State budget before the budget 175

is approved. It was agreed to call a special meeting to formally pass this resolution at the next work 176

session. 177

The Chairman asked staff to research the yearly fee to raise funds, as suggested earlier in the 178

meeting. 179

------------ 180

Supervisor Martin made a motion to adjourn the meeting, which passed by acclamation at 181

9:26 p.m. 182

P R O C L A M A T I O N I N R E C O G N I T I O N OF

N A T I O N A L P U B L I C S A F E T Y

T E L E C O M M U N I C A T O R S W E E K April 13th through April 19th, 2014

WHEREAS, the Congress of the United States, and the President of the United States have established the second week of April as National Telecommunicators Week; and WHEREAS, as a corps of dedicated public safety telecommunicators serve the Town and County of Bedford, Virginia; and WHEREAS, National Telecommunicators Week has been observed in the United States since 1981; and WHEREAS, the County of Bedford considers the services of the public safety telecommunicators to be vital to the interest of the community; and WHEREAS, recognizing the services of the public safety telecommunicators is in the best interests and safety of the County of Bedford; and WHEREAS, the services of public safety telecommunications is a “silent service” and their duties are seldom observed by the public; THEREFORE, BE IT PROCLAIMED, that the Bedford County Board of Supervisors recognizes the week of April 13th through 19th, 2014 is designated as National Telecommunicators Week, and that all residents of the County of Bedford are invited to observe this annual event.

John Sharp Chairman, Bedford County Board of Supervisors

Ordinance #O 041414-03

At a regular meeting of the Board of Supervisors of the County of Bedford, Virginia held at the Bedford County Administration Building on the 14th day of April, 2014, beginning at 7:30 p.m.

AN ORDINANCE TO ESTABLISH THE

TAX RATES FOR TAX YEAR 2014

WHEREAS, the Code of Virginia requires all Counties to annually adopt a budget; and

WHEREAS, the Board of Supervisors has duly advertised and held a public hearing on the

subject of tax rates;

NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of

Bedford, Virginia, that there be, and is hereby levied, the following tax and tax rates for tax year

2014:

(1) $0.## per one hundred dollars of assessed valuation on all taxable real estate located in this

County;

(2) $0.## per one hundred dollars of assessed valuation on the property classified in Section

58.1-3506 A 8, Code of Virginia 1950, as amended;

(3) 2.35 per one hundred dollars of assessed valuation for classifications of tangible personal property as defined in §§58.1-3503 and 3506 of the Code of Virginia: automobiles, trucks, motorcycles, camping trailers, travel trailers, motor homes and other recreational vehicles, trailers, boats, watercraft and aircrafts.

(4) $ 1.70 per one hundred dollars of assessed valuation for certain other classifications of

tangible personal property as defined in §58.1-3506 of the Code of Virginia: heavy construction equipment, forest harvesting and silviculture equipment, computer hardware, programmable computer equipment and peripherals.

(5) $.00 per $100.00 of assessed valuation on the property classified in Section 58.1-3506 A 12

of the Code of Virginia: vehicles for the transportation of the physically handicapped. (6) $1.20 per $100.00 of assessed valuation on the property classified in Sections 58.1-3506

A5, A7, and A18, 58.1-3507 and 58.1-3508 of the Code of Virginia, commonly known as machinery and tools.

Resolution # R041414-04 Page 1 of 1

At a regular meeting of the Board of Supervisors of the County of Bedford, Virginia held at the Bedford County Administration Building on the 14th day of April, 2014, beginning at 7:30 p.m.:

A RESOLUTION 1 2

CONCURRING IN A MANDATORY CONNECTION POLICY ADOPTED BY THE BEDFORD REGIONAL 3 WATER AUTHORITY IN ACCORDANCE WITH VIRGINIA CODE §15.2-5137 OF THE VIRGINIA WATER 4 AND WASTE AUTHORITIES ACT, CHAPTER 51 OF TITLE 15.2 OF THE CODE OF VIRGINIA, 1950 AS 5

AMENDED (THE “ACT”) 6 7

WHEREAS, the Bedford Regional Water Authority (the “Authority”) was formed December 18, 8 2012 pursuant to the provisions of a Consolidation Agreement among the then City of Bedford, Bedford 9 County and the Bedford County Public Service Authority (the “BCPSA”); and 10

11 WHEREAS, the City and the BCPSA transferred to the Authority all of their assets and liabilities 12

related to their water and sewer utilities; and 13 14 WHEREAS, the Authority has assumed the responsibility for providing water and sewer services 15

to the citizens of Bedford County, including the Town of Bedford; and 16 17 WHEREAS, the Authority’s funding agencies require that the Authority have in place a 18

Mandatory Connection Policy; and 19 20 WHEREAS, by action of its Board of Directors taken March 26, 2013, the Authority adopted its 21

Mandatory Connection Policy, a copy of which is attached hereto and incorporated herein; and 22 23 WHEREAS, the Board of Supervisors of Bedford County has been asked by the Authority to 24

concur in its Mandatory Connection Policy as it may be amended from time to time (the “Mandatory 25 Connection Policy”), in accordance with Section 15.2-5137 of the Act; and 26

27 WHEREAS, the Board of Supervisors has been briefed on the Authority’s policy on granting 28

exceptions to its Mandatory Connection Policy; and 29 30 WHEREAS, the Board of Supervisors has determined that it is in the best interests of its citizens 31

and water and sewer utility customers that it concur in the Mandatory Connection Policy. 32 33 NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Bedford County, Virginia 34

as follows: 35 36

1. The Board of Supervisors hereby determines that it is in the best interests of the citizens 37 and water and sewer utility customers of Bedford County that it concur, and it hereby concurs, in the 38 Mandatory Connection Policy. 39 40 2. This Resolution shall take effect immediately upon its adoption. 41

building report

A Summary of the Division of Building Activities During the Month of March 2014

Valuation of Construction

March 2014

$10,629,957

March 2013

$5,684,402 Total Inspections: 1,637 (March 2014) 1,945 (March 2013) E & S Inspections by Building Inspectors: 3 (March 2014) 12 (March 2013) Permits Issued: (YTD FY 2014) = 1,094 (YTD FY 2013) = 985 Plans Reviewed: 29 (March 2014) 38 (March 2013)

