bicycle/pedestrian advisory board (bpab)...

Bicycle/Pedestrian Advisory Board (BPAB) Informa on & Resources

TABLE OF CONTENTS: Content Page # BPAB Orienta on PowerPoint Presenta on (Revised August 2017)

BPAB History & Du es

City of Gainesville Bicycle/Pedestrian Program Events Timeline

BPAB Resolu ons

BPAB Bylaws (& updates)

BPAB County‐City Inter‐local agreement

BPAB MTPO‐City Inter‐local agreement

MTPO’s BPAB Website: h p://ncfrpc.org/mtpo/

City BPAB Webpage: h p://www.cityofgainesville.org/bikeped

Alachua County BPAB Website: h p://www.alachuacounty.us/depts/bocc/pages/advisoryboards.aspx

BPAB Projects/Budget (2017)

BPAB Roster (August 2017)

BPAB A endance (2014‐2017)

BPAB & MTPO Mee ng Dates (2017)

Bicycle/Pedestrian Related Informa on & News Lists

Bicycle/Pedestrian Related Ordinances/Codes/Law References

Florida Government in the Sunshine Law Informa on

Submi ng an item for the BPAB Agenda

Applying to BPAB

Alachua County Advisory Board Guidebook

City of Gainesville Advisory Board Handbook

Metropolitan Transporta on Planning Organiza on (MTPO) Guide

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Bicycle/Pedestrian Advisory Board

BPAB Orientation & Information Workshop

Prepared by: Dekova Batey, BPAB Staff Liaison, Revised August 2017

The Bicycle/Pedestrian Advisory Board (BPAB) is advisory to the City & County Commissions and the Metropolitan Transportation Planning

Organization (MTPO).

Bicycle/Pedestrian Advisory Board (BPAB)

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Information & Orientation Presentation

ORIENTATION PURPOSE

-The Bicycle/Pedestrian Advisory Board Orientation was created to orient newly appointed BPAB members as well as refresh the established membership with the history, purpose and updates of the BPAB group. This presentation also provides opportunity for greater understanding and operation concerning BPAB business, meetings and issues.

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ORIENTATION TOPICS -The Bicycle/Pedestrian Advisory Board (BPAB) Orientation will cover the following items:

-History

-Meeting Information

-Meeting Operations

-Duties

-General Operations

-Budget

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HISTORY -The impetus for the Board came from Littlewood Elementary school P.T.A. and focused on off-street bicycle facilities, and a citizen movement for safe bicycle and pedestrian access to schools. Feb. 1968 – Littlewood Ele. P.T.A. bikeway and Bike Path Safety Committee organized Summer 1969 – Bikeways Advisory Committee formed to advise the City of Gainesville Recreation Department.

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HISTORY continued… Nov. 1969 – Citizens Bikeway Council established to advise Gainesville City Commission through the City Recreation Department. August 1982 – Urban Area Bicycle Advisory Board (UABAB) created and approved by City, County and MTPO with each appointing (4) voting members. August 1995 – UABAB becomes the Bicycle/Pedestrian Advisory Board (BPAB) with resolutions of the City and County Commissions and the MTPO. BPAB expands focus to include pedestrian issues.

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DUTIES Main Duty -The duty of BPAB is to advise the City & County Commissions and MTPO agency on all matters concerning planning, implementation and maintenance of policies, programs and facilities for the safe and efficient integration of bicycle and pedestrian transportation into the Gainesville Metropolitan Area and Alachua County transportation systems. -BPAB is also to make recommendations to the Commissions and MTPO regarding their budgetary matters in connection with bicycle and pedestrian concerns.

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DUTIES…continued Outreach -BPAB has the opportunity to plan/host events, activities, programs, etc. which are in line with the groups desired outreach to educate and encourage the community. These events/activities would represent the BPAB advising agencies and need to be decided upon by the group. Majority of Work Much of the work for BPAB includes routine/cyclical handling of MTPO agency items in monthly meetings (i.e. review/approve/comment/revise/update reports, plans, documents, policies, budgets, roadway projects, etc.).

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DUTIES…continued Media Matters -BPAB representation should be based in accordance of the group’s meeting action, by-laws and protocol of the advising agencies. BPAB members are able to disclose their BPAB affiliation, however, not allowed to directly represent/speak for the group without approval in a BPAB meeting prior.

Sunshine Law -The BPAB advises elected officials and are an extension of these agencies, therefore, any business/operation

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DUTIES…continued Sunshine Law…continued must be conducted in the public sphere. Any communication among 2 or more BPAB voting members regarding current or possible future agenda action items, must be made in a publicly noticed BPAB meeting per Sunshine Law. (myfloridalegal.com or ethics.state.fl.us)

Agency Representation As a representative of the agency which appointed you (City/County Commission or MTPO), where applicable, you should keep that constituency in mind when making decisions.

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MEETING INFORMATION Meeting Dates Around Nov./Dec. each year, MTPO staff lists the upcoming year’s BPAB meetings, along with the other MTPO committee’s meeting dates, so issues are discussed and input continually provided at MTPO meetings throughout the year. Meeting Time BPAB currently meets about 1 Thursday each 2 months at 7:00 p.m. The 6:00 p.m. hour is sometimes used for BPAB subcommittee/Special meetings as they are periodically scheduled as needed.

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Meeting Location BPAB meetings are located inside the Alachua County Administration Building (Grace Knight Conference Rm., 2nd Floor) unless otherwise indicated. BPAB must meet in a location accessible by the public, those with special needs/requests should contact the BPAB staff liaison.

Public Notice of Meetings By law, BPAB meetings must be publically noticed/posted. Many of the agencies take care of this, as well as advertise in the Sunday Gainesville Sun meetings section, the week prior to meetings.

MEETING INFORMATION…continued



Staffing City Public Works County Growth Mgmt. MTPO (North Central FL Regional Plann Council rep.) FDOT (District 2 Office) These non-voting members may attend meetings from time to time to address agenda items or make presentations under the agenda’s “Agency Items” section.

GENERAL OPERATIONS

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Staffing The City provides general administrative/operational staffing for BPAB business and meetings. BPAB functions as an advisory board, as opposed to the more detailed operation of an organization or program. BPAB staff is utilized in a limited function for the advisory board as indicated in the BPAB inter-local agreements.

GENERAL OPERATIONS…Continued

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GENERAL OPERATIONS…Continued Appointments BPAB appointments includes 4 - regular appointees (3-year terms) from the MTPO and each of the City & County Commissions, as well as a student seat appointee (2-year term) from the City Commission. Student Seats are only appointed in the fall. By-Laws The BPAB general operation & structure is further detailed in the BPAB by-laws.

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GENERAL OPERATIONS…Continued Membership Processing BPAB Appointments, terminations and resignations are handled by the individual agencies (MTPO or City/County Commissions). Your appointing BPAB agency has specific information, guidelines, processes and other requirements.

Providing Input BPAB members can provide input to the group on BPAB issues in a publicly noticed BPAB meeting, or by contacting/submitting information to the BPAB staff liaison. Other non-agenda BPAB info./input can be sent out directly to BPAB members.



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MEETING OPERATIONS Establishing a BPAB Meeting BPAB meetings are set each year by MTPO staff. Additional BPAB meetings can be set by the BPAB chair or subcommittee chair at anytime, or by a majority vote of the group at a publicly noticed BPAB meeting. Cancelling a BPAB Meeting A BPAB meeting is automatically cancelled at any point when the group fails to meet the quorum requirements (50% + 1 persons currently appointed to BPAB, excluding the Student Seat appointment). The BPAB chair or subcommittee chair can cancel their meeting at anytime.



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MEETING OPERATIONS…Continued Meeting Protocol BPAB meetings operate under the “Robert’s Rules or Order” structure or basic parliamentary procedure. Visit (robertsrules.com) for more information. Parliamentary Law/Procedure An organized system of basic principles and rules to determine how the group will proceed through the decision-making process. This system helps to protect the rights of individuals, to combine their efforts with others to accomplish common goals. It allows for the opportunity to debate, and take action in an equitable manner with a minimum of controversy.



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MEETING OPERATIONS…Continued Conflicts of Interest BPAB voting members must vote on all items unless they have a conflict of interest where they will directly gain or lose as a result of the vote. Must fill out form for conflicts.



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MEETING OPERATIONS…Continued Items for Agenda To have an item placed on the BPAB agenda, either suggest during the “Member Comment” section of a BPAB meeting, or contact the BPAB staff liaison to check what information may be needed. Please allow about 2.5 weeks to prepare the item. Due to time constraints, some items may be moved to a future meeting date based on a first-come, first-serve basis and priority of issue importance. Meeting Mail Outs Meeting information and backup items will arrive via mail a week prior to the meeting, as well as be available at the City of Gainesville Bicycle/Pedestrian Webpage.



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MEETING OPERATIONS…Continued Agenda Sections BPAB meeting agendas are divided into sections:

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Call to Order – Opens meeting

Public Comment – Non agenda open floor for public

Agency Items – Agency specific issues (Mostly MTPO)

Staff Report – Administrative issues

Board Items – Member/community specific issues

Member Comment – Member input/requests issues Adjournment – Dismissal



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MEETING OPERATIONS…Continued BPAB Officers Officers are elected to facilitate meetings and be a spokesperson for meeting actions. No agency or person directs BPAB’s representation, only actions in publically noticed BPAB meetings. CHAIR BPAB elects a chair to run meetings and be the designated spokesperson for the group when information is approved. VICE CHAIR A vice-chair is also elected to fill-in in the absence of the chair.



MTPO INFORMATION

MTPO OVERVIEW

• Staffed locally by the NCFRPC (North Central Florida Regional Planning Council)

• Planning Councils are designated by Florida law and are quasi-gov’t org. to address concerns in Florida’s outer local areas

• Metropolitan Planning Organizations (MPO) are federally supported transportation policy making groups in the US and is made up of local government reps. and gov’t. transp. authorities.

• Our MPO - MTPO includes City & County Commissions, UF and rural area rep.

MTPO Details

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MTPO OVERVIEW

• Addresses annual updates and reviews to maintain continued area planning in our transportation network

• May address other projects or programs to impact our area in the way of transportation

• Federal funding is from FHWA & FTA

• FDOT matches federal funds with cash & in-kind services. City/County also match funds

• MTPO has several groups to advise them to help gather community input and expertise

MTPO Details

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MTPO OVERVIEW

• BPAB • Technical Advisory Committee (TAC) Group of area agency staff • Citizen Advisory Committee (CAC) Group of area citizens representing the greater community. Other committees: • Alachua County Transportation Disadvantaged Board • Alachua County Community Traffic Safety Team

MTPO Committees

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MTPO OVERVIEW

• Federal Gov’t. requires an area authority like MTPO to advise FDOT on uses for funds, projects, plans, etc.

• Meet to advise FDOT on Federally funded projects, plans for our urbanized (highly populated/developing) areas

• Meet about six times a year

• The groups meet in the same week to provide input for the next MTPO meeting

• MTPO is not all of Alachua County

MTPO Details

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MTPO OVERVIEW Plans and Programs

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• Long Range Transportation Plan (LRTP)

Website: livablecommunity2040.com

How the multimodal transp. system will evolve over the next 25 years with 5 year updates

• Needs Plan

Continued multimodal mobility access updates with street connection and trail expansion possibilities

• Multimodal Level of Service Report

Annual assignment of the levels of traffic congestion for arterial and collector (high to mid level traffic) roads in the MTPO area

MTPO OVERVIEW Plans and Programs cont.

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• Transportation Improvement Program

Adopted each spring…Needed, unfunded transportation project priorities with a five year outlook

• Unified Planning Work Program

Adopted every 2 years in the spring…Identifies planning by all area agencies to maintain a comprehensive, cooperative and continuing transportation planning program

• Transportation Disadvantaged Program

Yearly adopted service plan providing services to those limited by income, age or disability

• Transportation Project Priorities

Adopted each summer, grouping of ranked lists for our area


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• Transit Planning Program

Transit Development Plan Regional Transit System (RTS) 5-year plan update of existing and future transit demand Transit Service Evaluation Provides an update to the LRTP Annual Transit Ridership Report Ridership tracking, status updates & trends Annual Transit Ridership Report Ridership tracking, status updates & trends. Uses TIP to improve transportation services to elderly and persons with disabilities.


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• Mobility Plan

Congestion management system developed to enhance the mobility of people and goods in the MTPO area

• Bicycle Master Plan & Updates

Contains bicycle planning strategies for Alachua County

MTPO adopted in 2001

UPDATES Bicycle Master Plan Addendum – 2004

Archer Braid - 2008

• Bicycle Usage Trends Program

MTPO staff tracks bicycle activity trends at certain

locations/times in the area every 5-years


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• Public Involvement Plan

Reviewed annually, updates and explain the purpose, types and response of public involvement and outreach in our area

• Citizen’s Guide to Transportation Planning

MTPO’s operations guide

MTPO OVERVIEW Common Terms

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• Metropolitan Transportation Planning Organization (MTPO)

An agency created under federal and state law to provide a

forum for cooperative decision-making in regard to regional transportation issues. Voting membership includes the Mayor and six City of Gainesville Commissioners and the five Alachua County Board of County Commissioners.

• Project Development and Environmental Study/ PD & E

A study performed to determine the feasibility of a

transportation modification by identifying possible alternatives and evaluating the social, economic and environmental impacts associated with each alternative.

MTPO OVERVIEW Common Terms cont.

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• Moving Ahead for Progress in the 21st Century (MAP-21)

A federal act established to develop a national intermodal

transportation system which is economically efficient and environmentally sound, encourages citizen participation, provides the foundation for the nation to compete in a global economy and will move people and goods in an energy efficient manner.

• Multimodal Transportation System

A comprehensive transportation system including modes such as auto, bus, truck, motorcycle, bicycle, pedestrian and transit

• Intermodal

Moving people and goods using various combinations of transportation modes (transit, rail, automobile, truck, bicycle, airplane and ship)



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BUDGET Inter-local Agreements To provide the basic funding structure for BPAB, the County and MTPO entered into agreement with the City. The agreement covers funding for specific staffing and administrative services, as well as projects. To receive the funding, the City has to invoice both agencies for BPAB services, and the County for $1000 in special projects.

City Special Funding The City allows their advisory boards to request special funds for outreach projects/events that help to reach their goals. Since the City operates on a 2-year cycles, that funding allocation is available for 2 years before another request is needed.

Fiscal Year 2011 &

Fiscal Year 2012

Special Projects

City Commission

Special Funding

Fiscal Year 2011

City Commission

Special Funding

Fiscal Year 2012

1. Recycled Bicycles $ 725 $ 725

2. Light Up the Night $ 600 $ 600

3. Cycle of Youth (SWAG) $ 2,000 $ 1,800

4. BPAB Website $ 150 $ 150

5. Bike Repair Stations $ 800 $ 800

2011 Total: $ 4,275 $ 4,075



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BUDGET…Continued City Special Funding…Continued

Updated BPAB budget *HERE* or online at:http://www.cityofgainesville.org/Portals/0/pw/BikePed/BPAB/BPAB_Budget.pdf

http://www.cityofgainesville.org/Portals/0/pw/BikePed/BPAB/BPAB_Budget.pdf



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BUDGET…Continued Purchases In order for BPAB to purchase/process payments, someone needs to get with staff to propose a presentation on the purchase as an agenda item at a BPAB meeting. If the group approves the purchase in the meeting, staff will purchase under the City’s purchasing protocols, as the BPAB account is under the City’s financial structure. Please provide staff with special details/requests so items can be produced at the group’s prerogative. In the original presentation, the person who proposes purchase/production should communicate event/use date, purpose, as well as the pick-up/drop-off details.

BPAB MEMBERSHIP: As of August 2017 MTPO: Allyson Gill / Arthur Stockwell*

Adam Carr Former Membership

Amy Kauper / Diana Dombrowski**

Kathryn Brown-Karwan / Luke Tia

Kyle Gorman

Staff Michael Escalante, MTPO

Jeff Hays, Alachua Co. Growth Mgmt.

