authorization to execute agreements between ......2008/06/19 · university of new york to...

Trustee Resolution # ______

AUTHORIZATION TO EXECUTE AGREEMENTS BETWEEN FINGER LAKES COMMUNITY COLLEGE, ONTARIO COUNTY, AND, SENECA, STEUBEN, WAYNE AND YATES COUNTIES TO OFFER COLLEGE COURSES DURING THE

2019-2020 ACADEMIC YEAR

WHEREAS, the Boards of Supervisors of Seneca, Wayne, Steuben and Yates County Legislatures anticipate authorizing non-credit and college-level course offerings in their respective counties by Finger Lakes Community College during the 2019-2020 academic year; and WHEREAS, the Finger Lakes Community College President and administration have reviewed and recommended approval of said agreements; and WHEREAS, the FLCC Board of Trustees Education & Planning Committee has also reviewed and approved said agreements; and NOW, THEREFORE BE IT RESOLVED, that the chairperson of the FLCC Board of Trustees is authorized to execute agreements with Seneca, Steuben, Wayne and Yates counties to offer non-credit remedial and vocationally-related courses, and courses for high school students earning dual-credit by Finger Lakes Community College during the 2019-2020 academic year.

Approved by the FLCC Board of Trustees at the meeting on August 7, 2019 August 7, 2019 _______________________ __________________________________ Date Geoffrey Astles, Board Chair Donald Cass, Secretary of the Board I do hereby certify that I have compared the foregoing copy with the resolution duly adopted by the Board of Trustees of Finger Lakes Community College sponsored by Ontario County at their regular meeting held on August 7, 2019, and entered in the minutes thereof. That said copy is a true and correct transcript of the whole of said resolution, in witness whereof, I have hereunto set my hand this 7th day of August 2019.

____________________________________________ Janet Carabell, Assistant Secretary of the Board

Trustee Resolution # ___

APPROVE REVISIONS TO ANIMALS ON CAMPUS POLICY

WHEREAS, the Animals on Campus Policy had not been reviewed since 2012; and

WHEREAS, a group of key stakeholders from Student Affairs, Academic Success and Access Programs, Enterprise Risk Management, and Campus Policy reviewed best-practice in the area of Animals on Campus; and

WHEREAS, a the current policy has no procedures addressing how to monitor the activity of such animals; and

WHEREAS, it is our belief that Student Affairs and Campus Police are better suited to address this policy; and

WHEREAS, the following adjustments have been made:

Housed under the direction of Student Affairs and Campus Police,

Procedures established to request registration,

ASA compliant questions are outlined for the community to ask to ensure compliance with ADA,

Procedures are established for service animals in training,

NOW, THEREFORE BE IT RESOLVED, that the FLCC Board of Trustees does hereby approve the changes for the Animals on Campus.

Approved by the FLCC Board of Trustees at the meeting on August 7, 2019

August 7, 2019 _______________________ __________________________________ Date Geoffrey Astles, Board Chair Donald Cass, Secretary of the Board

I do hereby certify that I have compared the foregoing copy with the resolution duly adopted by the Board of Trustees of Finger Lakes Community College sponsored by Ontario County at their regular meeting held on August 7, 2019, and entered in the minutes thereof. That said copy is a true and correct transcript of the whole of said resolution, in witness whereof, I have hereunto set my hand this 7th day of August 2019.


Trustee Resolution # _________

APPROVE STUDENT CODE OF CONDUCT

WHEREAS, general adjustments are made annually to the Student Code of Conduct to ensure that the College is treating all students appropriately and in accordance with any SUNY, State and Federal laws; and

WHEREAS, this policy was endorsed by Academic Senate at their May 16, 2019 meeting; and

WHEREAS, a new policy statement was created;

NOW, THEREFORE BE IT RESOLVED, that the FLCC Board of Trustees does hereby approve the changes for the Student Code of Conduct.