Fees Collected

March 2014 Total Receipts $35,005.16 Less State Surcharge 627.66 Net Receipts $34,377.50

March 2013 Total Receipts $16,070.39 Less State Surcharge 288.69 Net Receipts $15,781.70 Waived Fees: Bedford Co. School Board - $220.00

Permits Issued by Election District

Election District 1 2 3 4 5 6 7

Total

New Dwellings 3/14 3/13 SFD 2 1 3 0 2 1 0 9 14 MFD 0 0 0 3 0 0 0 3 0 ALT/ADD 2 9 7 5 7 4 0 34 25 M/H 1 0 4 0 0 3 1 9 4 ACCESSORY BLDG 1 1 3 0 2 3 1 11 3 DOCKS 2 9 0 0 0 0 0 11 3 POOLS 0 1 0 0 2 0 0 3 4 R/C 1 1 0 3 0 4 1 10 7 MISC. STRUCTURES 2 1 2 1 0 0 0 6 4 OTHER 8 8 8 5 4 8 2 43 47 19 31 27 17 17 23 5 139 111

**MISC. STRUCTURES - Agricultural Buildings

Greenhouse Pavilion Tent Tower

**OTHER - Miscellaneous (Electrical, Plumbing, Mechanical, Demolition, etc.)

Major Commercial Permits Issued

Election District 1 JMB Investment Co. LLC – (Dollar General) 9,000 SF New Building

1

Meeting Minutes

Agricultural Economic Development Advisory Board

March 5, 2014 – 7:00 pm Agricultural Economic Development Advisory Board:

:Present: Jeff Powers, Don Gardner, Ken Palmer, Pam Willoughby, Pete Fellers, Spencer Tinsley, Dan Layman, Ken Newman, Matt Baumgardner, W.P. Johnson

:Absent: Ronnie Gross Staff Present: Scott Baker, Traci Blido, Mark Reeter Staff Absent: none Guest: Jerry Craig - Chairman, Bedford County Planning Commission, Brent Wills - Soils Consultant ___________________ (1) APPROVAL OF AGENDA Mr. Powers called the meeting to order and asked for a review of the March 5, 2014 agenda. A motion and a second were made to approve the March 5, 2014 agenda.

Adopted Unanimously

(2) APPROVAL OF MEETING MINUTES – February 5, 2014 Mr. Powers asked for a review of the February 5, 2014 meeting minutes. Mr. Fellers asked to amend page 2 of the minutes for a correction to his name.

A motion and a second were made to approve the meeting minutes of February 5, 2014, as

amended. Adopted Unanimously (3) COUNTY ADMINISTRATOR’S REPORT Mr. Reeter presented a quick update to the Ag Board on the Board of Supervisors budget sessions for fiscal year 2014-15. The BOS is down to the last three scheduled work sessions. On March 17, they will meet

2

with the School Board and conclude on March 19 with the advertising for a public hearing. The BOS is also in discussions on the funding for capital improvement projects for future fiscal years. (4) ECONOMIC DEVELOPMENT DIRECTOR’S REPORT Mrs. Blido reported that the Economic Development Authority has an upcoming planning day session. Staff has invited an economic development consultant to speak with the Authority on trends that are taking place in Virginia. The Office of Economic Development has recently received a lot of media attention regarding new and expanding businesses in Bedford County and the Town of Bedford. Mrs. Blido noted that the Artisan Trail will hold an informative meeting on how to sign up for the trail on March 11, starting at 3:00 p.m. In addition, on March 12, at CVCC from 9:00 a.m. to 11:00 a.m., there will be a special retail/restaurant industry expert talking about art as a business. Mrs. Blido added that there was good news reported this week by the Governor regarding the increase in agriculture sales. (5) COOPERATIVE EXTENSION REPORT Mr. Baker updated the Ag Board on the regional Agriculture and Forestry Industries Development Fund (AFID) grant project. The study continues to move forward with the focus group sessions and the gathering of information for the preparation of the first draft. He further stated that plans for the annual farm tour are underway and will be held the third Saturday in August (location to be determined). Mr. Powers reminded the Ag Board of the 4-H/FFA annual livestock show that will be held the first Saturday in May. a. Intensive Livestock Operations See discussion under Informational Items. (6) BEDFORD COUNTY FARM BUREAU YOUNG FARMERS REPORT Mr. Johnson reported that there were 13 who recently attended the Young Farmers meeting at Virginia Beach. Also, this coming month Mr. John Graham will be speaking to the Young Farmers on his aquaculture operation. (7) COMMITTEE REPORTS a. Education & Events

(1) Ag Complex Mr. Palmer reported that he had reached out to several firms about the Regional Ag Educational Conference. Mr. Powers stated that a resident had contacted Mrs. Annie Pollard, inquiring about the Ag Complex. The resident owns Reba Farm Inn in Bedford and Mr. Powers asked Mr. Palmer to please follow-up with a visit to the farm. b. Marketing & Production

(1) Coyote Lottery

Dr. Gardner reported that as of March 4, 2014, 94 coyotes have been checked in. The weather has also hampered the trapping of the coyotes this year.

3

He also noted in 2013 the export of beef and milk supply exports set a record. In addition, 55% of ground beef is consumed in the U.S. with most of the expensive cuts of beef coming from the feedlots.