Dekova Batey, City of Gainesville PW

Derek Dixon, FDOT District 2

County: Emily Ott* / Maxine Stallings

Richard Pushaw / Mario Perez

City: Jennifer Meiselman Titus/ Luke Jolly

Joseph Floyd / Les Brown***


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THANKS & ACKNOWLEDGEMENTS

* = BPAB Chair ** = Vice Chair *** = Student Seat


Get updated Bicycle/Pedestrian Advisory Board roster *HERE* or online at:

http://www.cityofgainesville.org/Portals/0/pw/BikePed/BPAB/BPAB_Roster.pdf


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Bicycle/Pedestrian Advisory Board (BPAB) Dekova Batey, Staff Liaison City of Gainesville PW P.O. Box 490, MS 58 Gainesville, FL 32627-0490 -------------------------------------- Phone: (352) 393-8493 Fax: (352) 393-7987 Email: [email protected] Website: www.cityofgainesville.org/bikeped

Prepared by: Dekova Batey, BPAB Staff Liaison rev. August 2017 40

mailto:[email protected]

http://www.cityofgainesville.org/bikeped

Dekova Batey, BPAB Staff Liaison (rev. Jan. 2014)

Alachua County-wide… Bicycle/Pedestrian Advisory Board (BPAB)

HISTORY The BPAB has its roots in a citizen movement for safe bicycle and pedestrian access to schools. BPAB has adapted with the needs of the community and with the changes in accepted philosophies of bicycle facility planning. The impetus for the Board came from a school PTA and focused on off-street bicycle facilities. As interest and awareness of bicycle issues grew in Gainesville, the focus of attention expanded to include the needs of adult bicyclists, particularly college students. Throughout the 1970’s and early 1980’s, the accepted design philosophy for bicycle facilities was to provide off-street paths for bicyclists. Research and an improved understanding of bicycle safety issues lead to a national movement favoring in-street bicycle facilities as the preferred treatment to accommodate bicyclists. The Board adjusted with this change and worked to incorporate in-street bicycle facilities as standard provisions of roadway improvements. The 1990’s and 2000’s have seen a renewed interest in developing local off-street bicycle facilities as shared-use paths on right-of-way separated from the roadway system.

DUTIES & STRUCTURE OF BPAB The Board shall study and make recommendations to the City Commission, the County Commission and the Metropolitan Transportation Planning Organization (MTPO) on all matters concerning planning, implementation & maintenance of policies, programs & facilities for the safe & efficient integration of bicycle and pedestrian transportation into the Gainesville Metropolitan Area & Alachua County transportation systems. This shall include, but not be limited to, the design of roadway bicycle facilities, shared use paths, sidewalks, jogging paths, hiking trails, bicycle parking & the enforcement of motor vehicle, pedestrian and bicycle safety regulations. The Board will make recommendations to the Commissions and the Metropolitan Transportation Planning Organization (MTPO) regarding budgetary matters in connection with its duties. The BPAB consists of citizen volunteers who have a special interest and expertise in bicycle and pedestrian issues. The City Commission, County Commission and MTPO each appoint four members. In addition, the City Commission appoints a Student Seat representative (a regular voting member whose attendance does not count toward quorum requirements). /Student Seats are appointed to a 2-year term (this particular appointment can only be made during the fall). The Student Seat representative can come from any area education institution. With board member appointment from differing agencies, each agency has specific advisory board guidelines, attendance policies and procedures which apply to its appointed members.

BPAB MEETING TIMES AND LOCATION The BPAB meets regularly on one Thursday every 2 months at 7:00 pm. (6:00 pm reserved for special events, workshops or subcommittees). MTPO staff plan BPAB meetings to occur about 2 weeks prior to MTPO meetings (in coordination with other MTPO advisory groups). The week of the BPAB meeting changes occasionally due to fluctuation in the MTPO meeting schedule. A complete listing of the annual meeting dates are made available by December of the previous

Dekova Batey, BPAB Staff Liaison (rev. Jan. 2014)

calendar year. The location of BPAB meetings can vary, however, the meetings are generally scheduled in the Grace Knight Conference Room (2nd Floor) of the Alachua County Administration Building (12 SE 1st Street, Gainesville, FL 32601). BPAB members are appointed by elected/public officials and thus the group’s meetings are always publicly noticed and open to the public. Meetings appear in the Gainesville Sun’s list of public meetings on the Sunday prior to the week of the meeting. The individual agencies may also list BPAP meetings on their meeting notice lists and websites as well.

City of Gainesville Bicycle/Pedestrian Program

Events Timeline The following is an outline of significant changes and accomplishments in the evolution of the

City of Gainesville Bicycle/Pedestrian Program. DATE EVENT

Feb. 1969 Green and white “Bike Route” signs erected in pilot project area May 1970 Black Acres Bike Trail completed (NW 29th Street to NW 8th Avenue) May 1970 Bicycle Registration drive is launched which lasts for 3 years

1974 First Gainesville Bike Route System Map developed April 1982 Long Range Travel Plan adopted (City, County and FDOT) CH2M Hill study included Oct. 1983 First full-time bicycle coordinator (Jay Powell) hired

July 1984 City and FDOT polices adopted in support of in-street bicycle facilities, rather than sidewalks marked as “bike routes” as the appropriate, preferred and safest bicycle facility treatment

Sept. 1990 Gainesville Area Bicycle Plan prepared by the North Central Florida Regional Planning Council with assistance of the UABAB (now BPAB) and adopted by the MTPO

1998

The City’s Bicycle/Pedestrian Program eliminates the Bicycle/Pedestrian Coordinator position in favor of a full-time Transportation Planning Analyst and a Bicycle/Pedestrian Program Assistant (made full-time in 2000) to staff the Board and fulfill the Program’s goals.

June 2001

Countywide Bicycle Master Plan is adopted by the MTPO, setting forth policy and planning goals as well as an expansive, prioritized list of in-street and off-street bicycle facilities based on objective data collection, analysis, and benefit/cost evaluation

May 2005 The City’s Bicycle/Pedestrian Program officially reverts back to a full-time Bicycle/Pedestrian Coordinator position to staff the Bicycle/Pedestrian Advisory Board and fulfill the Program’s goals.

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BPAB By-laws Aug. 1997, rev. Nov. 2006, rev. July 2008

Updated: Dekova Batey, BPAB Staff Liaison 1/11/11

BICYCLE/PEDESTRIAN ADVISORY BOARD BY-LAWS

(Originally adopted 8/27/97, revised 11/28/06 - VI. Meetings section, revised 7/14/08 – IV. Membership)

I – NAME

The name of the advisory board shall be the Bicycle/Pedestrian Advisory Board, hereinafter referred to as the “Board.”

II – PURPOSE

The purpose of the Board is to make recommendations to local transportation agencies regarding bicycle and pedestrian issues as further defined in Item III Duties.

III – DUTIES

As stated in the City of Gainesville Resolution No. R-94-74, Alachua County Resolution R82 52, and the Metropolitan Transportation Planning Organization for the Urbanized Area Resolution 95-3. The duties of the board are to:

1. Make recommendations to the City Commission, County Commission, and the MetropolitanTransportation Planning Organization on all matters concerning planning, implementation, and maintenance policies, programs and facilities for the safe and efficient integration of bicycle and pedestrian transportation in the Gainesville Metropolitan Area and the Alachua County transportation systems. This shall include, but not be limited to, the design of roadway bicycle facilities, bicycle paths, sidewalks, jogging paths, hiking trails, bicycle parking, and the enforcement of motor vehicle, pedestrian and bicycle safety regulations.

2. Make recommendations to the Commissions and the Metropolitan Transportation PlanningOrganization regarding budgetary matters in connections with it’s duties.

IV – MEMBERSHIP

The board shall consist of twelve (12) voting members, four (4) being appointed by the Board of County Commissioners of Alachua County, four (4) being appointed by the Gainesville City Commission, four (4) being appointed by the Metropolitan Transportation Planning Organization for the Gainesville Metropolitan Area, and one (1) student seat member being appointed by the City Commission. Appointments shall be made from a common pool of applicants who reside in Alachua County. The applicants shall be kept on file by staff. All voting members shall be appointed for a three (3) year term, except for a person who is appointed to fill a vacated Board membership term. Alachua County appointment terms shall expire August 31st, MTPO appointment terms shall expire October 31st, and City appointment terms shall expire December 31st (with the excerption of the student seat member).



Any voting member appointed to the board is automatically removed from the board upon filing with the Clerk of the appointing Commission or Organization, the official roster indicating failure to comply with the attendance policy for advisory boards established by the appointing Commission or Organization. The Board shall include three (3) ex-officio non-voting members who shall be appointed as follows: One (1) shall be appointed by the County Commission from the Office of the Alachua County Engineer Growth Management, one (1) shall be appointed by the City Commission from the City Public Works Department and one (1) shall be appointed by the Florida Department of Transportation from its District II office.

V – NOTICE OF MEETINGS

Notices and tentative agendas shall be sent to all board members, other interested parties, and the news media at least 4 days prior to the Board meeting. Such notice shall state the date time, and place of the meeting.

VI – MEETINGS

The Board shall meet as often as necessary in order to meet its responsibilities. The Board shall hold regular meetings at least once every two (2) months. Special meetings may be called by the Chairman or a majority of the Board with seven (7) days advance written notice to members, if possible. At all meetings of the Board, the presence in person of seven (7) members of the Board shall constitute a quorum for the transaction of business. The student adjunct member shall vote, but does not count as part of the quorum.

In the absence of a quorum, those present may, without notice other than by announcement at the meeting, recess the meeting from time to time, until a quorum shall be present. At any such recessed meeting any business may be transacted which might have been transacted at the meeting as originally called.

At all meetings of the Board at which a quorum is present, all matters, except as otherwise expressly required by law or these By-laws, shall be decided by the vote of a majority of the members of the Board present.

As required by Florida Statute Chapter 286.012, all Board members, including the Chair of the Board, must vote on all official actions taken by the Board unless when there appears to be a possible conflict of interest with a member or members of the Board.

Prior to the vote being taken, member(s) must publicly state to the Board the nature of his or her interest in the matter on which the vote is taken. Within fifteen days of the vote, the member(s) shall disclose the nature of his or her interest as public record.

A Board member is considered in attendance at a regular Board meeting when said member is present for at least two-thirds of the total length or the meeting.



VII – OFFICERS

Officers of the Board shall consist of a Chairperson, a vice-chairperson and a Secretary. The term of office shall be one year beginning at the October meeting.

The Chairperson shall lead the meetings and is responsible for developing the Board agendas, minutes and notices. The Chairperson is also responsible for developing the Bicycle/Pedestrian Advisory Board Annual Workplan and special budget request presentation to the City Commission. Staff to the Board shall assist the Chairperson in the development of the Board’s Annual Workplan, budgeting, meeting, agenda and notices.

The Vice-chair shall assist the Chair in leading the meetings. If the Chair cannot attend a meeting, the Vice-chair shall lead the meeting. The Secretary shall take attendance at all meetings.

VIII – STAFF

The Board will rely on staff provided by the City Commission. Staff shall assist the Officers of the Board and Board-designated subcommittees in fulfilling their duties and responsibilities.

IX – SUBCOMMITTEES

Subcommittees shall be designated by the Chairperson as necessary to investigate and report on specific subject areas of interest to the Board.

X – CONDUCT OF BUSINESS

The Board and committees serving the Board shall conduct business in accordance with Robert’s Rules of Order, latest revised edition except when in conflict with these By-laws.

XI – ADOPTION AND AMENDMENT

These By-laws shall be adopted by a majority vote of the Board members present at a regular meeting provided they have been distributed to each member at least seven (7) days prior to the date of the meeting.

These By-laws may be amended by a majority vote of the Board members at a regular meeting provided that the proposed amendments have been distributed to each member at least seven (7) days prior to the day of the meeting.



XII – CERTIFICATION

The undersigned hereby certifies that he/she is the Chair of the Bicycle/Pedestrian Advisory Board (B/PAB) to the City of Gainesville Commission, Alachua county Commission and the Metropolitan Transportation Planning Organization for the Gainesville Urbanized Area and that the foregoing is a full, true, and correct copy of the By-laws of this Board as adopted by the Bicycle/Pedestrian Advisory Board the 27th day of August, 1997.

Originally Signed Jim Leary, Chair

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Revision: 11/28/06

Bicycle/Pedestrian Advisory Board Meeting Minutes - Tuesday November 28, 2006 - 7:00 PM Grace Knight Conference Room (2nd Fl) Alachua County Administration Building 12 S.E. 1st Street Gainesville, Florida

VI. BOARD ITEMS DISCUSSED

B. - BPAB By-Laws

ACTION: Randy W. moved approval of BPAB by-law revision to indicate quorum requirement as being 50% + 1 of members presently appointed, as opposed to 7 members present; Julia R. seconded and motion passed unanimously.

Dekova T. Batey, Staff Liaison City of Gainesville Public Works Bicycle/Pedestrian Advisory Board P.O. Box 490 Gainesville, FL 32602-0490

Phone (352) 393-8493 Fax (352) 393-7987

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Revision: 7/14/08

City Commission Meeting…Student Seat policy change

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INTERLOCAL AGREEMENT BETWEEN

THE CITY OF GAINESVILLE AND ALACHUA COUNTY FOR

BICYCLE/PEDESTRIAN ADVISORY BOARD FUNDING

THIS AGREEMENT is made and entered into this day of , 2002, by and between

the CITY OF GAINESVILLE (hereinafter referred to as the “City”), a municipal corporation of the State

of Florida, and the COUNTY OF ALACHUA, a charter county and a political subdivision of the State of

Florida (hereinafter referred to as the “COUNTY”)

WITNESSETH:

WHEREAS, the CITY, and COUNTY mutually agree that it is in their joint best interest to

provide support to the Bicycle/Pedestrian Advisory Board (BPAB), a citizen-member advisory board to

the CITY and the COUNTY, and

WHEREAS, the CITY and COUNTY refer issues and receive recommendations from the BPAB,

and

WHEREAS, the CITY has been solely responsible for the primary staff support and expenses of

the BPAB as described herein since its inception, and

WHEREAS, the COUNTY agrees to begin contributing certain funds to be applied toward costs

of support specified herein, and

WHEREAS, the CITY and the COUNTY are authorized by 163.01, Florida Statutes, to enter into

interlocal agreements to cooperatively and efficiently use their powers to provide public services that will

advance the general health, safety and welfare of the citizens of Alachua County.

NOW THEREFORE, for and in consideration of the covenants contained herein to be performed

by the respective parties hereto and other good and sufficient consideration, the parties mutually agree

and covenant as follows:

I. COUNTY’s Responsibilities

The County agrees to perform the following services pursuant to the Agreement:

of 6

1. Provide COUNTY staff presence at BPAB meetings as necessary to make

presentations concerning County items.

2. Provide back-up materials to City staff for BPAB agenda items submitted by the

COUNTY. Materials will be provided as one (1) reproducible copy delivered to City

staff at least one week prior to the BPAB meeting date.

3. File BPAB attendance records with the County Clerk’s Office, and oversee the

advertising and appointment of County-appointed members.

4. Provide BPAB applicant information to CITY staff for the purpose of maintaining

member records and a BPAB applicant pool.

5. Prepare correspondence and transmit recommendations from the BPAB to the Alachua

County Commission.

II. CITY’s Responsibilities:

The City agrees to perform the following services pursuant to the Agreement:

1. Provide primary staff support to the BPAB.

2. Attend BPAB meetings and present agenda items as needed.

3. Maintain BPAB mailing list and coordinate meeting schedules, agendas, notices,

materials and minutes.

4. Mail meeting agenda packets including all backup materials received one week prior to

the meeting date.

