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November 17 2014

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

November 17, 2014

Table of Contents

Election of Treasurer Pro Tempore . . . . . . . . . . . . 659 Roll Call . . . . . . . . . . . . . . . . . . 659 Recess into Executive Session . . . . . . . . . . . . . 659 Adjourn from Recess . . . . . . . . . . . . . . . 659

November 17 659 2014

SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special public session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, November 17, 2014 at 5:46 p.m., President Bolton in the chair.

ELECTION OF TREASURER PRO TEMPORE Mr. Nelms moved and Mrs. Bates seconded the motion that Mrs. Copeland-Dansby be elected Treasurer Pro Tempore in the absence of the Treasurer, pursuant to Section 3313.23, Revised Code of Ohio. Ayes: Bates, Copeland –Dansby, Hoffman, Kuhns, Minera, Nelms, President Bolton (7) Noes: None President Bolton declared the motion carried.

ROLL CALL Present: Members Bates, Copeland-Dansby, Hoffman, Kuhns, Miners, Nelms, President Bolton (7) Absent: None Superintendent Ronan was absent.

RECESS INTO EXECUTIVE SESSION

Mr. Nelms moved and Mrs. Bates seconded the motion that the Board recess into executive session at 5:48p.m. to discuss the pending or imminent court action in conference with Board Legal Counsel, and employment of a public employee or official. Ayes: Members Bates, Copeland-Dansby, Hoffman, Kuhns, Miners, Nelms, President Bolton (7) Noes: None President Bolton declared the motion carried.

ADJOURN FROM RECESS

The Board adjourned from Executive Session at 7:00 p.m.

Ericka Copeland-Dansby Treasurer Pro Tempore

November 17 2014

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

REGULAR MEETING

November 17, 2014

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 660 Minutes Approved . . . . . . . . . . . . . . . . 660 Partnership/Public Engagement Committee – Written November 3, 2014 . . . . 660 Finance Committee – Written November 5, 2014 . . . . . . . . . 662 Revised Student Achievement Committee – Written November 5, 2014 . . . . 665 Committee of the Whole – Written November 12, 2014 . . . . . . . . 668 Audit Committee – Written November 12, 2014 . . . . . . . . . 670 Presentations . . . . . . . . . . . . . . . . . 672 A Resolution to Commemorate the Thirty-Fifth Anniversary of The International Year

of the Child . . . . . . . . . . . . . . . . .

672 Announcements . . . . . . . . . . . . . . . . 673 Resolution Fiscal Year 2014-2015 Amended Appropriations . . . . . . . 674 Resolution Providing for the Adoption of Post-Issuance Compliance Policies and

Procedures for Tax Exempt Obligations . . . . . . . . . . .

676 Recommendations of the Superintendent of Schools 1. Certificated Personnel . . . . . . . . . . . . . 682 2. Civil Service Personnel . . . . . . . . . . . . . 687 Report of the Treasurer 1. Receipt of Donation from Freecause Inc. . . . . . . . . . 690 2. Receipt of Donation from Harvest Home Fair Association, Inc. . . . . 690 3. Receipt of Donation from S E Lynch Management Consulting . . . . . 690 4. Agreement with Cincinnati Bell Technology Solutions (CBTS) . . . . 690 5. Correction to Award of Purchase Approved by Board on July 28, 2014--

Agreement with CBTS/CBTS Financial . . . . . . . . . .

690 6. Payment In Lieu of Taxes Agreement Kirby Lofts, LLC . . . . . . 690 7. Payment In Lieu of Taxes Agreement South Block Properties, Ltd . . . . 690 8. Payment In Lieu of Taxes Agreement 1544 Central Parkway LLC . . . . 690 9. Payment In Lieu of Taxes Agreement 1201 Walnut LLC . . . . . . 691 10. Payment In Lieu of Taxes Agreement Ale House Landlord, LLC . . . . 691

November 17 2014

PROCEEDINGS

REGULAR MEETING

November 17, 2014

Table of Contents

(cont.)

Report of the Treasurer (cont.) 11. Payment In Lieu of Taxes Agreement Urban Legacy VIII LLC (1403 Vine

Street, Cinti., OH 45202) . . . . . . . . . . . . .

691 12. Payment In Lieu of Taxes Agreement Urban Legacy VIII LLC (18 W 13th Street,

Cinti., OH 45202) . . . . . . . . . . . . . .

691 13. Payment In Lieu of Taxes Agreement Fifth and Race, LLC . . . . . 691 14. Payment In Lieu of Taxes Agreement Ohio Theta House Corporation of Sigma

Phi Epsilon . . . . . . . . . . . . . . . .

691 15. Payment for Legal Services from General Fund General Counsel’s Office . . 692 16. Award Of Purchase Orders . . . . . . . . . . . . 692 Late Requests 17. Then and Now Certificates . . . . . . . . . . . . 692 18. Agreement with Education Matters Center . . . . . . . . . 692 19. Agreement with YWCA of Greater Cincinnati . . . . . . . . 692 20. Agreement with River City Correctional Center . . . . . . . . 692 21. Agreement with Jewish Family Center . . . . . . . . . . 693 Inquiries/Updates . . . . . . . . . . . . . . . . 693 Assignments . . . . . . . . . . . . . . . . . 693 Recess into Executive Session . . . . . . . . . . . . . 694 Adjourn from Recess . . . . . . . . . . . . . . . 694


REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the Rosa E. Blackwell Interactive Learning Center at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, November 17, 2014 at 7:05 p.m., President Bolton in the chair. The pledge to the flag was led by President Bolton.

ROLL CALL Present: Members Bates, Copeland-Dansby, Hoffman, Kuhns, Minera, Nelms, President Bolton (7) Absent: None Superintendent Ronan was present.

MINUTES APPROVED Mr. Kuhns moved that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on November 17, 2014.

Special Meeting – October 27, 2014 Regular Meeting – October 27, 2014 Special Meeting – October 29, 2014

Passed viva voce. President Bolton declared the motion carried.

REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE The Partnership/Public Engagement Committee (PPE) met on Monday, November 3, 2014 at 4:30 PM at the Cincinnati Public Schools Education Center in the Board Conference Room. October 28, 2014 Community Conversation Update Rolonda Smith, Family & Community Engagement Coordinator Mrs. Smith updated the Committee on the Community Conversation that took place on Tuesday, October 28, 2014, 6:30 p.m. to 8:00 p.m., at Woodward Career Technical High School. She reported that approximately 30 parents were in attendance and 32 live streams of the conversation were viewed online. Overall, there were approximately a total of 50-60 attendees that included parents, students, staff and administrators. Parents asked detailed questions about the implementation of the program and device security. The meeting will be posted on the parent portal under the My Tomorrow tab on the district website.


REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE (cont.)

Panelists included students, teachers and Parent Ambassadors from Shroder High School and Western Hills University High School. Each representative shared their perspective on the My Tomorrow Initiative. Committee member Copeland-Dansby reported that she took photos of the live-stream and posted them on Facebook. Mrs. Smith informed the group that the Feedback Survey Summary that was administered had overall positive responses. She also noted that every participant did not turn in a survey. Future Meetings Information Listening Session Wednesday, November 12, 2014 6:00 PM – 7:00 PM Urban League of Greater Cincinnati, OH, 3458 Reading Road, 45229 The next Community Conversation is tentatively scheduled for January 27, 2015 and will focus on the Third-Grade Reading Guarantee. The next My Tomorrow Community Conversation will focus on the social-emotional aspect of the program. The next My Tomorrow meeting will be a part of the parent portal. Social Media Update Dawn Grady, Marketing Manager, Public Affairs Ms. Grady updated the Committee with the following statistics on how many people have been reached using Facebook to view the District’s website. Organic Reach: 47,778.00 Paid Reach: 76,541.00 Station Page Reach 5,196.00 Targeted Ad Reach: 99,816.00 Total Reach: 229,331.00 Organic Reach is the total number of unique people who were shown your post through unpaid distribution. Paid Reach is the total number of unique people who were shown your post as a result of ads. Station Page Reach is the total number of radio stations who post information about the District on their Facebook page. Targeted Ads are placed so as to reach consumers based on various traits such as demographics and other variables. A copy of the presentation is available in the Board office. Ms. Grady that currently there are 1,285 Twitter followers. Committee Chair Kuhns advised Ms. Grady to post information about school closings and weather to Twitter. Committee Timeline Janet Walsh, Director of Public Affairs The Committee agreed with the format of the calendar and advised Mrs. Walsh to add times to events that are currently on the calendar.


REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE (cont.)

Other Business Mrs. Smith reported that November is Ohio College Application Month. Ohio College Application Month is an initiative by the Ohio Board of Regents, Ohio Department of Education, and the American College Application Campaign to help all graduating seniors navigate through the college admissions process and ensure that each student submits at least one admissions application. https://www.ohiohighered.org/content/ohio_college_application_month Mrs. Smith suggested Mr. Kuhns may want to discuss with City Councilwoman Yvette Simpson partnering with the District on this initiative when he speaks with her regarding pre-planning discussions for the City’s Youth 2 Work Program. Mrs. Grady informed the Committee that planning for a future event to display the schools is currently being discussed. PPE December 8, 2014 Agenda High Schools of Choice Promotion Discussion Local School Decision Making Committee Procedures Update by FACET (Family and Civic Engagement Team) ACTION: Committee member Copeland-Dansby advised the Administration to include the “Walking School Bus” as a

part of the Listening Sessions. The meeting adjourned at 5:30 PM. Partnership/Public Engagement Committee Staff Liaisons Alexander P. Kuhns, Chair Janet Walsh, CO, Public Affairs Ericka Copeland-Dansby Dawn Grady, Marketing Manager, Public Affairs Daniel Minera, absent Dr. Gabriel Lofton, Director of New Schools, absent Mr. Kuhns moved that the Report of the Partnership/Public Engagement Committee be accepted. Passed viva voce. President Bolton declared the motion carried.

