AGENDA ITEM NO 8

CABOT, CLIFTON AND CLIFTON EAST NEIGHBOURHOOD PARTNERSHIP

13 October 2015

This report is from the Neighbourhood Partnership Coordinator. It is for information and decision and Neighbourhood Committee and Neighbourhood Partnership members are recommended to:

1. Note the Cabot, Clifton and Clifton East Wellbeing fund financial position as at 13 October 2015.

2. Note the Green Capital update. 3. Agree Wellbeing Grant Fund recommendations. 4. Agree grant funding for Christchurch Primary School. 5. Agree Green Capital Grant Fund recommendations.

Context

Wellbeing Budget as at 23 June 2015 Ward NP Date Available

Funds Expenditure Balance

CCCE 23 June 2015 £33,107.00 £2,700.00 £30,407.00 CCCE CCCE Total As of April 2010, the NP Wellbeing grants funding became a devolved budget, therefore final decisions on spend need to be agreed by the Neighbourhood Committee prior to the release of funding.

Green Capital Update At the CCCE NP Meeting on 27 January 2015 the partnership agreed to fund projects valued at £11,999.00 from their budget of £15,000, which included £5,000 for Cabot ward. On 23 June 2015 the partnership agreed projects valued at £3,001.00 so that the full allocation has been spent.

CCCE agreed £1,924 to fund the Bristol Close the Door Campaign at their January meeting. This project formally asked whether they could close 24 July 2015 due to a change in circumstances to which I agreed. An account of the project expenditure to that date has been received and £1,018.72 has been returned to BCC. It is proposed that this returned funding be reallocated to a project or projects that gained Green Capital funding from the partnership in January or June 2015 and who can use the additional funding in their existing agreed project to enhance or expand existing project delivery. It cannot be used to fund new projects. Green Capital projects funded by CCCE were asked if they could use the additional funding. Three projects responded and I recommend that the available funding is divided between the three projects as follows: Creative Youth Network

CA CL CE £418.72 Access to food. Educating people about nature. Re-use, repair, and share materials. Sustainable transport.

Greening the Courtyard. To create an environmentally friendly safe space for young people who use the Station and the rest of the Island site through making the courtyard more environmentally friendly and greener with planters, seating, and areas where outside activities such as skateboarding can take place or graffiti workshops as well as a safe and friendly place to chill out with friends. Requested £10,000.00Awarded £2,300 27 January 2015

Christmas Steps Arts Quarter

CA £300.00 Sustainable transport.

Reconnect the Steps. To promote walking by the reconnection of Christmas Steps, a key pedestrian route to the Old City. Requested £3,000.00 Awarded £750.00 23 June 2015

Friends of the Green

CE £300.00 Educating people about nature.

Green Roofs and Hanging Baskets. Install Sedum green roofs on the summer house, Wendy house and tool shed and a series of hanging baskets on Cliftonwood Road. Requested £1,558.40 Awarded £1,501.00 23 June 2015

Proposals Wellbeing Grants. See Appendix

• The Neighbourhood Committee agree the Wellbeing Grant recommendations totalled £10,000.00.

Wellbeing Grant for Christchurch Primary School. See Appendix

• It has been brought to my attention by BCC Highways that a Wellbeing Grant valued at £3,000 for Christchurch Primary School, Kensington Place, Clifton to contribute towards planters outside the school was approved by CCCE NP in October 2013.

• This grant was designed to solve a pedestrian safety problem at the school. • Although the grant was agreed, the terms of the grant were changed as it was

deemed that a more robust solution was needed to address the identified problem.

• BCC Highways were contracted to design this scheme and payment terms were changed so that they would be the recipient of the funding.

• BCC Highways have now designed the scheme which is ready for public consultation.

• As the need for the scheme still exists, I am asking the Neighbourhood Committee to agree to reconfirm the £3,000.00 Wellbeing Grants funding allocation for this scheme. The carry forward has been identified.