5. Manage attendance records and applicant pool for the City and County while also

overseeing vacancies and appointments of City-appointed BPAB members.

6. Prepare correspondence and transmit recommendations from the BPAB to the City of

Gainesville Commission.

7. Prepare BPAB member orientation information.

8. Manage BPAB special project activities.

III. Payment

A. For BPAB Support

of 6

In accordance with the intent of the Board of County Commissioners and in recognition of

work performed by the CITY and due to the delay in executing this agreement, the

COUNTY agrees to provide compensation to the CITY for staff support and expenses

incurred for the period from October 1, 2000 through September 30, 2001 in the amount of

one thousand nine hundred and seventy-six dollars ($1,976.00). For the period October 1,

2001 through September 30, 2002, the County agrees to pay the city two thousand and

seventy-five dollars ($2075.00). Thereafter, this amount will be increased five percent

(5%) annually. The City will invoice the COUNTY for Ccompensation for the initial

period and thereafter. will be paid by tThe COUNTY will payto the CITY in accordance

with the Chapter 218, part VII, Florida Statute (Florida Prompt Payment Act) and the

Alachua County Prompt pay Policy (available at

http://www.co.alachua.fl.us/gov/dept/adminservices/purchasing/)based on invoice

submitted to the COUNTY by the CITY each year.

B. BPAB Special Projects

1. All reimbursement will be based on invoices submitted by the CITY. The overall

annual invoice amount shall not exceed one thousand dollars. ($1,000.00). This

maximum amount is subject to annual review and adjustment by amendment of this

agreement when and if necessary.

2. The CITY shall provide an itemized invoice to the COUNTY for the actual expenses

incurred for any BPAB special projects, not to exceed the amount designated in this

agreement. Staff time spent on BPAB support will not be invoiced as an expense.

However, actual expenses incurred will be invoiced for the following:

a. Copying Expenses

b. Materials and Supplies (e.g.: envelopes, staples, binder clips, etc.)

c. Advertising Expenses

3. The information provided on the itemized invoice shall be used to determine when and

if the amount of payment from the COUNTY shall need to be adjusted by an

amendment to this agreement.

of 6

C. The COUNTY’s funding shall be used by the CITY solely for the purpose of providing

support to the BPAB and its special projects activities. Payment by the COUNTY as required

above shall be made to the CITY by mail:

City of Gainesville

PO Box 490

Gainesville, FL 32602

Attn: Billing and Collection

IV. No Third Party Beneficiaries

Nothing herein shall be construed to create any third party beneficiary rights in any person not a

party to this Agreement.

V. Effective Date and Term

This Agreement and any amendments thereto shall become effective after approval by the CITY

and the COUNTY and upon the recording of this Agreement and any amendments thereto in the

public records of Alachua County pursuant to 163.01(11), Florida Statutes. The initial term of the

agreement shall be from October 1, 2001 through September 30, 2002. This Agreement shall

automatically be renewed for one-year periods until terminated by either party as provided for in

the agreement. Any amendment to or modification of this Agreement shall be in writing and

signed by all parties.

VI. Default and Termination

The failure of either party to comply with any provision of this Agreement will place the non-

compliant party in default. Prior to terminating the Agreement, the non-defaulting party will

notify the defaulting party in writing. This notification will make specific reference to the

provision that gave rise to the default. The non-defaulting party will give the defaulting party 21

days to cure the default. Anything to the contrary notwithstanding, either party may terminate this

Agreement without cause by first providing at least 90 days written notice to the other.

If funds to finance this agreement become unavailable, the County may terminate the agreement

with no less than twenty-four hours notice in writing to the City. The County will be the final

authority as to the availability of funds

of 6

VII. Severability

If any provision of the Agreement is held invalid, the remainder of this Agreement shall not be

affected thereby if such remainder would then continue to conform to the terms and requirements

of the applicable law.

VIII. Indemnification

Each party agrees that it shall be solely responsible for the negligent acts or omissions of its

employees, contractors and agents. However, nothing contained herein shall constitute a waiver

by either party of its sovereign immunity and the limitations set forth in Section 768.28, Florida

Statutes.

IX. Governing Law

This Agreement shall be governed and construed in accordance with the laws of the State of

Florida.

X. Recording of Agreement

The County, upon execution of this Agreement by all parties, shall record this Interlocal

Agreement in the public records of Alachua County, Florida.

XI. Entire Agreement

This Agreement constitutes the entire Agreement and supercedes all prior written or oral

agreements, understandings, or representations.

of 6

IN WITNESS WHEREOF, the parties hereto have executed and affixed their official seals to this

Agreement on the day and year first above written.

Witness to Mr. Reid

ALACHUA COUNTY, FLORIDA

Board of County Commissioners

By:

Randall Reid, County Manager

APPROVED AS TO FORM AND LEGALITY

Alachua County Attorney’s Office

WITNESS:ATTEST:

Title: __________________________________

CITY OF GAINESVILLE

By:

Wayne Bowers, City Manager


City Attorney

of 6

INTERLOCAL AGREEMENT BETWEEN

THE CITY OF GAINESVILLE AND THE METROPOLITAN TRANSPORTATION PLANNING ORGANIZATION

FOR BICYCLE/PEDESTRIAN ADVISORY BOARD FUNDING

THIS AGREEMENT is made and entered into this day of , 2002, by and between

the CITY OF GAINESVILLE (hereinafter referred to as the “City”), a municipal corporation of the State

of Florida, and the METROPOLITAN TRANSPORTATION PLANNING ORGANIZATION

(hereinafter referred to as the “MTPO”).

WITNESSETH:

WHEREAS, the CITY, and the MTPO mutually agree that it is in their joint best interest to

provide support to the Bicycle/Pedestrian Advisory Board (BPAB), a citizen-member advisory board to

the CITY and the MTPO, and

WHEREAS, the CITY and MTPO refer issues and receive recommendations from the BPAB,

and

WHEREAS, the CITY has provided primary staff support to the BPAB as described herein since

its inception, and

WHEREAS, the MTPO agrees to contribute certain funds to be applied toward costs of support

specified herein, and

WHEREAS, the CITY and the MTPO are authorized by 163.01, Florida Statutes, to enter into

interlocal agreements to cooperatively and efficiently use their powers to provide public services that will

advance the general health, safety and welfare of the citizens of Alachua County.

NOW THEREFORE, for and in consideration of the covenants contained herein to be performed

by the respective parties hereto and other good and sufficient consideration, the parties mutually agree

and covenant as follows:

I. MTPO’s Responsibilities

The MTPO agrees to perform the following services pursuant to the Agreement:

of 6

1. Provide CITY staff with information necessary to present MTPO business at BPAB

meetings.

2. Provide back-up materials for BPAB agenda items submitted by the MTPO.

3. Continue to oversee attendance records, vacancies and appointments of MTPO-appointed

BPAB members.

4. Provide BPAB applicant information to CITY staff for the purpose of maintaining

member records and a BPAB applicant pool.

II. CITY’s Responsibilities

The CITY agrees to perform the following services pursuant to the Agreement:

1. Attend BPAB meetings and present agenda items as needed.

2. Maintain BPAB mailing list and coordinate meeting schedules, notices, materials and

minutes.

3. Continue to manage attendance records and applicant pool for the City and MTPO while

also overseeing vacancies and appointments of City-appointed BPAB members.

4. Prepare correspondence and transmit recommendations from the BPAB to the City of

Gainesville Commission and MTPO.

5. Prepare BPAB member orientation information.

III. Payment

A. For BPAB Support

The MTPO agrees to provide compensation to the CITY for staff support and expenses for a

total of $4,939.20 for the period from July 1, 2001 through June 30, 2002. This amount will

be increased 5% annually. The CITY will invoice the MTPO and the MTPO will pay the

CITY in full within 30 days of receiving the corresponding federal funds from the Florida

Department of Transportation.

B. The CITY will invoice the MTPO providing a detailed accounting of expenses and any

product support charges. Bills for fees or other compensation for services or expenses shall be

submitted in detail sufficient for a proper pre-audit and post-audit thereof.

of 6

C. Recipients of federal and state funds are to have audits done annually using the following

criteria:

1. Federal awards are to be identified using the Catalog of Federal Domestic Assistance

(CFDA) title and number, award number and year, and name of the awarding state

agency.

2. In the event that a recipient expends $300,000 or more in federal awards in its fiscal year,

the recipient must have a single or program specific audit conducted in accordance with

the United States Office of Management and Budget (OMB) Circular A-133.

3. If a recipient expends less than $300,000 in federal awards during its fiscal year, an audit

conducted in accordance with the OMB Circular A-133 is not required. If a recipient

expends less than $300,000 in federal awards during its fiscal year and elects to have an

audit conducted in accordance with OMB Circular A-133, the cost of the audit must be

paid from non-federal funds.

4. In the event that a recipient expends $300,000 or more in state awards during its fiscal

year, the recipient must have a state single or program specific audit conducted in

accordance with Section 216.3491, Florida Statutes, and Chapter 10.600, Rules of the

Auditor General.

5. If a recipient expends less than $300,000 in state awards during its fiscal year, an audit

conducted in accordance with Section 216.3491, Florida Statutes, and Chapter 10.600,

Rules of the Auditor General is not required. If a recipient expends less than $300,000 in

state awards during its fiscal year and elects to have an audit conducted in accordance

with Section 216.3491, Florida Statutes, and Chapter 10.600, Rules of the Auditor

General, the cost of the audit must be paid from non-state funds.

6. Reporting Packages and management letters generated from audits conducted in

accordance with OMB Circular A-133 and Financial Reporting Packages generated in

accordance with Section 216.3491, Florida Statutes, and Chapter 10.600, Rules of the

Auditor General shall be submitted to the awarding FDOT office by the recipient, within

of 6

30 days of receiving it. The aforementioned items are to be received by the appropriate

FDOT office no later than 9 months after the end of the recipient’s fiscal year.

7. The recipient shall follow up and take corrective action on audit findings. Preparation of

a summary schedule of prior year audit findings, including corrective action and current

status of the audit finding is required. Current year audit findings require corrective

action and status of finding.

8. Records related to unresolved audit findings, appeals, or litigation shall be retained until

the action is completed or the dispute is resolved. Access to project records and audit

work papers shall be given to the FDOT, the Comptroller, and the Office of the Auditor

General.

The recipient shall submit required audit documentation as follows:

9. A Reporting Package and Data Collection Form for each audit conducted in accordance

with OMB Circular A-133 shall be sent to:

Federal Audit Clearinghouse

Bureau of the Census

1201 East 10th Street

Jefferson, IN 47132

10. A Financial Reporting Package of audits conducted in accordance with Section 216.3491,

Florida Statutes, and Chapter 10.600, Rules of the Auditor General shall be sent to:

State of Florida Auditor General

ATTN: Ted J. Sauerbeck

Room 574, Claude Pepper Building

111 West Madison Street

Tallahassee, FL 32303-1450

D. The MTPO’s funding shall be used by the CITY solely for the purpose of providing support

to the BPAB. Payment by the MTPO as required above shall be made to the CITY by mail:

City of Gainesville

PO Box 490

Gainesville, FL 32602

Attn: Billing and Collection

IV. Third Party Beneficiaries

of 6

Nothing herein shall be construed to create any third party beneficiary rights in any person not a

party to this Agreement.

V. Effective Date and Term

This Agreement and any amendments thereto shall become effective upon approval by the CITY

and the MTPO and, pursuant to 163.01 (11), Florida Statutes. This Agreement shall

automatically be renewed for one-year periods until terminated by either party as provided for in

the agreement. Any amendment to or modification of this Agreement shall be in writing and

signed by all parties.

VI. Default and Termination

The failure of either party to comply with any provision of this Agreement will place the non-

compliant party in default. Prior to terminating the Agreement, the non-defaulting party will

notify the defaulting party in writing. This notification will make specific reference to the

provision that gave rise to the default. The non-defaulting party will give the defaulting party 21

days to cure the default. Anything to the contrary notwithstanding, either party may terminate this

Agreement without cause by first providing at least 90 days written notice to the other.

VII. Severability

If any provision of the Agreement is held invalid, the remainder of this Agreement shall not be

affected thereby if such remainder would then continue to conform to the terms and requirements

of the applicable law.

VIII. Indemnification

Each party agrees that it shall be solely responsible for the negligent acts or omissions of its

employees, contractors and agents. However, nothing contained herein shall constitute a waiver

by either party of its sovereign immunity and the limitations set forth in Section 768.28, Florida

Statutes.

IX. Governing Law

This Agreement shall be governed and construed in accordance with the laws of the State of

Florida.

of 6

X. Entire Agreement

This Agreement constitutes the entire Agreement and supercedes all prior written or oral

agreements, understandings, or representations.

IN WITNESS WHEREOF, the parties hereto have executed and affixed their official seals to this

Agreement on the day and year first above written.

WITNESS: ATTEST:

Clerk of the City Commission

CITY OF GAINESVILLE

By:

Wayne Bowers, City Manager


City Attorney

ATTEST:

Charles Justice, Executive Director

METROPOLITAN TRANSPORTATION

PLANNING ORGANIZATION

Robert Hutchinson, Chair


Attorney

MTPO Webpage: http://ncfrpc.org/mtpo/

Metropolitan Transportation Planning Organization for the Gainesville Urbanized Area

The Metropolitan Transportation Planning Organization for the Gainesville Urbanized Area is responsible for the continuing, comprehensive, and cooperative urban transportation planning

program for the Gainesville Metropolitan Area. This planning program is required in order to receive federal and state funds for transportation projects.

BPAB Webpage: http://www.cityofgainesville.org/bikeped

(On this main page, click “Bicycle/Pedestrian Advisory Board” to arrive at BPAB information…see next page)

BPAB Webpage: http://www.alachuacounty.us

Then

http://www.alachuacounty.us/

Thursday, November 17, 2016 BPAB Meeting

Funds Current$7,000 $7,000

$2,000*White Cane Law bookmarks $210.15

$3,700 $3,700

$700 $700

Submitted: Dekova Batey, BPAB Staff Liaison 11/16/2016

Bicycle/Pedestrian Advisory Board (BPAB)Budget Update

(fiscal year 2017 - October 1, 2016 to September 30, 2017)

2017 Board Buget total: $13,400.00

City of Gainesville Advisory Board funding opportunity - In addition to the BPAB general operations funding via inter-local agreements of the City of Gainesville with both Alachua County and the Metropolitan Transportation Planning Organization (MTPO), BPAB is afforded an opportunity to request funds of the City of Gainesville for further operation, special projects and outreach.

