board of directors meeting agenda · 6/6/2020 · community action partnership of san luis obispo...

Board of Directors Meeting

Agenda

June 18, 2020

Teleconference

Meeting 5:00pm

Reciting of the PromiseDee Lacey

Migrant and Seasonal Head Start

Head Start/Early Head Start

Friends of 40 Prado

Liaison Reports

Action

1. Approval of Minutes of Regular Board Meeting Minutes

Action

1 Sumary Program Status during C-19 on 5-20-20

2 CAPSLO - COVID Quality COLA Funds May 2020

2. Finance Committee - Reviewed program status during C-19

Action

May 21, 2020 Minutes

3 CC Report - April 2020

3. Approval to apply for Quality Counts California WorkforcePathways Grant on behalf of the local Child Care PlanningCouncil and local Quality Counts Consortium in the estimated

Consent Agenda

Call To OrderDee Lacey

Roll CallMarci Sperlo

The Promise of Community Action

Public CommentDee Lacey

Introductions/Presentations

Program Liaison Reports

Board of Directors Meeting

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Page 5

Page 11

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amount of $33,623.

Action

Action

Action

Action

5. Approval to submit an application to the Harold J. MiossiCharitable Trust for $260,182 to install solar panels on the roof ofthe 40 Prado Homeless Services Center

6. Approval of purchase for $110,314 for Child Family ServicesFamily Child Care Program Option

7. Approval to Submit a Proposal to the Central Commission onSenior Citizens, Area Agency on Aging, for the Provision of FallPrevention Services in San Luis Obispo and Santa BarbaraCounties as authorized by the Govenor

Chief Executive Officer's ReportBiz Steinberg

Finance Committee

In Kind UpdateJoan Limov

Planning Committee

Committee Reports

President's ReportDee Lacey

4. Continuation application to United Way Monterey County forbuilding the professional capacity of friends, family, andneighbors as child care providers in Gonzales and Greenfield, CAin the amount

7a. Resolution Fall Prevention

HR Committee - Closed Session: Personnel (Gov. Code § 54957)

Racial Equity Statement

Board Discussion

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Page 17

Page 18

Page 19

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The Promise of Community Action

Community Action changes people’s lives, embodies the spirit of hope,

improves communities and

makes America a better place to live.

We care about the entire community,

and we are dedicated to

helping people help themselves and each other.

La Promesa de Community Action

Community action cambia

las vidas de la gente,

encarna el espíritu de esperanza,

mejora comunidades,

y hace américa un mejor lugar para vivir. nos preocupamos por

la comunidad entera, y estamos dedicados a ayudar a la gente

para que se ayuden asi mismos y unos a otros.

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Community Action Partnership

of

San Luis Obispo County, Inc.

Board of Directors Meeting Minutes

May 21, 2020

Members of the Board

Dee Lacey, President

Carlos Sosa, Vice President

Mical Bovee, Secy./Treas.

Debbie Arnold

Gary Jordan

Sandee Menge

Margie Perez-Sesser

Anneka Scranton

Lisa Sperow

Erica A. Stewart

Absent

Chuck Cesena

Maria Garcia

Rob Garcia

Lan George

Diane “Dee” Limon

Call to Order 5:20 pm

Roll Call – A quorum was present

Public Comment

Introductions/Presentation

Liaison Reports

A. Migrant and Seasonal Head Start

No Report

B. Head Start/Early Head Start

Margie reported they meet by Zoom, which was a first for the parents.

She reported the Cambria Community come together to help the Cambria Head Start Parents. They received

emergency food and next week they will receive gift certificates for detergents and cleaning supplies.

They approved the items being presented tonight.

C. Friends of 40 Prado

Chris Gomez reported they need to raise $25K in the next two months to break even for the year, and they

feel good about achieving this. The newsletter went out and so far for the month of May they are up to $8,000

or more in donations and they still need to count this week’s mail. With the help from Loren, they sent out an

email blast as well. They are concerned about next year and finding ways to raise money. They have cancelled

the one in person event they were going to do in the second quarter and try to do a virtual fundraiser at a

later date.

Jan Marx recently has left the Board. With a quick analysis of the Boards strengths, they need someone with

either name recognition or a large presence in the business community to help fill the gap that Jan left as well

as some of the other board members that have also left. If anyone has thoughts or ideas on this please reach

out directly to Chris.

Lisa Sperow reported she and Jan are on the Board of Women Lawyers Association and they had planned on doing

a meal. They don’t want to do that now, but were wondering if there was something they can do to support 40

Staff

Loren Leidinger

Joan Limov

Grace McIntosh

Melinda Sokolowski

Marci Sperlo

Biz Steinberg

Ron Torres

Guests

Chris Gomez

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Prado. Would a monetary donation be best at this point or is there some other need. They are willing to do an

outreach to their membership. Grace reported most groups are just donating funds and not coming and

volunteering. $200 covers a meal for one night at 40 Prado.

Other Program/Liaison Updates

Sandee reported on the Health Division. They are continuing to see patients at the Clinics, in the parking lot.

The numbers have gone down to about 20 to 25 clients per Clinic per day. Pre-COVID they saw 45 to 50 a day.

Their biggest concern is the lack of funds for the Youth Program.

There is a fund drive letter that is being sent this week and there is a raffle that will be live streamed at noon

on Sunday, July 19th on both Facebook and Instagram. It is Sandee‘s understanding that the raffle tickets are $75 each and the raffle items are items that have been previously donated for the afternoon of Epicurean

Delight Auction, so if you are interested in purchasing tickets please go to the CAPSLO Website.