(2) Farmers Markets Mr. Baker stated that he had met with the Bedford Farmers Market Committee today to discuss what can

be done to enhance the market. One option is to open the market only on Fridays during the regular market season. The committee will poll the vendors before a final decision is made.

c. Land Protection & Conservation Mr. Fellers reported on an upcoming land preservation workshop in April. (8) ACCOMPLISHMENTS & FUTURE PLANS

a. The Bedford Regional Educational Conference and Ag Expo Mr. Baker reported that some 30 exhibitors/vendors have signed up for the Ag Expo. Presently, only some 30 invitees have confirmed their attendance. Mr. Baker reminded the Ag Board members that anyone who plans to attend, please let him know, as an accurate count is needed for pre-ordering the lunches. He further noted that information on the conference has been sent to the Bedford Bulletin, as well as distributing flyers. Mr. Powers suggested, as a friendly reminder, to notify the coyote participants of the scheduled drawing March 15. (9) OTHER BUSINESS a. The Bedford Regional Water Authority Mandatory Connection Ordinance Dr. Gardner stated that regarding the connection ordinance, the recommendation states that if a resident lives on the route that the water line is run and if the resident’s well goes dry, that it is mandatory that the resident connect to the Water Authority. Mr. Reeter stated that with certain exceptions that is what the Water Authority is moving towards. They are being held to do that because of the entities that are holding the bond financing; however, agriculture will be exempt. After further discussion, Mr. Reeter suggested that the Ag Board contact Mr. Brian Key, at the BRWA, and ask him to appear before the BRWA Board to express your concerns. Mr. Powers said that he would first get a copy of the current documentation and send it the members of Ag Board for discussion before going before BRWA. (10) INFORMATIONAL ITEMS Mr. Johnson reported that he was setting up a tour this coming Monday at a hog farm and two poultry facilities with Mr. Jerry Craig, Chairman of the Planning Commission and another member of the Commission regarding intensive livestock operations. Mr. Powers welcomed Mr. Craig, Chairman of the Planning Commission, to tonight’s meeting. Mr. Craig reported to the Ag Board that the Planning Commission has had multiple discussions on livestock setbacks. He further stated that the County’s current setbacks are not realistic to intensive livestock operations and encouraged each member of the Ag Board to contact their respective Board of Supervisor representative to inform them of the Ag Board’s position.

(11) OTHER BUSINESS

Mr. Powers stated that Mr. Chuck Grove has been appointed by Board of Supervisor Mr. John Sharp, District 4, to replace Mr. Gene Goley who resigned in December 2013.

4

Mr. Baumgardner briefed the Board on the 2014 USDA Farm Bill which provides retroactive authority to cover eligible livestock losses back to October 1, 2011 and to visit the USDA website site for further detailed information. (11) ADJOURNMENT 8:15 p.m.

BEDFORD COMMUNICATION Number Of Calls Report by Day of Week - Hour of Day

Jurisdiction: First Date: Last Date:

03/01/2014

03/31/2014 BEDFORD 15:05:2 04/04/2014

1-Sun 2-Mon 3-Tue 4-Wed 5-Thu 6-Fri 7-Sat Total 0 34 25 20 10 21 19 25 154 1 32 16 30 6 15 11 25 135 2 26 18 13 11 17 10 29 124 3 36 33 6 5 16 13 12 121 4 11 20 8 5 8 8 9 69 5 11 26 6 5 12 7 14 81 6 11 22 13 11 15 8 11 91 7 12 45 25 25 22 31 18 178 8 19 52 33 30 33 51 41 259 9 25 49 47 44 62 45 44 316 10 38 79 71 50 64 82 51 435 11 35 59 58 49 58 60 39 358 12 43 95 63 63 59 61 53 437 13 46 96 49 52 39 61 41 384 14 55 74 41 81 68 72 49 440 15 43 99 102 59 55 67 52 477 16 41 67 57 52 58 62 79 416 17 36 67 58 48 49 60 60 378 18 54 58 33 47 40 49 43 324 19 43 63 25 38 37 44 44 294 20 40 55 42 45 48 45 59 334 21 37 37 34 30 34 52 46 270 22 20 35 22 37 34 23 51 222 23 18 38 19 24 29 34 33 195

Total 766 1,228 875 827 893 975 928 6492

Day / Hour

50100150200250300350400450500

0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

154135124121

69 81 91

178

259

316

435

358

437

384

440477

416378

324294

334

270

222195

Calls By Hour Of Day

700

800

900

1000

1100

1200

1300

1-Sun 2-Mon 3-Tue 4-Wed 5-Thu 6-Fri 7-Sat

766

1228

875827

893

975928

Calls By Day Of Week

665

214

3524

59

1046

356 242

554

0

500

1000

1500

2000

2500

3000

3500

4000

EMS FIRE SHERIFF UTILITIES TOWN PD OTHER LAW COUNTY ANIMAL

CONTROL

OTHER

Bedford E-911 Communications March 2014

Total Calls For Service

1666 574

13174

15414

0

2000

4000

6000

8000

10000

12000

14000

16000

18000

WIRELESS 911 WIRELINE 911 ADMIN TOTAL


Total Telephone Calls

204

26 35

104 64

93

21 46

132

51 48 91

500

0

100

200

300

400

500

600


Total EMS Calls Dispatched

62

14

6

57

8 11

34

19

9

27

8

22

0

10

20

30

40

50

60

70

Bedford E-911 Communication March 2014

Total Fire Calls Dispatched

MINUTES

For

Bedford County Planning Commission

February 18,2014

The Planning Commission held a regular meeting on Tuesday, February 18, 2014 in the

Bedford County Administration Building Boardroom. Commissioners Brown, Burdett,

Huff, Noell, Scott, Tillett and Craig were present. County staff present was Mr. Tim

Wilson, Director of Community Development, Mr. Brad Robinson, Planner and Mrs.

Patricia Robinson, Planning/Zoning Technician. County Attorney, Mr. Carl Boggess was

also present.