Bike Map Update

Bikes Belong - Public Servic Announcements (PSA) & Advertising

West Sixth Street Rail-Trail safety signage

Pedestrian & White Cane Law education, PSA's and outreach

Line Item DescriptionMaterials and supplies

Printing & Binding

Advertising

Contractual Services

$1,789.85

Earlier this year BPAB requested a total of $8,500 from the City Commission for the following planned fiscal year 2017 (Oct. 2016 - Sep. 2017) operations and projects (The request was approved. The projects below would need to be spent within the line item amounts) :

Updated BPAB budget available *HERE* or online at:http://www.cityofgainesville.org/Portals/0/pw/BikePed/BPAB/BPAB_Budget.pdf

http://www.cityofgainesville.org/Portals/0/pw/BikePed/BPAB/BPAB_Budget.pdf

Expired Terms stay in office until replaced, termination or resignation Red = VACANT POSITION

Member Address/E-Mail Phone Agency Start Date Appoint. End

**Diana Dombrowski 4040 NW 23rd Circle (407) 267-5577 (hm) 1/21/2016 12/31/2017(City Member # 1) Gainesville, FL 32605 (1st term since Jan16)

(VACANT) [email protected] (Resigned 7/7/2017)Jennifer Meiselman Titus 3/16/2017 12/31/2019

City Member # 2 PROTECTED PROTECTED (1st term since Mar17)

Luke Jolly 2852 SW 40th Avenue (850) 270-3243 (hm) 11/17/2016 12/31/2017City Member # 3 Gainesville, FL 32608 (1st term since Nov16)

[email protected] Floyd 1108 NW 36th Drive (912) 717-1044 (cell) 11/3/2016 12/31/2018City Member # 4 Gainesville, FL 32605 (1st term since Nov16)

[email protected]***Les Brown 3825 SW 28th Terrace (626) 622-3941 (hm) 11/19/2015 9/30/2017

(Student Seat Rep.) Gainesville, FL 32608 (1st term since Nov15)

[email protected] Perez 1229 NW 40th Terrace (352) 213-0242 (hm) 11/8/2016 8/31/2018

County Member # 1 Gainesville, FL 32605 (1st term since Nov16)

[email protected] Pushaw 1015 NE 10th Place (352) 215-1883 (hm) 11/8/2016 8/31/2019County Member # 2 Gainesville, FL 32601 (1st term since Nov16)

[email protected] Stallings 2930 NE 19th Street (352) 372-8430 (hm) 9/23/2014 8/31/2017County Member # 3 Gainesville, FL 32609 (352) 338-7951 (wk) (2nd term since Apr12)

[email protected]*Emily Ott 2616 NW 47th Place (352) 222-9423 (hm) 9/23/2014 8/31/20172017 Chair Gainesville, FL 32605 (1st term since Sep14)

County Member # 4 [email protected] Stockwell 3427 NW 40th Terrace (352) 575-8307 (hm) 12/14/2015 10/31/2018MTPO Member # 1 Gainesville, FL 32606 (2nd term since Oct12)

[email protected] Gill 3315 NW 5th Street (352) 745-2011 (hm) 12/14/2015 10/31/2018

MTPO Member # 2 Gainesville, FL 32609 (1st term since Dec15)

[email protected] Carr 848 NW 19th Terrace (352) 318-9820 (hm) 12/5/2016 10/31/2017


[email protected] Kauper 4308 SE 68th Terrace (352) 213-6723 (hm) 12/5/2016 10/31/2019


(VACANT) [email protected] (Resigned 3/18/2017)

Non-Voting MembersMichael Escalante MTPO -NCFRPC (352) 955-2200 x114

Jeff Hays County Growth Mgmt. (352) 374-5249 x2222 Dekova Batey City Public Works (352) 393-8493 Derek Dixon State -FDOT (904) 360-5653

Rev. 7/10/2017

MTP

O

[email protected] [email protected] [email protected] [email protected]

* = Chair ** = Vice Chair *** = Student Seat

BICYCLE/PEDESTRIAN ADVISORY BOARD MEMBER ROSTER

BPAB Quorum check: BPAB quorum is 50% +1 of currently appointed BPAB members (excluding student-adjunct appointee). BPAB currently has 10 regular appointed members, 6 members are needed for meeting action/quorum.

as of… July 2017

CIT

Y

Student Seat Rep.

CO

UN

TY

Get updated Bicycle/Pedestrian Advisory Board roster *HERE* or online at:



















NAME: Bicycle/Pedestrian Advisory Board (BPAB) Attendance ATTENDANCE ROSTER: JANUARY 1, 2017 through DECEMBER 31, 2017 Forward to: [email protected]

REGULAR BPAB MEETINGS

# M

isse

d

▼ NAME OF MEMBER ▼ 1/19/17

No Mtg

3/16/17

Mtg # 1

5/18/17

Mtg # 2

7/20/17

Mtg # 3

8/17/17

Mtg # 4

9/14/17

Mtg # 5

11/16/17

Mtg # 6

VANCANT (City1) R R R R R 0

Jennifer Meiselman Titus (City2) E E P A 1

Luke Jolly (City3) C P P P 0

Joseph Floyd (City4) C P P P 0

Les Brown***(Student Seat) C A A P 2

Mario Perez (County1) C P P P 0

Richard Pushaw (County2) C P P P 0

Maxine Stallings (County3) C A A A 3

Emily Ott* (County4) C A A P 2

Arthur Stockwell (MTPO1) C A P P 1

Allyson Gill (MTPO2) C P A P 1

Adam Carr (MTPO3) C P P A 1

VACANT (MTPO4) R R R R R 0

No longer Appointed to BPAB

Amy Kauper (MTPO4) C P R R R R R R R R R 0

Kathryn Brown/Karwan (City2) C P E E E E E E E E E 0

Diana Dombrowski** (City1) C P P R R R R R R R R 0

0

0

0

*BPAB CHAIR / **BPAB VICE-CHAIR / ***BPAB STUDENT SEATKEY: A = ABSENT P = PRESENT Prepared/Authorized by: ____Dekova Batey _8_ /_17_ / 2017 (Staff Liaison)

X =DISREGARD (Workshop/Subcomm) C = MEETING CANCELLEDR = RESIGNED/REMOVED E = EXPIRED TERM Q = CANCELLED FOR LACK OF QUORUM

Prepared by: Clerk's Office/blb Updated BPAB attendance available *HERE* or online at:

http://www.cityofgainesville.org/Portals/0/pw/BikePed/BPAB/BPAB_Attend.pdf

http://www.cityofgainesville.org/Portals/0/pw/BikePed/BPAB/BPAB_Attend.pdf


WORKSHOPS / SUBCOMMITTEES

# At

tend

ed


No Mtg

3/16/17

Orient.

4/20/17

VisionZ

7/20/2017

Orient.

VANCANT (City1) R R R R 0

Jennifer Meiselman Titus (City2) E E E C 0

Luke Jolly (City3) C P P C 2

Joseph Floyd (City4) C P P C 2

Les Brown***(Student Seat) C X P C 1

Mario Perez (County1) C P P C 2

Richard Pushaw (County2) C P P C 2

Maxine Stallings (County3) C X X C 0

Emily Ott* (County4) C X X C 0 Arthur Stockwell (MTPO1) C X P C 1 Allyson Gill (MTPO2) C X P C 1 Adam Carr (MTPO3) C X P C 1

VACANT (MTPO4) R R R R 0 No longer Appointed to BPAB

Amy Kauper (MTPO4) C P R R R R R R R R R 1 Kathryn Brown/Karwan (City2) C X E E E E E E E E E 0 Diana Dombrowski** (City1) C X P R R R R R R R R 1 0

0

0 *BPAB CHAIR / **BPAB VICE-CHAIR / ***BPAB STUDENT SEAT KEY: A = ABSENT P = PRESENT Prepared/Authorized by: ____Dekova Batey _8_ /_17_/ 2017 (Staff Liaison) X =DISREGARD (Workshop/Subcomm) C = MEETING CANCELLED R = RESIGNED/REMOVED E = EXPIRED TERM Q = CANCELLED FOR LACK OF QUORUM Prepared by: Clerk's Office/blb



# M

isse

d


Mtg # 1

3/24/16

Mtg # 2

4/21/16

Mtg # 3

6/16/16

Mtg # 4

7/14/16

Mtg # 5

9/22/16

Mtg # 6

11/17/16

Mtg # 7

4/7/16

Budget

8/25/16

Vision

12/16/2016

VisionZero

Diana Dombrowski (City1) P A P P P A P X X P 2

Kathryn Brown/Karwan (City2) P P A P P P A X X P 2

Luke Jolly (City3) E E E E E E E E E P 0

Joseph Floyd (City4) E E E E E E P E E P 0

Les Brown***(Student Seat) P P A P P P P X X X 1

Mario Perez (County1) E E E E E E P E E P 0

Richard Pushaw (County2) E E E E E E P E E P 0

Maxine Stallings (County3) P P P P P P P X X X 0

Emily Ott* (County4) P P P A P P P X P P 1

Arthur Stockwell** (MTPO1) P A P P P P P X P P 1

Allyson Gill (MTPO2) P P P P P P P X P P 0

Adam Carr (MTPO3) E E E E E E E E E X 0

Amy Kauper (MTPO4) E E E E E E E E E X 0 No longer Appointed to BPAB

Kathryn Horter (City3) P P A R R R R R R R 1 Jacob Adams (City4) P P P A R R R R R R 1 0 0

0

0 *BPAB CHAIR / **BPAB VICE-CHAIR / ***BPAB STUDENT SEAT KEY: A = ABSENT P = PRESENT Prepared/Authorized by: ____Dekova Batey _12_ /_16_ / 2016 (Staff Liaison) X =DISREGARD (Workshop/Subcomm) C = MEETING CANCELLED R = RESIGNED/REMOVED E = EXPIRED TERM Q = CANCELLED FOR LACK OF QUORUM

Prepared by: Clerk's Office/blb



# M

isse

d


Mtg # 1

4/2/15

Mtg # 2

5/21/15

Mtg # 3

7/23/15

Mtg # 4

9/24/15

Mtg # 5

12/3/15

Mtg # 6

1/8/15

Mtg # 1

1/15/15

Mtg # 2

4/2/2015

Mtg # 3

VACANT (City1) E E E E E E E E E 0

Kathryn Brown (City2) E E E E E E E E E 0

Kathryn Horter* (City3) E Q P P P Q E E P 0

Jacob Adams (City4) E E E E E E E E E 0

Les Brown***(Student Seat) E E E E E E E E E 0

VACANT (County1) E E E E E E E E E 0

Buford Davis (County2) P Q A A A R X X X 3

Maxine Stallings (County3) P Q P P P Q X X X 0

Emily Ott (County4) P Q A P P Q X X X 1

Arthur Stockwell** (MTPO1) P Q P P P Q X X X 0

Todd Leedy (MTPO2) P Q A P A Q X X X 2

VACANT (MTPO3) E E E E E E E E E 0

Kyle Gorman (MTPO4) A Q A A A Q X X X 4 No longer Appointed to BPAB

Miguel A. Lugo (City1) P Q P P P E P X X 0

Diann V. Dimitri (City3) A E E E E E X X E 1

Erika L. Smith** (City2) A Q A A E E X X X 3

Bruce Frendahl (City4) P Q P P E E X P X 0

Debra Akin (County1) A Q P A E E X X X 2

Luke Tia (MTPO3) P Q P P E E P X X 0 *BPAB CHAIR / **BPAB VICE-CHAIR / ***BPAB STUDENT SEAT KEY: A = ABSENT P = PRESENT Prepared/Authorized by: _Dekova Batey _12_ /_31_/ 2015 (Staff Liaison) X =DISREGARD (Workshop/Subcomm) C = MEETING CANCELLED R = RESIGNED/REMOVED E = EXPIRED TERM Q = CANCELLED FOR LACK OF QUORUM

Prepared by: Clerk's Office/blb

NAME: Bicycle/Pedestrian Advisory Board Attendance ATTENDANCE ROSTER: JANUARY 1, 2014 through DECEMBER 31, 2014 Forward to: [email protected]

R-Regular

S-Special/Workshop/Subcom.

R

S

R

S

R

S

R

S

R

S

R

S

R

S

R

S

R

S

R

S

# M

isse

d


Mtg # 1

4/3/14

Mtg # 2

5/22/14

Mtg # 3

7/24/14

Mtg # 4

9/25/14

Mtg # 5

11/20/14

Mtg # 6

2/25/14

Mtg # 1

3/18/14

Mtg # 2

4/23/14

Mtg # 3

12/18/14

Mtg # 4

Miguel A. Lugo (City) P P P P A P P X P P 1

Erika L. Smith (City) P A P A P P X X X X 2

Diann V. Dimitri (City) P P P P P A P X P X 1

Bruce Frendahl (City) E E E E P P E E E X 0

Kentucky Costellow*** / ** (City) P P A A A A X X P X 4

Debra Akin (County) P P P A P P P X X X 1

Buford Davis (County) P P P A A P X X X X 2

Maxine Stallings (County) A A A P P A X X X X 4

Emily Ott (County) E E E E E P E E E X 0

Luke Tia (MTPO) E E E E E E E E E P 0

Arthur Stockwell* (MTPO) P P P P P P P P P X 0

Todd Leedy (MTPO) P P A P P A X X X X 2

Kyle Gorman (MTPO) E E E E E E E E E X 0 No longer Appointed to BPAB

David Wasserman (City) P A R R R R X X P E 1

Suzanne Skadowski (MTPO) P P P R R R P P P E 0

Debra Stucki (County) P A P A E E P X P E 2

David A. Kaufmann (MTPO) P P P P R E P X X E 0 *BPAB CHAIR / **BPAB VICE-CHAIR / ***BPAB STUDENT SEAT KEY: A = ABSENT X=DISREGARD (Do not count Wkshp/Subcomm mtg absence) Prepared by: _Dekova Batey _12_ /_18_/ 2014 P = PRESENT C = MEETING CANCELLED Q = CANCELLED FOR LACK OF QUORUM (take attendance) R = RESIGNED/REMOVED Authorized by: Dekova Batey _12_/_18_/ 2014 E = EXPIRED TERM (Liaison)

Bicycle/Pedestrian Advisory Board (BPAB) 2017 Meeting Date Information

BPAB Meeting Location: (Location Subject to change) Alachua County Administration Building Grace Knight Conference Room, 2nd FL 12 S.E. 1st Street Gainesville, Florida

BPAB Meeting Time: Approx. 2 hours (Times Subject to Change) 7:00 PM for regular meetings

BPAB Meeting Day: Specific Thursday dates.

2017 BPAB Meeting Dates: (Dates Subject to Change) Submit agenda items by: 1.) Thursday, January 19, 2017---------------------------------------Thurs. 1/5/2017 Cancelled

2.) Thursday, March 16, 2017------------------------------------------Thurs. 3/2/2017

3.) Thursday, May 18, 2017------------------------------------------- Thurs. 5/4/2017

4.) Thursday, July 20, 2017------------------------------------------- Thurs. 7/6/2017

*Special BPAB Budget Closeout Added Meeting (as of July 20, 2017)6.) Thursday, August 17, 2017-----------------------------------Thurs. 8/2/2017 Added

7.) Thursday, September 14, 2017-----------------------------------Thurs. 8/31/2017

8.) Thursday, November 16, 2017---------------------------------- Thurs. 11/2/2017

BPAB Meeting Contact: Dekova T. Batey, Staff Liaison City of Gainesville Public Works Bicycle/Pedestrian Advisory Board P.O. Box 490 Gainesville, FL 32627-0490

Phone (352) 393-8493 Fax (352) 393-7987 Email [email protected] Website www.cityofgainesville.org/bikeped

D.T.B. 11/2/2016; 1/17/2017; 2/26/2017; 8/17/2017

Updated BPAB dates *HERE* or online at:http://www.cityofgainesville.org/Portals/0/pw/BikePed/BPAB/BPAB_Dates.pdf



http://www.cityofgainesville.org/Portals/0/pw/BikePed/BPAB/BPAB_Dates.pdf

SCHEDULED 2017 MTPO AND COMMITTEE MEETING DATES AND TIMES

PLEASE NOTE: All of the dates and times shown in this table are subject to being changed during the year.

MTPO MEETING MONTH

Technical/Citizen Advisory Cmte.

TAC [At 2:00 p.m.] CAC [At 7:00 p.m.]

Bicycle/Pedestrian Advisory Board

B/PAB [At 7:00 p.m.]

Metropolitan Transportation Planning Organization

MTPO MEETING

FEBRUARY CANCELLED January 18

CANCELLED January 19

CANCELLED February 6 at 3:00 pm

MAY March 15 March 16 April 3 at 3:00 pm

JUNE May 17 May 18 June 5 at 5:00 pm

AUGUST CANCELLED

July 19 July 20 August 7 at 3:00 pm

OCTOBER September 13 September 14 October 2 at 3:00 pm

DECEMBER November 15 November 16 December 4 at 5:00 pm

Note, unless otherwise scheduled:

1. Shaded boxes indicate the months that we may be able to cancel Metropolitan TransportationPlanning Organization meetings if agenda items do not require a meeting and corresponding Advisory Committee meeting may also be cancelled; 2. Technical Advisory Committee meetings are usually conducted at the Gainesville Regional UtilitiesAdministration general purpose meeting room; 3. Citizens Advisory Committee meetings are conducted in the Grace Knight conference room of theAlachua County Administration Building; and 4. Metropolitan Transportation Planning Organization meetings are conducted at the Jack DurranceAuditorium of the Alachua County Administration Building unless noted.