Green Capital.

• The Neighbourhood Partnership agrees to reallocate the remaining Green Capital funding of £1,018.72.

Legal Information When councillors decide how the wellbeing fund is spent they should have due regard to the public sector equality duty that applies to all public bodies. This duty is contained in the Equality Act 2010 and came in to force on 6 April 2011. It replaces previous equality duties under the Sex Discrimination, Race Relations and Disability Discrimination Acts. The duty means that councillors are required to have due regard to the need to:

• Eliminate unlawful discrimination, harassment and victimisation and other conduct prohibited under the Act

• Promote equality of opportunity between different groups • Foster good relations between people from different groups

The duty covers the following protected characteristics:

• Disability, sexual orientation, age, gender reassignment, religion and belief; sex, race, pregnancy and maternity.

• It also applies to marriage and civil partnership, but only in respect of the requirement to eliminate discrimination and harassment.

Recommendations

• Note the Cabot, Clifton and Clifton East Wellbeing Grant fund financial position as at 13 October 2015.

• Agree Wellbeing Grant recommendations totalling £10,000.00. • Reconfirm the £3,000 Wellbeing Grants funding allocation for the

Christchurch Primary School grant application. • Agree Green Capital Grant Fund recommendations totalling £1,018.72.

CCCE Wellbeing Grants Panel October 2015 Funding available: £30,407.00 Organisation Purpose of Application Spend by Notes and Recommendation Amount

Requested Amount

Awarded Hotwells and Cliftonwood Community Association

Fund tree planting in Cumberland Piazza

31 March 2016

This application was agreed by the NP but the funding was not transferred. See supporting document. Agree

£5,000.00 £5,000.00

Jacobs Wells Community Hub

Fund noticeboards for the Jacobs Wells Road area.

31 March 2016

Agree £2,500.00 £2,500.00

The Long John Silver Trust

To fund the maintenance of the Treasure island Trail

31 March 2016

Agree £2,500.00 £2,500.00

Total £10,000.00 £10,000.00

Southernhay House, Southernhay,Cliftonwood Bristol, BS8 4TL. Tel 0117 929 1883

Email admin@hotwellscliftonwood.org.uk Website www.hotwellscliftonwood.org.uk

Reapplication for Wellbeing Grant of £5000 originally awarded October 2012

FAO CC&CE Wellbeing Subgroup and Neighbourhood Committee

Attached is our original application for £5000. The reason for reapplying for this is set out below.

1. Application was made to support the planting of trees in the Piazza. Approval of £5000 was given at the 22nd October 2012 meeting.

2. Unfortunately, despite our best endeavours we were told by BCC that we were too late to be included in their planting schedule for 2012/13.

3. We were assured by the Co-ordinator, Nick Christo, that in the circumstances we could carry the approval forward for spending in the following year. We were confident that BCC would get trees planted in 2013/14 – which they did. 8 trees were planted in March 2014.

4. In the meanwhile we made application, with the support of the AEO, Deborah White, for relevant S106 monies for further developments on the Piazza. Approval was given at the October 2013 meeting for £21,240.76 of available S106 monies to be used for the Piazza.

5. We held public meeting in January 2014 to decide how best to spend the money available to us and this included the £5000 of wellbeing money. Decisions made then are currently being followed through with art work, the painting of the pillars, the introduction of a skate-spot and the installation of a number of planters.

6. The invoice for the tree planting was received in April 2104. We asked for the money to be able to pay the bill and we were not in receipt of any when we got a red reminder!

7. Unfortunately correspondence with Nick Christo, then Co-ordinator, referred only to getting the S106 money to pay for this. The bill was for £13,899 – so some S106 monies were certainly needed to cover this cost

8. We pressed to have the money to pay the bill but after some discussion it was agreed for us to forward an electronic version of the bill to BCC for them to pay. Eventually the bill was paid direct by BCC and was paid out of the S106 monies. Neither Nick nor I thought about using the Wellbeing grant for this and so this has lapsed with time.

