regular board of directors meeting

Commissioner Smith - Chair Eric JohnsonMelanie Williams - Vice Chair Commissioner KempCouncilmember Schisler - Secretary Marvin KnightMayor Castor Rich McClain Rena Frazier Commissioner Gwen MyersTyler Hudson Commissioner Overman Councilmember Viera

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

1a. This meeting will be conducted in a hybrid format, see the attachment for the rules. Rules for Hybrid Meeting Participation

2. APPROVAL OF MINUTES

2a. Regular Board of Directors Hybrid Meeting Minutes ~ June 7, 2021 Meeting Minutes - Regular Board of Directors Hybrid Meeting Minutes ~ June 7, 2021

3. PUBLIC INPUT ON AGENDA ITEMS AND GENERAL CONCERNS (3 MINUTES PERSPEAKER)

4. CONSENT AGENDA

The Finance and Audit Committee met on June 21, 2021, reviewed action item a through eand formed a consensus in support of approval of the action items at the July 19, 2021Board of Directors Meeting.

4a. Resolution #R2021-07-29 ~ Authorizing Staff to Proceed with a Solicitation forProcurement of a Vendor Contract for Transit Advertising

REGULAR BOARD OF DIRECTORS MEETING

Monday, July 19, 2021, 9:00 AM Hybrid Format of Participation - In Person at

County Center, 601 East Kennedy Blvd, 26 Floor Conference Room, Tampa, FL 33602and

Via Communication Media TechnologyInformation not viewable is available upon request through the Clerk of the Board phone:

813-384-6552 or e-mail: [email protected]

AGENDA

BOARD OF DIRECTORS

Regular Board of Directors Meeting - Monday, July 19, 20211

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/966496/Rules_for_Meeting_Participation_-_Updated_Jan_2021.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/978950/Minutes_-_Regular_Board_Meeting_6-7-2021_-_FINAL.pdf

Overview:The purpose of this solicitation is to invite prospective vendors to submit a proposal toprovide revenue generating transit advertising services across all of HART brands (HART,HARTPlus, and TECO Streetcar line).

Resolution #R2021-07-29 with Attachments I & II

4b. Resolution #R2021-07-30 ~ Authorizing Staff to Proceed with a Solicitation for theProcurement of a Professional Contract for Architectural and Engineering GeneralConsultantsOverview:This solicitation and task-order based contract will provide the services of qualifiedarchitectural and engineering consultants to support ongoing and future capital improvementprojects. Task orders will be issued on an as-needed basis and will cover such capitalimprovement tasks as the provision of advice, reports, project development, feasibilityassessment studies, financial analysis, operational planning and technical expertise, as well asdrawings, and architectural and engineering services such as preliminary and constructiondrawings. Each task order will include a scope of work, schedule of deliverables, andmilestone dates for completion of associated tasks.


4c. Resolution #R2021-07-31 ~ Authorizing Staff to Proceed with a Solicitation for theProcurement of a Vendor Contract to Construct Bus Bays, Shelter Pads and LandingPads at East Yukon Street and 26th StreetOverview:This solicitation is to obtain a contractor to upgrade two complementary bus stops at EastYukon Street and 26th Street. This project will construct a bus bay, shelter pads and landingpads, add an ADA sidewalk ramp with detectable warnings on the North and South sides ofEast Riverhills Drive near the intersection of East Yukon Street and 26th Street.


4d. Resolution #R2021-07-32 ~ Authorizing the Chief Executive Officer to Award aContract to Gallagher Benefit Services for the Provision of Consulting, Brokerage, andAdministration of Various Employee Benefits Programs for a Total Not-to-ExceedAmount of $826,625Overview:The Contractor shall provide consulting and broker services for employee health insuranceand benefits programs for HART, including health, dental, vision, EAP, pharmacy, lifeinsurance, and other employee benefits programs.


4e. Resolution #R2021-07-33 ~ Authorize the Chief Executive Officer to Award a Contractto American Construction Services, Inc. of Tampa for the Construction of SidewalkImprovements at the University Area Transit Center (UATC) in the Amount of$185,248.70 plus a Contingency of $37,049.74 for a Total Not-to-Exceed Amount of$222,298.44Overview:This contract award is for labor and materials needed to complete a sidewalk improvementproject at the University Area Transit Center (UATC). This project will replace the sidewalkand landing pads on the 27th Street side of UATC for improved ADA access on and offbuses, as well as construct additional bus bays and shelter pads.


https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/973263/Board_Action_Item_-_Resolution__R2021-07-29-_Approval_of_Solicitation_for_Transit_Advertisement_Contract.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/973358/Board_Action_Item_-_Resolution__R2021-07-30-_Approval_of_Solicitation_for_Architectural_and_Engineering_Consulting_Services.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/973395/Board_Action_Item_-_Resolution__R2021-07-31-_Approval_of_Solicitation_for_Contract_to_Construct_Shelter_Pads_and_Bus_Bays_at_Yukon_Street_and_26_Street.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/973400/Board_Action_Item_-_Resolution__R2021-07-32-_Approval_of_Contract_Award_for_Benefits_Services.pdf


5. APPROVAL OF ACTION ITEMS

5a. Resolution #R2021-07-34 - Certifying the Proposed Ad Valorem Tax Millage Rate forthe Fiscal Year 2022 BudgetOverview:Pursuant to Florida Statute 200.65, HART has 35 days from receipt of the certified propertyvalue to advise the Property Appraiser of its proposed (not to exceed) millage rate, of itsrolled-back rate and the date, time, and place at which a public hearing will be held toconsider the proposed millage rate and the tentative budget (pursuant to Florida Statute129.03).

FY2022 Proposed Ad Valorem Tax Millage Rate Action Item and Resolution R2021-07-34

5b. Resolution #R2021-07-35 ~ Authorizing the Chief Executive Officer to DelegateContracting Officer Authority to the Named Employees in the Finance DepartmentOverview:The Agency’s Procurement Manual establishes in Section 2-100 (Procurement Authority andResponsibility) that the Board of Directors confer, by resolution of the Board of Directors,general authorizations to named Authority employees to execute purchases and enter intocontracts on behalf of the Authority. These individuals shall be recommended to the Boardof Directors by the Chief Executive Officer.

Procurement Authority Levels Action Item and Resolution #R2021-07-35

6. SOLE SOURCE PROCUREMENT AND ONE-TIME DEVIATION FROMPROCUREMENT MANUAL

6a. Sole Source Awards and Deviation from Requirements of the Procurement Manual Report -May 2021

Report

7. CHIEF EXECUTIVE OFFICER'S REPORTAdelee Marie Le Grand, AICP, Chief Executive Officer

8. CHAIR'S REPORT

9. GENERAL COUNSEL'S REPORT

10. HART BOARD COMMITTEE REPORTS

10a. Joint Strategic Planning and External Relations and Operations and Safety CommitteeHybrid Meeting ~ June 21, 2021

Meeting Minutes - Joint Strategic Planning and External Relations and Operations and SafetyCommittee Hybrid Meeting ~ June 21, 2021

10b. Finance and Audit Committee Hybrid Meeting ~ June 21, 2021 Meeting Minutes - Finance and Audit Committee Hybrid Meeting ~ June 21, 2021

10c. Litigation and Claims Committee Hybrid Meeting ~ June 22, 2021


https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/973403/Board_Action_Item_-_Resolution__R2021-07-33-_Approval_of_Contract_Award_for_Construction_of_Sidewalk_Imporvements_at_UATC.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/997490/Presentation_-_FY22__Proposed_Millage.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/992187/Board_Action_Item_-_Resolution_R2021-07-34_FY2022_Millage_Rate.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/997308/Presentation_-_Contracting_Authority.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/992208/Board_Action_Item_-_Resolution__R2021-07-34-_Authorization_for_Contracting_Officers_-_Loretta_and_Cathy_-_07.19.2021.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/983802/Sole_Source_Procurement_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/988753/Minutes_-_Strategic_Planning_and_External_Relations_Meeting___June_21_2021_-_FINAL.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/973103/Minutes_-_Finance_and_Audit_Committee_Meeting___June_21_2021_FINAL.pdf

Meeting Minutes - Litigation and Claims Committee Hybrid Meeting ~ June 22, 2021

11. REPORTS FROM HART BOARD REPRESENTATIVES

11a. Transportation Planning Organization (TPO) Board of Directors - May 2021The attachment summarizes activities of the TPO during their May 12, 2021 Board ofDirectors Meeting.

Summary of May 12, 2021 Meeting

11b. Tampa Historic Streetcar Board of Directors ~ June 16, 2021 Summary of June 16, 2021 Meeting

12. MONTHLY REPORTS

12a. Capital Development Division Report

12b. Communications and Marketing Division Report

12c. Customer Experience Division Report

12d. Financial Highlights Report

12e. Human Resources Department Report

12f. Procurement and Contracts Administration Department Report

12g. Ridership and Productivity Report with Attachments

12h. Legislative Activities Update Report Presentation

13. OLD BUSINESS

14. NEW BUSINESS

15. ADJOURNMENT


https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/979028/Minutes_Litigation_and_Claims_Committee_Meeting_-_06-22-21_FINAL.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/973097/Report_from_HART_Board_Representatives_-_a._MPO_attachment.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/973095/Report_from_HART_Board_Representatives_-_b._Tampa_Historic_Streetcar_Inc._Board_of_Directors.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/985546/Monthly_Report_-_a._Capital_Development.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/995653/Monthly_Report_-_b._Communications_and_Marketing.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/995795/Monthly_Report_-_c._Customer_Experience_Division.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/977350/Monthly_Report_-_d._Financial_Highlights.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/995438/Monthly_Report_-_e._HR.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/980201/Monthly_Report_-_f._Procurement.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/996292/Monthly_Report_-_Ridership_and_Productivity_-_May_FY21_-_combined_with_attachment.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/973093/Legislative_report_-_federal.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/996849/Presentation_-_Legislative_Update_HART_Federal_Update_July_2021.pdf

Hillsborough Transit AuthorityBoard of Directors Hybrid Meeting

______________________________________________________________________________

RULES FOR HYBRID MEETING PARTICIPATION

HART Board members, Employees, and Presenters

Thank you for your participation in this virtual workshop.

Please keep your devices and phones muted when not speaking. Muting the sound and microphone on your devices helps to avoid feedback. You may enable the video/camera on your devices, but please discontinue all personal conversations for the duration of the meeting. Note that the quality of your video will depend on your internet connection.

Please follow along with a copy of the meeting agenda and materials, all presentations will be shared on the screen while presented.

Roll call will be taken for attendance and voting by HART staff. Quorum and voting results will be announced.

There will be an opportunity for members of the public who have pre-registered with HART staff to provide comments. General Counsel will read into the record the Public Comment Participation Rules.

During the meeting, please wait until the Chair asks for comments or questions from the Boardmembers for each agenda item as the meeting progresses through the agenda.

When you want to provide a comment or ask a question, please signal that you want to speak by activating the “HAND” button (in the white circle next to the name) on your screen. The “HAND” will turn blue when activated.

The names of raised hands will be called on in order for the Chair to acknowledge, then the participant may unmute their device and speak. Please speak your name before your comment.

Please note that all presentations will be controlled by HART staff.

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Hillsborough Transit AuthorityRegular Board of Directors Hybrid Meeting

June 7, 2021

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Attendance in PersonBoard Members (9) Staff (13)Mayor Jane Castor Danielle ArthurTyler Hudson Joanne CaceresEric Johnson Chris CochranCommissioner Pat Kemp John EdmondsonRichard A. McClain Lorena HardwickCommissioner Gwen Myers Loretta KirkCommissioner Kimberly Overman Juston LaflerCouncilman Gil Schisler Adelee Le GrandCommissioner Mariella Smith Ivan Maldonado

Lena PetitDan RodriguezMichael RosenTeri Wright

Others Present (2)Julia Mandell, Gray RobinsonIan Whitney, City of Tampa

Attendance via Communications Media Technology (CMT)Board Members (2) Staff (4)Rena Frazier Dexter CorbinMarvin Knight Scott Drainville

Jacqueline HalldowJose Marquez

Board Members Absent (2) Others Present (5)Councilmember Luis Viera Lisa Barkovic, Holland & KnightMelanie Williams James Brewer

Mark DelegalChristian Lampe, HTVGlenn Register, HTV

Sign-in sheets are attached.

The June 7, 2021 Board of Directors meeting was held in a hybrid format with quorum physically present at the County Center, 601 East Kennedy Blvd, 26 Floor Conference Room, and the rest of the Board members were participating via Communication Media Technology (CMT). The rules for participation in a hybrid meeting were included in the meeting packet.

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

Chair Mariella Smith called the meeting to order at 9:00 a.m. Pledge of Allegiance followed.

Chair Smith held a moment of silence for fallen Bus Operator Christopher Kalu.

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APPROVAL OF MINUTES

Director Kemp moved and Director Johnson seconded approval of the meeting minutes from the May 3, 2021 Regular Board of Directors Hybrid Meeting Minutes. Ms. Arthur performed a roll call vote. Directors Castor, Frazier, Hudson, Johnson, Kemp, McClain, Myers, Overman, Schisler, and Smith voted aye. The motion carried unanimously.

Ms. Danielle Arthur, Board Administrator, performed roll call for attendance. Directors Castor, Frazier, Hudson, Johnson, Kemp, McClain, Myers, Overman, Schisler, and Smith were present. Directors Knight, Viera and Williams were absent at roll call.

PUBLIC COMMENT ON AGENDA ITEMS AND GENERAL CONCERNS (3 MINUTES PER SPEAKER)

Ms. Julia Mandell, HART General Counsel, read the Rules for Public Comment Participation.

Ms. Arthur read the following statement into the record received via email from Ms. Latisha Jones, ATU 1593 Local President:

“June 7, 2021

To: Commissioner Mariella Smith, Chair of Hart Board of Directors To: Ms. Melanie Williams, Vice Chair To: Mayor Jane CastorTo the Hart Board of Directors To: Ms. Adelee Le Grand, Chief Executive Officer

Good morning, Board. On behalf of Amalgamated Transit Union Local 1593, HARTbargaining personnel Bus operators, HARTPlus, Streetcar and, Maintenance, Customer Service. Would like to say thank you for our raises and retro.

I want to thank this board again for your decision on hiring Ms. Le Grand, she has made my 9 months as ATU 1593 Local President enjoyably. Ms. Le Grand always have time for a conversation and make time to meet with me. She makes herself available even on a “Saturday” that shows her intention in making HART the best place in Tampa to work. As we continue the HART mission to take people to the places that enhance their lives. Ms. Le Grand is building a team of professional leaders that believes in the mission. ATU looks forward to working with Mr. Scott Drainville our newly Interim Deputy Chief of Transportation. Mr. Drainville's professionalism in leadership and his proficiency in transit will continue to move HART forward with his innovative ideas. Thank you, Ms. Le Grand and Ms. Teri Wright. As we continue to work together building strong healthy working relationships.

At this time I ask the Board to take a moment of silence for the remembrance of our beloved brother Operator Christopher Kalu, who died on May 18th 2021 doing what his family said he loved doing driving a bus for HART.

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June 7, 2021

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Respectfully,

Latisha Jones, ATU 1593 Local President”

APPOINTMENT TO THE AFFORDABLE HOUSING ADVISORY BOARD (AHAB)

Ms. Mandell opened the floor for nomination for member of AHAB:

Director Castor nominated Director Myers as member.

Ms. Arthur performed a roll call vote. Directors Castor, Frazier, Hudson, Johnson, Kemp, McClain, Myers, Overman, Schisler, and Smith voted aye. The nomination carried unanimously and Director Myers was elected as member to AHAB.

Director Myers thanked the Board for their vote of confidence.

Ms. Mandell opened the floor for nomination for the alternate of AHAB:

Director Kemp expressed interest in serving as alternate on the AHAB.

Director Overman stated that while HART bylaws provide for an appointed alternate position for AHAB, AHAB does not have an alternate position in their bylaws. She continued that AHAB is reviewing policy to ensure that an alternate serving in place of the primary appointee will have similar or the same rights as the primary appointee. Director Overman stated that until the new policy is in place, the alternate can attend the meetings as a non-voting member.

Director Hudson nominated Director Kemp as alternate.

Ms. Arthur performed a roll call vote. Directors Castor, Frazier, Hudson, Johnson, Kemp, McClain, Myers, Overman, Schisler, and Smith voted aye. The nomination carried unanimously and Director Kemp was elected as alternate to AHAB.

Chair Smith congratulated Directors Myers and Kemp on their new appointments.

RECOGNITIONS

Employee Recognitions

Ms. Ivan Maldonado, Director of Transportation, recognized:

Operator of the Month - January 2021 ~ Bus Operator Steven LaberOperator of the Month - February 2021 ~ Paratransit Operator Joshua Trotman Operator of the Month – March 2021 ~ Bus Operator Vera JohnsonTeamster Employee of the Quarter for 2nd Quarter FY2021 ~ Controller Robert Gunter Customer Service Representative for 2nd Quarter FY2021 ~ Elizabeth Lanauze

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June 7, 2021

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Mr. Juston Lafler, Director of Maintenance, recognized:

Maintenance Employee of the Month – January 2021 ~ Paint & Body Technician JamesJohnsonMaintenance Employee of the Month – February 2021 ~ Route Maintenance Attendant Tashika ClarkMaintenance Employee of the Month – March 2021 ~ Fleet Master Vehicle Custodian Patricia Ashford

Chair Smith stated that it is great to get an insight to the lives of HART employees who are so appreciated for the service that they provide to customers.

CONSENT AGENDA

Director Myers moved and Director Schisler seconded the motion to approve the Consent Agenda:

a. Resolution #R2021-06-23 ~ Authorizing Staff to Proceed with Solicitation and Resulting Contract Award for Procurement of Semi-rugged Laptop Computers for Use by Field Transit Supervisors

b. Resolution #R2021-06-24 ~ Authorizing Staff to Proceed with a Solicitation for the Procurement of a Vendor Contract to Design and Install the Replacement of Existing Automatic Bus Entry and Exit Gates Along 19th Avenue

c. Resolution #R2021-06-25 ~ Amendment of the Memorandum of Understanding (MOU) Between Hillsborough Transit Authority (HART) and Tampa Downtown Partnership (TDP) to Assist with Operating the Tampa Downtown On-Demand Transportation Service to Retroactively Extending the Expiration Date from March 31, 2021 to April 30, 2021, at No Additional Cost to HART

d. Resolution #R2021-06-26 - Authorization to Increase Settlement Amount of the Mediated Settlement Agreement in the Case of St. John v. HART (Case No: 16-CA-6570) for the Sum of $125,350 for the Incident Occurring on July 18, 2018 on Falkenburg Road in Hillsborough County, Florida (Claim #855862)

Ms. Arthur performed a roll call vote. Directors Castor, Frazier, Hudson, Johnson, Kemp, McClain, Myers, Overman, Schisler, and Smith voted aye. The motion carried unanimously.

APPROVAL OF ACTION ITEMS RECOMMENDED FOR FURTHER REVIEW

This presentation was in support of the following action item.

Fiscal Year 2021 Proposed Program of Projects (POP)

Ms. Joanne Caceres, Director of Budget and Grants, presented an overview of the fiscal year 2021 Proposed Program of Projects. Ms. Loretta Kirk, Interim Chief Financial Officer, reviewed the

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June 7, 2021

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public outreach. A full copy of the presentation is available upon request from the Board Administrator at [email protected].

a. Resolution #R2021-06-27 ~ Approval of the Proposed Program of Projects (POP) and Authorization to Apply for and Accept all FY2021 Federal Transit Administration Funding

Director Kemp moved and Director Overman seconded a motion to approve Resolution #R2021-06-27 ~ Approval of the Proposed Program of Projects (POP) and Authorization to Apply for and Accept all FY2021 Federal Transit Administration Funding.

Chair Smith asked if public comments were taken from online sources.

Ms. Kirk explained that the first comment received and responded to was from an online source, while the second comment was received at the public hearing.

Director Schisler inquired what HART can do, if anything, to improve the allocation of funding for next year.

Ms. Adelee Le Grand, Chief Executive Officer, explained that staff is currently working to ensurethat data submitted to the National Transit Database (NTD) is accurate and reflects all of the services provided, as in the past, not all data was reported. She continued that the team has identified a gap in the reporting of paratransit trips provided by the taxi service. Ms. Le Grand stated that the team is hopeful that the updated reporting will show that HART is moving more people, and thus change the funding allocation. She further explained that changes in reporting may require vendor changing their metrics and way of reporting data, but it is not something that cannot be resolved to move forward. Ms. Le Grand noted that in addition, staff has correspondedwith the Federal Transit Administration (FTA) Region IV about the allocation to ensure that they agree with this course of action, and they do. She further noted that there is a local decision to determine a methodology to ensure that funds are being spent correctly based on the need.


b. Resolution #R2021-06-28 ~ Authorize the Chief Executive Officer to Execute a Two-Year Public Transportation Grant Agreement (PTGA) at a total project cost of $1,402,041between the Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) for the TECO Line Streetcar Service

Director Kemp stated that this agreement is excellent news, especially since COVID-19 negatively affected the ridership opportunity. She noted that the free service has made an enormous differencein the streetcar ridership.

Director Kemp moved and Director Myers seconded a motion to approve Resolution #R2021-06-28 ~ Authorize the Chief Executive Officer to Execute a Two-Year Public Transportation Grant Agreement (PTGA) at a total project cost of $1,402,041 between the Hillsborough Transit

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June 7, 2021

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Authority (HART) and the Florida Department of Transportation (FDOT) for the TECO Line Streetcar Service.

Director Overman thanked the City of Tampa for this partnership as the streetcar service is critically important to the economic success and stated that she appreciates the fact that the City has stepped to the plate. She inquired what the Board can do to assist in finding the remainder of the funding needed for the match. Director Overman asked for further details on the match requirement and/or not currently committed dollars specific to HART as she was unable to find the information in her back-up materials.

Mr. Christopher Cochran, Director of Service Development, stated that his understanding throughactive discussions with the City of Tampa, and the CRAs is that they have committed to allocating funds to this match. He stressed that HART staff is very confident at this point in time, that the funding will be available to execute this agreement at likely no additional charge to HART.

Director Overman stated that she would like to avoid the situations that have previously occurred with prior commitments where the Board did not have enough information to assist with fundraising for HART. She asked that staff ensure that the Board is apprised of new information as it is available so they can support the efforts for the streetcar project.

Mr. Cochran added that the funding is not due until October for the sake of a timeline.

Director Kemp stated for the record that she would like the Commissioners to understand that she raised at the last Commission and Tourist Development Board meeting about using the tourist development tax, which is obviously not in a great state at this time, as funding for streetcar operations. She noted that the funding may not be immediate source for funding the match, but in the future, certainly as that fund grows on an annual basis, she would like to see that contributing in some ways to the streetcar operations as there probably will be the need for a permanent source of operations funding.

Director Castor thanked the County, the HART Board, and specifically FDOT Secretary David Gwynn for the partnership and commitment to ensure that the City maintains this asset of the streetcar service. She spoke of the importance of the service, particularly with the rise in tourism and involvement in the community. Director Castor noted that this mode of transit is not only for our visitors, but many individuals who use the streetcar as a mode of transportation to commute to and from work. She stated that it really is a great example of transit solutions in our community.


Director Castor left the meeting at 9:30 a.m.

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June 7, 2021

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PRESENTATION

Fixed Route Schedule Modification

Mr. Ivan Maldonado, Director of Transportation, provided an overview of proposed service modifications effective June 13, 2021 and the scheduled communication plan. A full copy of the presentation is available upon request from the Board Administrator at [email protected].

Director Overman stated that her understanding is that the reason these changes are occurring is not due completely to ridership, but more importantly to funding and manpower. She asked how much of the changes are for improving reliability. Director Overman noted that her concern of a declining scale by moving several routes to 60-minutes headways. She continued that transit moving away from a 15-minute ridership opportunity ends up in a place where people do not use the service as their primary choice of travelling about the community. Director Overman further asked how much can be done to improve on the deliverable times so that people can count on it. She added that with 60-minute headways, if a patron misses one trip, they will have to wait an hour to get the next one or arrive at their destination two hours early and not everyone has such flexibility with work and medical commitments. Director Overman recognized the financial constraints, but noted that she wanted to ensure that the long-term strategic plan will bring frequency back as a primary goal so that ridership can increase. She noted that the number of riders actually shows those that are willing to wait an hour for a bus in the event that they miss it.

Ms. Le Grand explained that there are service standards that existed before COVID-19 that dictatethe frequency of the service provided based on the demand. She continued that, as the presentation demonstrates, for a demand of less than 15 passengers per hour based on service standards and demand, the appropriate frequency is 60 minutes. Ms. Le Grand further explained that this markup explored disconnect between the current service levels with the service standards. She added that she is unsure of the reasoning, but previously, there were decisions made to increase frequency on routes that did not have the demand. Ms. Le Grand stated that the resources are strained, because there is more service provided than demand dictates; therefore, there are not enough availableresources to cover the service. She added that in order to improve reliability, the service provide needs to match the service standards which every transit agency has and are based on their geographic makeup and demographics of their user base. Ms. Le Grand summarized that these service changes are going back to basics and implementing the service the way it should be designed based on supply and demand. She explained that as this process continues, staff will review the demand, ensuring that there is a keen understanding of how and where the demand is growing while remaining nimble enough to make corrections or adjustments. Ms. Le Grand stated that this markup is not a change in the process, but rather returning to standards ensuring that the right level of service is provided. She added that while no one wants to wait two hours for a bus, they also do not want to wait for a bus that is expected every 30 minutes, but is constantly late. Ms. Le Grand stated that she is very confident with the plan that the team has put together over many months ensuring that comments were received from everyone who touches this processincluding Operations and Maintenance. She stressed that June 13, 2021 is not the end date, but rather the first day of this new schedule, and staff will constantly review the data to make any needed adjustments.

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Director Schisler stated that he feels this is almost like a rebuilding period to redevelop demand for the service. He noted that moving the routes up an hour is pretty scary and he recognized that a lot of people rely upon this service, but more people need to rely upon it to build the demand, and ridership. Director Schisler continued that building the demand and ridership comes from recognizing the fact that there are limited dollars which is stretching the availability while expecting customers to trust HART to be reliable. He expressed that he is glad for this rebuilding process now before a total disaster occurs forcing the process, but everyone needs to work to promote the current service and future goals. Director Schisler implored on the employees to do everything possible to meet the expectations now, and going forward. He noted that he is not happy about having to do it, but it is time to do it.

Director Knight joined the meeting at 9:53 a.m.

Director McClain stated that he favors this move and agreed with Director Schisler that it is scary, particularly with 60-minute routes, but it is a good thing. He noted that he has ridden on the routes mentioned when there was not been very many patrons on the bus. Director McClain requested that staff come back to the Board at a later date with an update on where that data is leading.

Chair Smith agreed that these service changes are the first step towards right-sizing the HARTcommitment to service given the data available. She noted that staff will be tracking the changes to determine how the system works and make adjustments if needed. Chair Smith noted that the plan is for staff to return to the Board to allow for them to monitor and provide input.

