Big Hollow School District #38 Ingleside, IL 60041

REGULAR BOARD OF EDUCATION MEETING MINUTES

Monday, June 11, 2018-6:00 p.m.-Big Hollow Middle School Library

1. Call to Order and Roll Call:

The regular meeting of the Board of Education was called to order at 6:00 p.m. on Monday, June

11, 2018 at the Big Hollow Middle School Library.

Roll Call:

The following members were in attendance: Cernuska, Enters, Kueter, Lyons, Mazur, Pedersen,

Plescia

The following members were absent: None

The following administration were present: Gold

2. Pledge of Allegiance:

The Pledge of Allegiance was recited.

3. Motion to move to Closed Session:

A motion was made by Kueter and seconded by Pedersen to move to closed session.

Motion carried.

Aye: Kueter, Pedersen, Cernuska, Enters, Lyons, Mazur, Plescia

Nay: None

4. Resume to Open Session:

Open session began at 7:16 p.m.

The following administration were present: Gold, Pittman, Janusz, Dzik, Whipple, Meek, Coats,

McCulley

5. Added Items/Approval of the Agenda:

A motion was made by Kueter and seconded by Enters to approve the agenda.

Motion carried.

Aye: Kueter, Enters, Cernuska, Lyons, Mazur, Pedersen, Plescia

Nay: None

6. Academic Spotlight:

Members of the newly formed Student Leadership Board at Big Hollow Middle School, along

with Mrs. Meek, Assistant Principal, shared how students are selected for this leadership position

and their goals for the future.

7. Academic Accomplishment Recognition:

Big Hollow had 215 students compete in the Spring 2018 Noetic Math Contest. Students had 45

minutes to complete 20 math problems that involved multiple steps and critical thinking. The

2018 Big Hollow Noetic Math Competition winners were presented certificates for their

academic accomplishment.

Exhibit 1

8. Athletic Accomplishment Recognition:

The Board of Education recognized Aly Negovetich for her 2nd place finish in the 1600m run and

her 5th place finish in the 800m run at the Illinois Elementary School Association (IESA) Class

2A State Track & Field Finals. Aly’s time of 5:02.08 in the 1600m run broke the all-time state

record in that event.

9. Approve Consent Agenda Items:

The consent agenda items were discussed.

A motion was made by Kueter and seconded by Plescia to approve the consent agenda items.

Motion carried.

Aye: Kueter, Plescia, Enters, Lyons, Mazur, Pedersen, Cernuska

Nay: None

10. Public Comments:

There were no public comments.

11. Superintendent’s Report:

a. Monthly Board Policy review

Sections 8:80-8:110 were reviewed.

b. Board member “Code of Conduct” review

Item #6: “I will encourage and respect free expression of opinion by my fellow board

members and will participate in board discussions in an open, honest, and respectful manner,

honoring differences of opinion or perspective.”

c. Follow-up Discussion on Board Governance Review session

A follow-up letter from IASB regarding the May 17, 2018 IASB Board Governance Review

training conducted by IASB Field Services Director, Dee Molinare was exhibited and the

“Next Steps” were discussed.

d. Approve 2018-2019 daily school start/dismissal times

Due to changes in the Middle School schedule that were approved at the April Board

meeting, the student and teacher start and dismissal times need to be adjusted for the 2018-

2019 school year. The following schedule was proposed:

Big Hollow Primary/Elementary Schools Student Teachers

Start Time Dismissal Start Time Dismissal 2018-2019 8:45 a.m. 3:30 p.m. 8:10 a.m. 3:40 p.m.

Big Hollow Middle School Student Teachers

Start Time Dismissal Start Time Dismissal 2018-2019 7:40 a.m. 2:45 p.m. 7:25 a.m. 2:55 p.m.

Exhibit 1

A motion was made by Pedersen and seconded by Plescia to approve the new

Primary/Elementary and Middle School schedules.

Motion carried.

Aye: Pedersen, Plescia, Kueter, Lyons, Mazur, Cernuska, Enters

Nay: None

e. Board meeting dates for SY 2018-2019

A listing of Board meeting dates for SY 2018-2019 was presented.

f. End of year MAP assessment summary

A summary of the 2017-2018 average spring RIT scores for each grade level in reading and

math as compared to the national norms at each grade level was exhibited and discussed.

g. District Dashboard discussion

Mr. Gold discussed the development of a new District dashboard and sought input from the

Board as to what they would like to see on the dashboard.

h. Adoption of the 2018-2019 Budget Calendar

The tentative budget for SY18-19 will be presented during the Monday, August 13, 2018

Board Meeting. According to the Illinois School Code, the budget will need to be on display

in our office for thirty (30) days prior to the board adopting the final budget. All public

school budgets must be approved by September 30th of each year. The budget will be on

display at the District office by August 8, 2018.

2018-2019 Budget Calendar:

Friday, August 3, 2018 – Local ad appears in the Daily Herald regarding thirty-day notice

of budget on display.

Monday, August 13, 2018 – Board approves Tentative Budget for SY18-19.

Wednesday, August 8, 2018 through Monday, September 10, 2018 – Budget on public

display at the District office.

Monday, September 10, 2018 – Board adopts budget for 2018-2019 school year.

A motion was made by Kueter and seconded by Mazur to adopt the 2018-2019 Budget

Calendar as it was outlined.

Motion carried.

Aye: Kueter, Mazur, Lyons, Pedersen, Plescia, Cernuska, Enters

Nay: None

Exhibit 1

i. Insurance Update

The 2018-2019 health insurance premiums and property/casualty and worker’s compensation

premiums were presented. The total cost for these coverages has increased from $120,989 to

$123,737.

j. Kindergarten Transition Camp

Mrs. Janusz and the Kindergarten team have planned a Kindergarten Transition Camp for

Thursday, August 16, 2018. Parents and students have been invited to attend. The “Save the

Date” flyer that was sent to parents of our kindergarten students was presented.

k. Approve Board Committee Assignments for 2018-2019

The Board discussed the Committee Assignments for 2018-2019 and kept the following

appointments:

Curriculum

Tiffany Enters, Julia Mazur, Vivian Kueter

Finance

Joe Cernuska, Kevin Lyons, Lauren Plescia

Building/Grounds/Transportation

Joe Cernuska, Doug Pedersen, Lauren Plescia

Health Insurance

Joe Cernuska, Julia Mazur, Lauren Plescia

Negotiations

Vivian Kueter, Kevin Lyons, Doug Pedersen

Policies

Vivian Kueter, Kevin Lyons, Julia Mazur

Technology

Joe Cernuska, Tiffany Enters, Julia Mazur

Extra-Curricular

Joe Cernuska, Tiffany Enters, Doug Pedersen

A motion was made by Mazur and seconded by Enters to approve the 2018-2019 Board

Committee assignments.

Motion carried.

Aye: Mazur, Enters, Pedersen, Plescia, Cernuska, Kueter, Lyons

Nay: None

Exhibit 1

12. Other Action Items:

a. Approve the May employment report.

A motion was made by Pedersen and seconded by Plescia to approve the May employment

report.

Motion carried.

Aye: Pedersen, Plescia, Cernuska, Enters, Kueter, Lyons, Mazur

Nay: None

b. Approve Extra-Curricular Assignments for 2018-2019

A listing of extra-curricular positions for the current school year as well as recommendations

for 2018-2019 was presented.

A motion was made by Enters and seconded by Kueter to wait until the July, 2018 Board

meeting to discuss the Extra-Curricular Assignments for 2018-2019.

Motion carried.

Aye: Enters, Kueter, Plescia, Cernuska, Lyons, Mazur, Pedersen

Nay: None

c. Approve the purchase/lease of technology for the 2018-2019 school year

A description of the major technology equipment that is being requested for purchase for the

2018-2019 school year was exhibited and discussed.

A motion was made by Cernuska and seconded by Enters to approve the purchase/lease of

technology for the 2018-2019 school year.

Motion carried.

Aye: Cernuska, Enters, Kueter, Lyons, Mazur, Pedersen, Plescia

Nay: None

d. Approve the Education Support Staff Handbook

Mr. Gold highlighted revisions that were made to the former handbook.

A motion was made by Mazur and seconded by Enters to approve the Education Support

Staff Handbook.

Motion carried.

Aye: Mazur, Enters, Kueter, Lyons, Pedersen, Plescia, Cernuska

Nay: None

e. Approve the certification of hazardous bus conditions

The Illinois School Code requires that the Board of Education annually review areas within

1½ miles of school where free bus transportation is provided because conditions are such that

walking constitutes a serious hazard. Currently, five such areas have been approved by the

Illinois Department of Transportation:

Exhibit 1

Heading east on W. Nippersink Rd. from the entrance of Big Hollow Middle School

Heading west on W. Nippersink Rd. from the entrance of Big Hollow Middle School

Heading north on Fish Lake Rd. from the entrance of Big Hollow

Primary/Elementary Schools

Heading south on Fish Lake Rd. from the entrance of Big Hollow

Primary/Elementary Schools

Heading west on Molidor Rd. from the entrance of Big Hollow Primary/Elementary

Schools

A motion was made by Mazur and seconded by Pedersen to certify that the hazardous

conditions in these areas remain unchanged and that walking continues to constitute a serious

hazard to students due to vehicular traffic.

Motion carried.

Aye: Mazur, Pedersen, Kueter, Lyons, Plescia, Cernuska, Enters

Nay: None

f. Approve adjustments to substitute teacher pay

A motion was made by Cernuska and seconded by Enters to increase our substitute teacher

pay from $95 per day to $110 per day beginning in the 2018-2019 school year.

Motion carried.

Aye: Cernuska, Enters, Lyons, Mazur, Pedersen, Plescia, Kueter

Nay: None

g. Approve Illinois Association of School Boards dues for 2018-2019

A motion was made by Cernuska and seconded by Enters to approve the Illinois Association

of School Boards dues for 2018-2019.

Motion carried.

Aye: Cernuska, Enters, Mazur, Pedersen, Plescia, Kueter, Lyons

Nay: None

h. Approve the appointment of a Treasurer for the 2018-2019 school year and the corresponding

School Treasurer’s Bond

The contract for Patricia Syens to serve as the Treasurer for BHSD 38 for the 2018-2019

school year was exhibited along with the School Treasurer’s Bond through Liberty Mutual

Insurance Company. It is estimated that the work of the Treasurer will be less than 3 hours

per month.

A motion was made by Cernuska and seconded by Plescia to approve the appointment of

Patricia Syens as the BHSD 38 Treasurer for the 2018-2019 school year.

Motion carried.

Aye: Cernuska, Plescia, Pedersen, Enters, Kueter, Lyons, Mazur

Nay: None

Exhibit 1

13. Resignations Accepted:

Accepted a resignation from Alyssa Chlebek as new hire 1ST Grade Teacher effective

5/16/2018

Accepted a resignation from Matt Bohmann as Middle School Paraprofessional effective

the end of the 2017/2018 school year

Accepted a resignation from Sharon Merriman as Elementary Paraprofessional effective

June 28, 2018

Accepted a resignation from Christina Hagen as Student Council Advisor effective the

end of the 2017/2018 school year

14. Informational Items:

a. Freedom of Information Act (FOIA) Requests

There were no FOIA requests to report.

b. Monthly Reports for the Board

Administrator, Meal Program, Monthly Attendance and Monthly Discipline reports were

presented.

c. Meeting Agendas

The agenda for the May, 2018 Administrator meeting was presented.

d. The Board will need to schedule a special Board meeting after the June 15, 2018 bid opening

for the purpose of reviewing and possibly approving a bid for construction of the two

classrooms inside of Big Hollow Middle School.

The bid opening has been changed to June 18, 2018 at 1:30 p.m.

There will be a Special Board Meeting held on Thursday, June 21, 2018 at 4:30 p.m.

e. The next regularly scheduled Board meeting will take place on Monday, July 9, 2018 with

closed session beginning at 6:00 p.m. and open session beginning immediately after closed

session ends.

15. Motion to move to closed session:

A motion was made by Enters and seconded by Kueter to move to closed session at 8:25 p.m.

Motion carried.

Aye: Enters, Kueter, Plescia, Cernuska, Lyons, Mazur, Pedersen

Nay: None

16. Return to Open Session:

A motion was made by Enters and seconded by Mazur to return to open session at 9:20 p.m.

Motion carried.

Aye: Enters, Mazur, Cernuska, Kueter, Lyons, Pedersen, Plescia

Nay: None

Exhibit 1

17. Take any necessary action following closed session regarding minutes, employment of personnel,

resignations, terminations or leaves of absence:

None

18. Adjournment:

A motion was made by Cernuska and seconded by Enters to adjourn the meeting.

Motion carried.

Aye: Cernuska, Enters, Kueter, Lyons, Mazur, Pedersen, Plescia

Nay: None

_________________________________ __________________________________ Board of Education President Board of Education Secretary Big Hollow School District #38 Big Hollow School District #38

Exhibit 1

Big Hollow School District #38 Ingleside, IL 60041

SPECIAL BOARD OF EDUCATION MEETING MINUTES

Thursday, June 21, 2018-4:30 p.m.-Big Hollow Middle School Library

1. Call to Order:

The special meeting of the Board of Education was called to order at 4:30 p.m. on Thursday, June

21, 2018 in the Big Hollow Middle School Library.

Roll Call:

The following members were in attendance: Cernuska, Enters, Kueter, Lyons, Pedersen, Plescia

The following members were absent: Mazur

The following administration were present: Gold

Guests: Ted Haug

2. Pledge of Allegiance:

The Pledge of Allegiance was recited.

3. Motion to move to Closed Session:

Closed session was not entered into.

4. Resume to Open Session:

Remained in open session.

5. Public Comments:

There were no public comments.

6. Review and Approve Construction Bid for Two New Classrooms Inside of Big Hollow Middle

School:

The bid summary and recommendation was presented and discussed. Discussion centered on the

possibility of reducing the costs associated with the bid. Mr. Gold and Ted Haug shared with the

Board that they will meet with the contractor next week to discuss items that could be removed

from the project in order to reduce cost. Kevin Lyons expressed his desire to remove non-

essentials while maintaining the integrity of the project for the benefit of the students.

A motion was made by Enters and seconded by Cernuska to approve the bid from Manusos

General Contracting.

Motion carried.

Aye: Enters, Cernuska, Kueter, Lyons, Pedersen, Plescia

Nay: None

Exhibit 2

7. Approve the Employment Report:

The June 21, 2018 employment report was presented.

A motion was made by Pedersen and seconded by Kueter to approve the June 21, 2018

employment report.

Motion carried.

Aye: Pedersen, Kueter, Enters, Lyons, Plescia, Cernuska

Nay: None

8. Adjournment:

A motion was made by Enters and seconded by Kueter to adjourn the meeting.

Motion carried.

Aye: Enters, Kueter, Cernuska, Lyons, Pedersen, Plescia

Nay: None

_________________________________ __________________________________ Board of Education President Board of Education Secretary Big Hollow School District #38 Big Hollow School District #38

Exhibit 2

Big Hollow School District 38

June, 2018

EDUCATION OPER. & DEBT SVC TRANS. SS/MED/IMRF CAPITAL PROJ WORKING TORTFUND MAINT. FUND FUND FUND FUND FUND CASH FUND FUND TOTAL

(10) (20) (30) (40) (50/51) (60) (70) (80) ALL FUNDS

A S S E T SCash & InvestmentsImprest Fund 2,000.08 - - - - - - - 2,000.08 Cash in Bank BMO - - - - - - - - Cash in Bank Win Trust Land of Lakes Bank 4,586,735.60 807,523.00 2,837,566.51 792,762.22 132,402.13 1,321,118.50 1,044,765.83 69,466.04 11,592,339.83 TOTAL CASH & INVESTMENTS 4,588,735.68 807,523.36 2,837,566.51 792,762.22 132,402.13 1,321,118.50 1,044,765.83 69,466.04 11,594,340.27

\

Due From Education Fund - - - - - - - TOTAL ASSETS 4,588,735.68 807,523.36 2,837,566.51 792,762.22 132,402.13 1,321,118.50 1,044,765.83 69,466.04 11,594,340.27

L I A B I L I T I E STax Anticipation Warrants Payable - - - - - - - - - Accounts Payable 17,894.21 634.58 - 1,950.38 3,451.58 - - - 23,930.75 Due To Working Cash Fund - - - - - - - - TOTAL LIABILITIES 17,894.21 634.58 - 1,950.38 3,451.58 - - - 23,930.75

F U N D B A L A N C EYTD Revenue 14,572,101.83 1,375,604.64 4,389,147.50 1,304,686.48 493,973.49 365,367.63 59,707.27 136,618.45 22,697,207.29 YTD Expenditures (12,537,219.23) (1,162,479.34) (4,236,285.20) (1,028,434.64) (397,364.38) (372,583.24) - (120,989.00) (19,855,355.03) YTD Excess/ (Deficiency) 2,034,882.60 213,125.30 152,862.30 276,251.84 96,609.11 (7,215.61) 59,707.27 15,629.45 2,841,852.26

Beginning Fund Balance 07/01/17 2,535,958.87 593,763.48 2,684,704.21 514,560.00 32,341.44 1,328,334.11 985,058.56 53,836.59 8,728,557.26 Ending Fund Balance 4,570,841.47 806,888.78 2,837,566.51 790,811.84 128,950.55 1,321,118.50 1,044,765.83 69,466.04 11,570,409.52

TOTAL LIABILITIES & FUND BAL. 4,588,735.68 807,523.36 2,837,566.51 792,762.22 132,402.13 1,321,118.50 1,044,765.83 69,466.04 11,594,340.27

Board of Education President Date Board of Education Secretary Date

Big Hollow School District 38 Big Hollow School District 38

Exhibit 3

Treasurer's Report

June, 2018

Revenue Budget Month to Date Year to Date Budget Balance % of Budget

Local Sources $8,451,339 $3,744,564 $8,609,779 ($158,440) 102%

State Sources $4,720,539 $543,687 $5,131,328 ($410,789) 109%

Federal Sources $741,000 $95,518 $830,994 ($89,994) 112%

Total Revenue $13,912,878 $4,383,769 $14,572,102 -$659,224 105%

Expenses Budget Month to Date Year to Date Budget Balance % of Budget

Salary $9,669,295 $828,952 $9,229,251 $440,044 95%

Benefits $1,224,965 $90,254 $992,740 $232,225 81%

Purchased Services $1,020,350 $20,245 $723,843 $296,507 71%

Supplies and Mat $808,855 $12,586 $773,648 $35,207 96%

Capital Outlay $113,400 $0 $101,194 $12,206 89%

Dues and Fees/Tuition $872,450 $58,443 $716,545 $155,905 82%

Non-Capital Equipment $0 $0 $0 $0

Total Expenses $13,709,315 $1,010,480 $12,537,219 $1,172,096 91%

Education Fund

Exhibit 3

Treasurer's Report

June, 2018

Revenue Budget Month to Date Year to Date Budget Balance % of Budget

Local Sources $1,227,000 $661,902 $1,375,605 -$148,605 112%

State SourcesFederal SourcesOther Sources

Total Revenue $1,227,000 $661,902 $1,375,605 -$148,605 112%

Expenses Budget Month to Date Year to Date Budget Balance % of Budget

Salary $155,250 $12,317 $145,417 $9,833 94%

Benefits $10,245 $670 $7,989 $2,256 78%

Purchased Services $645,850 $47,389 $550,286 $95,564 85%

Supplies and Materials $574,500 $30,046 $458,787 $115,713 80%

Capital Outlay $3,000 $0 $0 $3,000 0%

Dues, Fees,Tuition $750 $0 $0 $750 0%

Total Expenses $1,389,595 $90,423 $1,162,479 $227,116 84%

Operations and Maintenance

Exhibit 3

Treasurer's Report

June, 2018

Revenue Budget Month to Date Year to Date Budget Balance % of Budget

Local Sources $4,049,351 $2,143,134 $4,389,148 -$339,797 108%

State Sources $0

Federal Sources $0

Total Revenue $4,049,351 $2,143,134 $4,389,148 -$339,797 108%

Expenses Budget Month to Date Year to Date Budget Balance % of Budget

Purchased Services 500 $0 $450 $50 90%

Principal and Interest $4,236,030 $14,014 $4,235,835 $195 100%

.

