August 8, 2016

BOARD AGENDA REGULAR BOARD MEETING

MIDWEST CITY-DEL CITY PUBLIC SCHOOLS

AUGUST 8, 2016

7:00 P.M.

MID-DEL BOARD OF EDUCATION, BOARD ROOM

7217 S.E. 15TH

MIDWEST CITY, OK 73110

Following is a list of the business to be conducted by the Board of Education at the above

mentioned meeting. The Board of Education may discuss, make motions and vote upon all

matters appearing on this Agenda. Such votes may be to adopt, reject, table, reaffirm, rescind,

or take no action on any Agenda matter.

I. Opening Exercises:

A. Call to Order and roll-call recording of members present and absent

B. Flag Salute

II. Consent Agenda:

All of the following items, which concern reports and items of a routine nature

normally approved at a board meeting, will be approved by one vote unless any

board member desires to have a separate vote on any or all of these items. The

consent agenda consists of the discussion, consideration, and approval of the

following items:

A. Approval of the agenda

B. Vote to approve Minutes of the July 11, 2016, Regular Board Meeting.

C. Vote to approve the Financial Statement for the 2015-16 school year as required by

Oklahoma Statutes, Title 70-5-135.2.

D. Vote to approve June 30, 2016, Monthly Financial and Investment Report:

1. Treasurer’s Report and Investment Report for period ending June 30, 2016

2. Encumbrances

3. Warrant Register

4. School Activity Fund Summary ending June 30, 2016

5. Lease Revenue as of June 30, 2016

E. Vote to approve July 31, 2016, Monthly Financial and Investment Report:

1. Treasurer’s Report and Investment Report for period ending July 31, 2016

2. Encumbrances

3. Warrant Register

4. Lease Revenue as of July 31, 2016

F. Vote to approve the School Activity Funds:

1. Transfers within Bank

2. Addendum

August 8, 2016

2

G. Vote to approve final blanket position salary reserves report for 2015-16.

H. Vote to approve blanket position salary reserves report for 2016-17.

I. Vote to approve Section 125 Plan Administration by American Fidelity Assurance

Company for CY2017.

J. Vote to approve the 2016-2017 Internal Activities Review Committee.

K. Vote to approve revision of the funding source for the FY17 renewal of Gas Supply

agreement with Constellation as a third party natural gas provider used at various Mid-Del

sites that was approved on May 9, 2016. It was Board approved to be paid from General

Fund 11 and/or Building Fund 21. The revision requested is the expenditure to be paid

from General Fund 11 and/or Building Fund 21 and MDTC Fund 23.

L. Vote to approve sanctioning applications from school activity funds for FY 2016-17.

M. Vote to approve out-of-state or overnight travel requests:

1. Revision of travel dates for the Midwest City football team to travel to the Southwest

Elite 7 on 7 football camp in Springdale, AR. This was Board approved at the May 9,

2016, Board meeting to travel on July 15-16, 2016. The team was notified that they

were placed on the schedule to play a day earlier than expected, so therefore we are

asking to revise the travel dates to include leaving on July 14, 2016. Confirmation

2. Del City High School Student Council, Key Club, NHS, Senior and Junior Class to

attend Oakridge Retreat Center in Anadarko, OK, on September 2-4, 2016. Expenses

to be paid for by School Activity Funds, Student Council, Project Code 869;

Sanctioned Organization Funds; personal funds and donations.

3. Forrest Doshier, MDTC, to attend the Conduct SafeLand USA training for Enterprise

Crude Oil, LLC in Bowie, TX, on five various days TBD between September 19 and

November 30, 2016. All expenses to be paid by Enterprise Crude Oil.

4. Midwest City High School Softball team to attend a softball tournament in Broken

Arrow, OK, on August 12-13, 2016. Expenses to be paid by Sanctioned Organization

Funds, personal funds and donations.

III. Information:

A. Public Participation

B. Superintendent’s Report – Dr. Cobb

C. Space Camp – Mr. Fry

D. Worker’s Compensation Summary for 2015-16 – Ms. Medcalf

IV. Vote to approve or not approve interim contract with Cedar Ridge for FY17. – Ms.

Medcalf

V. Vote to approve or not approve bids and requests to purchase: – Ms. Medcalf

A. Purchase Boardworks 9-12 Education Suite for Del City High School. The total

cost is $20,739.00 to be paid by Del City High School Title I funds, Project Code

511.