Loren reported the Youth programs are doing a virtual 5K. We will also be sending out a direct mail piece to our

donors and to some prospects, so be on the lookout for the mailer, hopefully by the end of next week.

Consent Agenda

Minutes Approval

1. Approval of Minutes of Regular Board Meeting of April 21, 2020 - Action

2. Approval of Minutes of Finance Committee Meeting of April 20, 2020 – Action

3. Approval of a waiver request for a 98.84% reduction in the non-federal share requirement for the Head Start/Early

Head Start Monterey County grant #09CH011137/01– Action/Ratification

4. Approval to submit Applications for Fiscal Year 2020 Supplemental Funds in Response to Coronavirus Disease 2019

(COVID-19) ACF-PI-HS-20-03 not to exceed $1,184,940 in COVID Funds and $780,000 - Action/Ratification

5. Approval to submit an Application to the Emergency Food and Shelter Program (EFSP) CARES funding for Served

Meals in the amount of $25,000 - Action/Ratification

6. Approval to submit an Application for up to $879,850 to San Luis Obispo County’s CDBG 2020-2021 emergency

funding for 40 Prado - Action/Ratification

7. Approval of acceptance of additional “CARES Act Funding” for f/y 2020 from the U.S. Dept. of Veterans Affairs’ Supportive Services for Veterans Families Program Office for the Supportive Services for Veteran Families’ (SSVF) - Action/Ratification

8. Approval to submit the 5-year Migrant and Seasonal Head Start Grant Application #90CM982106 in the amount of

$27,885,901 - Action

9. Approval of Agreement for delegation of activities for Migrant and Seasonal Head Start Program in Fresno County

in the amount of $4,889,340 - Action

10. Approval to submit a Continuation Grant Application for MSEHS Partnership I #90HM000019-02 Continuation

Grant Application - Action

11. Approval of MSEHS Partnership II Expansion #90HM000010-04 Continuation Grant Application - Action

12. Approval of Agreement for delegation of activities for MSEHS Program in Fresno County under award

#90HM000010-04 - Action

13. Approval to Accept CDE funds for R&R cleaning and supplies - Action

14. Approval to Execute a MOU with First 5 SLO to Draw Down Supplemental Funding - Action

Dee reported the Executive Committee met and approved some of the Board Actions on the Consent Agenda earlier in

the month as they were due before the Board meeting, so they are being ratified by the full Board this evening. The

staff has been busy applying for funding so there’s a lot of applications being approved.

Mical reported he had one correction on the minutes from last month. He came on the Board Meeting call late and

missed roll call but he was present.

On a motion by Anneka Scranton seconded by Debbie Arnold the consent agenda is approved with one correction.

(MSC Scranton/Arnold). All in favor.

Chief Executive Officer’s Report – Action/Ratification

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15. Approval to Submit a NFS Waiver Request for MSEHS Partnership II Expansion Grant #90HM000010-04

Biz reported Flora Chacon will be reporting on many of the action items being presented this evening. There are

many waivers and new grants for Migrant and Seasonal Head Start.

Flora thanked the board for attending the meeting and reviewing the projects and information being presented.

The first of the waivers is asking for a reduction. Last year we were at 6% of the requirement and we are trying to

inch up to be at 7% by next year. This grant serves 70 families in two different communities. The requirement is

20% but with some of the restrictions such as working, vaccinations and fingerprinting makes it difficult for

families to participate. They are looking at new strategies to implement to help support the families and help

them to become more engaged to generate in kind dollars. Later on we will be reviewing the goals and will talk

about this there.

Board Member Lisa expressed concerns about how many waivers the Board is approving and how every year we

have to ask for these waiver. She understands that it is particularly difficult right now, but she is hoping that staff

are working with the community to help with some of these hours. Lisa felt that we need to look at creative ways

to get hours and not just depending on the parents. Lisa is happy to sit on a committee to look at this further. She

asked if other agencies are having these same problems and is this common. She is happy to approve, but she is

troubled by this. Biz stated for a frame of reference, the 27 grantees in Region 12 for Migrant have had issues

with this. Braiding with State helps with the match.

On a motion by Sandee Menge seconded by Debbie Arnold the above action is approved as presented. (MSC

Menge/Arnold) All in favor.

16. Approval to Submit a NFS Waiver Request for MSEHS Partnership I Grant #90HM000019-02

Flora reported the reduction is for 35%. Last year we were at 12% and are challenging ourselves to be at 14% for

this coming year. Some of the same things that were stated earlier apply to this as well. Every year we are trying

to do a little more with different activities with the parents, which we will talk more about later. But again the

same challenges for the parents they’re working and there’s restrictions. We are looking at other avenues besides just relying on the parents. This contract is in eight counties.

On a motion by Debbie Arnold seconded by Lisa Sperow the above action is approved as presented (MSC

Arnold/Sperow) All in favor.

17. Approval to Submit a NFS Waiver Request for MSHS Base Grant #90CM9821/06

Flora reported this is in nine counties and is the largest of the grants and again we are asking for a reduced waiver

so that we can be at 12 %. We are inching up from 9% last year. Same reasons apply to this grant as the prior

actions. We are trying to do a better job by braiding some of the funds with State but nevertheless we still need

support on this.

On a motion by Gary Jordan seconded by Sandee Menge the above action is approved as presented. (MSC

Jordan/Menge) All in favor.

