board of education meeting phelps-clifton …

July 12, 2021 - 6:30 P.M. BOARD OF EDUCATION MEETING

PHELPS-CLIFTON SPRINGS CENTRAL SCHOOL DISTRICT State Route 488, Clifton Springs, NY 14432 - Midlakes High School Auditorium

RE-ORGANIZATIONAL MEETING AGENDA

The regular July Board of Education meeting will follow the re-organizational meeting

The Board of Education welcomes in-person attendance. Guest will be screened for COVID-19. Those wishing to submit public comments must sign-up on-site prior to the start of the meeting. Access the auditorium through the main atrium entrance on the south side of Midlakes High School. The meeting may also be viewed by watching the live stream on Midlakes.org and the Midlakes Schools YouTube page.

1. The District Clerk will preside and officially open the meeting with the Pledge of Allegiance. 2. Roll Call 3. The District Clerk will administer the Oath of Office to Amber Wilkes (3 yr.), Tracy Altman (3 yr.), and Don Miller (3 yr.). 4. The District Clerk will call for the election of the President of the Board of Education. 5. The District Clerk will administer the Oath of Office to the newly elected President. 6. The President will call for the election of the Vice-President of the Board of Education. 7. The Clerk will administer the Oath of Office to the newly elected Vice-President, and the President presides over the

remainder of the meeting.

8. DISTRICT OFFICER APPOINTMENTS: a) District Clerk Krystal Plante b) District Treasurer Mark Socola c) Deputy Treasurers Rachel Smith

Phyllis Moore d) Internal Claims Auditor Daniel George at a stipend $5,817.00 e) Tax Collector Ontario County Treasurer f) Records Management Tracy Marshall g) Records Access Officer Krystal Plante

9. DISTRICT OFFICIAL APPOINTMENTS:

a) School External Auditor Mengel Metzger Barr CPA b) School Internal Auditor EFPR Group c) School Physician Finger Lakes Health d) Purchasing Agent Tracy Marshall e) School Attorney Ferrara, Fiorenza, Larrison, Barrett & Reitz, P.C.

10. OTHER DISTRICT APPOINTMENTS

a) Civil Service Appointing Officer Tracy Marshall b) Comptroller – Student Activity Funds MHS Frank Bai-Rossi, Tracy Marshall c) Comptroller – Student Activity Funds MMS Frank Bai-Rossi, Tracy Marshall d) Treasurer – Student Activity Funds MHS Oglamilca Adams e) Treasurer – Student Activity Funds MMS Oglamilca Adams/Sarah Decker f) Title IX Officer Michelle Robinette

Frank Bai-Rossi g) ADA/Section 504 Compliance Officer Tammy Wood h) Asbestos LEA designee Mike Reifsteck i) Emergency Preparedness Coordinator Mike Reifsteck j) School Pesticide Representative Mike Reifsteck

Re-organizational & Regular Meeting 7/12/21

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k) Hazard Communication/Right to Know Coord. Lydia Schadler l) Chemical Hygiene Officer Richard Doan m) Residency Determination Tracy Marshall n) Homeless Liaison Tammy Wood o) Data Protection Officer Lydia Schadler, Bill Gowan p) ESSA-Funded Programs Coordinator Michelle Robinette q) McKinney-Vento Homeless Liaison Tammy Wood r) Neglected/ Delinquent Transition Liaison Michelle Robinette s) Foster Care Student Point of Contact Michelle Robinette t) Migrant Student Data Point of Contact Michelle Robinette u) Medicaid Compliance Officer Michelle Robinette v) Copyright Officer Michelle Robinette w) Dignity Act Coordinators K-6: Chris Moyer, Alaina Benzer

7-12: Frank Bai-Rossi, Jim Giancursio x) Designated Educational Official (DEO) Matthew Sickles y) Hearing Official for Federal Child Michelle Robinette

Nutrition Program z) Reviewing Official for Federal Child Tracy Marshall

Nutrition Program aa) Verification Official for Federal Child Tracy Marshall

Nutrition Program

11. DESIGNATIONS & AUTHORIZATIONS Recommend the following be designated depositories for school funds, with a maximum amount of $20,000,000 to be invested in each: Community Bank, N.A. JP Morgan Chase Bank of America Citizens Bank

Five Star Bank First Niagara Lyons National Bank NYCLASS

Recommend the following be designated as official newspapers: The Daily Messenger

The Finger Lakes Times

Recommend the current Insurance Broker: Anderson-VanHorne Associates, Inc. Recommend authorized signatures for all district checks

District Treasurer signature, using check-signing machine, and in his/her absence, the signature of Deputy Treasurer, also using check-signing machine.

Recommend authorized signature for extra-curricular checks

Tracy Marshall, Frank Bai-Rossi Recommend that the Board of Education appoint as bond sale advisor: Fiscal Advisors & Marketing, Inc. Recommend that the Board of Education appoint as bond counsel: Trespasz & Marquardt, LLP


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12. ANNUAL AUTHORIZATION FOR CHIEF SCHOOL OFFICIAL; MATTHEW SICKLES: • Certification of payrolls. • Approval of attendance at conferences, conventions and workshops. • Approval of budget transfers per Board policy. • Approval of invest funds of the general, school lunch, federal

and capital fund accounts or delegate to the Business Administrator and/or Treasurer. • Apply for Grants in Aid (State and Federal) as appropriate.

13. BONDING OF PERSONNEL

District Treasurer in the amount of $1,000,000 Deputy Treasurers in the amount of $1,000,000 School Business Administrator of $1,000,000 Internal Claims Auditor in the amount of $100,000 Extra-Classroom Activity Fund Treasurers in the amount of $100,000 each

14. Recommend that the Board of Education set the third Monday of each month at 6:30 p.m., as the official regular monthly Board meeting date and time, unless otherwise noted.

15. Recommend that the Board of Education approve the district entering into transportation arrangements with other school districts of the Wayne-Finger Lakes BOCES.

16. Recommend that the Board of Education authorize the Business Administrator and Superintendent to sign all contracts.

17. To approve the Organizational Chart for the Phelps-Clifton Springs Central School District for the 2021-2022 school year.