Mr. Craig called the Planning Commission to order and determined there was a quorum

for conducting business. Mr. Craig asked if there were any changes to the agenda. Mr.

Burdett made a motion to approve the agenda as presented. Mr. Scott seconded the

motion. The motion passed by a 7-0 vote.

Mr. Craig asked if there were any citizens to speak during the Citizen's Comment Period.

There being none, the Citizen's Comment Period was closed.

Mr. Craig moved to Item 4a under Public Hearing and asked for the staff presentation on

Special Use Permit SU140006. Mr. Brad Robinson stated the owners and applicants are

William & Anneliese Piatt of 2379 Capewood Drive, Huddleston, VA. The subject

parcel is identified as Tax Map 258G-1-103 and located towards the end of Capewood

Drive (private) approximately 1.37 miles south of the intersection with Trading Post

Road (Route 734). The parcel is a total of 0.75 acres. The applicant does not propose to

change the zoning of the property but requests approval of a special use permit to allow

for the operation of a "Bed and Breakfast". The property currently contains a single

family dwelling built in 2002 according to County real estate information. An addition to

this dwelling was constructed in 2008. The proposed bed and breakfast will contain one

guest room located in the addition.

The property has received approval for short term rental since 2005 with the current

permit identified as STR110020. This rental activity was recently the subject of a zoning

violation for which corrective remedy is to pursue approval for the appropriate use

deemed to be more accurately defined as "Bed and Breakfast". Approval of this request

will bring the property into compliance with county regulations. Mr. Robinson stated

letters in support of the project which were received by the Division of Planning were

placed at each Commissioners seat on the dais.

Questions/comments from the Commission to Mr. Robinson covered the following: (a)

did the owners receive a violation letter, if so did they respond; (b) there is no response to

the 10-03-13 letter from the Division of Planning to Mr. and Mrs. Piatt in the meeting

packet, (c) there is no response in the meeting packet regarding the violation from the

Health Department, (d) without the responses we are not seeing both sides of the issue,

Mr. Robinson stated the zoning violation you are bringing up is a separate issue but there

has been some response from the owner to that and the submittal of this application is a

Planning Commission Minutes 1 02'1814

part of the resolution to that violation. Mr. Robinson stated that material as far as the

violation goes, responses to Mary Zirkle's letter and the Health Department is not

included in your information, but we do have that information where there was a

response. Mr. Scott asked should that information not been included so we could read it.

Mr. Robinson stated it was our intent to keep the violation matter separate since that's

unrelated to the Special Use Permit. The original letter from Mary Zirkle is to give you

some background. Mr. Burdett asked if part of the response to the 10-03-13 violation

letter was the actual submittal of the Special Use Permit application and the obtaining

from the Health Department an approval to operate as a Bed and Breakfast. I am

assuming since the county has issued Short Term Rental Permits since 2005 it is not

considered grandfathered is because it no longer meets the definition of a dwelling unit

versus a bed and breakfast. Mr. Robinson stated that is correct.

Mr. Craig asked for the applicant's presentation. Mrs. Anneliese Piatt noted she has

operated a legally permitted vacation rental in a portion of our home since 2010. The

rental is advertised as a bed and breakfast because we invite our renters to have breakfast

with us. I am not sure why in November of 2013 the Department of Community

Development decided to change their interpretation of what constitutes a legal short term

rental and what does not. We rely on the income from the rentals to help pay our bills in

our retirement. We go out of our way to ensure our guests enjoy their time at the lake

and in other areas of Bedford County. We encourage our guests to visit downtown

Bedford, the D-Day Memorial, use the local marinas and to frequent local restaurants and

eateries. Two of our guests have since purchased homes on the lake in Bedford County.

The rental is of no problems to our neighbors. Mrs. Piatt provided copies of letters

signed by neighbors within V* mile of their rental stating no opposition to and requesting

the Special Use Permit be approved. Mrs. Piatt asked the Planning Commission to

recommend approval of the Special Use Permit for the bed and breakfast.

Questions/comments from the Commissioners to Mr. and Mrs. Piatt covered the

following: (a) why are you here, (b) was their confusion up from of which permit to

apply for (c) why did you select a short term rental rather than a bed and breakfast and (d)

why are you booking reservations now if you have a cease and desist.

Mr. Piatt stated after reviewing the regulations between short term rental and bed and

breakfast it appeared to us that short term rental was the more appropriate permit to have.

It was not until November 2013 that we were informed because of the way our house was

constructed that is did not qualify as a short term rental. Mr. Piatt noted not all of the

dates blocked on their reservation calendar are booked for rentals. Many of the dates are

reserved for family and others reflect being booked while we are out of town.

There being no additional questions or comments Mr. Craig closed the public hearing and

asked for deliberation among the Commissioners. Mr. Burdette noted he understood the

hairs between the dwelling unit and the living suite without the cooking facilities which

makes this a bed and breakfast. Mr. Burdett noted this is a use that should be something

like a home occupation. Mr. Burdett stated he would like to see the Commission look

into this in the future and see if it would work under either the Type I or Type II Home

Occupation. The letters from the neighbors support the request. Looking at the house

you can not tell they are operating a bed and breakfast. No damage is being to the

Planning Commission Minutes 2 02/18N

neighborhood and it is offering additional income to the owners, as many individuals are

looking to supplement their income.

Mr. Burdett made a motion to recommend to the Board of Supervisors approval of

Special Use Permit SU140006. Mr. Huff seconded the motion.