Director Kemp noted that a previous overhaul of service branded Mission MAX was portrayed as creation of more efficient and direct routes, but a lot of the reason was due to the fact that the Agency was direly underfunded and there was not enough said about the lack of resources. She stressed that she thinks that there is too little recognition of how underfunded HART is as it is the most underfunded transit agency in the nation by a large amount, even compared to the neighboring Agency in Pinellas County who has a higher millage rate with less coverage size. Director Kemp stated that she has notice a lot of focus recently in service to the airport which is never merited by the ridership numbers and should be explored. She requested that service maps have more distinct colors to demonstrate various frequency levels as it tells the community the most about the system. Director Kemp noted that it is very unusual in other places for only two routes be at 15-minute frequency, which speaks volumes about how underfunded HART is. She noted that the underfunded service underserves the community and it is really important to let people know that these cuts are due to right sizing because current resources cannot afford to do much more. Director Kemp stressed that the Agency is not just reviewing and tracking ridership numbers, but resources as well. She pointed out that there was a resource allocation rather than a right-sizing because of ridership. Director Kemp explained that while all agencies have had decreases in ridership, HART kept a much higher percentage than any other transit agency in the country, which shows how critical the service is and how it is such a lifeline for most people because it is so de minimis. She noted that while she understands that this is a needed change, after reviewing the routes she has some concerns that a lot of the routes tend to be very meandering and long, takingan hour to complete. Director Kemp continued that there are probably portions of those routes that are heavily used and other portions that may be almost next to zero, which may skew the

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June 7, 2021

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ridership causing for efficient parts of the routes to be cut. She added that this is a very blunt way for service changes and suggested taking a more surgical approach using heat mapping to where routes are used and how much they are used so that there could be a more precise use of resources. Director Kemp explained that she is concerned about cutting duplicative routes because it is eliminating alternative routes for the patrons. She provided the example of how the routes 32 and 275LX are long and meandering with very limited resources. She added that the route 275LX should be a shared responsibility with Pasco County, since the Agency is so desperately short of funds. Director Kemp stated that she hopes in the future it will be possible to review the routes more closely.

Director Johnson stated that he agreed with Director Schisler that this is rebuilding process that the Agency definitely needed. He stated that he supports this action and thinks that it has been well thought out by staff. Director Johnson highlighted that all college campuses are starting to have students back on campuses and it is important to review the ridership numbers. He continued that there is a good opportunity, with the number of students going back to work and campus, to ensure that they are able to not only get to classes, but also from the classes to the jobs.

Director Overman noted that she is very involved in affordable housing and is deeply sensitive to cuts in transit service when it occurs near affordable housing, especially new affordable housing,where people typically have come out of either homelessness or lack of security, and do rely on buses. She continued that there is a major large affordable housing unit that opened up where service in front of it was cut, but there is a bus stop not too far from it. Director Overman added that the stop does not have a shelter and patrons who miss the bus wait an hour for another trip in various weather conditions can become problematic causing people not to take the risk. She suggested determining the leading reasons why people stop riding transit or do not ride it in the first place, and how it can be ensured that opportunities to capture ridership are not missed when affordable housing is developed throughout Hillsborough County. Director Overman inquired if the Agency has effectively reached out to mid- to large- size employers throughout the county to develop relationships with them about encouraging the use of transit, which will help build the ridership to those employment centers. She added that affordable housing complexes should be contacted as well as they come online because there are so many from the previous years and many coming in the future. Director Overman stated her hopes that, as ways to rebuild the system are explored, outreach is conducted to the stakeholders in need of transit to encourage and invite them to use the service which will increase our ridership.

Director Schisler asked for a presentation at a future meeting on the marketing plan. He spoke of the need for funding and the difficulty of securing funding without significant ridership numbers, especially with the public and legislators. Director Schisler explained that it will go a long way in the future to demonstrate efforts by HART to fix issues moving forward and growing within the community. He asked for staff to provide a report on how the Agency is achieving that on a regular basis, on a quarterly basis. Director Schisler announced that in Temple Terrace, there is a major employer coming on line in the next couple of months that will potentially have 1,000 people a day going there. He mentioned that, additionally, there was significant apartment complexes and housing developments going up in the area and suggested that the Agency reach out. Director Schisler stressed that the Board will not micromanage, but they should be aware of the marketing plan to effectively reach out to constituents.

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Director Kemp stated her concern that during Mission MAX, a route on Cypress Avenue going to the Tampa Housing Authority was cut and it resulted in a lot of complaints as that was a well-used destination. She asked that staff be mindful of that location and evaluate what service can be provided to that location.

Ms. Le Grand thanked the Board for the energy behind the engagement, noting that it is a good sign that the Board is actively engaged and understands the product that the Agency is responsible for. She first clarified that ridership has not returned from the effect of COVID-19, so there is the same service provided as before COVID with only 50% of people using the service. She continued that regardless of the industry in question, there would have to be a conversation with the Board of Directors to figure out why the business is providing the same amount of supply when there is less demand. Ms. Le Grand stressed that first and foremost, staff is ensuring that there is the correct balance of supply and demand which is difficult in transit, because people depend on transitservice and do not expect to wait for two hours or an hour for a bus or a train. She added that the Agency has to get to the point that reliable service is provided. Ms. Le Grand explained that 60-minute service is not the best service or the service that HART wants to provide to the community, but that is the amount of service HART is able to provide right now based on funding. She added that as a very informed and educated Board, they recognize this is not just about supply and demand alone, but also understanding the financial resources for manpower and vehicles. Ms. Le Grand noted that there will be a couple things done differently in the future, including the budget conversation, because in the past, no information was shared about how much budget is availableto supply service. She continued that, from her understanding, there is a list of items that are shown that will be funded, but no conversations about what level of service the funding allows for and the Board needs to start having that conversation. Ms. Le Grand stated that when those conversations do not happen, routes start to get cherry picked by Board members who have an affinity for an area. She continued that while those conversations are also important, the Board should first understand how much service can be put in place with the dollars available, because once that is understood, service can start to be prioritized to the community by way of the service standards. Ms. Le Grand noted that this method is not innovative, it is just understanding how much service can be bought with the available dollars, reviewing service standards, understanding where that funding should be utilized, and then having a conversation with the community so they understand the challenges. She referred to Director Schisler's comment noting that marketing campaigns encompass that information, including helping the community understand that public transit is a business. Ms. Le Grand continued that if more customers are not added to the business, the Agency will not be successful; so moving forward, there needs to be a better understanding of where the current customer base is, as well as who can be attracted to use transit. She stressed that this can not be just verbal, but has to be in a plan format to integrate with the strategic planning process. Ms. Le Grand added that this plan has to discuss the ridership or demand as well as the funding required to provide the service that the community wants. She assured the Board that the team is taking notes and moving in the direction that they are requesting. Ms. Le Grand noted that the June Committee meetings will start the conversation of the strategic plan, and get the Agency poised to show the Board what they are requesting.

Chair Smith noted that this has been an excellent discussion and summarized that ridership will not grow without offering a better product, and more frequent service that can only be

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June 7, 2021

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accomplished with better funding. She stated her appreciation for staff noting the concerns of the Board and providing the context and explanation that was needed to pull this discussion altogether. Chair Smith agreed with Ms. Le Grand that it is important to see where the customers are today in addition to where the possible customers are for the future. She added that the idea of the ferry service is that there are thousands of people going to MacDill every day so that is a given pool of people that can be understood for where future ridership might be. Chair Smith noted that when exploring the strategic plan and the transit-oriented development, the first mile/ last mile bicycle infrastructure can be a relatively inexpensive part of that transportation infrastructure, getting people to and from bus routes keeping in mind that they will need to either take their bicycles with them or provide for bicycle parking as well.

LEGISLATIVE REPORT

Ms. Lorena Hardwick, Director of Government Relations, introduced the members of the state and federal legislative support team from Holland and Knight that were at the meeting via CMT and provided highlights from the reports enclosed in the packet.

SOLE SOURCE PROCUREMENT AND ONE-TIME DEVIATION TO PROCUREMENT MANUAL

Mr. John Edmondson, Director of Procurement and Contracts Administration, reported that there were three sole source procurements and one deviation from the Procurement Manual for the month of April, and referred the Board members to the full report in the packet. He explained that there was a sole source award for Trapeze Software Group in the amount of $65,000 for approximately seven months’ worth of user license, access and maintenance support. He added that during that time, staff will evaluate the platform as a whole, examining each individual module to ensure that HART is maximizing the modules. Mr. Edmondson stated that the other sole source award was approved by the Board on April 5, 2021 for a contract with Infrastrategies in the amount of $113,600 for services related to the August 2020 submission to the FTA requesting that the streetcar modernization and extension program be included in the President’s 2022 budget. He reported that the deviation from the requirements of the procurement manual was approved by the Board Chair on April 22, 2021 for Jackson Lewis P.C. in the amount of $135,000 to employ attorney, William Mosely for the labor contracting and collective bargaining agreements as well as a comprehensive economic model that allows the negotiators and stakeholders discussing the contract element to review the financial impact of those items that are being discussed.

CHIEF EXECUTIVE OFFICER’S REPORT

Ms. Le Grand stated that the majority of her report was addressed in the Fixed Route Schedule Modification Presentation discussion

Ms. Le Grand reported that there have been a few team changes and additions. She continued that, as mentioned in the public comment earlier, Mr. Scott Drainville is now serving as the Interim Deputy Chief of Transportation, as well as his current role as Deputy Chief of Maintenance. Ms. Le Grand stated that he has been with the organization for awhile and has gained a lot of respect within the organization through his great work with the Maintenance Division. She expressed that she is very confident that that same type of culture and work ethic, and philosophy will be brought

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to transportation. Ms. Le Grand announced Mr. Jose Marquez has been hired as the Director of Safety and Security noting that he has been in the public space of safety for a very long time and gained many certifications including getting certified as an OSHA instructor. She added that based on his background and certifications, the Training Department will report to him because histraining certification will allow for not only internal trainings but also, the assurance that all regulations are followed. Ms. Le Grand reintroduced Ms. Kirk, who spoke previously in the meeting, as the Interim Chief Financial Officer, noting that she retired from the Greater Cleveland Transit Authority in 2017, where she served over 30 years, 21 years of which she served as their Chief Financial Officer presiding over Procurement, DBE, Risk Management, Human Resources, and other several departments. She explained that Ms. Kirk has a wealth of knowledge as a retired CPA and she understands the business of transit where she spent a vast majority of her professional time. Ms. Le Grand stated that she is looking forward to working with her not only on the financial side, but as part of the leadership team to ensure that the organization is moving in the right direction. She encouraged the Board to give the employees a warm welcome.

Ms. Le Grand reported that the budget process is moving forward and committed that staff will ensure that the budget is presented to the community so they understand what HART is doing and how the dollars are spent. She added that there is a plan for a robust public engagement process where staff will go throughout the entire community and give them an opportunity to hear what the budget is, understand, what the dollars can fund, get their input, and document it. Ms. Le Grand explained that this process will allow for people to know what the budget is, what the dollars are spent on and why. She continued that staff will return to the next meeting with the schedule.

Chair Smith agreed that there was a robust discussion on the Program of Projects and the Strategic Planning process moving forward and stated her appreciation for the Board's engagement on everything from the big picture of policy to the detailed discussion of ideas for really looking into the routes. She noted that HART leadership is also appreciated and that she is excited about the new hires.

Director Overman thanked Ms. Le Grand for her leadership, expertise, and the work in right-sizing the Organization, and showing the leadership what's necessary to be successful going forward. She noted her appreciation that the robust conversation was had with the legislative team on the line because she believes that the discussion helped them understand some of the concerns, needs, and issues that HART is wrestling with as they try to right size the service, and move in to thefuture. Director Overman stated that she sees the future as very positive and she looks forward to the strategic planning conversation and partnership with the legislative team to ensure that everything is in order when it comes to acquiring the resources to deliver the services that theCounty deserves.

Director Kemp stated that she is very excited for the future, and feels like the Agency is making the decisions it has to make at this time, but she is really looking forward to the strategic planning opportunities and pleased to see how the Organization is progressing along.

CHAIR’S REPORT

There was no Chair’s Report.

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GENERAL COUNSEL’S REPORT

Ms. Mandell reported that, relating to the transit surtax litigation, there will be a hearing on June 22, 2021, in front of the judge to take up the issue of the local process as to whether or not it will be handled locally or the Department of Revenue will handle it in Tallahassee. She continued that the governments are very confident that the issue will be able to keep it local. Ms. Mandel noted that she is available at any time for questions.

HART BOARD COMMITTEE REPORTS

Chair Smith referred the Board members to the materials in the packet.

STATUS REPORTS


REPORTS FROM HART BOARD REPRESENTATIVES


MONTHLY INFORMATION REPORTS


OLD BUSINESS

There was no old business.

NEW BUSINESS

There was no new business.

ADJOURNMENT

The meeting adjourned at 10:37 a.m.

ATTEST

Commissioner Mariella Smith, ChairpersonHART Board of Directors

Councilmember Gil Schisler, SecretaryHART Board of Directors

Julia Mandell, Esquire HART Board General Counsel

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BOARD COMMITTEE TRANSMITTAL

TO: MEMBERS OF THE HART BOARD

FROM: COUNCILMEMBER GIL SCHISLER, VICE-CHAIR, FINANCE AND AUDIT COMMITTEE

DATE: JUNE 21, 2021

RE: Resolution #R2021-07-29 ~ Authorizing Staff to Proceed with a Solicitation for Procurement of a Vendor Contract for Transit Advertising

Finance and Audit Committee held a meeting in a hybrid format on June 21, 2021

Attendance in PersonCommittee Members (1) Staff (12)Commissioner Kemp Danielle Arthur

DeWayne BrownJoanne CaceresEartha ColeJohn EdmondsonSara GogoLoretta KirkAdelee Le GrandChanita MooreYolanda MorenoLena PetitTeri Wright

Others Present (1)Julia Mandell, Gray Robinson

Attendance via Communications Media Technology (CMT)Committee Members (3) Staff (1)Marvin Knight Gregory BrackinCommissioner Kimberly OvermanCouncilman Gil Schisler Others Present (0)

Committee Members Absent (1)Melanie Williams

Finance and Audit Committee reviewed the action item and formed the consensus in support of approval of the action item at the July 19, 2021, Board of Directors meeting.

Attachments:I. Committee Agenda Report

II. Resolution #R2021-07-29

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ATTACHMENT IHillsborough Transit Authority

Finance and Audit Committee Hybrid Meeting June 21, 2021

Authorizing Staff to Proceed with a Solicitation for Procurement of a Vendor Contract for Transit Advertising

OVERVIEW

The purpose of this solicitation is to invite prospective vendors to submit a proposal to provide revenue generating transit advertising services across all of our brands (HART, HART Plus, and TECO Streetcar line).

RECOMMENDATION

That the Finance and Audit Committee review the action item to authorize staff to proceed with a solicitation for the procurement of a vendor contract for transit advertising; and advance this item to the full Board of Directors at the July 19, 2021 regular Board meeting.

BACKGROUND

On average, Americans spend nearly one hour commuting between home, work, and entertainment (American Time Use Survey 2017). From a marketing standpoint, that’s a lot of time spent in front of transit advertising campaigns, compared to, for example, the 35 minutes per day people spend on Facebook.

HART’s brand offers advertisers scale, viewability, and increasing return on investment measurement capabilities. HART is seeking a vendor that will consider new, unique revenue generating opportunities while maintaining the majority of HART branding on the greatest visual assets: vehicles and rolling stock. Beyond an active fleet of 177 buses, 89 paratransit vehicles, 11 streetcars, 639 shelters; HART has a variety of customer touch points available to advertisers, such as: transfer and transit centers, high ridership bus stops, a website and two mobile apps.

HART is seeking prospective vendors to present new opportunities where adversities can reach their target audience and see measurable results on their business objectives. HART is seeking innovative advertising executions that further improve the customer experience.

SOLICITATION METHOD

This solicitation will be conducted using a Request for Proposals (RFP) process, whereby vendor responses will be evaluated, scored, and ranked by a select group of subject matter experts and an award made to the vendor with the highest ranked proposal.

FINANCIAL IMPACT

This is a revenue sharing contract that is expected to generate approximately $1 million per year in revenue for HART.

The period of performance for the resulting contract will be for a three-year base period and two additional one-year optional periods for a total of five years.

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The resulting contract will be awarded to the highest ranked vendor at the conclusion of the evaluation process and will be presented to the Board of Directors for final review and approval prior to execution.

NEXT STEPS

1. Present recommendation by the Finance and Audit Committee to the full Board of Directors at the July 19, 2021 regular Board meeting.

2. Initiate the solicitation process no later than July 31, 2021

3. Conclude the solicitation process and determine the successful vendor between September 1 2021 and September 15, 2021.

4. Present contract award information to the Finance and Audit Committee on October 18, 2021 for consideration.

5. Pending advancement from the Committee, present contract award information to the Board of Directors on November 1, 2021

Prepared by: Jacqueline Hallow, Chief of Communications & Marketing

Reviewed by: John Edmondson, Director of Procurement and Contracts

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ATTACHMENT II

RESOLUTION NO. # R2021-07-29

A RESOLUTION AUTHORIZING STAFF TO PROCEED WITH A SOLICITATION FOR PROCUREMENT OF A VENDOR CONTRACT FOR TRANSIT ADVERTISING

WHEREAS, Hillsborough Transit Authority (HART) requires transit advertising for the Authority’s Vehicle Fleet and TECO Line Streetcar; and

WHEREAS, a new contract is required in support of the transit advertising program; and

WHEREAS, the resulting contract is expected to generate revenue of approximately $1 million per year; and

WHEREAS, the period of performance of the resulting contract will be no longer than five years (three years of base performance with two one-year optional terms) from the date of award; and

WHEREAS, the resulting contract does not have a DBE participation or SBE set-aside requirement; and

WHEREAS, the solicitation will be conducted using the Request for Proposal method;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT:

Section 1. Staff is authorized to proceed with a solicitation for the procurement of a vendor contract for the provision of transit advertising.

Section 2. Proper officers of the HART are authorized to do all things necessary and required in order to implement the terms of the aforementioned solicitation and resulting contract.

Section 3. This resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JULY 19, 2021.

Commissioner Mariella Smith, Chairperson ATTEST: HART Board of Directors


__________________________________Julia Mandell, Esquire

HART Board General Counsel

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DATE: JUNE 21, 2021

RE: Resolution #R2021-07-30 ~ Authorizing Staff to Proceed with a Solicitation for the Procurement of a Professional Contract for Architectural and Engineering General Consultants










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Authorizing Staff to Proceed with a Solicitation for the Procurement of a Professional Contract for Architectural and Engineering General Consultants

OVERVIEW

This solicitation and the task-order based contract will provide services of qualified architectural and engineering consultants to support ongoing and future capital improvement projects.

RECOMMENDATION

That the Finance and Audit Committee review the action item to authorize staff to proceed with a Solicitation for the Procurement of a Professional Contract for Architectural and Engineering General Consultants; and advance this item to the full Board of Directors at the July 19, 2021 regular Board meeting.

BACKGROUND

HART is in need of professional expertise in various disciplines related to capital improvement and construction projects of highly complex nature. Such expertise is critical to ensure that capital projects are designed and constructed in accordance with all local, state, and federal construction and safety standards, and that the materials used are appropriate for the intended project. Projects range from transit infrastructure at bus stops to new transit facilities, including existing facility upgrades and expansions, including drainage, roadway, signage and signalization, feasibility study, as well as other studies necessary to complete assigned transit projects.

Task orders will be issued on an as-needed basis and will cover such capital improvement tasks as the provision of advice, reports, project development, feasibility assessment studies, financial analysis, operational planning and technical expertise, as well as drawings architectural and engineering services such as preliminary and construction drawings. Each task order will include a scope of work, schedule of deliverables, and milestone dates for completion of associated tasks.

SOLICITATION METHOD

This solicitation will be conducted using a Request for Qualifications (RFQ) process, whereby consultants’ responses will be evaluated, scored, and ranked by a select group of subject matter experts; and an award made to the top three consulting firms with the highest ranked qualifications.

At the conclusion of the evaluation process and negotiations with the three highest ranked firms, the resulting contracts will be presented to the Board for final review and approval prior to execution.

The solicitation and resulting contracts do not contain a DBE goal or SBE set aside requirements; however, all responding firms will be encouraged to use D/W/MBE firms for subcontracting opportunities, to the greatest extent practicable. Certified minority and SBE firms will be targeted for direct delivery of the solicitation materials.

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FINANCIAL IMPACT

The estimated cost of this project is $3 million and the period of performance for the resulting contract will be for a three-year base period and two additional one-year optional periods for a total of five years. Funding for these services is allocated and budgeted through the FY2021 Capital budget.

NEXT STEPS

1. Present recommendation by the Finance and Audit Committee to the full Board of Directors at the June 21, 2021 regular Board meeting.

2. Initiate the solicitation process no later than June 23, 2021.

3. Conclude the solicitation process and determine the successful vendor no later than September 12, 2021.

4. Present contract award information to the Finance and Audit Committee on October 18, 2021 for consideration.

5. Pending advancement from the Committee, present contract award information to the Board of Directors in November, 2021.

Prepared by: Daniel Rodriguez, Project Manager III


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ATTACHMENT II


A RESOLUTION AUTHORIZING STAFF TO PROCEED WITH A SOLICITATION FOR PROCUREMENT OF A PROFESSSIONAL CONTRACT FOR ARCHITECTURAL AND ENGINEERING GENERAL CONSULTANTS

WHEREAS, Hillsborough Transit Authority (HART) requires A&E General Consulting for Capital Projects; and

WHEREAS, new contracts are required in support of the Capital Projects; and

WHEREAS, the estimated value of the resulting contracts is $3 million; and

WHEREAS, funding for these services is allocated and budgeted through the FY2021 Capital budget; and

WHEREAS, the period of performance of the resulting contract will be no longer than five years (three years of base performance with two one-year optional terms) from the date of award; and

WHEREAS, the resulting contract does not have a DBE participation or SBE set-aside requirement; and

WHEREAS, the solicitation will be conducted using the Request for Qualification method;


Section 1. Staff is authorized to proceed with a solicitation for the procurement of professional contracts for the provision of A&E general consultants for capital projects.

Section 2. Proper officers of the HART are authorized to do all things necessary and required in order to implement the terms of the aforementioned solicitation and resulting contract.






HART Board General Counsel26




DATE: JUNE 21, 2021

RE: Resolution #R2021-07-31 ~ Authorizing Staff to Proceed with a Solicitation for the Procurement of a Vendor Contract to Construct Bus Bays, Shelter Pads and Landing Pads at East Yukon Street and 26th Street












Authorizing Staff to Proceed with a Solicitation for the Procurement of a Vendor Contract to Construct Bus Bays, Shelter Pads and Landing Pads at East Yukon Street and 26th Street

OVERVIEW

This solicitation is to obtain a contractor to upgrade two complementary bus stops at East Yukon Street and 26th Street. This project will construct a bus bay, shelter pads and landing pads, add an ADA sidewalk ramp with detectable warnings on the north and south sides of East Riverhills Drive, near the intersection of East Yukon Street and 26th Street.

RECOMMENDATION

That the Finance and Audit Committee review the action item to authorize staff to proceed with a solicitation for the procurement of a vendor contract to construct bus bays, shelter pads and landingpads at East Yukon Street and 26th Street; and advance this item to the full Board of Directors at the July 19, 2021 regular Board meeting.

BACKGROUND

The complementary bus stops located the City of Tampa Parks and Recreation’s Rowlett Park are on the North and South sides of East Riverhills Drive. The bus stops do not currently have adjacent bus bays and are not compliant with ADA standards by being at grade and on grass. This project was submitted in the Project Justification Report for the Capital Improvements Programs for FY21-22, and funding for this project is allocated through the FY2021 capital budget.

SOLICITATION METHOD

The solicitation will be conducted using an Invitation for Bid (IFB) process with the resulting contract award to the lowest responsive responsible vendor for a period of three months from the date of award.

The resulting contract will be presented to the Board for final review and approval prior to execution.

The solicitation and resulting contract do not contain a DBE goal or SBE set aside requirements; however, all responding vendors will be encouraged to use D/W/MBE firms for subcontracting opportunities, to the greatest extent practicable.

FINANCIAL IMPACT

The estimated cost for this project is $81,851. Funding for this project is allocated through the FY2021 capital budget.

NEXT STEPS

1. Present recommendation by the Finance and Audit Committee to the full Board of Directors at the July 19, 2021 regular Board meeting.

2. Initiate the solicitation process no later than July 31, 2021.

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3. Conclude the solicitation process and determine the successful vendor no later than August 31, 2021.

4. Award a contract to the lowest responsive, responsible bidder no later than September 14, 2021.

5. Notify the HART Board of Directors about the award to a vendor.

Prepared by: DeWayne Brown, Project Manager

Reviewed by: Lynda Crescentini, Director of Enterprise Project Management Office

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ATTACHMENT II


A RESOLUTION AUTHORIZING STAFF TO PROCEED WITH A SOLICITATION FOR THE PROCUREMENT OF A VENDOR CONTRACT TO CONSTRUCT BUS BAYS, SHELTER PADS AND LANDING PADS AT EAST YUKON STREET AND 26TH STREET

WHEREAS, Hillsborough Transit Authority (HART) has a need for Construction Services; and

WHEREAS, a new contract is required to provide the required materials and services; and

WHEREAS, the estimated value of the resulting contract is $81,851; and

WHEREAS, Funding for this project is allocated through the FY2021 capital budget; and

WHEREAS, the period of performance for the resulting contract will be no longer than three months from the date of award; and

WHEREAS, the resulting contract does not have a DBE participation or SBE set aside requirement; and

WHEREAS, the solicitation will be conducted using the Invitation for Bid method;


Section 1. Staff is authorized to Proceed with a solicitation for the procurement of a vendor contract to construct bus bays, shelter pads and landing pads at East Yukon Street and 26th Street.

Section 2. Proper officers of the HART are authorized to do all things necessary and required in order to implement the terms of the aforementioned contract







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DATE: JUNE 21, 2021

RE: Resolution #R2021-07-32 ~ Authorizing the Chief Executive Officer to Award a Contract to Gallagher Benefit Services for the Provision of Consulting, Brokerage, and Administration of Various Employee Benefits Programs for a Total Not-to-Exceed Amount of $826,625












Authorizing the Chief Executive Officer to Award a Contract to Gallagher Benefit Services for the Provision of Consulting, Brokerage, and Administration of Various Employee Benefits Programs for a Total Not-to-Exceed Amount of $826,625

OVERVIEW

The Contractor shall provide consulting and broker services for employee health insurance and benefits programs for HART, including health, dental, vision, EAP, pharmacy, life insurance, and other employee benefits programs.

RECOMMENDATION

That the Finance and Audit Committee review the action item authorizing the Chief Executive Officer to award a contract to Gallagher Benefit Services for the provision of consulting, brokerage, and administration of various employee benefits programs for a total not-to-exceed amount of $826,625; and advance this item to the full Board of Directors at the July 19, 2021 regular Board meeting.

BACKGROUND

HART leverages the services of a professional benefits broker to ensure that employee benefits programs are acquired and administered pursuant to various state and federal requirements. In addition, the services of a professional benefits broker is needed to perform the following labor-intensive tasks (not an exhaustive list):

1. Market, evaluate, select and secure all insurance services (Health, Dental, Vision, Employee Assistance Program, Pharmacy, Self-Funded Reinsurance, Flexible Spending Accounts, Group Life, Accidental Death and Dismemberment, and Long-Term disability); including preparing the bid specifications and soliciting proposals from insurance carriers that specialize in group insurance plans; evaluation of solicitation responses to determine the quality of respondents administration coverage, claim payment procedures, customer service, networks, reserve establishment policies and financial stability;

2. Perform an internal review and report of employee health benefits programs for cost effectiveness, program design, competitiveness and plan or claims administration; including premium calculations, drug co-pay rates, I&U reserve requirements, retiree specific calculations that reflect Medicare drug benefit GASB, OPEB accounting rules on retiree benefits, and options for the Authority to consider in addressing these issues;

3. File all relevant documents related to HART’s self-funded health plan under the Florida Statute 112.08;

4. Provide advice and assistance reviewing the Authority’s benefits program and recommend alternative benefit designs or delivery systems as dictated by emerging plan costs or benefit practices by preparing a strategic benefits review and report, benchmarking other comparable governmental entities on a quarterly basis; coordinate monthly meetings with HART staff and attend Board meetings as needed; and

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5. Provide retirement plan consulting, recordkeeping, education, and monitoring of investment services for the HART Deferred Compensation Plans, to include the 457 (b) and 401 (a) plans.