18. To approve the 2021-2022 Phelps-Clifton Springs CSD Code of Conduct.

19. Authorization for appointment of an Impartial Hearing Officer:

BE IT RESOLVED, that the current list of certified hearing officers from the State Education Department's web-based Impartial Hearing Officer Reporting System, who are identified as available to serve in this District, and the list as amended from time-to-time by the State Education Department and posted on the web-based IHO reporting system as the District's list of Impartial Hearing Officers.

BE IT ALSO RESOLVED, that the School District Clerk and Chief School Officer or Chief School Officer's designee shall select certified hearing officers from the State Education Department's web-based Impartial Hearing Officer Reporting System, who are available to serve in the District from the list of Impartial Hearing Officers who are certified by the Commissioner of Education of New York State; and document the rotational selection process and engage in the ministerial acts necessary to determine the first available impartial hearing officer for selection in each particular case. The State Education Department's then-current published list on the web-based Impartial Hearing Officer Reporting System will constitute the District's list of names and statement of the qualifications of each Hearing Officer.

BE IT ALSO RESOLVED, that when an Impartial Hearing Officer must be appointed at a time when the Board of Education is not in session or between board meetings, the Board President or Vice-President are authorized to appoint the first available hearing officer to serve in a particular case. In the event that neither the Board President nor Vice President is available to make such an appointment, any member of the Board may appoint the first available hearing officer to serve on a particular case. Board Member appointment of an Impartial Hearing Officer to conduct a hearing shall be promptly reported to the Board.


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20. BOARD COMMITTEES Academic Leave Committee Matthew Sickles

_________________

Audit Committee _________________

_________________

_________________

Matthew Sickles (consultant) Tracy Marshall (consultant)

District School Safety Committee Matthew Sickles Tracy Marshall

_________________

_________________

Facilities Committee Matthew Sickles

Tracy Marshall _________________

_________________

Four County Board of Directors _________________

Alternate _________________

Four County Legislative Committee _________________

Alternate _________________

Health and Safety Committee Tracy Marshall Mike Reifsteck

_________________

_________________

Sick Leave Bank Committee Michelle Robinette

_________________

_________________


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Policy Committee Matthew Sickles

_________________

_________________

_________________

21. In accordance with the provisions of section 4402 of the Education Law, I recommend the following personnel for the multidisciplinary team membership of the Committee on Special Education (CSE) for summer 2021 and the 2021-2022 school year:

Committee on Special Education (CSE): Tammy Wood Chairperson Nicole Young Alternate Chairperson Kerry Smartt Alternate Chairperson Kelly Loveless-Delfs Alternate Chairperson Peter Czerkas Alternate Chairperson Kristen Zahn Secretary Sharon Cheney Secretary Finger Lakes Health Network School Physician (only if requested by parent) Susan Johns, Jennifer Mathews District Legal Representation from Ferrara Firm (only if parents request their own legal representative) Kelly Loveless-Delfs School Psychologist Bethany Rahr School Psychologist Nicole Young School Psychologist Gen’l Education Teacher Member Any P-CS CSD Gen’l Education Teacher who is

familiar with the student for the school year Special Education Teacher Member The Special Education Teacher who is familiar with

the grade level curriculum or the case manager of the student for the school year

Kristin Brunetto Related Service personnel as appropriate Chris Tillman Related Service personnel as appropriate Krystina Danizio Related Service personnel as appropriate Stacey Allen Related Service personnel as appropriate Anna Corrente Related Service personnel as appropriate Heather Webster Related Service personnel as appropriate Katie Peck Related Service personnel as appropriate Kristin Wrobbel Related Service personnel as appropriate Lisa Gordner Related Service personnel as appropriate Molly Hudgins Teacher Member/Speech Pathologist Christine Backus Teacher Member/Speech Pathologist

Suzanne Russell Teacher Member/Speech Pathologist Julie Foust Teacher Member/Speech Pathologist Alyssa Bodine Teacher Member/Speech Pathologist Karen Busby Summer Special or General Education Teacher Kerry Smartt Summer Special or General Education Teacher


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Nicole Young Summer Special or General Education Teacher Kayleigh Sheppard Summer Special or General Education Teacher Peter Czerkas Summer General Education Teacher Jennifer Vannorman Parent Member (only if requested by parent) Linda Crowther Parent Member (only if requested by parent) Elaine Smith Parent Member (only if requested by parent)

Committee on Pre-School Special Education (CPSE): Tammy Wood Chairperson Nicole Young Alternate Chairperson Kerry Smartt Alternate Chairperson Kelly Loveless-Delfs Alternate Chairperson Peter Czerkas Alternate Chairperson Kristen Zahn Secretary Finger Lakes Health Network School Physician (only if requested by parent) Susan Johns/Jennifer Mathews District Legal Representation from Ferrara Firm (only if

parents request their own legal representative) Kelly Loveless-Delfs School Psychologist Bethany Rahr School Psychologist Nicole Young School Psychologist

Sue Gray Special Education Teacher Member

Jeannie Phillips Special Education Teacher Member Karen Busby Special Education Teacher Member Kerry Smartt Special Education Teacher Member Kristi Ross Special Education Teacher Member Karen Busby Summer Special/General Education Teacher Kerry Smartt Summer Special/General Education Teacher Kayleigh Sheppard Summer General Education Teacher Peter Czerkas Summer General Education Teacher Molly Hudgins Teacher Member/Speech Pathologist Christine Backus Teacher Member/Speech Pathologist

Suzanne Russell Teacher Member/Speech Pathologist Julie Foust Teacher Member/Speech Pathologist Alyssa Bodine Teacher Member/Speech Pathologist Jennifer Vannorman Parent Member (only if requested by parent) Ontario County Contracted Provider General or Special Education Teacher or Related Service

Of Recommended Services/Program Member Evaluation Site Representative Could be provider of related service or program or for

initial evaluations it may include a representative of the following: Finger Lakes Therapy Works, Happiness House, Roosevelt Children’s Center, Head Start, UPK, Clinical Associates of the Finger Lakes,

County Representative Ontario County Office of Children with Special Needs


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22. Recommend that the Board of Education authorize petty cash funds and designated petty cash auditors as follows: Midlakes High School $ 50.00 – Oglamilca Adams Midlakes Middle School $ 50.00 – Oglamilca Adams

Midlakes Elementary School $100.00 – Sue Boerjan Transportation $ 50.00 - Kathleen Rhow School Lunch $375.00 – Jil Swarthout School Lunch Summer $ 90.00 - Jil Swarthout

23. Recommend all Board of Education members complete a conflict of interest statement.

24. Recommend that the Board of Education authorize the mileage reimbursement rate at the rate established by the IRS for the 2021-2022 school year.