Total Expenses $4,236,530 $14,014 $4,236,285 $245 100%

Debt Service Fund

Exhibit 3

Treasurer's Report

June, 2018

Revenue Budget Month to Date Year to Date Budget Balance % of Budget

Local Sources $397,922 $143,961 $396,178 $1,744 100%

State Sources $895,000 $155,112 $908,508 -$13,508 102%

Federal Sources $0 $0 $0 $0

Total Revenue $1,292,922 $299,074 $1,304,686 -$11,764 101%

Expenses Budget Month to Date Year to Date Budget Balance % of Budget

Salary $496,000 $43,980 $518,832 -$22,832 105%

Benefits $5,250 $3,573 $16,118 -$10,868 307%

Purchased Services $95,500 $15,337 $108,564 -$13,064 114%

Supplies and Mat $104,500 $6,604 $72,382 $32,118 69%

Capital Outlay $84,000 $0 $55,629 $28,371

Other $260,100 $1,021 $256,909 $3,191 99%

Total Expenses $1,045,350 $70,515 $1,028,435 $16,915 98%

Transportation Fund

Exhibit 3

Treasurer's Report

June, 2018

Revenue Budget Month to Date Year to Date Budget Balance % of Budget

Local Sources $458,524 $207,053 $493,973 -$35,449 108%

State Sources #VALUE!

Federal Sources $0

Total Revenue $458,524 $207,053 $493,973 -$35,449 108%

Expenses Budget Month to Date Year to Date Budget Balance % of Budget

Salary $0

Benefits $454,290 $32,504 $397,364 $56,926 87%

Purchased Services $0

Supplies and Mat $0

Capital Outlay $0

Dues and Fees $0

Total Expenses $454,290 $32,504 $397,364 $56,926 87%

IMRF/SS Fund

Exhibit 3

Treasurer's Report

June, 2018

Revenue Budget Month to Date Year to Date Budget Balance % of Budget

Local Sources $33,000 $11,424 $175,433 -$142,433 531.62%

State Sources $190,000 $0 $189,935 $65 99.97%

Federal Sources $0 $0 $0 $0

Total Revenue $223,000 $11,424 $365,368 -$142,368 163.84%

Expenses Budget Month to Date Year to Date Budget Balance % of Budget

Salary $0 $0

Benefits $0 $0

Purchased Services $50,000 $0 $0 $50,000 0%

Supplies and Mat $20,000 $0 $3,534 $16,466 18%

Capital Outlay $360,000 $0 $369,049 ($9,049) 103%

Total Expenses $430,000 $- $372,583 $57,417 87%

Capital Projects

Exhibit 3

Treasurer's Report

June, 2018

Revenue Budget Month to Date Year to Date Budget Balance % of Budget

Local Sources $2,500 $47,948 $59,707 ($57,207) 2388%

State Sources $0 $0

Federal Sources $0 $0

Total Revenue $2,500 $0 $59,707 ($57,207) 2388%

Expenses Budget Month to Date Year to Date Budget Balance % of Budget

Salary $0 $0 .

Benefits $0 $0 .

Purchased Services $0 $0 .

Supplies and Mat $0 $0 .

Capital Outlay $0 $0 .

Dues and Fees/Tuition $0 $0 .

Total Expenses $- $- $- $- .

Working Cash Fund

Exhibit 3

Treasurer's Report

June, 2018

Revenue Budget Month to Date Year to Date Budget Balance % of Budget

Local Sources $124,000 $60,587 $136,618 -$12,618 110%

State SourcesFederal Sources

Total Revenue $124,000 $60,587 $136,618 -$12,618 110%

Expenses Budget Month to Date Year to Date Budget Balance % of BudgetSalary $0 $0

Benefits $0 $0

Purchased Services $125,000 $0 $120,989 $4,011 97%

Supplies and Mat $0 $0

Capital Outlay $0 $0

Dues and Fees/Tuition $0 $0

Total Expenses $125,000 $0 $120,989 $4,011 97%

TORT FUND

Exhibit 3

Treasurer's Report

June, 2018

Revenue Budget Month to Date Year to Date Budget Balance % of Budget

Local Sources $14,743,636 $7,020,573 $15,636,442 -$892,806 106%

State Sources $5,615,539 $698,799 $6,229,771 -$614,232 111%

Federal Sources $741,000 $95,518 $830,994 -$89,994 112%

Other SourcesTotal Revenue $21,100,175 $7,814,890 $22,697,207 -$1,597,032 108%

Expenses Budget Month to Date Year to Date Budget Balance % of Budget

Salary $10,320,545 $885,250 $9,893,500 $427,045 96%

Benefits $1,694,750 $127,001 $1,414,212 $280,538 83%

Purchased Services $1,937,200 $82,971 $1,504,132 $433,068 78%

Supplies and Mat $1,507,855 $49,237 $1,308,350 $199,505 87%

Capital Outlay $560,400 $0 $525,873 $34,527 94%

Dues and Fees/Tuition $5,369,330 $73,478 $5,209,288 $160,042 97%

Total Expenses $21,390,080 $1,217,936 $19,855,355 $1,534,725 93%

Total All Funds

Exhibit 3

Ledger/ Outstanding Outstanding Adjusting AdjustedStatement Deposits Checks Entry Balance

Education (10) 4,586,735.60 4,586,735.60

Building (20) 807,523.36 807,523.36

Bond & Interest (30) 2,837,566.51 2,837,566.51

Transportation (40) 792,762.22 792,762.22

IMRF/SS/MC Fund (50,51) 132,402.13 132,402.13

Capital Projects (60) 1,321,118.50 1,321,118.50

Working Cash (70) 1,044,765.83 1,044,765.83

Tort (80) 69,466.04 69,466.04

11,592,340.19 - - - 11,592,340.19

Bank of the Ozarks 6,000,641.10 6,000,641.10

PMA Savings-11534-101 0.00 0.00

PMA Max Class General Fund 2,767,677.77 2,767,677.77

PMA Max Tax Anticipation Warrants 0.00 0.00

State Bank of the Lakes 2,986,336.54 162,315.22 2,824,021.32

11,754,655.41 - 0.00 0.00 11,592,340.19

-

Big Hollow District # 38Bank Balances

6/30/2018

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Exhibit 6

SCHOOL DISTRICT ORGANIZATION

1:10 School District Legal Status

The Illinois Constitution requires the State to provide for an efficient system of high-quality public educational institutions andservices in order to achieve the educational development of all persons to the limits of their capabilities.

The General Assembly has implemented this mandate through the creation of school districts. The District is governed by thelaws for school districts serving a resident population of not fewer than 1,000 and not more than 500,000.

The Board of Education constitutes a body corporate that possesses all the usual powers of a corporation for public purposes,and in that name may sue and be sued, purchase, hold and sell personal property and real estate, and enter into suchobligations as are authorized by law.

LEGAL REF.:Ill. Constitution, Art. X, Sec. 1.

105 ILCS 5/10-1 et seq.

CROSS REF.:2:10 (School District Governance), 2:20 (Powers and Duties of the Board of Education; Indemnification)

ADOPTED:January 9, 2017

Big Hollow SD 38

1:10

1:101 of 1

Exhibit 7

SCHOOL DISTRICT ORGANIZATION

1:20 District Organization, Operations, and Cooperative Agreements

The District is organized and operates as an Elementary District serving the needs of children in grades K through 8 and othersas required by the School Code.

The District enters into and participates in joint programs and intergovernmental agreements with units of local government andother school districts in order to jointly provide services and activities in a manner that will increase flexibility, scope of serviceopportunities, cost reductions, and/or otherwise benefit the District and the community. The Superintendent shall manage theseactivities to the extent the program or agreement requires the District's participation, and shall provide periodic implementationor operational data and/or reports to the Board concerning these programs and agreements. The District participates in thefollowing joint programs and intergovernmental agreements:

SEDOL (Special Education District of Lake County

Nihip Medical Insurance

CLIC (liability and workmen's compensation)

LEGAL REF.:Ill. Constitution, Art. VII, Sec. 10.

5 ILCS 220/1 et seq.

ADOPTED:January 9, 2017

Big Hollow SD 38

1:20

1:201 of 1

Exhibit 7

SCHOOL DISTRICT ORGANIZATION

1:30 School District Philosophy

Mission Statement

The mission of Big Hollow School District is to foster excellence in education so that its students will be able to reach their fullpotential and enhance their quality of life in an ever-changing society.

CROSS REF:2:10 (School District Governance), 3:10 (Goals and Objectives), 6:10 (Educational Philosophy and Objectives)

ADOPTED:January 9, 2017

Big Hollow SD 38

1:30

1:301 of 1

Exhibit 7

SECTION 2 -BOARD OF EDUCATION

2:10 School District Governance

The District is governed by a Board of Education consisting of seven members. The Board's powers and duties include theauthority to adopt, enforce, and monitor all policies for the management and governance of the District's schools.

Official action by the Board of Education may only occur at a duly called and legally conducted meeting at which a quorum isphysically present.

As stated in the Board member oath of office prescribed by the School Code, a Board member has no legal authority as anindividual.

LEGAL REF.:5 ILCS 120/1.02.

105 ILCS 5/10-1, 5/10-10, 5/10-12, 5/10-16.5, 5/10-16.7, and 5/10-20.5.

CROSS REF.:1:10 (School District Legal Status), 2:20 (Powers and Duties of the Board of Education; Indemnification), 2:80(Board Member Oath and Conduct), 2:120 (Board Member Development), 2:200 (Types of Board of Education Meetings),2:220 (Board of Education Meeting Procedure)

ADOPTED:January 9, 2017

Big Hollow SD 38

2:10

2:101 of 1

Exhibit 7

SECTION 2 -BOARD OF EDUCATION

2:20 Powers and Duties of the Board of Education; Indemnification

The major powers and duties of the Board of Education include, but are not limited to:

1. Organizing the Board after each consolidated election by electing officers and establishing its regular meeting scheduleand, thereafter, taking action during lawfully called meetings to faithfully fulfill the Board's responsibilities in accordancewith State and federal law.

2. Formulating, adopting, and modifying Board policies, at its sole discretion, subject only to mandatory collective bargainingagreements and State and federal law.

3. Employing a Superintendent and other personnel, making employment decisions, dismissing personnel, and establishingan equal employment opportunity policy that prohibits unlawful discrimination.

4. Directing, through policy, the Superintendent, in his or her charge of the District's administration.5. Approving the annual budget, tax levies, major expenditures, payment of obligations, annual audit, and other aspects of the

District's financial operation; and making available a statement of financial affairs as provided in State law.6. Entering contracts using the public bidding procedure when required.7. Providing, constructing, controlling, and maintaining adequate physical facilities; making school buildings available for use

as civil defense shelters; and establishing a resource conservation policy.8. Establishing an equal educational opportunities policy that prohibits unlawful discrimination.9. Approving the curriculum, textbooks, and educational services.

10. Evaluating the educational program and approving School Improvement and District Improvement Plans.11. Presenting the District report card and School report card(s) to parents/guardians and the community; these documents

report District, School and student performance.12. Establishing and supporting student discipline policies designed to maintain an environment conducive to learning,

including deciding individual student suspension or expulsion cases brought before it.13. Establishing attendance units within the District and assigning students to the schools.14. Establishing the school year.15. Requiring a moment of silence to recognize veterans during any type of school event held at a District school on November

11.16. Providing student transportation services pursuant to State law.17. Entering into joint agreements with other boards to establish cooperative educational programs or provide educational

facilities.18. Complying with requirements in the Abused and Neglected Child Reporting Act. Specifically, each individual Board

member must, if an allegation is raised to the member during an open or closed Board meeting that a student is anabused child as defined in the Act, direct or cause the Board to direct the Superintendent or other equivalent schooladministrator to comply with the Act's requirements concerning the reporting of child abuse.

19. Communicating the schools' activities and operations to the community and representing the needs and desires of thecommunity in educational matters.

Indemnification

To the extent allowed by law, the Board shall defend, indemnify, and hold harmless School Board members, employees,volunteer personnel (pursuant to 105 ILCS 5/10-22.34, 10-22.34a and 10-22.34b), mentors of certified staff (pursuant to 105ILCS 5/2-3.53a, 2-3.53b, and 105 ILCS 5/21A-5 et. seq.), and student teachers who, in the course of discharging their officialduties imposed or authorized by law, are sued as parties in a legal proceeding. Nothing herein, however, shall be construed asobligating the Board to defend, indemnify, or hold harmless any person who engages in criminal activity, official misconduct,fraud, intentional or willful and wanton misconduct, or acts beyond the authority properly vested in the individual.

LEGAL REF.:105 ILCS 5/2-3.25d, 5/10, 5/17-1, and 5/27-1.

115 ILCS 5/.

325 ILCS 5/4.

CROSS REF.:1:10 (School District Legal Status), 1:20 (District Organization, Operations, and Cooperative Agreements), 2:10(School District Governance), 2:80 (Board Member Oath and Conduct), 2:140 (Communications To and From the Board), 2:210(Organizational School Board Meeting), 2:240 (Board Policy Development), 4:60 (Purchases and Contracts), 4:70 (ResourceConservation), 4:100 (Insurance Management), 4:110 (Transportation), 4:150 (Facility Management and Building Programs),5:10 (Equal Employment Opportunity and Minority Recruitment), 5:90 (Abused and Neglected Child Reporting), 6:10(Educational Philosophy and Objectives), 6:15 (School Accountability), 6:20 (School Year Calendar and Day), 7:10 (EqualEducational Opportunities), 7:30 (Student Assignment and Intra-District Transfer), 7:190 (Student Behavior), 7:200 (Suspension

2:20

2:201 of 2

Exhibit 7

Procedures), 7:210 (Expulsion Procedures), 8:10 (Connection with the Community), 8:30 (Visitors to and Conduct on SchoolProperty)

ADOPTED:October 20, 2014

Big Hollow SD 38

2:20

2:202 of 2

Exhibit 7

2017-2018 Budget SummaryPre-Audit

Budgeted Actual Budgeted Actual

Education (Fund 10) $2,444,295 $13,912,878 $14,568,330 $13,709,315 $12,536,913 $4,475,713

O & M (Fund 20) $614,575 $1,227,000 $1,374,941 $1,389,595 $1,162,479 $827,036

Debt Svc (Fund 30) $2,763,940 $4,049,351 $4,386,814 $4,236,530 $4,236,285 $2,914,469

Transportation (Fund 40) $514,560 $1,292,922 $1,304,035 $1,045,350 $1,028,435 $790,160

SS/IMRF (Fund 50) $5,340 $458,524 $493,830 $454,290 $397,364 $101,805

Capital Projects (Fund 60) $1,328,334 $223,000 $364,281 $430,000 $372,583 $1,320,032

Work Cash (Fund 70) $985,059 $2,500 $58,848 $0 $0 $1,043,907

Tort Fund (Fund 80) $53,837 $124,000 $136,561 $125,000 $120,989 $69,409

Total $8,709,940 $21,290,175 $22,687,641 $21,390,080 $19,855,048 $11,542,532

Revenue Expense

Beginning Balance June 30, 2017 BalanceFund

Exhibit 8

Press Release

Moody’s upgrades Big Hollow School District No. 38, IL’s

GOULT rating to Baa2; outlook positive

Moody’s Investors Service has upgraded Big Hollow School District No. 38, IL’s general obligation (GOULT) rating to Baa2 from Baa3. The district has $16 million in outstanding GOULT debt. The outlooks is stable.

RATINGS RATIONALE

The GOULT rating upgrade to Baa2 reflects the district’s improving financial position following a period

of operational imbalance and very narrow reserves. The Baa2 rating also incorporates the district’s

exposure to the state of Illinois for operating revenues, a modestly sized tax base that remains below its

prerecession peaks and above-average resident income indices.

RATING OUTLOOK

The positive outlook reflects our expectation that recent expenditure reductions and budgetary changes

will continue to support an improving financial position.

FACTORS THAT COULD LEAD TO AN UPGRADE

Material and sustained tax base growth Continued improvement in reserves and liquidity

FACTORS THAT COULD LEAD TO A DOWNGRADE

Weakened tax base valuations or resident income indices Deterioration of reserves or increased reliance on cash flow borrowing to finance operations Increased leverage related to long-term debt and pension liabilities

LEGAL SECURITY

Debt service on the district’s GOULT bonds is secured by the district's pledge of its full faith, credit and resources and will be payable from ad valorem taxes, which may be levied without limitation as to rate or amount.

Exhibit 9

Press Release

PROFILE

Big Hollow School District 38 is located in Lake County (Aaa) in northeastern Illinois, approximately 65 miles northwest of the City of Chicago (Ba1 negative). The district provides elementary and middle school education to unincorporated Grant Township, the villages of Ingleside and Fox Lake (Aa3), and small portions of Round Lake (Aa2), McHenry (Aa2), and Volo.

Exhibit 9

Press Release © 2018 Moody’s Corporation, Moody’s Investors Service, Inc., Moody’s Analytics, Inc. and/or their licensors and affiliates (collectively, “MOODY’S”). All

rights reserved.

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assigned by MOODY’S.

Exhibit 9

Press Release

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MJKK and MSFJ also maintain policies and procedures to address Japanese regulatory requirements.

Exhibit 9

The Illinois 5Essentials Survey provides a comprehensive picture of a school’s organizational culture in an individualized report measuring five “essentials” critical for school success:

Effective Leaders Collaborative Teachers Involved Families Supportive Environment Ambitious Instruction

Twenty years of research at the University of Chicago in more than 400 schools has shown that schools that were strong on at least three of the 5Essentials were 10 times more likely to make substantial gains in improving student reading and math than schools that were weak on three or more of the Essentials. Those differences remained true even after controlling for student and school characteristics, including poverty, race, gender, and neighborhood characteristics. Strength on components within the Essentials also correlated with increased teacher retention, student attendance, college enrollment, and high school graduation.

Generated from a rigorous analysis of student and teacher survey responses, 5Essentials Reports demonstrate that what students and teachers say about their schools can serve as important indicators for school success. In the inaugural 2012-2013 statewide Illinois 5Essentials Survey, 87 percent of all schools in the state met the 50-percent participation threshold to receive a 5Essentials Report, with participation from more than 70 percent of all teachers and eligible 6th through 12th graders across Illinois.

Big Hollow School District 38 has consistently participated in the statewide 5Essentials Survey and opted to administer the survey to teachers and students again this year to continue tracking and informing progress.

Principals and superintendents received their 5Essentials Reports in March 2018. Survey results will also be reported publically on the 2018 State School Report Card website and the full 5Essentials Reports will also be released in the fall. An optional parent survey was again available to all schools as a supplement to the 5Essentials Survey for teachers and students—

results from the parent survey supplement will be included only in the individual school 5Essential Reports. Since 2013-14, the Illinois 5Essentials Survey has been normed using the 2012-13 statewide results so that all schools can demonstrate progress over time.