APPROVE SEXUAL MISCONDUCT AND NON-DISCRIMINATION POLICY FOR STUDENTS

WHEREAS, general adjustments have been made to FLCC’s Sexual Misconduct & Discrimination Policy for Students are needed in order for FLCC to remain in compliance with State and Federal laws; and WHEREAS, this policy was endorsed by Academic Senate at their May 16, 2019 meeting; and WHEREAS, the policy language should be adjusted as follows:

A cleaner policy statement was created to follow with the FLCC policy template

Adjusted language from victim/accused to reporting and responding parties to comply with New York State Article 129 B throughout the document

Aligned the Rights to a Hearing section to align with best practice and NYS Article 129B

Clarification of who is covered by the policy

A clear understanding of Evidentiary of Standard is outlined

The definition of Sexual Misconduct is clearly articulated



Trustee Resolution #__________

APPROVE REVISIONS TO ACADEMIC GRIEVANCE POLICY

WHEREAS, general adjustments are made annually to the Academic Grievance Policy to ensure that the College is treating all students appropriately and in accordance with any SUNY, State and Federal laws; and

WHEREAS, this policy was endorsed by Academic Senate at their May 16, 2019 meeting; and

WHEREAS, significant adjustments to the policy and procedures including:

Clearly outlining the role of the Director of Community Standards & Counseling in both the informal andformal process.

Eliminating the term “faculty” to using Instructor of record consistently.

Instructor of record changed to instructor(s) of record.

Including the need for merit to be met prior to a formal board being convened.

The rights of both the student and the instructor(s) of record are clearly outlined.

NOW, THEREFORE BE IT RESOLVED, that the FLCC Board of Trustees does hereby approve the changes for the Academic Grievance Policy.






Deactivation/Discontinuance of Administrative Professional AAS & Certificate

WHEREAS, the Administrative Professional AAS and Certificate programs have experienced significant enrollment decline and retention issues; and WHEREAS, students seeking employment in related fields would be better served in the AAS Business Administration program; and WHEREAS, the proposal to Deactivate and Discontinue the Administrative Professional AAS & Certificate has been approved through the shared governance process according to FLCC Policy A-25 Program Deactivation, Reactivation, and Discontinuation; and WHEREAS, students currently enrolled in the programs will be accommodated to allow them to allow them to complete their program; NOW, THEREFORE BE IT RESOLVED, that the FLCC Board of Trustees approve submitting a proposal to the State University of New York to deactivate the Administrative Professional AAS & Certificate as of September 1, 2019 and to discontinue the Administrative Professional AAS & Certificate as of August 31, 2021.



Trustee Resolution # _____________

SUNY DISTINGUISHED PROFESSORSHIP NOMINATION TO JAMES HEWLETT

WHEREAS, the Distinguished Professorship is a category within the SUNY Distinguished Faculty Ranks and is conferred upon faculty having achieved national or international prominence and a distinguished reputation within the individual’s chosen field through significant contributions to the research and scholarship, or through artistic performance or achievement in the fine and performing arts; and WHEREAS, the Distinguished Faculty designation is the highest conferred by the SUNY Trustees, representing a promotion in rank or honorific distinction. Appointees are inducted into the SUNY Distinguished Academy, leveraging their expertise in support of SUNY’s mission and strategic priorities; and

WHEREAS, Professor James Hewlett is a national leader in science education and, in particular, undergraduate research at community colleges; and

WHEREAS, under Professor Hewlett’s leadership, the Community College Undergraduate Research Initiative (CCURI) has developed a successful model for undergraduate research that is grounded in a case study methodology that engages students in deep conceptual understanding and exposes students to ongoing CCURI research projects; and

WHEREAS, since 2003, Professor Hewlett has been the Principal Investigator (PI) or Co-PI on grants totaling more than $23 million; authored 13 peer-reviewed journal articles and book chapters; authored over 25 published abstracts, posters, or other academic contributions, and he has given 33 invited speaker presentations;

NOW, THEREFORE BE IT RESOLVED, that the FLCC Board of Trustees does hereby nominate Professor James Hewlett for the SUNY Distinguished Professorship.