*Meeting Added / Meeting Cancelled

Wedenesday, January 11, 2017. Updated: 1/17/2017; 7/10/2017; D.T. B.

T:\Scott\SK17\MTPO\MEET2017_jul06.doc Updates to MTPO info *HERE?* or online at: http://www.ncfrpc.org/mtpo/index.html

http://www.ncfrpc.org/mtpo/index.html

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ÌÍÎÏ�ÐÑÒÑÓÔÕÐ

BICYCLE/PEDESTRIAN LAW REFERENCES

BICYCLE

City of Gainesville Ordinance Link: www.cityofgainesville.org + Government +Municipal Code (Chapter 26 - Traffic and Motor Vehicles; Article 5 - Bicycles)

(Chapter 30 – Land Development Code; Article IX – Additional Development Standards;

Division 2 – Off Street Parking & Loading Regulations; Sec. 30-331 - Design requirements for bicycle and motorcycle parking)

Alachua County Ordinance Link: www.alachuacounty.us + County Offices +Board of County Commissioners + Ordinances

Florida Bicycle Association Bicycle Traffic Law Link: http://floridabicycle.org + Road/Path Rules + Bicycle Traffic Law

(Traffic laws/info. for bicyclists and motorists to know)

Florida Senate Bicycle Law Link: www.flsenate.gov + Laws + Florida Statutes + Motor Vehicles Ch. 316 + Bicycle Regulations 316.2065

(Chapter 316.2065 - Bicycle regulations) PEDESTRIAN

Florida Senate Pedestrian Law Link: www.flsenate.gov + Laws + Florida Statutes + Motor Vehicles Ch. 316 + Pedestrian Regulations 316.130

(Chapter 316.130 - Pedestrian obedience to traffic control devices and traffic regulations.)

Updated: 8/17/2017 Dekova Batey

http://library.municode.com/index.aspx?clientId=10819

http://www.cityofgainesville.org/

http://library.municode.com/index.aspx?clientId=10819


http://www.dot.state.fl.us/safety/ped_bike/laws/ped_bike_bikeLaws1.shtm

http://floridabicycle.org/

http://www.flsenate.gov/Laws/Statutes/2012/316.2065

http://www.flsenate.gov/

http://www.flsenate.gov/Laws/Statutes/2012/316.130

http://www.flsenate.gov/

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ADVISORY BOARD PARTICIPATION HANDBOOK Alachua County’s Guide to Informed Citizen Participation

Revised 09/23/13

Adapted from Volusia County’s “Connecting with County Government” handbook by Cindy Finney, Volusia County Manager’s Office.

Used with permission.

Alachua County Board of County Commissioners

Mike Byerly, Chair Administration Lee Pinkoson, Vice Chair Randall H. Reid Susan Baird County Manager Charles “Chuck” Chestnut Robert “Hutch” Hutchinson

Dear Citizen;

Advisory board members are an integral part of the policy development process in Alachua County government. Your role is to research and make recommendations or suggestions to the County Commission on various topics of public concern.

This handbook contains the information you will need to better understand your responsibilities as an advisory board member. It also includes some of the rules which govern all board and commission members, such as parliamentary procedures and Florida’s Government-in-the-Sunshine Law.

Alachua County has an exciting future and we want you to be a part of it. Your valuable knowledge and expertise are essential as we prepare for the many challenges ahead.

Again, thank you for serving as an advisory board member. We look forward to working with you.

Sincerely,

Mike Byerly, Chair Alachua County Commission

MB/mvl

P.O. Box 2877 ■ Gainesville, Florida 32602 ■ Tel. (352) 264-6900 ■ Fax (352) 338-7363 1-800-491-4496 (toll free) ■ Suncom 651-5210 ■ TDD (352) 491-4430

Commissioners’ E-Mail: [email protected] ■ Home Page: www.alachuacounty.us

http://[email protected]/


Welcome! Congratulations on your appointment to an Alachua County advisory board! We are pleased that you are willing to devote your time and efforts to improving the quality of life in our community.

How County Government Works The County of Alachua operates under a Commission/Manager form of government. The Alachua County Commission is comprised of five members, each representing one district (in which they must reside). All Commissioners are elected at-large, meaning that anyone in the county can vote for any commissioner.

The foundation for our Commission/ Manager form of government is the County's Home Rule Charter. It provides the framework for self-government within the guidelines of Florida law. The Charter was approved by Alachua County voters in a special county-wide referendum; it became effective on January 1, 1987.

The County Commission is the legislative and policy-making body for County government. The County Manager, who is hired by the County Commission, works with its members to assist in formulating policies and programs. The County Manager is the top administrator for some 800+ full-time County employees and is responsible for the ongoing operations of many County services, including growth management, road repair, animal services and environmental issues. The County Commission also appoints the County Attorney, the County government’s chief legal advisor.

The Commission Chair serves as the official and ceremonial representative of County government and presides at all meetings and executes ordinances and various other documents. All Commissioners serve four year terms.

The County Commission meets at 9 a.m., usually on the second and fourth Tuesdays of each month in the Jack Durrance Auditorium on the 2nd floor of the County Administration building, 12 S.E. 1st Street, Gainesville, Florida, 32602. If you cannot attend, you can view Commission meetings and workshops on streaming video through the County's website, www.alachuacounty.us.


The 2013 County Commission members are:

Chair: Mike Byerly District 1

(352) 264-6900 [email protected]

Vice-chair: Lee Pinkoson District 2


Susan Baird District 4


Charles “Chuck” Chestnut District 5


Robert “Hutch” Hutchinson District 3


Alachua County Manager Betty M. Baker (352) 374-5204

[email protected]







How Advisory Boards Work What is an advisory board?

An advisory board is created by ordinance, resolution or Florida Statute. It is designed to provide advice and recommendations to the County Commission on diverse matters of public concern.

Advisory board members are appointed by the Alachua County Commission. The County Commission also appoints citizens to other types of boards which provide different services for County government, i.e. quasi-judicial boards and authorities.

Quasi-judicial boards, such as the County's Code Enforcement Board, perform functions in a manner similar to courts, but more informally. An example of an authority is the Gainesville/Alachua County Regional Airport Authority, which insures that the Gainesville Regional Airport is managed in the most efficient manner to ultimately benefit its customers.

Requirements for board members

Board members should have:

• The expertise necessary to accomplish the board’s objectives.• A reputation for integrity and community service.• An interest or experience in the board's area of service.• Sufficient time available to prepare for and attend meetings.

Financial disclosure

Some board members are required by law to file financial disclosure forms (Section 112.3145, Florida Statutes). If appointed to one of these boards, you must file a Form 1, Statement of Financial Interest, with the Alachua County Supervisor of Elections within 30 days of your appointment.

When you resign or your term is up, you must file a financial disclosure statement within 60 days of leaving. Your board's County liaison can help you obtain these forms or they can be found at this website: www.ethics.state.fl.us .

Boards which require financial disclosure include:

• Code Enforcement Board• Board of Adjustment• Local Planning Agency/Planning Commission

http://www.ethics.state.fl.us/

Electing Officers

Once per year, usually in October, Advisory Board members elect a Chair, Vice-Chair, and any other officers required by their founding legislation or bylaws. Before you accept a nomination, please consider whether your term as an Advisory Board member will expire during the coming year. No one is guaranteed re-appointment. If you are not appointed to a new term your board will have to hold an emergency election at their next meeting.

Setting goals

Advisory boards must submit an annual workplan/report to the County Commission indicating their achievements and progress for the year. Your staff liaison will assist you in preparing these reports, which are due each year by October 1. An annual report encourages boards to develop focused work plans and ensures the County Commission is kept informed of board activities. Advisory boards are encouraged to present their annual workplan/report to the County Commission during one of their twice-monthly regular meetings.

Correspondence & Communication

Any use of County government logos or letterhead must be coordinated with your staff liaison to prevent misrepresentation of board or County policies. Formal correspondence which states the board's position on an issue should always be coordinated with your staff liaison. Be careful when communicating with the media – please be very clear that you are expressing your own opinions and are not speaking on behalf of your board.

Financial responsibilities

A few boards have specific responsibilities which task them with making financial or funding recommendations. Most County boards, however, do not have these management or budget oversight duties. It is the County Manager's role to recommend and direct County budget issues.

The purpose of an advisory board is to give the County Commission an in-depth assessment of an issue related to the board's area of expertise and offer a recommended course of action.

In Summary… Advisory boards are successful when members and County staff understand the board’s purpose and work together to achieve it. This provides the foundation for a good relationship built on mutual respect and a clear understanding of each other’s responsibilities.

Board members should:

• File a financial disclosure form if applicable.• Notify staff or the board Chair of any anticipated meeting absences.• Speak openly and clearly during meetings.• Listen and respond to members of the public who attend the meetings.• Vote on all motions (unless you have a conflict of interest - more on that in Meeting

Guidelines).• Note a conflict of interest and follow the appropriate procedures.

County advisory boards are the first step for many important issues that go before the County Commission. The purpose of advisory boards is to advise the County Commission; it is not to make policy.

Your recommendations will always be considered; but, keep in mind the recommendations your board makes may not always be adopted by the County Commission, which frequently must take other factors into consideration before making a policy decision.

Staff members:

• Create the meeting agenda, with help from the board Chair.• Supply background information on agenda items to board members sufficiently in

advance of meetings.• Attend board meetings in a non-voting capacity.• Record attendance.• Take and distribute meeting minutes.• When requested, staff may make recommendations on agenda items.• Inform boa rd me mbe rs of County Commis s ion a ctions conce rning routine

recommendations and appeals.• Provide technical and administrative assistance to the board.• Provide initial orientation and continuing education for board members.

Board members and staff share these responsibilities:

• Be on time for me e tings . • Know and practice parliamentary procedure.• Be familiar with the issues: Review background information, the agenda and previous

minutes before the meeting.• Be courteous to each other and to members of the public.• Be open and responsive to questions and concerns.

Frequently Asked Questions Q. How often does my board meet? A. The number of times a board meets depends on its area of service, goals and mission. Please check with your staff liaison regarding meeting times, dates and locations.

Q. What if I miss a meeting? A. Advisory board members who miss 4 out of 6 regularly scheduled meetings shall be automatically removed from the board. This is because a board cannot meet if it does not have enough members present for a quorum (a quorum is more than 50 percent of the members).

There is no such thing as an excused absence. If you know that you will not be able to attend at least 50% of your board’s meetings, it would be best to notify your staff liaison and submit your resignation. Then, when circumstances have changed, you can reapply and your chances of appointment will be much better than if you were removed for an attendance violation.

Q. How long will I serve? A. Most board member terms are two years. In most cases, members may be removed by the County Commission without cause, meaning no reason must be given.

Q. What if I can't finish my term? A. Submit a letter of resignation to your County staff liaison and copy the Advisory Board Program Coordinator.

Q. How is an ‘Alternate’ different from other board members? A. As alternate, you are subject to the same attendance rules as all other members. You will be welcome to join in the discussion at each meeting, but you cannot make a motion, second a motion, or vote unless one or more voting members are absent.

Q. May I serve another term? A. We hope this will be a rewarding experience for you and for County government. You will be contacted by County staff near the end of your term and asked if you would like to apply for another term. Members appointed to advisory boards should generally serve a maximum of two terms. The County Commissioners may make exceptions to this general policy on a case-by-case basis.

Q. May I serve on more than one board at the same time? A. Yes, with some exceptions, you may serve on more than one board. Members of quasi-judicial boards, such as the Code Enforcement Board and the Local Planning Agency/Planning Commission, are considered to be appointed County office holders which may not hold more than one office. Therefore, if you are an appointed or elected County, municipal or state office holder, you cannot serve on one of these boards.

For example, you can't serve on the City of Gainesville Code Enforcement Board and the County Code Enforcement Board. This would constitute dual office holding, which is prohibited by Florida law. Please check with your staff liaison if you need additional clarification.

Q. Who do I call if I have a question about advisory board procedures or need more information on some aspect of County operations? A. A County representative is present at each advisory board meeting. This person will assist you in getting the information you and your board need. County staff members can be reached through the County switchboard at 374-5204 from 8:30 a.m. to 5 p.m., Monday through Friday, or via County email.

Public records & the Sunshine Law Public records

Public records are defined as all materials made or received by an agency in connection with official business which are used to perpetuate, communicate or formalize knowledge. This includes advisory boards and you as an advisory board member.

In addition to written documents, public records can be tapes, e-mails, photographs, films, videos and sound recordings. Florida's public records law establishes rules for how long these materials must be retained and when they can be destroyed. Your County staff liaison keeps master copies of board agendas, minutes, etc., and you should turn in to the liaison any public records you receive directly outside of your advisory board meetings.

Government-in-the-Sunshine Law

Florida’s Government-in-the-Sunshine Law was enacted in 1967. It establishes a basic right of access to most meetings of boards, commissions and other governing bodies of state and local governmental agencies or authorities. The Sunshine Law requires:

1) Meetings of boards or commissions to be open to the public.2) Reasonable notice of meetings.3) Minutes of the meeting must be taken.

The Sunshine Law applies to elected and appointed boards at the state and local level and to any gathering of two or more members of the same board to discuss some matter which will foreseeably come before that board for action. As an advisory board member, you must observe these laws.

Follow the Sunshine Law to the letter. Do not talk with your fellow board members by phone, letter, e-mail, etc., about any matters related to your board.

• All meetings and discussions between two or more elected/appointed officials who serve onthe same board/commission require public notice.

• It is a good idea to consider everything you say or do at a board meeting to be public recordand let this guide your actions.

• If you receive requests for materials from citizens or members of the news media, you mustprovide them a copy.

• You and/or County staff cannot manipulate the timing of the release of public records. Staffwill do their best to keep you informed before you read it in the newspaper.

For more information

The County Attorney has prepared a video that provides an overview of the Sunshine Law as it specifically relates to advisory boards. To view this video, go to www.alachuacounty.us/advisoryboards and click on ‘Sunshine Law Presentation’.

The Office of the Attorney General maintains a website with Sunshine Law and public records information, including answers to frequently asked questions. The website address is http://myfloridalegal.com/sunshine.

If you require additional information, please contact a member of the County Manager’s staff at 352-374-5204.

http://www.alachuacounty.us/advisoryboards

http://myfloridalegal.com/sunshine

Meeting guidelines To keep your meetings productive and on track, here are some handy tips:

You'll become very familiar with meetings as an advisory board member. And you'll quickly learn to appreciate meetings which run smoothly, as opposed to those which drag on endlessly, yet accomplish little.

• Study any background materials beforehand, but don't make up your mind. Additionalinformation may be presented at the meeting, and you'll want to keep an open mindso you can fairly consider all the facts.

• Before the board can get down to business, it must have a quorum - a majority ofmembers present. A board majority is more than 50 percent of its members.

• The Chair is responsible for moving the meeting along. But members should assistwith getting to the heart of an issue so a conclusion can be reached in a reasonableamount of time.

• The board may establish and publicize general guidelines governing the length ofpresentations and public participation. Fifteen minutes is usually enough time for themain presentation; three minutes is the usual time limit for members of the public.

• After the presentation and public participation, board members may want to askquestions. This time should be limited to board questions only, with discussion for oragainst an issue held until after a motion has been presented (the motion helps focusthe discussion).

• After questions are answered, a voting board member should make a motion. Afterthe motion is seconded, the Chair can open the floor to board discussion, making sureeach member keeps comments short and to the point.

• The Chair should try to keep members focused and moving to a conclusion. One wayis for the Chair to occasionally summarize what is being discussed. When the Chairthinks the debate has been brought to a close, he/she should "call for the question" orask members if they are ready to vote. Other board members can also call for thequestion.