Exhibit 10

Big Hollow School District 38 \ SECTION 2 -BOARD OF EDUCATION \

Document Status: Draft Update

SECTION 2 -BOARD OF EDUCATION

2:260 Uniform Grievance Procedure

A student, parent/guardian, employee, or community member should notify any District Complaint Manager if he or she believes that the Board of Education, its employees, or its agents have violated his or her rights guaranteed by the State or federal Constitution, State or federal statute, or Board policy, or have a complaint regarding any one of the following:PRESSPlus1

1. Title II of the Americans with Disabilities Act 2. Title IX of the Education Amendments of 1972 3. Section 504 of the Rehabilitation Act of 1973 4. Title VI of the Civil Rights Act, 42 U.S.C. §2000d et seq. 5. Equal Employment Opportunities Act (Title VII of the Civil Rights Act), 42 U.S.C.

§2000e et seq. 6. Sexual harassment (State Officials and Employee Ethics Act, Illinois Human

Rights Act, Title VII of the Civil Rights Act of 1964, and Title IX of the Education Amendments of 1972)PRESSPlus2

7. Breastfeeding accommodations for students, 105 ILCS 5/10-20.60 (P.A. 100-29, final citation pending)

8. Bullying, 105 ILCS 5/27-23.7 9. Misuse of funds received for services to improve educational opportunities for

educationally disadvantaged or deprived children 10. Curriculum, instructional materials, and/or programs 11. Victims’ Economic Security and Safety Act, 820 ILCS 180 12. Illinois Equal Pay Act of 2003, 820 ILCS 112 13. Provision of services to homeless students 14. Illinois Whistleblower Act, 740 ILCS 174/. 15. Misuse of genetic information (Illinois Genetic Information Privacy Act (GIPA),

410 ILCS 513/ and Titles I and II of the Genetic Information Nondiscrimination Act (GINA), 42 U.S.C. §2000ff et seq.)

16. Employee Credit Privacy Act, 820 ILCS 70/.

The Complaint Manager will first attempt to resolve complaints without resorting to this grievance procedure. If a formal complaint is filed under this policy, the Complaint Manager will address the complaint promptly and equitably. A student and/or parent/guardian filing a complaint under this policy may forego any informal suggestions and/or attempts to resolve it and may proceed directly to thethis grievance procedure.

Exhibit 11

The Complaint Manager will not require a student or parent/guardian complaining of any form of harassment to attempt to resolve allegations directly with the accused (or the accused’s parents/guardians); this includes mediation.

Right to Pursue Other Remedies Not ImpairedPRESSPlus3

The right of a person to prompt and equitable resolution of a complaint filed hereunder this policy shall not be impaired by the person’s pursuit of other remedies, e.g., criminal complaints, civil actions, etc. Use of this grievance procedure is not a prerequisite to the pursuit of other remedies and use of this grievance procedure does not extend any filing deadline related to the pursuit of other remedies. If a person is pursuing another remedy subject to a complaint under this policy, the District will continue with a simultaneous investigation under this policy.

Deadlines

All deadlines under this policy may be extended by the Complaint Manager as he or she deems appropriate. As used in this policy, school business days means days on which the District’s main office is open.

Filing a Complaint

A person (hereinafter Complainant) who wishes to avail him or herself of this grievance procedure may do so by filing a complaint with any District Complaint Manager. The Complainant shall not be required to file a complaint with a particular Complaint Manager and may request a Complaint Manager of the same gender. The Complaint Manager may request the Complainant to provide a written statement regarding the nature of the complaint or require a meeting with a student’s parent(s)/guardian(s). The Complaint Manager shall assist the Complainant as needed.

For any complaint alleging bullying and/or cyber-bullying of students, the Complaint Manager shall process and review the complaint according to Board policy 7:180, Prevention of and Response to Bullying, Intimidation, and Harassment, in addition to any response required by this policy. For any complaint alleging sexual harassment or other violation of Board policy 5:20, Workplace Harassment Prohibited, the Complaint Manager shall process and review the complaint according to that policy, in addition to any response required by this policy 2:260, Uniform Grievance Procedure.

Investigation

The Complaint Manager will investigate the complaint or appoint a qualified person to undertake the investigation on his or her behalf. The Complaint Manager shall ensure both parties have an equal opportunity to present evidence during an investigation. If the Complainant is a student, under 18 years of age, the Complaint Manager will notify his or her parent(s)/guardian(s) that they may attend any investigatory meetings in which their child is involved. The complaint and identity of the Complainant will not be

Exhibit 11

disclosed except: (1) as required by law or this policy, (2) as necessary to fully investigate the complaint, or (3) as authorized by the Complainant.

The identity of any student witnesses will not be disclosed except: (1) as required by law or any collective bargaining agreement, (2) as necessary to fully investigate the complaint, or (3) as authorized by the parent/guardian of the student witness, or by the student if the student is 18 years of age or older.

The Complaint Manager will inform, at regular intervals, the person(s) filing a complaint under this policy about the status of the investigation. Within 30 school business days of the date the complaint was filed, the Complaint Manager shall file a written report of his or her findings with the Superintendent. The Complaint Manager may request an extension of time.

The Superintendent will keep the Board informed of all complaints.

If a complaint of sexual harassment contains allegations involving the Superintendent, the written report shall be filed directly with the Board, which will make a decision in accordance with paragraph four of the following section of this policy. The Superintendent will keep the Board informed of all complaints.

Decision and Appeal

Within five school business days after receiving the Complaint Manager’s report, the Superintendent shall mail his or her written decision to the Complainant and the accused by first class U.S. mail as well as to the Complaint Manager. All decisions shall be based upon the preponderance of evidence standard.

Within 10 school business days after receiving the Superintendent’s decision, the Complainant or the accused may appeal the decision to the Board by making a written request to the Complaint Manager. The Complaint Manager shall promptly forward all materials relative to the complaint and appeal to the Board.

Within 30 school business days, the Board shall affirm, reverse, or amend the Superintendent’s decision or direct the Superintendent to gather additional information. Within five school business days of the Board’s decision, the Superintendent shall inform the Complainant and the accused of the Board’s action.

For complaints containing allegations involving the Superintendent, within 30 school business days after receiving the Complaint Manager’s report, the Board shall mail its written decision to the Complainant and the accused by first class U.S. mail as well as to the Complaint Manager.

This policy shall not be construed to create an independent right to a hearing before the Superintendent or Board. The failure to strictly follow the timelines in this grievance procedure shall not prejudice any party.

Exhibit 11

Appointing a Nondiscrimination Coordinator and Complaint Managers

The Superintendent shall appoint a Nondiscrimination Coordinator to manage the District’s efforts to provide equal opportunity employment and educational opportunities and prohibit the harassment of employees, students, and others. The Nondiscrimination Coordinator also serves as the District’s Title IX Coordinator.

The Superintendent shall appoint at least one Complaint Manager to administer the complaint process in this policy. If possible, the Superintendent will appoint two Complaint Managers, one of each gender. The District’s Nondiscrimination Coordinator may be appointed as one of the Complaint Managers.

The Superintendent shall insert into this policy and keep current the names, addresses, and telephone numbers of the Nondiscrimination Coordinator and the Complaint Managers.

Nondiscrimination Coordinator:

Robert B. Gold, Superintendent

26051 W. Nippersink Rd., Ingleside, IL 60041

bobgold@bighollow.us

847.740.1490

Complaint Managers:

Scott Whipple Christine Arndt 26051 W. Nippersink Rd., Ingleside, IL 60041

26051 W. Nippersink Rd., Ingleside, IL 60041

scottwhipple@bighollow.us christinearndt@bighollow.us 847.740.1490 847.740.1490

LEGAL REF.:

Age Discrimination in Employment Act, 29 U.S.C. §621 et seq.

Americans With Disabilities Act, 42 U.S.C. §12101 et seq.

Equal Employment Opportunities Act (Title VII of the Civil Rights Act), 42 U.S.C. §2000e et seq.

Equal Pay Act, 29 U.S.C. §206(d).

Genetic Information Nondiscrimination Act, 42 U.S.C. §2000ff et seq.

Immigration Reform and Control Act, 8 U.S.C. §1324a et seq.

Exhibit 11

McKinney-Vento Homeless Assistance Act, 42 U.S.C. §11431 et seq.

Rehabilitation Act of 1973, 29 U.S.C. §791 et seq.

Title VI of the Civil Rights Act, 42 U.S.C. §2000d et seq.

Title IX of the Education Amendments, 20 U.S.C. §1681 et seq.

State Officials and Employees Ethics Act, 5 ILCS 430/70-5(a).

105 ILCS 5/2-3.8, 5/3-10, 5/10-20.7a, 5/10-20.60 (P.A. 100-29, final citation pending), 5/10-22.5, 5/22-19, 5/24-4, 5/27-1, 5/27-23.7, and 45/1-15.

Illinois Genetic Information Privacy Act, 410 ILCS 513/.

Illinois Whistleblower Act, 740 ILCS 174/.

Illinois Human Rights Act, 775 ILCS 5/.

Victims’ Economic Security and Safety Act, 820 ILCS 180/, 56 Ill.Admin.Code Part 280.

Equal Pay Act of 2003, 820 ILCS 112/.

Employee Credit Privacy Act, 820 ILCS 70/.

23 Ill.Admin.Code §§1.240 and 200.40.

CROSS REF.: 2:105 (Ethics and Gift Ban), 5:10 (Equal Employment Opportunity and Minority Recruitment), 5:20 (Workplace Harassment Prohibited), 5:30 (Hiring Process and Criteria), 6:120 (Education of Children with Disabilities), 6:140 (Education of Homeless Children), 6:260 (Complaints About Curriculum, Instructional Materials, and Programs), 7:10 (Equal Educational Opportunities), 7:15 (Student and Family Privacy Rights), 7:20 (Harassment of Students Prohibited), 7:180 (Prevention of and Response to Bullying, Intimidation, and Harassment), 7:310 (Restrictions on Publications; Elementary Schools), 8:70 (Accommodating Individuals with Disabilities), 8:95 (Parental Involvement), 8:110 (Public Suggestions and Concerns)PRESSPlus4

ADOPTED: March 12, 2018

PRESSPlus Comments

PRESSPlus 1. Including the phrase “guaranteed by the State or federal Constitution, State or federal statute, or Board policy” broadens the scope of this policy beyond the

Exhibit 11

items listed. Consult the board attorney regarding whether to retain this phrase and/or to otherwise limit the scope of this policy. Issue 97, January/February 2018

PRESSPlus 2. The State Officials and Employees Ethics Act, 5 ILCS 430/70-5(a), amended by P.A. 100-554, requires school districts to adopt an ordinance or resolution establishing a policy to prohibit sexual harassment by January 15, 2018. Though that date has passed, there are no penalties in the law for failing to pass the resolution by that date. The policy must include, at a minimum: (1) a prohibition on sexual harassment; (2) details on how an individual can report an allegation of sexual harassment, including options for making a confidential report to a supervisor, ethics officer, Inspector General, or the Ill. Dept. of Human Rights; (3) a prohibition on retaliation for reporting sexual harassment allegations, including availability of whistleblower protections under the State Officials and Employees Ethics Act, the Whistleblower Act (740 ILCS 174/), and the Ill. Human Rights Act (775 ILCS 5/); and (4) the consequences of a violation of the prohibition on sexual harassment and the consequences for knowingly making a false report. See policy 5:20, Workplace Harassment Prohibited. Issue 97, January/February 2018

PRESSPlus 3. The phrase “prompt and equitable resolution” comes from Title IX implementing regulation 34 C.F.R. §106.8(b) which requires schools to “adopt and publish grievance procedures providing for prompt and equitable resolution of student and employee complaints” of sex discrimination. Issue 97, January/February 2018

PRESSPlus 4. Cross References are added to policies that cross reference 2:260, note it as a mechanism to resolve a complaint, or refer to it as providing opportunities for parental involvement. Issue 97, January/February 2018

Exhibit 11

Big Hollow School District 38 \ SECTION 4 - OPERATIONAL SERVICES \

Document Status: Draft Update

OPERATIONAL SERVICES

4:40 Incurring Debt

The Superintendent shall provide early notice to the Board of Education of the District's need to borrow money. The Superintendent or designee shall prepare all documents and notices necessary for the Board of Education, at its discretion, to: (1) issue State Aid Anticipation Certificates, tax anticipation warrants, working cash fund bonds, bonds, notes, and other evidence of indebtedness, or (2) establish a line of credit with a bank or other financial institution. The Superintendent shall notify the State Board of Education before the District issues any form of long-term or short-term debt that will result in outstanding debt that exceeds 75% of the debt limit specified in State law.PRESSPlus1

Bond Issue ObligationsPRESSPlus2

In connection with the Board’s issuance of bonds, the Superintendent shall be responsible for ensuring the District’s compliance with federal securities laws, including the anti-fraud provisions of the Securities Act of 1933, as amended and, if applicable, the continuing disclosure obligations under Rule 15c2-12 of the Securities Exchange Act of 1934, as amended.

Additionally, in connection with the Board’s issuance of bonds, the interest on which is excludable from gross income for federal income tax purposes, or which enable the District or bond holder to receive other federal tax benefits, the Board authorizes the Superintendent to establish written procedures for post-issuance compliance monitoring for such bonds to protect their tax-exempt (or tax-advantaged) status.

The Board may contract with outside professionals, such as bond counsel and/or a qualified financial consulting firm, to assist it in meeting the requirements of this subsection.PRESSPlus3

LEGAL REF.:

Securities Act of 1933, 15 U.S.C. §77a et seq.

Securities Exchange Act of 1934, 15 U.S.C. §78a et seq.

17 C.F.R. §240.15c2-12.

Exhibit 11

Bond Authorization Act, 30 ILCS 305/2 and

Bond Issue Notification Act, 30 ILCS 352/1 et seq.

Local Government Debt Reform Act, 30 ILCS 350/.

Tax Anticipation Note Act, 50 ILCS 420/.

105 ILCS 5/17-16, 5/17-17, 5/18-18, and 5/19-1 et seq.

CROSS REF.:4:10 (Fiscal and Business Management)

ADOPTED:October 20, 2014

Question 1. See Comment PRESSPlus 1. What title would the Board like to list in this policy as the person who performs the duties described? You may enter Superintendent, Business Manager, Chief School Business Official, or another locally-equivalent title. Answer: Question 2. See Comment PRESSPlus 2. Has the Board adopted the new, optional subsection Bond Issue Obligations? Type yes to adopt this language, or type no if the Board did not adopt the Bond Issue Obligations subsection. Answer: Question 3. See Comment PRESSPlus 3. If the Board has adopted the optional Bond Issue Obligations section, the final paragraph is optional. Type yes to adopt the final paragraph, or type no if the Board did not adopt the Bond Issue Obligations subsection. Answer:

PRESSPlus Comments

PRESSPlus 1. Boards that employ business managers may want to substitute “Business Manager”, “Chief School Business Official”, or another locally-equivalent title for “Superintendent or designee” and “Superintendent” as they appear throughout this policy; the business manager most commonly performs the duties described in this policy. Please see Question 1 to indicate the appropriate title for your district. Issue 97, January/February 2018

PRESSPlus 2. For continuous improvement purposes, a new, optional section has been added to expressly address districts’ obligations to comply with federal securities laws in connection with bond issues, and to authorize the creation of written procedures to protect the status of tax-exempt (or otherwise tax-advantaged) bonds issued by a board. As a matter of best practice and to reduce potential future liabilities, many attorneys recommend that board policy address these obligations. Consult the board attorney and/or bond counsel for guidance.

Exhibit 11

The Internal Revenue Service strongly encourages, but does not currently require, issuers of tax-exempt bonds to establish written post-issuance compliance monitoring procedures. For guidance regarding the recommended content of such procedures, see IRS Publication 4079, Tax-Exempt Governmental Bonds, at: www.irs.gov/pub/irs-pdf/p4079.pdf. Such procedures may be included in a written bond resolution for a specific bond issue, and/or they may be established more generally. Consult the board attorney and/or bond counsel regarding the establishment of such procedures for tax-exempt bonds.

For a detailed set of sample procedures designed to facilitate a district’s compliance with disclosure requirements of federal securities laws, see 4:40-AP, Preparing and Updating Disclosures, available by logging in to PRESS Online at www.iasb.com.

Please see QUESTIONS to indicate whether your Board has adopted this new, optional section. Issue 97, January/February 2018

PRESSPlus 3. The final paragraph in this subsection is optional. Boards that regularly utilize outside professionals to assist them in meeting bond disclosure requirements may want to include this language to memorialize their current practice. Contracts for the services of individuals possessing a high degree of professional skill, such as attorneys and financial consultants, are exempt from competitive bidding requirements. 105 ILCS 5/10-20.21(a)(i). See Question 3 to delete the last paragraph of this subsection if the board does not want to include a sentence in this policy that addresses the use of outside professionals for assistance with compliance. Issue 97, January/February 2018

Exhibit 11

Big Hollow School District 38 \ SECTION 5 - PERSONNEL \ General Personnel \

Document Status: Draft Update

General Personnel

5:20 Workplace Harassment Prohibited

The School District expects the workplace environment to be productive, respectful, and free of unlawful discrimination, including harassment. District employees shall not engage in harassment or abusive conduct on the basis of an individual’s race, religion, national origin, sex, sexual orientation, age, citizenship status, disability, or other protected status identified in Board policy 5:10, Equal Employment Opportunity and Minority Recruitment. Harassment of students, including, but not limited to, sexual harassment, is prohibited by Board policy 7:20, Harassment of Students Prohibited.

The District will take remedial and corrective action to address unlawful workplace harassment, including sexual harassment.

Sexual Harassment ProhibitedPRESSPlus1

The School District shall provide a workplace environment free of unwelcome sexual advances, requests for sexual favors, and other verbal, or, physical, or other conduct, or communications constituting harassment on the basis of sex as defined and otherwise prohibited by State and federal law.

District employees shall not make unwelcome sexual advances or request sexual favors or engage in any unwelcome conduct of a sexual nature when: (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment; (2) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; or (3) such conduct has the purpose or effect of substantially interfering with an individual’s work performance or creating an intimidating, hostile, or offensive working environment. Sexual harassment prohibited by this policy includes, but is not limited to, verbal , or physical, or other conduct. The terms intimidating, hostile, or offensive include, but are not limited to, conduct that has the effect of humiliation, embarrassment, or discomfort. Sexual harassment will be evaluated in light of all the circumstances.

Making a Complaint; EnforcementPRESSPlus2

A violation of this policy may result in discipline, up to and including discharge. Any person making a knowingly false accusation regarding harassment will likewise be subject to disciplinary action, up to and including discharge. An employee's

Exhibit 11

employment, compensation, or work assignment shall not be adversely affected by complaining or providing information about harassment. Retaliation against employees for bringing bona fide complaints or providing information about harassment is prohibited (see Board policy 2:260, Uniform Grievance Procedure).

Employees are encouraged to promptly report information regarding violations of this policy. Employees may choose to report to a person of the employee's same gender. Every effort should be made to file such complaints as soon as possible, while facts are known and potential witnesses are available.

Aggrieved employeespersons, whoif they feel comfortable doing so, should directly inform the person engaging in the harassing conduct or communication that such conduct or communication is offensive and must stop.

Employees should report claims of harassment to the Nondiscrimination Coordinator and/or use the Board policy 2:260, Uniform Grievance Procedure. Employees may choose to report to a person of the employee's same sex. There are no express time limits for initiating complaints and grievances under this policy; however, every effort should be made to file such complaints as soon as possible, while facts are known and potential witnesses are available.