9. We have calculated our activities and developments on the Piazza with this £5000 in mind and now find ourselves and our plans compromised by an error of timing.

We are therefore asking the Wellbeing subgroup to consider an extraordinary application (re-application)for £5000 to allow HCCA to proceed with its plans for the Piazza.

N.B. 1. All aspects of the original application are still pertinent, except of course that 8 trees have been planted at rather more than the £10,000 estimated.

2. In addition it should be noted that since then the HCCA address has changed to: Southernhay House, Southernhay, Cliftonwood, Bristol, BS8 4TL

F.A.O Peter Newbery Christ Church Primary School 25th October 2013 Dear Mr Newbery, Re: Application to the Cabot, Clifton & Clifton East Neighbourhood Partnership Well Being Fund Thank you for your application to the Cabot, Clifton & Clifton East Neighbourhood Partnership Wellbeing Fund. I am pleased to inform you that a grant of £3,000 has been agreed. The purpose of the grant is contribute towards planters outside Christ Church Primary School. Enclosed are two copies of our Funding Agreement. Please read them and if you agree with the conditions sign both copies the Funding Agreement and return one to me and keep one for your records. The grant will be paid on our receipt of this signed form. If you have not returned this form within four weeks of the date of this letter then the grant offer will lapse and you will need to re-apply. Please make sure you keep a copy of the Grant Conditions and a copy of the acceptance form for future reference. You will see from the conditions that we will ask for a grant monitoring report once you have spent the grant. You will be sent a form either

a. On the date you said your project would finish on your application form b. Quarterly if you project is to deliver over a long period of time

The report will ask:

• For details of how the funding was spent, including copies of all receipts • Whether you were able to secure any further funding. (this may be to add value to the

project or to confirm that you found match funding if this was in your original application • What you have achieved • What future action there will be regarding the activity • What sort of impact the grant made, and whether there were any other benefits to the

group as a result of the grant You will also be asked what numbers of people benefited. Please be accurate in giving the numbers of actual beneficiaries, keep signing in sheets and evolution sheets wherever possible If you have any questions regarding this grant please do not hesitate to contact me at the main office address. Yours sincerely Nick Christo, Area Co-Ordinator Cabot, Clifton & Clifton East Neighbourhood Partnership

• •

MY NEIGHBOURHOOD • •

F. A. 0 Peter Newbery Christ Church Primary School

25th October 2013

Dear Mr Newbery,

Re: Application to the Cabot, Clifton & Clifton East Neighbourhood Partnership Well Being Fund

Thank you for your application to the Cabot, Clifton & Clifton East Neighbourhood Partnership Wellbeing Fund. I am pleased to inform you that a grant of £3,000 has been agreed. The purpose of the grant is contribute towards planters outside Christ Church Primary School.

Enclosed are two copies of our Funding Agreement. Please read them and if you agree with the conditions sign both copies the Funding Agreement and return one to me and keep one for your records. The grant will be paid on our receipt of this signed form. If you have not returned this form within four weeks of the date of this letter then the grant offer will lapse and you will need to re-apply. Please make sure you keep a copy of the Grant Conditions and a copy of the acceptance form for future reference.

You will see from the conditions that we will ask for a grant monitoring report once you have spent the grant. You will be sent a form either

a. On the date you said your project would finish on your application form b. Quarterly if you project is to deliver over a long period of time

The report will ask:

• For details of how the funding was spent, including copies of all receipts • Whether you were able to secure any further funding. (this may be to add value to the

project or to confirm that you found match funding if this was in your original application • What you have achieved • What future action there will be regarding the activity • What sort of impact the grant made, and whether there were any other benefits to the

group as a result of the grant

You will also be asked what numbers of people benefited. Please be accurate in giving the numbers of actual beneficiaries, keep signing in sheets and evolution sheets wherever possible

If you have any questions regarding this grant please do not hesitate to contact me at the main office address.