18. Approval to Submit a Renewal Application to the Emergency Food and Shelter Program (EFSP) for Mass Shelter

in the amount of $30,000.

Grace reported this is Phase 37 Grant. There are actually 2 grants, 1 was approved by the Executive Committee

and ratified this evening under the Consent Agenda. This grant is usually done annually and it is to provide for

funding for emergency food and shelter programs including rental assistance. The request is to help support our

mass shelter. We have been funded every year, Grace does not anticipate it being an issue.

On a motion by Lisa Sperow seconded by Margie Perez-Sesser the above action is approved as presented. MSC

Sperow/Perez/Sesser) All in favor.

19. Approval of the HS & State ERSEA Criteria 20-21

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Biz reported last month the Board approved the Migrant and Seasonal Head Start criteria and tonight they are

reviewing the Head Start and State points. Melinda reported this is part of the annual process that both Migrant

and Seasonal and Head Start / Early Head Start do. This started with our parent committee and was approved.

There are no changes from the prior year so she would be happy to answer any questions regarding the points.

These are the same criteria and selection points we used in the past. Dee pointed out that some of the points are

blank. Melinda will look into why this is and get back to the Board. Melinda stated that the Policy Council did have

some questions but they did approve the points.

On a motion by Anneka Scranton seconded by Sandee Menge the above action is approved as presented. (MSC

Scranton/Menge) All in favor.

20 Approval of the Migrant Seasonal Head Start/Early Head Start 2020-2025 Goals and Objectives

Flora reported what is being presented tonight are the program goals for the next five years, it will take affect

September 2020 and go until August 2025. They met with T&TA from Region XII to support the writing of the

goals. They looked at all of the data that has been collected for the past three years as well as looked at the

previous goals to see if there was anything that should be moved forward. With that being said they took a page

from the Office of Head Start that states they want them to be very bold in setting the Goals and Objectives. The

Policy Council approved these goals as well. Flora went over the Goals and Objectives.

Goal 1: Self Sufficiency – MSHS will collaborate with parents to increase awareness, knowledge, and sustainability

in asset building through financial literacy and relationship building founded in the PFCE framework outcomes of

family wellbeing, families as learners, and families as advocates.

Objectives: 100% of family service staff will increase their ability to implement Your Money, Your Goals (YMYG)

curriculum with families on an individual and group basis.80% of policy council (PC) and county parent committee

members will receive ongoing financial literacy education through-out the duration of their term. 80% of MSHS

families will attend Financial Empowerment and Asset building forum. CAPSLO has an in house resource specialist

that has been training CAPSLO Staff how to use the toolkit.

Goal 2: Disabilities – MSHS will provide services to 10% of children with disabilities by 2025.

Objective: MSHS will continue providing support to children identified with a concern and follow-up with local

community partners to assess and diagnose as needed. Staff will support families in identifying concerns and

seeking ongoing services as needed. Because we run during the summer and schools are closed we don’t have as much interaction to do the assessments. Discussion ensued regarding how to better work with the school districts.

Goal 3: Staff Development – MSHS will implement a systematic and coordinated approach to staff training and

professional development that equips staff to provide high-quality, comprehensive services within scope of their

job responsibilities. This data-driven approach will increase the effectiveness of onboarding, staff training, and

coaching systems.

Objectives: 100% of all MSHS staff will receive onboard training promptly that orients them to the program and

their new position. 80% of increase in staff’s ability to perform their job duties. 50% of pre-kindergarten

classrooms will show an increase in instructional support annually.

Goal 4: Data Collecting System – MSHS will integrate the ChildPlus data collection system to encompass and

collect the following data: attendance, CLASS scores, FCC provider payments, and staff development.

Objectives: MSHS will transition over to the new attendance system by 2023. CLASS data will be available for 50%

of the classrooms by 2021 and 100% by 2022. 100% of FCC provider payments will be distributed utilizing the

ChildPlus system by 2025. 100% of MSHS staff information will be entered into the ChildPlus Data Collection

System.

Goal 5: Non-Federal Share Match – MSHS center-based option will achieve 20% non-federal share match by 2025.

Objectives: 100% of program management staff will receive training in 2020-2021. 100% of staff development

calendars will include in-kind training annually. 50% of MSHS centers will participate in piloting of new activities in

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2020-2021 and 100% by 2022-2023. We do not want to just rely on the parents, we would like to see the

community more involved.

Dee stated she is not aware of all the ways and methods that can be used for in kind when you are talking about

the community. She asked if this is on a one sheet of paper or something that the Board could review. Flora stated

we are going to continue to train staff and parents and will ask Region 12 for support with this. Joan stated we do

annual training of the staff at the startup of the season. Finance also produced a book on in kind as well as created

a pamphlet in English and Spanish that talks about in kind and gives ideas on how to raise in kind. Dee said the

booklet is fine, doesn’t need to be on one page. Please be sure the Board receives this. Lisa stated she liked the

idea as there might be ways the Board can help with their different ties to the community.

Dee stated we will make this an agenda item to hear what outreach is being done and what is allowed and see

what we are asking the parents to do that they are not able to do.

Biz reported she appreciated the methodical approach to all of this with the parents and staff.

On a motion by Sandee Menge seconded by Gary Jordan the above action is approved as presented. (MSC

Menge/Jordan) All in favor.

21. Approval of the Migrant and Seasonal Head Start Planning Calendar process for the 2020-2021 Program

Year

Flora reported the Planning Calendar informs the Board, Policy Council and staff what needs to be approved

each month so that we can stay consistent and be sure to meet the mandates of the Office of Head Start and

the Performance Standards. It lays out what we were doing every month. Some of these items will not apply

this year because of COVID.