25. Recommend authorization for the Superintendent or designee and Board President or Vice President to sign contracts for student services (such as health), and tuition contracts, when necessary.

26. Standard Workday- To approve the resolution for Employees Standard Workday

RESOLVED, that the Phelps-Clifton Springs CSD, hereby establishes a six (6) hour per day standard workday for all its employees with the exception of those listed below. The District will report days worked to the New York State and local Employees’ Retirement System based on the time keeping system or the record of activities maintained.

Position ERS Standard Workday

Cafeteria Food Service Helper 6.00 Cafeteria Monitor 6.00 Assistant Cook 7.00 Cook Manager 8.00 Sub FSH 6.00 Sub Café Mon 6.00 Sub Asst. Cook 7.00 Sub Cook Manager 8.00

Transportation Bus Driver 6.00 School Bus Monitor 6.00 School Bus Mechanic 8.00 Substitute School Bus Mechanic 8.00 Bus Dispatcher 8.00 Sub Dispatcher 6.00 Sub Driver 6.00 Sub Monitor 6.00

Maintenance Cleaner 8.00


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Position ERS Standard Workday

Laborers 8.00 Maintenance Mechanic 8.00 Custodian 8.00 Groundskeeper 8.00 Sub Cleaner 7.50 Temporary Cleaner 8.00 Student Helper 6.00

Clerical Aide 7.75 Secretary 7.75 Clerk/Typist 7.75 Sub Aide/Secretary 7.75

All Others Nurse (+ Sub) 7.25 Lifeguard 6.00 Pool Recreation Specialist 6.00 District Clerk 8.00 All Management 8.00 Social Worker 7.50 Sub Counselor 7.00 Business Official 8.00

The Regular July Meeting will now be held - agenda attached.


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July 12, 2021 - 6:30 P.M.

BOARD OF EDUCATION MEETING PHELPS-CLIFTON SPRINGS CENTRAL SCHOOL DISTRICT

State Route 488, Clifton Springs, NY 14432 - Midlakes High School Auditorium

REGULAR MEETING AGENDA The Board of Education welcomes in-person attendance. Guest will be screened for COVID-19. Those wishing to submit public comments must sign-up on-site prior to the start of the meeting. Access the auditorium through the main atrium entrance on the south side of Midlakes High School. The meeting may also be viewed by watching the live stream on Midlakes.org and the Midlakes Schools YouTube page. I. APPROVAL OF AGENDA

II. CONSENT AGENDA ITEMS (BOARD ACTION)

A. Approval of Board of Education Regular Meeting Minutes of June 14, 2021. B. Approval of Warrants for General, Cafeteria, Federal Funds dated July 7, 2021. C. Approval of Treasurer Report for period ending May 2021. D. Approval of Treasurer Reports for Middle School Extra Classroom Activities for June 30, 2021. E. Approval of yearly Treasurer Reports for Middle School Extra Classroom Activities for 2020-2021. F. Approval of Treasurer Reports for High School Extra Classroom Activities for June 30, 2021. G. Approval of yearly Treasurer Reports for High School Extra Classroom Activities for 2020-2021. H. Approval of Committee on Special Education Meeting Minutes May 25, 2021 – June 25, 2021.

III. PRESENTATIONS

A. Smart Schools Bond Act Initiative Update – Joe Reilly & Tracy Marshall B. ARP-ESSER Spending Plan – Tracy Marshall & Matthew Sickles C. 2021-2022 Professional Development Plan – Lydia Schadler D. “Eagle Time” (Grades 7-12 Social-Emotional Support) Proposal – Frank Bai-Rossi & Jim Giancursio

IV. REPORTS

A. Four County School Boards Association B. Superintendent’s Report

V. BOARD DISCUSSION ITEMS

A. Board Retreat B. 2021-2022 Board Goals

VI. PUBLIC COMMENT

The Board of Education values the input of the Midlakes community and welcomes public comment on any topic related to Board work, with the exception of matters pertaining to individual personnel and/or students. All public comments must include appropriate language and observe proper decorum. Anyone making public comment must identify themselves by name and address. The public comment period will be limited to a total of thirty (30) minutes and one (1) comment per person. Individual comments will be limited to two (2) minutes. The Board does not respond to items presented or questions raised through public comment. However, the Board may discuss topics of public comment at a later time and/or contact the individual who submitted the comment.


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VII. NEW BUSINESS (BOARD ACTION) A. To approve the 2021-2023 Coronavirus Response Relief Supplement Act Department of Education Application.

B. To approve the 2021-2022 Phelps-Clifton Springs CSD Professional Learning Plan.

C. To approve no cost School Breakfasts and Lunches for the 2021-2022 School Year funded through State and Federal programs.

D. To approve the Memorandum of Agreement between the Phelps-Clifton Springs Central School District and the

Phelps-Clifton Springs Faculty Association, dated June 29, 2021. E. To approve the following resolution regarding the Smart Schools Investment Plan Amendment.

RESOLUTION APPROVING SMART SCHOOLS INVESTMENT PLAN AMENDMENT

WHEREAS, the Board of Education of the Phelps-Clifton Springs Central School District has been presented an Amended Smart Schools Investment Plan (“SSIP”) pursuant to The Smart Schools Bond Act (the “Act”); and

WHEREAS, the Amended SSIP has been posted on the District’s website, and the District included an address to which any written comments on the preliminary SSIP should be sent; and

WHEREAS, the Board of Education has completed an amended SSIP, and determined that approval of the amended SSIP is in the best interest of the District.

NOW, THEREFORE, BE IT RESOLVED, that the Amended Smart Schools Investment Plan be approved.

F. To approve the creation of the following 1.0 FTE positions utilizing CRRSA funds effective July 1, 2021 (one opening

per position). 1. Grade 3 Teacher 2. K-6 Reading Teacher 3. K-6 Math AIS Teacher 4. K-6 School Counselor 5. 7-12 Special Education Teacher 6. 7-12 ELA AIS Teacher 7. 7-12 Math AIS Teacher

G. To approve the 2021-2022 Wayne Finger Lakes AS-7 Contract for Services.

H. To approve the 2021-2022 Service Agreement with Hillside, effective July 1, 2021 through June 30, 2022.

I. To approve the agreement with Mozaic, effective July 6, 2021 to August 13, 2021.

J. To approve the Certificate of Participation in NYSUT Member Benefits Trust-Endorsed Group Vision Care Plan,

effective July 1, 2021. K. To approve the revised Substitute Salaries for the 2021-2022 school year.