Voting yes: Mr. Brown, Mr. Burdett, Mr. Huff, Mr. Noell, Mr. Scott, Mr. Tillett

and Mr. Craig

Voting no: none

Motion passed 7-0

Mr. Craig moved to Item 4b under Public Hearing and asked for the staff presentation on

Special Use Permit SU 140007. Mr. Robinson stated the applicant and property owner is

Gary L. Hannabass, 2680 White House Road, Moneta, VA 24121. The engineer for the

applicant is Shrader Engineering & Land Surveying, 119 South Bridge Street, Bedford,

VA 24523. The subject parcels are identified as Tax Maps 208-A-5 and 208-2-3 located

along Horseshoe Bend Road (Route 616) approximately 0.28 miles north of the

intersection with Diamond Hill Road (Route 655). Tax Map 208-A-5 is a total of 175

acres while Tax Map 208-2-3 is a total of 0.43 acres. As noted in the staff report the

applicant does not propose to change the zoning of the property but requests approval of

a special use permit to establish a "Meeting Hall". The proposed building will resemble a

barn on the exterior and be used primarily for wedding events. The building could

potentially be used for other types of events as well depending on the needs of the

surrounding community. While the overall size of the building is 100' x 60' (6,000 sq.

ft.), the area for assembly will be smaller after taking into account restrooms, dressing

rooms and kitchen. Despite the property's large size, only a small portion will be

developed and associated with the proposed "Meeting Hall". The remainder of the

property will remain in agricultural use. The proposed building will be located towards

the interior of the property away from Horseshoe Bend Road (Route 616). A parking area

will also be constructed on the property in addition to the proposed building.

The subject property is split-zoned R-l (Low Density Residential District) and R-2

(Medium Density Residential District) with the majority of the property zoned R-l. A

small portion of the property's frontage along Horseshoe Bend Road (Route 616) also

contains WHP (Wellhead Protection Overlay District) zoning. Residential uses surround

the property to the east and south while agricultural uses adjoin the property to the north

and west. Some civic (Moneta Volunteer Fire Department) and commercial (Diamond

Hill General Store) uses are located in the vicinity.

Questions/comments from the Commissioners to Mr. Robinson covered the following:

(a) has the owner obtained a septic permit and (b) what is the occupancy level being

planned for?

Mr. Mitchell of Shrader Engineering stated the soils work has been submitted however

they have not received a reply at this time. They are looking at only 70 to 100 people at

the most. Mr. Mitchell noted the drainfield will probably be larger than needed for the 70

Planning Commission Minutes 3 02/1814

to 100 people since the soil conditions were so good. The structure will be built to look

like a barn.

There being no additional questions or comments Mr. Craig closed the public hearing and

asked for deliberation among the Commissioners. Mr. Burdett noted the proposed

location is a beautiful piece of property. This use will bring additional people to the

county from attending events and possible return visits. Local shops will be pleased for

the increased traffic they will receive when events are held in this nearby facility. Mr.

Craig asked if there were any other meeting facilities in the proposed area. Mr. Burdett

noted there are a few facilities which could accommodate approximately 100 people. I

have no doubt this will be a success for Mr. Hannabass as well as a success for the

county.

Mr. Burdett made a motion to recommend to the Board of Supervisors approval of

Special Use Permit SU140007 with the staff condition. The staff condition states

"The site shall be developed in conformance with the concept plan dated

December 20, 2013 as prepared by Shrader Engineering & Land Surveying, Inc.

Mr. Tillett seconded the motion.

Voting yes: Mr. Brown, Mr. Burdett, Mr. Huff, Mr. Noell, Mr. Scott, Mr. Tillett

and Mr. Craig

Voting no: none

Motion passed 7-0

Mr. Craig continued to Item 5 - Old Business. Mr. Craig added an item under Old

Business regarding former Commissioner Fralick. Mr. Craig read the proclamation to be

presented to Mr. Fralick on March 4, 2014. Mr. Craig asked for the Commission's

consensus of the language in the proclamation. The Commission agreed with the

language contained in the proclamation.

Mr. Craig continued to Item 6 - New Business. Mr. Craig began a discussion related to

possible amendments to the Commercial Feedlot zoning regulations. Mr. Craig provided

an overview of the Ag Board requests regarding the Commercial Feedlot zoning

regulations. The current regulations have setbacks only designated by animal. The

setbacks are pretty open for various animals, but seem to possibly discriminate for

poultry and swine. Mr. Craig noted the Ag Board has pointed out that other jurisdictions

have more realistic setbacks. The Ag Board is asking for more parity among the animals.

The Ag Board has offered to take the Commission on a field trip to one or two facilities

possibly in Pittsylvania County. Mr. Craig asked for discussion among the

Commissioners. Mr. Burdett noted the Ag Board presentation made reference to Best

Management Practices which can be used to mitigate various issues. He noted at the time

of the presentation he had asked which of these practices are voluntary, which are

mandatory under other permitting processes and could the Commission be provided

examples of those. Mr. Burdett noted these practices come into play specifically with the

setback from water. I have no problems with the setback changes as long as there is

something in them that protects the streams. If the Best Management Practices that the

Planning Commission Minutes 4 02/I8N

state permitting agencies put on that's fine, but my understanding is that Best

Management Practices are generally voluntary. Unfortunately we all know that everyone

does not always do as they should. I would like to know what these practices are and if

they are beyond voluntary. If not we may need to think about that when we are

reviewing these setback changes. Mr. Craig asked if Mr. Burdett was referring to the

250' from blue line streams. Mr. Burdett indicated he had not objection to changing that

setback as long as there are protections in there other than someone saying I volunteer to

do that. Mr. Craig asked Mr. Powers, Chairman of the AG Board to address the issue of

Best Management Practices raised by Mr. Burdett. Mr. Powers noted part of the Best

Management Practices for swine and poultry industries are much more regulated than

they ever have been even more regulated than beef and dairy. Mr. Powers stated if there

are other things we don't want to be voluntary, that need to be Bedford County we have

no problem. We will get you the mandatory guidelines that the Environmental Protection

Agency (EPA) regulates. Mr. Craig asked who rides herd more in this area Department

of Environmental Quality (DEQ) or the EPA. Mr. Powers responded DEQ. Mr. Powers

stated if something does not meet what we think is good lets' put a little more stipulation

on it. Bedford County farmers don't mind being regulated; they want to be regulated as

long as they can function. Years ago the county used to have tomatoes, eggs and

tobacco. This county has become a horse and beef cattle county because this is where we

have to go. This is an opportunity not only for Bedford County farmers but for Bedford

County to come back. These type houses are good facilities and good neighbors. Mr.