Voting conflicts Simply put, you can’t vote on an issue which may benefit you or benefit the business that employs you (“special private gain” is the official term). Special private gain exists if you or your spouse own something that would be affected by the vote or have an ongoing business relationship with someone whose interests would be affected.

If a voting conflict exists • Before the issue is discussed, publicly explain the conflict for the record (so the

information is entered in the minutes).• Abstain from voting.• Within 15 days of the vote, document your conflict in writing (ask the County staff

member who attends your meetings for a memorandum of voting conflict). Return thecompleted form to this person. You cannot participate in the board's discussion of theissue (Florida Statute 112.3143).

Members should contact their staff liaison and the County Attorney’s Office (352-374-5218) if they have a voting conflict question.

Parliamentary procedure Imagine a meeting where everyone talks at the same time. Not much will get done. That's why there is parliamentary procedure.

These common sense rules allow for the orderly flow of ideas and discussion and are widely used to govern meetings. Alachua County Government follows The Standard Code of Parliamentary Procedure (Alice Sturgis), a guide to parliamentary procedure for more than fifty years. Don't worry if at first the process seems confusing. You’ll learn the lingo in a short time and before you know it, the procedures will become second nature.

A key element of parliamentary procedure is the motion. There are seven recognized steps in making a motion, as follows.

1. A member asks to be recognized: “Mr. or Madam Chair.”2. The Chair recognizes the member: “Ms. Smith.”3. The member states the motion: “I move the application be approved.”4. Another member (without waiting to be recognized) seconds the motion: “I second the

motion.”5. The Chair repeats the motion and calls for discussion: “It has been moved and

seconded that the application be approved. Is there any discussion?”6. The Chair then asks, “Do any members of the public wish to comment on the motion.”7. After discussion and comments are complete, the Chair puts the motion to a vote: “If

there is nothing new to be added to the discussion, we are ready to vote. All those infavor of the application being approved say ‘yes.’ Those opposed say ‘no.’" The Chairpauses for the vote.

8. The Chair counts the votes and announces the outcome: “The motion passes/fails bya five to four vote.”

Here are other motions which are a part of parliamentary procedure:

Main motion: Only one motion before an assembly at a time; cannot be introduced when any other motion is before the group. Motion to amend: Changes a motion before it comes up for final vote; takes precedence over the motion to which it applies (you must vote on the amendment before voting on the main motion). Substitute motion: Amends by substituting another form, changed or additional wording. Motion to extend or limit debate: Sets time to be spent on matter before assembly, either by limiting time allowed for each speaker or by indicating a time in which to discontinue further discussion (amendments and debate related to type and time of limitations are allowed). Motion to refer: Refers question to a committee (either standing or ad hoc) or to a person for further study/report. Motion to postpone to a certain time: Puts off consideration to a definite date. Motion to table or motion to lay on the table: Temporarily puts aside the motion being considered. Must be taken from the table at that meeting or the next meeting. Not amendable or debatable. Motion to reconsider: Action taken to bring a question up again after it has been adopted or rejected (debatable but not amendable).

Motion to rescind: Action taken at a later meeting to repeal the previous action (debatable but not amendable). Motion to recess: Indicates a recess for a short period of time during a meeting (amendable and debatable, with restrictions). Motion to adjourn: Ends all discussion at this meeting (amendable and debatable with restrictions). Question of privilege: Deals with the rights and comforts of a member and the assembly. For example, requests for persons to speak louder or to turn up the air conditioning (does not require a second). The Chair makes a decision on such minor motions or requests such as point of order, parliamentary inquiry, withdrawal of a motion and or second (none of these require a second).

The following motions must be seconded

1. "I move the report be approved with a recommendation that necessary funding beprovided to implement the projects in the report." (main motion)

2. “I move to amend that funding be provided on projects 2-10 only.” (amendment)3. "I offer a substitute motion to accept the report for further study.” (substitute motion)4. “I move to refer the report to the finance subcommittee for an in-depth analysis of the

availability of necessary monies.” (motion to refer)5. “I move further consideration be tabled.” (motion to table)6. Later in the same meeting, a member on the prevailing side of any of the foregoing

motions: “I move to reconsider our previous actions regarding …." (motion toreconsider)

7. At a subsequent meeting, a member on the prevailing side of 1-5: “I move we rescindour action of (date) regarding….” (motion to rescind)

Congratulations! We hope you found this handbook helpful. Below is the list of advisory board staff liaisons (subject to change), and on the following pages, you will find descriptions of each board. Additional information, as well as a copy of this handbook, is available online at www.alachuacounty.us/advisoryboards. Thanks for reading!

2010 Staff Liaisons for Advisory Boards

Advisory Board Name Staff Liaison Contact

# e-mail address

Affordable Housing Advisory Committee Tahlia Williams 337-6284 [email protected]

Alachua County Historical Commission Kathleen Pagan 374-5249 [email protected]

Alachua County Housing Authority* Herbert Hernandez 372-2549 [email protected]

Bicycle Pedestrian Advisory Board*

Dekova Batey* (X5249) 393-8493 [email protected]

Board of Adjustment Elizabeth Ricks 374-5246

CHOICES Sandra Barton 264-6718 [email protected]

Citizens with Disabilities Advisory Committee Jackie Chung 374-5275 [email protected]

Code Enforcement Board Kathy Bruning 337-6189 [email protected]

Community Agency Partnership Program Lee Roberts 264-6707 [email protected] Criminal Justice, Mental Health & Subst. Abuse Grant Planning Comm. Shetiquea Davis 338-7390 [email protected] Early Learning Coalition* (external board w/county appointee)

Gordon Tremaine*/Brent Waible (X6761)

375-4110 ext 137 [email protected]

Economic Development Advisory Committee Leslie McLendon 374-5249 [email protected]

Environmental Protection Advisory Committee

Gus Olmos/Kay Orozco 264 6806 [email protected]

Fair Housing/Human Rights Advisory Board

Jill Weinsier/Mary Neiberger 374-5275 [email protected]

Florida Works Board* Celia Chapman* 244-5148 [email protected]

Gvl/Alachua County Art in Public Places* Russ Etling 374-5231

http://www.alachuacounty.us/advisoryboards










Gvl/Alachua County Cultural Affairs Board* Russ Etling 393-8529

Gvl/Alachua County Regional Airport Authority*

Suzanne Schiemann*

373-0249 x13 [email protected]

Health Care Board Megan Lang 264-6754/6725 [email protected]

Health Facilities Authority Barrie Hamilton* 376-5226 [email protected]

Housing Finance Authority Tahlia Williams 337-6284 [email protected]

Land Conservation Board Ramesh Buch 264-6804 [email protected]

Local Planning Agency/Planning Commission Patricia McAlister 374-5249 [email protected] Original Florida Tourism Task Force *(Jayne Moraski @ North FL Reg Pl Council is formal contact, Roland Loog is county liaison) Roland Loog 374-5231 [email protected]

Recreation & Open Space Adv. Comm. Kim Carter

374-5245 ext 247, 210

Regional Transit System Advisory Comm.* Nancy Wininger* 334-2609 [email protected]

Rural Concerns Adv. Comm. Ken Zeichner/Holly Banner 374-5249 [email protected]

Tourist Development Council John Pricher 374-5260 [email protected]

Value Adjustment Board Deanne Williams 374-3605 [email protected]

Veteran Services Advisory Board 264-6740

Victims Services & Rape Crisis Center Adv. Council Barbie Hechavarria 264-6762 [email protected]

Wild Spaces & Public Places Citizen Oversight Committee Ramesh Buch 264-6804 [email protected]

*Indicates Advisory Board administered by external agency











Advisory and other County-appointed boards

Affordable Housing Advisory Committee – Recommends affordable housing incentives targeting regulatory reform, and assists the County with local projects funded by the Community Development Block Grant Program. Contact: 337-6284 Bicycle/Pedestrian Advisory Board - Recommends ways to improve bicycle and pedestrian facilities and policies to promote bicycle and pedestrian travel. Contact: 393-8493 Board of Adjustment - Reviews zoning regulations and establishes variances: Contact: 374-5249

CHOICES Advisory Board - Assists with the implementation and ongoing review of the CHOICES Program, established by the1/4 cent indigent healthcare surtax. Contact: 264-6700

Citizens Disability Advisory Committee – Advises the Equal Opportunity Office Director in the areas of employment and program accessibility. The application process for this advisory committee differs from that of others, please be sure you have the correct application. Contact: 374-5275 Codes Enforcement Board - Rules on alleged violations of all County ordinances. Contact: 374-5249 Community Agency Partnership Program Advisory Board - Reviews budget requests from community agencies and recommends funding of the requests. Contact: 264-6700

Criminal Justice, Mental Health and Substance Abuse Grant Planning Committee – Makes formal recommendations to the County regarding the implementation of the Criminal Justice Mental Health Substance Abuse Reinvestment Grant. Contact: 338-7390 Early Learning Coalition – Ensures that at-risk children ages 0-5 are prepared for school, administers the Voluntary Pre-K program in Alachua County. Contact: 375-4110

Economic Development Advisory Committee – Works to develop and provide policy recommendations to the County related to the promotion of sustainable economic development. Contact: 374-5249 Environmental Protection Advisory Committee - Develops plans for protecting natural resources and reducing threats to the environment. Contact: 264-6800 Fair Housing/Human Rights Board - Reviews complaints of discrimination. Contact: 374-5275 Florida Works Board - Community leaders from the public and private sector who share the goal of developing and sustaining a qualified and effective regional workforce. Alachua County maintains a number of seats on this board. Contact: 244-5148

Gainesville/Alachua County Art in Public Places Trust - Helps implement the County's Public Art ordinance and recommends art for public buildings. Contact: 393-8532 Gainesville/Alachua County Cultural Affairs Board - Advises the City and County on the promotion of fine arts, literary arts, performing arts and crafts. Contact: 393-8358 Gainesville/Alachua County Regional Airport Authority - members are appointed by County, City, and State officials. Insures that Gainesville Regional Airport is managed in the most efficient manner to ultimately benefit its customers. Contact: 373-0249

Health Care Board - Identifies health services available for low-income residents and develops recommendations for improving service. Contact: 264-6700 Health Facilities Authority - Assists health facilities in acquiring, financing and refinancing projects. Contact: 376-5226

http://environment.alachua-county.org/Natural_Resources/EPAC/EPAC_Main_Page.htm

Historical Commission – Assists in identifying, preserving and interpreting the County's history and historical sites. Contact: 374-5249

Housing Authority Board - Sets policy for the Housing Authority. Contact: 372-2549 Housing Finance Authority - Helps in obtaining financing for housing projects. Contact: 374-5249 Land Conservation Board - Selects properties to recommend for acquisition through the Alachua County Forever Program and recommends policies related to the program. Contact: 264-6803 Original Florida Tourism Task Force - Promotes development of tourism within 11 counties, including Alachua County. Contact: 374-5231 Local Planning Agency/Planning Commission - Reviews and makes recommendations on land development regulations, rezoning requests, comprehensive plan updates and amendments, revisions to land-use regulations and other land-use matters. Contact: 374-5249

Poverty Reduction Board - Provides advice to the Commission regarding poverty within the County. Contact: 264-6700

Recreation and Open Space Advisory Committee - Establishes an annual work program; engages in an annual review of the Capital Improvement Project list pertaining to recreation projects; assists and advises on future policies and directions. Contact: 374-5245 Regional Transit Authority Advisory Committee – Advises the City of Gainesville on all matters relating to public transit development in the City of Gainesville and the County. Contact: 334-2609

Rural Concerns Advisory Committee - Provides guidance and advice to the County regarding rural concerns and issues. Contact: 374-5249 Tourist Development Council - Makes recommendations to the County regarding uses of tourist development tax revenues and helps promote tourism. Contact: 374-5260

Value Adjustment Board – Processes taxpayers’ petitions contesting the value of real estate and personal property as assessed by the Property Appraiser’s Office. Contact: 374-3636 Veterans Service Advisory Board - Reviews operation of the Veterans Services Office and provides advice on future policies. Contact: 264-6740 Victim Services and Rape Crisis Center Program Advisory Committee - Advises the County on future policies and directions concerning the Victim Services & Rape Crisis Center. Promotes community awareness of the program. Contact: 264-6760 Wild Spaces & Public Places Citizen Oversight Committee – Ensures that the proceeds from the ½ percent sales tax are expended only on eligible projects. Contact: 264-6804

http://environment.alachua-county.org/Land_Conservation/LCBMainPage.htm

ADVISORY BOARD PARTICIPATION HANDBOOK

City of Gainesville’s Guide to Informed

Citizen Participation

The Gainesville City Commission has updated thisadvisory board handbook, available by clicking this link *HERE*.

http://www.cityofgainesville.org/Portals/0/pw/BikePed/BPAB/BPAB_CityHandbook2018.pdf

City CommissionersEd Braddy, Mayor Administration Randy Wells, Mayor-Pro Tem Russ Blackburn Susan Bottcher City Manager Todd Chase Thomas Hawkins Yvonne Hinson-Rawls Lauren Poe

Dear Citizen;

This handbook contains the information you will need to better understand your responsibilities as an advisory board/committee member. It also includes some of the rules which govern all board and committee members, such as parliamentary procedures and Florida’s Government-in-the-Sunshine Law.

The City of Gainesville has an exciting future and we want you to be a part of it. Your valuable knowledge and expertise are essential as we prepare for the many challenges ahead.

Again, thank you for serving as an advisory board/committee member. We look forward to working with you.

P.O. Box 490 ■ Gainesville, Florida 32627 ■ Tel. (352) 334-5016 ■ Fax (352) 334-2036 Commissioners’ E-Mail:[email protected] ■ Home Page: www.cityofgainesville.org

Congratulations on your appointment to a City of Gainesville advisory board! We are pleased that you are willing to devote your time and efforts to improving the quality of life in our community.

The 2013 City Commission Members are:

Mayor: Ed Braddy (352) 334-5016

[email protected]

Mayor Pro Tem/Commissioner: Randy Wells District 4


Yvonne Hinson-Rawls District 1


Todd Chase District 2


Susan Bottcher District 3

((352) 334-5016 [email protected]

Lauren Poe At-Large

[email protected] (352) 334-5016

Thomas Hawkins At-Large









What is an advisory board?

Advisory boards are created by motions, ordinance, resolutions or Florida Statutes.

Advisory board members are normally appointed by the City Commission. The City Commission also appoints citizens to other types of boards which provide different services for City government, i.e. quasi-judicial or administrative boards.

Requirements for board/committee members

Board/Committee members should have:

• The expertise necessary to accomplish the board’s objectives.• A reputation for integrity and community service.• An interest or experience in the board's area of service.• Sufficient time available to prepare for and attend meetings.

Financial disclosure

Some board members are required by law to file financial disclosure forms (Section 112.3145, Florida Statutes). If appointed to one of these boards, you must file a Form 1, Statement of Financial Interest, with the Alachua County Supervisor of Elections within 30 days of your appointment.

When you resign or your term is up, you must file a financial disclosure statement within 60 days of leaving. Your board's City liaison can help you obtain these forms or they can be found at this website: www.ethics.state.fl.us .

Boards which require financial disclosure include:

• Board of Trustees of the Consolidated Police Officers’ and Firefighters’Retirement Plan

• Board of Adjustment• City Plan Board• Code Enforcement Board

http://www.ethics.state.fl.us/

Electing Officers

Once per year, usually in October, Advisory Board members elect a Chair, Vice-Chair, and any other officers required by their founding legislation or bylaws. Before you accept a nomination, please consider whether your term as an Advisory Board member will expire during the coming year. No one is guaranteed re-appointment. If you are not appointed to a new term your board will have to hold an emergency election at their next meeting.