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L. To approve the following fundraisers: 1. Midlakes Junior Class of 2023 - Cherrydale general fall fundraiser October 5, 2021 to October 19, 2021. 2. Midlakes Senior Class of 2022 – Magazine Sale fundraiser September 10, 2021 to October 1, 2021. 3. Midlakes Senior Class of 2022 – Homecoming T-Shirt Sale fundraiser September 10, 2021 to October 1, 2021.

VIII. PERSONNEL ITEMS (BOARD ACTION)

A. RESIGNATIONS

1. Shannon Spusta, Elementary Teacher, effective June 25, 2021. 2. Stephanie MacArthur, Cleaner, effective June 25, 2021. 3. Barry Rogenmoser, English Teacher, effective June 30, 2021. 4. Erin Rice, Teacher Aide, effective 7/1/2021.

B. INTENT TO RETIRE

1. Andrea Windus, Reading Teacher, effective June 30, 2022.

C. TEACHER ON SPECIAL ASSIGNMENT 1. Lindsey Pursel, TOSA Instructional Coach, effective July 1, 2021 to June 30, 2022. 2. Laura Van Laeken, TOSA Dean of Students for Grades 7-12, effective July 1, 2021 to June 30, 2022.

D. APPOINTMENTS

1. To appoint Heather DeRuyter as a Probationary Registered Nurse, at a salary of $36,750, effective September 1, 2021. Probationary period will be September 1, 2021 to August 31, 2022.

2. To appoint Natalie Schinsing as a Probationary Math 7-12 Teacher in the Math 7-12 tenure area, at a salary of Step 1 Bachelors $43,272 pending completion and verification of her teaching certification in September. Her anticipated certification is Initial Certification in Math 7-12. Probationary period will be September 1, 2021 through August 31, 2025.

3. To appoint the following Temporary Cleaners, effective July 1, 2021 through June 30, 2022. William Johnson Sabrina Ridley Lydia Day Emma Curran Charles Bennett III Sarah Crane

E. SUBSTITUTE APPOINTMENTS

Typist 1. Kimberly Maher, effective July 1, 2021.

Cleaners

1. William Johnson, effective July 1, 2021. 2. Lydia Day, effective July 1, 2021. 3. Charles Bennett III, effective July 1, 2021. 4. Sabrina Ridley, effective July 1, 2021. 5. Emma Curran, effective July 1, 2021. 6. Sarah Crane, effective July 1, 2021.

F. SUMMER APPOINTMENTS 1. To appoint Amy LaPaglia as Summer Cook Manager, effective July 6, 2021 to August 13, 2021.

2. To appoint Amanda Conrad as Summer Assistant Cook Manager, effective July 6, 2021 to August 13, 2021.

3. To appoint Jennifer Loucks as Summer Food Service Assistant Cook, effective July 6, 2021 to August 13, 2021.


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4. To appoint Rebecca Gleason Buchard as Summer Food Service Helper, effective July 6, 2021 to August 13, 2021.

5. To appoint Darin Conrad as Summer Food Service Helper, effective July 6, 2021 to August 13, 2021.

6. To appoint Mary Givens as Summer Student Food Service Helper, effective July 6, 2021 to August 13, 2021.

7. To appoint Alyssa Crance as Summer Student Food Service Helper, effective July 6, 2021 to August 13, 2021.

8. To appoint Gwen Catalano as Summer Technology Aide, effective July 6, 2021 to August 13, 2021.

9. To amend the appointment of Laura VanLaeken from K-5 Summer School Principal to K-8 Summer School

Principal, stipend $10,000, effective July 5, 2021 to August 13, 2021.

10. To appoint Kelsey Phillips as a Summer Skills Teacher at a rate of $36.78 per hour, effective July 12, 2021 to August 12, 2021.

11. To appoint Christopher Marquart as a Summer Teaching Assistant at a rate of $36.78 per hour, effective July

5, 2021 to August 13, 2021.

12. To appoint Eian Addona as a Summer Teacher Aide at a rate of $12.50 per hour, effective July 5, 2021 to August 13, 2021.

13. To appoint Michelle Prince as a Summer Teacher Aide at a rate of $12.50 per hour, effective July 12, 2021 to

August 12, 2021.

14. To appoint the following Summer Skills Academy Substitutes, effective July 12, 2021 to August 12, 2021.

Makenzie Conover Michelle Hicks Jennifer Rohan Debbi Socha Jean Phillips Mary DePorter

15. To approve the following Summer Hours for Counselors, Psychologists, Social Worker. Rates are based on the

2021-2022 contract salaries. As new psychologist, counselors, nurses or social workers are hired a request for days of summer work will be applicable.

Employee Position # of Days Pay Rate

Heather Webster Counselor 5 Daily

G. APPENDIX C APPOINTMENTS FOR 2021-2022

ACTIVITY UNITS ADVISOR NAMES

Yearbook (MMS) 3.0 Laura Robbins-Milliman & Jocelyn McConnon


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H. APPENDIX F APPOINTMENTS FOR 2021-2022

DEPT. CHAIR POSITION

Fifth Grade Erin Altman K-12 Guidance (School Psychologist, Social Worker or School Counselor)

Nicole Young and Lisa Gordner (Shared)

I. MENTORS for 2021-2022

1. TEACHER AIDE MENTOR MENTEE COMPENSATION Amy Brandow Ty Jensen $300

J. UNPAID LEAVE

1. Elizabeth Smith, Music Teacher, unpaid leave on September 1, 2021 through June 24, 2022. 2. Daniel Wheeler, Technology Teacher, 0.75 day of unpaid leave on June 16, 2021. 3. Daniel Wheeler, Technology Teacher, one day of unpaid leave on June 17, 2021. 4. Theresa Finn, Bus Driver, 0.75 day of unpaid leave on June 18, 2021.

IX. ADJOURNMENT & EXECUTIVE SESSION

Motion to adjourn the regular board meeting for the purpose of entering into executive session for the purpose of discussing matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person, and contract negotiations.