PROCUREMENT CONSIDERATIONS

On February 4, 2021, a Request for Proposal (RFP-44130) for benefit broker services was issued in compliance with HART procurement policies. The solicitation notice was posted on HART’s website and DemandStar and published on Bonfire. Twenty-one firms downloaded the solicitation.

On March 11, 2021, four timely proposals were received and reviewed by Procurement for responsiveness. Three proposals were determined to conform to essential requirements in the proposal submittal. The proposal from National Benefit Service Center (TBSC) was deemed unacceptable as being non-responsive to the requirements of the RFP. The remaining proposals were technically evaluated by an evaluation committee comprised of five HART staff members and two HART staff member as technical advisors and subject experts.

Review factors were weighted at 1000 points and included:

Qualifications of the Firm 150 PointsQualifications of the Staff 150 PointsCurrent Client Carriers 100 PointsWork Plan 300 PointsPrice (Schedule) 300 Points

Evaluation Tabulation:

Total Price Technical Tech %Supplier 1,000.00 pts 300 pts 700 pts

Gallagher Benefit Services 883 233 650 93%

McGriff, Seibels & Williams 818 300 518 74%

BKS Partners 698 215 483 69%

FINANCIAL IMPACT

The total not-to-exceed amount of this award is $826,625 ($145,000 per year with $101,625 for ad hoc task order consultation) with a period of performance of not more than five years (three year base period with two one-year option periods).

Funding for this service is included in the approved FY21 operating budget and will be requested for annual approval in operating budgets for FY22 through FY27.

33



NEXT STEPS

Present recommendation by the Finance and Audit Committee to the full Board of Directors at the July 19, 2021 regular Board meeting.

Prepared by: Sarah Gogo, Manager of Benefits


34

ATTACHMENT II


A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO AWARD A CONTRACT TO GALLAGHER BENEFIT SERVICES FOR THE PROVISION OF CONSULTING, BROKERAGE, AND ADMINISTRATION OF VARIOUS EMPLOYEE BENEFITS PROGRAMS FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $826,625

WHEREAS, Hillsborough Transit Authority (HART) requires Benefits Broker Services for its employees; and

WHEREAS, HART issued a Request for Proposals RFP-44130 in compliance with HART procurement policies; and

WHEREAS, proposals were received and evaluated in accordance with HART procurement policies and State of Florida Statutes; and

WHEREAS, Gallagher Benefit Services, Inc. was determined to have the capacity to perform the work and prices offered by Gallagher Benefit Services, Inc. were determined to be fair and reasonable; and

WHEREAS, funding for this service is included in the approved FY21 operating budget and will be requested for annual approval in operating budgets for FY22 through FY27;


Section 1. The Chief Executive Officer is authorized to award a contract to Gallagher Benefit Services for the provision of consulting, brokerage, and administration of various employee benefits programs for a total not-to-exceed amount of $826,625.

Section 2. Proper officers of the HART board are authorized to do all things necessary and required in order to implement the terms of the aforementioned contract.







35




DATE: JUNE 21, 2021

RE: Resolution #R2021-07-33 ~ Authorize the Chief Executive Officer to Award a Contract to American Construction Services, Inc. of Tampa for the Construction of Sidewalk Improvements at the University Area Transit Center (UATC) in the Amount of $185,248.70 plus a Contingency of $37,049.74 for a Total Not-to-Exceed Amount of $222,298.44












Authorize the Chief Executive Officer to Award a Contract to American Construction Services, Inc. of Tampa for the Construction of Sidewalk Improvements at the University Area Transit Center (UATC) in the Amount of $185,248.70 plus a Contingency of $37,049.74 for a Total Not-to-Exceed Amount of $222,298.44

OVERVIEW

This contract award is for labor and materials needed to complete a sidewalk improvement project at the University Area Transit Center (UATC). This project will replace the sidewalk and landing pads on the 27th Street side of UATC for improved ADA access on and off buses, as well as construct additional bus bays and shelter pads.

RECOMMENDATION

That the Finance and Audit Committee review the action item to authorizing the Chief Executive Officer to award a contract to American Construction Services, Inc. of Tampa for the construction of sidewalk improvements at the University Area Transit Center (UATC) in the Amount of $185,248.70 plus a Contingency of $37,049.74 for a Total Not-to-Exceed Amount of $222,298.44; and advance this item for review by the full Board of Directors at the July 19, 2021 regular Board meeting.

FINANCIAL IMPACT

The total not-to-exceed value of this contract is $222,298.44 with a period of performance of six months from the date of Notice to Proceed.

The contract does not contain a DBE goal and was not awarded as an SBE set aside. American Construction Services, Inc of Tampa is a certified SBE.

Funding for this project is allocated through the FY2021 capital budget.

BACKGROUND

UATC is located just north of James A. Haley Veterans Administration Hospital, at the corner of 131st Avenue and 27th Street. The project is located on the 27th Street side of the transit center. UATC was built in the late 90es, at a time when HART buses utilized hydraulic lifts to assist wheelchair boardings. For these types of lifts, the original landing pads were built at the existing road grade, and for the various bus lengths for the fleet at that time. In the mid-2000s, HART buses moved to a mechanical ramp that folded out of the bus. This type of ramp requires an elevated landing area in order to meet a proper ADA slope. HART also now utilizes primarily 40-foot buses, as a result, the landing pads need to be expanded to accommodate a firm and stable surface that provides access to and from the front and back doors of the vehicles (buses). This project will not only make these stops ADA accessible, but will also increase the number of bus bays from four to seven.

PROCUREMENT CONSIDERATIONS

IFB-44282 was issued on May 4, 2021 and was open to the public for responses from all interested parties. The solicitation notice was posted to HART’s website and DemandStar and published on

37



Bonfire on May 4, 2021. Twenty-eight contractors downloaded the solicitation. Four firms, American Construction, C&T Contracting Services, Flores Construction Co, and Kimmins Contracting submitted bids on June 9, 2021.

Sixteen DBEs and SBEs were sent invitations to bid. Three of the bids received were from a DBE contractor and SBE contractors.

NEXT STEPS

HART Board of Directors authorizes the Chief Executive Officer to award a contract for construction services to American Construction Services, Inc of Tampa.

Prepared by: Dan Rodriguez, PMP, Project Manager III

Reviewed by: Lynda Crescentini, Director of Enterprise PMOJohn Edmondson, Director of Procurement and Contracts

Total Cost# Items UOM Quan?tyRequiredUnitPrice TotalCost UnitPrice TotalCost UnitPrice TotalCost UnitPrice TotalCost

1#1-1 Mobilization LS 1 $1,950.00 $1,950.00 $15,400.00 $15,400.00 $12,000.00 $12,000.00 $85,000.00 $85,000.00#1-2 Layout Survey LS 1 $5,370.00 $5,370.00 $10,500.00 $10,500.00 $3,000.00 $3,000.00 $18,000.00 $18,000.002#2-1 Remove Existing Concrete Sidewalk SY 250 $56 $14,000.00 $37.80 $9,450.00 $24 $6,000.00 $13 $3,250.00#2-2 Remove Existing Curb LF 215 $20.85 $4,482.75 $3.50 $752.50 $12 $2,580.00 $24 $5,160.00#2-3 Remove Existing Storm Pipe LF 10 $89.75 $897.50 $183.96 $1,839.60 $150 $1,500.00 $200 $2,000.00#2-4 Remove Stormwater Structure EA 1 $2,775.00 $2,775.00 $806 $806 $2,250.00 $2,250.00 $4,000.00 $4,000.00#2-5 Remove and Relocate Existing Fence LS 1 $12,500.00 $12,500.00 $18,080.00 $18,080.00 $3,000.00 $3,000.00 $7,500.00 $7,500.00#2-6 Remove Miscellaneous LS 1 $1,500.00 $1,500.00 $2,508.00 $2,508.00 $14,250.00 $14,250.00 $8,000.00 $8,000.003#3-1 Concrete Curb & Gutter, Type D LF 355 $23.60 $8,378.00 $30.80 $10,934.00 $60 $21,300.00 $39 $13,845.00#3-2 Concrete Curb & Gutter, Type F LF 60 $24.50 $1,470.00 $35 $2,100.00 $90 $5,400.00 $68 $4,080.00#3-3 Type F Gate Inlet Structure EA 1 $2,590.00 $2,590.00 $5,868.00 $5,868.00 $9,750.00 $9,750.00 $7,800.00 $7,800.00#3-4 Concrete with Fibermesh CY 35 $189 $6,615.00 $560 $19,600.00 $675 $23,625.00 $1,150.00 $40,250.00#3-5 Sidewalk, concrete, 6" SY 190 $89.75 $17,052.50 $75 $14,250.00 $60 $11,400.00 $180 $34,200.00#3-6 Asphalt Paving, SP-12.5, Traffic C, 4" TN 30 $326 $9,780.00 $478 $14,340.00 $600 $18,000.00 $390 $11,700.00#3-7 Asphalt Paving, SP-12.5, Traffic C, 1.5" TN 50 $341 $17,050.00 $335 $16,750.00 $750 $37,500.00 $300 $15,000.00#3-8 Mill Existing Asphalt, 1.5" SY 565 $14.25 $8,051.25 $34 $19,210.00 $23 $12,995.00 $22 $12,430.00#3-9 Fine Grading SY 525 $13.25 $6,956.25 $9 $4,725.00 $23 $12,075.00 $55 $28,875.00#3-10 12" Stabilized Subgrade SY 325 $49 $15,925.00 $41 $13,325.00 $75 $24,375.00 $61 $19,825.00#3-11 8" Stabilized Base SY 325 $42 $13,650.00 $33 $10,725.00 $53 $17,225.00 $49 $15,925.00#3-12 Optional Base Group 10 SY 150 $39 $5,850.00 $52 $7,800.00 $150 $22,500.00 $128 $19,200.004#4-1 Thermoplastic Solid, 6" LF 550 $1.60 $880.00 $6 $3,300.00 $3 $1,650.00 $1.75 $962.50#4-2 Thermoplastic Solid, 12" LF 180 $3.29 $592.20 $18 $3,240.00 $6 $1,080.00 $7.25 $1,305.00#4-3 Thermoplastic Solid, 24" LF 105 $6.65 $698.25 $30 $3,150.00 $12 $1,260.00 $30 $3,150.00#4-4 Thermoplastic - Bus Only Marking EA 5 $410 $2,050.00 $672 $3,360.00 $263 $1,315.00 $550 $2,750.00#4-5 Tree Protection Fence LF 100 $12.50 $1,250.00 $15 $1,500.00 $8 $800 $20 $2,000.00#4-6 Maintenance of Traffic (MOT) Lane Closures PER SET UP 1 $3,350.00 $3,350.00 $3,500.00 $3,500.00 $4,500.00 $4,500.00 $23,000.00 $23,000.00#4-7 Testing - Compaction EA 5 $375 $1,875.00 $420 $2,100.00 $1,200.00 $6,000.00 $300 $1,500.00#4-8 Signs EA 6 $280 $1,680.00 $350 $2,100.00 $525 $3,150.00 $625 $3,750.00#4-9 Mulch, Soil, and Landscape Sod SY 100 $22.50 $2,250.00 $12.50 $1,250.00 $38 $3,800.00 $14 $1,400.00#4-10 Concrete Flume and Grate EA 3 $2,660.00 $7,980.00 $2,000.00 $6,000.00 $9,750.00 $29,250.00 $13,000.00 $39,000.00#4-11 ADA Detectable Warning EA 4 $225 $900 $220 $880 $750 $3,000.00 $1,000.00 $4,000.005#5-1 Performance Bond EA 1 $2,450.00 $2,450.00 $3,500.00 $3,500.00 $4,500.00 $4,500.00 $4,389.00 $4,389.00#5-2 Payment Bond EA 1 $2,450.00 $2,450.00 $3,500.00 $3,500.00 $4,500.00 $4,500.00 $4,389.00 $4,389.00

American Construction C&T Contracting Services LLC FLORES CONSTRUCTION CO KIMMINS CONTRACTING $185,248.70 $236,343.10 $325,530.00 $447,635.50

38

ATTACHMENT II


A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO AWARD A CONTRACT TO AMERICAN CONSTRUCTION SERVICES, INC OF TAMPA FOR THE CONSTRUCTION OF SIDEWALK IMPROVEMENTS AT THE UNIVERSITY AREA TRANSIT CENTER (UATC) IN THE AMOUNT OF $185,248.70, PLUS A CONTINGENCY OF $37,049.74 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $222,298.44

WHEREAS, Hillsborough Transit Authority (HART) has a need for Construction Services; and

WHEREAS, a new contract is required to provide the required materials and services; and

WHEREAS, the total not-to-exceed value of the contract is $222,298.44; and

WHEREAS, funding for this project is allocated through the FY2021 capital budget; and

WHEREAS, the period of performance for the resulting contract will be no longer than six months from the date of Notice to Proceed; and

WHEREAS, the contract does not have a DBE participation or SBE set aside requirement; and

WHEREAS, the solicitation was conducted using the Invitation for Bid method;


Section 1. The Chief Executive Officer is authorized to award a contract to American Construction Services, Inc of Tampa for the construction of sidewalk improvements at the University Area Transit Center (UATC) in the Amount of $185,248.70 plus a Contingency of $37,049.74 for a Total Not-to-Exceed Amount of $222,298.44.

Section 2. Proper officers of the HART are authorized to do all things necessary and required in order to implement the terms of the aforementioned contract.






HART Board General Counsel 39

Board of Directors Hybrid MeetingJuly 19, 2021

Fiscal Year 2022Proposed Ad Valorem

Tax Millage Rate

40

Overview

2

Historical Ad Valorem Revenues

Next Steps

Board Resolution

41

Historical Revenues

3

Fiscal Year Millage Ad Valorem Prior Year Change % of Change

FY 2016 0.5000 $34,869,378 $2,470,831 7.6%FY 2017 0.5000 $37,509,438 $2,640,060 7.6%FY 2018 0.5000 $40,801,680 $3,292,242 8.8%FY 2019 0.5000 $44,834,934 $4,033,254 9.9%FY 2020 0.5000 $48,315,324 $3,480,390 7.8%FY 2021 Budget 1 0.5000 $52,659,860 $4,344,536 9.0%

FY 2022 Proposed 1 0.5000 $56,947,073 $4,287,213 8.1%

1 HART budgets at 95% of Ad valorem proceeds

42

Next Steps

4

July 20

• Certify taxable values to the Property Appraiser• Provide prior year and current year proposed millage rate• Provide current year roll-back rate• Announce the date, time and location of Public Hearings

September 13

• Hold First Public Hearing• Adopt tentative FY22 millage rate and proposed budget

September 27

• Hold Second and final Public Hearing• Adopt final FY22 millage rate and annual budget

43

QUESTIONS ORCOMMENTS

44

Board Resolution today

Resolution #R2021-07-34 ~ Certifying the Proposed Ad Valorem Tax Millage Rate for the Fiscal Year 2022 Budget

6

45

Hillsborough Transit AuthorityBoard of Directors Virtual Meeting

July 19, 2021

ACTION ITEM

Resolution #R2021-07-34 ~ Certifying the Proposed Ad Valorem Tax Millage Rate for the Fiscal Year 2022 Budget

OVERVIEW

Pursuant to Florida Statute 200.65, HART has 35 days from receipt of the certified property value to advise the Property Appraiser of its proposed (not to exceed) millage rate, of its rolled-back rate and the date, time, and place at which a public hearing will be held to consider the proposed millage rate and the tentative budget (pursuant to Florida Statute 129.03).

FINANCIAL IMPACT

The fiscal impact of this agenda item is the estimated revenue generated from ad valorem taxes based on the proposed (not to exceed) millage rate of 0.5000 and the certified property values received on June 23, 2021. Based on the final certified property valuation of $119,888,574,306 it is estimated that $59,944,287 of revenue will be generated. At 95%, $56,947,073 will be budgeted in the HART FY2022 operating budget. This represents an 8% increase in taxable values and a $4,287,212 increase over FY2021 budget. The millage rate comparison from FY2021 is as follows:

Proposed AdoptedFY2022 FY2021 Difference/Percent

Proposed (not to exceed) millage 0.5000 0.5000 0.0000 / 0.00%Projected budgeted Ad Valorem $56,947,073 $52,659,860 $4,287,212 / 8%

BACKGROUND AND DISCUSSION

HART is an independent taxing district and is authorized by its Charter to levy ad valorem tax based on full evaluation of real property within the jurisdictional limits of its constituent members, at a rate sufficient to produce an amount that may be necessary for effectuating the process of the Authority (Article VI, Section 2, Special Region Taxation of Charter; and Florida Statutes 163.570).

If a taxing authority does not provide the required information within 35 days, the taxing authority cannot levy a millage rate greater than the rolled-back rate for the upcoming year. The Property Appraiser will calculate the rolled-back rate and use it to prepare the notice of proposed property taxes (s.200.065 (2) (b), F.S.).

The FY2022 millage rate will be reflected on the August tax notices. Once the proposed millage is certified, the Board can lower the millage rate at the September budget public hearings but cannot increase the millage above the certified rate.

The following data will be certified to the Property Appraiser:

A. The prior year millage for FY2021 is 0.5000;

B. The proposed (not to exceed) millage for FY2022 is 0.5000;

46

Hillsborough Transit AuthorityBoard of Directors Virtual Meeting

July 19, 2021

C. The proposed (not to exceed) millage rate of .5000 is 5.78% above the rolled-back rate of .4727; and

D. The first public hearing to tentatively approve the millage is September 13, 2021 at 5:30 p.m. at a location to be determined.

NEXT STEPS

As required by statute, HART will hold two public hearings:

The first public hearing is scheduled for September 13, 2021 at 5:30 p.m. at a location to be determined. This public hearing is publicized on the TRIM Notice mailed by the Property Appraiser. Immediately following the Public Hearing, HART will hold a full Board meeting to:

A. Adopt the tentative millage and tentative budget;

B. Publicly announce the percent, if any, by which the proposed millage exceeds the rolled-back rate; and

C. Publicly announce the second public hearing for September 27, 2021 at 5:30 p.m. at a location to be determined to consider the approval of the final millage and budget. This second public hearing is also advertised and cannot be held sooner than two days, nor later than five days, after it is advertised in the newspaper.

Prepared by: Joanne Caceres, Director of Budgets and Grants

Reviewed by: Loretta Kirk, Interim Chief Financial Officer

Attachment: Resolution # R2021-07-34

47

ATTACHMENT

RESOLUTION NO. #R2021-07-34

A RESOLUTION CERTIFYING THE PROPOSED AD VALOREM TAX MILLAGE RATE FOR THE FISCAL YEAR 2022 BUDGET

WHEREAS, in compliance with Florida Statutes Chapters 129 and 200, budgets have been prepared; and

WHEREAS, the proposed HART budget for Fiscal Year 2022 requires the imposition of ad valorem taxes to support its operations;


Section 1. The proposed ad valorem millage as shown below is hereby certified for the Fiscal Year 2022.

Proposed AdoptedFY2022 FY2021 Difference/Percent0.5000 0.5000 0.0000/0.00%

Section 2. Pursuant to Section 200.65, Florida Statutes, the Chief Executive Officer or her designee is hereby authorized to execute Certifications of Taxable Value.



______Commissioner Mariella Smith, ChairpersonHART Board of Directors

ATTEST:

Councilman Gil Schisler, SecretaryHART Board of Directors

Julia Mandell, EsquireHART Board General Counsel

48

Procurement Authority Levels(not to exceed)

1*Pending Board approval

Buyer(A) Purchase Orders (PO)

(B) Task Orders (TO)

(C) Modifications to POs

(D) Modifications to TOs

Adelee M Le Grand Unlimited Unlimited Unlimited Unlimited

*Loretta Kirk $500,000 $500,000 $500,000 $500,000

*Cathy Zickefoose $150,000 $150,000 $150,000 $150,000

Charles Siegfried $50,000 $100,000 $50,000 $50,000

Audry Reeves $50,000 $100,000 $50,000 $50,000

Tina Prieto $50,000 $50,000 $50,000 $50,000

Rebecca Bidonne $25,000 $25,000 $25,000 $25,000

49

Action Item

Resolution #R2021-07-35 ~ Authorizing the Chief Executive Officer to Delegate Contracting Officer Authority to the Named Employees in the Finance Department

2

50


July 19, 2021

BOARD ACTION ITEM

Resolution #R2021-07-35 ~ Authorizing the Chief Executive Officer to Delegate Contracting Officer Authority to the Named Employees in the Finance Department

OVERVIEW

The Agency’s Procurement Manual establishes in Section 2-100 (Procurement Authority and Responsibility) that the Board of Directors confer, by resolution of the Board of Directors, general authorizations to named Authority employees to execute purchases and enter into contracts on behalf of the Authority. These individuals shall be recommended to the Board of Directors by the Chief Executive Officer.

FINANCIAL IMPACT

None.

BACKGROUND

The Board of Directors by its Charter and state statute has the authority and responsibility to promulgate policies governing the procurement, management, control, and disposal of any and all supplies, services, and construction required by the Authority.

On November 2, 2020, the Board of Directors adopted a new Procurement Manual. The manual includes policies and procedures covering the appointment of contracting officers to serve as official agents of the Authority. It also conveys the authority to select and appoint contracting officers to the Chief Executive Officer, but requires that the Board of Directors pre-approve the named individuals.

In selecting contracting officers, the Procurement Manual requires the Chief Executive Officer to consider public contract experience, training, education, judgment, character, and ethics.

Loretta Kirk serves as the Interim Chief Financial Officer and at times may need to be a signatory delegate, not to exceed $500,000.

Cathy Zickefoose serves as the Interim Director of Procurement & Contracts Administration and at times may need to be a signatory delegate, not to exceed $150,000.

The Chief Executive Officer has reviewed the public contract experience, training, education, judgment, character, and ethics of each and believes them to be qualified to serve in this capacity. Further, these individuals require this authority to carry out the normal duties of their positions.

51


July 19, 2021

The following table reflects the employees with delegated authority to procure on behalf of HART.

BUYER

(A) Purchase Orders or

any similar instrument

not to exceed:

(B) Delivery or Task Order against pre-established

contracts not to exceed:

(C) Modifications to

Purchase Orders, or similar

instruments where the modifications do not cause the purchase order

amount to exceed:

(D) Modifications to delivery or

Task Orders against pre-existing contracts, where the modifications do not cause

the delivery or task order to exceed:

and where the modifications do not change the terms and conditions of the pre-existing

contracts

Adelee M. Le Grand Unlimited Unlimited Unlimited Unlimited

*Loretta Kirk $500,000 $500,000 $500,000 $500,000

*Cathy Zickefoose $150,000 $150,000 $150,000 $150,000

Charles Siegfried $50,000 $100,000 $50,000 $50,000

Audry Reeves $50,000 $100,000 $50,000 $50,000

Tina Prieto $50,000 $50,000 $50,000 $50,000

Rebecca Bidonne $25,000 $25,000 $25,000 $25,000

*Pending Board approval

NEXT STEPS

The Chief Executive Officer will issue delegation letters to the named individuals.

Prepared by: John Edmondson, Director of Procurement & Contracts Administration


Attachment: Resolution #R2021-07-35

52

ATTACHMENT

RESOLUTION NO. #R2021-07-35

A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO DELEGATE CONTRACTING OFFICER AUTHORITY TO THE NAMED EMPLOYEES IN THE FINANCE DEPARTMENT

WHEREAS, the Agency’s Procurement Manual establishes in Section 2-100 (Procurement Authority and Responsibility) that the Board of Directors confer, by resolution of the Board of Directors, general authorizations to named Authority employees to execute purchases and enter into contracts on behalf of the Authority; and

WHEREAS, the Procurement Manual refers to these individuals as Contracting Officers; and

WHEREAS, in accordance with the Procurement Manual, these individuals are recommended to the Board of Directors by the Chief Executive Officer (CEO); and

WHEREAS, in selecting Contracting Officers, the Procurement Manual requires the CEO to consider public contract experience, training, education, judgment, character and ethics; and

WHEREAS, Loretta Kirk serves as the Interim Chief Financial Officer and at times may need to be a signatory delegate, not to exceed $500,000; and

WHEREAS, Cathy Zickefoose serves as the Interim Director of Procurement & Contracts Administration and at times may need to be a signatory delegate, not to exceed $150,000; and

WHEREAS, the CEO has determined that the employees have the adequate public contract experience, training, education, judgment, character and ethics to act as Contracting Officers;


Section 1. The CEO is authorized to delegate Contracting Officer authority to the following Agency employees:

Loretta Kirk, Interim Chief Financial Officer Cathy Zickefoose, Interim Director of Procurement & Contracts Administration

Section 2. Proper officers of the Hillsborough Transit Authority are authorized to do all things necessary and required in order to implement the revisions to the policy manual.

Section 3. This Resolution shall take effect immediately upon its adoption.

53

ATTACHMENT


________________Commissioner Mariella Smith, ChairpersonHART Board of Directors

ATTEST:

________________Councilmember, Gil Schisler, SecretaryHART Board of Directors

Julia Mandell, EsquireHART Board General Counsel

54

Hillsborough Transit AuthorityBoard of Director Hybrid Meeting

July 19, 2021______________________________________________________________________________

SOLE SOURCE AWARDS REPORT – MAY 2021

Vendor: Swiftly, Inc.

Amount: $72,000 increase ($84,000 total)

Justification: On December 11, 2020 HART executed a sole source award to Swiftly, Inc. for annual user licenses for Streetcar operations. Swiftly is a fully integrated transit planning software platform for public transit agencies that allows for real-time performance monitoring, run times, and other CAD/AVL functions to improve system performance. Swiftly, Inc. is the sole proprietor of the software. This award was amended to include licensing for bus operations and to consolidate two separate awards.

Sole Source Awards FYTD

Prepared by: Procurement & Contracts Administration


Date Awarded To Description of Goods/Services No. Awards Award Amnt.

10/1/2020 Archive Corporation Media Storage, Off-site 1 10,556$ 10/1/2020 Archive Corporation Paper Records Storage, Off-site 1 8,000$ 10/15/2020 Trapeze Software Group Inc Trapeze Annual Maintenance 1 328,332$ 11/9/2020 Bonfire Interactive Ltd. Bonfire Software Renewal 1 29,756$ 11/13/2020 Everbridge Emergency Notification Software 1 14,782$ 12/10/2020 Microsoft Corporation Microsoft Premier Unified Support Plan 1 82,585$ 12/11/2020 Swiftly Inc Streetcar Transit Planning Solution 1 12,000$ 12/21/2020 Insight Public Sector Veeam Network Storage 1 21,824$ 12/21/2020 Presidio OpenDS Umbrella 1 16,830$

2/2/2021 Innovative Cloud Solutions Microsoft Great Plains Renewal 1 83,974$ 3/12/2021 APTA Functional Performance Peer Review 1 45,000$ 4/16/2021 Trapeze Software Group Inc Trapeze EAM Annual Maintenance 1 65,665$ 4/22/2021 Jackson Lewis P.C. CBA Negotiations 1 135,000$ 4/28/2021 InfraStrategies Streetcar Extension Strategic Planning 1 113,600$ 5/11/2021 Swiftly Inc Bus Transit Planning Solution - Prorated renewal1 72,000$

Grand Total 15 1,039,903$

55

Hillsborough Transit AuthorityJoint Strategic Planning and External Relations andOperations and Safety Committee Hybrid Meeting

June 21, 2021

Attendance in PersonCommittee Members (3) Staff (12)Tyler Hudson Danielle ArthurEric Johnson Chris CochranCommissioner Pat Kemp Eartha Cole

Scott DrainvilleLoretta KirkLorena HardwickAdelee Le GrandChanita MooreYolanda MorenoLena PetitJustin WillitsTeri Wright


Attendance via Communications Media Technology (CMT)Committee Members (5) Staff (3)Rena Frazier Greg BrackinMarvin Knight John EdmondsonRichard McClain Jose MarquezCommissioner Kimberly OvermanCouncilman Gil Schisler


Attendance log are attached.