REPORT OF THE FINANCE COMMITTEE The Finance Committee met on Wednesday, November 5, 2014 at 11:30 AM at the Cincinnati Public Schools Education Center in Conference Room 1-A. A Resolution Authorizing Post Issuance Compliance Procedures Treasurer Diana Whitt informed the Committee that the resolution is to ensure that the Treasurer is complying with rules and regulations pertaining to debt and bond sales.


REPORT OF THE FINANCE COMMITTEE (cont.)

ACTION: Mrs. Whitt referred the resolution to the Policy Committee for their review and recommendation to the Board

for their approval at the November 17 or the December 8 Board meeting. FY 2014-2015 Amended Appropriations Resolution Treasurer Whitt informed the Committee that the resolution is the revised appropriations for the 2014-15 school year. There were no significant changes to report. ACTION: The Resolution will be presented at the Board’s Regular Meeting on November 17, 2014 for recommendation

of approval. Payment in Lieu of Tax Agreements – Community Reinvestment Act (CRA) Agreements Treasurer Whitt presented the following Payment in Lieu of Taxes Agreements/TIF (Tax Increment Financing) to the Committee, in the form of a spreadsheet. The spreadsheet shows, over the life of the CRAs, a loss of revenue to the District equaling $7,166,999.85. The following CRAs will be reviewed by Ken Dietz, Property Tax Consultant, and David Conley, Rockmill Financial Consulting, and then recommended to the Board for approval at their November 17, 2014 Regular meeting. The agreements will be in the Treasurer’s Report for recommendation of approval.

a. Kirby Lofts, LLC b. South Block Properties, Ltd c. 1544 Central Parkway, LLC d. 1201 Walnut, LLC e. Ale House Landlord, LLC f. Urban Legacy VIII, LLC - 1403 Vine Street g. Urban Legacy VIII, LLC - 18 W 13th Street h. Fifth and Race, LLC

Treasurer Quarterly Update Treasurer Whitt provided an overview of her update. Her update is based on Board Goals and a copy is available in the Board office for review. Human Resource Director, Pat Neal-Miller, advised that Wellness Program and participation increased. ACTION: Mrs. Whitt will provide a “trends report’ regarding health benefits, at a Committee of the Whole meeting to

determine if the District’s Wellness Works Program is beneficial. Kronos/USPS (Uniform Staff Payroll System) Project Mrs. Neal-Miller provided the group with a timeline of events around the implementation of the system. She also provided the Committee with a copy of the KRONOS Orientation presentation that was specific to the District. The presentation was an introduction to the program and how it works. ACTION: Mrs. Neal-Miller will do an overview of Kronos at a Committee of the Whole meeting on the status of where

Kronos is in the implementation stage, before launching the program. The update will also include how “overtime” is managed using the program.



Finance 6000 Series Policy Continued Review Mrs. Whitt reiterated a review of the following Policies and recommended approval of noted policies in the table:

Number Title Questions/Changes to Policy 6320 Purchasing of Goods and Services No change 6320.01 Determination of Lowest Responsible Bidder No Change 6320.02 Business Policy No change 6320.03 Local Business Enterprise Initiative No change 6350 Prohibition Against Contracting… No change 6424 Use Of Purchasing Cards No change 6450 Equal and Fair Opportunity… No change 6460 Vendor Relations No change 6460.01 Vendor Management No change 6510 Payroll Authorization No change 6600 Deposit of Public Funds No change 6610 Student Activities Fund No change 6621 Change Fund No change 6661 Textbook and Instructional Materials Account Rescind 6680 Recognition No change 6700 Fair Labor Standards Act No change 6830 Audit No change 6900 School District Records Retention Disposal No change

6470 Payment of Claims Para 4 – remove the word Oracle and replace withthe financial procurement system.

6520 Payroll Deductions Remove “H”, under “K” remove “otherorganizations”

6670 Trust Funds Remove “s” from Trusts in line 1. The policies will be forwarded to the Policy Committee for their review at their next meeting. Committee Workplan Treasurer Whitt stated there is not a 2014 Workplan. She reviewed the 2013 Workplan with the Committee and recommended keeping the plan as is for calendar year 2014, except to include quarterly updates on KRONOS for the months of March, June, September, December and move updates about the District’s insurances from November to December. Other Business Executive Session Committee member Bolton moved and Committee Chair Bates seconded the motion to recess into Executive Session at 12:45 PM to Consider the Employment of a Public Employee or Official. The Committee reconvened to public session at 1:30 PM.



The meeting adjourned at 1:31 PM. Finance Committee Staff Liaisons Melanie Bates, Chair Mary A. Ronan, Superintendent Eve Bolton Diana C. Whitt, CFO, Treasurer Ericka Copeland-Dansby, absent Mrs. Bates moved that the Report of the Finance Committee be accepted. Passed viva voce. President Bolton declared the motion carried.

REVISED REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE

The Student Achievement Committee (SAC) met on Monday, November 5, 2014 at 1:00 PM at Mayerson Academy, 2650 Highland Ave, Cincinnati, OH 45219, Room 110.

Introduction Committee member Elisa Hoffman introduced Joe Moorman, the Board’s Fellow. Mr. Moorman will be working with the Board members on specific items of interest.

Medpace Partnership/Contract Questions Cheryl Broadnax, Assistant Superintendent, reported that the principals from both Shroder High School and John P. Parker School met with resource coordinators. They are working on putting together a shared understanding of academic programs pathway. Medpace meet with Hobson to learn about how mentoring relationship can work. See principals newsletter about MOU’s. Need clarification on MOU and the financial piece. Hobson and Medpace will be meeting within the week. Medpace, Shroder and Parker will all meet together. ACTIONS: Medpace, Shroder and Parker will attend SAC’s December meeting. Cheryl Broadnax will coordinate the

meeting

Resource Coordinator Grant Funding will be discussed at a future SAC meeting.

Superintendent Quarterly Process Update Superintendent Ronan provided the Committee with a copy of her goals. Completed items were highlighted. Mrs. Ronan will provide quarterly updates on the progress of her goals.


REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.)

Committee member Hoffman questioned what tool was to be used for her evaluation and how it would be used? Superintendent Ronan will meet with Pat Neal-Miller, Director of Human Resources, to get her current evaluation electronically. Mrs. Ronan reported that the Ohio standards that were used for the Superintendent evaluation stay the same, but that the current evaluation changes every year. There is not a requirement to use the state standards. ACTION: Superintendent Ronan, Human Resource Director, Pat Neal-Miller and Board Fellow, Joe Moorman, will meet

to further discuss the evaluation tool and will update the Committee at their December 2014 meeting.

Contract Implementation Meetings Update Mrs. Neal-Miller informed the Committee that the goal is to provide quarterly updates on the contract implementation. She updated the Committee on activities and meetings that have taken place, which included a review of various sections of the Cincinnati Federation of Teacher’s (CFT) contract; activities for the months of June 2014 through October 2014 for the Cincinnati Teacher Evaluation System (CTES) and the Electronic Teacher and Principal Evaluation System (eTPES), and the agenda and presentation from the August 18, 2014 CPS/CFT Contract Implementation Training. ACTIONS: Mrs. Neal-Miller will meet with the Implementation Team on a quarterly basis. She will provide the

Committee with a timeline for the update presentations at the December 15, 2014 SAC meeting. Mrs. Neal-Miller will provide an update at the December 2014 SAC meeting about the feasibility of moving

the teacher fair up to January 2015.

Teacher Evaluation System (TES) Yenetta Harper, Director for Office of Innovation, will be do a presentation on TES at the December 17, 2014 Committee of the Whole meeting.

City of Indianapolis Trip Superintendent Ronan and Committee member Hoffman reviewed the below agenda with the Committee and finalized carpools:

Indianapolis Mayor’s Office of Education Innovation

CPS Indianapolis Visit – November 7, 2014

Time Activity Location

8:45 AM

Arrival Arrive at the Mayor’s Office

City County Building 200 E Washington Street, Suite 2501 Visitor Parking: Enter City‐County Building parking garage, located under building off of Alabama St. Show security your visitor parking letter and proceed to visitor spots. Enter building, take escalators up to main floor then elevators to 25th.

9:00 AM Travel to Jonathan Jennings School #109 Jonathan Jennings School 109

6150 Gateway Dr. Indianapolis, IN 46254



Other Business December SAC Meeting The Committee will meet on Monday, December 15, 2014, 11:30 AM, due to the December meeting falling on Christmas Eve.

Montessori Schools Committee Member Minera thanked and complimented Assistant Superintendent Bill Myles for his presentation at Pleasant Ridge Montessori (PRM) schools. Mr. Myles reported that the biggest issue at PRM) is space.