B. Purchase six SMART Boards including installation from Video Reality for

Parkview Elementary in the amount of $29,197.24 to be paid from Bond Fund

August 8, 2016

3

33/LR07. The SMART Boards will be installed in each one of the six classrooms

that are part of the Safe Room at Parkview Elementary. The SMART Boards are

included in the state contract.

VI. Vote to approve or not approve the Mid-Del Technology Center SWAPS Alternative

Education Program Deregulation Application for 2016-17. – Mr. Allen

VII. Vote to approve or not approve revisions to the following policies: – Mrs. Dunn

G-3 Administrator Evaluation

G-36 Teacher Evaluation (TLE) Teacher & Leader Effectiveness

VIII. Vote to approve or not approve revisions to Policy I-9, Graduation Requirements. –

Mrs. Dunn

IX. Vote to approve or not approve declaring two buses and one van as surplus property.

The two buses and van will be sold by auction at the Warehouse. – Mr. Stearns

Age Year Make/Model Vin# Tag# Mileage Motor

21 years 1995 35 Pass Chevy 1GBKH32K8S3312414 4-26767 117840 5.7 Gas

20 years 1996 65 Pass Blue Bird 1HVBBABN3TH285049 4-26770 134331 444e Diesel

21 years 1995 Ford Van 1FBJS31H25SHCO3274 1713

Odometer not

Functioning Gas

X. Vote to approve or not approve the Memorandum of Understanding (MOU) between

Mid-Del Public Schools and the Vietnam Memorial Project Committee, the Class of

1964 Museum Project Committee and the Midwest City High School Museum, Inc.

This MOU will establish cooperation between the above mentioned parties for

accomplishing various modernizing construction and technological projects in and

around the Midwest City High School Museum, at no additional cost to Mid-Del

Public Schools and shall be effective August 8, 2016, through June 30, 2017,

renewable up to five subsequent years. – Mr. Bryan

XI. Maintenance: – Mr. Bryan

A. Vote to approve or not approve Amendments 16-20 to the Guaranteed Maximum

Price Contract with CMSWillowbrook for construction management services to

provide double-door entryways, intercom & camera surveillance capability, “911”

emergency buzzers and various other improvements, at the following sites, as part

of the Bond 34 “Safety & Security” Projects (Series 3):

1. Monroney Middle School (Amendment No. 16): Total cost of construction in

the amount of $220,472.27 to be paid from Bond Fund 34.

2. Jarman Middle School (Amendment No. 17): Total cost of construction in the

amount of $249,204.80 to be paid from Bond Fund 34.

3. Kerr Middle School (Amendment No. 18): Total cost of construction in the

amount of $257,429.43 to be paid from Bond Fund 34.

4. Del Crest Middle School (Amendment No. 19): Total cost of construction in the

amount of $265,225.92 to be paid from Bond Fund 34.

August 8, 2016

4

5. Del City High School (Amendment No. 20): Total cost of construction in the

amount of $258,786.88 to be paid from Bond Fund 34.

XII. Vote to approve or not approve Globe Construction Co. for the 2016 Warehouse

Freezer Replacement Project for a total construction cost of $378,000.00. Expenditure

to be paid from Bond Fund 33, Lease Revenue (LR07), Project Code 099 and Child

Nutrition Fund 22, Project Code 764. – Mr. Bryan

XIII. Vote to approve or not approve Hellas Construction, Inc. for services to restore the

substrate materials on various football fields located throughout the district. Services to

include deep cleaning, de-compacting and redistribution of rubber infill on five

practice/game fields for a total project cost of $19,000.00. Hellas, as the current warranty

holder on the below-mentioned turf systems, functions as a sole source vendor for these

services. Restoration shall take place at the following locations: – Mr. Bryan

1. Carl Albert High School practice football field and Harris Football Field.

2. Midwest City High School practice football field and Rose Football Field.

3. Del City High School Kalsu Football Field.

All expenditures above to be paid from Bond Fund 33, Project Code 099.