Whom to Contact with a Report or ComplaintPRESSPlus3

An employee should report claims of harassment, including making a confidential report, to any of the following: his/her immediate supervisor, the Building Principal, an administrator, the Nondiscrimination Coordinator, and/or a Complaint Manager. Employees may also report claims using Board policy 2:260, Uniform Grievance Procedure. If a claim is reported using Board policy 2:260, then the Complaint Manager shall process and review the complaint according to that policy, in addition to any response required by this policy 5:20, Workplace Harassment Prohibited

The Superintendent shall insert into this policy the names, addresses, and telephone numbers of the District’s current Nondiscrimination Coordinator and Complaint Managers.

Nondiscrimination Coordinator:

Robert B. Gold, Superintendent

26051 W. Nippersink Rd., Ingleside, IL 60041

bobgold@bighollow.us

847.740.1490

Complaint Managers:

Scott Whipple Christine Arndt 26051 W. Nippersink Rd., Ingleside, IL 60041 26051 W. Nippersink Rd., Ingleside, IL 60041

Exhibit 11

scottwhipple@bighollow.us christinearndt@bighollow.us 847.740.1490 847.740.1490

Investigation Process

Supervisors, Building Principals, or administrators who receive a report or complaint of harassment must promptly forward the report or complaint to the Nondiscrimination Coordinator or a Complaint Manager. A supervisor or administrator who fails to promptly forward a report or complaint may be disciplined, up to and including discharge.

Reports and complaints of harassment will be confidential to the greatest extent practicable, subject to the District’s duty to investigate and maintain a workplace environment that is productive, respectful, and free of unlawful discrimination, including harassment. The District shall investigate alleged workplace harassment when a Complaint Manager becomes aware of an allegation, regardless of whether a written report or complaint is filed.

Enforcement

A violation of this policy may result in discipline, up to and including discharge. A violation of this policy by a third party will be addressed in accordance with the authority of the Board in the context of the relationship of the third party to the District, i.e., vendor, parent, invitee, etc. Any employeeperson making a knowingly false accusation regarding harassment will likewise be subject to disciplinary action, up to and including discharge.

Retaliation Prohibited

An employee's employment, compensation, or work assignment shall not be adversely affected by complaining or providing information about harassment. Retaliation against employees for bringing bona fide complaints or providing information about harassment is prohibited (see Board policy 2:260, Uniform Grievance Procedure), and whistleblower protection may be available under the State Officials and Employees Ethics Act (5 ILCS 430/), the Whistleblower Act (740 ILCS 174/), and the Ill. Human Rights Act (775 ILCS 5/).

An employee should report allegations of retaliation to his/her immediate supervisor, the Building Principal, an administrator, the Nondiscrimination Coordinator, and/or a Complaint Manager.

Employees who retaliate against others for reporting or complaining of violations of this policy or for participating in the reporting or complaint process will be subject to disciplinary action, up to and including discharge.

Recourse to State and Federal Fair Employment Practice AgenciesPRESSPlus4

Exhibit 11

The District encourages all employees who have information regarding violations of this policy to report the information pursuant to this policy. The following government agencies are available to assist employees: the Ill. Dept. of Human Rights and the U. S. Equal Employment Opportunity Commission.

The Superintendent shall also use reasonable measures to inform staff members and applicants of this policy, which shall include reprinting this policy in the appropriate handbooks.

LEGAL REF.:

Title VII of the Civil Rights Act of 1964, 42 U.S.C. §2000e et seq., implemented by 29 C.F.R. §1604.11.

Title IX of the Education Amendments of 1972, 20 U.S.C. §1681 et seq., implemented by 34 C.F.R. Part 106.

State Officials and Employees Ethics Act, 5 ILCS 430/70-5(a).

Ill. Human Rights Act, 775 ILCS 5/2-101(E), 5/2-102(D), 5/2-102(E-5), 5/5-102, and 5/5-102.2.

56 Ill. Admin.Code Parts 2500, 2510, 5210, and 5220.

Burlington Industries v. Ellerth, 524 U.S. 742 (1998).

Crawford v. Metro. Gov’t of Nashville & Davidson County, 555 U.S. 271 (2009).

Faragher v. City of Boca Raton, 524 U.S. 775 (1998).

Franklin v. Gwinnett Co. Public Schools, 503 U.S. 60 (1992).

Harris v. Forklift Systems, 510 U.S. 17 (1993).

Jackson v. Birmingham Bd. of Educ., 544 U.S. 167 (2005).

Meritor Savings Bank v. Vinson, 477 U.S. 57 (1986).

Oncale v. Sundown Offshore Services, 523 U.S. 75 (1998).

Porter v. Erie Foods International, Inc., 576 F.3d 629 (7th Cir. 2009).

Sangamon County Sheriff’s Dept. v. Ill. Human Rights Com’n, 233 Ill.2d 125 (Ill. 2009).

Vance v. Ball State University, 133 S. Ct. 2434 (2013).

Exhibit 11

CROSS REF.: 2:260 (Uniform Grievance Procedure), 5:10 (Equal Employment Opportunity and Minority Recruitment), 7:20 (Harassment of Students Prohibited)

ADOPTED: March 12, 2018

PRESSPlus Comments

PRESSPlus 1. The State Officials and Employees Ethics Act, 5 ILCS 430/70-5(a), amended by P.A. 100-554, requires school districts to adopt an ordinance or resolution establishing a policy to prohibit sexual harassment by January 15, 2018. Though that date has passed, there are no penalties in the law for failing to pass the resolution by that date. The policy must include, at a minimum: (1) a prohibition on sexual harassment; (2) details on how an individual can report an allegation of sexual harassment, including options for making a confidential report to a supervisor, ethics officer, Inspector General, or the Ill. Dept. of Human Rights; (3) a prohibition on retaliation for reporting sexual harassment allegations, including availability of whistleblower protections under the State Officials and Employees Ethics Act, the Whistleblower Act (740 ILCS 174/), and the Ill. Human Rights Act (775 ILCS 5/); and (4) the consequences of a violation of the prohibition on sexual harassment and the consequences for knowingly making a false report.

For more information, please see the footnotes available by logging into PRESS Online at www.iasb.com. Issue 97, January/February 2018

PRESSPlus 2. School districts are not required to train employees regarding workplace harassment, including sexual harassment; however, it is best practice. For districts that wish to provide such trainings, best practices suggest annual trainings work best, including on applicable board policies and procedures, what constitutes workplace harassment, complaint and enforcement mechanisms, and employees’ legal rights. Issue 97, January/February 2018

PRESSPlus 3. 5 ILCS 430/70-5(a), amended by P.A. 100-554, requires that a school board policy prohibiting sexual harassment include details for reporting an allegation of sexual harassment, including options for making a confidential report to a supervisor and an ethics officer. 5 ILCS 430/20-23 defines ethics officers as being designated by State agencies under the jurisdiction of the Executive Ethics Commission. School districts are not State agencies (5 ILCS 430/1-5) and do not have ethics officers; thus, this sample policy substitutes Complaint Manager for ethics officer. Issue 97, January/February 2018

PRESSPlus 4. 5 ILCS 430/70-5(a), amended by P.A. 100-554, (how an individual can report an allegation of sexual harassment, including options for making a confidential report to the Inspector General or the Ill. Dept. of Human Rights). This sample policy does not reference the Inspector General because the Inspector General does not have

Exhibit 11

jurisdiction over public school districts (5 ILCS 430/1). Issue 97, January/February 2018

Exhibit 11

Document Status: Draft Update - New

5:20-E Resolution to Prohibit Sexual Harassment

New/Unpublished Section

PRESSPlus1WHEREAS, Section 10-20 of the School Code (105 ILCS 5/10-20) grants school boards other powers that are not inconsistent with their duties;

WHEREAS, Section 1-5 of the State Officials and Employees Ethics Act (5 ILCS 430/1-5) includes school districts within the definition of a governmental entity;

WHEREAS, Section 5-65 of the State Officials and Employees Ethics Act (5 ILCS 430/5-65, added by P.A. 100-554) provides that all persons have a right to work in an environment free from sexual harassment;

WHEREAS, Section 70-5 of the State Officials and Employees Ethics Act (5 ILCS 430/70-5, amended by P.A. 100-554) requires governmental entities to adopt an ordinance or resolution establishing a policy to prohibit sexual harassment which, at a minimum, includes: (1) a prohibition on sexual harassment; (2) details on how an individual can report an allegation of sexual harassment, including options for making a confidential report to a supervisor, ethics officer, Inspector General, or the Ill. Dept. of Human Rights; (3) a prohibition on retaliation for reporting sexual harassment allegations, including availability of whistleblower protections under the Act, the Whistleblower Act (740 ILCS 174/), and the Ill. Human Rights Act (775 ILCS 5/); and (4) the consequences: (a) of a violation of the prohibition on sexual harassment; and (b) for knowingly making a false report;

THEREFORE, BE IT RESOLVED, by the Board of Education of [insert name], [insert county] County, Illinois, as follows:

Section 1: The Board adopts Board policy 5:20, Workplace Harassment Prohibited, attached as Exhibit A, which contains the following: (1) a prohibition on sexual harassment; (2) detail regarding how an individual can report an allegation of sexual harassment, including options for making a confidential report to an immediate supervisor, the Building Principal, an administrator, the Nondiscrimination Coordinator, a Complaint Manager, or the Ill. Dept. of Human Rights; (3) a prohibition on retaliation for reporting sexual harassment allegations and a statement regarding the availability of whistleblower protections under the State Officials and Employees Ethics Act, the Whistleblower Act, and the Ill. Human Rights Act; and (4) the consequences: (a) of a violation of the prohibition on sexual harassment; and (b) for knowingly making a false report.

Exhibit 11

Section 2: Any prior versions of Board policy 5:20, Workplace Harassment Prohibited, adopted by the Board are superseded by this Resolution.

Adopted this ____ day of __________, 20___.

Attested by: , Board President

Attested by: , Board Secretary

Question 1. If including this Resolution in the Board Policy Manual, please indicate the county or counties to be inserted in the body. If not including the Resolution, type "Not Including" and select Not Adopted as the status before saving. Answer:

PRESSPlus Comments

PRESSPlus 1. The State Officials and Employees Ethics Act, 5 ILCS 430/70-5(a), amended by P.A. 100-

554, requires school districts to adopt a resolution establishing a policy to prohibit sexual harassment. See

pending Issue 97 updates to policy 5:20, Workplace Harassment Prohibited. This Resolution is not required to

be included with the Board Policy Manual. If the Board would like to include it, the updated policy

5:20, Workplace Harassment Prohibited must be adopted as well. Issue 97, January/February 2018

Exhibit 11

Big Hollow School District 38 \ SECTION 5 - PERSONNEL \ Professional Personnel \

Document Status: Draft Update

Professional Personnel

5:200 Terms and Conditions of Employment and Dismissal

The Board of Education delegates authority and responsibility to the Superintendent to manage the terms and conditions for the employment of professional personnel. The Superintendent shall act reasonably and comply with State and federal law as well as any applicable collective bargaining agreement in effect. The Superintendent is responsible for making dismissal recommendations to the Board consistent with the Board’s goal of having a highly qualified, high performing staff.

Assignments

The Superintendent is authorized to make teaching, study hall, extra class duty, and extracurricular assignments. In order of priority, assignments shall be made based on the District’s needs and best interests, employee qualifications, and employee desires.

Also, please refer to the current Agreement between the Board of Education School District No. 38, Lake County, Illinois and the Big Hollow Federation of Teachers, a Council of the Lake County Federation of Teachers, Local No. 504, IFT-AFT/AFL-CIO.

Duty-Free Lunch, School Year and Day, Salary, Transfers, Evaluation

Please refer to the current Agreement between the Board of Education School District No. 38, Lake County, Illinois and the Big Hollow Federation of Teachers, a Council of the Lake County Federation of Teachers, Local No. 504, IFT-AFT/AFL-CIO.

Nursing Mothers

The District accommodates employees who are nursing mothers according to provisions in State and federal law..

School Social Worker Services Outside of District Employment

School social workers may not provide services outside of their District employment to any student(s) attending school in the District. School social worker has the meaning stated in 105 ILCS 5/14-1.09a.

Exhibit 11

Dismissal

The District will follow State law when dismissing a teacher.

LEGAL REF.:

105 ILCS 5/10-19, 5/10-20.60 (P.A. 100-356, final citation pending), PRESSPlus15/14-1.09a, 5/18-8, 5/22.4, 5/24-16.5, 5/24-2, 5/24-8, 5/24-9, 5/24-11, 5/24-12, 5/24-21, 5/24A-1 through 24A-20.

820 ILCS 260/1 et seq.

23 Ill.Admin.Code Parts 50 (Evaluation of Certified Employees) and 51 (Dismissal of Tenured Teachers).

Cleveland Bd. of Educ. v. Loudermill, 470 U.S. 532(1985).

CROSS REF.: 5:290 (Employment Termination and Suspensions), 6:20 (School Year Calendar and Day)

ADOPTED: March 12, 2018

PRESSPlus Comments

PRESSPlus 1. The Legal Reference was updated with PRESS Issue 96, but this edit was inadvertently left out. Issue 97, January/February 2017

Exhibit 11

Big Hollow School District 38 \ SECTION 2 -BOARD OF EDUCATION \

Document Status: 5-Year-Review - Needs Review

SECTION 2 -BOARD OF EDUCATION

2:105 Ethics and Gift Ban

Prohibited Political Activity

The following precepts govern political activities being conducted by District employees and Board of Education members:

1. No employee shall intentionally perform any "political activity" during any "compensated time," as those terms are defined herein.

2. No Board member or employee shall intentionally use any District property or resources in connection with any political activity.

3. At no time shall any Board member or employee intentionally require any other Board member or employee to perform any political activity: (a) as part of that Board member's or employee's duties, (b) as a condition of employment, or (c) during any compensated time off, such as, holidays, vacation, or personal time off.

4. No Board member or employee shall be required at any time to participate in any political activity in consideration for that Board member or employee being awarded additional compensation or any benefit, whether in the form of a salary adjustment, bonus, compensatory time off, continued employment or otherwise; nor shall any Board member or employee be awarded additional compensation or any benefit in consideration for his or her participation in any political activity.

A Board member or employee may engage in any activity that: (1) is otherwise appropriate as part of his or her official duties, or (2) is undertaken by the individual on a voluntary basis that is not prohibited by this policy.

Limitations on Receiving GiftsPRESSPlus1

Except as permitted by this policy, no Board member or employee, and no spouse of or immediate family member living with a Board member or employee shall intentionally solicit or accept any "gift" from any "prohibited source," as those terms are defined herein, or that is otherwise prohibited by law or policy. No prohibited source shall intentionally offer or make a gift that violates this policy.

The following are exceptions to the ban on accepting gifts from a prohibited source:

Exhibit 11

1. Opportunities, benefits, and services that are available on the same conditions as for the general public.

2. Anything for which the Board member or employee, or his or her spouse or immediate family member, pays the fair market value.

3. Any: (a) contribution that is lawfully made under the Election Code, or (b) activities associated with a fundraising event in support of a political organization or candidate.

4. Educational materials and missions. 5. Travel expenses for a meeting to discuss business. 6. A gift from a relative, meaning those people related to the individual as father,

mother, son, daughter, brother, sister, uncle, aunt, great aunt, great uncle, first cousin, nephew, niece, husband, wife, grandfather, grandmother, grandson, granddaughter, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister, and including the father, mother, grandfather, or grandmother of the individual's spouse and the individual's fiancé or fiancée.

7. Anything provided by an individual on the basis of a personal friendship unless the recipient has reason to believe that, under the circumstances, the gift was provided because of the official position or employment of the recipient or his or her spouse or immediate family member and not because of the personal friendship. In determining whether a gift is provided on the basis of personal friendship, the recipient shall consider the circumstances under which the gift was offered, such as: (a) the history of the relationship between the individual giving the gift and the recipient of the gift, including any previous exchange of gifts between those individuals; (b) whether to the actual knowledge of the recipient the individual who gave the gift personally paid for the gift or sought a tax deduction or business reimbursement for the gift; and (c) whether to the actual knowledge of the recipient the individual who gave the gift also at the same time gave the same or similar gifts to other Board members or employees, or their spouses or immediate family members.

8. Food or refreshments not exceeding $75 per person in value on a single calendar day; provided that the food or refreshments are: (a) consumed on the premises from which they were purchased or prepared; or (b) catered. "Catered" means food or refreshments that are purchased ready to consume which are delivered by any means.

9. Food, refreshments, lodging, transportation, and other benefits resulting from outside business or employment activities (or outside activities that are not connected to the official duties of a Board member or employee), if the benefits have not been offered or enhanced because of the official position or employment of the Board member or employee, and are customarily provided to others in similar circumstances.

10. Intra-governmental and inter-governmental gifts. "Intra-governmental gift" means any gift given to a Board member or employee from another Board member or employee, and "inter-governmental gift" means any gift given to a Board member or employee from an officer or employee of another governmental entity.

11. Bequests, inheritances, and other transfers at death.

Exhibit 11

12. Any item or items from any one prohibited source during any calendar year having a cumulative total value of less than $100.

Each of the listed exceptions is mutually exclusive and independent of every other.

A Board member or employee, his or her spouse or an immediate family member living with the Board member or employee, does not violate this policy if the recipient promptly takes reasonable action to return a gift from a prohibited source to its source or gives the gift or an amount equal to its value to an appropriate charity that is exempt from income taxation under Section 501(c)(3) of the Internal Revenue Code.

Enforcement

The Board President and Superintendent shall seek guidance from the Board attorney concerning compliance with and enforcement of this policy and State ethics laws. The Board may, as necessary or prudent, appoint an Ethics Advisor for this task.

Written complaints alleging a violation of this policy shall be filed with the Superintendent or Board President. If attempts to correct any misunderstanding or problem do not resolve the matter, the Superintendent or Board President shall, after consulting with the Board attorney, either place the alleged violation on a Board meeting agenda for the Board's disposition or refer the complainant to Board policy 2:260, Uniform Grievance Procedure. A Board member who is related, either by blood or by marriage, up to the degree of first cousin, to the person who is the subject of the complaint, shall not participate in any decision-making capacity for the Board. If the Board finds it more likely than not that the allegations in a complaint are true, it shall notify the State's Attorney and/or consider disciplinary action for the employee.

Definitions

Unless otherwise stated, all terms used in this policy have the definitions given in the State Officials and Employees Ethics Act, 5 ILCS 430/1-5.

"Political activity" means:

1. Preparing for, organizing, or participating in any political meeting, political rally, political demonstration, or other political event.

2. Soliciting contributions, including but not limited to the purchase of, selling, distributing, or receiving payment for tickets for any political fundraiser, political meeting, or other political event.

3. Soliciting, planning the solicitation of, or preparing any document or report regarding anything of value intended as a campaign contribution.

4. Planning, conducting, or participating in a public opinion poll in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question.

Exhibit 11

5. Surveying or gathering information from potential or actual voters in an election to determine probable vote outcome in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question.

6. Assisting at the polls on Election Day on behalf of any political organization or candidate for elective office or for or against any referendum question.

7. Soliciting votes on behalf of a candidate for elective office or a political organization or for or against any referendum question or helping in an effort to get voters to the polls.

8. Initiating for circulation, preparing, circulating, reviewing, or filing any petition on behalf of a candidate for elective office or for or against any referendum question.

9. Making contributions on behalf of any candidate for elective office in that capacity or in connection with a campaign for elective office.