Matthew Sickles Superintendent

June 14, 2021 Meeting Minutes

June 14, 2021- 6:30 P.M. BOARD OF EDUCATION MEETING

PHELPS-CLIFTON SPRINGS CENTRAL SCHOOL DISTRICT State Route 488, Clifton Springs, NY 14432 - Midlakes High School Auditorium

Regular Meeting Minutes

A regular meeting of the Board of Education of the Phelps-Clifton Springs Central School District was held in-person in the High School Auditorium and live-streamed to the District’s YouTube page on Monday, June 14, 2021.

The regular meeting was opened at 6:32 p.m. by President Amber Wilkes.

PLEDGE OF ALLEGIANCE

ROLL CALL Present- Board Members, Jacob Amidon, Tracy Altman, Matt Murphy, Todd Freelove, and Amber Wilkes. Also present were Superintendent Matthew Sickles, Business Administrator, Tracy Marshall, District Clerk, Krystal Plante and the following members of the Administrative Team: Michelle Robinette, Frank Bai-Rossi, Tammy Wood, Christopher Moyer, and Alaina Benzer.

A motion was made by Ms. Altman, seconded by Mr. Freelove to approve the 6/14/2021 Agenda, carried unanimously (5-0).

CONSENT AGENDA ITEMS A motion was made by Ms. Altman, seconded by Mr. Freelove to approve the following consent agenda items, carried unanimously (5-0).

A. Approval of Board of Education Budget Hearing Minutes of May 10, 2021 B. Approval of Board of Education Regular Meeting Minutes of May 10, 2021 C. Approval of Board of Education Special Meeting Minutes of May 24, 2021 D. Approval of Board of Education Annual School Resource Officer Contract Hearing Minutes of June 8, 2021 E. Approval of Board of Education Proposed Spending Plan for ARPA-ESSER Federal Funds Hearing Minutes

of June 8, 2021 F. Approval of Warrants for General, Cafeteria, Capital, and Federal Funds dated May 12, 2021 G. Approval of Warrants for General, Cafeteria, and Federal Funds dated May 26, 2021 H. Approval of Warrants for General, Cafeteria, Capital, and Federal Funds dated June 9, 2021 I. Approval of Treasurer Reports for April 2021 J. Approval of Treasurer Reports for Middle School Extra Classroom Activities for May 2021 K. Approval of Treasurer Reports for High School Extra Classroom Activities for May 2021 L. Approval of Committee on Special Education Meeting Minutes March 4, 2021 – June 2, 2021

PRESENTATIONS Michelle Robinette presented on the New York State Seal of Biliteracy. Topics included: Seal of Biliteracy Legislation, Purpose of the Seal, Why offer the Seal of Biliteracy, Seal of Biliteracy Committee Members, Criteria to Earn the Seal of Biliteracy, Criteria to Earn the Seal of Biliteracy, Congratulations to the class of 2021 Seal of Biliteracy graduates Austin Sheffield and Evelyn Acevedo.

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Superintendent Sickles, Business Administrator Tracy Marshall, and Director of Curriculum Michelle Robinette presented the CRRSA Spending Plan. Topics included: CRRSA Act 2021-2023, CRRSA Spending Criteria, CRRSA Positions, CRRSA Plan Allocations (ESSER), and CRRSA Plan Allocations (GEER 2).

REPORTS No update was provided regarding the Four County School Boards Association.

High School Principal Frank Bai-Rossi presented copies of the 2021 Midlakes High School Yearbooks to the Board.

Superintendent Sickles reported on the following: Celebrating the Class of 2021, Graduation Guidance, Public Comment/Survey on Proposed ARP-ESSER Spending Plan is open on the school website through 4.p.m. on June 17, 2021, and Planning for September 2021.

BOARD DISCUSSION Superintendent presented the draft of the 2021-2022 Board of Education Meeting dates to the Board. No revisions were requested, and the listing was approved as is.

NEW BUSINESS A motion was made by Ms. Altman, seconded by Mr. Freelove to approve the following New Business item, carried unanimously (5-0).

A. To approve the April 2021 Office of the State Comptroller Fuel Purchasing Audit and Corrective Action Plan.

A motion was made by Ms. Altman, seconded by Mr. Freelove to approve the following New Business items, carried unanimously (5-0).

B. To approve the following resolution approving the second amendment to the SRO Agreement.

WHEREAS, the County of Ontario, a municipal corporation of the State of New York (the “County”) and the Phelps-Clifton Springs Central School District (the “District”) previously entered into an Agreement for the provision of School Resource Officer (“SRO”) Services (“Agreement”); and

WHEREAS, the Parties thereafter entered into an Amendment to the Agreement, dated September 22, 2020, regarding the cost of School Resource Officer Services for the 2020-2021 school year; and

WHEREAS, the Parties seek to enter into a second amendment to the Agreement to address an extended term (the “Second Amendment”); and

WHEREAS, the County has indicated the Second Amendment will go before its Board of Supervisors for approval at its June 24, 2021 meeting;

NOW, THEREFORE, the Board of Education of the School District resolves as follows:

1. The Board of Education hereby approves the Second Amendment to the Agreement between the School District and County for School Resource Officer services.

2. The Board authorizes the Superintendent of Schools to execute the Second Amendment in the form approved by legal counsel.

3. This Resolution shall take effect immediately.

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A motion was made by Ms. Altman, seconded by Mr. Freelove to approve the following New Business item, carried unanimously (5-0).

C. To approve the following resolution regarding the purchase and installation of a bus lift.

WHEREAS, the Phelps-Clifton Springs Central School District is considering undertaking a capital improvement project consisting of the acquisition and installation of a bus lift in the District’s bus garage, including, required site improvements, original furnishings, fixtures and equipment (the "Project"); and

WHEREAS, the District, as a local agency pursuant to the New York State Environmental Quality Review Act ("SEQRA"), ECL Section 8-0 IO1, et seq., and implementing regulations, 6 NYCRR Part 617 (the "Regulations"), having reviewed the impact of the Project upon the environment, intends hereby to determine that the Project constitutes a "Type II Action" under 6 NYCRR § 617.5(c)(25) of the Regulations and is not subject to review under SEQRA.