Mr. Minera also inquired about what Committee would be appropriate to look into how regulations passed by the State for math and testing for Montessori schools impact the success of the students’ academics and how can the District help the students achieve success. Mr. Minera stated that, “the main goal is to make sure academic achievement is being achieved and test scores are increasing. Let’s figure out what will work.”

Time

Activity Location

9:15‐10:00 AM

Site visit

Jonathan Jennings School # 109

Principal Kevin Mcmahan

Jonathan Jenning School 109 6150 Gateway Dr. Indianapolis, IN 46254

10:45‐11:45 AM

DORS Brandon Brown, Mayor’s Office Carey Dancke – Christel House Scott Bess – Goodwill Education

Mayor’s Conference Room

12:00 – 1:00 PM Lunch/Principal Fellowship

Jason Kloth – Mayor’s Office Andy Seibert

2565

12:00‐1:00 PM

Lunch/Early Childhood Education Stephanie Bothun – Mayor’s Office Ted Maple – Early Learning Indiana Beth Stroh – UWCI Mike O’Connor ‐ Lilly


1:15 – 2:15 PM

IPS/HEA 1321 Jason Kloth – Mayor’s Office Dr. Ferebee – IPS Superintendent Diane Arnold – IPS Board Member Joe Gramelspacher ‐ IPS Patrick Herrel – The Mind Trust Robert Enlow–Friedman Foundation


2:30 – 3:30 PM

Polytechnic Jason Kloth – Mayor’s Office Bob Ballard – USA Funds Susie Howard – EmployIndy




Mr. Myles reported that Xavier University will be working with the students and a Listening Session will be scheduled about how Xavier can provide insight on the Montessori Curriculum for grades 4-5-6. Mr. Myles reported that progress is improving at Dater Montessori and Sands Montessori. Mr. Minera recommended to recruit teachers that are Montessori certified and Mrs. Hoffman suggested offering a stipend to recruit Montessori trained teachers. ACTION: The Administration will update the Committee on the following items in February 2015:

1. Comprehensive report on how the curriculum is working; 2. How the Montessori schools are doing; 3. Recruitment for Montessori teachers for ages 9-12; 4. Xavier University’s insight on Montessori at the District; and 5. Parent communication and plan for increasing achievement.

ACTION: The Committee recommended that a full Board discussion take place on “District Capacity.”

The meeting adjourned at 2:28 PM.

Student Achievement Committee Staff Liaisons Alexander P. Kuhns, Chair Mary A. Ronan, Superintendent Elisa Hoffman Laura Mitchell, Deputy Superintendent Daniel Minera Mr. Kuhns moved that the Revised Report of the Student Achievement Committee be accepted. Passed viva voce. President Bolton declared the motion carried.

REPORT OF THE COMMITTEE OF THE WHOLE The Committee of the Whole (COW) met on Wednesday, November 12, 2014 at 11:30 AM at the Cincinnati Public Schools (CPS) Education Center in Conference Room 1-A. Crossing Guards Recognition Ralph Ruwan, Investigator, Security Services Chris Simon, Crossing Guard Coordinator Ms. Simon provided comments on the work of the crossing guards and their commitment to what they do. She also emphasized the interactions that guards have on a daily basis with the children and the resources they sometimes provide to the children, including hats, gloves and socks.


REPORT OF THE COMMITTEE OF THE WHOLE (cont.)

The Board recognized and thanked the following guards that were present:

Lilie Nelms Wonder Nelms

A photo of the guards will be uploaded to the District’s website. Yellow Bus Transportation Update Jennifer Wagner, Chief Information Officer John Davis, Director of Transportation Joe Eversole, Location Manager, First Student Mrs. Wagner updated the Committee on the following areas of school bus transportation:

Ridership Statistics New Centralized Call Center

o Answered Calls o Customer Calls o Lost Calls

Driver Challenges: Routes, Shortage of Drivers First Student Incentives Weather Plans

A copy of the full presentation is available in the Board office. ACTIONS: Mrs. Wagner will present her Transportation update at the Board and City Joint Meeting scheduled for

November 18, 2014, 11:30 AM, Mayerson Academy. Mrs. Wagner will provide a report on discipline issues that occur on buses. Mrs. Wagner and John Davis, Transportation Director, will meet with Carmen Burks to discuss the Walking School Bus and ZPass coordination. First Student will be scheduled to attend a Board meeting to present the District with a donation.

KRONOS Update Pat Neal-Miller, Director, Human Resources Diana Whitt, Treasurer Treasurer Whitt reiterated the history of how Kronos came about and was approved by the Board. Mrs. Neal-Miller reported that all departments will be using Kronos and meetings are still occurring to determine processes for clocking in and out. Board member Daniel Minera recommended that all users should be required to clock in and out. The program will be piloted in three schools and the Central Office beginning February 2015. Training is currently being planned and a date to start the training will be determined. Training on Kronos will be approximately no more than two hours for non-management employees and approximately four to five hours for managers.


REPORT OF THE COMMITTEE OF THE WHOLE (cont.)

Start-Up of the program began in April 2013 and scheduled to go “live” July 2015. The Finance Committee agreed with Mrs. Whitt’s recommendation of the program at their March 13, 2013 meeting. The Committee then referred the software program to the Board for their recommendation of approval at their March 25, 2013 meeting in the Treasurer's Report. Kronos is software used to help organizations better manage their workforce. The tool helps control labor costs, minimize compliance risk, and improve workforce productivity, through automation. The software is capable of recording time and attendance transactions, scheduling diverse workforces, and managing employee absences. Human Resources and payroll processes are streamlined. A copy of the presentation is available in the Board office. Executive Session Board member Daniel Minera moved and Board member A. Chris Nelms seconded the motion to recess into Executive Session at 12:37 PM to Consider the Employment of a Public Employee or Official. The Committee reconvened to public session at 1:45 PM. The meeting adjourned at 1:46 PM. President Bolton moved that the Report of the Committee of the Whole be accepted. Passed viva voce. President Bolton declared the motion carried.

REPORT OF THE AUDIT COMMITTEE The Audit Committee met on Wednesday, November 12, 2014 at 4:30 PM at the Cincinnati Public Schools Education Center in the Board Office Conference Room.

Introduction of New Audit Committee Members The new Audit Committee members were welcomed to the Committee and all members introduced themselves. Internal Auditor Brown provided CPS calendars and shared the Committee meeting schedule, information regarding CPS and helpful resources.

Fiscal Year 2015 Audit Plan – Status of Audits Internal Auditor Brown provided a brief background on how the Fiscal Year 2015 Audit Plan was determined. She explained the intent was to ensure there was a comprehensive view of all departments and the risk ratings were based on the following criteria: Budget Size/Materiality, Control Environment, Legal/Regulatory, Business/System Stability, Complexity, and Staffing. Once calculated, the total risk score then determined the top five items to be included in the Audit Plan: Treasurer’s Office, EMIS Evaluation and Testing, Student Services, Teacher Evaluation, and ITM. An audit of Human Resources has already been completed.


REPORT OF THE AUDIT COMMITTEE (cont.)

For different reasons, some items in the Audit Plan, such as the Treasurer’s Office Audit, have been delayed. However, the positive offset to this is that Mrs. Brown has already completed some initial work in the Teacher Evaluation area and standing meetings are established with the EMIS Evaluation and Testing Director.

Other Types of Audits/Status In July of 2014, The Friends of SCPA, a 501(c)(3) organization that provided financial assistance and support to the school for over 40 years, voted to dissolve. Internal Auditor Brown was asked to oversee the Fact Finding at SCPA, and started the process of understanding their role and how to effectively transition the business operations to CPS. Board member Bolton stated that it has been a very difficult situation, and that the entire Board has been actively involved. An Oversight Committee was developed to address the financial aspects, while the Board will address the academic issues, such as enrollment and curriculum. Meeting minutes from the Oversight Committee meetings are shared with the school’s LSDMC and the entire Board, with their input and updates being funneled back to the Oversight Committee to ensure full circle communication. Currently, the Oversight Committee members include: Kent Cashell, Managing Director at RBC Capital Markets and past COO at CPS; Breta Cooper, Executive Vice President at the Mayerson Foundation; Brian Leshner, Executive Director at Activities Beyond the Classroom; and Robbie Todd, SCPA Alumni President and Tour Manager/Producer. The committee may be expanded as deemed necessary to obtain desired expertise and perspective. Currently, two Board members attend the Oversight Committee meetings; however, the entire Board has discussed and believes it is necessary for the Board members to step back from the committee at some point. The appointment of an Audit Committee member to the Oversight Committee was discussed. Audit Committee member Jeffrey Orschell stated that if a member of the Audit Committee is on the Oversight Committee, it could be perceived that their independence as an Audit Committee member is impaired. Audit Committee member Jim Crosset stated that he thought it would be more appropriate for someone from the Treasurer’s Office to be on the committee in order to avoid that situation. The challenge to maintain the independence piece was discussed due to the fact that Internal Auditor Brown has been so involved in the transition of the operations. The possibility of an external audit and/or a follow-up audit of SCPA was discussed. An organization such as The Friends is not unique to SCPA, and is useful for schools. However, appropriate management and oversight is required, and was not provided at SCPA. Community support for any school is appreciated and encouraged, but ultimately CPS needs to ensure the proper controls are in place. The changes to the policies and procedures that will be instituted because of the situation at SCPA will be useful and could possibly be used as a template for other schools in the future. While conducting preliminary analysis for the Treasurer’s Office audit, Internal Auditor Brown discovered that approximately $4 million was collected in Student Activity Funds during FY14; however, these funds are not collected under dual control, segregation of duties, nor have the people conducting these transactions been trained nor received current written procedures. A memo was sent to both the Superintendent and Treasurer on August 18, 2014, detailing this information due to their current reporting structure which does not align with ORC 3313.31 and 3319.01. The ambiguity regarding the reporting structure of the School Treasurers/Cashiers was discussed. ORC §3313.31 states that “...the treasurer shall direct and assign employees directly engaged in the day-to-day fiscal operations of the district…” ORC §3319.01 states that “…the superintendent shall direct and assign teachers and other employees of the district or service center, except as provided in division (B) of section 3313.31...”