Powers stated again we will provide that information you asked for to review. We can

then look over the voluntary type and see if they need to be voluntary or see if we need to

do something further. Mr. Powers noted the field trip is being set up now for next month.

Mr. Craig asked Mr. Wilson where we go from here. Is it a consensus that we send it to

the Supervisors or make a formal motion that we want to move forward? Mr. Wilson

noted from the conversation it appears Mr. Burdett and possibly others Commissioners

would like to see some additional information on Management Practices for this type of

use. If you get into amending the regulations reducing setbacks you may also want to

consider the requirement of what are Best Management Practices from DEQ or

Conservation & Recreation and maybe incorporating those as requirements in the local

ordinance. If you are going to decrease the setbacks you may want to counter balance

that with making sure you have other safeguards in place in the ordinance. Once the

additional information requested has been received, the Commission will need to decide

if the ordinance should be amended and how. Once decided you can initiate that process

and take that to a public hearing. Mr. Craig asked Mr. Wilson's if the responsibility

would be placed on your department for coming forward with the Best Management

Practices information. Mr. Wilson noted he would be looking for instruction from the

Planning Commission. If you wish to change the ordinance, what changes are to be made

and staff will prepare the text in an ordinance format and bring it back to the

Commission. Mr. Burdett stated we need the information on Best Management Practices

back from the Ag Board as quickly as possible so we can determine what we want to

change. Mr. Wilson stated if the information is sent to him he would include it in the

meeting packet for the March 4,2014 meeting.

There was no additional New Business. Mr. Craig reminder the Commissioners that the

Citizens Advisory Committee will meet tomorrow night February 19 at 6:30 pm.

Planning Commission Minutes 5 02/1814

There being no additional business, Mr. Scott made a motion to adjouin. The meeting

was adjourned at 7:55 pm.

Respectfully submitted,

Timothy L. Wilson, Secretary

Approved by:

JermCraig, Chairman

Planning Commission Minutes 02;'I til 4

MINUTES

For

Bedford County Planning Commission

March 4,2014

The Planning Commission held a regular meeting on Tuesday, March 4, 2014 in the

Bedford County Administration Building Boardroom. Commissioners Brown, Burdett,

Craig, Huff, Scott and Tillett were present. Commissioner Noell was absent. County

staff present was Mr. Tim Wilson, Director of Community Development, Mr. Jordan

Mitchell, Planner and Mrs. Patricia Robinson, Planning/Zoning Technician.

Mr. Craig called the Planning Commission to order and determined there was a quorum

present for conducting business. Mr. Craig asked if there were any changes to the agenda.

Mr. Craig asked if there were any changes to the minutes of February 4, 2014. The

following changes were requested by Mr. Burdett: page 3 line 134 - add the word "Plan"

after the word "Comprehensive", page 4, line 159 - add the word "the" after the word

"with", page 5 line 195 - change the word "Lakes" to "Lake" and page 7 line 302 - add

the letter "n" in the word "may" to correct the word to "many".

Mr. Burdett made a motion to approve the minutes as amended. Mr. Tillettseconded the motion.

Voting yes: Mr. Brown, Mr. Burdett, Mr. Huff, Mr. Scott, Mr. Tillett

and Mr. Craig

Voting no: None

Motion passed 6-0

Mr. Craig noted a vote was still needed regarding the approval of the agenda.

Mr. Huff made a motion to approve the agenda as presented. Mr. Tillett secondedthe motion.

Voting yes: Mr. Brown, Mr. Burdett, Mr. Huff, Mr. Scott, Mr. Tillett

and Mr. Craig.

Voting no: none

Motion passed 6-0

Mr. Craig asked if there were any citizens to speak during the Citizen's Comment Period.

Mr. Edmund Coffey 2332 Lankford Mill Road, Bedford, Va. spoke regarding tax

revenues of small businesses and big corporations. He noted word is that there are

proposals to bring big corporate agriculture into Bedford. Protection of the small farmer

needs to be kept in mind. There being no additional speakers, Mr. Craig closed theCitizen Comment Period.

Planning Commission Minutes 103/04/1-I

Mr. Craig continued to Item 4a Old Business. Item 4a regarded discussion/consideration

of proposed amendments to Commercial Feedlot zoning regulations. Mr. Wilson noted

from the previous Planning Commission meeting there were two items that were

addressed: (1) a request for additional information from the Ag Board and (2) a request

for a site visit to some local or area commercial feedlot operations previously extended

by the Ag Board. Mr. Wilson noted the Commissioners had received via email additional

information from Mr. Johnson of the Ag Board regarding Best Management Practices.

Additionally, Mr. Johnson has arranged for a site visit to several commercial feedlot

operations to be conducted Monday, March 10, 2014. Mr. Wilson stated if this date is

acceptable to the Commission and upon receiving more specific location information

from Mr. Johnson, the meeting will publicly noticed and the press notified.

A discussion was held regarding the information provided by Mr. Johnson of the Ag

Board regarding Best Management Practices. Comments from the Commissioners

covered: (a) most of the information provided was definitions, (b) will placement of

design standards or BMPs prevent producers from receiving cost share dollars, (c)

permitting guidelines, (d) information provided did not include suggested design

standards as we requested, (e) concern for protection of water, (f) site visit may address

some of our concerns (g) is county level oversight even necessary if already regulated at

a state or federal level for water quality and (g) Ag Board may need additional time to

conduct further research. Mr. Craig asked how the Commission would like to proceed.