NOW THEREFORE, BE IT RESOLVED by this Board of Education as follows: Section 1. The Project constitutes a "Type II Action" under 6 NYCRR § 617.5(c)(25) of the Regulations and is not subject to review under SEQRA. The regulatory bases for this determination are Section 617.5(c)(1): "maintenance or repair involving no substantial changes in an existing structure or facility"; Section 617.5(c)(2): "replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site ...." and/or 617.5(c)(8): “routine activities of educational institutions, including expansion of existing facilities by less than 10,000 square feet of gross floor area….”

Section 2. This Resolution shall take effect immediately.


D. To approve the updated 2021-2022 APPR Plan, based on initial NYSED feedback.

WHEREAS, the District is required to have in place a plan for Annual Professional Performance Review of classroom teachers and building principals; and

WHEREAS, the Plan must be negotiated in accordance with the NYS Education Law and the implementing Regulations; and

WHEREAS, the Superintendent of schools has negotiated an updated APPR Plan for both classroom teachers and building principals with the respective unions, for implementation in the 2021-2022 school year; and

WHEREAS, the respective unions intend to certify the Plan as having been duly negotiated in accordance with the law.

NOW, THEREFORE, upon recommendation of the Superintendent of Schools, the Board approves of the APPR Plan negotiated for classroom teachers and building principals for implementation for the 2021-2022 school year, and directs the Superintendent or his designee to submit the Plan to the New York State Education Department for review and approval.


E. To approve July 12, 2021, as the BOE Organizational Meeting.

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F. To approve the Substitute Salaries for the 2021-2022 school year.


G. To approve the Fireworks Exhibition Agreement totaling $2,000 with Young Explosives Corporation for graduation fireworks display to be conducted on Saturday, June 26, 2021, on the grounds of the Phelps-Clifton Springs CSD campus, approved by NYSED Office of Facilities Planning facilities.


H. To approve the following Fund Balance resolution:

RESOLVED, that upon the recommendation of Matthew H. Sickles, Superintendent of Schools, the excess General Fund revenues over the expenditures for the 2020-2021 fiscal year exceeding the 4% limit may be transferred to the following fund reserves for the purpose of funding future obligations:

Employees Retirement Reserve Fund up to $500,000 Employees Contribution Reserve TRS Sub-Fund up to $50,000 Bus Purchase Reserve Fund up to $500,000 2020 Capital Project Reserve Fund up to $1,500,000


I. To appropriate $250,000 out of the 20-21 fund balance to A2630.490.00.0000 to purchase phone system hardware through BOCES.


J. To appropriate $116,665 from 2020-2021 Unappropriated Fund Balance to A2630.490.00.0000 to purchase equipment to support the Smart School Bond Act project through BOCES.


K. To approve the individual Salary and Benefits Statements for 2021-2022 for the following management exempt employees: 1. William Gowan, Director of Technology 2. Kristin Harrington, Computer Technician 3. Michael Reifsteck, Director of Facilities 4. Kathleen Rhow, Director of Transportation


L. To approve the individual Salary and Benefits Statement for 2021-2022 for Krystal Plante, District Clerk/Secretary to the Superintendent.


M. To approve the service agreement with U.S. OMNI effective July 1, 2021 through June 30, 2022.

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N. To approve the Inter-Municipal agreement with The County of Ontario regarding collection of real property taxes, effective July 1, 2021.


O. To approve the transportation contract with Monroe #1 BOCES for the 2021-2022 school year.


P. To approve the agreement with Upstate Music Therapy Center LLC, effective July 1, 2021 through June 30, 2022.

A motion was made by Ms. Altman, seconded by Mr. Freelove to approve the following New Business items, carried unanimously (5-0).

Q. To approve the agreement with Brighton Central School District for Health and Welfare Services.

R. To approve the agreement with Penfield Central School District for Health and Welfare Services.

S. To approve the agreement with Newark Central School District for Health and Welfare Services.

T. To approve the agreement with Geneva City Schools for Health and Welfare Services.


U. To approve the grant contract with Mary Hicks Preston Historical Improvement and Betterment Foundation, Inc. totaling $4,000.


V. To approve the following Sophomore Class fundraiser 1. Countryside Fundraiser throughout the month of June 2021.


W. To obsolete and dispose of the following Weight Room Equipment: 1. PCSCSD ID # 006777 4 Way Neck Machine 2. PCSCSD ID # 006776 Super Cat Leg Machine

PERSONNEL A motion was made by Ms. Altman, seconded by Mr. Freelove to approve the following Personnel items, carried unanimously (5-0).

A. RESIGNATION 1. Bradley Galens, Cleaner, retroactive to May 31, 2021. 2. Autum Ames, Teacher Aide, effective June 30, 2021. 3. Robert Bradley, Head Custodian, effective July 2, 2021. 4. Michael Iati-LaFave, Math teacher, effective June 30, 2021.

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A motion was made by Ms. Altman, seconded by Mr. Freelove to approve the following Personnel items, carried unanimously (5-0).

B. INTENT TO RETIRE 1. Tammy Wood, Director of Special Programs and Services, effective June 30, 2022. 2. Mary McGuigan, Special Education Teacher, effective June 14, 2022.

A motion was made by Ms. Altman, seconded by Mr. Freelove to approve the following Personnel item, carried unanimously (5-0).

C. TEACHER ON SPECIAL ASSIGNMENT 1. Pete Czerkas, TOSA K-6 Dean of Students, effective July 1, 2021 to June 30, 2022.


D. APPOINTMENT 1. To appoint Ty Jensen as a Probationary Teacher Aide, at a rate of $12.50 per hour, retroactive to

June 7, 2021. Probationary period will be June 7, 2021 to June 6, 2022. 2. To appoint Joseph DeBrock as a Temporary Bus Driver Trainee, at a rate of $12.50 per hour,

retroactive to May 12, 2021. 3. To appoint Sarah Crane as a Temporary Cleaner, at a rate of $15.00 per hour, retroactive to June 7,

2021. 4. To appoint William Kise as a Probationary Cleaner, at a rate of $13.25 per hour, effective June 21,

2021. Probationary period will be June 21, 2021 to June 20, 2022. 5. To appoint Bradley Galens as a Probationary Laborer, at a rate of $14.50 per hour, retroactive to

June 1, 2021. Probationary period will be June 1, 2021 to May 31, 2022. 6. To appoint Nicole Young as Probationary School Psychologist in the School Psychologist tenure

area, at a salary of $69,637.03, effective September 1, 2021. She holds Provisional certification in School Psychology. Probationary period will be September 1, 2021 to June 30, 2024.