REPORT OF THE AUDIT COMMITTEE (cont.)

Executive Session Board member Bates moved and Board member Copeland-Dansby seconded the motion to recess into Executive Session at 6:10 PM to Consider the Employment of a Public Employee or Official. The Committee reconvened to public session at 6:45 PM. The meeting adjourned at 6:46 PM. Audit Committee Brian Ross, Chair Calvin Maxton Ryan Belt, CPA – absent Jeffrey L. Orschell Jim Crosset, CLM Melanie Bates (Finance Committee) David Foote, CPA Eve Bolton, (Finance Committee) Thomas D. Heldman, CPA Ericka Copeland-Dansby (Finance Committee) Daniel E. Holthaus, CPA Staff Liaisons Diana C. Whitt, CFO, Treasurer – absent Chandra L. Brown, CIA, MBA Mrs. Bates moved that the Report of the Audit Committee be accepted. Passed viva voce. President Bolton declared the motion carried.

PRESENTATIONS

1. New Taipei City Sister City Exchange Program – Julia Indalecio, Social Studies Curriculum Manager

2. Thirty-Fifth Anniversary of “The International Year of the Child” – Lillian Carter, North Avondale Visual Arts Teacher

a. A Resolution to Commemorate the Thirty-Fifth Anniversary of The International Year of the Child – Cincinnati Board of Education

A RESOLUTION TO COMMEMORATE THE THIRTY-FIFTH ANNIVERSARY OF THE INTERNATIONAL YEAR OF THE CHILD

WHEREAS, the United Nations proclaimed 1979 the International Year of the Child in celebration of the twentieth anniversary of the Declaration of the Rights of the Child;

WHEREAS, the proclamation was intended to draw attention to problems that affected all children everywhere, including malnutrition and lack of access to education;


A RESOLUTION TO COMMEMORATE THE THIRTY-FIFTH ANNIVERSARY OF THE INTERNATIONAL YEAR OF THE CHILD

(cont.)

WHEREAS, 2014 marks the thirty-fifth anniversary of the International Year of the Child;

WHEREAS, Cincinnati, according to the Children’s Defense Fund, ranks second in the nation for child poverty; Cincinnati Public Schools embraces and supports the proclamation exhortation to reduce or mitigate the impact of poverty on children’s education, often contributing to low academic performance; despite high poverty, Cincinnati Public Schools’ students outperform their peers across the state;

WHEREAS, Cincinnati Public Schools’ academic success, amid the poverty, is in part attributed to the positive role of the Community Learning Center education model as a pathway for student success;

WHEREAS, the leadership, faculty, and staff of CPS should be commended for their support and participation in the exemplary success of its Community Learning Centers, and Cincinnati Public Schools is recognized nationally and has committed to the expansion and improvement of Community Learning Centers. Our educational model currently offers the best hope for achieving equitable and high quality education for ALL students;

THEREFORE, BE IT RESOLVED that Cincinnati Public Schools is committed to celebrate the historical International Year of the Child, the Declaration of the Rights of the Child, and solidify our commitment to pursuing the promise of public education.

THEREFORE, BE IT FURTHER RESOLVED that Cincinnati Public Schools will work towards supporting the vision, spirit, and foundational declaration of children’s rights within this international document sustaining public schools ALL children deserve.

Eve Bolton, President A. Chris Nelms, Vice President

Melanie Bates Ericka Copeland-Dansby

Elisa Hoffman Alexander P. Kuhns

Daniel Minera

Mr. Kuhns moved and Mrs. Bates seconded the motion that the Resolution To Commemorate The Thirty-Fifth Anniversary Of The International Year Of The Child be approved. Ayes: Bates, Copeland –Dansby, Hoffman, Kuhns, Minera, Nelms, President Bolton (7) Noes: None President Bolton declared the motion carried.

ANNOUNCEMENTS

Kudos to:

1. Shroder High School Jaguars for making their first-ever playoff appearance in the Ohio High School Athletic Association post season tournament game. The final score was Shroder-13, Badin 23.


ANNOUNCEMENTS (cont.)

Kudos to: (cont.)

2. The retirees were recognized and thanked for their service to the CPS students and the District.

FY 2014-2015 AMENDED APPROPRIATIONS RESOLUTION

WHEREAS, the FY 2014-2015 Permanent Appropriations Resolution was adopted by the Board on June 23, 2014 and;

WHEREAS, the amounts appropriated at those times were based on the then current estimate of revenues and expenditures for the funds then established, and

WHEREAS, an updated analysis of revenue and expenditures analysis has been conducted on all District funds which found that appropriations adjustments were needed, and

WHEREAS, the adjustments are required to conform to the relevant sections of the Revised Code governing appropriations and expenditures of funds, and

WHEREAS, it is necessary to amend the appropriations for the fiscal year ending June 30, 2015 to reflect the current estimate of revenues and expenditures for the following funds, not in excess of the most recent Amended Certificate of Estimated Resources issued by the Hamilton County Budget Commission; BE IT RESOLVED, by the Board of Education of the Cincinnati City School District, Hamilton County, that to provide for the current and anticipated expenditures of the following funds during the fiscal year ending June 30, 2015, appropriations are hereby amended and appropriated as follows:

001 GENERAL FUND 497,179,831

SPECIAL REVENUE FUNDS

006 Food Services 23,987,335

018 Public School Support 277,463

019 Other Grants 9,215,236

034 Classroom Facilities Maintenance 3,500,000

300 Student Activity-Non Student Mgd 3,135,879

401 Auxiliary Services 10,055,991

439 Public School Preschool 477,865

440 Entry Year 63,935

461 Vocational Enhancement 6,000

463 Alternative Schools 196,086

466 Straight A 985,620

499 Miscellaneous State Grants 243,736

501 Adult Basic Education 1,022,375

506 Race to the Top 2,922,265

512 Impact Aid (P181-874) 363,545

516 Title VI-B 8,290,581

524 Carl D. Perkins, Vocational Education 1,236,852


FY 2014-2015 AMENDED APPROPRIATIONS RESOLUTION (cont.)

525 Project Head-Start 942,409

536 Title 1 School Improvement Stimulus A 914,128

537 Title 1 School Improvement Stimulus G 362,268

551 Bilingual Education 364,162

572 Title I 26,775,247

587 EHA Pre-kindergarten 193,669

590 Reducing Class Size 6,279,947

599 Miscellaneous Federal Grants 1,946,486

SPECIAL REVENUE FUNDS 103,759,081

002 BOND RETIREMENT FUNDS 53,905,206

CAPITAL PROJECTS

003 Permanent Improvement 819,414

004 Building 5,543,946

010 Classroom Facilities 878,425

TOTAL CAPITAL PROJECTS 7,241,785

PROPRIETARY FUNDS

ENTERPRISE

009 Uniform School Supplies 61,807

011 Rotary Fund 1,151,909

020 Special Enterprise 36,955

TOTAL ENTERPRISE FUNDS 1,250,671

INTERNAL SERVICE

014 Internal Services Rotary, Copier 874,928

TOTAL INTERNAL SERVICE FUNDS 874,928

TOTAL PROPRIETARY FUNDS 2,125,599

FIDUCIARY FUNDS

007 Exp. Trust, Student Managed 617,684

008 Trust Funds 209,228

TOTAL FIDUCIARY FUNDS 826,912


FY 2014-2015 AMENDED APPROPRIATIONS RESOLUTION (cont.)

AGENCY FUNDS

200 Student Activities, Student Managed 187,657

TOTAL AGENCY FUNDS 187,657

659,668,901

Melanie Bates Mrs. Bates moved and Mr. Nelms seconded the motion that the FY 2014-2015 Amended Appropriations Resolution be approved. Ayes: Bates, Copeland –Dansby, Hoffman, Kuhns, Minera, Nelms, President Bolton (7) Noes: None President Bolton declared the motion carried.