Correspondence & Communication

Any use of City government logos or letterhead must be coordinated with your staff liaison to prevent misrepresentation of board or City policies. Formal correspondence which states the board's position on an issue should always be coordinated with your staff liaison and approved by the City Commission. Be careful when communicating with the media – please be very clear that you are expressing your own opinions and are not speaking on behalf of your board.

Advisory boards are successful when members and City staff understand the board’s purpose and work together to achieve it. This provides the foundation for a good relationship built on mutual respect and a clear understanding of each other’s responsibilities.

Board members should:

• File a financial disclosure form if applicable.• Notify staff or the board Chair of any anticipated meeting absences.• Speak openly and clearly during meetings.• Listen and respond to members of the public who attend the meetings.• Vote on all motions (unless you have a conflict of interest - more on that in Meeting

Guidelines).• Note a conflict of interest and follow the appropriate procedures.• Monitor their attendance requirements.

City advisory boards are the first step for many important issues that go before the City Commission. The purpose of advisory boards is to advise the City Commission; it is not to make policy.

Your recommendations will always be considered; but, keep in mind the recommendations your board makes may not always be adopted by the City Commission, which frequently must take other factors into consideration before making a policy decision.

Staff members:

• Create the meeting agenda, with help from the board Chair.• Supply background information on agenda items to board members sufficiently in

advance of meetings.• Attend board meetings in a non-voting capacity.• Record attendance.• Take and distribute meeting minutes.• When requested, staff may make recommendations on agenda items.• Inform board members of City Commission actions concerning routine

recommendations and appeals.• Provide technical and administrative assistance to the board.• Provide initial orientation and continuing education for board members.• Monitor attendance of members and notify members whose attendance record is in

jeopardy.

Board members and staff share these responsibilities:

• Be on time for meetings.• Know and practice parliamentary procedure, as utilized by the Committee.• Be familiar with the issues: Review background information, the agenda and previous

minutes before the meeting.• Be courteous to each other and to members of the public.• Be open and responsive to questions and concerns.

Q. How often does my board meet? A. The number of times a board meets depends on its area of service, goals and mission. Please check with your staff liaison regarding meeting times, dates and locations.

Q. What is the policy for Excused Absences for Advisory Boards? A. Board members may be granted two (2) excused absences per calendar year for a medical reason or professional/educational obligation. Board members shall notify the board secretary of an excused absence prior to the meeting, if practicable. Please contact your staff liaison if you will be absent prior to the meeting.

Q. What is the policy for Excused Absences for Quasi-Judicial and Administrative Boards? A. The Board member has failed to attend four or more consecutive meetings or the board member’s overall attendance record is less than 66 2/3 percent for the 6 most recent board meetings at which voting occurred. Board members may be granted one excused absence per calendar year for a medical reason or professional/educational obligation. Board members shall notify the board secretary of an excused absence prior to the meeting, if practicable. Please contact your staff liaison if you will be absent prior to the meeting.

Q. How long will I serve? A. Most board member terms are three years with two term limits (except for the Board of Adjustment, City Plan Board, Development Review Board, and Historic Preservation Board).

Q. What if I can't finish my term? A. Submit a letter of resignation to your City staff liaison and Board Chair.

Q. May I serve another term? A. We hope this will be a rewarding experience for you and for City government. You will be contacted by your City liaison near the end of your term and asked if you would like to apply for another term. Advisory Boards/Committees generally serve a maximum of two terms. Members appointed to the Board of Adjustment, City Plan Board and Development Review Board do not have term limits, but need to reapply at the end of their term.

Q. May I serve on more than one board at the same time? A. Yes, with some exceptions, you may serve on more than one board (limited to membership on two advisory boards or one quasi-judicial and one advisory board).

Q. Who do I call if I have a question about advisory board procedures or need more information on some aspect of City operations? A. A City representative is present at each advisory board meeting. This person will assist you in getting the information you and your board need.

Public records

Public records are defined as all materials made or received by an agency in connection with official business which are used to perpetuate, communicate or formalize knowledge. This includes advisory boards and you as an advisory board member.

In addition to written documents, public records can be tapes, e-mails, photographs, films, videos and sound recordings. Florida's public records law establishes rules for how long these materials must be retained and when they can be destroyed. Your City staff liaison keeps master copies of board agendas, minutes, etc.

Sunshine Law and Public Records Law

Florida’s Sunshine Law was enacted in 1967. It establishes a basic right of access to most meetings of boards, commissions and other governing bodies of state and local governmental agencies or authorities. The Sunshine Law requires:

1) Meetings of public boards or commissions must be open to the public;2) Reasonable notice of such meetings must be given;3) Minutes of the meetings must be taken and promptly recorded.

The Sunshine Law applies to elected and appointed boards at the state and local level and to any gathering of two or more members of the same board to discuss some matter that will foreseeably come before that board for action. As an advisory board member, you must observe these laws. Therefore, do not talk with your fellow board members in person or by phone, letter, e-mail, etc., about any matters related to your board.

Florida’s Public Records Law provides a right of access to the records of state and local governments. Public Records include all materials (e.g. e-mails, sound recordings, software, etc.) made or received by a public entity or representative used to perpetuate, communicate, or formalize knowledge in connection with the transaction of official business. Every person who has custody of a public record shall permit the record to be inspected and copied at a reasonable time by any person desiring to do so.

• It is a good idea to consider everything you say or do at a board meeting to be apublic record; let this guide your actions.

• If you receive requests from citizens or members of the news media for public recordsin your custody, you must (with certain limited exceptions) provide access.

• You and/or City staff may not manipulate the timing of the release of public records.

To keep your meetings productive and on track, here are some handy tips:

You'll become very familiar with meetings as an advisory board member. You'll quickly learn to appreciate meetings which run smoothly, as opposed to those which drag on endlessly, yet accomplish little.

• Study any background materials beforehand, but don't make up your mind. Additionalinformation may be presented at the meeting, and you'll want to keep an open mindso you can fairly consider all the facts.

• Before the board can get down to business, it must have a quorum - in general amajority of members present or as defined by the bylaws.

• The Chair is responsible for moving the meeting along. But members should assistwith getting to the heart of an issue so a conclusion can be reached in a reasonableamount of time.

• The board may establish and publicize general guidelines governing the length ofpresentations and public participation.

• After the presentation and public participation, board members may want to askquestions. This time should be limited to board questions only, with discussion for oragainst an issue held until after a motion has been presented (the motion helps focusthe discussion).

• After questions are answered, a voting board member should make a motion. Afterthe motion is seconded, the Chair can open the floor to board discussion, making sureeach member keeps comments short and to the point.

• The Chair should try to keep members focused and moving to a conclusion. One wayis for the Chair to occasionally summarize what is being discussed.

Voting conflicts

Simply put, you can’t vote on an issue that may result in a special private gain or loss to you or your relative, business associate, or employer/client. An example of a special private gain is where you or your spouse owns something that would be affected by the vote or have an ongoing business relationship with someone whose interests would be affected.

If a voting conflict exists

If the conflict is known prior to the meeting:

• Disclose in writing and file with the staff liaison prior to the meeting (ask the staffliaison for a memorandum of voting conflict form).

• You may participate in the discussion, but…• Abstain from voting.

If the conflict is unknown prior to the meeting:

• Disclose orally at meeting.• Within 15 days of the meeting, disclose in writing and file with the staff liaison.• You may participate in the discussion, but…• Abstain from voting.

Members should contact their staff liaison and the City Attorney’s Office (352-334-5011) if they have a voting conflict question.

Imagine a meeting where everyone talks at the same time. Not much will get done. That's why there is parliamentary procedure.

These common sense rules allow for the orderly flow of ideas and discussion and are widely used to govern meetings. Some committees follow Parliamentary Procedure a guide to parliamentary procedure for more than fifty years. Don't worry if at first the process seems confusing. You’ll learn the lingo in a short time and before you know it, the procedures will become second nature.

A key element of parliamentary procedure is the motion. There are seven recognized steps in making a motion, as follows.

1. A member asks to be recognized: “Mr. or Madam Chair.”2. The Chair recognizes the member: “Ms. Smith.”3. The member states the motion: “I move the application be approved.”4. Another member (without waiting to be recognized) seconds the motion: “I second the

motion.”5. The Chair repeats the motion and calls for discussion: “It has been moved and

seconded that the application be approved. Is there any discussion?”6. After discussion, the Chair puts the motion to a vote: “If there is nothing new to be

added to the discussion, we are ready to vote. All those in favor of the applicationbeing approved say ‘yes.’ Those opposed say ‘no.’" The Chair pauses for the vote.

7. The Chair counts the votes and announces the outcome: “The motion passes/fails bya five to four vote.”

Here are other motions which are a part of parliamentary procedure:

Main motion: Only one motion before an assembly at a time; cannot be introduced when any other motion is before the group.

Motion to amend: Changes a motion before it comes up for final vote; takes precedence over the motion to which it applies (you must vote on the amendment before voting on the main motion).

Substitute motion: Amends by substituting another form, changed or additional wording.

We hope you found this handbook helpful. Below is the list of advisory board staff liaisons (subject to change), and on the following pages, you will find descriptions of each board. Additional information, as well as a copy of this handbook, is available online at http://www.cityofgainesville.org/GOVERNMENT/ClerkOfTheCommission/CABC_RegularAdvisoryBoardCommission/tabid/639/Default.aspx

Thanks for reading!

Advisory Board Name Staff Liaison Contact

# e-mail address

Art in Public Place Trust Committee Russell Etling 393-8445 [email protected]

Bicycle/Pedestrian Advisory Board Dekova Batey 393-8493 [email protected]

Board of Adjustment Lawrence Calderon 393-8690 [email protected] of Trustees of the Consolidated Police Officers’ and Firefighters’ Retirement Plan Brian Sergeant 393-8493 [email protected]

Citizens’ Advisory Committee for Community Development Deneace Joshua 393-8864 [email protected]

City Beautification Board Earline Luhrman 393-8188 [email protected]

City Plan Board Dean Mimms 393-8688 [email protected]

Development Review Board Lawrence Calderon 393-8690 [email protected]

Fire Safety Board of Adjustment JoAnne Rice 393-8379 [email protected]

Gainesville Code Enforcement Board Karen MacFarlane 393-8818 [email protected]

Gainesville Energy Advisory Committee Jim Gilmartin 393-1493 [email protected]

Gainesville Enterprise Zone Development Agency Lynn Janoski 334-2015 [email protected]

http://www.cityofgainesville.org/GOVERNMENT/ClerkOfTheCommission/CABC_RegularAdvisoryBoardCommission/tabid/639/Default.aspx

http://www.cityofgainesville.org/GOVERNMENT/ClerkOfTheCommission/CABC_RegularAdvisoryBoardCommission/tabid/639/Default.aspx








Gainesville Housing Authority Beth Pannell 872-5502 [email protected]

Gainesville Human Rights Board Candasy Tolbert 393-8727 [email protected]

Gainesville/Alachua County Cultural Affairs Board

Linda Demetropoulos 393-8445 [email protected]

Gainesville/Alachua County Regional Airport Authority Alan Penksa 373-0249 [email protected]

Historic Preservation Board Darlene Henrichs 393-8692 [email protected]

Nature Centers Commission Linda Demetropoulos 393-8445 [email protected]

Pension Review Committee Brian Sergeant 393-8493 [email protected]

Public Recreation and Parks Board Shannon Keleher 393-8526 [email protected]

Regional Transit System Advisory Board Nancy Wininger 393-7852 [email protected] Housing Initiatives Partnership Affordable Housing Advisory Committee John Wachtel 393-8568 [email protected]

Student Community Relations Advisory Board Connie Farrell 393-8470 [email protected]

Tree Advisory Board Mark Siburt 393-8187 [email protected]

Tree Board of Appeals Mark Siburt 393-8187 [email protected]






City of Gainesville SUMMARY

ADVISORY BOARDS/COMMITTEES

ART IN PUBLIC PLACES TRUST Russell Etling (352) 393-8532Ordinance 960440 (01/13/97) hereby created and established in the City Art In Public Places Trust Committees and Legislative #000829. Each Art In Public Places Trust Committee shall consist of five (5) regular members appointed for a project that qualifies for placement of art as described below. For each committee, whenever possible, two of the five appointed members shall be citizens with appreciation for the visual arts and three of the five appointed members shall be represent one or more of the following classifications: architect or interior designer, professional in the field of art, and art or architectural historian. Three (3) members of each committee shall be appointed by the City Commission and two (2) members appointed by the Board of County Commissioners. The director of the division having jurisdiction over the public building being constructed and the authorized architect for the project shall be designated as Members of the Art In Public Places Trust for that particular project. If there is no architect for the project, the Commission shall appoint an additional member representing one or more of the aforementioned classifications. All trust members shall serve without compensation. Members will serve on the committee until the artwork for the committee’s particular project as described in section 5.5-4 has been approved.

BICYCLE/PEDESTRIAN ADVISORY BOARD – Dekova Batey (352) 393-8493(13 members; 4-members appointed by the City; 4-members appointed by the County; and 4-members appointed by the MTPO; 1 Student Seat appointed by the City Commission) 3-year terms) CITY RESIDENCY REQUIRED FOR CITY APPOINTEES The Board shall study and make recommendations to the City Commission, the County Commission, and the MTPO on all matters concerning planning, implementation, and maintenance of policies, programs, and facilities for the safe and efficient integration of bicycle transportation into the urban area transportation system. This shall include, but not be limited to, the design of highway bicycle facilities, bicycle paths, bicycle parking, and the enforcement of traffic and bicycle safety regulations. The board will make recommendations to the City Commission and the Organization regarding budgetary matters in connection with its duties.

BOARD OF ADJUSTMENT – Lawrence Calderon (352) 393-8680(5-members; 3-year terms) CITY RESIDENCY REQUIRED. Quasi-Judicial Board. Created by Ordinance No. 1997 (December 16, 1984).and Ordinance No. 3777). The Board shall have the powers and duties under the zoning and building chapter Provisions, of the City: 1) Administrative Review; 2) Special Exceptions; 3) Variances; 4) Decisions; and 5) Additional duties as may, by ordinance, be delegated to it and which shall pertain to the above assigned powers.



BOARD OF TRUSTEES OF THE CONSOLIDATED POLICE OFFICERS' AND FIREFIGHTERS' RETIREMENT PLAN – Brian Sergeant (352) 393-8772 CITY RESIDENCY REQUIRED for the Two (2) Members appointed by the City Commission. The Board of Trustees oversees and administers the pensions of the Police Officers and Firefighters for the City of Gainesville. The Board composed of five (5) members; two (2) year terms): two (2) members appointed by the City Commission; one (1) Police Office and one (1) Firefighter elected by eligible members of the Police Officers' and Firefighters' Retirement Plan; and a (1) fifth member chosen by a majority of the previous four members and such person shall be appointed by the legislative body of the municipality. (Reference F.S. Chapters 175 and 185 and Ordinances 3342 (06/01/87) and 3439 (06/20/88).

CITIZENS’ ADVISORY COMMITTEE FOR COMMUNITY DEVELOPMENT – Deneace Joshua (352) 393-8864 Fifteen (15) members, three (3) year terms. Created by Resolution #R-74-144 (11/18/74), Reference Ordinance Numbers 1011, 1912, 2554. City Residency NOT Required. The Citizens’ Advisory Committee for Community Development (CACCD) makes recommendations to the City Commission and City Manager relating to the U.S. Department of Housing and Urban Development (HUD) Community Development Program and HOME Investment Partnership Program and shall lend support to, and seek support from, desirable programs and projects.

CITY BEAUTIFICATION BOARD – Earline Luhrman (352) 393-818815 Members; 3-year terms. City residency NOT required. The City Beautification Board was created by Ordinance No. 1011 (10/10/60); amended by Ordinance No. 1912 (08/20/73), Ordinance No. 2554 (10/03/77), Ordinance No. 3195 (02/17/86), and Ordinance No. 3222 (06/02/86) and 950289 (7/24/95). The City Beautification Board studies, investigates, develops, assists, advises, and recommends to the City Commission any and all matters pertaining to beautification, sanitation, environment and citizens’ participation relating to same. In carrying out its function and duties, the board shall advise and recommend plans to organizations and groups in the City and promote public interest in the general improvement of the appearance of the City.