On a motion by Mical Bovee seconded by Margie Perez-Sesser the above action is approved as presented. (MSC

Bovee/Perez-Sesser).

Biz thanked Debbie Arnold and the Board of Supervisors for approving and reading a Proclamation for Community

Action Month and celebrating CAPSLO’s 55th Anniversary. Biz thanked Debbie for all that she said. We taped

Debbie and included her in the last Biz Buzz.

Biz also thanked Anneka and Dee for recording their comments for the Board of Supervisors meeting regarding 40

Prado as well as Chris Gomez and Mary Parker for their comments.

There is new funding for the undocumented people in our state authorized by Governor Newsom. There were

problems with the 800 number for people to call, but 400 people at $500 per person received funds.

The Community Foundation has funded CAPSLO and the Center for Family Strengthening. We both have spent our

first $5,000 each in about a day. We have 15 families on a wait list.

We are working diligently on getting our enrollment up. The feds understand how challenging this is in the middle

of COVID.

We had our Senior Management meeting today and all the programs are being very creative in reaching out to

clients.

The announcement for the recruitment of the next Child and Family Services Director will be going out next week.

Grocery stores are still donating food that are being delivered to the families.

The families are still being served.

Committee Reports

Finance Committee

Michael reported the Finance Committee did not meet in May. Joan sent an email update and he will have Joan speak

to that in a minute.

Mical reported on the Credit Cards with the following:

N. MONT.

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SLO / SD EHS MSEHS

Credit Card - Direct Charges TOTAL HS & EHS Partnership

s

MSHS Partnerships

Visa - Corporate/Homeless 259

American Express - IT (BC) 129,607 9,019 52,413 8,636

American Express - Corporate

American Express - Planning

7,615

-

1,272 839

American Express - CCRC 4,608

Total Direct Credit Card Charges $ 142,089 $ 10,292 $ - $ 53,252 $ 8,636

$ 72,179

Other Credit Card Vendors Total $ 143,938

Joan gave a summary of where the agency is with finances. A lot of the grants that we are applying for are COVID

related and were due by May 15. We have applied for $5,130,718. These funds are one time only funds so we are

being sure to not rely on them. We were fortunate to receive the Summer Session funds for 4 year olds and special

needs children. We are looking at serving 255 children in four different counties in the summer program.

Melinda reported we have created a 42 page Health Precautions Staff Guidance that was sent to staff. This has

protocols for parents, employees, deliveries or anyone visiting centers. We have very strict guidelines based on CDC

as well as the Office of Head Start and Community Care Licensing. Temperatures are being taken, parents are not

allowed to come into the centers nor are personal belongings. Our staff are also crossing through a health screening

protocol. We had a lot of disinfectant protocols to start with because we were taking care of children, but we have

changed them and structured them according to the guidance that has come down to us and we probably added

more.

Melinda continued stating that we have been sharing our protocols with people across the state that have called and

asked to use it. Here locally, a lot of the other child care providers are grateful to be able to use these protocols. Our

health team and our staff in general have really done a great job.

We have amazing tracking devices so we can look at any county any single day and see the new health report of how

many cases, and what is that local Public Health Guidance. We are monitoring and tracking all our counties with a live

point in time look so that we can make adjustments for each county. They do look at the different Public Health

Departments and what they want us to doing, as things slightly differently from county to county so our staff have

done a tremendous job.

Melinda stated we will be doing some promotion so that the community knows what childcare looks like. A lot of it is

going to be making families feel safe knowing that we still have our centers, we still have a lot of the things that the

children enjoy, even though we are having to remove some items and change some of our ways, that we work with

the children. We just need to do some PR to make sure families can see and feel safe.

Joan reported the State Department of Education contracts are our toughest challenge right now. We were working

on meeting with the State on our State Migrant contract. We are operating in that contract right now in San Joaquin

County.

Planning Committee

Did not meet this month.

Adjournment 6:45 pm

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Community Action Partnership of SLO County Inc.Summary of Program Status at 5/20/20 Page 1 of 2

Description #Ees

Clients/

Children*

Currently

Serving Service Option Funding/Program NotesPROGRAM BUDGET

EXPENDED at 2/29/20

Head Start/EHSNorthern San Diego 85 408 6 Borrego Springs open 6 HS kids 6/10 PUSD; 6/29 HS; 7/31 EHS 3/31 YE 5,195,581$ 5,150,738$

Will Furlough 5/29 Summer Sessions Inkind 1,275,859 1,724,209 SLO HS - 12 centers 44 280 -

4 Centers- 70 children 3/31 YE 6,854,026 6,854,026 SLO EHS-6 centers 54 254 24 SDHS 7/7-8/20 Inkind 1,713,507 3,100,390 SLO EHS CCP-9 ctrs 55 164 19 12 centers-155 children 7/31 YE 2,595,566 1,584,061

(FCC Homes only) SLO HS 6/29-8/7 Inkind 648,892 898,054 Monterey CO HS 18 182 7 141 HB 49 FCC 2 centers-30 children 6/30 YE 8,852,418 2,159,021 Monterey CO EHS 14 118 42 We were at 200+ pre-COVID-19 Monterey HS 6/29-7/30 Inkind 2,213,105 21,890 Total HS/EHS 270 1,406 98 29,348,954$ 21,492,389$ Only 1 center remains open; operated by subcontractor in Borrego Springs