Trustee Resolution # ____________

RESOLUTION OF APPRECIATION TO GRACE LOOMIS

WHEREAS, Grace Loomis, Human Resources Officer, has been an invaluable resource for the college during her twenty-nine year tenure at FLCC; and

WHEREAS, Grace has spent a lifetime supporting the health and welfare of our faculty, staff and students in so many important ways; and

WHEREAS, Grace has been diligent in carrying out the Board's requests for information; and

WHEREAS, Grace has overseen the growth of complex HR activities over the past three decades that included increased responsibilities for Affirmative Action, Americans with Disabilities (ADA), Title IX, Equal Opportunity (EO), negotiations, pay and benefits compensation, health and wellness, and compliance with a multitude of federal, state and local laws and statutes; and

WHEREAS, Grace always has a smile on her face and a hearty laugh that fills the hallways, which will be missed;

NOW, THEREFORE BE IT RESOLVED, that the FLCC Board of Trustees expresses its sincere appreciation to Grace Loomis for her dedicated service to Finger Lakes Community College, its faculty, staff and students.


August 7, 2019 _________________________ __________________________________ Date Geoffrey Astles, Board Chair Donald Cass, Secretary of the Board


________________________________________ Janet Carabell, Assistant Secretary of the Board

Success. It's In Our Nature.

Trustee Resolution # ____ _

ADJUST THE FINGER LAKES COMMUNITY COLLEGE PROFESSIONAL SERVICE POSITIONS ROSTER

WHEREAS, Finger Lakes Community College has updated its position roster that lists position titles determined by the

Finger Lakes Community College Board of Trustees in the professional service as defined by §6306 (2) of New York State

Higher Education Law as approved by the Chancellor of the State University of New York, and;

WHEREAS, the following are new job descriptions for Finger Lakes Community College;

New Title

Assistant Director of Academic Advising, Career and Transfer Services (7.9.19)

Associate Vice President of Academic Technology and High Impact Practices (4.29.19)

Junior IT Systems Programmer (6.19.19)

WHEREAS, the following is a revised job description for previously approved job description for Finger Lakes Community

College:

New Title

Chief of Campus Police (7 .24.19)

Director of Marketing and Enrollment Communications (5.7.19)

Previous Title

Director of Campus Safety (10.11.07)

Director of Marketing (3.10.08)

NOW, THEREFORE BE IT RESOLVED, that the FLCC Board of Trustees hereby requests that the roster of professional

service positions be adjusted in the manner described herein.

August 7. 2019

Date


Geoffrey Astles, Board Chair Donald Cass, Secretary of the Board

I do hereby certify that I have compared the foregoing copy with the resolution duly adopted by the Board of Trustees of

Finger Lakes Community College sponsored by Ontario County at their regular meeting held on August 7, 2019, and

entered in the minutes thereof. That said copy is a true and correct transcript of the whole of said resolution, in witness

whereof, I have hereunto set my hand this 7th day of August 2019.

Janet Carabell, Assistant Secretary of the Board

Trustee Resolution# ____ _

APPROVE NON-UNIT EMPLOYEES REAPPOINTMENTS: 2019-2020

WHEREAS, the following non-unit employees have received annual evaluations from the immediate supervisors and the

College President recommends their reappointment for the period September 1, 2019 to August 31, 2020;

NOW, THEREFORE BE IT RESOLVED, that the FLCC Board of Trustees does hereby reappoint the following non-unit

employees to their respective positions:

James R. Dempsey, Vice President of Administration & Finance

Jonathan Keiser, Provost, Vice President of Academic and Student Affairs

Louis Noce, Chief Advancement Officer

Debora H. Ortloff, Vice President of Strategic Initiatives and Assessment

John M. Taylor, Chief Information Officer

Carol S. Urbaitis, Vice President of Enrollment Management

Catherine L. Ahern, Director of Buildings & Grounds

Jacob E. Amidon, Associate Vice President of Academic Affairs

Catherine A. Burns, HR Compliance Coordinator

Sim J. Covington, Jr., Chief Diversity Officer

Joseph L. Delforte, Assistant Vice President of Administration & Finance & Controller

Michael J. Fisher, Associate Vice President of Enrollment Management

Lenore L. Friend, Director of Public Relations & Community Affairs

Dawn M. Hess, Director of Enterprise Risk Management & Environmental Health & Safety