10. Preparing or reviewing responses to candidate questionnaires. 11. Distributing, preparing for distribution, or mailing campaign literature, campaign

signs, or other campaign material on behalf of any candidate for elective office or for or against any referendum question.

12. Campaigning for any elective office or for or against any referendum question. 13. Managing or working on a campaign for elective office or for or against any

referendum question. 14. Serving as a delegate, alternate, or proxy to a political party convention. 15. Participating in any recount or challenge to the outcome of any election.

With respect to an employee whose hours are not fixed, "compensated time" includes any period of time when the employee is on premises under the control of the District and any other time when the employee is executing his or her official duties, regardless of location.

"Prohibited source" means any person or entity who:

1. Is seeking official action by: (a) a Board member, or (b) an employee, or by the Board member or another employee directing that employee;

2. Does business or seeks to do business with: (a) a Board member, or (b) an employee, or with the Board member or another employee directing that employee;

3. Conducts activities regulated by: (a) a Board member, or (b) an employee or by the Board member or another employee directing that employee;

4. Has an interest that may be substantially affected by the performance or non-performance of the official duties of the Board member or employee;

5. Is registered or required to be registered with the Secretary of State under the Lobbyist Registration Act, except that an entity does not become a prohibited source merely because a registered lobbyist is one of its members or serves on its board of directors; or

6. Is an agent of, a spouse of, or an immediate family member living with a prohibited source.

Exhibit 11

"Gift" means any gratuity, discount, entertainment, hospitality, loan, forbearance, or other tangible or intangible item having monetary value including but not limited to, cash, food and drink, and honoraria for speaking engagements related to or attributable to government employment or the official position of a Board member or employee.

LEGAL REF.:

5 ILCS 430/, State Officials and Employees Ethics Act.

10 ILCS 5/9-25.1, Election Interference Prohibition Act.

CROSS REF.:2:100 (Board Member Conflict of Interest), 4:60 (Purchases and Contracts), 5:120 (Employee Ethics; Conduct; and Conflict of Interest)

ADOPTED:January 21, 2014

PRESSPlus Comments

PRESSPlus 1. This policy is unchanged. A footnote is updated in response to 30 ILCS 708/, the Grant Accountability Transparency Act (GATA) and federal procurement standards, and the text is provided here for informational purposes.

5 ILCS 430/10-10 through 10-30 (Gift Ban); 30 ILCS 708/ (Grant Accountability Transparency Act (GATA)); and 2 C.F.R. §200.318(c)(1)(uniform federal procurement standards prohibit board members from soliciting or accepting gratuities, favors, or anything of monetary value from contractor performing work under a contract supported by a federal grant award). GATA adopts the uniform federal rules for State agencies’ administration of eligible State and federal grants.

Generally, 2 C.F.R. §200.318(c)(1) prohibits employees, officers, or agents of a school district from participating in the selection, award, or administration of a contract supported by a federal award if they have a real or apparent conflict of interest. For more discussion on conflict of interest, see sample policy 2:100, Board Member Conflict of Interest. Specifically, 2 C.F.R. §200.318(c)(1) requires school districts to “set standards for situations in which the gift is an unsolicited item of nominal value (standards),” along with “disciplinary actions to be applied for violations (disciplinary actions)” without defining nominal value.

To avoid confusion and because 2 C.F.R. §200.318(c)(1) provides flexibility to school boards regarding setting standards and disciplinary actions, sample policy 2:100, Board Member Conflict of Interest, refers to this sample policy’s subheads: Limitations on Receiving Gifts in the Ethics Act at 5 ILCS 430/10-10 – 10-30 (for the federal regulation’s standards), and Enforcement at 5 ILCS 430/50-5 (discussing the specific penalties available under the Ill. Ethics Act for the federal regulation’s disciplinary actions).

Exhibit 11

If a board wishes to develop further standards and disciplinary actions than the Gift Ban section of the SOEEA requires, consult the board attorney.

For further discussion, see the Grant Accountability and Conflicts of Interest section in the Ill. Council of School Attorneys’ publication, Answers to FAQs, Conflict of Interest and Incompatible Offices at: www.iasb.com/law/COI_FAQ.pdf.

Issue 98, May/June 2018

Exhibit 11

Big Hollow School District 38 \ SECTION 2 -BOARD OF EDUCATION \

Document Status: 5-Year-Review - Needs Review

SECTION 2 -BOARD OF EDUCATION

2:170 Procurement of Architectural, Engineering, and Land Surveying Services

The Board of Education selects architects, engineers, and land surveyors to provide professional services to the District on the basis of demonstrated competence and qualifications, and in accordance with State law.

LEGAL REF.:

Shively v. Belleville Township High School District 201, 769 N.E.2d 1062 (Ill.App.5, 2002), appeal denied.

40 U.S.C. §541.

50 ILCS 510/1 et seq., Local Government Professional Services Selection Act.

105 ILCS 5/10-20.21.

ADOPTED:June 23, 2008

Exhibit 11

Big Hollow School District 38 \ SECTION 4 - OPERATIONAL SERVICES \

Document Status: Draft Update

OPERATIONAL SERVICES

4:80 Accounting and Audits

The School District's accounting and audit services shall comply with the Requirements for Accounting, Budgeting, Financial Reporting, and Auditing, as adopted by the Ill.inois State Board of Education (ISBE), State and federal laws and regulations, and generally accepted accounting principles. Determination of liabilities and assets, prioritization of expenditures of governmental funds, and provisions for accounting disclosures shall be made in accordance with government accounting standards as directed by the auditor designated by the Board.. The Superintendent, in addition to other assigned financial responsibilities, shall report monthly on the District's financial performance, both income and expense, in relation to the financial plan represented in the budget.

Annual Audit

At the close of each fiscal year, the Superintendent shall arrange an audit of the District funds, accounts, statements, and other financial matters. The audit shall be performed by an independent certified public accountant designated by the Board and be conducted in conformance with prescribed standards and legal requirements. A complete and detailed written audit report shall be provided to each Board member and to the Superintendent.

The Superintendent shall annually, on or before October 15, submit an original and one copy of the audit to the Regional Superintendent of Schools.

Annual Financial Report

The Superintendent or designee shall annually prepare and submit the Annual Financial Report on a timely basis using the form adopted by the ISBE. The Superintendent shall review and discuss the Annual Financial Report with the Board before it is submitted.

Inventories

The Superintendent or designee is responsible for establishing and maintaining accurate inventory records . The inventory record of supplies and equipment shall include a description of each item, quantity, location, purchase date, and cost or estimated replacement cost.

Exhibit 11

Disposition of District Property

The Superintendent or designee shall notify the Board, as necessary, of the following so that the Board may consider its disposition: (1) District personal property (property other than buildings and land) that is no longer needed for school purposes, and (2) school site, building, or other real estate that is unnecessary, unsuitable, or inconvenient. Notwithstanding the above, the Superintendent or designee may unilaterally dispose of personal property of a diminutive value.

Taxable Fringe Benefits

The Superintendent or designee shall: (1) require that all use of District property or equipment by employees is for the District's convenience and best interests unless it is a Board-approved fringe benefit, and (2) ensure compliance with the Internal Revenue Service regulations regarding when to report an employee's personal use of District property or equipment as taxable compensation.

Controls for Revolving Funds and Petty Cash

Revolving funds and the petty cash system are established in Board policy 4:50, Payment Procedures. The Superintendent shall: (1) designate a custodian for each revolving fund and petty cash fund, (2) obtain a bond for each fund custodian, and (3) maintain the funds in compliance with this policy, State law, and ISBE rules. A check for the petty cash fund may be drawn payable to the designated petty cash custodian. Bank accounts for revolving funds are limited to a maximum balance of $500.00. All expenditures from these bank accounts must be directly related to the purpose for which the account was established and supported with documentation, including signed invoices or receipts. All deposits into these bank accounts must be accompanied with a clear description of their intended purpose. The Superintendent or designee shall include checks written to reimburse revolving funds on the Board's monthly listing of bills indicating the recipient and including an explanation.

Control Requirements for Checks

The Board must approve all bank accounts opened or established in the District's or a District school's name or with the District's Federal Employer Identification Number. All checks issued by the School District must be signed by either the Treasurer or Board President, except that checks from an account containing student activity funds and revolving accounts may be signed by the respective account custodian.

Internal Controls

The Superintendent is primarily responsible for establishing and implementing a system of internal controls for safeguarding the District's financial condition; the Board, however, will oversee these safeguards. The control objectives are to ensure efficient business and financial practices, reliable financial reporting, and compliance with State

Exhibit 11

law and Board policies, and to prevent losses from fraud, waste, and abuse, as well as employee error, misrepresentation by third parties, or other imprudent employee action.PRESSPlus1

The Superintendent or designee shall annually audit the District's financial and business operations for compliance with established internal controls and provide the results to the Board. The Board may from time-to-time engage a third-party to audit internal controls in addition to the annual audit.

LEGAL REF.:

2 C.F.R. §200 et seq.

30 ILCS 708/, Grant Accountability and Transparency Act, implemented by 44 Ill.Adm.Code 7000 et seq.

105 ILCS 5/2-3.27, 5/2-3.28, 5/3-7, 5/3-15.1, 5/5-22, 5/10-21.4, 5/10-20.19, 5/10-22.8, and 5/17-1 et seq.

23 Ill.Admin.Code Part 100.

CROSS REF.:4:10 (Fiscal and Business Management), 4:50 (Payment Procedures), 4:55 (Use of Credit and Procurement Cards), 4:90 (Activity Funds)

ADOPTED:January 9, 2017

PRESSPlus Comments

PRESSPlus 1. Updated in response to ISBE best practice recommendations concerning the prevention of fraud, waste, and abuse in the administration of grants covered by the Grant Accountability and Transparency Act (GATA), 30 ILCS 708/. Issue 98, May/June, 2018

Exhibit 11

Big Hollow School District 38 \ SECTION 4 - OPERATIONAL SERVICES \

Document Status: 5-Year-Review - Needs Review

OPERATIONAL SERVICES

4:140 Waiver of Student Fees

The Superintendent will recommend to the Board of Education a schedule of fees, if any, to be charged students for the use of textbooks, consumable materials, extracurricular activities, and other school student fees. Students must also pay for the loss of or damage to school books or other school-owned materials.

Fees for textbooks, other instructional materials, and driver education are waived for students who meet the eligibility criteria for a fee waiver as described in this policy. In order that no student is denied educational services or academic credit due to the inability of parents/guardians to pay student fees, the Superintendent will recommend to the Board which additional fees, if any, the District will waive for students who meet the eligibility criteria for fee waiver. Students receiving a fee waiver are not exempt from charges for lost and damaged books, locks, materials, supplies, and equipment.

Notification

The Superintendent shall ensure that applications for fee waivers are widely available and distributed according to State law and ISBE rule and that provisions for assisting parents/guardians in completing the application are available.

Eligibility Criteria

A student shall be eligible for a fee waiver when the student currently lives in a household that meets the same income guidelines, with the same limits based on household size, that are used for the federal free meals program.

The Superintendent or designee will give additional consideration where one or more of the following factors are present:

Illness in the family;

Unusual expenses such as fire, flood, storm damage, etc.;

Unemployment;

Emergency situations;

When one or more of the parents/guardians are involved in a work stoppage.

Exhibit 11

Verification

The Superintendent or designee shall establish a process for determining a student's eligibility for a waiver of fees in accordance with State law requirements. The Superintendent or designee may require family income verification at the time an individual applies for a fee waiver and anytime thereafter but not more often than once every 60 calendar days. The Superintendent or designee shall not use any information from this or any independent verification process to determine free or reduced-price meal eligibility.

If a student receiving a fee waiver is found to be no longer eligible during the school year, the Superintendent or designee shall notify the student's parent/guardian and charge the student a prorated amount based upon the number of school days remaining in the school year.

Determination and Appeal

Within 30 calendar days after the receipt of a waiver request, the Superintendent or designee shall mail a notice to the parent/guardian whenever a waiver request is denied. The denial notice shall include: (1) the reason for the denial, (2) the process and timelines for making an appeal, and (3) a statement that the parent/guardian may reapply for a waiver any time during the school year if circumstances change. If the denial is appealed, the District shall follow the procedures for the resolution of appeals as provided in the Illinois State Board of Education rule on waiver of fees.

LEGAL REF.:

105 ILCS 5/10-20.13, 5/10-22.25, 5/27-24.2, and 5/28-19.2.

23 Ill.Admin.Code §1.245 [may contain unenforceable provisions].

CROSS REF.:4:130 (Free and Reduced-Price Food Services), 6:220 (Bring Your Own Technology (BYOT) Program; Responsible Use and Conduct)

ADOPTED:June 17, 2013

Exhibit 11

Big Hollow School District 38 \ SECTION 6 - INSTRUCTION \

Document Status: 5-Year-Review - Needs Review

INSTRUCTION

6:10 Educational Philosophy and Objectives

Beliefs

Education is a partnership involving home, school and community.

All students have a right to an education that enables them to reach their fullest potential.

All students have a right to a safe and supportive learning environment.

A complete educational experience will maximize all possible resources.

Education is a necessity for self-fulfillment.

Educated students have a better opportunity to become responsible, contributing members of society.

The school succeeds by teaching the students how to learn.

Learning is a lifelong experience.

CROSS REF:1:30 (School District Philosophy), 3:10 (Goals and Objectives), 6:15 (School Accountability), 7:10 (Equal Educational Opportunities)

ADOPTED:June 23, 2008

Exhibit 11

Big Hollow School District 38 \ SECTION 6 - INSTRUCTION \

Document Status: 5-Year-Review - Needs Review

INSTRUCTION

6:30 Organization of Instruction

The School District has instructional levels for grades Kindergarten through 8. The Superintendent shall annually present to the Board of Education a plan for organizing instructional levels and assigning them to school facilities in order to:

1. Support the District's educational program, 2. Maximize facility usage without undue overcrowding, and 3. Provide substantially comparable instructional programs across the District.

Students, for instructional purposes, may be placed in groups within a school that do not necessarily follow grade level designations. For purposes of attendance reporting and other records, however, each student is assigned a grade-level placement. The Building Principal shall assign students to classes.

Kindergarten

The District maintains a half-day kindergarten with an instructional program that fulfills the District's curriculum goals and objectives and the requirements of State law.

LEGAL REF.:

105 ILCS 5/10-20.19a, 5/10-20.37, and 5/10-22.18.

23 Ill.Admin.Code §1.420.

CROSS REF.:6:40 (Curriculum Development), 6:170 (Title I Programs), 7:50 (School Admissions and Student Transfers To and From Non-District Schools), 7:100 (Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students)

ADOPTED:June 23, 2008

Exhibit 11

Big Hollow School District 38 \ SECTION 6 - INSTRUCTION \

Document Status: Draft Update

INSTRUCTION

6:60 Curriculum Content

The curriculum shall contain instruction on subjects required by State statute or regulation as follows:

1. In each grade, subjects include: (a) language arts, (b) reading, (c) other communication skills, (d) science, (e) mathematics, (f) social studies, (g) art, (h) music, and (i) drug and substance abuse prevention. A reading opportunity of 60 minutes per day will be promoted for all students in kindergarten through grade 3 whose reading levels are one grade level or more lower than their current grade level. Before the completion of grade 5, students will be offered at least one unit of cursive instruction.PRESSPlus1

2. In grades 7 and 8, as well as in interscholastic athletic programs, steroid abuse prevention must be taught.

3. In kindergarten through grade 8, provided it can be funded by private grants or the federal government, violence prevention and conflict resolution must be stressed, including: (a) causes of conflict, (b) consequences of violent behavior, (c) non-violent resolution, and (d) relationships between drugs, alcohol, and violence.

4. In grades kindergarten through 8, age-appropriate Internet safety must be taught, the scope of which shall be determined by the Superintendent or designee. The curriculum must incorporate policy 6:235, Access to Electronic Networks and, at a minimum, include: (a) education about appropriate online behavior, (b) interacting with other individuals on social networking websites and in chat rooms, and (c) cyberbullying awareness and response.

5. In all grades, character education must be taught including respect, responsibility, fairness, caring, trustworthiness, and citizenship, in order to raise students’ honesty, kindness, justice, discipline, respect for others, and moral courage. Instruction in all grades should include educating students about behaviors that violate Board policy 7:180, Prevention of and Response to Bullying, Intimidation, and Harassment.

6. In all schools, citizenship values must be taught, including: (a) patriotism, (b) democratic principles of freedom, justice, and equality, (c) proper use and display of the American flag, (d) the Pledge of Allegiance, and (e) the voting process.

7. In all grades, physical education must be taught including a developmentally planned and sequential curriculum that fosters the development of movement skills, enhances health-related fitness, increases students’ knowledge, offers

Exhibit 11

direct opportunities to learn how to work cooperatively in a group setting, and encourages healthy habits and attitudes for a healthy lifestyle. Unless otherwise exempted, all students are required to engage with such frequency as determined by the Board, but at a minimum of three days per five-day week, during the school day, except on block scheduled days, in a physical education course. For exemptions and substitutions, see policy 7:260, Exemption from Physical Education.

8. In all schools, health education must be stressed, including: (a) proper nutrition, (b) physical fitness, (c) components necessary to develop a sound mind in a healthy body, (d) dangers and avoidance of abduction, and (e) age-appropriate sexual abuse and assault awareness and prevention education in all grades. The Superintendent shall implement a comprehensive health education program in accordance with State law.

9. In all schools, career/vocational education must be taught, including: (a) the importance of work, (b) the development of basic skills to enter the world of work and/or continue formal education, (c) good work habits and values, (d) the relationship between learning and work, and (e) if possible, a student work program that provides the student with work experience as an extension of the regular classroom. A career awareness and exploration program must be available at all grade levels.

10. In all schools, conservation of natural resources must be taught, including: (a) home ecology, (b) endangered species, (c) threats to the environment, and (d) the importance of the environment to life as we know it.

11. In all schools, United States history must be taught, including: (a) the principles of representative government, (b) the Constitutions of the U.S. and Illinois, (c) the role of the U.S. in world affairs, (d) the role of labor unions, and (e) the role and contributions of ethnic groups, including but not limited to, the African Americans, Albanians, Asian Americans, Bohemians, Czechs, French, Germans, Hispanics (including the events related to the forceful removal and illegal deportation of Mexican-American U.S. citizens during the Great Depression), Hungarians, Irish, Italians, Lithuanians, Polish, Russians, Scots, and Slovakians in the history of this country and State.

12. In addition, all schools shall hold an educational program on the United States Constitution on Constitution Day, each September 17, commemorating the September 17, 1787 signing of the Constitution. However, when September 17 falls on a Saturday, Sunday, or holiday, Constitution Day shall be held during the preceding or following week.

13. In grade 7 and all high school courses concerning U.S. history or a combination of U.S. history and American government, students must view a Congressional Medal of Honor film made by the Congressional Medal of Honor Foundation, provided there is no cost for the film.

14. In all schools, the curriculum includes a unit of instruction on the Holocaust and crimes of genocide, including Nazi atrocities of 1933-1945, Armenian Genocide, the Famine-Genocide in Ukraine, and more recent atrocities in Cambodia, Bosnia, Rwanda, and Sudan.

Exhibit 11

15. In all schools, the curriculum includes a unit of instruction on the history, struggles, and contributions of women.

16. In all schools, the curriculum includes a unit of instruction on Black History, including the history of the African slave trade, slavery in America, and the vestiges of slavery in this country, as well as the struggles and contributions of African-Americans.

17. In all schools, instruction during courses as determined by the Superintendent or designee on disability history, awareness, and the disability rights movement.