Migrant Seasonal HSMSHS - Center Based See below 1,627 249 Funded to 6/30 with all staff pd 11/6 8/31 YE 27,885,901$ 11,684,661$ MSHS delegate - base 519 Inkind 2,757,946 1,129,346 MSHS FCC-base 166MSHS CCP#1 348 140 12/20 CCP's 8/31, 2/28 YE's 8,178,763 3,113,221 MSHS CCP#2 86 49 Inkind 895,341 517,682 MSHS CCP #2 Delegate 30

MSHS CCP#3 FCC 70 55 Total MSHS 537 2,680 659 39,717,951$ 16,444,910$

State Department of Education ProgramsChildcare Resource 37 350 222 Total Providers Staff are all working and funded through 6/30 6/30 YE 14,887,434$ 10,435,362$

Connection over 500 470 FCC homes 270 to 180 Received Augmentation Stage 3 & Covid Supply funds Fees 352,230 300,803 Children decreaseed 4% at 3/31 Child Care information & referral requests decrease 36%

State Centers Awaiting April Statistics Migrant Centers open and Serving Kerman,St Mig SLO Kern 21 129 FCC SLO, Kern and 3 sites San Joaquin & Parlier are braiding with MSHS. 12/20 6/30 YE 12,680,637 8,392,944 St Mig San Joaquin 68 258 124 Kerman,Artesi II/III, Lodi, Parlier Concern: 11/6 Fees 82,910 71,262 CSPP 37 1,040 CSPP centers are closed 6/10CCTR 7 376 CCTR centers are closed

Total State (unduplicated) 133 1,803 124 28,003,211$ 19,200,371$

We're concerned about losses that are accruing if CDE does not subsidize the program during closure. COVID came right as we opened up to serve families.

14 Centers opened slowly starting 4/27 thru 5/19. All counties were in startup except for EHS,

Ventura Co and Kerman who were already open. MSHS is essential and we are trying to open to serve 392 Children. Health supplies have been sent to all centers as they open. Plan to do CLASS training/assessments (virtual) prior to year-end with estimated cost of $62K.

Masks, sanitizers, diapers, TP, formula are short but coming in.We are focusing on serving 392 children in centers at the above sites. Cautious protocols have been established.

Children, other than FCC, are being served remotely. Virtual lessons and activity packets are provided to children. Math and science kits are also dropped off at homes for families to work on together. FSAs and center supervisors are focusing on recruitment efforts.

SUMMARY: Due to Covid-19, we have closed most of our service locations throughout our 11 county service area. After 2 months of closure many staff are still working to serve our families, just in a different manner and assisting with different needs than before. Below is a list of our major programs by Division and their status at 5/20; subject to change daily.

Season End YE

Centers Closed, 25 Staff working fr

home. Some EHS centers will open 6/1

Kern and 6/15 SLO.

OHS allows Funding to 6/30 or budgeted furlough date

31 SLO HS Staff furloughed per budget

on 5/15. Re-open 6/29

See HS above

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Community Action Partnership of SLO County Inc.Summary of Program Status at 5/20/20 Page 2 of 2P. 2

NOTE: Heading Change fr Clients to EE's

Description # EE's

Clients/

Children*

Current

Ees Service Option

PROGRAM BUDGET

EXPENDED at 2/29/20

Health (1) Clinics 23 569 23 Open w/drive by service Down 200 Clients wk. AED Event Cancelled 6/30 YE 3,256,695$ 2,467,452$ Adult Wellness 2 48 - Closed-Staff calling seniors Once Vac/sick gone, will file unemploymentTattoo Removal 1 26 1 Closed 3/10 Tattoo Removal Staff working PT at clinicTeen Wellness 15 15 Operating Staff are working remotely. OAH ends 6/30

(1) Clinics stay in touch via phonecalls Food Program 2 2 Not open-using sick, vac 9/30 YE 2,552,924 978,683

(center based)

Energy & WeatherizationAll Programs 24 120 10 12/31 YE 2,462,355 632,696 3 Staff on unemploymentClosed for Weatherization work

Adult Day 7 34 5 6/30 YE 265,468 201,454

Center to prepare for a safe return.

CSBG & discretionary 5 NA All staff working Funding effective 1/1-12/31 12/31 YE 335,647 77,989 Augmented $38,123 in May 2020 and $410k pending

Homeless 6/30 YE 2,458,738 1,761,337 Shelter 21 52 17 SAMHSA 3 3

Case Mgt-CESH & HUD 4 4 Recuperative Care 6 6 5 Down 4 staff (due to fear and to family responsibilities)

Veterans Services 10 76 10 Open and serving. 32 housed. Motel housing program-Hotels in Pismo, SLO and Morro Bay 1,911,564 507,728 Motel stays are extended, 3 cities Cares Act Award of approx $571k supports housing

19 2,019 19 1,431,013 1,049,253

14,674,404$ 7,676,592$

1,082 9,932 1,054 111,744,520$ 64,814,262$

Office staff signing up clients for HEAP. Performing remote enrollments for PG&E and the 3C-Ren grant, invoicing etc. Energy is breaken at March 2020.

In 2 weeks some crew will return to work on CDBG & AAA contracts. PG&E and SoCal Gas state they will allow work on 6/1; CSD may be later ?

Funding/Program Notes

LiHEAP/ECIP overhead to be billed. PG&E allows us to bill for every enrollment we do. 60 clients are in 3CRen.