Cathryn F. Kent, Associate Vice President of Instruction

Jason R. Maitland, Chief of Campus Police

Sarah E. Whiffen, Associate Vice President of Student Affairs

Patricia C. Zimmer, Assistant Director of Human Resources

Janet Carabell, Executive Secretary to the President

Tracy L. Faunce, Assistant Human Resources Specialist

Sheree L. Hooper, Principal Account Clerk

Laurie Sickles, Assistant to the Provost

Ainsley M. Sikora, Human Resources Specialist

Approved by the HCC Board of Trustees at the meeting on August 7, 2019

August 7, 2019 Date Geoffrey Astles, Board Chair Donald Cass, Secretary of the Board



Trustee Resolution #_____________

APPROVE REVISIONS TO POLICY: HAZARD COMMUNICATION AND RIGHT TO KNOW

WHEREAS, Finger Lakes Community College Community reviews policies and procedures on a regular basis; and WHEREAS, adjustments to these policies and/or procedures come from guidance from the County, SUNY, NYS and Federal Law; and WHEREAS, the current revisions reference regulations that have been updated; NOW, THEREFORE BE IT RESOLVED, that the FLCC Board of Trustees hereby approves the revisions to the Hazard Communication and Right To Know policy; and BE IT FURTHER RESOLVED, that certified copies of this resolution be sent to the FLCC Vice President of Administration & Finance, the FLCC Director of Enterprise Risk Management and Environmental Health and Safety.



Trustee Resolution # _______________

ACCEPT REQUEST FOR PROPOSAL: MARKETING AND COMMUNICATION SERVICES

WHEREAS, resolution #49-2019, dated June 5, 2019, approved entering into an agreement between Finger Lakes Community College (“FLCC”) and a marketing research firm to obtain professional marketing and communication services targeting adult learners to promote certain program offerings to in-state and out-of-state students; and WHEREAS, FLCC has advertised a request for proposals (“RFP”) to obtain such professional services from market research firms to assist with promotion of online and Weekend College program offerings targeting adult learners within and outside the FLCC service area (#R19054) for FLCC; and WHEREAS, the College administration recommends awarding the contract to Carnegie Dartlet, LLC with a term beginning July 3, 2019 through January 31, 2020, at a cost of $96,552 plus reimbursement for travel, preparation, and follow-up time (for a total cost not to exceed $100,000); and NOW, THEREFORE BE IT RESOLVED, that the FLCC Board of Trustees hereby grants authority to the Vice President of Administration and Finance to execute an agreement with Carnegie Dartlet, LLC, 210 Littleton Rd., Suite 100, Westford, MA 01886, at a cost of $96,552, plus reimbursement for travel, preparation, and follow-up time (for a total cost not to exceed $100,000), with a term beginning July 3, 2019 through January 31, 2020; and, BE IT FURTHER RESOLVED, that certified copies of this resolution be sent to the FLCC Vice President of Administration & Finance, the FLCC Vice President of Enrollment Management and the Ontario County Purchasing Director.


August 7, 2019 ________________________ ______________________________ Date Geoffrey Astles, Board Chair Donald Cass, Secretary of the Board I do hereby certify that I have compared the foregoing copy with the resolution duly adopted by the Board of Trustees of Finger Lakes Community College sponsored by Ontario County at their regular meeting held on the August 7, 2019 and entered in the minutes thereof. That said copy is a true and correct transcript of the whole of said resolution, in witness whereof, I have hereunto set my hand this 7th day of August 2019 _____ ____________



ACCEPT REQUEST FOR PROPOSAL: PHOTOGRAPHY SERVICES FOR MARKETING

WHEREAS, the Ontario County Purchasing Director advertised for and received a request for proposal for photography services, request for proposal R19051, for Finger Lakes Community College; and

WHEREAS, college personnel have reviewed and determined that the sole request for proposal received is acceptable; and

WHEREAS, this is a twelve-month demand contract, therefore, the actual cost will depend on budget and usage through the contract period with a cost not to exceed $25,000; and

WHEREAS, the College administration seeks to award a contract to Jan E. Regan, 42 Seneca Street, Geneva, New York 14456 with a term beginning September 3, 2019 through August 31, 2020; and

WHEREAS, the FLCC Board of Trustees Finance & Facilities Committee has reviewed and approved this resolution;

NOW, THEREFORE, BE IT RESOLVED, that this Board of Trustees hereby accepts the sole request for proposal received of Jan E. Regan, 42 Seneca Street, Geneva, New York 14456, per RFP R19051, for the period of September 3, 2019 through August 31, 2020 at a cost not to exceed $25,000; and

BE IT FURTHER RESOLVED, that certified copies of this resolution be sent to the FLCC Vice President of Administration & Finance, the FLCC Vice President of Enrollment Management and the Ontario County Purchasing Director.