The consensus of the Commission was to request the Ag Board to provide the following

information: (1) examples of Best Management Practices (BMPs), (2) complaint

procedures and (3) methods of water protection and oversight.

Mr. Craig continued to Item 4b - Old Business. Item 4b was a review of the preliminary

draft of comprehensive plan Chapter 13 - Solid Waste. Mr. Mitchell provided a brief

review of the preliminary draft text and addressed questions/comments from the

Commissioners. The changes requested by the Commission were noted and the

preliminary draft text will be revised and forwarded to the Citizens Advisory Committee

for their review. Mr. Mitchell noted the plan is to bring the Citizens Advisory Committee

recommendations to the Commission on April 15, 2014 at a work session to be held prior

to their regular 7:00 pm meeting. Upon completion of this review the Planning

Commission would then move forward with a review of the Future Land Use Map

(FLUM). A brief discussion was held regarding how the Planning Commissions draft

Comprehensive Plan would be submitted to the Board of Supervisors. Some members

suggested submitting the draft plan in segments while others suggested the draft plan be

submitted in its totality. The governing body could then decide for themselves their

approach to review of the draft plan.

Mr. Craig moved to Item 5 - New Business. There was no new business.

Mr. Craig asked for a motion to adjourn. Mr. Burden made a motion to adjourn. Mr.

Scott seconded the motion. The meeting was adjourned at 8:03 pm.

Respectfully submitted,

Planning Commission Minutes 2 03/04/1-1

Timothy L. Wilson, Secretary

Approved by:

Jerry Craig, yhairman

Planning Commission Minnies 03/0-1 IJ

Tri-County Lake Administrative Commission Environmental Committee Meeting

February 24, 2014

1. Call to Order: Pam Collins called the meeting to order at 10:10 a.m. Members Present: Van Flora Jim Harvey Larry Iceman Members Absent: Bob Camicia Doug Pafford Ken Ralph Brent Reus

Staff Present: Pam Collins Karen Henson

2. Approval of Agenda: Item 5b – 2013 Water Quality Monitoring Report was added to the agenda. Jim Harvey made a

motion to approve the agenda as amended. Van Flora seconded the motion. The motion carried unanimously.

3. Approval of Minutes: Larry Iceman made a motion to approve the December 12, 2013 minutes. Jim Harvey seconded the motion. The motion carried unanimously.

4. Action Items:

a. Consideration of 2014 Meeting Schedule: Pam Dinkle reviewed the meeting schedule for the upcoming year. She noted that for now, meetings would be on the fourth Monday of the month. Van Flora made a motion to approve the 2014 meeting schedule. Jim Harvey seconded the motion. The motion carried unanimously.

b. Island Best Management Practices: Ideas / Recommendations: Members reviewed APCo’s Recreation Management Plan (distributed at the meeting and made part of the original packet) for the islands in Smith Mountain Lake for which they are responsible. Members also reviewed a previous list of island recommendations suggested by this Committee (distributed at the meeting and made part of the original packet) and were encouraged to email BMP recommendations to Pam. Pam noted that she, Jim, and Jeanne photographed the condition of several of the island during this past fall. She noted that APCo does not own all of the islands, but we are hopeful they will set an example by following Best Management Practice once in place. Liz Parcell of APCo has indicated interest in developing BMPs for the islands. Pam also suggested inviting APCo and perhaps SMLA representatives to an upcoming committee meeting to discuss BMP’s for the islands. Larry Iceman made a motion for this committee to continue its involvement in this endeavor. Jim Harvey seconded the motion. The motion carried unanimously.

5. Updates:

a. Lake Management and Project Coordinator Report: Sterile Grass Carp Permit: Pam Collins reported that to date VDGIF has not approved this year’s sterile grass carp permit application. Pam noted that the management plan states that each year, for the first few years TLAC would add additional carp into SML as a way of controlling non-native invasive aquatic vegetation. VDGIF acknowledged that last year they would have permitted introducing more fish than TLAC requested. Pam will keep the Committee informed and noted that should VDGIF deny the request, we will need to discuss releasing a Request for Proposal for Treatment. In addition, staff will refer resident calls regarding aquatic vegetation to VDGIF when appropriate.

b. Water Quality Monitoring Report – 2013: Larry Iceman shared the results of the 2013 Water Quality

Monitoring Report (a hard copy of the PowerPoint presentation was made part of the original packet and forwarded to committee members). Information Larry shared included:

• Phosphorus levels were 23.9 ppb – this level is less than the ten year average but greater than 2012 • Chlorophyll a levels were13.3 ppb – this level is more than double the ten year average and greater

than 2012 • E-coli levels at the headwaters were extremely high at one point in 2013. • Testing takes place every other week for 12 weeks and water quality results always are better as

samples taken get closer to the dam • VDH in Richmond was impressed with the records and information gathered by the monitors

Pam noted that in the event of another poor water quality event, we could post information on TLAC’s website.

6. Adjourn: The meeting adjourned at 10:50 a.m.

Respectfully submitted, Karen Henson

STATES 2014 January February March April May June July August September October November December TOTAL STATES