LEGAL REF.:

5 ILCS 465/3 and 465/3a.

20 ILCS 2605/2605-480.

105 ILCS 5/2-3.80(e) and (f), 5/27-3, 5/27-3.5, 5/27-5, 5/27-6, 5/27-6.5, 5/27-7, 5/27-12, 5/27-12.1, 5/27-13.1, 5/27-13.2, 5/27-20.3, 5/27-20.4, 5/27-20.5, 5/27-20.7, 5/27-21, 5/27-22, 5/27-23.3, 5/27-23.4, 5/27-23.7, 5/27-23.8, 5/27-23.10, 5/27-24.2, 435/, and 110/3.

625 ILCS 5/6-408.5.

23 Ill.Admin.Code §§1.420, 1.425, 1.430, and 1.440.

Consolidated Appropriations Act of 2005, Pub. L. No. 108-447, Section 111 of Division J.

Protecting Children in the 21st Century Act, Pub. L. No. 110-385, Title II, 122 stat. 4096 (2008).

47 C.F.R. §54.520.

CROSS REF.: 6:20 (School Year Calendar and Day), 6:40 (Curriculum Development), 6:70 (Teaching About Religions), 6:235 (Access to Electronic Networks), 7:180 (Prevention of and Response to Bullying, Intimidation, and Harassment, 7:185 (Teen Dating Violence Prohibited), 7:190 (Student Behavior); 7:260 (Exemption from Physical Education)

Question 1. Would the Board like to specify in policy the grade level(s) in which cursive instruction will be offered? If no, type no. If yes, indicate the grade level(s) in which cursive instruction will be offered. See Comment PRESSPlus 1 for more information. Answer:

PRESSPlus Comments

Exhibit 11

PRESSPlus 1. 105 ILCS 5/27-20.7, added by P.A. 100-548, eff. 7-1-18, requires districts to offer students a unit of cursive instruction before they complete grade 5, and to include this requirement in Board policy. Other than before completing grade 5, the law is silent about what grade level(s) in which students must receive their unit of cursive instruction. This provides an opportunity for a board to have a conversation with the superintendent about local community expectations and direct him or her to determine the appropriate grade level(s) in which students will be offered a unit of cursive instruction.

Use the following alternative if the board would like to specify in policy the grade level(s) before the end of grade 5 in which cursive instruction will be offered: "A unit of cursive instruction will be offered in grade(s) ______." See Question 1 to indicate whether the Board would like to specify the grade level(s) in policy. Issue 98, May/June 2018

Exhibit 11

Big Hollow School District 38 \ SECTION 6 - INSTRUCTION \

Document Status: 5-Year-Review - Needs Review

INSTRUCTION

6:120 Education of Children with Disabilities

The District shall provide a free appropriate public education in the least restrictive environment and necessary related services to all children with disabilities enrolled in the District, as required by the Individuals With Disabilities Education Act (IDEA) and implementing provisions of the School Code, Section 504 of the Rehabilitation Act of 1973, and the Americans With Disabilities Act. The term "children with disabilities," as used in this policy, means children between ages 3 and 21 (inclusive) for whom it is determined, through definitions and procedures described in the Illinois State Board of Education's Special Education rules, that special education services are needed.

It is the intent of the District to ensure that students who are disabled within the definition of Section 504 of the Rehabilitation Act of 1973 are identified, evaluated, and provided with appropriate educational services. Students may be disabled within the meaning of Section 504 of the Rehabilitation Act even though they do not require services pursuant to the IDEA.

For students eligible for services under IDEA, the District shall follow procedures for identification, evaluation, placement, and delivery of services to children with disabilities provided in the Illinois State Board of Education's Special Education rules. For those students who are not eligible for services under IDEA, but, because of disability as defined by Section 504 of the Rehabilitation Act of 1973, need or are believed to need special instruction or related services, the District shall establish and implement a system of procedural safeguards. The safeguards shall cover students' identification, evaluation, and educational placement. This system shall include notice, an opportunity for the student's parent(s)/guardian(s) to examine relevant records, an impartial hearing with opportunity for participation by the student's parent(s)/guardian(s), and representation by counsel, and a review procedure.

The District may maintain membership in one or more cooperative associations of school districts that shall assist the School District in fulfilling its obligations to the District's disabled students.

If necessary, students may also be placed in nonpublic special education programs or education facilities.

LEGAL REF.:

Exhibit 11

Americans With Disabilities Act, 42 U.S.C. §12101 et seq.

Individuals With Disabilities Education Improvement Act of 2004, 20 U.S.C. §1400 et seq.

Rehabilitation Act of 1973, Section 504, 29 U.S.C. §794.

105 ILCS 5/14-1.01 et seq., 5/14-7.02, and 5/14-7.02b.

23 Ill.Admin.Code Part 226.

34 C.F.R. §300.

CROSS REF.:2:150 (Committees), 7:230 (Misconduct by Students with Disabilities)

ADOPTED:January 21, 2014

Exhibit 11

Document Status: Draft Update - New

6:135 Accelerated Placement Program

New/Unpublished Section

The District provides an Accelerated Placement Program (APP).PRESSPlus1The APP advances the District’s goal of providing educational programs with opportunities for each student to develop to his or her maximum potential.PRESSPlus2The APP provides an educational setting with curriculum options usually reserved for students who are older or in higher grades than the student participating in the APP. APP options include, but may not be limited to: (a) accelerating a student in a single subject; (b) other grade-level acceleration; and (c) early entrance to kindergarten or first grade.PRESSPlus3Participation in the APP is open to all students who demonstrate high ability and who may benefit from accelerated placement. It is not limited to students who have been identified as gifted and talented. Eligibility to participate in the District’s APP shall not be conditioned upon the protected classifications identified in Board policy 7:10, Equal Educational Opportunities, or any factor other than the student’s identification as an accelerated learner.

The Superintendent or designee shall implement an APP that includes:

1. Decision-making processes that are fair, equitable, and involve multiple individuals, e.g. District administrators, teachers, and school support personnel, and a student’s parent(s)/guardian(s);PRESSPlus4

2. Notification processes that notify a student’s parent(s)/guardian(s) of a decision affecting a student’s participation in the APP; and

3. Assessment processes that include multiple valid, reliable indicators.

The Superintendent or designee shall annually notify the community, parent(s)/guardian(s), students, and school personnel about the APP, the process for referring a student for possible evaluation for accelerated placement, and the methods used to determine whether a student is eligible for accelerated placement.PRESSPlus5Notification may: (a) include varied communication methods, such as student handbooks and District or school websites; and (b) be provided in multiple languages, as appropriate.PRESSPlus6

LEGAL REF.:

105 ILCS 5/14A.

Exhibit 11

CROSS REF.: 6:10 (Educational Philosophy and Objectives), 6:130 (Program for the Gifted), 7:10 (Equal Educational Opportunities), 7:50 (School Admissions and Student Transfers To and From Non-District Schools)

PRESSPlus Comments

PRESSPlus 1. State law requires this subject matter to be covered by policy and controls its content. 105 ILCS 5/14A, amended by P.A. 100-421, eff. 7-1-18 (the Accelerated Placement Act (APA)). See the footnotes available at PRESS Online for more information. Issue 98, May/June 2018

PRESSPlus 2. Optional. Ensure this statement matches the board’s current educational philosophy and objectives; see Board policy 6:10, Educational Philosophy and Objectives. If edits are adopted, select Adopted with Additional District Edits as the Save Status, and edit as adopted by the Board. Issue 98, May/June 2018

PRESSPlus 3. Attorneys disagree whether the APA conflicts with 105 ILCS 5/10-20.12 The APA requires accelerated placement to include early entrance to kindergarten and early entrance to first grade. 105 ILCS 5/10-20.12 permits districts to offer early entrance to kindergarten or first grade “based upon an assessment of the student’s readiness to attend school.” 105 ILCS 5/10-20.12 also states that students may enter first grade early when they: (1) are assessed for readiness; (2) have attended a non-public preschool and continued their education at that school through kindergarten; (3) were taught in kindergarten by an appropriately certified teacher; and (4) will attain the age of 6 years on or before December 31. See also policy 7:50, School Admissions and Student Transfers To and From Non-District Schools. Consult the board attorney for guidance. Issue 98, May/June 2018

PRESSPlus 4. 105 ILCS 5/14A-32(a)(2), added by P.A. 100-421, eff. 7-1-18, requires that the accelerated placement policy include “a fair and equitable decision-making process that involves multiple persons and includes a student’s parents or guardians” but does not specify what individuals are to be involved or limit those individuals to district employees. Amend this listing to align with the local board’s preference. If edits are adopted, select Adopted with Additional District Edits as the Save Status, and edit as adopted by the Board. Issue 98, May/June 2018

PRESSPlus 5. Optional. 105 ILCS 5/14A-32(b)(1) permits, but does not require “procedures for annually informing the community at-large, including parents or guardians, about the accelerated placement program and the methods used for the identification of children eligible for accelerated placement.” If edits are adopted, select Adopted with Additional District Edits as the Save Status, and edit as adopted by the Board. Issue 98, May/June 2018

PRESSPlus 6. Optional. 105 ILCS 5/14A does not require this, but it is a recommended best practice and aligns with sample policy 7:10, Equal Educational Opportunities. If

Exhibit 11

edits are adopted, select Adopted with Additional District Edits as the Save Status, and edit as adopted by the Board. Issue 98, May/June 2018

Exhibit 11

Big Hollow School District 38 \ SECTION 6 - INSTRUCTION \

Document Status: 5-Year-Review - Needs Review

INSTRUCTION

6:190 Extracurricular and Co-Curricular Activities

Extracurricular or co-curricular activities are school-sponsored programs for which some or all of the activities are outside the instructional day. They do not include field trips, homework, or occasional work required outside the school day for a scheduled class. "Co-curricular activity" refers to an activity associated with the curriculum in a regular classroom and is generally required for class credit. "Extracurricular activity" refers to an activity that is not part of the curriculum, is not graded, does not offer credit, and does not take place during classroom time; it includes competitive interscholastic activities and clubs.

The Superintendent must approve an activity in order for it to be considered a District-sponsored extracurricular or co-curricular activity, using the following criteria:

1. The activity will contribute to the leadership abilities, social well-being, self-realization, good citizenship, or general growth of student-participants.

2. Fees assessed students are reasonable and do not exceed the actual cost of operation.

3. The District has sufficient financial resources for the activity. 4. Requests from students. 5. The activity will be supervised by a school-approved sponsor.

Academic Criteria for Participation

For students in kindergarten through 8th grade, selection of members or participants is at the discretion of the teachers, sponsors, or coaches, provided that the selection criteria conform to the District's policies. Students must satisfy all academic standards and must comply with the activity's rules and the student conduct code.

LEGAL REF.:

105 ILCS 5/10-20.30 and 5/24-24.

CROSS REF.:4:170 (Safety), 7:10 (Equal Educational Opportunities), 7:40 (Nonpublic School Students, Including Parochial and Home-Schooled Students), 7:240 (Conduct Code for Participants in Extracurricular Activities), 7:300 (Extracurricular Athletics), 8:20 (Community Use of School Facilities)

Exhibit 11

ADOPTED:June 17, 2013 Exhibit 11

Big Hollow School District 38 \ SECTION 6 - INSTRUCTION \

Document Status: Draft Update

INSTRUCTION

6:220 Bring Your Own Technology (BYOT) Program; Responsible Use and Conduct

The Superintendent or designee shall establish a Bring Your Own Technology (BYOT) Program. The program will:

1. Promote educational excellence by facilitating resource sharing, innovation, and communication to enhance (a) technology use skills; (b) web-literacy and critical thinking skills about Internet resources and materials, including making wise choices; and (c) habits for responsible digital citizenship required in the 21st century.

2. Provide sufficient wireless infrastructure within budget parameters. 3. Provide access to the Internet only through the District's electronic networks. 4. Identify approved BYOT devices and what District-owned technology devices

may be available; e.g., laptops, tablet devices, E-readers, and/or smartphones. 5. Align with Board policies 4:140, Waiver of Student Fees; 5:125, Personal

Technology and Social Media; Usage and Conduct; 5:170, Copyright; 6:120, Education of Children with Disabilities; 6:235, Access to Electronic Networks; 7:140, Search and Seizure; 7:180, Prevention of and Response to Bullying, Intimidation, and Harassment; 7:190, Student Behavior; and 7:340, Student Records.

6. Provide relevant staff members with BYOT professional development opportunities, including the provision of:

a. Classroom management information about issues associated with the program, e.g., technical support, responsible use, etc.;

b. A copy of or access to this policy and any building-specific rules for the program; c. Additional training, if necessary, about 5:170, Copyright; and d. Information concerning appropriate behavior of staff members as required by

State law and policy 5:120, Employee Ethics; Conduct; and Conflict of Interest.

7. Provide a method to inform parents/guardians and students about this policy. 8. Include the program in the annual report to the Board as required under policy

6:10, Education Philosophy and Objectives.

Exhibit 11

The District reserves the right to discontinue its BYOT program at any time. The District does not provide liability protection for BYOT devices, and it is not responsible for any damages to them.

Responsible Use

The District recognizes students participating in the program as responsible young adults and holds high expectations of their conduct in connection with their participation in the program. Teachers may encourage students to bring their own devices as supplemental in-class materials when: (a) using the devices will appropriately enhance, or otherwise illustrate, the subjects being taught; (b) the Building Principal has approved their use and found that their use is age-appropriate; and (c) the student's parent/guardian has signed the Bring Your Own Technology (BYOT) Program Participation Authorization and Responsible Use Agreement Form. A student's right to privacy in his or her device is limited; any reasonable suspicion of activities that violate law or Board policies will be treated according to policy 7:140, Search and Seizure.

Responsible use in the program incorporates into this policy the individual's Acceptable Use of Electronic Networks agreement pursuant to policy 6:235, Access to Electronic Networks. Responsible use also incorporates the established usage and conduct rules in policy 5:125, Social Media and Personal Technology; Usage and Conduct for staff and 7:190, Student Behavior for students. Failure to follow these rules and the specific BYOT program student guidelines may result in: (a) the loss of access to the District's electronic network and/or student's BYOT privileges; (b) disciplinary action pursuant to 7:190, Student Behavior; 7:200, Suspension Procedures; or 7:210, Expulsion Procedures; and/or (c) appropriate legal action, including referrals of suspected or alleged criminal acts to appropriate law enforcement agencies.

LEGAL REF.:

Children's Internet Protection Act (CIPA), 47 U.S.C. §254(h) and (l).

Enhancing Education Through Technology Act, 20 U.S.C §6751 et seq.

47 C.F.R. Part 54, Subpart F, Universal Service Support for Schools and Libraries.

Children's Online Privacy Protection Act (COPPA), 15 U.S.C. §§6501-6508.

16 C.F.R. Part 312, Children's Online Privacy Protection Rule.

105 ILCS 5/10-20.28.PRESSPlus1

CROSS REF.:1:30 (School District Philosophy), 4:140 (Waiver of Student Fees), 5:120 (Employee Ethics; Conduct; and Conflict of Interest), 5:125 (Personal Technology and Social Media; Usage and Conduct), 5:170 (Copyright), 6:10 (Educational Philosophy and Objectives), 6:40 (Curriculum Development), 6:120 (Education of Children with

Exhibit 11

Disabilities), 6:210 (Instructional Materials), 6:235 (Access to Electronic Networks), 7:140 (Search and Seizure), 7:180 (Prevention of and Response to Bullying, Intimidation, and Harassment) 7:190 (Student Behavior), 7:340 (Student Records)

ADOPTED:June 17, 2013

PRESSPlus Comments

PRESSPlus 1. A correction is made to the Legal References. Issue 98, May/June 2018

Exhibit 11

Big Hollow School District 38 \ SECTION 6 - INSTRUCTION \

Document Status: 5-Year-Review - Needs Review

INSTRUCTION

6:230 Library Media Program

The Superintendent or designee shall manage the District's library media program to comply with, (1) State law and Illinois State Board of Education rule, and (2) the following standards:

1. The program includes an organized collection of resources available to students and staff to supplement classroom instruction, foster reading for pleasure, enhance information literacy, and support research, as appropriate to students of all abilities in the grade levels served.

2. Financial resources for the program's resources and supplies are allocated to meet students' needs.

3. Students in all grades served have equitable access to library media resources. 4. The advice of an individual who is qualified according to ISBE rule is sought

regarding the overall direction of the program, including the selection and organization of materials, provision of instruction in information and technology literacy, and structuring the work of library paraprofessionals.

5. Staff members are invited to recommend additions to the collection. 6. Students may freely select resource center materials as well as receive guided

selection of materials appropriate to specific, planned learning experiences.

LEGAL REF:23 Ill.Admin.Code §1.420(o).

CROSS REF.:6:60 (Curriculum Content), 6:170 (Title I Programs), 6:210 (Instructional Materials)

LEGAL REF:23 Ill.Admin.Code §1.420(o).

ADOPTED:December 15, 2008

Exhibit 11

Big Hollow School District 38 \ SECTION 6 - INSTRUCTION \

Document Status: Draft Update

INSTRUCTION

6:240 Field Trips

Field trips are permissible when the experiences are a part of the school curriculum and/or contribute to the District's educational objectives.

All field trips must have the Superintendent or designee's prior approval, except that field trips beyond a 200-mile radius of the school or extending overnight must have the prior approval of the Board of Education. The Superintendent or designee shall analyze the following factors to determine whether to approve a field trip: educational value, student safety, parent concerns, heightened security alerts, and liability concerns. On all field trips, a bus fee set by the Superintendent or designee may be charged to help defray the transportation costs.

Parents/guardians of students: (1) shall be given the opportunity to consent to their child's participation in any field trip,; and (2) are responsible for all entrance fees, food, lodging, or other costs, except that the District will pay such costs for students who qualify for a fee waiver under Board policy 4:140, Waiver of Student Feesfree or reduced school lunches.PRESSPlus1All non-participating students shall be provided an alternative experience. Any field trip may be cancelled without notice due to an unforeseen event or condition.

Privately arranged trips, including those led by District staff members, shall not be represented as or construed to be sponsored by the District or school. The District does not provide liability protection for privately arranged trips and is not responsible for any damages arising from them.

LEGAL REF.:

105 ILCS 5/29-3.1.

CROSS REF.:4:140 (Waiver of Student Fees), 6:10 (Educational Philosophy and Objectives), 7:10 (Equal Educational Opportunities), 7:270 (Administering Medicines to Students)

ADOPTED:June 17, 2013

PRESSPlus Comments

Exhibit 11

PRESSPlus 1. Updated for continuous improvement. Issue 98, May/June 2018

Exhibit 11

Big Hollow School District 38 \ SECTION 6 - INSTRUCTION \

Document Status: Draft Update

INSTRUCTION

6:250 Community Resource Persons and Volunteers

The Board of Education encourages the use of resource persons and volunteers to: (1) increase students' educational attainment; (2) provide enrichment experiences for students; (3) increase the effective utilization of staff time and skills; (4) give more individual attention to students, and (5) promote greater community involvement.