FINGER LAKES COMMUNITY COLLEGE WRITE-OFF ACCOUNTS RECEIVABLE

WHEREAS, the FLCC VP of Administration & Finance and the FLCC Assistant VP of Administration & Finance & Controller have examined student accounts receivable and determined that there are accounts deemed as uncollectible by internal and external efforts; and WHEREAS, the FLCC VP of Administration & Finance and the FLCC Assistant VP of Administration & Finance & Controller recommend that these accounts be written off to the Allowance for Student Tuition and to Due to Other Funds as specified: Academic Year Tuition Fees Books Other Total 2016/2017 293,469 63,816 0 69,678 426,963 WHEREAS, the FLCC Board of Trustees Finance & Facilities Committee has reviewed and approved this resolution; NOW THEREFORE, BE IT RESOLVED, that the Finger Lakes Community College Board of Trustees approves writing off the above specified uncollected receivables; and BE IT FURTHER RESOLVED, that the FLCC VP of Administration & Finance is hereby directed to make all required journal entries associated with this resolution.


August 7, 2019 _______________________ ______________________________ Date Geoffrey Astles, Board Chair Donald Cass, Secretary of the Board I do hereby certify that I have compared the foregoing copy with the resolution duly adopted by the Board of Trustees of Finger Lakes Community College sponsored by Ontario County at their regular meeting held on August 7, 2019, and entered in the minutes thereof. That said copy is a true and correct transcript of the whole of said resolution, in witness whereof, I have hereunto set my hand this 7th day of August 2019.



AUTHORIZE AN AGREEMENT FOR CONSULTING SERVICES: BOBBIE DILLON

WHEREAS, Finger Lakes Community College has determined that there is a need for consulting services for leadership training and coaching; and

WHEREAS, Bobbie L. Dillon, M.S. possesses unique capabilities and expertise with regard to leadership training and coaching; and

WHEREAS, the College administration was able to negotiate an existing agreement between FLCC and Bobbie L. Dillon, M.S. with a term beginning ten months from the date of execution, at a cost not to exceed $25,000; and

WHEREAS, the FLCC Board of Trustees Finance & Facilities Committee has reviewed and approved this resolution; and

NOW, THEREFORE BE IT RESOLVED, that the FLCC Board of Trustees hereby waives the College procurement policy requiring an RFP for consulting services due to the pre-existing contract and unique expertise of the consultant and grants authority to the Vice President of Administration and Finance to execute an agreement for additional consulting services with Bobbie L. Dillon, M.S., 70 Windward Way, Canandaigua, NY 14424 with a term beginning ten months from the date of execution, at a cost not to exceed $25,000.

BE IT FURTHER RESOLVED, that certified copies of this resolution be sent to the FLCC Vice President of Administration & Finance and FLCC Provost, and Vice President of Academic & Student Affairs.


August 7, 2019 _______________________ _______________________________ Date Geoffrey Astles, Board Chair Donald Cass, Secretary of the Board