XIV. Human Resources: – Mr. Mendenhall

A. Vote to approve or not approve all employment actions recommended in the Human

Resources Report which follows the Agenda:

1. Certified

2. Non-Certified

3. Child Nutrition

4. Transportation

B. Vote to approve or not approve the 2016-17 pay rates. – Mr. Mendenhall

XV. New Business

Item(s) that could not have been foreseen or known about at the time the agenda was

posted which need action at this Board meeting.

XVI. Adjourn

This agenda was posted at the Board of Education Center, 7217 S.E. 15th Street,

Midwest City, Oklahoma, on August 4, 2016, at 3:00 P.M., in accordance with the Open

Meeting Law.

________________________

Minutes Clerk

Next Regular Board Meeting is scheduled for 7:00 P.M. on September 12, 2016.

7217 S.E. 15th Street Midwest City, OK 73110 (405) 7374461

Rick Mendenhall Chief Human Resources

Officer

To: From:

Re: Date:

Mid-Dei Board of Education Dr. Rick Cobb, Superintendent f- '-- Q Rick Mendenhall, Chief Human Resources OfficerKg' Certified Human Resources Report August 8,2016

Dr. Rick Cobb

Superintendent

Mailing Address: P.O. Box 106.30 Midwest City, OK 73140 Fax: (405) 739-1754

Based upon Information provided by the appropriate supervisory personnel as of July 25, 2016, the following actions are recommend ed.

Approve Temporary Employment New Teachers/Administrators Apple, Joshua Barrett, Gena Broyles, Dana Bumett, Tonnie Clark, Candice Curran, Amanda Elliott, Christy Emerson, John Gibson, Elaina Ginsberg, Kelli Hall, Danette Hill, Lori Jones-Downer, Sherri Jones-Mukes, Brenda Lamb, Grace Lusher, Michael Marigny, Cynthia Martin, Megan Mason, Jennifer Mattingly, Micah McEntyre, Jennifer Richey, J. Kyle Roland, Tiffany Sampson, Deborah Segebart, Sandra Shatswell, Jessica

Site/Assignment OCMS/Science MMSNocal Music CAHS/Math OCHS/Chemistry KMS/Spanish OCHS/English MMS/SPEO OCHS/Science OCMS/Math RidgecrestiPre-K CAHS/SPEO Steed/KDGN Highland Park/Elementary Ed. Highland Park/Elementary Ed. Epperly/SPED DCMS/Geography SteedlLibrary MS RidgecrestiS PE D MMS/Math OCMS/Asst. Principal MWC EJem.lElementary Ed, CAHS/PE P arkview/Elementary Ed. DC H S/Eng I ish OCHS/Science P arkview/M usic

Mission Statement

University NESU OU SEOSU SWOSU OU OU UCO OU OU OSU UCO ECU MACU MACU SDSU OU UCO Lamar Univ. Friends U. UTA OBU SWOSU OU U. of Phoenix UWSP UCO

Degree/Step BS/1 MS/8 MS/20 BS+20/21 BS/O BS/O BS/3 BS/23 8S/0 BS/O MS/26 8S/8 8S/2 8S/2 BS/19 8S/0 MS+30/34 MS/O BSI7 PAH2I4 BS/5 BS/20 BS/4 MS/O BS/18 BS/4

Effective 8112116 8/12116 8/12116 8/12116 8/12116 8/12116 8/12116 8/12116 8/12116 8/12116 8/12116 8/12116 8/12116 8/12116 8/12116 8/12116 8/12116 8/12116 8/12116 7/25/16 8/12116 8/12116 8/12116 8/12116 8/12116 8/12116

When the young people of Mid-Del enter our When they enter our classrooms, they will be challenged.

schools, they will be safe.

When they leave our schools, they will be ready.