Resource persons and volunteers may be used:

1. For non-teaching duties not requiring instructional judgment or evaluation of students;

2. For supervising study halls, long distance teaching reception areas used incident to instructional programs transmitted by electronic media (such as computers, video, and audio), detention and discipline areas, and school-sponsored extracurricular activities;

3. To assist with academic programs under a certificated teacher's immediate supervision;

4. To assist in times of violence or other traumatic incidents within the District by providing crisis intervention services to lessen the effects of emotional trauma on staff, students, and the community, provided the volunteer meets the qualifications established by the Ill. School Crisis Assistance Team Steering Committee;PRESSPlus1

5. As a guest lecturer or resource person under a certificated teacher's direction and with the administration's approval; or

6. As supervisors, chaperones, or sponsors for non-academic school activities.

The Superintendent shall follow Board policy 4:175, Convicted Child Sex Offender; Screening; Notifications, to establish procedures for securing and screening resource persons and volunteers. A person who is a sex offender, as defined by the Sex Offender Registration Act, or a violent offender against youth, as defined in the Child Murderer and Violent Offender Against Youth Registration Act, or has otherwise been convicted of a felony, is prohibited from being a resource person or volunteer. All volunteer coaches must comply with the requirement to report hazing in policy 5:90, Abused and Neglected Child Reporting.

LEGAL REF.:

Exhibit 11

105 ILCS 5/10-22.34, 5/10-22.34a, and 5/10-22.34b.

720 ILCS 5/12C-50.1, Failure to Report Hazing.

730 ILCS 150/1 et seq., Sex Offender Registration Act.

730 ILCS 152/101 et seq., Sex Offender Community Notification Law. and

730 ILCS 154/75 et seq.-105, Murderer and Violent Offender Against Youth Community Notification Law.

730 ILCS 154/101 et seq., Murderer and Violent Offender Against Youth Registration Act.

CROSS REF.:4:170 (Safety), 4:175 (Convicted Child Sex Offender; Screening; Notifications), 5:90 (Abused and Neglected Child Reporting), 5:280 (Duties and Qualifications), 8:30 (Visitors to and Conduct on School Property), 8:95 (Parental Involvement)

ADOPTED:December 16, 2013

PRESSPlus Comments

PRESSPlus 1. Updated to reflect a long-standing School Code provision that schools may use resource persons and volunteers for crisis intervention services. Issue 98, May/June 2018

Exhibit 11

Big Hollow School District 38 \ SECTION 7 - STUDENTS \

Document Status: Draft Update

STUDENTS

7:50 School Admissions and Student Transfers To and From Non-District Schools

Age

To be eligible for admission, a child must be 5 years old on or before September 1 of that school term.Children who enter first grade must be 6 years of age on or before September 1 of that school year. Based upon an assessment of a child’s readiness to attend school, the District may permit him or her to attend school prior to these dates.PRESSPlus1A child will also be allowed to attend first grade based upon an assessment of his or her readiness if he or she attended a non-public preschool, continued his or her education at that school through kindergarten, was taught in kindergarten by an appropriately licensed teacher, and will be 6 years old on or before December 31. A child with exceptional needs who qualifies for special education services is eligible for admission at 3 years of age. Early entrance to kindergarten or first grade may also be available through Board policy 6:135, Accelerated Placement Program.PRESSPlus2

Admission Procedure

All students must register for school each year on the dates and at the place designated by the Superintendent.

Parents/guardians of students enrolling in the District for the first time must present:

1. A certified copy of the student's birth certificate. If a birth certificate is not presented, the Superintendent or designee shall notify in writing the person enrolling the student that within 30 days he or she must provide a certified copy of the student's birth certificate. A student will be enrolled without a birth certificate. When a certified copy of the birth certificate is presented, the school shall promptly make a copy for its records, place the copy in the student's temporarypermanentPRESSPlus3record, and return the originalcertified copy to the person enrolling the child. If a person enrolling a student fails to provide a certified copy of the student's birth certificate, the Building Principal shall immediately notify the local law enforcement agency and shall also notify the person enrolling the student in writing that, unless he or she complies within 10 days, the case shall be referred to the local law enforcement authority for

Exhibit 11

investigation. If compliance is not obtained within that 10-day period, the Principal shall so refer the case. The Principal shall immediately report to the local law enforcement authority any material received pursuant to this paragraph that appears inaccurate or suspicious in form or content.

2. Proof of residence, as required by Board policy 7:60, Residence. 3. Proof of disease immunization or detection and the required physical

examination, as required by State law and Board policy 7:100, Health, Eye and Dental Examinations; Immunizations; and Exclusion of Students.

The individual enrolling a student shall be given the opportunity to voluntarily state whether the student has a parent or guardian who is a member of a branch of the U. S. Armed Forces and who is either deployed to active duty or expects to be deployed to active duty during the school year. Students who are children of active duty military personnel transferring will be allowed to enter: (a) the same grade level in which they studied at the school from which they transferred, if the transfer occurs during the District's school year, or (b) the grade level following the last grade completed.

Homeless Children

Any homeless child shall be immediately admitted, even if the child or child's parent/guardian is unable to produce records normally required for enrollment. Board policy 6:140, Education of Homeless Children, and its implementing administrative procedure, govern the enrollment of homeless children.

Student Transfers To and From Non-District Schools

A student may transfer into or out of the District according to State law and procedures developed by the Superintendent or designee. A student seeking to transfer into the District must serve the entire term of the expulsion, imposed for any reason by any public or private school, in this or any other state, before being admitted into the School District. Suspension cases will be determined on a case-by-case basis.

LEGAL REF.:

8 U.S.C. §1101, Illegal Immigrant and Immigrant Responsibility Act of 1996.

20 U.S.C. §1232, Family Educational Rights and Privacy Act.

20 U.S.C. §1400 et seq., Individuals With Disabilities Education Improvement Act.

29 U.S.C. §794, Rehabilitation Act of 1973, Section 504.

42 U.S.C. §11431 et seq., McKinney-Vento Homeless Assistance Act.

105 ILCS 5/2-3.13a, 5/10-20.12, 5/10-22.5a, 5/14-1.02, 5/14-1.03a, 5/26-1, 5/26-2, 5/27-8.1,

Exhibit 11

105 ILCS 10/8.1, Ill. School Student Records Act.

105 ILCS 45/, Education for Homeless Children Act.

105 ILCS 70/, Educational Opportunity for Military Children Act.

325 ILCS 50/, Missing Children Records Act.

325 ILCS 55/, Missing Children Registration Law.

410 ILCS 315/2e, Communicable Disease Prevention Act.

20 Ill.Admin.Code Part 1290, Missing Person Birth Records and School Registration.

23 Ill.Admin.Code Part 226, Special Education.

23 Ill.Admin.Code Part 375, Student Records.

CROSS REF.:4:110 (Transportation); 6:30 (Organization of Instruction), 6:110 (Programs for Students At Risk of Academic Failure and/or Dropping out of School and Graduation Incentives Program), 6:135 (Accelerated Placement Program), 6:140 (Education of Homeless Children), 7:60 (Residence), 7:70 (Attendance and Truancy), 7:100 (Health, Eye and Dental Examinations; Immunizations; and Exclusion of Students), 7:340 (Student Records)

ADOPTED:January 9, 2017

PRESSPlus Comments

PRESSPlus 1. 105 ILCS 5/10-20.12. Issue 98, May/June 2018

PRESSPlus 2. 105 ILCS 5/14A-17, added by P.A. 100-421, eff. 7-1-18 (the Accelerated Placement Act (APA)). Attorneys disagree whether the APA conflicts with 105 ILCS 5/10-20.12. See Comment PRESSPlus 3 in NEW policy 6:135, Accelerated Placement Program for a discussion about reconciling the APA and 105 ILCS 5/10-20.12. Consult the board attorney for guidance. Districts should consider implementing specific and objective criteria for early admissions and address such issues as who pays the costs for assessments, etc. Using this exception defeats the age requirement rules because it only relies upon a child’s readiness, regardless of his or her age. Issue 98, May/June 2018

PRESSPlus 3. 23 Ill.Admin.Code §375.10 states that the student permanent record shall include basic identifying information, including the student’s name, birth date and place, and gender, and evidence required under 325 ILCS 50/5(b)(1). Issue 98, May/June 2018

Exhibit 11

Exhibit 11

Big Hollow School District 38 \ SECTION 8 - COMMUNITY RELATIONS \

Document Status: 5-Year-Review - Needs Review

COMMUNITY RELATIONS

8:25 Advertising and Distributing Materials in Schools Provided by Non-School Related Entities

No material or literature shall be posted or distributed that would: (1) disrupt the educational process, (2) violate the rights or invade the privacy of others, (3) infringe on a trademark or copyright, or (4) be defamatory, obscene, vulgar, or indecent. No material, literature, or advertisement shall be posted or distributed without advance approval as described in this policy.

Community, Educational, Charitable, or Recreational Organizations

Community, educational, charitable, recreational, or similar groups may, under procedures established by the Superintendent, advertise events pertinent to students' interests or involvement. All advertisements must (1) be student-oriented, (2) prominently display the sponsoring organization's name, and (3) be approved in advance by the Superintendent or designee. The District reserves the right to decide where and when any advertisement or flyer is distributed, displayed, or posted.

Commercial Companies and Political Candidates or Parties

Commercial companies may purchase space for their advertisements in or on: (1) athletic field fences; (2) athletic, theater, or music programs; (3) student newspapers or yearbooks; (4) scoreboards; or (5) other appropriate locations. The advertisements must be consistent with this policy and its implementing procedures and be appropriate for display in a school context. Prior approval from the Superintendent or designee is needed for all commercial or political advertisements.

No individual or entity may advertise or promote its interests by using the names or pictures of the School District, any District school or facility, staff members, or students except as authorized by and consistent with administrative procedures and approved by the Board.

Material from candidates and political parties will not be accepted for posting or distribution, except when used as part of the curriculum.

LEGAL REF.:

Exhibit 11

Berger v. Rensselaer Central School Corp., 982 F.2d 1160 (7th Cir. 1993), cert. denied, 113 S.Ct. 2344 (1993).

DiLoreto v. Downey Unified School Dist., 196 F.3d 958 (9th Cir. 1999).

Hedges v. Wauconda Community Unit School Dist., No. 118, 9 F.3d 1295 (7th Cir. 1993).

Lamb's Chapel v. Center Moriches Union Free School Dist., 113 S.Ct. 2141 (1993).

Sherman v. Community Consolidated School Dist. 21, 8 F.3d 1160 (7th Cir. 1993), cert. denied, 114 S.Ct. 2109 (1994).

Victory Through Jesus Sports Ministry v. Lee's Summit R-7 Sch. Dist.,640 F.3d 329 (8th Cir. 2011), cert. denied, 132 S.Ct. 592 (2011).

CROSS REF.:7:325 (Student Fundraising Activities)

ADOPTED:June 17, 2013

Exhibit 11

Document Status: Draft Update - New

3:40-E Exhibit - Checklist for the Superintendent Employment Contract Negotiation Process

New/Unpublished Section

PRESSPlus1The Board of Education hires and employs the Superintendent. The Superintendent shall be in charge of the administration of the schools under the direction of the Board, through its policies. See 105 ILCS 5/10-21.4 and 105 ILCS 5/10-16.7. As an effective employer, the Board must develop and maintain a productive relationship with the Superintendent. See IASB’s Foundational Principles of Effective Governance, Principle 3. The board employs a superintendent, at: www.iasb.com/pdf/found_prin.pdf.

The foundation for a productive employment relationship begins when the Board identifies the most qualified superintendent candidate (successful superintendent candidate) after an established interview process. The Board then extends an offer of employment to the successful superintendent candidate. The employment search process and resulting relationship should consist of mutual respect and a clear understanding of respective roles, responsibilities, and expectations. This relationship should begin with the Board’s policy, a thoughtfully crafted employment contract and job description, and procedures for communications and ongoing assessment. See Principles at: www.iasb.com/pdf/found_prin.pdf.

Below, the Checklist for the Superintendent Employment Contract Negotiation Process (Checklist) provides a column entitled Superintendent Contract Term Considerations for the Board. It lists common superintendent employment contract terms and points of consideration for boards to prepare for during the contract formation process. Another column entitled Explanation, Special Considerations, and Resources provides extra information about these common superintendent employment contract terms.

The Checklist is intended to serve as a resource to educate and guide the Board through the employment contract negotiation process with its successful superintendent candidate. Board members who are educated about the content within the Checklist are crucial to successful negotiation processes. An educated contract formation and negotiation process, along with a well-written contract and job description for the Superintendent, all set the foundation for mutual respect and a clear understanding of the Board and Superintendent’s respective roles, responsibilities, and expectations.

Prior to providing the successful superintendent candidate an offer for employment and contract for review, consideration, and negotiation, consult the Board Attorney about the Checklist and the scope of the terms the Board wishes to offer the successful

Exhibit 11

superintendent candidate. The Board and the successful superintendent candidate should expect and encourage the other to seek the advice of their respective attorneys during the employment contract formation process.

Many attorneys agree and best practices suggest that boards and successful superintendent candidates work with their own separate attorneys in an amicable and cooperative manner to complete the employment contract negotiation process.

Board Attorney. Prior to providing any successful superintendent candidate with an offer for employment and a contract for review, consideration, and negotiation, best practices suggest consulting the Board Attorney about the Checklist. Note: Boards should view a successful superintendent candidate retraining his or her own attorney as a best practice (as opposed to a warning sign). Each party is beginning the employment relationship in a cooperative manner to set an appropriate foundation to the future working relationship.

Power and Duties of the Superintendent

Superintendent Contract Term Considerations for the Board

Explanation, Special Considerations, and Resources

Duties Does the Board enumerate the duties of the Superintendent in the employment contract?

1. Are the statutory duties of the Superintendent listed? 2. Has the Board incorporated policy references to the

other duties related to the Superintendent’s employment?

See 105 ILCS 5/10-21.4 and 105 ILCS 5/10-16.7. Full-time, Attention and Energy Clause

How will the Board address outside activities of the Superintendent?

1. How will the Board define outside activities? 2. Will the Board restrict the Superintendent from engaging

in outside activities during the term of the employment contract?

3. Will the Board require approval/notification before the Superintendent engages in outside activities?

Employment and Compensation

Superintendent Contract Term

Explanation, Special Considerations, and Resources

Exhibit 11

Considerations for the Board Duration of Contract A superintendent’s employment contract may not exceed five

years. If its duration is two to five years, the contract must reference goals and suspension of tenure.

No performance-based contract shall be extended or rolled over prior to its scheduled expiration unless all the performance and improvement goals contained in the contract have been met. See 105 ILCS 5/10-23.8.

If the duration is one year or less, then the contract need not reference goals or suspension of tenure.

Salary Special Considerations for the Board may include:

1. What is the estimated Board contribution to the Teachers’ Retirement System (TRS) for any raises above six percent prior to retirement?

2. What is the cost shift implication for the District if the Board offers or later agrees to a salary that is equal to or greater than the governor’s statutory salary of $177,412 (P.A. 100-23 now makes school districts responsible for paying the actuarial cost of the pension benefits earned on the portion of a TRS member’s salary that exceeds $177,412)?

3. Do any administrative cost cap triggers exist (105 ILCS 5/17-1.5)?

Items the Board may see the successful superintendent candidate request of it:

1. A fixed salary for each year of the contract. 2. A guaranteed minimum salary. 3. Compensation increases.

Teachers Retirement System (TRS) & Teacher Health Insurance (THIS)

How does the Board want to address:

1. Pension contributions (TRS-THIS)? 2. Inclusion of salary and other compensation in the

payment of TRS and THIS? Or, will TRS and THIS be in addition to salary and other compensation?

3. Unforeseen pension reform issues?

Conditions of Employment

Exhibit 11

Superintendent Contract Term Considerations for the Board

Explanation, Special Considerations, and Resources

Administrative License

Does the Board want to require the successful superintendent candidate to guarantee that as the future Superintendent of the District, he or she has and will maintain the appropriate licensure throughout the employment contract?

Criminal Background Check Law

105 ILCS 5/10-21.9. See also PRESS sample policy 5:30, Hiring Process and Criteria and the subhead entitled Fingerprint-based Criminal History Records Information Check in administrative procedure 5:30-AP2, Investigations.

Other Background Check Laws

Does the Board want to require additional background inquiries beyond the fingerprint-based criminal history records information check required by 105 ILCS 5/10-21.9 and discussed above? If yes, consult the Board Attorney and consider the following laws:

15 U.S.C. § 1681 et seq., Federal Fair Credit Reporting Act (FCRA), is a federal law that regulates the gathering and use of information about consumers by third party consumer reporting agencies, including credit information, criminal background, driving record, personal characteristics/reputation, etc. The law requires consumer reporting agencies to comply with certain procedural notice requirements when gathering information from a consumer.

820 ILCS 75/, Ill. Job Opportunities for Qualified Applicants Act, prohibits employers from inquiring about an applicant’s criminal history until the application has been determined qualified and notified that he/she has been selected for an interview (a/k/a ban the box law).

820 ILCS 55/, Ill. Right to Privacy in the Workplace Act, prohibits employers from:

1. Requesting, coercing, or requiring any employee or prospective employee to provide a user name and password for any personal online account;

2. Requesting, coercing, or requiring an employee or applicant to invite the employer to have access to that individual’s personal online account; and

3. Taking an adverse employment action against an individual (including refusal to hire) based on that

Exhibit 11

individual’s use of a lawful product off District property during nonworking hours, i.e., tobacco or alcohol.

820 ILCS 70/, Ill. Employee Credit Privacy Act, prohibits employers from inquiring into an individual’s credit history or taking action against an employee based such history unless a satisfactory credit history is a bona fide occupational requirement, which is further defined in the statute. The job descriptions of superintendents generally meet this standard because they: (1) describe a managerial position that involves direction of school districts; (2) include signatory power over more than $100; and (3) involve having access to confidential and financial information. Note: Any one of these grounds alone is sufficient.

Medical Examination

105 ILCS 5/24-5 requires new employees to submit evidence of physical fitness to perform assigned duties and freedom from communicable diseases.

The ADA allows medical inquiries of current employees only when they are job-related and consistent with business necessity or part of a voluntary employee wellness program. 42 U.S.C. §12112(d)(4). Districts may deny jobs to individuals with disabilities who pose a direct threat to the health or safety of others in the workplace, provided that a reasonable accommodation would not either eliminate the risk or reduce it to an acceptable level. 42 U.S.C. §12113; 29 C.F.R. Part 1630.2(r).

See also PRESS sample policy 5:30, Hiring Process and Criteria, specifically f/ns 16 and 17.

Tenure Suspension of Tenure

With multi-year contracts and multi-year extensions, superintendents waive their rights to tenure in a school district, but no previously acquired tenure may be lost.

Continued Tenure

Superintendents serving multiple one year contracts may still accrue service toward and acquire tenure.

See 105 ILCS 5/10-23.8 and the Duration of Contract row in the Employment and Compensation checkbox, above.

Evaluations and Goals

Exhibit 11

Superintendent Contract Term Considerations for the Board

Explanation, Special Considerations, and Resources

Board Goals and Indicators of Student Performance and Academic Achievement for the Superintendent

105 ILCS 5/10-23.8 requires each performance-based contract to include the goals and indicators of student performance and academic improvement determined and used by the Board to measure the performance and effectiveness of the Superintendent and other information as the Board may determine.

Regarding its goals and indicators, has the Board:

1. At minimum, addressed student performance and academic achievement (105 ILCS 5/10-23.8 states “and other information as the Board may determine”)?

2. Included them in the body of the employment contract? Or as an exhibit to it?

3. Set them to be:

a. Measurable and achievable, i.e., are they within the Superintendent’s control?

b. Objective, subjective or a combination of both?

4. Set a timeline for achievement, and if so is it on an:

a. Annual basis? b. Prior to completion of the employment contract?

5. Set them as procedural, substantive, or a combination of both?

For more information about setting goals and indicators for superintendents regarding student performance and academic achievement, see:

IASB’s Field Services Catalog at:

www.iasb.com/pdf/fieldservicecatalog.pdf.