BID ACCEPTANCE: ARMED SECURITY GUARD SERVICES AT THE FLCC GENEVA, VICTOR AND NEWARK CAMPUS CENTERS

WHEREAS, the Ontario County Purchasing Director advertised for and received bids for armed security guard services, bid B19062, for the Finger Lakes Community College Geneva, Victor and Newark campus centers; and WHEREAS, College personnel have reviewed said bids and determined that the bids meet specifications for all items; and WHEREAS, the specifications for bid B19062 allow for up to two additional twelve-month periods for a total of three years, if mutually agreeable by both parties; and WHEREAS, based on the bids specifications, and if services are ordered for all three locations the estimated total hours would be 1,930 for the 2019 – 2020 academic school year; and WHEREAS, the term of this bid commences August 3, 2019 through August 2, 2020; and WHEREAS, if for any reason the primary vendor cannot provide adequate staffing and services, FLCC will go with the secondary vendor; and WHEREAS, the FLCC Board of Trustees Finance & Facilities Committee has reviewed and approved this resolution; and NOW, THEREFORE, BE IT RESOLVED, that the FLCC Board of Trustees hereby accepts the following: Primary Vendor: Champion Security Services, Inc., 210 Hamilton Street, Geneva, New York 14456

For armed security guard services at $21.76 per hour: $41,996.80

Secondary Vendor: Wisdom Protective Services, 837 Old Country Road, Westbury, New York 11590

For armed security guard services at $23.19 per hour: $44,756.70 BE IT FURTHER RESOLVED, that certified copies of this resolution be sent to the FLCC VP of Administration & Finance, the FLCC Director of Campus Safety & Security and the Ontario County Purchasing Director.


August 7, 2019 _______________________ ______________________________ Date Geoffrey Astles, Board Chair Donald Cass, Secretary of the Board I do hereby certify that I have compared the foregoing copy with the resolution duly adopted by the Board of Trustees of Finger Lakes Community College sponsored by Ontario County at their regular meeting held on August 7, 2019, and entered in the minutes thereof. That said copy is a true and correct transcript of the whole of said resolution, in witness whereof, I have hereunto set my hand this 7th day of August 2019.



BID ACCEPTANCE: COOPERATIVE NATURAL GAS BID WFL BOCES 2019-20 WHEREAS, Finger Lakes Community College, Canandaigua, NY, desires to participate in a Cooperative Bidding Program conducted by the Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties from year to year or, until this resolution is rescinded, for the purchase for the supply of natural gas; and WHEREAS, Finger Lakes Community College is desirous of participating with the Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties in the joint bid of the commodities and/or services mentioned below as being authorized by General Municipal Law, Section 119-o; and WHEREAS, Finger Lakes Community College has appointed the Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties as its representative to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids, reporting the results to Finger Lakes Community College, Canandaigua, NY and making recommendations thereon; NOW, THEREFORE, BE IT RESOLVED, that the Finger Lakes Community College Board of Trustees and the Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties hereby accepts the appointment of the Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties to represent it in all matters related above; and BE IT FURTHER RESOLVED, that the Finger Lakes Community College Board of Trustees authorizes the above-mentioned Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties to represent it in all matters regarding the entering into contract for the purchase of the below-mentioned commodities and/or services; and BE IT FURTHER RESOLVED, that the Finger Lakes Community College Board of Trustees agrees to assume its equitable share of the costs incurred as a result of the cooperative bidding; and BE IT FURTHER RESOLVED, that the Finger Lakes Community College Board of Trustees is hereby authorized to participate in cooperative bidding conducted by the Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties for supply of natural gas and, if requested, to furnish the Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties an estimated minimum number of units that will be purchased by the Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yate Counties; and BE IT FURTHER RESOLVED, that the Board of Cooperative Educational Services on Ontario, Seneca, Wayne and Yates Counties is hereby authorized to award cooperative bids to the bidder deemed to be the lowest responsive and responsible meeting the bid specifications and otherwise complying with Article 5-A of the General Municipal Law of the State of New York relating to public bids and contracts; BE IT FURTHER RESOLVED, that certified copies of this resolution be sent to the FLCC Vice President of Administration & Finance, the FLCC Director Facilities & Grounds, the FLCC Director Business Services, Wayne-Finger Lakes BOCES and the Ontario County Purchasing Director.


August 7, 2019 _______________________ __________________________________ Date Geoffrey Astles, Board Chair Donald Cass, Secretary of the Board I do hereby certify that I have compared the foregoing copy with the resolution duly adopted by the Board of Trustees of Finger Lakes Community College sponsored by Ontario County at their regular meeting held on August 7, 2019, and entered in the minutes thereof. That said copy is a true and correct transcript of the whole of said resolution, in witness whereof, I have hereunto set my hand this 7th day of August 2019.