Alabama - AL 4 4

Alaska - AK 3 6 9

Arizona - AZ 7 14 21

Arkansas - AR 2 4 6

California - CA 4 6 17 27

Colorado - CO 3 4 7

Connecticut - CT 2 10 12

Delaware - DE 0

District of Columbia - DC 3 5 8

Florida - FL 9 10 43 62

Georgia - GA 2 7 13 22

Hawaii - HI 3 3

Idaho - ID 2 6 8

Illinois - IL 4 11 15

Indiana - IN 2 12 13 27

Iowa - IA 3 5 8

Kansas - KS 2 2 4

Kentucky - KY 3 10 13

Louisiana - LA 4 3 7

Maine - ME 2 4 6

Maryland - MD 10 21 37 68

Massachusetts - MA 3 2 5

Michigan - MI 7 2 16 25

Minnesota - MN 1 6 9 16

Mississippi - MS 0

Missouri - MO 3 1 16 20

Montana - MT 8 8

Nebraska - NE 6 6

Nevada - NV 2 2

New Hampshire - NH 4 4

New Jersey - NJ 3 7 11 21

New Mexico - NM 0

New York - NY 15 8 25 48

North Carolina - NC 36 41 113 190

North Dakota - ND 0

Ohio - OH 21 20 12 53

Oklahoma - OK 3 1 4

Oregon - OR 3 3

Pennsylvania - PA 15 3 47 65

Rhode Island - RI 0

South Carolina - SC 10 6 4 20

South Dakota - SD 1 1

Tennessee - TN 10 9 36 55

Texas - TX 3 6 13 22

Utah - UT 2 2

Vermont - VT 2 2 4 8

Virginia - VA 407 419 886 1712

Washington - WA 3 4 2 9

West Virginia - WV 9 5 9 23

Wisconsin - WI 5 7 12 24

Wyoming - WY 1 1

TOTAL 610 636 1438 0 0 0 0 0 0 0 0 0 2684

2013 Reasons

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL

Accommodations 2 2

Anniversary 2 2

Antiques 2 4 1 7

Bass Tournament

Beale Treasure

Blue Ridge Parkway 2 2

Booker T. Washington 2 2

Business 17 45 25 87

Camping 0

Civil War/History 4 10 14

College 2 9 11

D-Day Memorial 186 306 761 1253

Directions 2 4 3 9

Elks Home 2 2

Emerson Creek Pottery 0

Event Ticket Purchase 2 2

Fall Foliage 0

Falling Creek Park 0

Festival of Trees 32 32

Festivals 0

Firetruck 3 3

Fun 5 5

Funeral 3 3

Genealogy 2 2

GeoCaching 0

2013 Reasons


Graduation 0

Hiking 1 1 4 6

Honeymoon 0

Info 70 72 59 201

Internet 4 5 4 13

Motorcycle Tour or Group

Motorcycle Grand Tour

Movie Filming 0

Museum 3 3

Orchards 0

Passing Thru 15 18 23 56

Peaks of Otter 15 4 10 29

Poker Run (Bedford Wine Trail)

Poplar Forest 4 4

Recreation 2 2

Relocation 13 7 9 29

Rest Stop 6 5 8 19

Restaurants 2 8 10

Reunion 0

2013 Reasons


RV Hookup 0

Shopping/Gift Shop 6 6 17 29

Sightseeing 11 14 16 41

Skate Park

Smith Mtn Lake 9 11 4 24

Special Olmypics

Sporting Events 1 4 38 43

Vacation 2 2 7 11

Visiting 138 128 243 509

Visiting Friends 1 11 12

Visiting Relatives 15 17 15 47

Volksmarch 3 3

Wedding 0

Wine Trail 3 3

TOTAL 564 672 1296 0 0 0 0 0 0 0 0 0 2532


COUNTRY/TERRITORIES 2014

Africa

Argentina

Austria

Australia 1

Asia

Bahamas

Bahrain

Bangladesh

Belgium

Berlin

Bolivia

Bosnia

Brazil

Bulgaria

Burma

Alberta, Canada 1

Ontario, Canada 1

Quebec, Canada

British Columbia Canada

Manitoba, Canada

New Brunswick, Canada 2

Newfoundland, Canada

Nova Scotia, Canada

Prince Edward Island, Canada

Saskatchewan, Canada

Canada

Cayman Islands

Chile

China

Colombia

Costa Rica

Croatia

Czech Republic

Czechoslovakia

Denmark

England 2

Europe

Equdor

Egypt

Ethiopia

Finland

France 4

Germany 7

Great Britain

Greece

Guam

Guatemala

Haiti

Honduras

Hong Kong

Hungary

Iceland

India

Indonesia

Ireland

Israel

Italy

Jamaica

Japan

Jordan

Kazakhstan

Korea

Kyrgyzstan

Lebanon2

Lithuania

Macedonia

Malaysia 2

Malta

Mexico

Mongolia

Nepal

Netherlands

New Zealand 3

Norway

Panama

Peru 1

Philippines

Puerto Rico

Poland

Qatar

Republic of Moldova

Republic of Slovenia

Romania

Russia

Saudi Arabia

Scotland

Serbia

Singapore

Slovakia

South Africa 4

South America

South Korea 1

Spain 2

Sweden 1

Switzerland 1

Thailand

Turkey

Taiwan

Ukraine

United Arab Emirates

United Kingdom 7

Venezuela

Vietnam

Virginia Islands

Yugoslavia

TOTAL 40

www.VirginiaDOT.org WE KEEP VIRGINIA MOVING

DEPARTMENT OF TRANSPORTATION

731 Harrison Ave., P.O. Box 3071 Salem, VA 24153-0560

April 7, 2014

Route: 122 Project: 0122-009-v06-RW201,C501 County: Bedford PMI #: 9478 Former Property of Estate of Samuel L. Rucker & Elizabeth M. Rucker Parcel: 034

The Honorable John Sharp Bedford County Administration Bldg 122 East Main St Bedford, VA 24523 Dear Mr. Sharp: Under the requirements of Section 33.1-223.2:2 of the Code of Virginia, as amended, the Virginia Department of Transportation has been asked to return to private ownership property shown marked in RED on the attached copies of Plan Sheet 7 Should you have any questions or concerns regarding this surplus property, please provide your comments no later than two weeks from the date of this letter. I may be reached by email at [email protected] or by phone at 540-387-5572 if you have further questions.

Sincerely, Todd Zion VDOT Western Region Property Manager

Attachments

CHARLES A. KILPATRICK, P.E. COMMISSIONER

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