CITY PLAN BOARD – Dean Mimms (352) 393-8688(7-members; 3-year terms) (Ordinance Nos. 874, 1158, 1998, and 3777) (60 Day Probationary Period) CITY Residency REQUIRED. Quasi-Judicial Board. The City Plan Board (CPB) gathers information and makes recommendations to the City Commission on a comprehensive plan of the City showing all major projected changes; the needs of the City with regard to recreation, parks and boulevards, the extension and opening of streets and avenues or other public ways or places and all other city plans and improvements; and changes and improvements in building and fire limit ordinances.



DEVELOPMENT REVIEW BOARD – Lawrence Calderon (352) 393-8680(7-members; 3-year terms) (Initial terms: two (2) one-year terms to expire November 1, 1991; three (3) two-year terms to expire November 1, 1992; and two (2) three-year terms to expire November 1, 1993). (60 Day Probationary Period). CITY RESIDENCY REQUIRED. Quasi-Judicial Board. Created by Ordinance No. 3679 (November 19, 1990) and Ordinance No. 3777 (June 10, 1992). The Development Review Board is a citizen board to review and approve or deny development plans submitted for its review pursuant to the provisions of Chapter 30 of the Gainesville Code of Ordinances; and shall be composed whenever possible of at least one from each of the following: 1) An architect or landscape architect; 2) A Civil Engineer; 3) A person engaged in real estate sales or development; 4) A professional with experience in natural or environmental sciences.

FIRE SAFETY BOARD OF ADJUSTMENT – JoAnne Rice (352) 334-5065(5-members; 3-year terms) (appointed by City Commission) (Ordinance No. 3388). Quasi-Judicial Board. The Fire Safety Board of Adjustment serves as an Appeals Board and to the greatest extent possible are qualified by training and experience in building construction and fire safety standards, and hereby authorized to hear appeals and to vary the application of any provision of the City of Gainesville Code when the City Code and the Building Code are in conflict.

GAINESVILLE CODE ENFORCEMENT BOARD – Karen McFarlane (352) 393-8818Seven (7) members; three (3) year terms. Reference Ordinances 2667 and 2753. CITY RESIDENCY REQUIRED. Quasi-Judicial Board. The Gainesville Code Enforcement Board shall have jurisdiction to hear and decide cases in which violations are alleged of any provisions of the Gainesville City codes and ordinances relating to buildings, electrical code, fire protection, housing code, licenses, plumbing, signs and street graphics, ventilation, heating, air conditioning, refrigeration, and zoning. Membership shall be composed, whenever possible, of persons experienced in the following professions: 1) architect; 2) business person; 3) engineer; 4) general contractor; 5) subcontractor; 6) realtor. Members will be registered, licensed, and/or certified in their profession as designated by Ordinances 2667 and 2753.

GAINESVILLE ENERGY ADVISORY COMMITTEE – Jim Gilmartin (352) 393-1493 (9-members; 3-year terms) City Residency NOT Required. The Gainesville Energy Advisory Committee (GEAC) advises the City Commission on energy policy matters and reviews the continuing work of the Energy Management and Consumers Affairs Department. The committee will be involved with the other community organizations in developing an Energy Action Plan for the City of Gainesville and making recommendations to the City Commission for implementation. Refer Ordinance No. 2815 (01/24/83); GEAC formed under RUB with a different name on April 5, 1978; name changed on January 7, 1980 and June 14, 1982.



GAINESVILLE ENTERPRISE ZONE DEVELOPMENT AGENCY – Lynn Janoski (352) 334-2015Nine (9) members; four (4) year terms. Created by Ordinance No. 4073 (04/24/95) to carry out the economic development and redevelopment purposes of Chapter 290, Florida Statutes. Pursuant to s. 290.0056 composition must be 8-13 members; commissioners must be appointed by Ordinance. At least one representative from each of the following must be appointed to the Board of Commissioners: 1) chamber of commerce; 2) local finance or insurance entity; 3) business operating within the nominated area; 4) resident residing within the nominated area; 5) non-profit community based organization operating within the nominated area; 6) the local private industry council; 7) local code enforcement agency; and 8) the local law enforcement agency.

GAINESVILLE HOUSING AUTHORITY – Beth Pannell (352) 872-5502 (5 members; 4-year terms; membership includes one (1) tenant-commissioner) (Created by Resolution, August 1, 1966 - Page 572, Minute Book 73). Amended by Resolutions R- 84-70 (09-17-84) and R-88-27 (08-01-88) City Residency NOT Required. The Gainesville Housing Authority (GHA) establishes policy of the Authority and is responsible for the planning, financing, construction, leasing, managing and maintaining of low rent public housing, subject to applicable laws and contractual relations with U.S. Department of Housing and Urban Development and the City Commission. GHA created by Resolution, August 1966. Note: Members of the GHA are referred to as Commissioners.

GAINESVILLE HUMAN RIGHTS BOARD –Candasy Tolbert (352) 393-8727 (Seven (7) members; 3-year terms). CITY RESIDENCY REQUIRED. Membership should be representative of the city’s population. Created by Ordinance 980524 (12/14/98) amending Chapter 8 of the Code of Ordinances. The Gainesville Human Rights Board serves as a Quasi-Judicial board authorized to: 1) adopt rules and procedures necessary to conduct the business of the board; 2) subpoena and compel the production of evidence necessary for investigation of complaints filed for any alleged discrimination based upon sexual orientation, race, color, gender, age, religion, national origin, marital status, disability, or gender identity as it relates to housing, employment, public accommodation, and fair credit; and, 3) provide for informational, educational, and civil actions, penalties, and other remedies to carry out the purposes of this chapter.

GAINESVILLE/ALACHUA COUNTY CULTURAL AFFAIRS BOARD – Linda Demetropoulos (352) 393-8445 (15-members; 3-year terms) (Ten (10) members appointed by the City Commission; five (5) members appointed by the County Commission). City Residency NOT Required. NO MEMBER MAY BE ON THE STAFF OF AN ARTS ORGANIZATION. Reference Ordinances 2397, 3154, 3486 and 3913. Add one Student Adjunct Member [Ordinance No. 3427 (03/28/88)]; and changing name of board and method of appointment of five members [Ordinance No. 3586 (11/14/88)]; and consolidation of Art in Public Places Trust (Ordinance No. 3913; 10/18/93); and the separation of the Art in Public Places Trust (Ordinance No. 960440; adopted 01/13/97). The Gainesville/Alachua County Cultural Affairs Board (GACCAB) advises the Director of the Department of Cultural Affairs in the promotion of fine arts, literary arts, performing arts and crafts, develops local art resources and assists the Director of the Department of Cultural Affairs in the planning and implementation of community arts involvement in and around the City of Gainesville. CULTURAL AFFAIRS BOARD SUBCOMMITTEES: 1) Arts Education; 2) Budget and Grants; 3) Planning; 4) Outreach; 5) Cultural and Economic Development

GAINESVILLE/ALACHUA COUNTY REGIONAL AIRPORT AUTHORITY – Alan Penksa (or Suzanne) (352) 373-0249 (Nine (9) members; 3-year terms) (Created by HB 1419 of the 1986 Florida Legislature) The purpose of the Authority is to manage and operate the airport and airport facilities, hereby creating a dependent special district to be known as the Gainesville/Alachua County Regional Airport Authority.

HISTORIC PRESERVATION BOARD– D. Henrichs (352) 393-8692Nine (9) members; three (3) year terms. Two Consecutive Term Limit [Reference Ordinance No. 2842 (03/28/83); Ordinance No. 3541 (Name Change) (06/12/89)]. CITY RESIDENCY REQUIRED. Quasi-Judicial Board. All members of the board shall be residents of the City. One (1) member shall be a registered architect. The City Commission shall, when possible, appoint a representative from each of the following areas of expertise: 1) History; 2) Real Estate and/or Real Property Appraisal and/or Finance; 3) Urban Planning and/or Law; 4) Engineering and/or Building Construction; and 5) Landscape Architecture. The responsibility of the Historic Preservation Board (HPB) shall be to: 1) update the official inventory of cultural resources and submit recommendations and documentation to the City Commission; 2) develop programs to stimulate public interest in urban neighborhood conservation policies and goals; 3) advise property owners concerning funding and grant sources which might be available for the identification, protection, enhancement, perpetuation, and use of historic, architectural, archeological, and cultural resources; 4) cooperate with city, county, regional, state and federal government agencies in planning proposed and future projects to reflect the concerns and policies expressed in this article, and assist in the development of proposed and future land use plans; 5) advise property owners and local governmental agencies concerning the proper protection, maintenance, enhancement and preservation of cultural resources; 6) advise the City Commission concerning the effects of local governmental actions on cultural resources; 7) review and recommend sites, buildings, structures, objects, areas and districts, both public and private, for listing on the local register for historic places; and otherwise further the objectives and purposes defined in section 12-2 of the Gainesville Code of Ordinances.

NATURE CENTERS COMMISSION – Stephanie Nagid - (352) 393-8425(12-members; 3-year terms) City Residency NOT Required. The Nature Centers Commission (NCC) assists the City Commission through recommendations and advice given in respect to developing programs, ordinances, use regulations and resource management policies as required to protect the natural system and other values to the Nature Centers of the City of Gainesville. The NCC was

created by Ordinance 2062 (07/21/75); amended by Ordinances 2592 (04/27/81) and 3088 (12/17/84).

PENSION REVIEW COMMITTEE – Brian Sergeant (352) 393-8772Five (5) members; five (5) year terms. City Residency NOT Required. SUCCESSFUL INVESTMENT AND ADVISORY EXPERIENCE REQUIRED. Created by Ordinance No. 31409; Reference Resolutions R-8338 (07/11/83); R-83-65 (10/03/83) and R-84-39 (06/04/84); and Amending Section 2(b) entitled “Appointment and Membership” by creating staggered five-year terms, eliminating ex-officio non-voting members, and clarifying that the Plan Administrator or designee acts as Secretary to the Committee (Resolution 001219 (05/14/01). The Committee shall assist the City Commission in carrying out its fiduciary responsibility as Board of Trustees of the City's pension funds by acting as an Advisory Committee on investment matters and Board referrals. The Committee shall also review investment policies and Investment Manager Performance.

PUBLIC RECREATION AND PARKS BOARD – Shannon Keleher (352) 393-8526Nine (9) members appointed by the Gainesville City Commission; three (3) year terms; two (2) ex-officio members - one (1) School Board appointment, one (1) Alachua County Appointment and one (1) Student Adjunct Member. City Residency NOT Required. The Public Recreation Board (PRB) advises the City Commission and offers recommendations as to the needs of the City on all matters pertaining to recreation within the City. Reference: Code of 1949 amended with Ordinance 1650 (01/05/70) and Ordinance 2592 (04/27/81). Name changed from Public Recreation Board 01/23/06, #050420.

REGIONAL TRANSIT SYSTEM ADVISORY BOARD – Nancy Wininger (352) 393-7852 (Nine (9) Members; 3-Year Terms. Board recreated with the adoption of Ordinance #960051 (March 10, 1997). The duties of the Regional Transit System Advisory Board shall be to advise the City Commission on all matters relating to public transit development in the City of Gainesville and Alachua County including 1) to develop and analyze policies concerning the operation of the regional transit system; 2) to develop approaches for financing the regional transit system on a long-term basis; 3) to review rider-ship, routes, rates and other related matters; 4) to consider questions referred to it by the City Commission. All recommendations must include City Manager or designee comments. And, to review all matters relating to the Regional Transit System that must be approved by the City Commission. The issues will then be sent to the City Commission with the recommendations of both the board and City Manager or designee. Membership shall be composed of: Six (6) CITY RESIDENTS appointed by the City Commission and three (3) Residents of Alachua County appointed by the County Commission from among the following individual groups: (1) Regular user of the transit system; (2) Senior Citizen; (3) Person with a disability; (4) University of Florida student; (5) Chamber of Commerce Representative; (6) Major employer in the local area; (7) Environmental community; (8) Neighborhood/homeowners associations; (9) Student oriented housing developments; (10) Santa Fe College student; (11) Metropolitan Transportation Planning Organization Citizen Advisory Committee.

STATE HOUSING INITIATIVES PARTNERSHIP PROGRAM AFFORDABLE HOUSING ADVISORY COMMITTEE – John Wachtel (352) 393-8568Eleven (11) members, three consecutive (2) year terms. Created by Ordinance #070872 (04/14/2008). City Residency IS Required. The State Housing Initiatives Partnership Affordable Housing Advisory Committee (SHIP AHAC) makes recommendations to the City Commission and City Manger relating to the SHIP Program; makes recommendations for strategies to reduce regulatory barriers to developing affordable housing in the community; and shall lend support to, and seek support from, desirable programs and projects. The advisory committee may perform other

duties at the request of the City including making recommendations to the City Commission and City Manager for other City funded programs.

STUDENT COMMUNITY RELATIONS ADVISORY BOARD – Connie Farrell (352) 393-8470 (7-members; three (3) Students attending a postsecondary educational institution; (3) non-student (defined as a person who is not a student as defined previously); and one (1) administrator member. The three (3) Student and three (3) non-Student members must be CITY RESIDENTS. The City Commission may appoint two (2) additional administrators from postsecondary educational institutions to be non-voting members of the board. Student Members shall be appointed for a term of one (1) year. Administrator and non-student members shall be appointed for a term of two (2) years. Members may be reappointed for consecutive terms, but nonmember shall serve more than four successive years. The goal of the Student Community Relations Advisory Board is to strive for a more cohesive non-student and student community; to act as a vehicle for students and non-students to voice their concerns and opinions; to review, discuss and forward recommendations as appropriate, on issues, concerns and initiatives relevant to students and non-students; to assess and address needs of non-students as they pertain to student issues; to be a knowledgeable liaison between the City Commission and the students and nonstudents of Gainesville; to encourage involvement by non-students and students in planning and implementation of improvements; and to ensure that student issues are addressed by providing a link between the students, non-students, and the City Commission.

TREE ADVISORY BOARD – Mark Siburt (352) 393-8187(5-members; three (3) year terms; 4 members should have knowledge of urban forestry. Terms shall expire on January 1st of the year the terms expire. Appointments shall be made for three (3) year terms or for unexpired terms.) Reference Ordinance No. 3592, January 22, 1990. The Board shall act as the technical information collector; clarify tree regulations; act on referrals; guide the creation of a Master Tree Plan; assist in the development of the goals and objectives for the City's Comprehensive Plan with respect to trees; advise all departments of the City on tree issues; communicate general tree information; and develop tree projects; serve on the Tree Board of Appeals.

TREE BOARD OF APPEALS – Mark Siburt (352) 393-8187(3-members nominated by the Big Tree Committee and appointed by the City Commission; 3-year terms) City Residency NOT Required. Quasi-Judicial Board. The Tree Board of Appeals has been established to hear appeal regarding dangerous or dead trees designated for removal (including those recommended for removal (including those recommended for removal by the City Arborist). Established by Ordinance No.3529 (04/10/89).

For Assistance call (352) 393-8665

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BPAB CONTACT INFORMATION: Bicycle/Pedestrian Advisory Board Dekova Batey, Staff Liaison

(Physical-City of Gainesville Public Works)

405 NW 39th Avenue Gainesville, Florida. 32609-1738

(Mailing)

PO Box 490, MS 58 Gainesville, Florida. 32627-0490 Phone: 352-393-8493 Fax: 352-393-7987 Email: [email protected] Website: www.cityofgainesville.org/bikeped

BPAB Information & Resource Directory August 2017 Organized by: Dekova T. Batey, BPAB Staff Liaison / City of Gainesville Public Works



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