Certified Personnel Report, Cont'd

Spaulding, Dayna St. Laurent, Barbara

James Walters, Wendy Weibrecht, Katelyn

Approve Temporary Teachers Rehired Brue, Mollie (2nd Yr Temp) Hornsby, Miranda (2nd Yr Temp) Markes, Courtney

fred!'lic~$en. Jocelyn Hancock, John Manley, 8ritlany Wrighl. Ginamarie NC No Change

Approve T eachers­Transfer/Change In Status

Wanda Harris. Kristen Hoogendoorn j Nicole King, Zakee McAffrey, Michelle McCourry. Samantha

Approve Request for Leave Name Richardson, Sara

From

KMS/Music Appreciation CAMS/Counselor MCHS/SPED Barnes/KDGN MMS/Math

Sitel Ass ig nment MMS/Social Studies DCHS/Art Parkview/Elementary

VI..IIVI.:;:I/l'It'l\l. Principal JMSllnstructional Coach JMSJAsst Pr1ndpal MCHS/Academic Principal Admin/Coordinator

Step PAH2I9 MSJ10 PAH2I4 PAH113 lCCTI3

From-Site/Assignment Highland Park/Elementary

Elem.lACE RldgecresUPre-K MMS/SPED MWC Elem.lLibrary MS KMS/Communlcations

DCMS

Accept Resignations/Retirements andlor Resignation Agreements Name Site/Assignment Allen, Matthew MCHS/Computers Duke,

KashwerJ Kaytlynn Nielsen. Prince. Edward Richardson, Rita Turner-Redden, Victoria

Wilson I Cory Womack, Lee (Ret.)

:: Retirement R.A. '" Resignation

Country Estates/KDGN MMS/lntern DC .IPE Steed/KDGN VI.I~i""","1 Services/Psychologrst

MCHS/SPED

2

UCO SNU OKCU

To-

8S/0 MS/10 MS/16 8S/1 8S/0

SlteJAssig nment DCHSJAssL Principal JMS/Asst. Principal MCHSlAsst. Principal MMS/Principal Parkview/Assl. Principal

To -Site/Assignment

SalaryJ Step NC PAH2Jl NC PHMS/1 PAEU4

I-lo, .... o ... f.,I'\' Ed. DC Elem./Elementary Ed. Steed/KDGN Highland Country Estates/KDGN Cleveland Bailey/Elementary Ed.

FMLAJLOA FMLA

8/1 8/1 6 8/12116 8/1 6 8/12116

2016/17 2016/17

7

Effective

2016117 2016/17 2016/17 2016/17 7125116

Effective

2016/17 2016/17 2016/17 2016/17 2016117 2016/17

Effective 9/19/16-11/14/16

Effective 7/6/16 7/20/16 7/13/16 5/24/16 7/11/16 7/6116 6/30/16 7/20/16 5/24116 7/11/16 7/21/16 5/24/16 5/24/16

7217 S.t. 15th Street Midwest City, OK 73110 (405) 737-4461

Rick Mendenhall Chief Human Resources

Officer

To: From:

Re: Date:

Mid·Del Board of Education Dr. Rick Cobb, Superintendent ~ W/ Rick Mendenhall, Chief Human Resources Off1ce~ Non-Certified Human Resources Report August 8, 2016

Dr. Rick Cobb

Superintendent

Moiling Address: P.O. Box 10630 Midwest City, OK 73140 Fax: (405) 739-1754

Based upon information provided by the appropriate supervisory personnel as of July 25,2016, the following actlons are recommended,

New Employees Bishop, Cathy Brown, Benesha Brown, Tanner Woolridge, Michelle

Site/Assignment ParkviewfTeacher Assistant DCHSfTeacher Assistant T ran sportatIon/Mech an ic Paraprofessional/Soldier Creek

Replace A. Crossmock Added G.T. Jones T. Winters

Sch/Step Effective 88/3 8115/16 B8/6 8115/16 S/5 8/1/16 B8/5 8115/16

Approve Transfers, Promotions & Change of Status Drake, Connie

From MMS/Core Tech

Sch/Step H/14

To J MS/Secretary

Sch/Step N/5

Effective 2016/17

*NC = No Change

Approve Request for Leave Name Site/Assignment Martin, Marcia Highland Park/Secretary

FMLAflOA FMLA

Effective 7/25/16-8/19/16

FMLA= Family Medical LeavelLOA=Leave of Absence

Approve Res ig n ations/Reti reme nts/Res i 9 na ti on Agreements Name Site Beavers. Gavin MCHS Cops, Dennis MCHS Gipson-Turley, Tori Epperly Meyer, Eric Warehouse

Miss/on Statement

Position P araprofessiona I Custodian Secretary Warehouse Person

Effective 7/8/16 7/15/16 5/25/16 8/8116

When the young people of Mid-Dei inter our schools, they will be safe.