The June 21, 2021 Joint Strategic Planning and External Relations and Operation and SafetyCommittee meeting was held in a hybrid format with committee members physically present at the HART Administrative Office, 1201 East 7th Avenue, Florida Conference Room, and the rest of the Committee members participating via Communication Media Technology (CMT).


The meeting was called to order by Strategic Planning and External Relations Committee Chair Commissioner Pat Kemp at 9:04 a.m. Pledge of Allegiance followed.

Ms. Danielle Arthur, Board Administrator, performed roll call for attendance. Committee members Frazier, Hudson, Johnson, Kemp, McClain, Overman, and Schisler were present. Committee member Williams was absent.

56


June 21, 2021

Committee Chair Kemp suggested that the meeting be facilitated by one Committee Chair to streamline the agenda flow and allow one person to monitor participation of the Committee members present both virtually and physically in the room. She asked if there were any objections.

There were no objections.

APPROVAL OF MINUTES

Committee Chair Kemp referred the Committee members to the minutes from the May 17, 2021 Strategic Planning and External Relations Committee meeting and Operations and Safety Committee meeting and asked if either Committee had any questions or comments.

There were no questions or comments.

PUBLIC COMMENT (3 MINUTES PER SPEAKER)

There was no public comment.

PRESENTATION

Strategic Planning Discussion

Ms. Adelee Le Grand, Chief Executive Officer, outlined the structure for the presentation and noted collaborative effort that was involved in putting this information together. Mr. Christopher Cochran, Director of Service Development, indicated that the presentation included a comprehensive set of data from the HART Comprehensive Operational Analysis, as well as a combination of information from studies from multiple agencies throughout the region. Ms. Lorena Hardwick, Director of Government Relations, reviewed the 2021 Strategic Planning process, the current size of the Agency, and the current Mission and Vision of HART. Mr. Justin Willits, Senior Planner, detailed the existing studies, projects and service, as well as outlined the future priorities. A full copy of the presentation is available upon request from the Board Administrator at [email protected].

Committee member McClain referred to slide 2 that demonstrated the timeline for development ofthe Strategic Plan as January 2021 through December 2022. He stated that his understanding is that HART already has a strategic plan in place. Committee member McClain inquired if staff isupdating the existing plan or starting from scratch with a new plan.

Mr. Willits responded that HART has a Transit Development Plan (TDP), which is the technical planning work done on an annual basis to submit to the Florida Department of Transportation (FDOT). He added that the strategic plan will lead into an updated TDP for next year and is more of a visioning and strategic plan for the Agency as a whole, whereas the TDP is a more technical service specific document.

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Ms. Le Grand clarified that HART does not have a 20-year strategic plan, but instead, a list of projects identified based on different sets of analyses, either from the TDP or studies done by other Agencies. She stressed that there is not one document that clearly states what it is that HARTwants to do and its role in the community. Ms. Le Grand referred to the timeline, noting that the Agency will need additional time, as most of the work will happen in the last two phases of developing the strategies to trade-offs and opportunities. She continued that once vision, mission, goals, and process for evaluating success are identified, it is important for staff that the strategy is developed for HART to be successful. Ms. Le Grand explained that creation of a solid strategic plan takes time, as it requires coordination in the community, which will be detailed in the evaluating options phase, where a specific strategy will be identified to turn into action items or actual capital and operating projects moving forward. She gave an example of a specific strategy and outlined that after those specific strategies are identified, the budgeting exercises will tie into implementing those strategies on a year over year basis. Ms. Le Grand restated that it will take until the end of December of 2022 to complete, but by that time, the strategies will connect to the budgeting process to allow the Board to determine if the Agency is making the right financial decisions based on implementing the strategies.

Committee member McClain thanked staff for the clarification and noted that he is shocked that HART does not have a strategic plan.

Committee Chair Kemp inquired about the jobs per acre data in the University area.

Mr. Willits stated that he does not have the information readily available, but can provide it separately. He added that he remembers that it is between 10 and 20 jobs/acre so it is not quite as dense as downtown and Westshore at this point.

Committee Chair Kemp referred to slide 13 showing cell phone data and inquired why the data is not nearly as strong along Interstates 275 and 4.

Mr. Willits stated that the data is used primarily as origin and destinations from those placescollecting data from all stops and starts, not just from home to work representing four or five trips throughout the day, not just a single morning and afternoon.

Ms. Le Grand offered that this is a key shift in a way to start thinking about public mobility. She noted that for a long time, in the travel demand model, it has been about trips from home to work or “home-based work trips” as it is technically called, and that is what transit mostly supported. Ms. Le Grand explained that before COVID-19, a lot of people were taking trips outside of merelygoing from home to work, and transit was not meeting those needs. She continued that the Agency can explore if the service should only provide home to work trips or provide all the trips that people want to take by transit or “home-based other trips”. Ms. Le Grand stated that the cell phone data reveals every trip that somebody made from 2013 to 2018, which shows that there is a shift in the way people are moving around.

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Committee member Hudson asked for clarification on how the trips are counted.

Mr. Willits responded that a trip from home to work and back would count as two trips, but if an errand is taken into account, it counts as four.

Committee Chair Kemp noted the importance of travel trends and stated that she is pleased to finally have the technology of cellphone data, as she believes that it is needed, and it will be a great tool to analyzing. She thanked staff for the clarification on how to read the data and look at it from a different angle.

Ms. Le Grand offered, as a point of thought, to look at the service as a business: does it make sense to leave the extra opportunity of “home-based other trips” out of the strategic plan or is there value to reviewing and targeting those trip patterns as well.

Mr. Willits clarified that the slides 13 and 14 both use cell phone data; and slide 14 also shows an overlay of the HART service in comparison to the cell phone data. He added that the data shows that the service is not overservicing as the resources are not available, but it is underserving the Rocky Point area and a couple of other spots that are on the radar for short-term improvements.

Committee member Overman referred to slide 14 compared to slide 13 and noted that some areas with high trip density are not served at all, such as Plant City, parts along the interstate, and Oldsmar. She continued that they appear to be commuter-based types of trips, as opposed to the Brandon, University, and downtown areas. Committee member Overman mentioned that the Brandon, University, and downtown areas also have hospitals, which could account for increase in trips. She pointed out the two slides showing the differences between the density for commuter traffic and the density associated with the basic service traffic that people utilize throughout the day and on the weekends.

Mr. Willits stated that the data is capturing 95% of the automobile traffic, including a lot of the commuter traffic, which staff is comparing to the internal trips within the county, the cell phone data, and the ridership on the existing service to determine if it is meeting the needs and where the gaps are.

Committee member Kemp commented that she has, for years, talked about Oldsmar because as she recalls, it has 12,000 residents and 40,000 people a day that come to Hillsborough to work and it is the area that is underrecognized. She added that CSX tracks go through that area as well. Committee Chair Kemp inquired why some parts of the Interstate-4 are darker than others.

Mr. Willits explained that cell phone data is not perfect, and one of the flaws is that “stop and go traffic” can create inaccurate data points, which is important to remember when reviewing the data. He added that the darker portions can be congestion. Mr. Willits mentioned that this data was compiled over one week in October of 2019.

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Committee member Overman mentioned that it could be where the Florida State Fairgrounds are along with other employment complexes

Ms. Le Grand referred to slide 17, which demonstrated the ridership trend over 5 years for each mode and noted that even with the declining bus ridership, it is still the lion's share of all ridership. She added that the streetcar ridership is increasing exponentially, but it still pales in comparison to the bus service and stressed that the bus service needs to be recognized as the backbone of all service at HART. Ms. Le Grand noted that, when discussing the future, the bus service needs to be strategically and deliberately thought about in terms of how the service should perform. She explained that the other modes are important, but if the bus service cannot perform and be as efficient as possible, other services added to it will not be as successful. Ms. Le Grand posed the question of the role of the bus service for the overall future.

Committee Chair Kemp commented that, from her reading, there are only two places that have more ridership by some other mode than the bus: subway systems in Washington, D.C. and New York, NY. She stressed that, other than that, the bus service is heartbeat and the core of every transit system in the country and it is important for people to know that. Committee Chair Kemp noted that the bus service can be made better with dedicated corridors to ensure frequency as in other jurisdictions around the country. She mentioned that slide 17 shows the plateau that occurred staring in 2016 after a steep climb from as far back as 2008 and when compared to the budget, the ridership trend has never mirrored the trends of the budget.

Committee Vice Chair Schisler inquired about transit supportive policies.

Mr. Willits responded that those are policies that mandate parking requirements in fairly well-served transit areas, where there is good existing service.

Committee Vice Chair Schisler referred to slide 23 that showed recent population growth, and asked what the numbers are based upon while also noting that the Temple Terrace populationgoing forward will be significantly more with the redevelopment district and three other substantive constructions currently occurring. He suggested that in the future, staff reexamine the population in Temple Terrace.

Committee Chair Kemp referred to slide 26 which presented a scenario of serving 50% of the population, noting that the raw calculation of operating expenses is just to reach the population within a quarter mile with any service, not necessarily frequent service.

Mr. Willits confirmed the statement and added that it is the cost for members of the community to simply access the service. He added that frequency of the service is a topic to discuss moving thestrategic planning forward.

Ms. Le Grand added that another question to ask is how to phase in service with better reach in the community. She continued that this can also be reviewed as a way for us to improve our service

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on an annual basis. Ms. Le Grand stated that these are some of the conversations that staff wantsto have. She noted that the purpose of the presentation is to start the conversation and share the questions that will be posed to the leadership team, Operators, etc. Mr. Le Grand explained that this also has to be an internal strategic planning process to understand what they see as challengesand provide them information to ensure alignment with the front lines be returning to the committee for another series of conversations. She expressed that the purpose of slide 26 is to open up a formal conversation, to spur the Committee members’ thinking about what kind of service and at what level should HART provide considering all the data. Ms. Le Grand stated that once it is known how many people the service should reach, staff can go behind the scenes to determine financial impact it would have on the Organization.

Committee member Hudson inquired if 50% of the reach in the community is an industry standardor best practice.

Ms. Le Grand responded that depending on the type of system, there are different metrics. She continued that this 50% reach is in alignment with the most recent study performed by the Tampa Bay Partnership that discussed the overall economy if service increased its reach, and would allow recognition of that economic impact while exploring what HART would have to do to at least try to make that happen. Ms. Le Grand reminded the Committee that the study did have many layers to explore with different levels of service.

Committee member Hudson commented that the 50% reach seems like a crude of a measurement because he does not believe that expanding more 60-minute frequency service just to reach more of the population is a great idea. He mentioned that the frequency of service relative to the proximity of high-density locations seems like a better approach.

Ms. Le Grand agreed that expanding 60-minute frequency service is not a great idea and added that this will not be a system with only one metric. She noted that there needs to be a conversation around frequency, while at the same time being deliberate on attaining the 50% reach. Ms. Le Grand referred to the previous maps noting that staff would employ strategies in those areas that have been identified as right for transit ridership supporting all the attributes that define a transitriders’ persona, which would include increased service and frequency. She noted that part of theconversations should be around frequency. Ms. Le Grand stated that in the last update on the service standards, the longest frequency currently used is 60 minutes, so service will not go beyond that as it did in the past. She continued that she hopes that conversations will lead to a goal of “by a specific timeline, there is no frequency of less than 30 minutes”. Ms. Le Grand stated that the Agency can then work towards that, while understanding the financial implications of attaining a service with that frequency.

Committee member Kemp stated that the Tampa Bay Partnership study have a metric that people would reach their destination within one hour, which would require frequency since they mighthave to switch within a grid system. She commented that she has more commonly seen the metric of “how many people can travel from their origin to destination within 45 minutes”. Committee member Kemp continued that studies show that people will not use transit if it takes longer than

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45 minutes, so that would include more frequent opportunities with an ability to transfer and still complete the trip within 45 minutes.

Committee member Overman asked for clarification that the operating cost of reaching 50% of the population is $134.5 million plus a capital cost of $48.3 million, which is shown in paratheses.

Mr. Willits clarified that the $48.3 million is the estimated increase over the current operating costs of $86.2 million, making the new total $134.5 million.

Committee member Overman inquired if there will need to be consideration of an increase in the capital expenses.

Mr. Willits answered affirmatively.

Committee member Overman stated that the Board will need to know that number in the long term. She spoke about importance of the strategic plan to identify how service can attain that 50% reach by incorporating the transit-supportive policies mentioned earlier in the presentation. Committee member Overman stated that bus service cannot just be put everywhere to get more than 50%reach, it would seem as though HART would need to be very strategic about how they partner with the City of Tampa, Temple Terrace, Plant City and Hillsborough County on their TOD policiesfor identifying where people live and where jobs are created to help facilitate maximizing the opportunity to serve those corridors. She asked for clarification that it was the intent of the transit support of policy.

Mr. Willits responded affirmatively, noting that staff is currently working with the Transportation Planning Organization (TPO) and the City on projections for a few corridors to explore what kind of growth could be absorbed on the transit network with the existing service, and then with modest increases in frequency. He further noted that staff is completing the same exercises with other peer agencies during this process.

Committee member Overman noted that there is HARTPlus service in certain areas of the county where density is starting to infill, but have not been identified as transit emphasis, transit corridors or TOD zones, as they do not have the actual zoning for it at the moment, even though it would seem as they would be appropriate for it. She inquired if part of this process is being able to work in partnership with the land use development in identifying areas that should be designated as TODs, so that HART can efficiently implement its service in those areas.

Mr. Willits stated that such collaboration is a part of the longer-term process. He noted that conversations to -date are focusing on current service, while identifying those places for the future. He added that staff is trying to capitalize on good development along the existing service routes, allowing the Agency to receive more out of current service and trying to fill those empty seats on the buses while striving to reach maybe some places not currently served that are growing in a fairly transit supportive way in the future.

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Committee member Hudson stressed how important it is that the strategic planning effort be integrated into what the County and the City are doing with their comprehensive plans. He added that all zoning decisions needed for the future have to be consistent with the jurisdiction's comprehensive plan; and he believed that there were current efforts to change those. Committee member Hudson stated that the City of Tampa and the County have great, but inchoate, policies about TOD. He further stated that to allow the HART strategic plan to be stronger, any elements in this comprehensive plan, that can make a huge difference in how development decisions are evaluated, should be communicated.

Committee member McClain agreed with Committee member Overman’s comments, but noted that Ms. Le Grand had mentioned incrementally increasing the population served over the years in this 20-year plan. He noted that increasing incrementally will allow for the service to be increased in a very targeted strategic way. Committee member McClain noted that one thing he would like to see moving forward is where the funding will come from to cover the costs of increasing theservice to the 50% reach.

Committee Chair Kemp clarified that slide 26 gives the crudest kind of outlying possibilities and is not a suggestion of a future plan. She stressed that she does not want anybody to get the wrong impression. Committee member Kemp expressed that slide 26 gives a valuable picture for the Committee to see operational cost at 50% reach since cost of operations is 70% of the transit needs,and noted that there would certainly be significant more capital costs. She reiterated that this is just one possibility of a goal and not the only goal moving forward.

Mr. Willits explained that one of the takeaways for next phases of this plan is to analyze what the50% reach could be, based on direction from the Board, whether it is 50% of low income or minority or density over a certain threshold, with a baseline of 30 minutes. He continued that scenarios can be developed for further discussion, but this presentation was the starting point of getting the Agency in the right direction. Mr. Willits stated that staff is currently working with the County Planning Commission and City staff to identify existing density that are supportive, and what corridors have potential in the near term. He noted that staff is reviewing transit emphasis corridors identified in 2005 and exploring the upper limits of the growth potential along the corridors where trips can be absorbed for those that are still pretty consistent with existing service. Mr. Willits stated that staff is then going to perform some calculations that talk about the existing capacity to allow for more people on the existing service that is already performing well, and how to translate that into policy for the short, medium, and long term. He added that this is the best first action that the Agency can take while identifying those corridors experiencing growth that donot necessarily have transit.

Committee member Overman mentioned that at the Transportation Improvement Program (TIP)hearing, there was support at the TPO level of FDOT’s offer to begin the conversation with CSX regarding the rail lines. She continued that that project would be an investment made at the federal level to expand regional access of the CSX lines to serve the county in about 10 to 15 years and spoke of the importance of realizing that the discussion of a passenger rail service has been on the

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priority list for the last 31 years. Committee member Overman added that with FDOT willing to update calculations based on all studies conducted thus far, HART should be absolutely focusedon the core mission of providing bus service throughout Hillsborough County in the best utilization able to provide service in the frequency needed. She added that it also is important to incorporatethe long-term priorities, such as passenger rail, as a transit option within Hillsborough County,even though it may not be within the immediate scope of this strategic plan. Committee member Overman referred to the earlier comment that HART has not had a strategic plan that was not just project-based. She noted that rail service has not moved forward, because it has not been adequately added to the strategic plan of HART or Hillsborough County. She requested that as the strategic plan is developed, that long-term projects not be left off, because the Agency is focused on what currently can be done. Committee member Overman spoke of the importance of incorporating a longer-term vision for Hillsborough County, given the population growth in the area as well as the potential for federal funding that may not have been so easily acquired before. She noted that at a previous meeting with FDOT, it became readily clear that the region will not move forward with passenger rail in any near time period without the federal process that permits funding at the federal level to be approximately 50%, the state provides 25% as well as the local level match in order to invest and create a transit facility. Committee member Overman stressed that not going the federal route, which previously has been the case, the region pays approximately50%-85% of the cost, which keeps projects on the long-term priority list from moving forward because the region cannot handle the cost. She noted the importance of the ground transit level bus service, but also the incorporation of long-term priorities in this strategic plan.

Committee Chair Kemp recalled that she has been interested in rail for the community for several years; and that it was placed on the TIP list last year for $3.5 million for a study hoping that it could be moved forward. She added that both the HART and TPO Boards have voted to pursue this as a project of interest. Committee Chair Kemp stated that she does not believe that anybody ever thought it could be done without federal or state money, especially matching funds. She commented that many people are supportive of looking at the CSX connection from University of South Florida (USF) south of Fowler Avenue to Ybor City to downtown Tampa and then down through South Tampa. Committee Chair Kemp stressed that it travels through the most transit dense area of users in the entire region from USF to downtown. She referred to Committee member Overman’s comment about the long timeframe for this project, and noted that CSX tracks have been converted all over the country. Committee Chair Kemp specifically pointed out that in Florida, it was done decades ago in Miami to create Tri Rail, which still operates today and more recently in 2014, in Orlando to create Sun Rail, which took eight years in total from start of conversations to operations. She added that three of the years on the Sun Rail project involved negotiating the contract which can be copied for the project at HART. Committee Chair Kemp noted that Congresswoman Castor has frequently expressed her strong interest in moving this project forward. She commented that she does not see the project as being a long-term, but rather a short term to explore and see how that fits in the current service model. Committee Chair Kemp stated that the other project that she has worked extensively on is the ferry service that can service Hillsborough County and intercity over to St. Petersburg. She mentioned that at the most recentBoard of County Commissioners (BOCC) meeting, they agreed to assume management of the intercity service. Committee Chair Kemp noted that this project is supported by five different

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jurisdictions: City of Tampa, City of St Petersburg, Pinellas County, Hillsborough County, and FDOT. She added that it is expected that this regional service not only continue, but expand from 6 months to 12 months by 2024 making it a year-round operation. Committee Chair Kemp stated that there is still ongoing work at the county level about the commuter portion of the project from South County, who really want service, to MacDill Air Force Base. She explained that prior to COVID-19, there were more than 100 van pools with between 5 and 15 people going from South County to MacDill, which would take an hour as opposed to 13 minutes on a ferry. Committee member Kemp stated that there is a lot of support by the community for this project as it will also introduce extensive bus service from South County.

Ms. Le Grand stated that these conversations are part of the process. She referred to slide 2 that demonstrated the 2021 Strategic Planning Process and noted that staff is currently in the visioning phase, when discussions on the mission, vision and goals are being had, as well as how to measure success. Ms. Le Grand mentioned that staff does not want to create a goal that cannot be measured because it will be unclear if it is accomplished. She added that this is the current focus with specific projects or strategies building “the evaluation of options” phase. Ms. Le Grand explained that all options, such as the CSX or ferry project, will be explored, building upon understanding about the long- and short-term investments. She further explained that this is a 20-year plus plan, so there will be some projects that will be completed in a shorter period of time, but there will also be projects that take 20 years. Ms. Le Grand stated that outside of this strategic planning effort, the Agency has hired a firm that is building a 20-year financial model with the intention that through the strategic planning effort, when projects are created or service changes are needed and are ready for implementation, the model will demonstrate financial impact on HART. She added that this tool can help make those annual decisions during budget preparation time. Ms. Le Grand noted that there are several priorities that have been discussed over the years creating a great catalog of what the specific projects are, but there is no direct list of what HART wants to implement, how it supports the vision or the community, and why these projects have been chosen for implementation. Ms. Le Grand proposed that staff and the Board work to define who HART is and the Agency’s role in this community through either the existing vision of “HART invites, inspires, and implements sustainable and innovative transportation” or a new vision. Ms. Le Grand pointed out that a vision as something that an Agency will work hard to achieve. She said it is important to determine HART’s aspirational goals that the Organization wishes to accomplish within the next 20 years. She further posed the question of if the community understands the vision, if it means anything to them, and do they see themselves in that kind of community. Ms. Le Grand noted that if this vision does not fit the community, then this is the opportunity to revisit it and put out a statement that people can understand what HART is trying to accomplish. She noted that all of Board members represent different spaces in the community and inquired, from their view point, what role they see HART playing in the future. Ms. Le Grand explained that from the brainstorming today, staff will return to discuss how to bring the ideas into a concise cohesive vision. She stated that, from her position as CEO of HART, she sees HART as an agency providing a competitive mobility choice, not just a choice for one sector of the population because they are low income or transit dependent; but a choice that everybody who has to move around this county can rely on because it is sufficient, effective and reliable.

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Committee member Hudson inquired if it is necessary to have a mission, vision, and motto as well as the definitions for each.

Ms. Le Grand defined a mission as primarily what the Agency is currently performing and stated that the HART mission is “HART takes people to places that enhance their lives”. She offered that more can be added to the mission, if the Board wishes. Ms. Le Grand defined a vision as what the Agency wants to aspire towards, meaning what the Agency wants for the future in taking people places and what is the Agency working toward doing more than currently. She noted that the motto is something catchy.

Committee member Hudson stated that he is in favor of the motto as it has a little of the mission and vision and as a lawyer, he suggested imposing a word count. He expressed that he liked the wording that Ms. Le Grand used as it was a great way to center things. Committee member Hudson spoke about the enormous impact that HART will have on what the city will look like in 100 years.

Ms. Le Grand suggested noting that impact in the region, and the county over the next 100 years in the vision.

Committee member Hudson noted the impact of the streetcar service to the city, and stated that looking backwards would not be the worst thing when thinking about the future. He stressed the importance of being responsible for the future generations.

Ms. Le Grand stated that previously, transit investment was made to support the need to get from point A to point B, but now that transit investment has a direct correlation to economic growth. She continued that the vision is to ensure that HART is playing a major role in the economic growth of the region through investments. Ms. Le Grand noted that not all of the ideas listed today may end up in the vision, but they can lead towards the creation of goals. She agreed with Committee member Hudson that the Agency should be deliberate and ensure that service is utilized not only to get people from here to there, but also to support the economic growth.

Committee member Hudson added that HART is not a bus agency that drives the economy, but itis an economic driver that happens to have a bus. He spoke of the importance of thinking this way in the future.

On Commissioner Kemp’s request, Ms. Le Grand restated her statement that she sees HART to be a competitive transportation choice that is effective efficient and reliable.

Committee Chair Kemp stated that she agrees with that direction for the Agency.

Committee member Overman noted that she is appreciative of the conversation, but part of the vision that everyone has to be cognizant of is the ongoing funding that will be needed to fulfill both the mission and vision of sustainable and innovative transportation options that serve our community. She stated that with the current footprint and growth projections in regards to housing and economic opportunity in Hillsborough County, the timeline works well because in the coming

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months, the BOCC will be discussing a strategy for developing transportation resources. Committee member Overman commented that she assumes that this plan would include funding for transit within the overall mobility transportation plan. She continued that since there is no tax in place to fund transportation, but the BOCC appears to be on a path for creating one, this strategic plan, in conjunction with the conversations and all other elements associated with it, is critically important to clearly identify overall sustainable and innovative transportation. Committee member Overman spoke about importance of making the plan very clear to be incorporated in the work to frame how a revenue source, whether it's a tax or other source, could provide HART with the resources to move that mission and vision forward. She stated that she believes that the goal at these meetings would be to prepare for discussion so the next time the voters are asked for a sales tax initiative in November of 2022, they will act favorably. Committee member Overman reiterated that the timeline for the strategic plan matters and should match the timeframe of the tax if one is implemented. She again spoke of the importance of addressing both short-term goalswhile identifying long-term goals as well.

Ms. Le Grand noted Committee member Overman’s great insight and stated that currently, the Agency is reviewing the vision to ensure that it helps the Agency get to a benchmark year and accomplish several things. She continued that the other current task is creating goals, which is being done from now to the end of the year, in addition to revisiting the vision statement because none of the current projects are tied to specific goals. Ms. Le Grand stated that it is not unique to have a list of projects, a TIP list and TDP, but there are no goals to tie those projects or documents to show achievements of the Agency. She stressed that staff is not trying to get rid of any priorities or any projects that may exist, but there may also be new projects that are identified to add to thelist. Ms. Le Grand stated that either way, the projects need to be tied to some goals created by the Board and provide examples, such as creating a more sustainable environment with use of transit, centering goals around electric vehicles, or providing more frequent and timely service. She added that the vision created this year may not be the vision to keep for the next 30 years, but these are pieces that the Agency is trying to knit together. Ms. Le Grand summarized that once the visionis in place, goals will be created to support that vision. which will lead to creating strategies to implement those goals.

Committee Vice Chair Schisler noted that these are all good points from everyone at the meeting and he thanked Committee Chair Kemp for the update on the ferry project. He agreed with Committee member Overman’s comments on future funding to cover increasing cost of the implementation of these projects while tying them all together into the common goals, mission and vision. Committee Vice Chair Schisler stated that management needs to be very cognizant of the task that will be needed to communicate the strategic plan to the public because none of the goals will lead to success unless the community is convinced to use bus, train, or ferry. He stressed that as part of the planning, the communication plan needs to be developed. Committee Vice Chair Schisler commented that he believes that it is going to be very critical to communicate before any tax increase will be passed by the electorate. He noted that the previous transportation surtax being overturned created a lot of bad publicity which may make it harder to pass this next time. Committee Vice Chair Schisler again stressed that the communication plan will be necessary as part of the overall strategy and development as this moves forward.

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Committee member Johnson recalled a previous comment at the Board meeting made by Ms. Le Grand that the Agency should be run like a business, where there is awareness of what the consumer wants and incorporation of that in the goals and vision planning. He agreed with Committee member Schisler’s comments that the Organization needs to ensure that there isoutreach and communication. Committee member Johnson also noted the Agency should be cautious not to repeat mistakes of previous leadership, but he believes that Ms. Le Grand has done a tremendous job getting the Agency on the right path. He commented that it is frightening that HART did not have a strategic plan, but it appears that the Agency is moving in the right direction by creating one and ensuring that all stakeholders are identified as well as their wants before creating the goals.

Committee Chair Kemp commented that she is very pleased with moving forward. She noted that a strategic plan has been needed as long as she has been on the Board and she was frustrated that the Agency never moved in this direction or had these extremely important conversations. Committee Chair Kemp said she did not believe that people realize that the Agency is always in crisis in terms of inability to provide a reasonable transit system that can grow with the City as it becomes an economic center and provides opportunities. Committee Chair commented that it is important for people to have opportunities to move to other places, get to jobs, and travel to places that enrich their lives. She added that HART has been far behind for such a densely populated area, which has caused too little opportunity to serve the community in a way that is reasonable. Committee Chair Kemp mentioned that this is a great starting point to get the Board thinking about how the Agency should move forward. She noted her belief that there has never been metrics used for cost of ridership or service, or where it gets people in terms of a competitive transportation mobility option that is efficient, effective, and reliable. Committee Chair Kemp stated that she is ready to see this process move forward as she believes that it will be a robust process that will work over time.