Food costs paid by food program, staff by Childcare programs; will open as centers do so.

Family & Community Support Services

Families are at Church overflow sites. Volunteers are few. We still have Peoples Kitchen. Families will return June 1st.

Most staff not working, reserves will pay staff through 5/31, Center closed 3/19. Staff started thorough cleaning of the

All are working; just different services to our families

Concern is that both overnight staff are over 65 and have stated that they'lll stop working if 40 Prado has a positive COVID-19 test. We have 2 potential County employees we can "borrow" to take these shifts.

Contacting families of participants & checking on needs

Food delivery is continuing at a reduced level; The Family Resource center is providing assistance with applications, rents, Food bank & food. Offering Online Parent Education and Financial empowerment classes. Also distrib 100% of funds for undocumented workers, $5,000, from Comm. Foundation.

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CAPSLO

Summary of Applicat ions/Budgets Submitted May 2020

COVID & other Funds in support of Covid mitigation

MSHS 5/15 MSHS CCP 1 5/15 MSHS CCP 2 5/15 MSHS CCP 3 5/15

Cola 511,090 Cola 104,136 Cola 31,325 Cola‐deleg 20,000

Quality 626,944 Quality 127,368 Quality 55,000 Quality‐deleg $14224 35,000

Covid ‐ eff 9/1?‐to 20 622,340 Covid 100,920 Covid 33,640 Covid 20,300

No Summer - No Summer‐EHS - No Summer‐EHS - No Summer‐EHS -

1,760,374 332,424 119,965 75,300

SLO HS EHS 5/15 SLO/Krn CCP 5/15 Veterans RCVD CCRC RCVD

Cola 134,742 Cola 50,730 SSVF ‐ Cares Act 571,380 Calif Dept of Educ 283,511

Quality 167,444 Quality 60,024 Funds to extend Housing Funds distributed to local R&R'sCovid 154,860 Covid 47,560 to Veterans ‐inclus Motels for Family Child Care homesSummer Session 377,030 No Summer‐EHS - operating during COVID

834,076 158,314

SD HS/EHS 5/15 Other Funds RCVD HOMELESS 5/15 CSBG TBD

Cola 100,600 Community Foundation CoSLO CDBG Cares Act 215,160 CSBG Cares Act 410,000

Quality 117,928 Funds for undocumented CoSLO ‐ ESG 57,990

Covid 118,320 families/workers 5,000 CoSLO ‐ CA HCFC 68,332

Summer Session 170,810 Amount may increase with donations Total Covid Funds 341,482

507,658

Mtry HS/EHS 5/15 The Coronavirus Aid, Relief, and Economic Security Act, 2020, Public Law 116-36, was signed into law on March 27, 2020

Cola 100,474

Quality 91,600

Covid 87,000 Total Amount of COVID Funds Awarded 2,796,313$ Summer Session 141,759 COLA/Quality utilized to lessen impact of COVID* 2,334,405

420,833 Total Funds to be awarded as of 5/19 5,130,718$ 424 Signatures ‐To Joan by 5 pm Tuesday

Funds are retro to 1/1 and will cover costs due to COVID‐19

"CARES" Act Funds will be separately tracked and monitored. As they are 1-time only funds we must be careful in how funds are utilized so as not to

incur any on-going costs:

* The timing of the Cola and Quality funds coincided with the pandemic and as a result we directed use of the funds to help support the continuing cost of new technology that we will implement and utilize when we are socially distanced and when we are "COVID‐free". We also included mental health services, more frequent janitorial support and technology access for families.

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Community Action Partnership of San Luis Obispo County, Inc.Summary of Vendor Credit Card Charges - March 2020

Presented to CAPSLO Policy Council, Finance Committee & Board of Directors

Vendor Name / Nombre de Vendedor

1 Barnes & Noble 2275 Waiting for Statement 5,836 2 Home Depot 3410 - Energy & Weatherization 11,450 3 Home Depot 0930 - Facilities Department 6,534 4 Home Depot 8403 - General 207 5 Home Depot 5283 - Kern MSHS 3,382 6 Home Depot 4624 - Monterey MSHS 2,387 7 Home Depot 3082 - Monterey MSHS 2,491 8 Home Depot 8884 - Ventura MSHS 1,900 9 Home Depot 6558 - Ventura MSHS 1,690 10 Home Depot 2419 - San Diego HS 1,894 11 Kroger/Food for Less/Foods Co 0025 Waiting for Statement 1,130 12 Office Depot 54,739 13 Save Mart Supermarkets 1256 780 14 Sears 4301 Waiting for Statement (51) 15 Smart & Final 6735 935 16 Smart & Final 0149 - 40 Prado Non-CFS Acct. 181 17 Vons/Safeway/Albertsons 2957 CFS Acct. 14,974 18 Vons/Safeway/Albertsons 5525 Non-CFS Acct. 1,442 19 Walmart 4478 12,985 20 Walmart 1369 Non-CFS Acct. 2,893 21 Wex Bank (Chevron - MSHS) 5169 6,631 22 Wex Bank (Chevron - Corp) 2729 6,529

Total Vendor Credit Card Charges 140,938 N. MONT.SLO / SD EHS MSEHS

Credit Card - Direct Charges TOTAL HS & EHS Partnerships MSHS PartnershipsVisa - Corporate/Homeless 259 American Express - IT (BC) 129,607 9,019 52,413 8,636 American Express - Corporate 7,615 1,272 839 American Express - Planning - American Express - CCRC 4,608