When they enter our classrooms, they will be challenged.

When they leave our schools, they will be ready.

Non-Certified Personnel Report, Cont'd

Ogle, Ron Placides, Jenyn Wilson j Christy York, Teri Ret. ::: Retirement

Terminations None

JMS Child Nutrition Cedar Ridge MOTC R.A. ::: Resignation Agreement

2

Paraprofessional Secretary-Finance Secretary Teacher Assistant

6 6

7/14/16 10/1/16

7217 S.E. 15th Street Midwest City. OK 73110 (405) 737-4461

Rick Mendenhall Chief Human

Resources Officer

To: From:

Re: Date:

Mid-Del Board of Education & Dr. Rick CobbQ}-LJ Rick Mendenhall, Chief Human Resources Office~ Shelly Fox, Director of Child Nutrition * Child Nutrition Human Resources Report August 08,2016

Dr. Rick Cobb

Superintendent

Mailing Address: P.O. Box 10630 Midwest City. 01( 73140 Fax: (405) 739-1754

Based upon information provided by the appropriate supervisory personnel as of July 25, 2016, the following actions are recommended.

New Employees Site/Assignment Replace Sch/Step/Hrs Effective Holman, Lisa Midwest City EI./Supervisor Trainee M, Blunt SS/1f7 8/11/16 Steinbach, Darlene MCHS/Kitchen Assistant B, Lair QQ/1/5 8/18/16

Transfers & Promotions Name From Sch/Step/Hrs To Sc h/Step/H rs Effective Fowler, Dora Kay Tinker QQ/25/6 MCHS NC 8/18/16 Jimenez, Patricia DCHS QQ/2/5 Townsend NC 8/18/16 Lair, 8eth MCHS QQ/4/5 Highland RRl1/6 8/18/16 Sabin, Trina Townsend QQ/1/5 DCHS NC 8/18/16 Wade, Celeste MCHS QQ/4/6 Tinker NC 8/18/16 ONe = No Change

Approve Request for Leave Name Site/Assignment FMLAlLOA Effective Presley, Aloha Country Estates/Cook FMLA 8/1/16

Resignations/Retirements Name Site Position Effective Livingston. Carroll Highland Park Cook 7/10/16 Ret. = Retirement R.A. = Resignation Agreement

MissIon Statement

When the young people of Mid-Del enter our schools, they will be safe.

When they enter our classrooms, they will be challenged.

When they leave our schools, they will be ready.

7217 S. E. 15th SI reet Midwest City, OK 73110 (405) 737-4461

Rick Mendenhall Chief Human

Resources Officer

To: From:

Re: Date:

Mid-Del Board of Education & Dr. Rick Cobb fs:-!JJ, Rick Mendenhall, Chief Human Resources Offlce~ Ron Stearns, Director of Transportation ~ ~ Transportation Human Resources Report August B, 2016

Dr. Rick Cobb

Su perintendent

MAiling Address: P.O. Box 10630 Midwest City, OK 73140 Fqx: (405) 739-1754

Based upon information provided by the appropriate supervisory personnel as of July 25, 2016, the following actions are recommended.

New Employee Assignment Replace Sch/Step Effective Paxton, Denese 6 Hour Monitor L. Delaney QQ111 8/17/16 Thomas, Terry 4 Hour Driver K. Kalkbrenner TT·I/1 8/17/16

Transfer & Promotions Name From Sch/Step To Sch/Step Effective Baker, Francine 4 Hour Driver TT-I/1 6 Hour Driver NC 8/17/16 Grant, Jesse 4 Hour Driver TT-1/1 6 Hour Driver NC 8/17/16 Messick, Dennis 4 Hour Driver TT -1/1 6 Hour Driver NC 8/17/16 °NC = No Change

Resignations/Retirements Name Site Position Effective None Ret. = Retirement R.A. = Resignation Agreement

Mission Statement When the young people of Mid-Del enter our schools, they will be safe.

When they enter our classrooms, they will be challenged.

When they leave our schools, they will be ready.