Ms. Le Grand thanked the team that has been involved with this process. She continued that this was one of the first assignments she presented to staff asking them to start reviewing previous studies and cataloging what the recommendations are as all of these studies are related to the business that HART is in. Ms. Le Grand explained that staff has gone through that process to put this information together for the conversation today. She referred to Committee member Schisler’s comment about engagement and responded that a part of this process is engagement, which is why this conversation will continue until the end of this calendar year with discussions with the Board, internal stakeholders and partners in the community. Ms. Le Grand continued that they will be asked where they see HART, how the Agency supports its mission or vision, how the service provided enhances or improves what others are doing, and what role HART plays. She continued that staff will start gathering this information using it to help reframe the vision as well as develop goals to return as this process continues with updates. Ms. Le Grand invited the Committee to reach out after the meeting if more comments or suggestions arise so staff can collect it and keep it as a part of the process. She thanked both committees for this joint meeting and opportunity to have this conversation.

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INFORMATION ITEM

Monthly Safety and Security Update - April and May 2021

The item was included in the packet.

OLD BUSINESS


NEW BUSINESS


ADJOURNMENT


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Hillsborough Transit AuthorityFinance and Audit Committee Hybrid Meeting

June 21, 2021

Attendance in PersonCommittee Members (1) Staff (12)Commissioner Pat Kemp Danielle Arthur



Attendance via Communications Media Technology (CMT)Committee Members (3) Staff (1)Marvin Knight Greg BrackinCommissioner Kimberly OvermanCouncilman Gil Schisler


Attendance log are attached.

The June 21, 2021 Finance and Audit Committee meeting was held in a hybrid format with Committee members physically present at the HART Administrative Office, 1201 East 7th Avenue, Florida Conference Room, and the rest of the Committee members participating via Communication Media Technology (CMT).


The meeting was called to order at 11:07 a.m. by Committee Vice Chair Councilmember Gil Schisler. He announced that he will be chairing the meeting in the absence or Committee Chair Williams. He noted that the physical quorum required for a hybrid meeting was not secured for this meeting so the Committee can only receive, discuss and ask questions on the staff presentations of Committee Action Items and form consensus votes for the full Board. Pledge of Allegiance followed.

Ms. Danielle Arthur, Board Administrator, performed the roll call for attendance. Committee members Kemp, Knight, Overman, and Schisler were present. Committee member Williams was absent.

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Committee Vice Chair Schisler referred the Committee members to the Rules for Participation on page 4, and the Roles and Responsibilities of the Committee on page 5.

APPROVAL OF MINUTES

Committee Vice Chair Schisler referred the Committee members to the minutes from the May 17, 2021 and asked if the Committee had any questions or comments.

There were no questions or comments from the Committee.

PUBLIC COMMENT (3 MINUTES PER SPEAKER)

There was no one pre-registered for public comment.

COMMITTEE ACTION ITEMS

Contracts/Solicitations

Mr. John Edmondson, Director of Procurement and Contracts Administration, gave a presentation that supported Committee Action Items “a” through “e”. A full copy of the presentation is available upon request from the Board Administrator at [email protected].

4a. Authorizing Staff to Proceed with a Solicitation for the Procurement of a Vendor Contract for Transit Advertising

4b. Authorizing Staff to Proceed with a Solicitation for the Procurement of a ProfessionalContract for Architectural and Engineering (A&E) General Consultants

4c. Authorizing Staff to Proceed with a Solicitation for the Procurement of a VendorContract to Construct Bus Bays, Shelter Pads and Landing Pads at East Yukon Street and 26th Street

4d. Authorizing the Chief Executive Officer to Award a Contract to Gallagher BenefitServices for the Provision of Consulting, Brokerage, and Administration of various Employee Benefits Programs for a Total Not-to-Exceed Amount of $826,625

4e. Authorize the Chief Executive Officer to Award a Contract to American ConstructionServices, Inc. of Tampa for the Construction of Sidewalk Improvements at the University Area Transit Center (UATC) in the Amount of $185,248.70 plus a Contingency of $37,049.74 for a Total Not-to-Exceed Amount of $222,298.44

Committee member Kemp referred to Committee Action Item 4a, the solicitation for the vendor contract for transit advertising and inquired if the new contract will change the previous process of advertising.

Mr. Edmondson explained that the contract will not change the nature of the vehicle advertising process, but it will consolidate individual awards into a single broker award. He continued that currently, there are different contracts for the exterior wraps of the buses, interior audio

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advertisements, etc. Mr. Edmondson stated that the new contract will consolidate those previously individual contracts into one.

Ms. Adelee Le Grand, Chief Executive Officer, added that the consolidated contract will perform the services that all those individual contracts had done before.

Committee Vice Chair Schisler referred to Committee Action Item 4b and inquired about the annual amount of each contract year from the three-year contract totaling $807,000 for J Gallagher and what services will be received.

Mr. Edmondson explained that in the support documentation under the Financial Impact section of the action item, it identifies that the annual cost is $145,000 per year with a $100,000 ad hoc task order. He continued that the $100,000 ad hoc expenditure can be spent at any time in the contract. Mr. Edmondson also explained that the support documentation contains an exhaustive list of service that Gallagher will complete for HART and listed them for the record.

Committee member Overman referred to Committee Action Item 4a, and asked if the revenue share arrangement will continue as a benefit to HART in the consolidated contract. She noted that she does not want to lose that provision from the current contract.

Mr. Edmondson answered affirmatively noting that the new solicitation will describe the expected revenue share agreement between HART and the successful vendor, and staff will ensure that it is as beneficial as possible.

Committee member Overman noted that a lot of the solicitations do not have a DBE/SBE goal or consideration and inquired if HART has a policy to not pursue those efforts or if the rationale behind not choosing to set aside those goals for any of the contracts can be explained.

Mr. Edmondson stressed that it is not a policy not to pursue goals in that manner. He explained that each federally funded contract award is reviewed for DBE/SBE participation requirements, but if the Agency has met the goal set for the reporting period, then it is not required or in the normal practice to assign a goal that would take the Organization above and beyond whatever that stated goal happens to be. Mr. Edmondson further stated that if the contracts are not federally funded, then they are eligible for participation. He explained that staff reviews each contract to determine the level of sub-contracting opportunities to determine whether or not a qualified or certified firm can, or should participate in that particular contract award. Mr. Edmondson continued that on smaller contract awards, the SBE set aside program is used to solicit and engage certified vendors only for a project award as has been done over the past couple of months. He committed to providing the information. Mr. Edmondson outlined the reasons why the contracts and solicitations presented did not have DBE/SBE goals.

Committee member Overman stated her understanding that unless federal funds are used, a goal is not set. She referred to Committee Action Item 4c noting that staff pursue those types of firms, and asked for confirmation that there was not a competitive response.

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Mr. Edmondson explained that Committee Action Item 4c has not yet been solicited, but staff is targeting some specific firms to communicate with directly to try to engage their participation. He noted that when staff returns to the Board for a follow up, they will explain whether or not that engagement was successful with those particular firms; but there is no participation requirement assigned to that solicitation or resulting contract award.

Committee member Overman asked at what point in the process are the goals established for each of the contracts.

Mr. Edmondson stated that the goals are established when the purchase requisition is received by the Procurement Department after the department entering the contract submits a requisition through the purchasing system and there is a workflow that guides that requisition to different departments for review of specific and required items. He continued that federally funded projects are routed to the compliance department to determine whether or not a goal needs to be assigned to that project. Mr. Edmondson added that non-federal funded projects are sent to the Procurement Department who then engage the compliance department to review whether or not that contract can be used as an SBE set aside or if an SBE participation goal needs to be assigned to that contract.

Committee member Overman expressed that she likes seeing those goals established in all HARTcontracts, but she does recognize that sometimes it is difficult in certain industries. She requested that staff continue pursuing establishing those goals whether the project is federally funded or noteven through it might make it a little more difficult to secure contracts.

Ms. Le Grand added that this is another example where HART does not have any established goals for the Agency regardless of the funding source and this is something that staff and the Board are in control of establishing. Ms. Le Grand stated that federally funded projects are required to have a goal, but the Agency can establish goals for all projects and show the community that this is the way HART is going to conduct business and solicit for opportunities to ensure that, based on our demographics, there are openings for businesses that fall in these categories to have a competitive market for their services. She continued that staff has started working on this as she has asked Ms. Loretta Kirk, Interim Chief Financial Officer, to help work with the group here to establish a program and plan. Ms. Le Grand noted that Ms. Kirk has that experience from her previous work history of over 30 years at a transit agency where part of her portfolio was leading the compliance department.

Committee member Overman expressed that she is very happy to see HART moving in that direction as without the goal oftentimes this is overlooked. She stated her appreciation for this future plan whether it is part of the strategic plan or just part of overall policies.

Committee Vice Chair Schisler asked if there were any objections for Committee action items “a” through “e”:

4a. Authorizing Staff to Proceed with a Solicitation for the Procurement of a Vendor Contract for Transit Advertising

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4b. Authorizing Staff to Proceed with a Solicitation for the Procurement of a ProfessionalContract for Architectural and Engineering (A&E) General Consultants

4c. Authorizing Staff to Proceed with a Solicitation for the Procurement of a VendorContract to Construct Bus Bays, Shelter Pads and Landing Pads at East Yukon Street and 26th Street

4d. Authorizing the Chief Executive Officer to Award a Contract to Gallagher BenefitServices for the Provision of Consulting, Brokerage, and Administration of various Employee Benefits Programs for a Total Not-to-Exceed Amount of $826,625

4e. Authorize the Chief Executive Officer to Award a Contract to American ConstructionServices, Inc. of Tampa for the Construction of Sidewalk Improvements at the University Area Transit Center (UATC) in the Amount of $185,248.70 plus a Contingency of $37,049.74 for a Total Not-to-Exceed Amount of $222,298.44

There were no objections and a consensus was formed in support of this action item.

PRESENTATION

Fiscal Year 2022 Preliminary Budget

Ms. Joanne Caceres, Director of Budget and Grants, provided an overview of Fiscal Year 2022 Preliminary Budget which included operating statistics, operating revenues and expenses, fund balance reserves, the preliminary list of capital projects, and the next steps for review and adoption. A full copy of the presentation is available upon request from the Board Administrator at [email protected].

Committee member Overman requested that this presentation as well as the presentation from the previous meeting be sent to the Committee members for further review. She added that she would appreciate having the presentations sent prior to the meetings whether with a link on the agenda or sent with the packet.

Committee member Kemp reiterate Committee member Overman’s that request noting that having the presentations available in advance really helps all the time, but especially with the finances as it is difficult to have a discussion when seeing it for the first time. She inquired what the operational contract services, which composes 10% of the budget, covers.

Ms. Caceres explained that the operational contact services budget funding or expenses is for the purchase of transportation for the additional services that is expected to provide through fiscal year2022.

Committee member Kemp asked for clarification if these are services provided by HART or a contracted vendor and what specific service are expected to be provided.

Ms. Caceres clarified that these are services contracted out and include different projects such as the uptown and downtown circular. She stressed that these projects are funded.

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Committee member Kemp stated that she is not aware of these services being present in the past and asked for clarification that these are future projects that will be contracting a vendor privately to perform the service rather than HART.

Ms. Le Grand explained that there are several projects in the queue inclusive of the ones previouslymentioned as well as paratransit services that are contracted out. She added that there is a current contract with a taxi cab company which is currently being updated that provides supplementalparatransit service whose funding falls under that category of operational contract services. Ms. Le Grand noted that, the funding is not connected to any project that has been implemented outside of the paratransit services, but those funds can be used for any possibilities for micro transit, any other piloted service, or any of the projects previously mentioned.

Committee member Kemp stated that her concern was about a contracted service unknown to the Board because she is aware of the paratransit supplemental service, but nothing else.

Ms. Le Grand noted the fruitfulness of this conversation because this is a preliminary budget being presented with the intention to give enough time as the schedule permit for the Board to have this kind of conversation to determine if this is the direction that the Board would like staff to take the Agency. She continued that if the Board has suggestions or requests, this is the forum to express them so staff can make changes and return with an updated budget that reflect the modifications. Ms. Le Grand commended the Finance team for their hard work on the budget and working with her to understand the budget and approval process. She continued that her understanding is that previously, the budget was put together by staff, presented to the Board for approval, and then moved forward. Ms. Le Grand stated that her experience is that the budget process should be done with the owners of those departments presenting a budget, having dialogue back and forth before getting to a place where it can be sent to the Board for guidance allowing staff to make the changes so the budget truly reflects the Board and community input. She added that this budget is in a good place to allow the Board an opportunity to influence how and where the dollars are budgeted, while ensuring that between now and September, a level of comfort can be achieved with the direction that the Agency is going. Ms. Le Grand stated that today will not be the last opportunity to comment or request changes on the budget which can be done at the Board meetings or offline. She continued that staff will compile any comments received and give an update on all the information or questions and comments received and how they were incorporated into the budget process.

Committee member Kemp noted her understanding that the paratransit service is partially contracted out and partially provided internally by HART, but she would like to understand how much is contracted through taxi service, the expense of the supplemental service, and if there is the intention to increase that in the future budget. She stressed that she does not want contracted services out for a downtown or uptown circulator. Committee member Kemp explained that she believes that those should be services provided within HART and she does not want to see those as contract out to anyone. She expressed that she will work to ensure that those primary services are kept in house. Committee member Kemp asked for confirmation that the reserves are up to $28 million.

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Ms. Caceres confirmed the amount.

Committee member Kemp stated that HART has never truly had reserves in the past. She continued that, previously, she has been frightened by how close the Agency has come to scraping the very bottom of cash on hand to provide regular service. Committee member Kemp noted that she does not think that the Board has been aware of this type of separate reserve account that wasfunding the regular services causing it decrease rapidly. She noted that $28 million is a substantial, comfortable amount for an agency of this size and she is pleased to see this for the future.

Committee Vice Chair Schisler pointed out that the Agency received $39 million in federal funding in response to COVID-19 that was not expected.

Ms. Kirk explained that, in regards to the reserves, they only exist because of the COVID-19 relief funding. She continued that the money can not be used as they are mandated by the Board. Ms. Kirk stated that the $15 million set aside for the operating reserve is only 50% of what the Board policy states that should be there. She further stated that there is no more COVID-19 relief funds expected to be received beyond what is projected. Ms. Kirk stressed that the reserves are very limited and the Agency should not spend any of it. She mentioned that staff will be monitoring it as the year progresses and make any necessary adjustments to service, staff, or whatever is necessary to keep HART moving forward.

Committee Vice Chair Schisler asked what the policy for funding levels for the reserves as a percentage of operating expense.

Ms. Kirk responded that the operating reserve should be an equivalent of 90 days of expenditureswhich is $26 million dollars.

OLD BUSINESS


NEW BUSINESS


ADJOURNMENT

The meeting adjourned at 12:01 p.m.

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Hillsborough Transit AuthorityLitigation and Claims Committee Hybrid Meeting

May 25, 2021

Committee Members Physically Present (5)Rena Frazier, Esquire, HART Board AppointeeLoretta Kirk, Interim Chief Financial OfficerAdelee Marie Le Grand, AICP, Chief Executive Officer Julia Mandell, Board General CounselJason Wright, Manager of Risk

Committee Members Present via CMT (0)

Committee Members Absent (0)

Attendees (4)Danielle Arthur, Board AdministratorMichael Rosen, Senior Litigation Staff AttorneyTeri Wright, Chief Customer Experience OfficerPatricia Edwards, Court Reporter

The June 22, 2021 Litigations and Claims Committee meeting was held in a hybrid format with quorum physically present at the HART Administrative Office, 1201 East 7th Avenue, Florida Conference Room, and the rest of the committee members participating via Communication Media Technology (CMT).

CALL TO ORDER

Committee Chair Rena Frazier called the committee meeting to order at 9:00 a.m. Pledge of Allegiance followed.

Danielle Arthur, Board Administrator, performed the roll call for attendance. Committee members Frazier, Kirk, Le Grand, Mandell, and Wright were present. Additional attendees listed above were announced.

Committee Chair Frazier referred the Committee members to the Roles and Responsibilities of the Committee on page 3.

OPEN SESSION

PUBLIC COMMENT ON AGENDA ITEMS AND GENERAL CONCERNS

There was no one pre-registered to speak.

SUMMARY OF ACTION ITEMS

Michael Rosen, Senior Litigation Staff Attorney, summarized the following committee action item:

Authorization to Increase Settlement Authority to $65,000 on HART Liability Claim #1017682

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Mr. Rosen outlined the closed session attendance per Florida law and noted that any motions will need to occur during the closed session.

CLOSED SESSION (Pursuant to Florida Statutes Section 286.011(8))

Committee Chair Frazier announced the commencement of a closed attorney-client session at 9:03a.m. to discuss settlement authority. The names of the persons attending were:

Committee MembersRena Frazier, Esquire, HART Board AppointeeLoretta Kirk, Interim Chief Financial OfficerAdelee Marie Le Grand, AICP, Chief Executive Officer Julia Mandell, Board General CounselJason Wright, Manager of Risk

Also in Attendance:Michael Rosen, Senior Litigation Staff AttorneyPatricia Edwards, Court Reporter

CONCLUSION OF CLOSED SESSION

The session was opened again to the public at 9:21 a.m.

ANNOUNCEMENT OF CLOSED SESSION RESULTS

Committee Chair Frazier announced that the Committee formed a consensus for the following action item during the closed session and will take the action in the open session.

Authorization to Increase Settlement Authority to $65,000 on HART Liability Claim #1017682

Committee member Mandell moved and Committee member Wright seconded a motion to approve action item Authorization to Increase Settlement Authority to $65,000 on HART Liability Claim #1017682. Ms. Arthur performed a roll call vote. Committee members Frazier, Kirk, Le Grand, Mandell, and Wright voted yea. The motion passed unanimously.

INFORMATION ITEM

HART Risk Management Claims Process

Mr. Rosen recalled that, at the last meeting, there was a request to provide insight into how claims are managed before and after a lawsuit is filed. He explained that Committee member Wright will explain the claims process before a lawsuit is filed since he deals directly with them and then Mr. Rosen indicated that he will explain the litigated part of the cases.

Committee member Wright said the claim is opened when an Operator files a report. He continued that sometimes the incident requires a supervisor and, in those cases, the Supervisor also files a

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report. Committee member Wright explained that those reports are received in Operations Control Center every day; and the Risk department staff retrieves the reports to review and determine which ones warrant a claim being set up. He further explained that a claim where HART is at fault is a non-billable claim, while a billable claim is one where a 3rd party caused the accident and there are damages to recover. Committee member Wright stated that the claims are then set up with the Third-Party Administrator (TPA) who handles the claims and reserves on the claims and administer the claim throughout the life of it with HART oversight. He continued that staff makes the initial liability discrimination and tells the TPA how they want to proceed while staff starts to gather evidence, which can be photographs, videos, statements from employees, statements from witnesses, etc. Committee member Wright noted that on the non-billable claims, staff would start to gather a defense, if any, but sometimes there is no defense, similar to the claim presented during the closed session. In such situations, staff seeks to settle as soon as possible because claims do not get cheaper as time move forward. He explained that tools available for the claims are video, and sometimes surveillance if staff believes that the reasoning and expense is warranted. Committee member Wright clarified the settlement authority levels: any claim under $50,000 does not require the Committee’s approval, any claim over $50,000 up to $100,000 requires Committee approval and any amount higher requires the full Board of Director’s approval. He stressed that the TPA does not have any authority on bodily injury claims without his approval, but they do have desk authority with his ultimate authority on property damage claims because they require appraisals to verify the damage amount. Committee member Wright stated that if a claim is valued at a certain amount at TPA, HART staff comprised of licensed adjusters evaluate the claim themselves to reach a consensus, if possible, to present to the Committee or Board, if necessary. He explained that if a consensus can not be reached, the claimant has the right to file a lawsuit,which then is turned over to Mr. Rosen.

Mr. Rosen explained that once the lawsuit is received, it is reviewed by in-house counsel and assigned to a paralegal. He explained that when a lawsuit was filed against a governmental entityfor a tort claim, different rules apply compared to a private entity. Mr. Rosen continued that the lawsuit has to follow the Florida statutes, which includes the requirement of giving notice to the governmental entity and waiting six months before filing a lawsuit for the purpose that the governmental agency can try to work out the claim noting that legal matters sometimes move a little bit slower with the number of claims and bureaucracy. He added that after the six months expires, they can file the lawsuit. Mr. Rosen stated that HART is sued on a regular basis and currently, he is handling all of the tort lawsuits filed against HART. He noted that if there is a conflict of interest or workload issue, staff employs outside counsel as they do for all worker compensation cases. Mr. Rosen explained that another difference from the private sector is that the government sector has sovereign immunity by Florida statutes which is $200,000 per personand $300,000 per accident with the accident capping of funds taking control no matter how many claimants are involved in the accident. He mentioned that there have been cases where individual claimants would be subject to full amount, but the only way to get more than the sovereign immunity limits is to have a claim bill which has to be approved by the Florida legislature though a very long and difficult process. Mr. Rosen noted that through his tenure of the last 8 years, there have not been any cases that went through a claims bill. He noted that types of cases have been everything from a scrape of knee on the bus to about four wrongful death claims and the number of claims at one time is between 20 to 50 with the current workload between 35 to 40 pending lawsuits that he handles himself. Mr. Rosen explained that once the lawsuit starts, the parties

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engage in discovery, which is an exchange of information including depositions that are done on a regular basis on both sides. He added that everything has been done by zoom lately, including depositions and court hearings, which appears to be favorable for time management. Mr. Rosen stated that HART is required to mediate all cases and there is a representative from the Risk Departments that attends the mediation. He explained that in regards to compulsory medical examinations, the defendant gets to pick the doctor that the plaintiff has to go to and then that doctor does a physical examination of the plaintiff and prepares a report that is distributed to both sides. Mr. Rosen explained that in cases that are unable to be settled, the case proceeds to a jury trial or non-binding arbitration, of which he has tried five jury trials with two complete defense verdicts, one over the sovereign immunity limits so that it was capped and the other ones were a kind of a middle ground of the limits. He added that he has had two claims that went to arbitration. Mr. Rosen summarized that in terms of reviewing the process, it is really a group effort as far as the settlement amount based on the Director of Legal Services and the Risk Department and that cases over the threshold go to the Committee and maybe ultimately to the Board.

Committee member Wright added that since 2017, there have only been 20 items that required committee approval, and only five that required the full Board approval. He noted that this committee does not usually meet as often as it has been this year.

Committee member Mandell stated that she requested this explanation, because although she hasbeen involved in the processes before, she was not sure that everybody else had; and it is important to put this process in context. She inquired how the early determinations of liability are made and how they are documented, whether within the body of the claim file or in such a way that it's discoverable.

Committee member Wright responded that the entire claim file is handled by the TPA, which serves the purpose of keeping staff impartial. He continued that it is required for audit purposes to have those impartial people handling the claim file for staff. Committee member Wright stated that he has a say in the liability determination with counsel at his disposal when needed, but it would be documented in the claim file either via a note by the adjuster or the supervisor.

Committee member Mandell noted that her reasoning for the question is that there seems to be a write up of liability that was occurring and she was curious as to how that was handled because if it's part of the claims file, then it is definitely not subject to a public records request, but she does not recall if that determination is discoverable. She continued that that information is important to be able to make that determination and decisions as it relates to settlement, but asked how dothe Agency can ensure that while reviewing a claim file, the internal determinations of liabilityremain as internal decisions.

Committee member Wright stated that this is a concern for him as well for obvious reasons. He continued that Florida Statutes section 768.28 has a provision that the entire risk claim file is confidential, or exempt from public disclosure so all claims emails are exempt from public disclosure, and public records request. Committee member Wright noted that the only concern would be the action item write ups, but they become public records once the case is resolved anyway.

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Committee member Mandell stated her concern of HART becoming the target of all the plaintiffs in town. She inquired how the Agency ensures that a proper investigation is done so decisions can be made whether or not to settle a claim early in order to avoid litigation expenses which is an as important as a decision as how a claim settlement can resonate in a larger scale of things. Committee member Mandell noted that a robust claims process ensures that it is a well-known fact that an agency won't just settle for the sake of settling and that they will take a claim forward if they feel strongly that it is a case worth bringing forward.

Mr. Rosen added from a practical perspective, that the buses, vans, and streetcars are all equipped with surveillance cameras. He continued that once the lawsuit was filed, a copy of the actual accident on video is turned over and it helps to determine who is at fault.

Committee member Wright stated that he understands the concern and HART is somewhat of a target, especially with two specific firm that most lawsuits are received from. He continued that the Agency has to fight back, but unfortunately a lot of times HART is fighting a losing battle because of the liability.

Committee Chair Frazier stated her appreciation for the presentation and noted that it was helpful while ensuring that legal strategy was not divulged which is always a concern.

ADJOURNMENT


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TPO Board Meeting of Wednesday, May 12, 2021

I. CALL TO ORDER & PLEDGE OF ALLEGIANCE

The TPO Chairman, Commissioner Harry Cohen, called the meeting to order at 10:11 AM and led the pledge of allegiance. The regular monthly meeting was held in-person and virtual via WebEx.

The following members were present in person: Commissioner Harry Cohen, Commissioner Pat Kemp, Commissioner Kimberly Overman, Commissioner Gwen Myers, Mayor Ross, Gina Evans, Melanie Williams, Charles Klug, Joe Waggoner, Derek Doughty.

The following members were present via teleconference: Commissioner Mariella Smith, Mayor Rick Lott, Councilman Guido Maniscalco, Jessica Vaughn.

Councilman Joseph Citro was excused; Councilman John Dingfelder was absent.

A quorum was met in person.

II. APPROVAL OF MINUTES – APRIL 14, 2021

Chair Cohen sought a motion to approve the April 14, 2021 minutes. Commissioner Overman so moved; seconded by Commissioner Meyers. Roll-call vote, motion carries 13 – 0.

III. PUBLIC COMMENT

A. Chris Vela: Comments about the proposed TIP Amendment and acquisition of property is forhighway and not transit. Is proud that the TPO has been making strides for equity. Questioned whythis TIP Amendment is being entertained as it goes against previous work. There was another TIPAmendment approved surrounding I-4; expressed opinion that I-4 is poorly designed. Expressed thatFDOT owns 14 lanes going through Seminole Heights. Questioned where the messaging is comingfrom. Should be looking at bicycle networks and walkability.

IV. COMMITTEE REPORTS & ADVANCE COMMENTS

A. CAC Committee (Bill Roberts) – May 5, 2021• Expressed appreciation for the all-volunteer committee and for the support from the TPO Staff.• Action Items:

o Voted to approve the MPO/FDOT Annual Joint Certification Statement.o Public Participation Plan Amendment to shorten the notification period from 3 weeks to 2

weeks. There was a lot of discussion – upward of 20 TIP Amendments come before the CAC each

year. Tabled; the CAC did not feel they could vote on this at this time.

o Transportation Improvement Program Amendment for Downtown Interchange

ATTACHMENT

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Motion amended with a stipulation that the FDOT not acquire any more properties for this project. Passed 13 – 5.

• Heard status reports on: o TIP Preliminary Draft o CAC ad hoc subcommittee met on May 3rd to discuss the TIP preliminary draft. Recognized

Committee Member, Amy Espinosa, on putting together this sub-committee. • Encourage that the TPO Board approve the recommended committee member from the City of

Temple Terrace • Acknowledged that the FDOT addition for the West Shore Interchange has not come before the

CAC at this time. Reminded the TPO Board of it’s importance and previous support of the CAC.