7. To appoint Bethany Rahr as Probationary School Psychologist in the School Psychologist tenure area, at a salary of Step 1 Masters $48,165.60 plus $825 in Graduate credits, effective September 1, 2021. Pending verification of Initial NYS certification as a School Psychologist. Probationary period will be September 1, 2021 to June 30, 2025.

8. To appoint Kerri Ellison as Probationary Elementary Teacher in the Elementary tenure area, at a salary of Step 3 Masters $47,288, effective September 1, 2021. She holds Professional Certification in Elementary/Childhood 1-6 Education and Elementary/Early Childhood Birth-Grade 2. Probationary period will be September 1, 2021 to June 30, 2025.

9. To appoint Amanda Eckert as Probationary Elementary Teacher in the Elementary tenure area, at a salary of Step 6 Masters $49,300, effective September 1, 2021. She holds Professional Certification in Elementary/Childhood 1-6 Education, Elementary/Early Childhood Birth-Grade 2, and Literacy-Reading Teacher Birth-Grade 6. Probationary period will be September 1, 2021 to June 30, 2025.

10. To appoint Emily Devito as a Probationary Spanish Teacher in the Foreign Language tenure area, at a salary of Step 6 Masters + 30 $50,950, effective September 1, 2021, pending verification of NYS Certification in Spanish 7-12. Probationary period will be September 1, 2021 – June 30, 2024.

11. Autum Ames, as a Probationary Typist, at a rate of $29,459/yr., effective July 1, 2021. Probationary period will be July 1, 2021 to June 30, 2022.

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https://48,165.60

https://69,637.03



E. SUBSTITUTE APPOINTMENTS Teacher 1. Kerri Ellison, at a rate of $175 per day while covering for Mrs. Hasseltine, retroactive May 19, 2021. 2. Hannah Godfrey, retroactive to June 11, 2021. 3. Kimberly Wood, retroactive to June 11, 2021. 4. Conner Hicks, retroactive to June 11, 2021. (Subject to fingerprint approval)

Teacher Aide 1. Jamie DeBoover, retroactive to May 19, 2021.

A motion was made by Ms. Altman, seconded by Mr. Freelove to approve the following Personnel item, carried unanimously (5-0).

F. COACHING APPOINTMENTS 1. To appoint the following coach retroactive May 25, 2021.

COACH SPORTS YEAR STEP LEVEL STIPEND

Russel Stark JV Baseball 8 4 3 $1700


G. SUMMER APPOINTMENTS 1. To approve the following Summer Special Programs & Services Appointment, effective July 5- August

13, 2021.

CLASSROOM/ POSITION

TEACHER/ THERAPIST/NURSE

TEACHING ASSISTANT

TEACHER’S AIDE OTHER

MPS 12:1:1 GRADES 1-3

Kristi Ross Nancy Wasman Michele Williams1:2 Samantha Hoover 1:1

MIS 12:1:1 GRADES 3-4

Karen Busby Chris Marquart Emily Bryant1:1 Joan Fisk 1:1

MIS 6:1:1 GRADES 5-6 Rachel Laquitara Barb Doeblin 1:1 TA Terri DeCook

MMS/MHS 7-8 15:1:1 Shawna Cody Donna Borrelli 1:2 Ty Jensen

MHS Grades 9-12 15:1:1

*Scott Monagle Lynn Adams Tracy Sheppard

Amy Brandow 1:2 *May require additional planning hours.

SPEECH Therapist *Suzanne Russell *Christine Backus

NA NA *May require additional planning hours.

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SUBS FOR: District Teacher Sub List or the following: Tracey McMath

District Teaching Assistant Sub List or the following: Tracey McMath Cory Clark

District Aide Sub List or the following: Kelly VanNostrand Lori Tuttle

PAY RATE & HOURS $36.78 hour $36.78/hour Individual 2021-22 contractual hourly rate

NURSE *Michele Tyman, Housed at Elementary ***Nadine Patrick, Housed at Secondary Hourly Rate: Contractual hourly rate

NA *May require additional planning hours.

TA w/BRAILLE Sue Pieters (1:1) @ $36.78/hour Up to 20 hours per week

x x


2. To approve the following Summer Hours for Counselors, Psychologists, Social Worker. Rates are based on the 2021-2022 contract salaries. As new psychologist, counselors, nurses, or social workers are hired a request for days of summer work will be applicable.

Employee Position # of Days Pay Rate

Kelly Loveless -Delfs Psychologist 20 Daily

Bethany Rahr Psychologist 20 Daily

Nicole Young Psychologist 20 Daily

Kristen Brunetto Counselor 20 Daily

Krystina Brooks Counselor 20 Daily

Chris Tillman Counselor 20 Daily

Anna Corrente Counselor 15 Daily


3. Extra duty hours for the following employees will be at the contractual hourly rate and will be on an as needed basis, with the approval of the Superintendent.

a. Lisa Gordner, Social Worker b. Kathleen (Katie) Peck, Social Worker c. Kristin Wrobble, Social Worker d. Michele Tyman, Nurse e. Nadine Patrick, Nurse f. Sandra Russo, Aide/LPN up to 40 hours

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4. To appoint Gavin Metzger as Summer Technology Student Aide at a rate of $12.50 per hour, effective July 6, 2021 to August 13, 2021.

5. To appoint Laura Van Laeken as Summer Principal for grades K-5 effective July 5, 2021 through August 13, 2021.

6. To appoint Michaela Tiffany as a Summer Skills Teacher at a rate of $36.78 per hour, effective July 12, 2021 through August 12, 2021.

7. To appoint Amy Maslyn as a Summer Skills Teacher at a rate of $36.78 per hour, effective July 12, 2021 through August 12, 2021.