BID ACCEPTANCE: MINOR MAINTENANCE SERVICES ON WALLS CONTAINING ASBESTOS

WHEREAS, Ontario County Purchasing Director advertised and received bids for minor maintenance services on walls containing asbestos, bid B19056, for Finger Lakes Community College; and WHEREAS, College personnel have reviewed said bids and determined that the low responsive/responsible bidder is acceptable; and WHEREAS, this is a twelve-month demand contract, therefore, the actual cost will depend on budget and usage throughout the contract period; and WHEREAS, the bid specifications allow for up to two additional twelve-month periods for a total of three years, if mutually agreeable by both parties; and WHEREAS, the term of this bid commences September 7, 2019 through September 6, 2020; and WHEREAS, AAC Contracting, Inc. is the low responsive/responsible bidder at a cost of $130.00 per hour; and WHEREAS, the FLCC Board of Trustees Finance & Facilities Committee has reviewed and approved this resolution; NOW, THEREFORE, BE IT RESOLVED, that this Board of Trustees hereby accepts the low responsive/responsible bid of AAC Contracting, Inc., 175 Humboldt Street, Rochester, NY 14610, bid B19056 for minor maintenance services on walls containing asbestos for a twelve-month demand contract with a cost of $130.00 per hour depending on budget usage throughout the contract period, at a term of September 7, 2019 through September 6, 2020; and BE IT FURTHER RESOLVED, that certified copies of this resolution be sent to the FLCC Vice President of Administration & Finance, the FLCC Director of Facilities & Grounds and the Ontario County Purchasing Director.





BID RENEWAL: PURCHASE OF SCIENCE TEACHING SUPPLIES

WHEREAS, resolution 73-17, dated September 6, 2017 awarded a contract to purchase science teaching supplies, bid B17078, at Finger Lakes Community College; and WHEREAS, the specifications for bid B17078 allow an option for renewal for four additional twelve-month periods for a total of five years, if mutually agreeable by both parties; and WHEREAS, this would be the second of four possible renewals available for an additional twelve-month period from September 6, 2019 through September 5, 2020; and WHEREAS, this is a twelve-month demand contract and the annual cost will depend on the requirements throughout the year; and WHEREAS, the FLCC Board of Trustees Finance & Facilities Committee has reviewed and approved this resolution; NOW, THEREFORE, BE IT RESOLVED, that the FLCC Board of Trustees hereby renews the following bidders: Bio Rad Laboratories, Inc., 2000 Alfred Nobel Drive, Hercules, CA 94547-1801 VWR International, LLC, 5100 West Henrietta Rd., Rochester, NY 14692 BE IT FURTHER RESOLVED, that certified copies of this resolution be sent to the FLCC Vice President of Administration & Finance, FLCC Provost, and Vice President of Academic & Student Affairs and Ontario County Purchasing Director.





LEASE RENEWAL BETWEEN FINGER LAKES COMMUNITY COLLEGE

AND NEW YORK KITCHEN

WHEREAS, the Culinary Arts Certificate and Associate in Applied Science programs have been approved by the Finger Lakes Community College Board of Trustees; and WHEREAS, these programs will prepare students for a career in the diverse food service industry; and WHEREAS, the College wishes to enter in a partnership with the New York Kitchen, to offer the culinary course labs at the Center; and WHEREAS, final New York State Education Department approval of these programs was subject to an official Memorandum of Understanding between Finger Lakes Community College and the New York Wine and Culinary Center, now known as the New York Kitchen, that was approved on April 6, 2011 per resolution #11-17; and WHEREAS, the College and the New York Kitchen have agreed to a rental lease renewal for the period from September 1, 2019 through August 31, 2020 and that the College will rent the New York Kitchen facilities on a course by course basis at a cost not to exceed $225 per hour per section; and WHEREAS, the FLCC Board of Trustees Finance & Facilities Committee has reviewed the rental agreement and recommends its adoption; NOW, THEREFORE BE IT RESOLVED, that the Finger Lakes Community College Board of Trustees does hereby approve the rental lease renewal between Finger Lakes Community College and the New York Kitchen for the period from September 1, 2019 through August 31, 2020 and that the College will rent New York Kitchen facilities on a course by course basis at a cost not to exceed $225 per hour per section; and BE IT FURTHER RESOLVED, that certified copies of this resolution be sent to the FLCC Vice President of Administration & Finance, FLCC Provost, and Vice President of Academic & Student Affairs, FLCC Associate Vice President of Academic Initiatives and New York Kitchen.