B. TAC Committee (Davida Franklin) – May 3, 2021 • Approved the following:

o MPO/FDOT Annual Joint Certification Statement o Transportation Regional Incentive Program Priorities o Public Participation Plan Amendment o UPWP Amendment Air Quality Monitoring o Transportation Improvement Program (TIP) amendment for Downtown Interchange

• Heard status reports on: o TIP Preliminary Draft o USF to Tampa Green ARTery Trail Feasibility Study

C. BPAC (Davida Franklin) – April 14, 2021

• Heard status reports on: o Franklin Street Vision Project o Non-Discrimination Plan Update o CUTR Equity Needs Assessment o Manual on Uniform Traffic Control Devices (MUTCD) Updates

D. LRC – April 21, 2021

• Heard status reports on: o Franklin Street Vision Project o Non-Discrimination Plan Update o CUTR Equity Needs Assessment o MUTCD – the Committee supported that the TPO send a letter of comment focused on

improved safety and multimodal flexibility in the new MUTCD.

E. TDCB – April 23, 2021 • Action Items approved:

o Coordinated Contract with Brandon Sports and Aquatic Center o Coordinated Contract with DACCO Behavioral Health o Community Transportation Coordinator (CTC) Service Rates for 2020/2021 o TDCB Grievance Procedures Annual Review and Adoption

• Heard status reports on:

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o CUTR Equity Needs Assessment o Flamingo Fares Update o TD Tampa Bay Update

F. Summary of Public Comment

• Email o Dr. Govindan Parayil: Thanked Beth Alden for her participation in the 2021 Global Conference

on Sustainability & Resiliency During the Pandemic. o Sam Owens: Displeased about worsening road conditions; wanted to make the Board

aware of the consequences of Stacy White’s decision regarding the All for Transportation tax.

o Jeff Horwath: Requested the TPO’s 2021 wall calendar. o Julie Scanlon and Peter Hsu: Provided feedback for the Citizens Advisory Committee re: signal

timing at US 301 & Gibsonton Dr.; visual observation found unusually long wait times. o Mauricio Rosas: We must have reliable bus connections to appeal to the white-collar and

blue-collar sectors, and we must remove the mindset that buses are for the elderly, disabled, and low-income persons.

o Jennifer King: Concerned because there is no school zone on US 41 by Lutz K-8 that limits traffic to 20 mph during school drop off and dismissal.

o Jane from the Safety Harbor Chamber of Commerce: requested more regional multi use trails maps.

o Ali Ankudowich: really impressed with steps taken in the TPO’s equity planning and process for the Nondiscrimination Plan update.

o Legislative aide David Yunk: asked for support to help an artist paint a safety crossing mural in front of Caminiti Exceptional School.

o Lena Young: “We in Tampa Heights, are joining Vision Zero in advocating for sidewalks in the City of Tampa”.

o Scott Clark, Director of the Sunshine Line: “Joshua and Allison have been doing an outstanding job providing proactive support, insightfulness, and care working with Sunshine Line staff.”

o Eva Dyer: Thanked Beth Alden for speaking to their Leadership Hillsborough class. o FM: Stated that the South Selmon study was not a Vision Zero project.

• Social Media Comments o Facebook 4/14/2021 – Tampa Hillsborough Expressway Authority (re: highlights from its 4/14/2021

Board presentation on the Selmon Extension): “Thank you” 4/15/2021 – Andrew Gulbert (re: the grand opening of the Selmon Extension): “How is this

innovation?” o 4/21/2021 – National Safety Council (re: to a shared post about Distracted Driving Awareness

Month): “Thank you for the help to Keep Each Other Safe during Distracted Driving Awareness Month”

o 5/11/2021 – Rick Fernandez: “This comment is directed to item VI B of the May 12, 2021 Agenda (TIP Amendment related to the DTI). I respectfully request that the TPO Board reject the

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proposed amendment. FDOT seeks funding approval to acquire 7 land parcels along the north and east borders of the DTI, in the area of VM Ybor. The goal is to expand the footprint of the DTI. This action will adversely impact a community of concern and work in contravention of our recently passed Race Equity Resolution. Many of you have promised never to approve a project expanding the interstate footprint, displacing people and homes. This project does all three. Keep your promises.”

• Twitter o 4/19/2021 – Miami City Man (re: the Selmon Extension opening): “Who wants to bet that

neither the author nor “Joe Waggoner” live anywhere near this monstrosity? Sucking fumes is always for others.”

G. TPO Policy Committee (Beth Alden)

• Detailed discussion about the TIP and Priority Projects. • TPO Staff provided a summary of new funding requests. • Discussion suggest staff bring back information about coordination from the regional level,

position projects for success with regional coordination process. • Share projects and advocate for them through our federal representatives.

V. ACTION ITEMS

A. Committee Appointments (Cheryl Wilkening, TPO Staff)

• CAC – Aiah Yassin, by the City of Temple Terrace • TAC: o Sofia Garantiva, alternate for Planning Commission o Cal Hardie, alternate for Tampa Historic Streetcar Board o Rick Perez, alternate for Hillsborough County Engineering Division

• LRC – Sofia Garantiva, alternate for Planning Commission. • BPAC – Ryan Thomas – Hillsborough County Sheriff

Recommend that the TPO confirm the above nominations.

Mayor Ross moved to approve committee appointments; Seconded by Commissioner Overman. Roll-call vote, motion carries 13 – 0.

B. Transportation Improvement Program Amendment for Downtown Interchange (Vishaka Shiva Raman, TPO Staff and Secretary David Gwynn, FDOT Staff) • The Florida Department of Transportation (FDOT) has requested this amendment to the Fiscal

Year (FY) 2020/21– 2024/25 Transportation Improvement Program (TIP) to purchase seven (7) parcels for the Downtown Interchange Operational Improvements. This amendment will add $2.5 million towards Right-of-Way acquisition.

ATTACHMENT

85

• This project was adopted in the 2045 Long Range Transportation Plan (LRTP) as part of the FDOT Strategic Intermodal System (SIS) Cost Feasible Projects. It was the Quick Fix solution identified in the 2019 MetroQuest survey.

• Tampa Bay Next – Downtown Tampa Interchange – started in 2016 – 2017 and would have required over 200 relocations. FDOT continued to look for alternatives.

• Crashes continue to increase, doing nothing is not an option. • Utilized community input has led to this action. • Interchange will include addition of bicycle and pedestrian areas, landscaping, lighting, widening

areas under the interstate to make it safer. • Working with the City of Tampa to slow the traffic speeds along 14th and 15th streets. Signalizing

the ramps at these interchanges as well. • Try to match aesthetics done in Ybor City. • Why is this important; legislature provided $2 billion to be used throughout the state, all districts

are preparing projects that can be ready to start in 2022 or 2023, this project is ready. The only thing needed to get funding for this project is to move on the Right-of-Way.

Presentation: TIP Amendment - Downtown Interchange and FDOT Downtown Interchange

Recommend that the TPO approve the Transportation Improvement Program (TIP) Amendment: 445056-1 I-4/SR 400 WB to I-275/SR 93 NB from W of 14th Ave to Floribraska Ave.

Discussion:

Commissioner Overman: Expressed appreciation for time Secretary Gwynn spent the previous week. Has concerns about air quality in the this area. Properties not identified are already owned by FDOT. Blank spaces cause deterioration. Appreciates FDOT commitment to assist residents to relocate and stay in the community. Crash rate is significant. Is willing to support this because there has been community involvement and changes made to the plan.

Commissioner Kemp: Noted that she has been following this interchange for many years. At the time, this interchange was a history mistake aimed at minority communities. Is appreciative of the clear presentation and utilization of the minimal impact fix. Believes that the community involvement has been extremely important in this improved project. This is Segment 6. Segment 7 is an extension adding two more 15’ sections of pavement. Would like to see how it is going to interact with the interchange in terms of traffic congestion, patterns, air quality, and how these will push into the interchange.

Commissioner Myers: Thanked Secretary Gwynn for one-on-one meeting on this project. Is aware how these types of projects have displaced black and brown residents. Believes that adding these properties, it will enhance the interchange. Appreciates what FDOT has done by working with the communities and making sure that the displaced people will have options.

Commissioner Cohen: Expressed that his views have evolved on this issue over time. The original project was slated to take over 200 homes; the next iteration was 30 to 100 homes; now we have a project taking in the single digits in order to improve crash rates between 20 & 35% and deal with the huge congestion issues. When people look to government for compromise and cooperation, this is an example to solve legitimate problems while protecting communities.

ATTACHMENT

86

http://www.planhillsborough.org/wp-content/uploads/2021/05/TIP_Amendment-for-I-4-WB-to-I-275-NB_MPO-Board.pdf

http://www.planhillsborough.org/wp-content/uploads/2021/05/445056-1-TIP-Amendment_FDOT-MPO.pdf

Secretary Gwynn: (response to Segment 7) I-275 north of the Downtown Interchange. Heard a lot of opposition to express lanes but did desire general use lanes in this area. This includes a wide shoulder that could be used by buses. Now broken into 2 sub-sections. The area to Hannah would allow drivers to get into the correct lanes for the interchange. The area north of Hannah is not currently funded and is not near the top of the priority list. Noise walls will be put in as response to community request.

Commissioner Overman moved to approve the TIP Amendment for the Downtown Interchange; Seconded by Commissioner Myers. Roll-call vote, motion carries 13 – 1.

C. Letter requested by Livable Roadways Committee (LRC) regarding Manual on Uniform Traffic Control Devices (Gena Torres, TPO Staff and Paula Flores, TPO Consultant) • The Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD) is a document

issued by the Federal Highway Administration to specify the guidelines by which traffic signs, road surface markings, and signals are designed, installed, and used.

• The last update to the MUTCD was in 2009, the last major rewrite was in 1971 and much has changed since then, which led to FHWA proposing an update which is now under review.

• Concerns have been raised by municipalities and transportation agencies and organizations that the draft update does not go far enough to ensure the safety of all road users. It does not fix fundamental flaws.

• Time to question validity and change the process of the MUTCD update. • Coalition of agencies have general concerns: o Requesting a re-write o Encouraging improved inclusion and equity through a Task Force on racial equity. o Questioning the focus on motor vehicle operational efficiency over safety. o Less flexibility on Vision Zero. o Not consistent. o Better alignment with goals of cities. o Go back to original premise of how signs should look but not how they are applied. o New language which is Victim Blaming and omits the needs of children, elderly, and the

disabled road users. o New language stipulating right-of-way to be dedicated to “highway related functions”. o Prioritizing emerging AV at the expense of other modes; increasing cost burden for cities. o Speed Limits – 85% still recommended; allows professionals to opt-out of items that should be

considered when setting speed limits; ignoring the NTSB recommendations. o Signal warrants ignore known conflicts and lang use. o Pedestrian push button signals are not required even with the increase in pedestrian deaths. o Too many studies and restrictions on how to do bicycle lanes. o New language stipulates distance of mid-block crossings and must be regulated by an

intersection crossing or a hawk/beacon. Do not include aesthetic treatments and those already applied are being ignored and are considered under study.

• Several other municipalities have written letters expressing their concerns over the proposed updates to this document.

Presentation: 2021 MUTCD NPA Explained

ATTACHMENT

87

http://www.planhillsborough.org/wp-content/uploads/2021/05/2021-MUTCD-NPA-Explained.pdf

Recommend sending the letter included in the Agenda Packet to the FHWA commenting on the MUTCD update.

Discussion:

Commissioner Overman: Report is enlightening and maddening. Vision Zero improvements are not addressed in the manual. Creates an uphill battle. Intends on penning a separate letter. Spent most of neighborhood life being told that Speed Limits come from the manual is frustrating. Clear that omissions in the manual are omissions in favor of car planning. Individuals that are older walk about the same time as a person with a stroller. The timing needs to recognize the demographics and should be considered.

Commissioner Overman moved to draft and send the letter to the FHWA commenting on the MUTCD update; Seconded by Commissioner Kemp.

Commissioner Cohen: If we take action, a copy of the letter should be given to all members of the TPO Board. If they so choose, each member should send a letter. Some of what is in the MUTCD Update is “stupid” based on what we have learned over the years to make things safer.

Commissioner Kemp: Expressed that the TPO Board is lucky to have Ms. Flores and for the presentation. This topic has enormous impact on the most important issues. Science and data are not being used. Appreciated this being brought forward.

Mayor Ross: Talking about a manual for Unified Traffic Control. Part of the objections do not allow for local flexibility and some are out of not making enough requirements. Difficult to take both positions.

Commissioner Cohen called for the vote on the motion made. Roll-call vote, motion carries 14 – 0.

D. Annual Certification of TPO (Johnny Wong, TPO Staff) • MPOs are established and funded by federal and state laws and rules. • Federal government evaluates compliance every four years and public meeting is held. Done in

January 2021 • TPO’s planning process must be certified in between major review events and concludes with a

Joint TPO/FDOT Certification statement and summary of notable Achievements, recommendations, and correction actions.

• Notable Achievements o Data & Analytics Platform o Vision Zero Speed Management Action Plan – Transportation Planning Project of the Year o Regional Long Range Transportation Plan – across eight counties and two FDOT Districts o CAC Race Equity Resolution

• Recommendations o Evaluate website for ADA compliance. o Save current versions of UPWP only on the website to avoid confusion. o Advocate for partially funded projects.

• Corrective Actions – None

Presentation: MPO/FDOT Joint Certification 2020

Request support for re-certification of the TPO and authorization for the TPO Chairman to sign the Joint Certification Statement.

ATTACHMENT

88

http://www.planhillsborough.org/wp-content/uploads/2021/05/MPOFDOT-Joint-Certification-MPO.pdf

Discussion: None

Commissioner Cohen: Has a copy of the Joint Certification Statement

Commissioner Kemp moved for approval; Seconded by Commissioner Overman. Roll-call vote, motion carries 13 – 0 with 1 Non-Vote.

E. Unified Planning Work Program UPWP Annual Review and Amendment (Jamal Wise and Allison Yeh, TPO Staff) • Currently in Fiscal Year (FY) 21 which runs from July 1, 2020 through June 30, 2021. • Currently adopted UPWP is being amended to reflect adjustments in the TPO’s grant from Federal

Highway Administration (FHWA). • FY 21 o Task 2 (Systems Planning) increase by $102,500. o Task 1 (Management) decrease by $65,511. o Task 3 (Long Range Transportation Plan & data) decrease by $36,989. o PL grant trued up by $2, from $1,371,098 to $1,371,096.

• FY 22 o Task 1 (Management) add unused PL grant funds remaining from FY20: $23,021. o Task 2 (Systems Planning) add unused SU grant funds remaining from FY 20: $158; add

increased CTD grant funds based on actual grant award: $2,081. • Current Status of Planning Studies, Part I: Critical Path Projects – 7 ongoing, 2 completed. • Current Status of Planning Studied, Part II: Discretionary Projects – 4 In Progress, 5 Pending. • New Requests for Planning Studies – 14. • Planning Studies: Staff Recommendations o Continue with studies approved by TPO Board in May 2020. o Proceed with lower-cost requests using savings from Year 1 studies. o Consider other requests in FY 23 & FY24 UPWP next year.

• Disadvantaged Business Enterprises o TPO supports FDOT goal of 11%, current utilization is 12%. o DBE-support projects – 3 to be completed in latter half of 2021, 2 completed.

Recommend the approval of the UPWP Amendment and the included resolutions to implement it.

Presentation: UPWP Amendment FY 21 May

Discussion:

Commissioner Cohen reminds everyone of the time.

Commissioner Kemp: Asked for clarification on a number.

Commissioner Kemp moved for approval; Seconded by Commissioner Myers. Roll-call vote, motion carries 13 – 0 with 1 Non-Vote.

VI. EXECUTIVE DIRECTOR’S REPORT

ATTACHMENT

89

http://www.planhillsborough.org/wp-content/uploads/2021/05/FY21-FY22-UPWP-5.12.2021.pdf

A. Thanked members for the discussions of the group; presentation slides are posted on the website under the meeting calendar; will send your staff the language for the letter re: MUTCD; quarterly report is proved in the email to the board members.

B. Regional meeting of what is becoming the Sun Coast Transportation Alliance is June 25, 2021 at 9:30 AM. Will be having two meetings: TMA at 9:30 A – Commissioners Kemp, Overman and Councilmen Dingfelder with Mr. Klug and Ms. Evans as alternates; a meeting of the Chairs of the MPOs over lunch at 11 – 11:30 A, everyone is welcome to stay; first hybrid meeting at the regional level. At Lakewood Ranch Town Hall.

C. American Rescue Plan funding, $2 billion for transportation out of $10 billion sent to Florida, District 7 has been working very hard to position for the funding, hopeful that the Downtown Interchange safety improvements will be part of the package. December funding in the COVID Response and Relief Supplemental Act, provided $500 mil to FDOT for transportation projects, $90 mil set aside for MPOs, possibly $7 mil coming to Hillsborough, would be available in FY 23, preliminary suggestion that it go to the Bush Blvd Safety Improvement.

VII. OLD BUSINESS & NEW BUSINESS

A. Commissioner Overman reminded the members that the comment period for the MUTCD update

closes on May 14, 2021.

VIII. ADJOURNMENT Meeting adjourned at 12:03 PM.

ATTACHMENT

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July 19, 2021

REPORT FROM HART BOARD REPRESENTATIVES

Tampa Historic Streetcar, Inc. ~ June 2021

The Tampa Historic Streetcar, Inc. (THS) Board of Directors held a hybrid meeting on June 16, 2021, with Board members physically present at the HART Administrative Office, 1201 East 7th Avenue, Florida Conference Room, and the rest of the committee members participating via Communication Media Technology (CMT). There was no physical quorum in place to conduct business. The Board deferred the approval of the minutes from the May 19, 2021 Regular Board of Director meeting and June 8, 2021 Board of Directors Hybrid Workshop meeting.

The following is a recap of the key items that were discussed:

The Board formed a consensus of approval for the following action item:

Resolution #R2021-06-03 ~ Request to Extend Streetcar Hours of Operation for the City of Tampa’s official 2021 Fourth of July event “Boom By The Bay”

Mr. Brian Allan, HART Director of Streetcar Operations, presented the Streetcar Performance Report for May 2021. He reported that on-time performance was 99.95% with two reported late departures, no extra service, and 20 missed trips caused by a shortage of Operators, an accident, an incident, mechanical issues and a power outage. Mr. Allan spoke about the accident that occurred on May 26, 2021 and the incident that occurred May 28, 2021. He stated that the ridership was 75,497 including 59 ADA boardings which was better than the pre-pandemic 2019 ridership number of 52,580. Mr. Allan reported that the open facilities position has been filled.

The Board received the following presentations and formed consensuses in support:

FY 2022 HART/THS Tentative Budget Joanne Caceres, HART Director of Budgets and Grants

Winter Village ExpressShaun Drinkard, Tampa Downtown PartnershipRachel Radawec, Tampa Downtown Partnership

David Smolker, THS General Counsel, reported that Publix Super Markets is interested in extending their current station sponsorship and possibly adding another station sponsorship to the contract. He will be working with staff to finalize a contract for a future meeting.

Ms. Adelee Le Grand, HART Chief Executive Officer, reported the budget adoption will be at the August meeting and suggested that the July meeting have an informational presentation from Director Cal Hardie. Director Hardie confirmed that he will present on City of Tampa transportation projects including those that involve the streetcar.

Tyler Rowland, HART Manager of Communications and Creative Services, reported the Vector Media Sales Activity Update for May 2021. The Board members received the monthly Marketingreport for April 2021, and the Financial Statements for the month ending March 31, 2021.

Prepared by: Danielle Arthur, HART Board Administrator

Approved by: Michael English, THS Board Chair/President

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July 19, 2021

MONTHLY REPORT

Capital Development Division – May 2021

Project Management Office (PMO)

Streetcar Rehabilitation project:

Streetcar #434 was in starting phase of being torn down for rebuild and cleaning in preparation for undercarriage painting.

Streetcar #432 was on schedule for completion of rebuild in the late June timeframe. HART team performed pre-shipment acceptance inspection on June 8-11, 2021.

Streetcar Railroad Tie Replacement Project:

RW Summers completed some track work repair and welding of current return lines in the embedded track directly behind Amelie Arena. The work took 18 hours of curing of the new epoxy fill. This repair will allow for longer useful life and repair a serious trip hazard. There is another similar welding repair that needs to be made at a later date.

Autonomous Mobility Service project

This Florida Department of Transportation (FDOT) pilot project has funding requirements to be used only for fixed guideway along the streetcar line or the Marion Transit Way. The pilot continues its service with no major issues, shuttle availability for the month of May was 99.05%. Fifteen hours of downtime for the month was due to software and defective hardware. There were 152 total rides for the month.

Entry and Exit Gates on 19th Avenue

The procurement team prepared to solicit offers for the gates and the selection team will review and determine which product best suits the needs of HART.

Bypass Lane Remediation Project

Preparing written response to the Environmental Protection Commission of Hillsborough County (EPCHC); in response to a comment review letter that requested additional information/documents pertaining to the Bypass Lane Remediation Project.

Basic Transit Infrastructure (BTI) Total Projects

All projects are at existing bus stops and include construction of bus bays or bringing bus stops to ADA compliance.

Complete Projects (1)o Dale Mabry Hwy at Kennedy Boulevard

In Construction Projects (1)o State Road 60 at Strawberry Ridge Boulevard

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July 19, 2021

Pre-Construction Projects (1)

These projects have been funded, contracted and are awaiting construction to begin.o 22nd Street and Henry Avenue

Awaiting Bid Construction Projects (2)

These projects have been designed, permitted and are shovel ready. Waiting for contractor bids from procurement IFB process.

o Yukon Street @ 26th Streeto Rome Avenue at Hillsborough Avenue

Project in Permitting (1)

These projects have been designed and have been sent to the either the city, county or FDOT to be permitted.

o Armenia Avenue at Hillsborough Avenue

Design Projects (3)

One of the contracted engineering firms is designing these projects. As soon as the design is finished, they will go to permitting.

o Causeway Blvd near Highway 301o Hillsborough Avenue at Orient Roado 30th Street at Hillsborough Avenue

Flamingo Contract

Work continues on the Retail Network Integration Testing. Ready Credit expects 80 plus retailers to be onboard in the next couple of months.

Flamingo brand awareness effort underway with bus wraps and social media advertising.

Technology and Innovation Department (TID)

The following projects were underway or completed in May 2021.

Completed the upgrade of the Maintenance Department’s conference room with the ability for joining online conference meetings and collaboration functionality.

Completed the required network cabling installation for the HART new security guard huts at our 21st Ave Operations and Maintenance Facility.

Assisted the Finance department with the ATU Retro pay calculations.

In the process of upgrading the Employee Performance Statics Application (EPS). The EPS application is used for union contract disciplines.

In the process of migrating all of HART office Voice over Internet Protocol (VoIP) phone lines to a new infrastructure which will offer more redundancy.

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July 19, 2021

Supported deployment of the new markup schedule to all HART internal and external systems that reflect the route changes.

Working with the Maintenance department on design options for upgrading the current Radio Communication System.

Supported the agency for employees working remotely during COVID-19.

Processed 431 Service Desk tickets in the month of May 2021. 251 in total were closed fast track with 145 closed in less than 24 hours. As of May 31, 2021, there were 35 Service Desk tickets pending.

Service Development Highlights

Transit Oriented Development (TOD) Grant Pilot Project Workshops conducted on May 25 and 26

o Presented to study working group, stakeholders, and was streamed live on YouTube.o People were able to write in questions as well as ask live via Webex.

Workshops provided opportunity too Share what has been learnedo Bring new voices and perspectives into the conversationo Learn about ideas for the future of communities along the corridor

Tampa Arterial BRT

Currently working towards further developing station locations throughout the corridor that also complement the goals and objectives of the TOD Pilot project within the same study area

BEEP AV Project

HART CEO, FDOT, and BEEP have coordinated in an effort to extend the current BEEP contract on a new corridor outside of the Marion Transit Way for the remainder of the contract.

Prepared by: Danielle Arthur, Board AdministratorTiana Hawkins, IT Support Specialist

Reviewed by: Dexter Corbin, Director of Technology and InnovationChristopher Cochran, Director of Service DevelopmentLynda Crescentini, Director of Enterprise Project ManagementLoretta Kirk, Interim Chief Financial OfficerTeri Wright, Chief Customer Experience Officer

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July 19, 2021

MONTHLY REPORT

Communications and Marketing – May 2021

Marketing

Marketing completed graphic advertising and promotion in support of HART initiatives to include the development of the following collateral:

External Print Advertising and Promotion:

HART Ad - Florida Sentinel Graduation Edition FY 2021 Program of Projects Public Hearing Ads (La Gaceta, Florida Sentinel, Tampa Bay

Times) o Program of Projects Public Hearing (Digital Podium Graphic, Display Board) Travel Training Rack Cards (English & Spanish) Route Schedule Book June 2021 FY2021 Streetcar Assessment Meeting Brochure HART Memorial Day Service Patron Fleet Notice

Digital Promotion:

FY2021 Program of Projects (Web Flyer, Web Ad, Twitter Graphic) HART Memorial Day Service Notice (Monitors) HART Emergency Evacuation Services Flyer for HART Site Travel Training Promotion Twitter Graphic (English & Spanish) Transit-Oriented Development Pilot Program Survey (Social Graphic & Web Cube)

Internal Communication:

Operator Christopher Kalu - In Memory of Monitor Graphic Between Transit Newsletter (Internal – Operations) Flamingo Fares Internal Poster

Community & Business Engagement

Community Engagement in-person outreach during May 2021: May 6, 2021 - Senior Health Fair at Sunrise Brighton Facility (75 people) May 7-8, 2021 - Tampa Bay Black Heritage Festival (3,000 people) May 20, 2021 - Visit Tampa Bay’s Business by the Bay (60 people)

Community Engagement virtual outreach during May 2021: May 20, 2021 - Valencia Lakes Keys to Achieve Safe Mobility for Life Virtual Workshop (17

people) May 21, 2021 - Tampa Downtown Partnership Transportation Committee Virtual Meeting (25

people)

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July 19, 2021

There were 15 new registered business vendors in May 2021, of which ten were SBE and fivewere DBE. Staff also contacted 78 small businesses to encourage them to renew their registration with HART.

News Coverage

On May 13, 2021, Business Insider featured the best hotels in Tampa, mentioning the TECO Line Streetcar as a nearby amenity.https://www.businessinsider.com/best-hotels-tampa-florida

On May 20, 2021, the Tampa Bay Business Journal published an article following the Tampa Historic Streetcar (THS) Board meeting announcing a Florida Department of Transportation (FDOT) grant match to extend free fares to ride TECO Line Streetcar. https://www.bizjournals.com/tampabay/news/2021/05/20/fdot-provides-funds-to-extend-fare-free-streetcar.html

On May 21, 2021, the Tampa Bay Times published an article about Tampa Bay Area Regional Transportation Agency and the stalled plans for regional bus service connecting Wesley Chapel to St. Petersburg, and HART was mentioned. https://www.tampabay.com/news/transportation/2021/05/21/regional-transit-plan-still-stuck-in-neutral/

On May 21, 2021, the Tampa Bay Business Journal published a cover story featuring HART and a new transit mode study commissioned by the Tampa Bay Partnership. https://www.bizjournals.com/tampabay/news/2021/05/21/study-reveals-which-transit-mode-is-the-bay-areas.html

On May 25 and 26, 2021, ABC Action News gave viewers information about the upcoming HART virtual workshops on its early morning show. The Transit-Oriented Development workshops invited the public to join the conversation about Tampa’s Streetcar Extension and HART Bus Rapid Transit planning. https://www.abcactionnews.com/news/driving-tampa-bay-forward/public-invited-to-share-their-thoughts-about-tampas-streetcar-extension-into-tampa-heights

Vector Media:

May is the first month of the new contract year (three years with two one-year options) for Vector Media (Transit Advertising). Revenue is split 63% HART and 37% Vector Media with a guaranteed monthly amount of $0.