142,089$ 10,292$ -$ 53,252$ 8,636$ 72,179$

See Details on Separate Handout

Total Head Start Charges

Credit accounts that CAPSLO employees are able charge program expenditures to and involve a line of credit issued through a card type instrument are listed below:Las cuentas de crédito que los empleados de CAPSLO pueden usar para gastos de programa y usar como linea de crédito repartidos por un tipo de tarjeta estan listados abajo:

March Charges /

cargos el marzo

Total Direct Credit Card Charges

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BOARD ACTION REQUIRED

June 18, 2020

ITEM: Approval to apply for Quality Counts California Workforce Pathways Grant on behalf of the local Child

Care Planning Council and local Quality Counts Consortium in the estimated amount of $33,623

Action Required: Board approval

Summary Narrative:

The purpose of the Quality Counts California (QCC) Workforce Pathways Grant is to support increased learning

and healthy development of California’s young children by increasing the number of qualified Early Learning

and Care (ELC) professionals and increasing the educational credentials, knowledge, and competencies of

existing ELC professionals across the state.

BUDGET/FINANCIAL IMPACT:

This funding will replace the current AB212/ Child Care Salary/Retention Incentive Program (CRET) that has

previously been awarded and implemented by the Child Care Planning Council. CAPSLO’s Child Care Planning

Council/Quality Counts Consortium may be able to access funds at the approximate allocation of $33,623 to

ELC workforce efforts, which would be spent as follows:

Personnel: $ 5,206.

Stipends: 25,927.

Indirect: 2,490.

TOTAL $ 33,623.

STAFF RECOMMENDATION:

Recommend approval. This funding opportunity would reinforce and support local partnerships that have

been fostered to support continuous quality improvement efforts for the early learning community.

Furthermore, this funding directly supports professional development and educational advancement of ELC

professionals through stipend awards.

CHIEF EXECUTIVE OFFICER’S RECOMMENDATION: Recommend approval. The increased local and state support of quality early learning programs is

commendable. The partnerships that have been developed within the local and regional QRIS Consortia have

helped create a cohesive and comprehensive system of support for quality early learning.

________________________________________ June 18, 2020

Dee Lacey, Board President Date

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June 18, 2020

ITEM: Continuation application to United Way Monterey County for building the professional capacity of

friends, family, and neighbors as child care providers in Gonzales and Greenfield, CA in the amount of

$100,000

ACTION REQUIRED: Board approval

SUMMARY NARRATIVE:

In 2018, United Way Monterey County approached CAPSLO’s Migrant and Seasonal Head Start Program to

conduct a Friends, Family and Neighbors (FFN) Project in Gonzalez. United Way would now like the project to

expand to Greenfield. The FFN Project increases access to quality, affordable early care and education in

Greenfield through capacity building of local, license-exempt friends, family, and neighbors who currently

serve as child care providers.

With a goal to increase access to quality, affordable child care and improve kindergarten readiness in Gonzalez

and Greenfield, the program will develop a learning and support network of FFN child care providers through

training and home visits that are embedded with early childhood education learning objectives. Topics address

early child development; improving the health and safety of environments; assessment to create

individualized child development and education plans; a pathway to licensing; and more. Resource and

referral information about community resources will be provided.


The funding increase will enable the FFN Promotora/Educator to become full-time to serve the new

community of Greenfield. Funds will also cover operating expenses. Indirect cost included at 8% are $7,407. POLICY COUNCIL RECOMMENDATION:

Recommend approval. The MSHS Policy Council will review this action at their next policy council meeting.


Recommend approval. This grant application provides MSHS with an opportunity to increase child care that

supports the culture, language, and values of this community; provide quality early childhood education to

existing FFN providers; and increase potential providers as part of the MSHS workforce for the future.

CHIEF EXECUTIVE OFFICER’S RECOMMENDATION: Recommend approval. This application presents CAPSLO with an opportunity to increase access to safe,

nurturing, quality child care at the neighborhood level in Greenfield as well as Gonzales.

June 18, 2020


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June 18, 2020

ITEM: Application to the Harold J. Miossi Charitable Trust for $260,182 to install solar panels on the

roof of the 40 Prado Homeless Services Center

ACTION REQUIRED: Approve submission of application to the Harold J. Miossi Charitable Trust.

SUMMARY NARRATIVE:

Harold J. Miossi was lifelong resident of San Luis Obispo and this Trust was established to support charitable,

educational, religious and environmental purposes in San Luis Obispo County. In its first year of grant making

the Miossi Charitable Trust provided grants to several organizations that were supported by Mr. Miossi during

his lifetime, and CAPSLO received $10,000 in 2011. Solar panels on the 40 Prado Homeless Services Center is

both an environmental and humanitarian cause that falls in the funding focus of the foundation.

BUDGET/ FINANCIAL IMPACT:

In 2019, CAPSLO received a $5,000 grant from GRID Alternatives towards in the installation of solar panels on

40 Prado. This month, an additional $60,000 in private donations was secured, but the costs of solar

installation have been rising. Further investigation revealed the need for additional electrical installation on

the roof, and because of the low pitch and orientation of the roof, panels that swivel, which are more costly.

This has placed the estimated cost of a solar panel installation at $325,162, based on four bids that were

obtained. The Miossi application, if fully funded, would meet the funding goal for the installation of the solar

panels.

Should the application be fully funded, CAPSLO’s facilities department will release an RFP, collect three bids, and award the contract to the lowest and most responsible bidder. If the application is partially funded,

CAPSLO would need to continue to fundraise for this project before an RFP could be released.

