BAYSIDEUNIVERSITY OF MASSACHUSETTS BOSTON

MAIN CAMPUSUNIVERSITY OF MASSACHUSETTS BOSTON 1

Administration & FinanceFacilities Department

FY13 Budget PresentationMay 29, 2012

Some Dimensions of the Facilities Challenge

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Buildings # GSF Laboratory Spaces (Instruction and Research)

Main campus 10 2,459,178 # of Spaces 550Nantucket 5 3,060 NSF 194,726

Bayside 4 275,000 Acid Neutralization Tanks 519 2,737,238 (6,750 gallon total capacity)

Acreage De-ionized Water Systems 15Main campus 100+ Fume Hoods 190

Bayside 20 Lab Faucets 1,350+120+

Parking SpacesAir Handling Units Main campus 2,570

Main campus 77 Bayside 1500 +/-Bayside 38

115 PlumbingToilet Fixtures 518

Classrooms Rest Room Sinks 347Number 99

NSF 64,225 Salt Water Pump HouseSeats 4,471 Outflow Pipe (in feet) 1,800'

Non-Contact Heat Exchangers 4Elevators 29 Salt Water Circulating Pumps 4

(3 @ 7,500 & 1 @ 3,750 GPM)

Emergency Generators Salt Water Strainers 4Main Campus 10

Bayside 1 Utility Plant11 Boilers (2 @ 800 & 1 @ 400 HP) 3

Chillers (3 @ 2,000 tons each) 3Exterior Doors 300+ 13.8 kV Load Break Swithes 24

Main Electric Line Switches 4

Windows 1,100+

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Facilities Department FY13 Base Budget by Major Spending Category

Budget Area FY13 Facilities Base Budget % of FY13

Base Budget

Utilities $6,785,000 34.3%

Personnel Expenses $5,943,403 30.0%

Operational Services Contracts $3,091,758 15.6%

Maintenance Services Contracts $1,370,628 6.9%

TFA Charge $1,214,242 6.1%

Self-Performed Renovation and Maintenance Projects $700,000 3.5%

Materials, Supplies and Equipment $579,500 2.9%

Administrative Expenses $118,162 0.6%

$19,802,693

Facilities Department Organizational Structure

Assistant Vice Chancellor for

Facilities Management

Deputy Director of Facilities for Daily

Operations

Deputy Director of Facilities for Utility,

Mechanical, Electrical and Plumbing

Systems

Deputy Director of Facilities for Project

Management

Deputy Director of Facilities for Planning

and Information

University Locksmith

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FY13 Facilities Department Strategic Requests

Four (4) new positions for beginning operations at the ISC focusing on MEP systems and building management system/controls

$157,708(Thirty weeks)

New utility costs as ISC building systems become operational during the course of FY13

$114,450

Increase UMass Boston-funded deferred maintenance work consistent with the Chancellor’s goals and System Office directives.

$545,000

Increase funding available for renovations to improve and maximize space utilization including design, construction and furnishings

$272,000

Increase “subject matter expert” contracted services as project size and complexity changes (for example, geo-technical, accessibility)

$56,980

Expand space planning services (in-house and consultant) to improve and maximize the utilization of existing campus space.

$231,435

Total FY13 Strategic Requests $1,378,073

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Facilities Department Organizational StructureUtilities, Mechanical, Electrical and Plumbing Systems

Deputy Director of Facilities

for Utilities and MEP Systems

Assistant Director

of Utilities

Utility Plant/EMS Refrigeration

Assistant Director of Trades/MEP

Electrical Shop Plumbing Shop HVAC ShopBuilding

Management System/Controls

Laboratory Facilities

Maintenance Manager

Contracted Services

Boiler MaintenanceChiller Maintenance

Elevator MaintenanceHVAC Filter ReplacementFire Alarm Maintenance

Fire Sprinkler Maintenance,Salt Water Pump House

Maintenance

Request 1.0 FTE new for ISC operations

Request 1.0 FTE new for ISC operations

Request 2.0 FTE new for ISC operations

Four (4) new positions for beginning operations at the ISC focusing on MEP systems and building management system/controls

$157,708(Thirty weeks)

New utility costs as ISC building systems become operational during the course of FY13

$114,450

UMass Boston UtilitiesExisting Supported Equipment

Chiller

Chilled Water Pumps

Condensing Water Pumps (heat rejection)

Filter/Heat Exchangers

Domestic water pumps

Fire Pumps

Boilers

Hot Water Pumps

Switchgear

Motor Control Center

Emergency Generator x11

Natural Gas

New Equipment to be Supported

Building Management System Chilled Beam HVAC Heat Recovery Chiller

Building Wide Lighting Control

Cooling Tower High Efficiency Fume Hoods Closed Transition ATSDemand Control

Conference Room Ventilation

Facilities Department Organizational StructureProject Management

Deputy Director of Facilities for

Project Management

Owner’s Representative Services

(in-house)

Contracted ServicesArchitectsEngineers

Building Forensic SpecialistsCode Consultants

Accessibility ConsultantGeo-Technical Consultants

Other Expert Area Consultants

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Increase UMass Boston-funded deferred maintenance work consistent with the Chancellor’s goals and System Office directives.

$545,000

Increase funding available for renovations to improve and maximize space utilization including design, construction and furnishings

$272,500

Increase “subject matter expert” contracted services as project size and complexity changes (for example, geo-technical, accessibility)

$56,980

Facilities Department Organizational StructurePlanning and Information

Deputy Director of Facilities for Planning and Information

Administrative Services

-Accounting

-Personnel Payroll

-Warehouse

Management Information Systems Planning and Information

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Expand space planning services (in-house and consultant) to improve and maximize the utilization of existing campus space.

$231,435

Facilities Department Organizational StructureDaily Operations

Deputy Director of Facilities for Daily Operations

Grounds Services Carpentry Shop Paint Shop

Service Response

Contracted Services:

Custodial Services Pest Control

Overhead DoorSnow Removal

GlazingFlooring

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FY13 Five Percent Reduction Strategy

5% Reduction Target = $476,864 (excludes Utilities and Janitorial Services)

• Limit renovation/capital improvement projects funded through the Facilities Department Operating Budget ($262,634)

• Reduce contracted electrician services ($109,000)• Reduce Temporary Employees and Graduate Assistants ($88,880)• Reduce Facilities paid moves ($16,350)

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“Let’s learn to love our infrastructure.  Beyond knowing just enough to help the engineers maintain it, and beyond digging out the funds to pay for it, we should appreciate it. …People persist in believing that these systems will somehow maintain themselves, expand themselves, improve themselves without anybody having to put anything in.  But we can keep this remarkable infrastructure, this eighth wonder of the world, only if we are willing to work together for it.  It’s that simple.”

 

From “On the Grid: A Plot of Land, an Average Neighborhood, and the Systems That Make Our World Work.” by Scott Huler

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