Total Sales HART 63% Current Guarantee

Current month sales 170,068.33 107,143.05 184,000

Year to date sales 0.00 0.00 0.00

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July 19, 2021

Insite Media

HART received revenue of $2135.58 for May from InSite Media (Shelter Advertising). There are376 shelters in inventory, with a total of 764 panels. Of those panels, 649 panels are sold. In addition, HART has 12 active benches with a minimum monthly guarantee of $150.00.

Month 21-Mar 21-Apr 21-May

# of Shelter Panels 768 764 764

Panels Sold 611 622 649

% Panels Sold 79.56 81.41 84.95

Shelter Bench Guarantee 150.00 150.00 150.00

Monthly Revenue 2,185.58 2,135.58 2,135.58

Revenue to Date $17,384.64

Commuter Advertising

In May, Commuter Advertising (premier provider of GPS-based short-form audio and text scroll advertising on transit vehicles) generated $233.35 in revenue. Year-to-date revenue for this contract period (excluding guaranteed payment shortfall payment) is $18,806.75. The minimum guarantee is $135,000 over five years or $27,000 a month.

Prepared by: Martha Ocasio, Marketing Administrative Assistant

Reviewed by: Jacqueline Halldow, Chief of Communications & Marketing OfficerReviewed by: Teri A Wright, Chief Customer Experience Officer

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July 19, 2021

MONTHLY INFORMATION REPORT

Customer Experience Activities ~ May 2021

Transportation Highlights

Operations staff worked with Service Scheduling and Service Planning to create new Bus Operator schedules for the fixed-route service adjustments that will take place on June 13, 2021.

Operations experienced many Operator absences requiring constant monitoring and active engagement from managers, supervisors, and the Operations Control Center personnel. Some of the operational activities implemented to sustain service delivery included diverting vehicles and resources based on available personnel to ensure that all routes are covered based on ridership levels and demand.

Operations staff conducted an Operations/Safety blitz as Bus, and Van Operators departed the Operations Facility's garage to promote safety.

Paratransit and Flex Services Ops/ADA Highlights

Operations Support Highlights

On May 5, 2021, HART participated in the University Area CDC Cinco De Mayo neighborhood event. CEO Adelee Le Grand was the keynote speaker. The event concluded with a raffle drawing of a HART backpack filled with goodies and a monthly bus pass.

On May 20, 2021, HART and ATU Labor-Management teams met and discussed everyday items that affect the Agency's daily operations. This meeting format occurs every third Thursday of the month. It provides an opportunity for both sides to discuss and solve issues in the workplace. The next scheduled meeting will be June 17, 2021.

The HART ADA Accessibility Committee met on Thursday, May 20, 2021, and Justin Willits from Service Development, presented the upcoming service changes. The Project Management Office provided an update on current bus stops and shelters improvements. The vote to fill the open position on the ADA Committee was postponed until July 2021. Candidates who attend the meeting will be introduced before the vote.

Funeral Services for Operator Christopher Kalu were held on May 29, 2021. Operator Kalu had been with HART since March 2013.

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July 19, 2021

HART Paratransit Eligibility and Travel Training Monthly ReportMay 2021

HARTPlus Eligibility Activity New Recerts TotalApplications Received 118 22 140

Applications Pending Total 43 5 48Current Month Pending 38 4 42

Previous Months Pending 5 1 6Applications Processed 75 17 92

Conditional 22 10 32Unconditional 25 7 32

Temporary 7 0 7Denied 2 0 2

Withdrawn 8 0 8Incomplete (UTP) 11 0 11

Appeals Received 0 0 0Visitor Status 5 0 5Suspensions 3 0 3Certified: 71 YTD Certified: 3703

Travel Training

Activity Luis Rodriguez David Santos Total

Customers Who Completed Training* 3 1 2

Travel Training Assessments Completed 0 1 3

Number of Individual Bus Trips Performed 10 12 26

Number of Outreaches & Other Projects 8 2 18

Number of Group Travel Experiences 1 0 2

Monthly Demographics Customer Who Completed Travel Training Total

Age CategoryYouth (18 and under) 0

Adult 2

Senior (65 and over) 0

LanguageEnglish 2

Spanish 0

Other 0

Main Travel Purpose

Work 1

School 1

Health 0

Recreation 0

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July 19, 2021

Other Travel Training Activities and Highlights

Hope for Her Chispa Florida Family Resource Center Central Tampa Suncoast Community Health Center Women's Resource Center Love INC of Metro Tampa Family Resource Centers in South County Family Resource Center Temple Terrace REACH

Waters Career Center West University Charter Good Samaritan Seminole Height Charter Hillsborough County Public Schools Encompass Health Rehab Boy Scout of America Velasco Student Services Complex

Fleet Maintenance

Maintenance Activities ~ May 2021

Fixed Route

Total MilesPreventative Maintenance

CompletedDemand Work Orders

Completed

712,691 106 784

Paratransit



Completed

146,665 26 70

Flex Service



Completed

6,040 0 4

Streetcar Maintenance

Total Miles/TripsPreventative Maintenance


Completed

Miles – 10,957Trips – 4,182

32 63

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July 19, 2021

Facility Maintenance

Preventive Maintenance Tasks Completed – 220

Demand Work Orders Completed – 34

Scheduled Projects Installation of new fences around fluid tank farm area in Heavy Maintenance Facility

Replacement of mini-split for University Area Transfer Center office and operator lounge

Completed Projects United Fire completed the quarterly fire sprinkler inspections for the HART Operations

Facility, Heavy Maintenance Facility, and Preventative Maintenance Facility.

Piper Fire completed the semi-annual fire suppression inspection at the HART Administrative Office and Streetcar Facility.

Johnson Controls completed the semi-annual fire alarm inspection for the HART Administrative Office and Streetcar Facility.

Passenger Amenities

Preventative Maintenance Tasks Completed – 110

Demand Work Orders Completed – 45

Scheduled Projects Preparing for new markup schedule changes.

Completed Projects Bus Shelter Solar Light Program: Completed light system maintenance on six shelters stop

ID 9052, 9051, 10689, 9018, 8067 and 8671. Installed new light system batteries at 15 locations Stop ID 8639, 8897, 8642, 11255, 9337, 9014, 8896, 10692, 10687, 10156, 8641, 8580, 9059, 7872 and 8577.

Bus Stop Maintenance: Installed eight Flamingo signs at Marion Transit Center. Repaired five bus stops due to downed or damaged stop signage and repaired six bus stops due to damaged or missing stop ID tags or hardware.

Preventative Maintenance Shelter Washing: Pressure washed and cleaned 101 HART shelters and nine MetroRapid shelters.

Benches and Trash Receptacles: Repaired one bench at the Marion Transit Center and installed two new trash receptacles for Stop ID 2709 and 2398. Removed one trash receptacle. Repaired seven trash receptacles due to damage or corrosion control at various stops.

Shelter Installations: No new shelters installed.

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Shelter Removals: Removed and disposed of the damaged MetroRapid shelter located at Nebraska Avenue @ Estelle Avenue and removed the shelter from Seffner Walmart, and placed it back into stock at 50th Street.

Shelter Maintenance: No shelter maintenance is needed.

Prepared by: Ivan Maldonado, Director of Transportation

Prepared by: Gregory Brackin, Director of Operations Support – ADA Officer

Juston Lafler, Director of Maintenance

Reviewed by: Scott Drainville, Deputy Chief of Maintenance and Facilities

Reviewed by: Teri A Wright, Chief Customer Experience Officer

102


July 19, 2021

MONTHLY REPORT

Financial Highlights ~ Period Ending May 31, 2021

Key Information Points:

This Status Report covers the first eight months of the Fiscal Year 2021.

Year to date operating revenues are at 96% of the annual budget.

Year to date operating expenses are at 61% of the annual budget.

The Transportation Improvement Surtax (TIS) distributions are being held in a separate account that is restricted. The amounts received are reflected in the Cash on Hand table in this report. The total restrictive funds are $218,438,586.

Key Takeaways: Total operating revenue is ahead of target.

o Total operating revenue is at 96% due to timing of the Ad Valorem, an increase in advertising income and other grants and contributions.

Ad Valorem revenue received this year surpassed annual budget amount by $6 milliontrending at 114% for FY2021 due to the majority being recorded in the first six months.

Advertising Income increased this fiscal year by $1 million when compared to the same time last year and is over the annual budget by 56% or $493,669.

o Pass and Fare revenues when combined are standing at 40%, which is 27% below targetor approximately $2.7 million attributed to the reduced fares due to the coronavirus.

o Federal operating grants reflect $23.3 million in CARES Act funding for FY2021. The total CARES Act awarded was $39,865,488.

Total expenses are trending closely to target.

o Year to date operating expenses are at 61% of the annual budget but 7% lower whencompared to the same time last year.

o Fringe Benefits are slightly over target at 65% attributed to approximately $1.041 millionof Essential Worker Bonuses being paid out in the first quarter of FY2021.

o The COVID-19 state of emergency declared in March 2020 resulted in various salary classifications totaling $1,429,344 which have been tracked relating to this emergency as noted below:

Wages paid related to the Family First Act $417,226 Operator wages for guaranteed 40 hour minimum $182,840 Teamster emergency response wages $829,278

o Other Administrative Expenses are at 69% of the annual budget.

103


July 19, 2021

% of Budget % of BudgetAnnual YTD Budget to collected Annual YTD collected Budget Actual Actual to date Budget Actual to date

Operating Revenues:Total Fare (Cash) Revenues $5,687,998 $2,646,744 ($3,041,254) 47% $3,009,468 $3,903,998 130%Total Pass Revenues 4,450,349 1,390,736 (3,059,613) 31% 9,382,746 3,065,818 33%Advertising Income 888,148 1,381,817 493,669 156% 1,124,677 379,756 34%Interest Income 246,275 51,429 (194,846) 21% 200,000 149,105 75%Other Income 1,129,050 600,754 (528,296) 53% 497,225 241,588 49%Ad Valorem 43,295,976 49,510,762 6,214,786 114% 48,235,324 47,103,402 98%Federal Operating Grants 37,124,792 31,579,024 (5,545,768) 85% 12,700,415 8,234,766 65%State Operating Grants 7,626,995 3,458,003 (4,168,992) 45% 6,919,948 6,545,120 95%Local Operating Contributions 1,476,000 450,667 (1,025,333) 31% 676,000 450,667 67%Tampa Historic Streetcar, Inc. 661,000 511,718 (149,282) 77% 745,955 443,079 59%Fund Balance - Operating (6,986,001) 0 6,986,001 0% 0 0 0%

Total Operating Revenues $95,600,582 $91,581,653 ($4,018,929) 96% $83,491,758 $70,517,299 84%

% of Budget % of BudgetAnnual YTD Budget to expended Annual YTD expended Budget Actual Actual to date Budget Actual to date

Operating Expenses:Salaries and Wages $46,650,716 $29,858,496 ($16,792,220) 64% $42,042,434 $28,520,280 68%Fringe Benefits 19,025,307 13,036,277 (5,989,030) 69% 15,732,141 11,743,919 75%Fuel and Oil 3,632,766 1,846,155 (1,786,611) 51% 4,253,740 2,233,101 52%Parts and Supplies 5,541,183 2,901,817 (2,639,366) 52% 4,891,519 3,559,044 73%Operational Contract Services 9,260,268 4,866,431 (4,393,837) 53% 7,305,492 5,067,911 69%Administrative Contract Services 1,237,322 529,817 (707,505) 43% 936,196 740,653 79%Legal Services 1,340,470 254,890 (1,085,580) 19% 1,131,430 490,711 43%Marketing and Printing 680,538 228,766 (451,772) 34% 677,699 312,484 46%Insurance Costs 4,297,146 2,380,625 (1,916,521) 55% 3,702,596 1,850,956 50%Utilities 908,871 570,380 (338,491) 63% 852,967 566,041 66%Taxes and Fees 635,460 (107,745) (743,205) -17% 126,730 110,231 87%Other Expenses 2,390,535 1,645,756 (744,779) 69% 1,838,815 1,665,235 91%

Total Operating Expenses $95,600,582 $58,011,666 ($37,588,916) 61% $83,491,758 $56,860,566 68%

Fiscal Year 2021 Fiscal Year 2020

All Mode Major Revenues

Fiscal Year 2021 Fiscal Year 2020

All Mode Major Expenses

104


July 19, 2021

Cash in the Bank Overview

HART cash is managed in two accounts; for the primary account, HART utilizes the State of Florida’s local government investment pool, Florida PRIME, as its primary source of cash holdings. Considered low-risk and conservative in its investment strategy, Florida PRIME allows HART to attain a higher yield compared to that of a typical bank cash-flow concentration account. The second account is a concentration account at Synovus for receiving deposits and managing Payroll and Accounts Payable disbursements. The graphic below depicts the cash on hand as of the day listed, as it is fluid and changes day to day.

Prepared by: Rose Noel, Accountant II


Operating Accounts: Total

Synovus Bank 6,734,654.80$ SBA (w/o Transp Surtax) 40,731,385.46$ Total without Transp Surtax 47,466,040.26$

SBA - Transp Surtax 218,438,585.73$

Total in Bank/SBOA 265,904,625.99$

CASH ON HAND (as of 5/31/21)

105


July 19, 2021

MONTHLY INFORMATION REPORT

Human Resources Activities ~ May 2021

In the month of May, HART on-boarded 12 new employees. That number includes nine new bus operators who started training on May 24, 2021. The new operators will complete operator training in July of 2021. As of May 31, 2021, HART had 775 employees; 644 were Bargaining, and 131were non-Bargaining.

The Training department finalized the agency-wide mandatory compliance training for all HART employees. In addition, the Training Department rolled out the ADP Learning Management System for all Teamster employees, including WebEx demonstrations. The Training Department also completed the recertification process for all Streetcar Motormen at HART.

The HART Wellness team is wrapping up Mission SlimPossible2, the ten-week weight loss competition open to all HART employees that started in March 2021. The Wellness team will announce the winners and distribute T-shirts and prizes in June.

The Human Resources Department continued to collaborate with the Marketing & Communications team concerning the new Employee Communication Plan and the revamp of New Hire Orientation.

Prepared by: Eartha Cole, HR Support Specialist

Reviewed by: Teri Wright, Chief Customer Experience Officer

106


July 19, 2021______________________________________________________________________________

MONTHLY REPORT

Procurement & Contracts Administration Department Activity Report ~ May 2021

A. Purchase Requisitions Processed

The purchase requisition is the beginning of the process by which departments enter requests to purchase goods or services. Processing purchase requisitions involves several departments responsible for verifying need, ensuring adequate funding, and sourcing appropriate vendors. The table below represents the number of purchase requests generated during the reporting period.

Please note that not all purchase requisitions result in a purchase order or vendor contract.

B. Purchase Orders Processed

The purchase order is the document used to acquire goods or services from vendors. Once the purchase requisition has been approved and a vendor sourced, a purchase order is generated and provided to the vendor to begin the delivery process.

The table below represents the number of purchase orders processed during the reporting period.

Please note that purchase orders processed during the reporting period may have resulted from related activities that occurred in previous reporting periods.

No. Reqs. Micro(under $10k)

Small($10k - $250k)

Large(over $250k)

Total

ADMINISTRATION 20 30,129$ 361,342$ -$ 391,471$ MAINTENANCE 94 155,867$ 213,045$ -$ 368,912$ OPERATIONS 13 19,547$ 321,962$ 498,000$ 839,509$ INVENTORY 1 689$ -$ -$ 689$ CAPITAL 8 3,179$ 684,576$ -$ 687,755$ Grand Total 136 209,410$ 1,580,926$ 498,000$ 2,288,336$

No. PO's AmountADMINISTRATION 18 351,615$ MAINTENANCE 76 293,777$ OPERATIONS 9 290,647$ INVENTORY 49 256,046$ CAPITAL 7 273,811$ Grand Total 159 1,465,896$

107


July 19, 2021______________________________________________________________________________

C. Open Contracts

HART currently holds 77 open contracts, including Task Orders, with a total contract award value in excess of $67 million with an unallocated balance of approximately $33 million.

D. Sole Source Procurements

E. Unauthorized Procurements

No unauthorized procurement activity occurred during the reporting period.

Prepared by: Procurement & Contracts Administration


Open Contracts Award Amnt. Allocated Amnt.

Unallocated Balance

Administration 1 $ 5,009 $ 1,701 $ 3,308 EEO 1 110,961$ 83,600$ 27,361$ Executive 3 814,602$ 493,152$ 321,450$ Facilities 6 1,201,747$ 914,081$ 287,666$ Finance 2 1,001,280$ 632,780$ 368,500$ HR 6 3,628,161$ 959,127$ 2,669,034$ Inventory 2 264,140$ 247,456$ 16,683$ Legal 4 1,479,650$ 1,142,870$ 336,780$ Maintenance 22 23,087,719$ 14,506,275$ 8,581,444$ Marketing 1 99,835$ 60,190$ 39,645$ Operations 4 11,560,686$ 2,911,251$ 8,649,435$ Project Management 7 14,963,159$ 6,730,404$ 8,232,755$ Risk 6 1,412,868$ 915,001$ 497,867$ Safety & Security 2 2,040,706$ 1,947,260$ 93,446$ Service Development 3 1,479,110$ 1,179,110$ 300,000$ Streetcar 2 2,975,814$ 710,212$ 2,265,601$ Tech & Innovation 5 1,690,626$ 740,414$ 950,212$ Grand Total 77 67,816,071$ 34,174,884$ 33,641,187$

Project No. Award Date Vendor Project Description Award Amount

RFQ-44745 5/11/2021 Swiftly Inc Bus Transit Planning Solution - Prorated renewal72,000$ Grand Total 72,000$

108

Hillsborough Transit Authority Board of Directors Hybrid Meeting

July 19, 2021

MONTHLY REPORT Ridership and Productivity ~ May 2021 Ridership All ridership showed a significant decrease in year-to-date (YTD) comparison. This decrease is due to the COVID-19 pandemic. Data will continue to demonstrate reductions in ridership.

Mode FY 2020 YTD

FY 2021 YTD

Percentage Change

May FY 2020

May FY 2021

% Change

Fixed Route Total 6,453,496 4,322,630 -33.0% 405,004 544,650 34.5%

Weekday Express 250,818 89,924 -64.1% 8,895 13,042 46.6%

Streetcar 531,206 471,937 -11.2% 22,289 75,497 238.7% Paratransit 107,654 75,954 -29.4% 5,920 12,676 114.1%

Taxi Voucher 49,813 25,347 -49.1% 4,627 1,616 -65.1% Flex 36,991 762 -97.9% 0 209 100.0%

Total All Modes 7,179,160 4,896,630 -31.8% 437,840 634,648 44.9%

Highlights

• FY21 YTD for all modes has decreased by 31.8%. All ridership showed a significant decrease when comparing FY20 and FY21 YTD data. Overall ridership of all modes for FY21 YTD will continue to be less than FY20.

-

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All Modes Ridership Comparison (YTD)

FY20 FY21

109


July 19, 2021

• FY21 YTD ridership for Fixed Route has decreased from FY20 by 33.0%. However, monthly ridership has surpassed ridership for both April and May of 2020. In both April and May of 2021, the monthly fixed-route ridership was above 500,000. Monthly fixed-route ridership is slowly increasing as the population returns to pre-pandemic activities.

Paratransit Reports

Paratransit Riders – May

May Clients Attendants Other Total FY20 5,441 423 56 5,920 FY21 11,455 986 235 12,676

%Change 111% 133% 320% 114%

Trip Cancellations – May

May Tot. Req. No Show % No Show Cancellations % Cancellations

FY20 6,777 203 3.00% 1,121 16.54% FY21 13,913 313 2.25% 2,136 15.35%

%Change 105% 54% -25% 91% -7%

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Fixed Route Monthly Ridership Comparison

FY20 FY21

110


July 19, 2021

Trip Purpose – May

May Employment Education Medical/Hospital/Adult Day Care Recreation Shopping Other

FY20 669 13 3,405 367 790 190 FY21 1,812 1,690 4,838 1,579 1,109 366

%Change 171% 12900% 42% 330% 40% 93%

HARTPlus Certifications – May

May Certified Total Certified FY2020 41 3,689 FY2021 71 3,703

%Change 73% 0%

On-Time Performance – May

Scheduled Appointment

May Month Year-to-Date Month Year-to-

Date FY20 95.8% 78.1% 98.2% 92.9% FY21 93.6% 91.1% 100.0% 99.3%

%Change -2.3% 16.6% 1.8% 6.9%

Prepared by: Nicole McCleary, Senior Project Planner Reviewed by: Chris Cochran, Director of Service Development Reviewed by: Teri A Wright, Chief Customer Experience Officer

111

ATTACHMENT

Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

Year-to-Date May May FY 2020 FY 2021

HART Service FY 2020 FY 2021 % Change Ridership Ridership % ChangeFixed Route Bus 6,453,496 4,322,630 -33.0% 405,004 544,650 34.5%TECO Streetcar 531,206 471,937 -11.2% 22,289 75,497 238.7%ADA Paratransit 107,654 75,954 -29.4% 5,920 12,676 114.1%Taxi Voucher 49,813 25,347 -49.1% 4,627 1,616 -65.1%HART Flex** 36,991 762 -97.9% 0 209 100.0%

All Mode Total 7,179,160 4,896,630 -31.8% 437,840 634,648 44.9%Wheelchairs on Fixed Route 26,109 19,490 -25.4% 2,453 3,064 24.9%Bikes on Buses 119,595 82,062 -31.4% 9,354 12,208 30.5%U-Pass Program 143,979 65,438 -54.6% 6,269 9,561 52.5%

May MayFixed Route Detail FY 2020 FY 2021 FY 2020 FY 2021

Number of Weekdays 170 147 20 21Number of Saturdays 35 29 5 5Number of Sundays 39 34 6 5No Service or Emergency Closure Days 0 0 0

Total Service Days 244 210 31 31% Change % Change

Weekday Local Ridership 5,043,815 2,942,068 -41.7% 306,741 400,643 30.6%Express Ridership (Weekday Only) 250,818 89,924 -64.1% 8,895 13,042 46.6%Saturday Ridership (Local and Express) 633,135 410,841 -35.1% 49,598 68,548 38.2%Sunday Ridership (Local and Express) 525,728 337,295 -35.8% 39,770 62,417 56.9%

% Change % ChangeWeekday Average Ridership 29,670 20,014 -32.5% 15,337 14,309 -6.7%Weekday Average Express Ridership 1,475.4 611.7 -58.5% 445 3,261 633.1%

Combined Weekday Average Ridership 31,145 20,626 -33.8% 15,782 17,569 11.3%Saturday Average Ridership 18,090 14,167 -21.7% 9,920 13,710 38.2%Sunday Average Ridership 13,480 9,920 -26.4% 6,628 12,483 88.3%

Calculations are subject to monthly adjustment/restatement**South County Flex Reinstituted on January 24th 2021

Monthly Ridership Comparison

Monthly Ridership Comparison

Ridership, FY 2020 vs FY 2021

FY 2020 vs. FY 2021Complete Fiscal Year

112


FY 2020 FY 2021 % Change May FY 20 May FY 21 % ChangeBus Vehicle Hours 432,121 405,883 -6.1% 46,959 56,253 19.8%Bus Revenue Hours 417,230 392,150 -6.0% 45,671 53,100 16.3%Bus Vehicle Miles 5,631,700 4,676,398 -17.0% 595,154 719,894 21.0%Bus Revenue Miles 5,195,803 4,784,429 -7.9% 577,116 665,678 15.3%

Flex Vehicle Hours** 10,819 1,483 -86% - 329 100%Flex Revenue Hours** 9,372 1,219 -87% - 268 100%Flex Vehicle Miles** 159,794 29,103 -82% - 6,503 100%Flex Revenue Miles** 126,605 20,749 -84% - 4,644 100%

Paratransit Vehicle Hours 78,390 79,930 2.0% 5,839 10,804 85.0%Paratransit Revenue Hours 67,952 65,699 -3.3% 4,910 9,248 88.3%Paratransit Vehicle Miles 1,154,752 1,050,092 -9.1% 75,009 144,204 92.2%Paratransit Revenue Miles 1,006,726 885,354 -12.1% 62,748 124,600 98.6%

Taxi Revenue Miles* 207,362 95,676 -53.9% 18,807 6,295 -66.5%. .