RESOLUTION PROVIDING FOR THE ADOPTION OF POST-ISSUANCE COMPLIANCE POLICIES AND PROCEDURES FOR TAX EXEMPT OBLIGATIONS

WHEREAS, the Cincinnati City School District, (herein called the “District”), a school district created and existing under the laws of the State of Ohio, is authorized and has from time to time issued obligations (the “Obligations”), in accordance with the provisions of the Ohio Revised Code, to fund the cost of various capital projects and improvements; and

WHEREAS, certain Obligations receive favorable tax treatment pursuant to the provisions of the Internal Revenue Code of 1986, as amended, and the Regulations promulgated thereunder (together, the “Rules”); and

WHEREAS, the District wishes to comply with all applicable Rules to maintain such favorable tax treatment of all of

such outstanding and future Obligations;

NOW, THEREFORE, the Board of Education (the “Board”) of the Cincinnati City School District, County of Hamilton, Ohio, hereby resolves:

SECTION 1. The Board hereby adopts the Post-Issuance Compliance Policies and Procedures for Tax-Exempt Obligations (“Post-Issuance Compliance Policies”), attached hereto as Exhibit A.


RESOLUTION PROVIDING FOR THE ADOPTION OF POST-ISSUANCE COMPLIANCE POLICIES AND PROCEDURES FOR TAX EXEMPT OBLIGATIONS

(cont.)

SECTION 2. That upon adoption of the Post-Issuance Compliance Policies, the Treasurer is hereby authorized to take all actions necessary to adhere to the provisions set forth in Post-Issuance Compliance Policies.

SECTION 3. That it is found and determined that all formal actions of this Board concerning and relating to the adoption of this resolution were adopted in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with the law.

SECTION 4. That this resolution shall take effect from and after the earliest date allowed by law.

Ericka Copeland-Dansby

Mrs. Copeland-Dansby moved and Mrs. Bates seconded the motion that the Resolution Providing For The Adoption Of Post-Issuance Compliance Policies And Procedures For Tax Exempt Obligations be approved. Ayes: Bates, Copeland –Dansby, Hoffman, Kuhns, Minera, Nelms, President Bolton (7) Noes: None President Bolton declared the motion carried.


Exhibit A

POST-ISSUANCE COMPLIANCE POLICIES AND PROCEDURES FOR TAX-EXEMPT OBLIGATIONS

as adopted by the Board of Education on

November 17, 2014

1. Purpose. The purpose of these Post-Issuance Compliance Policies and Procedures for tax-exempt obligations issued by the Cincinnati City School District (the “Issuer”) is to ensure that the Issuer will be in compliance with requirements of the Internal Revenue Code of 1986, as amended, that must be satisfied with respect to obligations when issued and after such obligations are issued so that the obligations, and the interest thereon, will be and will remain qualified for an exclusion from gross income for federal income tax purposes or for federal tax credit or subsidy payment purposes, as applicable. All capitalized terms used herein have the meanings ascribed to them in Sections 2 and 3 hereof.

2. Obligations. The term “obligation” is used generically herein and includes obligations, notes, leases and other forms of obligations of the Issuer. Obligations issued from time to time by the Issuer are identified on Schedule I hereto. Such Schedule I may be updated periodically to identify obligations issued by the Issuer after the date hereof.

3. Definitions. The following capitalized terms have the following meanings for purposes of this Compliance Policy:

“Arbitrage Rebate Rule” means, in general, any “profit” (the difference earned on an investment return greater than could be earned at the “yield” on the obligations) derived from the investment of bond proceeds must be paid to the United States Department of the Treasury unless an issuer can meet certain specific requirements for an exception to the Arbitrage Rebate Rule. The amount to be paid is called “rebate.”

“Bond Counsel” means a firm of nationally recognized municipal bond attorneys experienced in the issuance of municipal bonds. The Bond Counsel associated with certain of the obligations identified on Schedule I hereto are listed next to the obligations which it is associated.

“Code” means the Internal Revenue Code of 1986, as amended from time to time.

“Compliance Officer” means, for purposes of this Compliance Policy, the person identified in Section 4 hereof or his or her designee until such time as another person is selected by the Issuer to be the Compliance Officer, and if no such person is identified.

“Compliance Policy” means the Post-Issuance Compliance Policies and Procedures for Obligations set forth herein.

“Issuer” has the meaning set forth in Section 1 hereof.

“Filing Agent” means a person or firm experienced in making the necessary filings with respect to any tax credit or subsidy to be made in respect of the obligations of the Issuer. The Rebate Analyst may also act as Filing Agent.

“IRS” means the Internal Revenue Service.

“Rebate Analyst” means a rebate compliance analyst such as Peck, Shaffer & Williams a Division of Dinsmore & Shohl LLP or another firm experienced in the calculation of arbitrage rebate liability.

“Regulations” means the temporary, proposed or final Income Tax Regulations promulgated by the United States Department of the Treasury and applicable to the obligations.


Exhibit A


(cont.)

4. Responsibility for Monitoring Post-Issuance Tax Compliance. Pursuant to the Code, the Issuer has the overall and final responsibility for monitoring whether the Issuer is in compliance with post-issuance federal tax requirements for its bonds. However, the Issuer hereby appoints its Treasurer as its initial Compliance Officer with the primary operating responsibility of monitoring compliance by the Issuer with post-issuance federal tax requirements for the obligations.

5. Arbitrage Yield Restriction and Rebate Requirements. The Compliance Officer shall maintain or cause to be

maintained records of the following:

(a) Purchases and sales of investments made with bond proceeds (including amounts treated as “gross proceeds” of bonds under section 148 of the Code) and receipts of earnings on those investments;

(b) Expenditures made with bond proceeds (including investment earnings on bond proceeds) for the governmental purposes of the obligations, such as for the costs of purchasing, constructing and/or renovating property and facilities;

(c) Information showing, if applicable for a particular calendar year, that the Issuer was eligible to be treated as a “small issuer” for arbitrage rebate purposes in respect of obligations issued in that calendar year because the Issuer did not reasonably expect to issue, on behalf of the District, more than the applicable aggregate principal amount of obligations prescribed by the Code and Regulations in that calendar year;

(d) Calculations that will be sufficient to demonstrate to the IRS upon an audit of a bond issue that, where applicable, the Issuer has complied with an available spending exception to the arbitrage rebate requirement in respect of that bond issue;

(e) Calculations that will be sufficient to demonstrate to the IRS upon an audit of a bond issue for which no exception to the arbitrage rebate requirements was applicable, that the rebate amount, if any, that was payable to the United States of America in respect of investments made with gross proceeds of that bond issue was calculated and timely paid with the appropriate IRS form timely filed with the IRS;

(f) Information and records showing that investments held in yield-restricted advance refunding or defeasance escrows for obligations, and investments made with unspent bond proceeds after the expiration of the applicable temporary period, were not invested in higher-yielding investments except with the written approval by Bond Counsel; and

(g) Any records the Issuer may reasonably obtain relating to the prices at which obligations may trade after their initial offering but prior to their delivery or issue date.

6. Records to be Maintained for Obligations. It is the policy of the Issuer that, unless otherwise permitted by future IRS regulations or other guidance, written records (which may be in electronic form) will be maintained with respect to each bond issue for as long as those bonds remain outstanding, plus three years. For this purpose, the bonds include refunding bonds that refund the original bonds and thereby refinance the property that was financed by the original bonds. The records to be maintained are to include:


Exhibit A


(cont.)

(a) The official transcript of proceedings for the original issuance of the bonds;

(b) Records showing how the bond proceeds were invested, as described in Section 5(a) above (the monthly investment portfolio report submitted to the Issuer by a trustee will suffice for this requirement);

(c) Records showing how the bond proceeds were spent, as described in Section 5(b) above, including purchase contracts, construction contracts, progress payment requirements, invoices, cancelled checks, payment of bond issuance costs and records of “allocations” of bond proceeds to make reimbursement for project expenditures made before the bonds were actually issued together with any record evidencing the official intent of the Issuer to reimburse itself from bond proceeds;

(d) Information, records and calculations showing that, with respect to each bond issue, the Issuer was eligible for the “small issuer” exception or one of the spending exceptions to the arbitrage rebate requirement or, if not, that the rebate amount, if any, that was payable to the United States of America in respect of investments made with gross proceeds of that bond issue was calculated and timely paid with the appropriate IRS form timely filed with the IRS, as described in Sections 5(c), (d) and (e) above;

(e) Any records relating to the assignment or allocation of volume cap to any tax credit or subsidy bonds and any elections made with respect thereto; and

(f) Any records obtained in monitoring secondary market trading activity for any of the bonds, if applicable.

The basic purpose of the foregoing record retention policy for the bonds is to enable the Enterprise to readily demonstrate to the IRS upon an audit of any bond issue that the Issuer has fully complied with all federal tax requirements that must be satisfied after the issue date of the bonds so that interest on those bonds continues to be qualified for an exclusion from gross income for federal income tax purposes or for tax credit or subsidy payment purposes under the Code.

The Issuer hereby acknowledges its responsibility to maintain such records. The Issuer also hereby directs the Compliance Officer to periodically update Schedule I hereto to ensure that such Schedule I identifies the bond issues outstanding from time to time.

7. Restrictions on Private Business Use and Private Loans. The Issuer understands that there are restrictions on private business use of assets financed with proceeds of bonds and restrictions on the use of proceeds of bonds to make or finance any loan to any person other than a state or local government unit. The Issuer will consult Bond Counsel in the event private business use or private loans are contemplated.