RENEW AGREEMENT: FERRILLI FOR CORE SERVICES SUPPORT

WHEREAS, resolution 11-17, dated February 1, 2017 awarded a contract for core services support for the Ellucian Colleague Unidata database for Finger Lakes Community College; and WHEREAS, Ferrilli possesses unique capabilities and expertise with regard to Ellucian Colleague Unidata database maintenance with their core services offering; and WHEREAS, Finger Lakes Community College wishes to continue Ferrilli Core Services Support for the Ellucian Colleague Unidata database in FY2020; WHEREAS, this contract renewal would be for an additional twelve-month period from September 1, 2019 through August 31, 2020 at a total cost not to exceed $36,000; and NOW, THEREFORE BE IT RESOLVED, that the FLCC Board of Trustees hereby renews the contract of Ferrilli Core Services support with Ferrilli, 414 West State Street, Media, PA 19063 for core services support for the Ellucian Colleague Unidata database for Finger Lakes Community College for an additional twelve-month period from September 1, 2019 through August 31, 2020 at a total cost not to exceed $36,000; and BE IT FURTHER RESOLVED, that certified copies of this resolution be sent to the FLCC Vice President of Administration & Finance and the FLCC Chief Information Officer.





APPROVE AMENDMENT TO FINGER LAKES AREA SCHOOL HEALTH PLAN ("FLASHP") MUNICIPAL COOPERATIVE AGREEMENT

WHEREAS, the Finger Lakes Area School Health Plan ("FLASHP") was established pursuant to a Municipal

Cooperative Agreement to Provide Health Benefits, which was last revised and adopted July 1, 2018 (the

"Agreement"); and

WHEREAS, Finger Lakes Community College is currently a participant in FLASHP ("Participant"); and

WHEREAS, Section V of the Agreement provides that the Agreement may be amended by an affirmative vote of

2/3 of all Directors then appointed and serving on the FLASHP Board of Directors ("FLASHP Board"); and

WHEREAS, the FLASHP Board voted by a 2/3 majority at a meeting held on May 2, 2019, to amend the Agreement

and the By Laws to permit Superintendent-Advisors to have voting rights, effective January 1, 2020; and

WHEREAS, Article 5-G Section 119-0 of the New York General Municipal Law, and Section V of the Agreement,

require that changes to the Agreement must also be adopted by a majority vote of each Participant's governing

body;

WHEREAS, Finger Lakes Community College desires to approve the FLASHP Board's changes to the Agreement;

NOW THEREFORE, BE IT RESOLVED, that the FLCC Board of Trustees endorses the proposed changes to the

Agreement, as described in the attached "First Amendment to 2018 Restatement of Municipal Cooperative

Agreement to Provide Health Benefits."

August 7. 2019 Date


Geoffrey Astles, Board Chair Donald Cass, Secretary of the Board




APPROVE THE 2019-2020 MANAGEMENT CONFIDENTIAL SALARY SCHEDULE

WHEREAS, management confidential employees are included in the FLCC Administrative Compensation Plan; and

WHEREAS, the College President recommends a 2019-2020 salary schedule for management confidential employees; and

WHEREAS, funds for the recommended salary schedule are included in the 2019-2020 operating budget;

WHEREAS, the FLCC Board of Trustees Finance & Facilities Committee has reviewed and approved the recommended

salary schedule;

NOW, THEREFORE BE IT RESOLVED, that the FLCC Board of Trustees does hereby approve the recommended 2019-2020 salary schedule for management confidential employees effective September 1, 2019 -August 311 2020.

August 7. 2019 Date


Geoffrey Astles, Board Chair Donald Cass1 Secretary of the Board


Janet Cara bell, Assistant Secretary of the Board

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