Streetcar Vehicle Hours 14,668 11,590 -21.0% 1,733 2,028 17.0%Streetcar Revenue Hours 14,607 11,543 -21.0% 1,725 2,020 17.1%Streetcar Vehicle Miles 77,730 61,969 -20.3% 8,930 10,940 22.5%Streetcar Revenue Miles 77,474 61,179 -21.0% 8,905 10,692 20.1%

HART System Vehicle Hours 535,998 498,886 -6.9% 54,531 69,415 27.3%HART System Revenue Hours 509,161 470,612 -7.6% 52,307 64,636 23.6%HART System Vehicle Miles 7,231,337 5,913,237 -18.2% 697,899 887,836 27.2%HART System Revenue Miles 6,613,970 5,847,387 -11.6% 667,576 811,909 21.6%*Vehicle and Revenue hours/miles for Taxi Voucher are equal***South County Flex began on January 24, 2021

Calculations are subject to monthly adjustment/restatement

Hours and Miles by Mode

113


Route productivity, Passengers per Revenue Hour & Mile (YTD)FY 2020 FY 2021 FY 2020 FY 2021

Passengers per Passengers per Passengers per Passengers perLocal Routes FY 2020 FY 2021 % Change FY 2020 FY 2021 % Change Revenue Hour Revenue Hour Revenue Mile Revenue Mile

1 - Florida Avenue 41,225 52,495 27.3% 578,467 428,750 -25.9% 23.09 15.91 2.110 1.4685 - 40th Street 11,364 18,350 61.5% 222,230 134,810 -39.3% 17.20 10.00 1.455 0.8506 -56th Street 46,465 54,052 16.3% 670,990 475,999 -29.1% 20.90 16.17 1.737 1.2727 - West Tampa/HCC 6,540 8,468 29.5% 107,016 69,631 -34.9% ** 7.31 ** 0.7368 -Progress Vilage/Brandon 9,864 17,771 80.2% 183,177 125,395 -31.5% ** 7.88 ** 0.5979 - 15th Street 10,732 15,013 39.9% 186,221 115,070 -38.2% 14.76 8.38 1.348 0.70310 - Cypress Street 4,916 20,964 3.30 0.23012 - 22nd Street 25,883 35,469 37.0% 441,054 297,246 -32.6% 21.16 12.55 1.936 1.13914 - Armenia -- Howard 12,341 16,812 36.2% 168,514 129,796 -23.0% 14.04 8.57 1.081 0.61815 - Columbus Drive 9,544 12,720 33.3% 181,269 103,351 -43.0% 15.61 7.96 1.364 0.69016 - Waters - Rowlett 14,430 19,859 37.6% 205,801 150,706 -26.8% ** 11.51 ** 1.01917 - Port Tampa - Britton Plaza 4,618 5,408 17.1% 56,723 37,194 -34.4% 14.23 11.38 1.339 0.99619 - Downtown - TGH - South Tampa 14,392 9,751 -32.2% 155,873 84,461 -45.8% ** 6.91 ** 0.64630 - Town 'N Country/Airport 11,139 18,881 69.5% 174,851 135,383 -22.6% 12.95 5.83 1.185 0.46131 - South Hillsborough County 3,524 3,206 -9.0% 35,402 24,849 -29.8% 6.65 4.79 0.335 0.25432 - Dr. Martin Luther King Jr. Boulevard 6,885 14,682 113.2% 169,159 99,865 -41.0% ** 8.78 ** 0.70033 - Fletcher Avenue 4,284 7,696 79.6% 114,176 67,599 -40.8% ** 6.07 ** 0.53334 - Hillsborough Avenue 40,359 51,221 26.9% 562,948 423,663 -24.7% 19.27 16.50 1.524 1.27935 - NWTC - TIA* 4,022 -100.0% 77,115 22,421 -70.9% ** **36 - Dale Mabry Hwy./Himes Avenue 7,334 14,214 93.8% 187,033 108,108 -42.2% 13.44 6.67 1.256 0.62837 - West Brandon/Netp@rk 9,864 11,300 14.6% 190,335 99,334 -47.8% ** 8.53 ** 0.57538 - Mango - Netpark 6,164 11,347 84.1% 82,052 78,047 -4.9% 20.86 12.40 1.351 0.74139 - Busch Boulevard 14,520 28,681 97.5% 343,657 213,013 -38.0% ** 11.85 ** 0.76842 - Fowler Ave. 11,650 7,543 -35.3% 186,059 88,627 -52.4% ** 11.83 ** 1.34844 - North Loop 1,732 5,602 60.56 0.42545 - Yukon - Westshore 7,195 23,674 229.0% 140,676 126,468 -10.1% ** 10.53 ** 0.79546 - Brandon Blvd. 3,456 3,304 -4.4% 58,431 29,524 -49.5% 9.53 6.46 0.672 0.44648 - Temple Terrace 7,145 7,996 11.9% 96,716 62,398 -35.5% 12.16 8.04 0.992 0.659400 - Nebraska-Fletcher MetroRapid 49,689 52,125 4.9% 579,858 441,970 -23.8% 21.77 15.37 1.946 1.374Special Service**

System Total 394,628 528,686 34.0% 6,155,803 4,200,244 -31.8% 17.74 10.55 1.465 0.859

Blue = Routes performing 75% or higher above the local system average75% of Local System

Average 7.91

Red = Routes performing 60% or lower than the local system average60% of Local System

Average 6.33


Ridership, FY 2020 vs. FY 2021 Ridership, FY 2020 vs. FY 2021Year-to-DateMonthly

April

114

FY 2020 FY 2021 FY 2020 FY 2021

Passengers per Passengers per Passengers per Passengers perFLEX Routes FY 2020 FY 2021 % Change FY 2020 FY 2021 % Change Revenue Hour Revenue Hour Revenue Mile Revenue Mile

South County FLEX - 209 100.0% 3,271 762 -76.7% 1.90 0.78 0.110 0.050

System Total 0 209 100.0% 3,271 762 -76.7% 1.90 0.78 0.110 0.050

*South County Flex began service on January 24, 2021


April

Route productivity, Passengers per Revenue Hour & Mile (YTD)Ridership, FY 2020 vs. FY 2021 Ridership, FY 2020 vs. FY 2021Monthly Year-to-Date

115


Route productivity, Passengers per Revenue Hour & Mile (YTD)FY 2020 FY 2021 FY 2020 FY 2021

Passengers per Passengers per Passengers per Passengers perExpress Routes FY 2020 FY 2021 % Change FY 2020 FY 2021 % Change Revenue Hour Revenue Hour Revenue Mile Revenue Mile

24LX - FishHawk/Riverview/MacDill AFB Express 0 1,190 100.0% 26,126 4,436 -83.0% 19.26 7.93 0.673 0.27525LX - South Brandon/MacDill AFB Limited Express 0 839 100.0% 18,308 4,411 -75.9% 17.07 4.83 0.792 0.219275LX - Wesley Chapel - TIA 3,511 5,759 64.0% 97,417 40,113 -58.8% 5.75 4.19 0.537 0.291 360LX - Brandon-Tampa-MacDill AFB* 6,865 8,176 19.1% 99,090 73,426 -25.9% 12.65 6.23 0.759 0.365

System Total 10,376 15,964 53.9% 283,232 122,386 -56.8% 8.21 5.30 0.525 0.317

Blue = Routes performing 75% or higher above the express system average75% of Express System Average 3.98

Red = Routes performing 30% or lower than the express system average30% of Express System Average 1.59


Ridership, FY 2020 vs. FY 2021 Ridership, FY 2020 vs. FY 2021Monthly Year-to-Date

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25

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24 $19.

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71 $26.

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70

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6 1 400 12 34 39 42 16 5 45 32 37 9 8 15 14 7 19 36 30 10 35 17 38 48 46 33 31 44 360LX 24LX 275LX 25LX

15 Minute 20 Min 30 Minute 60 Minute Express

Cost per Passenger by RouteCalculated using actual vehicle hours * allocated hourly rate

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$6.70 $6.21

$15.06

$7.03

$18.82

$10.13$10.13

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15 Minute 20 Min 30 Minute 60 Minute Express

Cost per Passenger by FrequencyCalculated using actual vehicle hours * allocated hourly rate

Cost Per Passenger System Average

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800 17th Street, NW, Suite 1100 | Washington, DC 20006 | T 202-955-3000 | F 202-955-5564 Holland & Knight LLP | www.hklaw.com

May - June Transportation Report

House T&I Committee Unveils INVEST in America Act

On June 4, House Democrats unveiled a 5-year, $547 billion surface transportation reauthorization, the INVEST in America Act. The climate-focused legislation includes major funding increases for passenger rail, public transit, and carbon reduction. The Committee will consider the proposal during a markup on June 9. The House will vote on the bill the week of June 28.

The bill aligns with many of President Joe Biden’s infrastructure goals. The legislation “puts a core piece of President Biden’s American Jobs Plan into legislative text,” House Transportation and Infrastructure Chair Peter DeFazio (D-Ore.) said.

o Unlike the Senate bill, the House bill will include Member designated project funding (earmarks). Rep. Castor included $6.99 million in funding for HART’s Bus Shelter program. She also included $7.7 million for the Tampa Streetcar.

Specifically, the legislation would authorize 80% more funding than the last long-term surface transportation law enacted in 2015, the FAST Act (Public Law 114-94).

The legislative proposal is $53 billion higher than last year’s $494 billion House-passed highway bill (H.R. 2, the Moving Forward Act).

Details of the legislation include:o $343 billion for roads, bridges and safetyo $32 billion for bridgeso $4 billion for electric vehicle charging infrastructureo $8.3 billion for activities aimed at reducing carbon pollution (investments include

cycling and walking infrastructure)o $6.2 billion for mitigations and resiliency, aimed at building infrastructure

resistant to extreme weather events.o $32 billion for bridge funding to ensure safety, reliability and resilienceo $3 billion for a program that seeks to reconnect communities divided by

highways.

$109 billion for transit to increase routes, reduce maintenance backlog, scale up zero-emission transit vehicles and improve funding for rural communities

o This funding would scale up investment in zero-emissions transit vehicles

$95 billion for passenger and freight rail

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o Triples Amtrak funding to $32b for enhanced service, ADA upgrades, and investments to renew and support service

Senate Panel Approves $304 Billion Highway Reauthorization Bill

On May 26, the Senate Environment and Public Works (EPW) Committee passed its surface transportation authorization bill unanimously. The bill would authorize $311 billion over five years for fund roads and highways. Lawmakers on both sides of the aisle said the bill creates momentum that could move forward negotiations on Biden’s infrastructure plan, and encourage other committees to expedite their work on their respective parts of the surface transportation bill.

The Senate bill would authorize a 34 percent funding increase compared with the last long-term surface transportation law, the FAST Act, passed in 2015. The new bill would authorize $2.5 billion for grants electric vehicle charging stations and for alternative fuel infrastructure, and $6.4 billion for states to reduce transportation emissions.

The legislation would also create various programs and studies. The Biden Administration and Democrats have prioritized reconnecting urban communities cut off by highways and the bill would authorize $500 million for a Reconnecting Communities Pilot Program. It would also direct the Transportation Secretary to create a center to study the impact of automated vehicles and new mobility, such as dockless bikes and scooters.

Republican priorities of reducing regulation and giving states more flexibility are also incorporated in the bill. The legislation would streamline the environmental review process for major projects, requiring the U.S. Department of Transportation to average no more than two years to complete a review. Additionally, it would authorize $2 billion for a grant program for rural communities.

Both EPW chairman Tom Carper (D-DE) and new his Republican counterpart, Shelley Moore Capito (R-WV), sought to tie this highways-only bill to the larger, ongoing infrastructure discussion. Carper said that the bill “will make a vital first down payment on President Biden’s American Jobs Plan,” and Capito said she was “hopeful this bipartisan product can be the anchor of a larger infrastructure package moving forward.”

While the Senate EPW is moving swiftly on their surface transportation bill, the Senate Committee on Commerce, Science and Transportation (oversees rail and safety) and Senate Banking, Housing and Urban Affairs (oversees pay-fors) are still working on their portions of the bill.

Biden Unveils Full FY 2022 Budget Proposal

On May 28, the White House released President Joe Biden’s $6 trillion proposed budgetrequested for federal spending in fiscal year (FY) 2022. The President’s budget proposal serves as a fiscal blueprint for the administration’s policy priorities and signals to Congress what the White House hopes to accomplish over the coming year. It also

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provides a detailed look at how the president’s spending and revenue proposals would affect federal deficits and debt. It includes the administration’s assumptions about how those policies would affect economic growth, inflation and interest rates.

The budget details the president’s ambitions to dramatically expand the size and scope of the federal government. The budget will call for about $6 trillion in spending in FY 2022. Under the budget plan, the national debt would exceed the record level seen at the end of World War II within a few years and reach 117% of economic output by the end of 2031, up from about 100% this year.

The Department of Transportation's (DOT) FY 2022 budget request is $88.2 billion in gross discretionary budgetary resources. This would be an increase of $352 million, or 0.4 percent, over the FY 2021 enacted level.

The budget proposes $47 billion in trust fund spending for the Federal Highway Administration (FHA), in line with FY 2021 allocation and the FAST Act.

The budget proposes $18.5 billion for the Federal Aviation Administration (FAA), about $600 million more than in FY 2021. The request includes $11.4 billion for operations and $4 billion for facilities and equipment.

The budget proposes $4 billion for the Federal Railroad Administration (FRA), an increase of almost $1.2 billion over FY 2021 enacted total year. Amtrak would receive $2.7 billion, a 35 percent boost from FY 2021 enacted levels, of which $1.4 billion is for the national network and $1.3 billion for the Northeast Corridor. Another $625 million would go toward a new competitive Passenger Rail Improvement, Modernization and Expansion grant program along with $375 billion for Consolidated Rail Infrastructure and Safety Improvements (CRISI).

The budget proposes $13.5 billion in total spending for FY 2022 for the Federal Transit Administration (FTA), a 4.1 percent increase ($535 million) above FY 2021 enacted levels.

o The budget requests a 23 percent increase ($459 million) in the Capital Investment Grants account and $550 million for Transit Infrastructure Grants, which includes $250 million for the Zero Emission Bus Program.

o Also under FTA, plus-ups would go to the following: $200 million for a Transit Modernization Sprint Program to "fund

competitive grants to reduce the more than $105 billion transit state-of-good-repair backlog and accelerate equitable economic growth and competitiveness."

$50 million for a Climate Resilience and Adaptation Program to "fund competitive grants to improve the resilience of transit assets to climate-related hazards by protecting transit stations, tunnels, tracks, and other infrastructure from flooding, extreme temperatures, and other climate-related hazards."

$50 million for an Integrated Smart Mobility Program to "fund up to five

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pilot projects that will support transit agencies in adopting innovative approaches to mobility that will improve safety, accessibility, and equity in access to community services and economic opportunities, including first- and last-mile operations."

The budget proposes a dramatic 77 percent boost to cybersecurity initiatives, to $39 million, in line with broader efforts to protect U.S. infrastructure from hacking attacks.

The budget calls for $11 million to buy electric vehicles and provide charging infrastructure, a part of a larger goal of electrifying the federal fleet. The budget also calls for $2.4 billion over three years for the U.S. Postal Service to electrify its fleet of vehicles

$1 billion for National Highway Traffic Safety Administration (NHTSA), including a $50 million increase for Vehicle Safety Programs.

$2 billion for a new Advanced Research Projects Agency – Infrastructure (ARPA-I) program for infrastructure that seeks to "help accelerate novel, early-stage research projects." Transportation Secretary Pete Buttigieg said that the increased focus on research will help accelerate innovation, including automation and improving the longevity of pavement.

$1 billion for the RAISE grants, formerly known as TIGER/BUILD. $110 million for a new Thriving Communities program for eliminating transportation barriers and increasing access to opportunities.

$13 million for the Departmental Office of Civil Rights.

Appropriations

With the release of the president’s full budget, Congress will begin to draft FY 2022 appropriations bills.

The House appropriations subcommittees are expected to begin the process of marking up the FY 2022 spending bills on June 24. The Transportation-HUD appropriations bill will be marked-up on July 2 in subcommittee and with full committee will mark it up on July 16.

Mark-ups in the Senate is expected to begin the following month.

Congress has until the end of September when FY 2021 fiscal year ends to pass new spending bills. Given the delay in process, we are expecting Congress to pass a continuing resolution to keep the government open and funded.

White House Pushes Ahead on Infrastructure Negotiations

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The Biden administration is pushing ahead with sweeping plans to spend trillions of dollars on infrastructure and the U.S. social safety net,

On June 4, President Biden rejected the latest counteroffer from a group of Senate Republicans led by Sen. Shelley Moore Capito (R-W.Va.) that called for about $50 billion more in spending than they previously proposed, according to the White House. That offer came from after Biden lowered his initial demand for a $2.3 trillion bill to $1.7 trillion, all of which would be new spending.

Sen. Capito’s group has offered a plan that on its face totals $928 billion in spending over eight years, but only $257 billion of that would be new net spending above amounts Congress was expected to approve anyway. That offer came after Biden lowered his initial demand for a $2.3 trillion bill to $1.7 trillion.

President Biden and Sen. Capito agreed to meet on June 7, 2021 to discuss a potential agreement, however, after that meeting, negotiations fell apart. Instead, a group of twenty bipartisan Senators have been meeting to come to an agreement. There is cautious optimism surrounding this group’s effort because they will still need get another 40 Senators onboard with the plan.

Pressure is building on the administration, including from progressive Democrats, to abandon bipartisan efforts and attempt to pass the stimulus without GOP support using budget reconciliation.

However, Senate Parliamentarian Elizabeth MacDonough ruled that only one more automatic budget reconciliation is permissible this year, dealing a blow to Democrats who previously thought they would have two more changes to sidestep Republicans in advancing President Biden’s agenda. MacDonough ruled that a revision to the 2021 budget resolution cannot be automatically discharged from the Senate Budget Committee, meaning Democrats would need at least one Republican on the 11-11 panel to vote with them.

o The ruling effectively means Senate Majority Leader Charles Schumer (D-N.Y.) will be able to use only one more reconciliation vehicle to pass Biden's key legislative priorities this year. He will not be able to divide up the $2.3 trillion American Jobs Plan and the $1.8 trillion American Families Plan, as well as Biden's calls to expand Medicare and lower the price of prescription drugs, into multiple reconciliation packages, as was envisioned only a few weeks ago.

USDOT Requests Comments to Improve Racial Equity

The U.S. Department of Transportation is currently requesting comments on how it should measure equity to improve federal transportation programs.

The effort follows President Joe Biden’s January 20 executive order calling for agencies to advance racial equity and support underserved communities.

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The Transportation Department’s goal is to “assess whether, and to what extent, its programs and policies perpetuate systemic barriers to opportunities and benefits for people of color and other underserved groups.”

The request for information was published on May 25 in the Federal Register and are due by June 24.

Secretary Buttigieg Suggests Public-Private Partnerships for EV Charging

On May 20, Transportation Secretary Pete Buttigieg told Senators at a Senate Banking Committee hearing that the 500,000 electric vehicle charging stations in the President's infrastructure plan, the American Jobs Plan, would not necessarily be “owned and operated by the federal government.”

Of the $174 billion for electrification in the American Jobs Plan, $15 billion is allocated to building the charging stations, which averages to about $30,000 per charging station. This alone would not be sufficient to meet the administration’s electrification goals. Secretary Buttigieg’s comment suggest that the federal government may leverage other investments to build the charging stations.

Buttigieg stated that the policy will vary based on geography. He compared charging stations at a “luxury apartment building in the middle of a city” that potentially would not need government support with those in rural areas that may not have enough return on investment to attract private sector interest. He said, “I wouldn't say that the vision is that all charging stations in the country, or even most of them or any of them, need to be owned and operated by the federal government.”

He also said that federal government support will partially come in the form of technical assistance to determine where the charging stations should be located. This work would build on a DOT partnership with the Department of Energy (DOE) to designate Alternative Fuels Corridors where charging stations are needed.

USDOT Announces Expanded Local Hire and Workforce Development Pilot Programs

On May 19, U.S. Transportation Secretary Pete Buttigieg announced expanded construction hiring and workforce development pilot programs to be managed USDOT, the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA).

Both FHWA’s and FTA’s programs will give contracting agencies expanded flexibility to use hiring preferences to enhance workforce development opportunities for those in economically or socially disadvantaged communities. A similar USDOT pilot program was in effect from 2015 to 2017.

FHWA’s Enhancing Workforce Development Opportunities Contracting Initiative will help to rebuild the skilled workforce needed to improve the nation’s transportation

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infrastructure. The four-year pilot program will enable state transportation agencies and contractors to better recruit qualified construction workers, which can be challenging in many parts of the country. For some, construction projects represent an employment opportunity for residents, and perhaps the first step toward a construction career.

FTA’s construction hiring and workforce development initiative, the Equitable Economic Recovery and Workforce Development Through Construction Hiring Pilot Program, is a four-year pilot program that will allow transit agencies to use geographic, economic, or other hiring preferences on FTA-funded construction projects.

Both FHWA’s and FTA’s local hire initiatives will improve participation in existing training and apprenticeship programs, such as FHWA’s On-the-Job Training (OJT) programs and FTA’s innovative public transportation Workforce Development Program. The organization selected to run the center will help transit agencies implement best practices to hire new employees to support advanced technology initiatives, including electric buses and high speed rail.

Senator Cornyn Proposes VMT Fee for Trucks

On May 18, Senator Cornyn (R-TX) proposed imposing a Vehicle Miles Traveled (VMT) fee on trucks to raise money for infrastructure, a result of projections of the Highway Trust Fund running $195 billion short over the next decade.

In this proposal, Sen. Cornyn cited a Joint Tax Committee (JTC) estimate that found that a 25-cent-per-mile fee on the heaviest trucks (class 7 and 8 vehicles) would raise approximately $33 billion per year, even when accounting for an exemption for farm and government trucks. The trucking industry strongly opposes the truck-only fees.

Last week, the trucking industry began pushing back against a this proposal. Chris Spear, President and CEO of the American Trucking Associations, and Todd Spencer, President and CEO of the Owner-Operator Independent Drivers Association, sent a letter to Senate Finance Committee leadership expressing the industry’s “vehement opposition to any truck-only funding scheme that singles out truckers for the purposes of filling the nation’s infrastructure funding gap.”

Bipartisan Senators Introduce Bill for Highway Cost Allocation Study

On May 18, Senator Mark Kelly (D-AZ) and Senator Cynthia Lummis (R-WY) introduced the Highway Cost Allocation Study Act of 2021, that calls for a new highway cost allocation study. The goal is for DOT to study changes in highway use in time to help figure out how to solve the Highway Trust Fund shortfall in the next surface transportation reauthorization.

The last major cost allocation study by the Federal Highway Administration (FHWA) was in 1997, when there were 60 million fewer vehicles on the road, with highly different gas mileages.

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Both Senators are members of the Senate EPW Committee and will be pushing for the legislation to be included in an upcoming infrastructure package.

Preliminary Report Shows Rise in Pedestrian Deaths

Preliminary 2020 data released this month from the Governors Highway Safety Association projects that the U.S. pedestrian fatality rate per billion VMT jumped to 2.3 deaths in 2020. This is an unprecedented 21% increase from 1.9 in 2019.

The report examines trends affecting this rise in pedestrian deaths, including increased reckless driving behaviors, the need for safer road crossings and efforts to make pedestrians more visible through better lighting and other strategies, and the continued increase in sales of sport utility vehicles (SUVs), which cause more serious and fatal injuries to pedestrians in the event of a collision.

The report also discusses the need for a comprehensive approach that leverages engineering, public education, emergency response and equitable enforcement for reducing pedestrian-motor vehicles crashes and saving lives.

Lawmakers Introduce Green Transportation Act to Reduce Pollution

On May 11, Representatives Lloyd Doggett (D-TX) and Earl Blumenauer (D-OR) led a group of 20 lawmakers to introduce the Green Transportation Act. The legislation directs cities and states to reduce greenhouse gas emissions in the transportation sector.

The transportation sector is the largest source of carbon pollution in the country, making tracking and reducing those emissions a priority in mitigating the climate crisis. This bill mandates the tracking of emissions and the creation of local implementation plans. The bill would help achieve President Biden’s goal of reducing U.S. greenhouse gas emissions by at least 50% by 2030.

The Green Transportation Act would require the Department of Transportation (DOT) to work with the Environmental Protection Agency (EPA) to establish national goals and performance measures for emissions reductions. Using these national performance measures as a guide, states and metropolitan planning organizations (MPOs) would then establish their own greenhouse gas reduction targets in long-range public transit and highway planning.

Grant Opportunities & Award Announcements

2021 Competitive Funding Opportunity: Pilot Program for Transit-Oriented Development (TOD) Planning: $10 million available. Applications due by June 21, 2021.

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FY 2021 National Infrastructure Investments (RAISE Grants - Formerly BUILD Grants): $1 billion available. Applications due by July 12, 2021.

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Bipartisan Infrastructure Package

• On June 24, President Biden and a bipartisan group of Senators reached a deal on a $1.2 trillion infrastructure package.

• The infrastructure plan includes funding for roads, transit, bridges, broadband, EV infrastructure, clean energy, and water.

• Proposed funding for the package comes from several sources:− Stronger tax enforcement, redirecting unused unemployment

insurance relief funds, extending expiring customs user fees, reinstating Superfund fees, 5G spectrum auction proceeds.

• The bill is a scaled-back version of the president’s American Jobs Plan. − The second half of Biden’s infrastructure proposal, known as the

American Families Plan, includes $1.8 trillion for major investments in education, child care, and paid family leave. Many of these priorities will be advanced through budget reconciliation.

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Bipartisan Infrastructure Framework

• $312 billion for Transportation− $109 billion for roads, bridges & major

projects

− $66 billion for passenger & freight rail

− $49 billion for public transit

− $25 billion for airports

− $20 billion for an infrastructure financing authority

− $6 billion for ports and waterways

− $7.5 billion for electric vehicles (EV) infrastructure

− $7.5 billion for Electric buses/transit

− $11 billion for safety

− $1 billion for reconnecting communities

− $20 billion for infrastructure financing

• $266 billion for “Other” Infrastructure

− $73 billion for power infrastructure

− $65 billion for broadband infrastructure

− $55 billion for water infrastructure

− $47 billion for resilience

− $21 billion for environmental remediation

− $5 billion for western water storage

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The framework includes $579 billion in new spending over five years for a total of $973 billion over five years, or $1.2 trillion over eight years. Details include:

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Surface Transportation Reauthorization• The current surface transportation authorization bill, the FAST Act, expires on

September 30, 2021. Both House and Senate leadership want to pass a bill this year.

• Transportation & Infrastructure (T&I) Committee oversees transportation authorization in House. Three committees oversee authorization in the Senate:

− Senate Environment and Public Works (EPW) Committee – Highways

− Senate Commerce, Science and Transportation – Safety/Goods Movement/Rail

− Senate Banking, Housing and Urban Affairs – Transit

• On May 26, the Senate EPW Committee passed the five year Surface Transportation Reauthorization Act of 2021 unanimously with bipartisan support.

• On June 16, the Senate Commerce Committee voted 25-3 to pass the Surface Transportation Investment Act.

− Senate Banking is still drafting the transit title.

• On July 1, the House passed the Invest Act, 221-20, with only 2 Republicans supporting the bill.

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Surface Transportation Reauthorization:House Transportation and Infrastructure – INVEST Act

• Authorizes $547 billion over five years for highways, transit, rail and safety programs – 38% increase over current funding.

• First transportation authorization bill to include earmarks in 16 years.

• HART secured:− $6.99 million: Bus Shelter Revitalization & Expansion Program

• Other funding secured:− $7.70 million for Tampa InVision Streetcar

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Surface Transportation Reauthorization:House Transportation and Infrastructure – INVEST Act

• $4 billion for EV charging infrastructure

• $8.3 billion for new carbon pollution programs

• $6.25 billion for new pre-disaster mitigation and resiliency formula programs

• Targets investments to areas of persistent poverty, rural communities, and other disadvantaged areas

• Creates a reduced-fare pilot program to improve access for low-income transit riders

• Streamlines the Capital Investment Grant program and includes incentives for projects that preserve or encourage higher density affordable housing

• Provides funding for corridor planning and development of high-speed rail projects, reducing traffic congestion and shortening travel times

• Creates a $12 billion Projects of National and Regional Significance (PNRS) program for large highway, transit, and passenger and freight rail projects

• Establishes a $500 million Gridlock Reduction Grant program for large metropolitan areas

• Provides $3 billion for a reconnecting neighborhoods discretionary grant program to remediate economically-disadvantaged and underserved communities

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Highlights include:

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Surface Transportation Reauthorization –Senate EPW

− The “Surface Transportation Reauthorization Act” (S. 1931) authorizes $304 billion for highway programs, a 22% increase over current funding. Bill highlights include:

• Establishes a $3.265 billion new competitive bridge grant program

• Creates a $2.5 billon electric vehicle (EV) grant program

• Increases funding for the existing INFRA freight and goods movement grant program

• Establishes a $250 million competitive grant program to reduce idling and emissions at port facilities

• Creates a $6.4 billion carbon reduction formula program to reduce transportation emissions

• Establishes a $250 million congestion relief competitive grant program for projects in the largest, most congested urbanized areas

• Creates a $1.4 billion formula and competitive grant program for resiliency improvement, community resilience and evacuation route grants, and at-risk coastal infrastructure

• Establishes a $500 million community connectivity pilot grant program to study the feasibility and impacts of removing or mitigating existing transportation facilities that create barriers to mobility, access, or economic development and to construct projects to remove or mitigate these barriers

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Surface Transportation Reauthorization –Senate Commerce

− The “Surface Transportation Investment Act” (S. 2016) authorizes $78 billion over five years for rail, freight, and safety programs.

− Bill highlights include:

▪ Establish a $10 billion National Infrastructure Project Assistance Program to provide grants to projects that generate national or regional economic, mobility, or safety benefits

▪ Authorize $1.5 billion a year for the current RAISE/BUILD grant program called the Local and Regional Project Assistance Program

▪ Require the DOT Secretary to establish a program to develop intercity passenger rail corridors

▪ Create a $1 billion Safe Streets and Roads for All Grant Program for MPOs and local governments to develop and implement carry out comprehensive Vison Zero safety plans

▪ Would create a 25-member electric vehicle (EV) working group that would offer guidance for the development and deployment of electric vehicles

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Fiscal Year 2022 Appropriations Underway

• House Appropriators have completed the markup process for the 12 annual spending bills, with plans to begin moving them in small packages starting this week.

• On the Senate side, Senate Appropriations Chair Patrick Leahy (D-VT) has said he hopes to begin markups in July.

• Even though the House is expected to pass all 12 of the funding bills well before the September 30 end of the fiscal year, many lawmakers assume a CR will be needed.

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House Transportation Appropriations Summary

• 15.5 billion for the Federal Transit Administration− $12.2 billion for Transit Formula Grants to expand bus fleets and increase

the transit state of good repair; − $2.5 billion for Capital Investment Grants, to construct more than 23 new

transit routes nationwide, an increase of $459 million above the fiscal year fiscal year 2021 enacted level, and equal to the President’s budget request;

− and $580 million for Transit Infrastructure Grants, to purchase more than 300 zero emission buses, 400 diesel buses, and to support transformative research for transit systems, an increase of $64 million above the fiscal year 2021.

• $100 million for the new Thriving Communities Program

• $1.2 billion for RAISE Grants

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Questions? Thank you!

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regular board of directors meeting

Documents