8. Monitoring of Bank Qualified Bonds. If any bonds are issued by the Issuer in a given calendar year and designated in the related authorizing documents and/or tax documents as “bank-qualified” obligations under Section 265 of the Code, the Compliance Officer shall, from time to time during such calendar year, monitor other bond issues of the Issuer during the calendar year to ensure that the total debt issued during such calendar year does not exceed the then applicable “bank qualification” limit (currently $10 million in 2014). The Issuer will consult with Bond Counsel in the event bonds are issued that may cause such limit to be exceeded.


Exhibit A


(cont.)

9. Education Policy With Respect to Federal Tax Requirements for Bonds. It is the policy of the Issuer that the Compliance Officer and his or her staff should be provided with education and training on federal tax requirements applicable to bonds. The Issuer recognizes that such education and training is vital as a means of helping to ensure that the Enterprise remains in compliance with those federal tax requirements in respect of its bonds. The Issuer therefore will enable and encourage the Compliance Officer and any of his or her staff to attend and participate in educational and training programs with respect to federal tax requirements related to bonds.

10. Retention of Rebate Analysts, Filing Agents or Other Professionals. The Issuer may retain for particular transactions one or more Rebate Analysts, Filing Agents or other professionals for the purpose of filing any necessary forms to obtain refundable tax credits. A Rebate Analyst may also be retained or engaged at the outset of a transaction to advise the Issuer with respect to the transaction structure that will allow the Issuer to take advantage of any available exceptions to the Arbitrage Rebate Rule.

The Issuer acknowledges that arbitrage rebate payments, if due, are to be made to the United States of America at the end of each and every fifth bond year during which a series of bonds is outstanding and upon the final maturity of each series of bonds. The Issuer hereby directs the Compliance Officer to review, from time to time, the tax compliance certificates and agreements executed and delivered by the Issuer in connection with each issuance of bonds to determine the specific deadlines for calculating and submitting arbitrage rebate payments.

Periodic Review. This Compliance Policy shall be reviewed regularly by Bond Counsel retained by the Issuer from time to time to ensure conformity with current Regulations


RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by STRS, effective the first day of the month. This recommendation is being made because the employee has completed the term of their employment, or due to disability status, or by mutual agreement. There is no mandatory retirement age for employees.) The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the statutes of the State of Ohio. Sue T. Crosby Teacher – Rees E. Price Service January 1 Roseanne R. Kneflin Substitute Teacher Service December 1 B. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) Jo E. Ellen Substitute Teacher Personal Reasons October 30 Sonya L. Horton Occupational Therapist Personal Reasons November 15 Usha Ranganath Substitute Teacher Personal Reasons November 6 Nancy C. Wyenandt Substitute Teacher Personal Reasons November 3 C. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective date as indicated. Teacher – Class II (Bachelor’s Degree) John Flohr $56,539.33 November 5 Class III Sub $115.95 daily

D. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.) The Superintendent recommends approval of the appointment of the following for the 2014-15 school year, subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated.


RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) D. APPOINTMENT (cont.) Teacher - Class V – (Master’s Degree plus 30 semester hours) Anna M. Rehrer $46,939.99 November 18

Substitute Teacher - Class III – 115.93 per day Brian E. Bruner Jr. November 11 Kelly C. Joines November 7

Carlton L. Conwell November 7 Theresa A. Martin November 3

Caroline E. Evelo November 18 Willard Reed November 18

Virginia R. Jasontek November 5 Barbara C. Telecsan November 6

Substitute Teacher – Retiree – $114.29 per day Myra Cline Holpp November 4 Pamela Perkins November 3

Substitute Teacher - Class I – $102.54 per day Simone Hernandez November 18

E. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.) The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated. Teacher - Class VI – (Doctorate Degree) Leah M. Phillips To: $59,512.72 From: $56,642.70 October 19

Teacher-Librarian - Class V – (Masters’s Degree plus 30 semester hours) Cynthia Luckey To: $77,576.23 From: $75,231.06 October 19

Teacher - Class V – (Masters’s Degree plus 30 semester hours) Deborah M. Blakey To: $82,826.08 From: $80,472.17 October 19

Natalie R. Coyle 71,368.36 69,085.26 November 16

Tanya J. DeLeone 78,329.38 76,044.04 November 2

Samantha Gerwe-Perkins 71,368.36 69,085.26 October 5

Tina L. Ray 60,915.67 58,630.31 November 16

Teacher – Class IV (Master’s Degree) John R. Dell To: $44,654.65 From: $41,518.17 November 16

Amanda Hoffman 48,506.01 43,251.72 September 23

Monica K. Montgomery 61,769.02 44,654.65 October 19

Laura J. Morand 53,376.04 49,882.12 October 19


RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) E. ADJUSTMENT OF SALARY (cont.) Teacher - Class III – (Bachelor’s Degree with 150 semester hours) Jeanna M. Beltsos To: $41,518.17 From: $40,832.33 September 8

Denise Gordon 60,363.87 59,675.80 October 19

Carl L. McDermott 41,518.17 40,832.33 November 16

Jill A. Tsueda 57,227.38 54,421.52 October 19

F. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of appropriate certification and licensure as required by the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund. The following teachers are serving in Lead Teacher/Team Leader/Content Innovation positions and are recommended for annual stipends as designated by the position during the 2014-15 school year in accordance with the Collective Bargaining Agreement. Quarterly payments totaling stipends listed below. Lead Teacher - $6,500.00 Annual Stipend

Linda Yvonne Hicks Christine M. Reeves

Lead Teacher - $6,000.00 Annual Stipend (TIF)

Denise Youngs*

Non-Credentialed Lead Teacher - $3,000.00 Annual Stipend

Collin R. Bullard

Non-Credentialed Lead Teacher - $3,000.00 Annual Stipend (TIF)

Amanda Lynn Medellin-Gerst* Kimberly J. Stigler*

Teacher-In-Charge - $39.79 per hour (extended employment rate) – 50 hours

Jennifer Lyn Parento Sayler Park Jill N. Sunderman Silverton Teacher - $34.11 per hour (extended employment rate)

Maintenance & Repair of Technology Equipment – Western Hills – (Title I) – 153 hours

Daniel Neeley*

Behavioral Intervention – OSLA – (Children’s Hospital Fund) – 29 hours

Sarah Vakharia*


RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) F. ADDITIONAL ASSIGNMENT (cont.) Teacher - $34.11 per hour (extended employment rate) (cont.)

Development & Support for New Engineering Program – Aiken High – (Perkins) – 40 hours

Charlynn J. Sanford*

Parent Community Support & LEP Homework Club – OSLA – (Title III LEP) – 40 hours

Elyse Otten*

ESL Intervention for English Language Learners – OSLA – (Title III LEP) – 130 hours

Troy E. Bellomo* Betty J. Cawthon*

Test Examiner – Test Administration – 30 hours

Bonita Guerrant Teacher - Tutor - $27.81 per hour (extended employment rate)

OAA Tutor – Winton Hills – (Title I) – 104 hours

Robin S. Day* Alexandria M. Jeske* Alisa D. Riley*

Burt L. Hill Jr.* Lisa Marie Jones-Warmack* Kristine M. Schellhous*

Amy L. Hutton*

OGT Tutor – Hughes STEM – (Title I) – hours as indicated

Sharon M. Bachman* 30 hours Marjorie G. Henry* 50 hours

Danielle L. Battle* 50 hours Laurence N. Lane* 75 hours

Theodore P. Cummings* 25 hours Marcellene S. Winfrey* 30 hours

Kevin Fon* 30 hours

Extended Learning for Test Preparation – Bond Hill – (Title I) – 60 hours

Ronnie X. Black* Lateefah Nawal Kituku* Kimberly L. Thomas*

Giana N. Collins* Daniel W. McCready* Teacher - 29.88 per hour (summer rate) Early Childhood Education Retreat – Early Childhood Education – (Head Start) – 7 hours

Anastasia Bivens Flick* Elissa Smith Morgan* Martha F. Siegel*

Daniel J. Ley* Mary Beth Paff* Home Instructor - 27.81 per hour (extended employment rate)

Janet E. Albright-Willis 45 hours Brooke E. Cook 156 hours

Troy E. Bellomo 30 hours Delores Larkins-Johnson 14 hours

Rosalind K. Bullard 8 hours Elaine Thomas 75 hours

Bethany M. Cole 151 hours Mustafaa Baruti Yisrael 30 hours

James R. Compton 15 hours


RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) F. ADDITIONAL ASSIGNMENT (cont.) Home Instructor - 27.81 per hour (extended employment rate) – (IDEA-B)