8. To appoint the following Summer Skills Teachers, effective July 12, 2021 through August 12, 2021.

Denice Greene Trina Semans Kelly Mayer Ashlee Upchurch Christine Williams Beth Rothberg Mary Dorgan Kerri Ellison Kerry Smartt Andrea Windus Jill Merritt Allyson Lane Katie Lupo (SEL) Anna Corrente (SEL) Mareasa Severson

9. To appoint the following Summer School Teachers for grades 9-12, effective July 12, 2021 through August 12, 2021.

Leigh Ann Richards Sarah Clement Barry Rogenmoser Rhonda Sherwood Jennifer Galbraith Robert Goldberg Christopher Stell

10. To appoint the following teachers for the purpose of providing summer music lessons.

James Trowbridge Joseph Godfrey Lynn Morris

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H. APPENDIX C APPOINTMENTS FOR 2021-2022


Academic Eligibility Advisors (up to 2) (MHS) 8.0 Leigh Ann Richards & Rhonda Sherwood

After Hours Detention .00080 *BA Step 1 hourly

Denise Kelly & Donna Borrelli

Alliance Club Advisor 1.0 Heidi Gibson Archery Club (MHS) SHARED 4.0 Christopher VanGorden Art Clubs (4 - MHS,MMS,MIS,MPS) 2.0 Nicole Burke & Melissa Kuter Audio/Sound Production Auditorium 2.0 Joseph Godfrey Book Store Advisors (2) 3.5 Donna Borrelli Chaperone/Supervisor for Student Events $45/event Paula Hannux & Donna Borrelli Chess Club (MMS) 1.0 Stephen Shymkiw Chess Club (MHS) 1.0 Stephen Shymkiw Clay Target/Trap Advisors (2) SHARED 4.0 Chirstopher VanGorden

Class Advisors: Senior 6.0 Keith Childs Senior Assistant (2) 3.0 Paula Hannux & Kelly Hart Junior 4.0 Richard Doan Junior Assistant (2) 2.0 Erin Everson & Kyle Salisbury Sophomore 2.0 Brittany Sullivan Freshman 2.0 Krystina Brooks & Robert Goldberg

Elementary Band (includes rehearsal time & concerts)

3.0 Lynn Morris

Ensemble (MHS) SHARED 2.0 Amy Conner & Amy VanderWeide Ensemble (MES) 2.0 Lynn Morris Fall Production (MHS) 6.0 Keith Childs FCCLA 3.0 Ronald Lombardo FCCLA Assistant 2.0 Kathyrn Herman French Club (MMS) 2.0 Michelle Shenton French Club (MHS) 4.0 Michelle Shenton Home Instruction .00080 *BA Step

1 hourly Tracey McMath & Christine Williams

Intramurals (2 ELEM each sport/season) 1.0 Trent Jones & Julie Backus Intramurals (MMS) 1.0 Christopher VanGorden Jazz Band (MMS 3.0 Joseph Godfrey Jazz Band (MHS) 3.0 James Trowbridge Knitting/Crafts Club (MHS) SHARED 1.0 Lynn Adams and Tracey McMath Midlakes Athletic Leadership Organization (MALO)

(MHS) SHARED 2.0 Kyle Sanders, Lisa Pietrocarlo, and Brittany

Sullivan Marching Band (MHS) SHARED 5.0 James Trowbridge & Scott Monagle Masterminds (MHS) 3.0 Barry Rogenmoser Masterminds Assistant (MHS) 2.0 Robert Sarneckis Mentor/Intern Program (per mentor) Level 1-$200

Level 2-$400 Level 3-$600

Denise Kelly, Donna Borrelli, Terri DeCook, & Christine Williams

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Musical Events (4 or more hours beyond contractual hours outside of regular school day)

1/200 current salary

Joseph Godfrey, James Trowbridge & Lynn Morris

Musical Production (MHS) 12.0 Keith Childs Musical Production (ELEM) 4.0 Erin Altman National Honor Society (MHS) 3.0 Kelly Hart National Honor Society Assistant (MHS) 2.0 Erin Everson National Honor Society (ELEM) 3.0 Erin Altman (2.0) and Heather Bradley (3.0) Outdoor Club (MHS) 2.0 Ronald Lombardo Snow Club Advisor 1.0 Ronald Lombardo Student Council Advisor (MHS) 7.0 Marissa Tyler Student Council Advisor (MMS) SHARED 7.0 Christopher Stell Student Council Advisor (MES) 1.0 Mary DePorter & JaLynne Smith Summer School Instruction .00085 *BA Step

1 hourly Christine Williams

Theatre Experience 4.0 Keith Childs Tutor/AIS outside contractual day .00080 *BA Step

1 hourly Paula Hannux & Christine Williams

Yearbook (MHS) 13.0 Brienne Stratton Yearbook Assistant (MHS) 7.0 Sarah Clement Youth to Youth (MHS) to be shared if more than

one 3.0 Jill Pettinger

Youth to Youth (MMS) (2) 3.0 Jennifer Galbraith & Donna Borrelli


I. APPENDIX F APPOINTMENTS FOR 2021-2022

DEPT. CHAIR POSITION Kindergarten Megan Reynolds First Grade Shawna Cody Second Grade Kerry Buckman & Leslie O’Hora (Shared) Third Grade Alexandria Estes Fourth Grade Denice Greene Sixth Grade Andrew Raulli K-12 Art/Music Nicole Burke – Art

Joseph Godfrey – Music K-12 Foreign Language Michelle Shenton – MHS K-12 Occupational Education Ethan Sleeman K-12 Physical Education Brittany Sullivan 7-12 English Language Arts Keith Childs 7-12 Math Erin Everson & Denise Kelly 7-12 Social Studies Angela Simmons 7-12 Science Gregory Mahns & Richard Doan Special Education - 2 Positions MSS - Tracey McMath & Laura Robbins-Milliman

MES – Kerry Smartt & Karen Busby 11



J. UNPAID LEAVE 1. Katrina Morlang, Teacher Aide, 1.50 hours of unpaid leave on May 6, 2021, May 7, 2021, May 10,

2021, May 11, 2021, May 12, 2021, May 17, 2021, May 18, 2021, May 24, 2021, May 25, 2021, and May 26, 2021.

2. Carol Spafford, Bus Monitor, unpaid leave on May 28, 2021 through June 30, 2021. 3. Jeannie Phillips, Special Education Teacher, unpaid leave on June 7, 2021 through June 25, 2021. 4. Alyssa Palmer, Science Teacher, unpaid leave on September 1, 2021 through June 24, 2022.

ADJOURNMENT/EXECUTIVE SESSION Upon the recommendation of Superintendent Sickles, a motion to adjourn the regular board meeting for the purpose of entering into executive session at 7:140 p.m., to discuss matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person and matters related to contract negotiations, was made by Ms. Altman, seconded by Mr. Freelove, and carried unanimously (5-0). Executive session ended at 8:35 p.m.

Respectfully submitted,

Krystal Plante, District Clerk

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