There is no indirect administrative costs allowed to be charged with this grant.

Current electrical costs at 40 Prado are approximately $2,600 per month. Solar energy offers a 60% bill

reduction, saving CAPSLO approximately $18,500 per year that could be used for food and staffing.


Recommend approval. Solar panel installation would help reduce rising operational costs at 40 Prado.

CHIEF EXECUTIVE OFFICER’S RECOMMENDATION: Recommend approval. This application provides CAPSLO with an opportunity to improve its environmental

impact with green technology, as well as providing cost savings for years to come.

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June 18, 2020

ITEM: Approval of purchase for $110,314 for Child Family Services: Family Child Care Program Option.

ACTION REQUIRED: Board approval of purchase

SUMMARY NARRATIVE:

Request to purchase Teaching Strategies: Creative Curriculum for Family Child Care 3rd edition, to be

implemented in the CFS - Family Child Care Option. The comprehensive research-based curriculum will

support and enhance integrate instruction across the developmental domains identified by Head Start

Early Learning Outcomes Framework (ELOF). The curriculum KITS and Foundation books include

instructional materials that guide the family child care coordinator and family child care provider to

facilitate appropriate child developmental learning gains toward the path of school/kindergarten

readiness. The activities are created explicitly towards the mix-age group and small group settings

modeled in a family child care option, but importantly the curriculum gears to facilitate individualization

for appropriate developmental learning.


Will utilize unspent training funds from canceled conferences due to the COVID-19 outbreak.


Recommend approval. The approval allows the program to purchase and implement curriculum across CFS

Family Child Care Program Option.

POLICY COUNCIL RECOMMENDATION:

This action is being presented for approval to the Policy Council at their meeting in late June.

CHIEF EXECUTIVE OFFICER’S RECOMMENDATION:

Recommend approval.

June 18, 2020


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June 18, 2020

ITEM: Approval to Submit a Proposal to the Central Commission on Senior Citizens, Area Agency on Aging, for

the Provision of Fall Prevention Services in San Luis Obispo and Santa Barbara Counties as authorized

by the Governor’s Budget Act of 2019 in the amount of $129,375

ACTION REQUIRED: Board Approval

SUMMARY NARRATIVE:

On June 1, 2020, the Area Agency on Aging released a Request for Proposal for a Fall Prevention Program to

provide the following services to approximately 150 seniors aged 60 and older:

1. In-home environmental assessments;

2. Instruction on behavioral, physical and environmental aspects of injury prevention;

3. Purchase of injury prevention equipment for homeowners and renters who meet eligibility requirements.

4. Purchase of injury prevention services including materials and labor, such as grab bars, nonskid surfaces,

toilet seat risers, shower seats, transfer benches, handrails and threshold modifications, reconfiguration of

furniture and other elements of the physical home environment to reduce hazards, improved lighting

including light fixtures, lamps and night lights, medication management items (e.g. pill organizers), electrical,

and floor repairs.

This is similar to our existing Senior Home Repair Program, also funded by the Area Agency on Aging, but has a

specific emphasis on fall prevention.


The funding will provide specified fall prevention services to seniors in the two counties. Projected

expenditures are:

Personnel: $ 78,272

Materials: 30,150

Program Support: 11,370

Indirect: 9,583

Total: $129,375


Recommend approval. This is a new opportunity to expand on existing services to our growing senior

population. Fall prevention aligns with our goal of helping seniors with essential repairs and improvements so

that they can remain independent and in their own homes

CHIEF EXECUTIVE OFFICER’S RECOMMENDATION: Recommend Approval. This provides and critical service for our aging population and complements work we

already do in our Senior Home Program.

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RESOLUTION NO. R 2020 - 4

A RESOLUTION OF THE BOARD OF DIRECTORS OF

THE COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.

AUTHORIZING THE ENERGY DIVISION TO SUBMIT A PROPOSAL TO THE

CENTRAL COAST COMMISSION ON SENIOR CITIZENS, AREA AGENCY ON AGING, FOR THE

PROVISION OF FALL PREVENTION SERVICES IN SAN LUIS OBISPO AND SANTA BARBARA COUNTIES

AS AUTHORIZED BY THE GOVENOR’S BUDGET ACT OF 2019 IN THE AMOUNT OF $129,375

WHEREAS, the Central Coast Commission for Senior Citizens, Area Agency on Aging (hereafter referred

to as "AAA") will make available Fall Prevention Services funding for 2020-2021; and

WHEREAS, the Community Action Partnership of San Luis Obispo County, Inc. (hereafter referred to as

“CAPSLO”) wishes to submit an application for the Energy Division, as approved by the Board on June 18,

2020; and

WHEREAS, the CAPSLO Energy Division wishes to apply for funding in the amount of $129,375; and

NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of CAPSLO hereby authorizes the

Board President to sign this resolution and the Chief Executive Officer to execute the contract(s) and any

amendments thereof, and any related or necessary contracts or documents required to operate the program.

UPON MOTION OF , seconded by the foregoing

Resolution is hereby passed and adopted at the regular meeting of the CAPSLO Board of Directors this 18th

day of June 2020.

Ayes:

Noes:

Abstain:

Absent:

Attest:

Marci Sperlo, Recording Secretary

Dee Lacey

Board President

Elizabeth “Biz” Steinberg

Chief Executive Officer

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board of directors meeting agenda · 6/6/2020 · community action partnership of san luis obispo...

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