Anthony T. Gore* 80 hours Felicia Steagall* 61 hours

H. Coleman Henderson* 40 hours Comecko R. Webber* 40 hours

Tracey L. Jones* 98 hours Evelyn G. Whittaker* 15 hours

Cynthia Y. Lockett-Nelson* 90 hours Mustafaa Baruti Yisrael* 45 hours

The following teachers are recommended to receive supplemental contracts for the school year 2014-15. Payment will be as provided under the Athletic and Co-curricular Activities of Schedules E and F of the Professional Salary Schedule for the amount shown as maximum salary. Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ indicates 50% time. Funding is from the General Fund. The supplemental limited contract shall state that the Board of Education gives notice of non-reemployment for the ensuing school year. Name School Position Amount Krista L. Apgar Mt. Airy Elem Club Advisor (Web Club) 622.80 Michael Benton Mt. Airy Elem Club Advisor (Sports Club) 622.80 Emily N. Bruns Fairview Elem Club Advisor (Art Gr. 3 & 4) 622.80 Emily N. Bruns Fairview Elem Club Advisor (Art Gr. 5 & 6) 622.80 Karen M. Christopfel Gamble Montessori Sr Hi Student Council 1089.9 Michael M. Cregan Evanston Academy Elementary Technology Coord 622.80 Dorian A. David Mt. Airy Elem Club Advisor (Chess Club) 622.80 Kevin Fon Hughes STEM Sr Hi Club Advisor (Robotics) 622.80 Brittany C. Gibson Gamble Montessori High School Technology Coordinator 1401.32 Thomas Michael Haney S.C.P.A. Sr Hi Varsity Basketball Coach 4559.24 # Mary R. Hauck Mt. Airy Elem Club Advisor (Art Club) 622.80 Dawnetta L. Hayes Gamble Montessori Sr Hi Club Advisor (Ski Club) 622.80 Steven J. Hayes Fairview Elem Club Advisor (Library) 622.80 Steven J. Hayes Fairview Elementary Technology Coord 685.08 # Brian D. Huhtala Mt. Airy Elem Club Advisor (Choir Club) 622.80 Tracy K. Jennings Mt. Washington Elem Club Advisor (Data Coordinator) 311.40 @ Bjorn E. Knudsen Fairview Elem Choral Director 622.80 Bjorn E. Knudsen Fairview Elem Club Advisor (Ukulele Club) 622.80 Julia A. Kreimer Fairview Elem Club Advisor (Bug Club) 622.80 Sarah L. Langenderfer Fairview Elem Club Advisor (Running Club) 622.80 Fernando B. J. Lowery Hughes STEM MS Hd Football Coach A 2880.49 Jennifer McMahon Fairview Elem Club Advisor (ESL Club) 622.80 David C. Miller Gamble Montessori Sr Hi Activities Coordinator 1276.78 Linda J. Miller Fairview Elem Student Council Advisor 685.08 # Barbara M. Morelock Fairview Elem Club Advisor (Chess Club) 685.08 # Daniel A. Perlman Withrow Sr Hi Asst Var Football Coach 3,819.37


RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) F. ADDITIONAL ASSIGNMENT (cont.) Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%. (cont.) Name School Position Amount Tim T. Rizzo S.C.P.A. Sr Hi Ast Var Basketball Coach 3425.42 # Scott T. Rooksberry Fairview Elem Club Advisor (Recruiting) 685.08 # Karen M. Simpson Mt. Airy Elementary Test Coordinator 934.20 Erin Kathleen Wilson Gamble Montessori Sr Hi Class Advisor-12th Grade 1401.32

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.) The following employees have made application to the School Employees Retirement System in accordance with the statutes of the State of Ohio. Sam Bolden Custodian 2 January 1, 2015

Peggy Harris-Bush Plumber January 1, 2015

Linda Howard Lead Secretary January 1, 2015

Paul Reuscher Jr. Carpenter January 1, 2015 B. RESIGNATION (Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective date is the first working day the employee is no longer providing services to the district.) The following resignations have been received to be effective on the dates indicated. Eboni Wyatt Sign Language Interpreter Personal Reasons October 31 C. APPOINTMENT The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Support Specialist (Classified) Tamala Paul $14.78 hr. South Avondale November 18 Custodian 2 (Classified) Randy Halbert $1129.64 bwk. Iowa Avenue November 18


RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) C. APPOINTMENT (cont.) Paraprofessional (Unclassified) Jasmine Davis $14.94 hr. Parker Woods November 18 Joseph Engelkamp $14.54 hr. Carson November 18 Penny Hedrick $14.94 hr. Silverton November 18 Shekinah Hughes $14.94 hr. Hughes STEM November 18 Amber Mumphrey $14.54 hr. Parker Woods November 18 Amberly Rudolph $14.54 hr. Winton Hills November 18 Substitute Licensed Practical Nurse Sandy Angelo $20.91 hr. Various November 18 Substitute Paraprofessional DeAnna Curry $14.54 hr. Various November 18 Neil Hardy $14.94 hr. Various November 18 Kathy Thompson $14.54 hr. Various November 18 Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Timothy Bollin SCPA MS Head Basketball Coach $2335.52 Marvin Kelly SCPA Sr. Hi Asst Var Basketball Coach 3114.02 D. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Security Assistant 2 (Unclassified) From Thomas Dillingham Jr. $16.16 hr. Woodward Sub Sec Asst 2 $16.16 hr. November 18 Genarro Lockett $16.16 hr. Dater High Sub Sec Asst 2 $16.16 hr. November 18 Paraprofessional (Unclassified) From Carnie Glover $14.94 hr. Rees E. Price Sub Paraprofessional $14.94 hr. November 18 Andre Sharpe $14.94 hr. Riverview East Sub Paraprofessional $14.94 hr. November 18 Security Assistant 1 (Unclassified) From James Spikes $12.44 hr. Riverview East Sub Sec Asst 1 $12.44 hr. November 18 Student Services Assistant (Unclassified) From Adrianna Dale-Barber $13.57 hr. Hyde Park Food Service Helper $13.31 hr. November 18 Substitute Security Assistant 2 From Vaniece Armstrong $16.16 hr. Various Sec Asst 2 $16.16 hr. October 17


RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) E. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship, coaching.) The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Vicki Bush Fairview Elem Test Coordinator $ 513.81 Robert Davis Western Hills Sr. Hi Asst Frosh Football Coach 600.00 Darlene Doyle Fairview Elem Test Coordinator 513.81@ Steven Fletcher Hartwell MS Technology Coordinator 685.08# Dwayne Harrell Western Hills Sr. Hi Frosh Asst Football Coach 600.00 Jessica League Gamble Montessori Sr. Hi Club Advisor - Cheerleading 622.80 Bonnie McKeever Gamble Montessori Sr. Hi Test Coordinator 1089.90 Jeanne Pierce Woodford Elem Technology Coordinator 685.08 Jeanne Pierce Woodford Elem Test Coordinator 1027.62# Reagin Raymond Mt. Washington Elem Club Advisor – Technology 622.80 Chrishawna Stewart Hartwell MS Head Basketball Coach – Girls 2569.07 Chrishawna Stewart Hartwell MS Volleyball Coach 1541.45 F. PROMOTION (Indicates that the employee is being recommended for a position with greater compensation and responsibilities.) The Superintendent recommends approval of a promotion for the following, effective August 26, 2014. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Digital Marketing Communication Coordinator - 261 days From Susan M. Dorenkemper $67,813.08 Public Affairs Senior Graphic Designer $2,514.23 bwk. November 18

Mary A. Ronan Superintendent of Schools

Mr. Kuhns moved and Mrs. Copeland-Dansby seconded the motion that the Recommendations of the Superintendent of Schools be approved. Ayes: Bates, Copeland –Dansby, Hoffman, Kuhns, Minera, Nelms, President Bolton (7) Noes: None President Bolton declared the motion carried.


REPORT OF THE TREASURER 1. Receipt of Donation from Freecause Inc. - That record be made of the receipt of a donation from Freecause Inc. of

$24.93 to Kilgour School. The donation is to be used at the discretion of the Principal to support the staff and students of Kilgour School. This was deposited into Fund 018-Public School Support.

2. Receipt of Donation from Harvest Home Fair Association, Inc. - That record be made of the receipt of a donation

from Harvest Home Fair Association, Inc. of $400 to Covedale School. The donation is to be used to purchase miscellaneous materials and supplies for the students and staff at Covedale School. This was deposited into Fund 018-Public School Support.

3. Receipt of Donation from S E Lynch Management Consulting - That record be made of the receipt of a donation

from S E Lynch Management Consulting of $200 to Student Services. The donation is to be used to purchase miscellaneous materials and supplies. This was deposited into Fund 019-Other Grants.

4. Agreement with Cincinnati Bell Technology Solutions (CBTS) – That the Treasurer be authorized to enter into an

agreement with CBTS to provide the professional services of an SCCM Desktop Engineer to continue the implementation and support of SCCM, device imaging, application packaging, and software deployment required by My Tomorrow and Online Testing. The term of the engagement will begin November 18, 2014 through June 30, 2015 for a total of 1300 hours at a rate of $88 per hour. The cost is not to exceed $114,400. Funding is from the General Fund, ITM budget.

5. Correction to Award of Purchase Approved by Board on July 28, 2014: Agreement with CBTS/CBTS Financial: That the Treasurer be authorized to enter into a lease agreement with

CBTS/CBTS Financial to fulfill the purchase of Wireless Equipment and provide survey, project management, installation and configuration of additional wireless coverage to all schools to provide the required support and service level of the My Tomorrow Initiative. The lease will be a 5-year FMV lease with annual payments of $334,050.44 for a total 5-year cost of $1,683,722 for the District. Funding is from the General Fund, ITM budget.

6. Payment In Lieu of Taxes Agreement Kirby Lofts, LLC- That the Treasurer be authorized to enter into a Payment in

Lieu of Taxes Agreement with Kirby Lofts, LLC thereby authorizing a real property tax exemption of 100 percent for a period of 8 years in connection with the remodeling of the former Kirby Road School into a 40-unit apartment building. During the period of time in which the tax exemption is in effect, Kirby Lofts, LLC shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied, had the (abatement) CRA not been in effect. Annual revenue to Cincinnati Public Schools is estimated at $32,410.60. The 8 -year revenue is estimated at $259,284.82.