Yours sincerely

Nick Christo, Area Co-Ordinator Cabot, Clifton & Clifton East Neighbourhood Partnership

•

MY NEIGHBOURHOOD

Cabot, Clifton & Clifton East NP Well Being Fund

Funding Agreement

•

•

We have approved funding of £3,000 through the Neighbourhood Partnership to contribute towards Planters outside Christchurch Primary School.

This agreement is made between Bristol City Council and Christ Church Primary School.

This funding is to be spent before March 31st 2014 and does not constitute a commitment of any kind to provide funding after this date.

Our (BCC) representative is Nick Christo, Area Co-ordinator- 0117 9224684

Your representative is Peter Newbery.

In signing the enclosed Grant Acceptance Form you are agreeing to the following conditions:

1. To use the grant only for the purposes described in the application form and /or grant offer letter. If there is a change in your organisation's circumstances that may affect the way in which the grant is spent, you must contact the Area Coordinator to discuss this as soon as possible.

2. To complete monitoring reports as requested by the Area Coordinator, details of what you will be asked are contained in the Grant Offer Letter enclosed. You must send monitoring reports to the Area Coordinator at the end of your Project or if your project is to deliver over a longer period of time then every quarter. If these monitoring reports have not been completed fully, you may be asked to return some or all of your funding and/or further applications will not be accepted.

3. To keep receipts and financial records of the way in which the grant is spent, as these may be needed for audit purposes.

4. To acknowledge the Cabot, Clifton & Clifton East Neighbourhood Partnership in all publicity you have regarding your Project(e.g. press releases).

5. To use the Neighbourhood Partnership logo on all printed publicity connected with your Project (e.g. leaflets, posters). The logo guidelines can be obtained from the Area Coordinator. 6. To co-operate with publicising your Project, for example, the local media or other any other media if necessary.

Grant Acceptance Form

Please comp1ete & sign this form and retu·rn •

Name and address of OrgaAisation:

We confirm that the above organisation accepts the funding agreed by the Neighbourhood Partnership of £3,000 and will comply with the conditions of funding set out in the Funding Agreement and monitoring requirements detailed in the Grant Offer Letter.

We understand that failure to comply with the terms and conditions could result in the withdrawal of funding.

Name of Chair of Management Peter Newbery (Governor) Committee: (Please print)

Signature:

Date:

Name of Treasurer or Secretary:

(Please print)

Signature:

Date:

4 November 2013

Tamara Jordan, School Business Manager

Name of Senior Member of Staff: Clare Jones, Head Teacher (if appropriate) (Please print)

Signature:

Date: I 4 November 2013

NB: If you do not wish the group's address and contact details to be released to other agencies, please tick this box o

Please return this form to:

Address of Applicant: Peter Newbery, c/o Business Manager, Christ Church Primary School, Royal Park, BS8 3AW

Tel: 0117 909 4524

Application returned to: Nick Christo, Area Co-ordinator, Neighbourhoods, Bristol City Council, College Green Bristol 881 5TR

Highways and Traffic Wilder House

Wilder Street BS2 8PH highways.traffic@bristol.gov.uk

28th July 2015

Dear Sir or Madam, Re: Proposed highway works at Christchurch School, Clifton For information, please find the design for a proposed pedestrian island outside Christchurch School, at the junction of Kensington Place and Royal Park attached to this letter. This proposal has been funded by the Neighbourhood Partnership Wellbeing Fund. The proposal is for pedestrian dropped kerbs and tactile paving at Royal Park’s junction with Kensington Place, as well as a pedestrian refuge island in the middle of the junction to aid access to the school for pedestrians. We would encourage you to let us have any comments you may have on the proposed design by contacting us at the above address or via the email address provided. If you require further information or assistance, please do not hesitate to contact the Highways and Traffic Team. Yours faithfully, Highways & Traffic