Contact a Field Services Director regarding the following IASB workshops and/or offerings that may set the stage for boards to hold their superintendents accountable for district performance, including academic achievement:

Exhibit 11

Setting District Goals and Direction (leads a board and superintendent to develop their own district-language for specific measurable, and attainable goals and indicators)

The Superintendent Evaluation Process (describes an effective method of holding the superintendent accountable)

The Board and its Superintendent (workshop assisting a board in developing an effective relationship with its superintendent).

Superintendent Evaluation

Once the Board has developed its goals and indicators (as discussed immediately above), 105 ILCS 5/10-20, 5/10-23, and 5/10-23.8 require the Board to:

1. “Direct, through policy, its superintendent in his or her charge of the administration of the school district;” and

2. Evaluate the superintendent in his or her “administration of school board policies and his or her stewardship of the assets of the district.”

How will the Board evaluate the successful superintendent candidate upon its outlined goals and indicators?

Does the Board state when it will evaluate the successful superintendent candidate upon the goals and indicators that it set? Note: Some districts do not consider the superintendent evaluation to be a one-time event and put an on-going process into place. Contrast other districts, which depending upon their preferences, generally find the best time of year to evaluate is in the winter or early springtime.

Is the Board or the successful superintendent candidate responsible to trigger the components of the Superintendent’s evaluation process?

What evaluation instrument will be used? How will the evaluation be documented?

Will an evaluation instrument be outlined by the Board in its employment contract with the successful superintendent candidate?

Is the evaluation instrument the Board will use tied to its goals and indicators of student performance and academic improvement and other information as the Board may determine?

Exhibit 11

For more information about best practices when planning for and evaluating the Superintendent, see:

The Superintendent Evaluation Process at: www.iasb.com/training/superintendent-evaluation-process.pdf;

IASB’s Foundational Principles of Effective Governance, Principle 3. The board employs a superintendent, at: www.iasb.com/principles.cfm; stating “the board employs and evaluates one person — the superintendent — and holds that person accountable for district performance and compliance with written board policy”.

Expenses and Benefits

Superintendent Contract Term Considerations for the Board

Explanation, Special Considerations, and Resources

Expenses How will the Board address expenses in its employment contract negotiations with the successful superintendent candidate?

Business

1. What standard will the Board use, e.g., reasonable, itemized, etc.?

2. Will the Board designate the Board President or another individual to review and/or approve the Superintendent’s expenses?

Transportation

Will the Board reimburse travel? If yes, what types of travel will the board reimburse? Some transportation topics that successful superintendent candidates request discussion about include:

1. Vehicle insurance reimbursement(s) 2. Vehicle repair reimbursement(s) 3. A travel allowance only at either a set amount or the

District’s per mile rate 4. A vehicle 5. Out-of-district travel

Exhibit 11

Insurance Will the Board address insurance in its employment contract negotiations with the successful superintendent candidate?

Some items successful superintendent candidates request include:

1. Insurance contributions as part of a Cafeteria Plan, or in the alternative, the Board paying the premiums.

2. Specific insurance coverages from the Board, such as health, dental, vision, life, disability, etc.

Vacation Will the Board address vacation days in its employment contract negotiations with the successful superintendent candidate? If yes, then:

1. How many days? 2. Will vacation days accumulate? And, if so, how? 3. Will the Board designate itself, the Board President, or a

Board officer to approve or receive notification from the Superintendent prior to taking a vacation? If yes, describe the process.

4. Will the Board address reimbursement for unused days?

Sick Leave/Days Will the Board address sick days in its employment contract negotiations with the successful superintendent candidate? If yes, then:

1. Will sick leave be limited to annual sick leave days in the District’s teachers’ contract?

2. How will sick day accumulation be addressed? 3. Will the Board designate itself, the Board President, or a

Board officer to approve or receive notification from the Superintendent prior to taking or upon returning from a sick day? If yes, describe the process.

Professional Activities and Organizations | Memberships in Community Organizations

Will the Board address memberships in professional activities/organizations and/or community organizations its employment contract negotiations with the successful superintendent candidate? If yes, then:

1. How many organizations will the Board allow the Superintendent to join?

2. Which organizations will be allowed?

Exhibit 11

3. What is the Board’s limit for the cost of dues to professional organizations?

Retirement Will the Board address any type of payment(s) upon the Superintendent’s retirement? If yes, then:

1. Has the Board thoroughly examined and addressed:

a. Any consequences or other penalties to it? b. The impact of any prior salary increases? c. Potential pension reform issues?

2. Often, a successful superintendent candidate’s attorney has interest in the following issues:

a. Available post-retirement options available, e.g., payments for sick/vacation days, post-retirement insurance, longevity annuity payment, etc.

b. Whether a potential retirement payment will be properly creditable for TRS purposes. Note: Ultimately, only TRS has the authority to determine creditability.

Annuities and Other Deferred Compensation

Will the Board address any type of annuities and other deferred compensation issues? If yes, then:

1. Will it offer such compensation in addition to the Superintendent’s agreed-upon salary?

2. Will it contribute creditable earnings for TRS purposes?

Changes to the Superintendent’s Employment Contract

Superintendent Contract Term Considerations for the Board

Explanation, Special Considerations, and Resources

Non-Renewal at End of Contract

How will the Board and successful superintendent candidate agree to address orderly end to the employment contract when the Board chooses not to renew it?

1. Will there be a non-renewal notification date? Do both parties’ attorneys find it reasonable?

2. Will the Board require the Superintendent to remind it of the non-renewal date?

Exhibit 11

3. Will there be any agreement to a clause for anautomatic one-year renewal if the Board fails to provideend-of-contract non-renewal notification?

4. Will the Board agree to language in the employmentcontract that would provide the Superintendent with ahearing upon non-renewal?

Renewal at End of Contract

Will the Board agree to a procedure for renewing the employment contract at its end? If yes, then:

1. What date would be the earliest that the Board couldrenew its employment contract with the Superintendent?

2. What criteria will the Board base its renewal upon? Forexample, some boards base renewal uponsuperintendents achieving their stated goals andindicators of student performance and academicimprovement and other information they required.

Contract Extensions Will the Board agree to allow for an extension of its employment contract during its term? If yes, then:

1. Will the Board agree to extend it during its term if theBoard determines that the Superintendent successfullymet all of the Board’s stated goals and indicators ofstudent performance and academic improvement andother information it required?

2. Will the Board agree to extend a one-year contract whenthe Superintendent is not required to meet any goals?

See 105 ILCS 5/10-23.8. Terminations If the successful superintendent candidate accepts

employment with the Board and becomes the Superintendent, how will the Board outline the grounds and procedures for terminating the Superintendent’s employment during the contract’s term?

1. Will the Board and the successful superintendentcandidate agree to terminate it upon mutual agreement?

2. Will the Board allow retirement to be an appropriatereason for terminating its employment contract with theSuperintendent? And if so, will the Board requirereasonable notice from its Superintendent?

3. Could either the Board or Superintendent terminate theemployment contract without cause by providing noticeto the other?

Exhibit 11

4. Will the Board terminate the employment contract forpermanent disability of the Superintendent?

a. How will the Board define permanent disability in thecontract?

b. Will the Board require the Superintendent to obtain apermanent disability determination through physiciancertification, and/or

c. Will the Board consider duration of absence; e.g., 90-days or exhaustion of sick leave, whichever is greater?

See PRESS sample policy 5:180, Temporary Illness or Temporary Incapacity.

5. What standard will the Board use to terminate theemployment contract for cause? Items to considerinclude:

a. Any conduct detrimental/prejudicial to the District;b. Just cause;c. Sufficient to dismiss a tenured teacher;d. Material breach of contract; ore. Not arbitrary and capricious.

6. Will the Board agree to provisions for hearing and dueprocess for the Superintendent?

7. How will the Board address death of its Superintendentduring the duration of the employment contract?

Liquidated Damages

Will the Board agree to liquidate damages with its Superintendent if one or the other terminates the employment contract?

1. Have both the Board and the successful superintendentcandidate discussed the practical consequences of aliquidated damages clause with their respectiveattorneys?

2. If the Board terminates the contract, has it discussedwith the Board Attorney how it can avoid litigation withits former Superintendent?

Amendments How will the Board and Superintendent agree to allow for amendments to the employment contract?

What technical clauses need to be in the Superintendent’s employment contract?

Exhibit 11

Superintendent Contract Term Considerations for the Board

Explanation, Special Considerations, and Resources

Technical clauses (common in contracts)

If the employment contract contains any of the following technical provisions, have the Board Attorney and Superintendent’s attorney reviewed them?

1. Notice2. Applicable law3. Headings and numbers4. Complete understanding, i.e., do the Board members

and Superintendent share the same understanding ofthe various provisions written in the employmentcontract?

5. Counterparts6. Effect of Policy Amendments7. Severability8. Advice of Counsel

Miscellaneous Issues

Superintendent Contract Term Considerations for the Board

Explanation, Special Considerations, and Resources

Board Obligations Under the Employment Contract

Do all members of the Board understand the District’s obligations under the employment contract and what not complying with them will mean to the District?

Specifically, are Board members aware of the Board’s specific obligations regarding:

1. The Superintendent Evaluation2. Goal setting3. Required notifications/actions by each party prior to

termination of the employment contract

Ongoing Monitoring of Each Party’s Compliance with the Contract

Are the Board and Superintendent actually complying with the terms of the employment contract? Has the Board Attorney explained how the Board should monitor compliance with the employment contract?

Legislative Issues How might pending pension reform legislation or other trending legislation affect the employment contract?

Exhibit 11

PRESSPlus Comments

PRESSPlus 1. This new exhibit is intended to serve as a resource to educate and guide the board through the superintendent employment contract negotiation process, encouraging both the board and superintendent to hire their own attorneys. The General Counsels of the Ill. Association of School Administrators (IASA) and Ill. Association of School Boards (IASB) collaborated on the content of this document. Issue 98, May/June, 2018

Exhibit 11

Employment Report July 9, 2018 Board Meeting

Item A-Approve the employment of Julie Bonthotal as PreK Speech Language Pathologist effective 8/20/2018 pending fingerprint results, physical and transcripts.

Item B-Approve the employment of Jennel Jones as Primary Social Worker effective 8/20/2018 pending fingerprint results, physical, credentials and transcripts.

Exhibit 12

BIG HOLLOW SCHOOL DISTRICT #38 New Hire Information Form

BACKGROUND

Name_____________________________________________________________________________________________________

Street_____________________________________________________________________________________________________

City______________________________________________________________________State____________Zip______________

Home Telephone____________________________________________Mobile Number___________________________________

Email Address______________________________________________________________________________________________

ASSIGNMENT

CERTIFIED NON-CERTIFIED Administrator Teacher

CustodianFood ServiceLunch Monitor

Nurse Paraprofessional Secretary Substitute

TechnologyTransportation Other

Building_______________________________________________________________________________________________

Grade/Area____________________________________________________________________________________________

Start Date_________________________ BOE Approval Date_______________________

REFERENCES CONTACTED (list 2)

Name_____________________________________________ Title__________________________________________________

Name_____________________________________________ Title__________________________________________________

OFFICE USE ONLY SALARY LANE/HOURS

BA BA+15 MA MA+15 MA+30

Step ________________

BudgetCode_____________________________________________________

Years Credited __________________

Salary/Hourly Rate $______________

(may be adjusted if circumstances require)

Comments:

___________________________________________________ Signature of Superintendent

____________________ Date

___________________________________________________ Employee Signature

____________________ Date

Rev. 12/17

# Months______ Vacation______ Sick______ Personal______

Julie Bonthotal

1218 Pleasant St

Lake Geneva WI 53147

815-404-9475

jbonhotal@wi.rr.com

Primary

EC - Speech-Language Pathologist

08/20/2018

Tracy Harrison Teacher

Jeanette Gulledge OT

61,70510-100-2150-1100

July 5, 2018

✔

✔

4 5

Pending Fingerprints, Physical, Transcripts, and Paperwork. Salary is MA+30 step 5, with an additional $5,000 due to hard to fill position.

9 N/A 13 2

Exhibit 12

BIG HOLLOW SCHOOL DISTRICT #38 New Hire Information Form

BACKGROUND

Name_____________________________________________________________________________________________________

Street_____________________________________________________________________________________________________

City______________________________________________________________________State____________Zip______________

Home Telephone____________________________________________Mobile Number___________________________________

Email Address______________________________________________________________________________________________

ASSIGNMENT

CERTIFIED NON-CERTIFIED Administrator Teacher

CustodianFood ServiceLunch Monitor

Nurse Paraprofessional Secretary Substitute

TechnologyTransportation Other

Building_______________________________________________________________________________________________

Grade/Area____________________________________________________________________________________________

Start Date_________________________ BOE Approval Date_______________________

REFERENCES CONTACTED (list 2)

Name_____________________________________________ Title__________________________________________________

Name_____________________________________________ Title__________________________________________________

OFFICE USE ONLY SALARY LANE/HOURS

BA BA+15 MA MA+15 MA+30

Step ________________

BudgetCode_____________________________________________________

Years Credited __________________

Salary/Hourly Rate $______________

(may be adjusted if circumstances require)

Comments:

___________________________________________________ Signature of Superintendent

____________________ Date

___________________________________________________ Employee Signature

____________________ Date

Rev. 12/17

# Months______ Vacation______ Sick______ Personal______

Jennel Jones

404 Donin Dr Apt. 203

Antioch IL 60002

847-624-2056

jennely1@hotmail.com

Primary - Social Worker

K/1

08/20/2018

Lisa Mari Internship Supervisor

Valerie Donnan Asst Superintendent

50,382.00

July 5, 2018

✔

✔

0 1

Pending Fingerprints, Physical, Credentials,Transcripts, and all paperwork

9 N/A 13 2

Exhibit 12

www.bighollow.us

Big Hollow District Office 26051 W. Nippersink Rd. Ingleside, IL 60041 Phone: 847-740-1490 FAX: 847-740-9172

Big Hollow Primary School (EC-1) 33335 N. Fish Lake Rd. Ingleside, IL 60041 Phone: 847-740-5320 Fax: 847-740-3490

Big Hollow Elementary (2-4) 33315 N. Fish Lake Rd. Ingleside, IL 60041 Phone: 847-740-5321 Fax: 847-740-3795

Big Hollow Middle School (5-8) 26051 W. Nippersink Rd. Ingleside, IL 60041 Phone: 847-740-5322 Fax: 847-740-9021

SPORT SY 17-18 COACHES

RECOMMENDED

SY 18-19 COACHES

Basketball, Boys (7th Grade) Kara Baysinger Kara Baysinger

Basketball, Boys (8th Grade) David Jesmer David Jesmer

Basketball, Girls (7th Grade) Christina Hagen Christina Hagen

Basketball, Girls (8th Grade) Kelsey Zak Kelsey Zak

Cheerleading Nicole Zeppo Nicole Zeppo

Cross Country Eric Wolters Eric Wolters

Cross Country Asst. Maria Banach*If #’s warrant Maria Banach*If #’s warrant

POMS (Middle School)

Stephanie Cullotta

Meghan Ryan

Stephanie Cullotta

Meghan Ryan

Soccer Sarah Guy Sarah Guy

Soccer, Asst. Vacant Vacant

Track, Boys Eric Wolters Eric Wolters

Track, Boys Asst.

Douglas Erickson

Jeff Harvey-Volunteer Douglas Erickson*If #’s warrant

Track, Girls Robin Jensen Robin Jensen

Track, Girls Asst. Maria Banach Maria Banach

Volleyball (7th Grade) Heather Wick Heather Wick

Volleyball (8th Grade) Robin Jensen Robin Jensen

Wrestling

Raymond Arff

Eric Wolters

Raymond Arff

Eric Wolters

Exhibit 13

ACTIVITY SY 17-18 SPONSORS

RECOMMENDED

SY 18-19 SPONSORS

Athletic Director Eric Wolters Eric Wolters

Band (extra-curricular) Sarah Kumpula Sarah Kumpula

Choir (extra-curricular) Julie Dee Julie Dee

D.A.R.E. Sarah Frank Sarah Frank

Fall Musical Director Denise Mayfield Denise Mayfield

Fall Musical Asst. Director Julie Dee Julie Dee

Fall Musical Choreographer Daniella Ziegler Daniella Ziegler

Fine Arts Facilitator

Julie Dee

Sara Kumpula

Julie Dee

Sara Kumpula

Homework Club Vacant Vacant

Honor Society Kelsey Zak Vacant

Set Design Meghan Ryan Vacant

Set Design Asst. Robert Levy Meghan Ryan

Speech, Debate & Acting Denise Mayfield Denise Mayfield

Speech, Debate & Acting,

Asst. Robert Levy Vacant

Spelling Bee (Middle School)

Sarah Frank

Val Reil

Sarah Frank

Val Reil

Spelling Bee (Pri/Elem) Dawn Lucas Dawn Lucas

Spring Play Director Denise Mayfield Denise Mayfield

Spring Play Asst. Director Nancy Ward Nancy Ward

Student Council

Julie Arias

Christina Hagen Julie Arias

Variety Show (Middle School)

Julie Dee

Sara Kumpula

Julie Dee

Sara Kumpula

Variety Show (Pri/Elem) Vacant Vacant

Yearbook (Middle School) Kori Dicken

Exhibit 13

ACTIVITY SY 17-18 SPONSORS

RECOMMENDED

SY 18-19 SPONSORS

Yearbook (Pri/Elem) Brenda Weiskopf Brenda Weiskopf

8th Grade Trip Facilitator David Jesmer David Jesmer

Exhibit 13

Monthly Administrator Report

Principals, Special Services, and Technology Report:

https://docs.google.com/document/d/1_Mi_aUMDuB8y0DPEm50tzJM5e6ko98XXk1jEvKAOhcA/edit

Exhibit 14

Big Hollow School District 38

Administrator Retreat

Wednesday, June 13, 2018

Alpine Country Club

10 W. Washington St

Round Lake, Il.

8:00 – 8:15 a.m. Breakfast

8:15 – 9:45 a.m. Strategic Planning Action Plan Development

9:45 a.m. -10:00 a.m. (Break)

10:00 p.m. – 11:30 p.m.

Review admin meeting items from June/July

o Review changes to the new teacher contract

o Opening day institute agenda development (Exhibit)

o Policy review form (Exhibit)

o Update on student handbook revision and approval

o Paraprofessionals

Evaluate number needed

Notification of assignment as soon as possible

Deadline for placement decisions: June 30, 2018

o Discussion on evaluation process essentials

Teachers (Exhibit)

Support staff

o Set assessment windows (Exhibit)

o Discussion on the role of and support for the PTO

o Discuss District dashboard development

o Bullying report forms

11:30 a.m. – 12:30 p.m. --- LUNCH

12:30 a.m. – 3:00 p.m. Data review and goal setting

o 5Essential Survey

o MAP

o Parent/Teacher/Student Survey

o Other internal surveys

After reviewing data, write a maximum of three goals per

building into the strategic plan.

Exhibit 15

Big Hollow School District 38

Administrator Retreat

Thursday, June 14, 2018

Alpine Country Club

10 W. Washington St

Round Lake, Il.

8:00 – 8:15 a.m. Breakfast

8:15 – 9:15 a.m. Administrative Procedure Manual

9:15 a.m. -11:00 a.m. Review Quality Framework for Illinois School Districts and

discuss how this framework will change our School

Improvement Planning process

11:00 a.m. – 12:30 p.m. --- Lunch

1:00 p.m. – 3:00 p.m. Teambuilding activity

Exhibit 15