7. Payment In Lieu of Taxes Agreement South Block Properties, Ltd - That the Treasurer be authorized to enter into a

Payment in Lieu of Taxes Agreement with South Block Properties, Ltd thereby authorizing a real property tax exemption of 100 percent for a period of 12 years in connection with the remodeling of an existing structure into four residential apartments above ground-level retail space. During the period of time in which the tax exemption is in effect, South Block Properties, Ltd shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied had the (abatement) CRA not been in effect. Annual revenue to Cincinnati Public Schools is estimated at $7,716.81. The 12-year revenue is estimated at $92,601.72,

8. Payment In Lieu of Taxes Agreement 1544 Central Parkway LLC - That the Treasurer be authorized to enter into a

Payment in Lieu of Taxes Agreement with 1544 Central Parkway LLC thereby authorizing a real property tax exemption of 100 percent for a period of 12 years in connection with the remodeling two vacant buildings into a new Chatfield College campus. During the period of time in which the tax exemption is in effect, 1544 Central Parkway LLC shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied had the (abatement) CRA not been in effect. Annual revenue to Cincinnati Public Schools is estimated at $20,711.92. The 12-year revenue is estimated at $248,543.02.


REPORT OF THE TREASURER (cont.) 9. Payment In Lieu of Taxes Agreement 1201 Walnut LLC - That the Treasurer be authorized to enter into a Payment

in Lieu of Taxes Agreement with 1201 Walnut LLC thereby authorizing a real property tax exemption of 100 percent for a period of 12 years in connection with the remodeling of an existing structure to create new office and retail space. During the period of time in which the tax exemption is in effect, 1201 Walnut LLC, shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied had the (abatement) CRA not been in effect. Annual revenue to Cincinnati Public Schools is estimated at $24,230.78. The 12-year revenue is estimated at $290,769.41.

10. Payment In Lieu of Taxes Agreement Ale House Landlord, LLC - That the Treasurer be authorized to enter into a

Payment in Lieu of Taxes Agreement with Ale House Landlord, LLC thereby authorizing a real property tax exemption of 100 percent for a period of 10 years in connection with the remodeling of the historic St. Paul’s German Evangelical Protestant Church into a 12,000 square foot brewery and restaurant. During the period of time in which the tax exemption is in effect, Ale House Landlord, LLC shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied had the (abatement) CRA not been in effect. Annual revenue to Cincinnati Public Schools is estimated at $61,734.48. The 10-year revenue is estimated at $617,344.81.

11. Payment In Lieu of Taxes Agreement Urban Legacy VIII LLC (1403 Vine Street, Cinti., OH 45202) - That the

Treasurer be authorized to enter into a Payment in Lieu of Taxes Agreement with Urban Legacy VIII LLC (1403 Vine Street, Cinti., OH 45202) thereby authorizing a real property tax exemption of 100 percent for a period of 10 years in connection with the remodeling of a portion of the historic Rohs Hardward building into a 1,500 square foot restaurant space. During the period of time in which the tax exemption is in effect, Urban Legacy VIII LLC (1403 Vine Street, Cinti., OH 45202) shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied had the (abatement) CRA not been in effect. Annual revenue to Cincinnati Public Schools is estimated at $7,330.97. The 10-year revenue is estimated at $73,309.70.

12. Payment In Lieu of Taxes Agreement Urban Legacy VIII LLC (18 W 13th Street, Cinti., OH 45202) - That the

Treasurer be authorized to enter into a Payment in Lieu of Taxes Agreement with Urban Legacy VIII LLC (18 W 13th Street, Cinti., OH 45202) thereby authorizing a real property tax exemption of 100 percent for a period of 10 years in connection with the remodeling of an existing structure into 1,200 square feet of commercial space. During the period of time in which the tax exemption is in effect, Urban Legacy VIII LLC (18 W 13th Street, Cinti., OH 45202) shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied had the (abatement) CRA not been in effect. Annual revenue to Cincinnati Public Schools is estimated at $4,244.25. The 10-year revenue is estimated at $42,442.46

13. Payment In Lieu of Taxes Agreement Fifth and Race, LLC - That the Treasurer be authorized to enter into a

Payment in Lieu of Taxes Agreement with Fifth and Race, LLC thereby authorizing a real property tax exemption of 100 percent for a period of 15 years in connection with the construction of approximately 27,000 square feet of commercial space. During the period of time in which the tax exemption is in effect, Fifth and Race, LLC shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied, had the (abatement) CRA not been in effect. Annual revenue to Cincinnati Public Schools is estimated at $38,584.05. The 15-year revenue is estimated at $578,760.76

14. Payment In Lieu of Taxes Agreement Ohio Theta House Corporation of Sigma Phi Epsilon - That the Treasurer be

authorized to enter into a Payment in Lieu of Taxes Agreement with Ohio Theta House Corporation of Sigma Phi Epsilon thereby authorizing a real property tax exemption of 100 percent for a period of 12 years in connection with the remodeling of the Sigma Phi Epsilon fraternity house. During the period of time in which the tax exemption is in effect, Ohio Theta House Corporation of Sigma Phi Epsilon shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied had the (abatement) CRA not been in effect. Annual revenue to Cincinnati Public Schools is estimated at $14,661.94. The 12-year revenue is estimated at $175,943.27.


REPORT OF THE TREASURER (cont.) 15. Payment for Legal Services from General Fund General Counsel’s Office – That the following invoice be approved

for payment:

a. Sebastien Vieh - Settlement for a legal matter in the month of November 2014. $2,366.50.

AWARD OF PURCHASE ORDERS

16. The Superintendent recommends approval be given for the following purchase order, charged to the appropriate fund:

FOOD SERVICE 006 Milk

Louis Trauth Dairy Inc. Reiter Dairy LLC Food Services $ 700,000.00 Explanation –Trauth Dairy to provide milk for all CPS school cafeterias.

LATE REQUESTS 17. Then and Now Certificates – That the Treasurer be authorized to pay the following Then and Now Certificate:

Vendor Confirm Amount Funding Source CPS Location Purpose of Purchase

Easter Seals $52,285.00 General Fund Student Services STEP Program 18. Agreement with Education Matters Center – That the Treasurer be authorized to enter into an agreement with the Education Matters Center. The Cincinnati Public School District shall be the fiscal agent and will provide the amount not to exceed $41,360 as of July 1, 2014 through June 30, 2015. Funding is through Fund 0501 – Adult Basic Education. 19. Agreement with YWCA of Greater Cincinnati – That the Treasurer be authorized to enter into an agreement with the YWCA of Greater Cincinnati. The Cincinnati Public School District shall be be the fiscal agent and will provide the amount not to exceed $79,375 as of July 1, 2014 through June 30, 2015. Funding is through Fund 0501 – Adult Basic Education. 20. Agreement with River City Correctional Center – That the Treasurer be authorized to enter into an agreement with the River City Correctional Center. The Cincinnati Public School District shall be the fiscal agent and will provide the amount not to exceed $33,840 as of July 1, 2014 through June 30, 2015. Funding is through Fund 0501 – Adult Basic Education.


REPORT OF THE TREASURER (cont.) 21. Agreement with Jewish Family Center – That the Treasurer be authorized to enter into an agreement with the Jewish Family Center. The Cincinnati Public School District shall be the fiscal agent and will provide the amount not to exceed $30,000 as of July 1, 2014 through June 30, 2015. Funding of $15,000.00 is through Fund 0501 – Adult Basic Education, and funding of $15,000 is through Fund 0501 – EL/CIVICS Grant. Diana C. Whitt Treasurer/CFO Mrs. Bates moved and Mr. Nelms seconded the motion that the Report of the Treasurer be approved. Ayes: Bates, Copeland –Dansby, Hoffman, Kuhns, Minera, Nelms, President Bolton (7) Noes: None President Bolton declared the motion carried.

INQUIRIES/UPDATES

1. Parents that have been camping out to enroll their children in our magnet schools have been moved into the school

gymnasiums due to the severe weather.

2. Superintendent Ronan will communicate with CFT regarding sending the Principal Coaches to speak to the House again

regarding House Bill 597.

3. Condolences to Deputy Superintendent on the death of her father, Robert A Lumpkin.

ASSIGNMENTS

1. Student Achievement Committee – Establish an Ad Hoc Committee regarding the Whole Child Initiative. The Board and the Administration will work together to determine topics that will be addressed by the Committee.

2. Student Achievement Committee – Review and discuss the information that was gathered during the trip to Indianapolis.

Mrs. Hoffman will provide a summary of the information to the Board members.


RECESS INTO EXECUTIVE SESSION

Mrs. Bates moved and Mr. Kuhns seconded the motion that the Board recess into executive session at 8:03 p.m. to discuss employment of a public employee or official. Ayes: Bates, Copeland-Dansby, Hoffman, Kuhns, Minera, Nelms, President Bolton (7) Noes: None President Bolton declared the motion carried.

ADJOURN FROM RECESS

The Board adjourned from Executive Session at 9:05 p.m. Diana C. Whitt Treasurer/CFO

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