audio / video settings · professional of educational personnel (pep) eoy collection –reporting...
TRANSCRIPT
Audio Video Settings
1
Please make sure that your phone or computer is muted and that you have turned off
your computerrsquos camera
To do this hover over the bottom left-hand side of your screen and click ldquoMuterdquo and
ldquoStop Videordquo Once both have been turned off you should see this visual
We will start the recording of this webinar now
A copy of this presentation is located on System Support webpage
To Join the Webinar httpsldoezoomusj976397929
Monthly Data Coordinator Webinar
June 18 2020
This document can be downloaded via the System Support webpage
2
Objectives
3
bull Prepare LEAs to meet data submission deadlines by reviewing benchmark calendars system enhancements openupcoming collections and other data reporting information
bull Share communication resources and opportunities
bull Share EdLink Updates
Agenda
4
bull 2019-20 End of Year Collections
bull 2020-21 System Rollovers for eScholar Systems - Uniq-ID and Direct Match
bull 2020-21 System Enhancements
bull EdLink Updates
bull Project Timeline
bull Parallel data submissions for 2020-21
bull StaffID Rollout Plan and Updates
2019-20 End of Year Collections
5
2019-20 End of Year Collections
6
End-Of-Year Collections To close out the school year
eScholar Uniq-ID ndash Final 2019-20 LASID
demographic updates including retirements
and splits
eScholar DirectMatch ndash Final lunch status
updates reported to SIS
Deadline June 26Deadline July 3 (Year round schools)bull Ensure student demographic updates and
ACTIVE enrollment status is up to date in
eScholar Uniq-ID for ESSY=2020
bull Ensure LASID reassignments have been
reported to SIS for all splits and retirements
Deadline June 26Deadline July 3 (Year round schools)bull Resolve near matches for statewide
DirectMatch SNAP and TANF runs
bull Ensure final Lunch status updates are
reported to SIS for2019-20
If you have questions contact systemsupportlagov
July 7
bull Uniq-ID and DirectMatch access will be permanently closed for the
2019-20 school and no further updates can be made
2019-20 End of Year Collections
7
End-Of-Year Collections To close out the school year for accountability and federal reporting
SPC - Actual calendars and instructional minutes Final calendars should reflect any updates made to the planned calendars to reflect updated school start dates missed days and make-up days due to weather emergencies etc
SIS - student data including enrollment attendance discipline lunch status
HTS - homeless data including underage
students
SER - special education student information
PEP - final staff data including attendance
and tenure
Deadline June 26- Submit FINAL actual calendars
- For each site submit final enrollments and
student information
- Download and review the Validation
Reports and Rosters on the DM FTP (Data
Validation folder) when available to verify
data has been reported accurately
- Verify SERSIS Crosscheck report is blank
Deadline August 31
Deadline August 28
If you have questions contact systemsupportlagov
Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page
2019-20 End of Year Collections
8
STS End-Of-Year Collection For final transcripts IBC Updates
bull STS final Student Transcripts for all students (grades T9-12)
Graduates first Then T9 9th graders Then 10th 11th graders Then summer school transcripts
bull Transcript for each student should be
verified to ensure itrsquos complete
bull Graduate transcripts should be verified Ensure all category requirements have
been met Certify graduates (PublicsCharters) Verify parental consent Verify FAFSA completion
Deadline May 30 (graduates)Deadline (91 All 2019-20 graduates)
- Download and review the STS Validation Reports and Rosters on the DM FTP (Data Validation folder) to verify data has been reported accurately
- Prepare for FINAL CATE Extract of IBC data from STS
- Supporting credentials should be uploaded to the eScholar FTP
Beginning June 3 LOSFABOR weekly extracts
If you have questions contact systemsupportlagov
Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page
2019-20 End of Year Reporting Details
9
For additional details and reminders about EOY reporting for the applications
systems listed below please refer to our June 11 Special EOY Check-In webinar
posted on the System Support page
eScholar Uniq-ID
eScholar DirectMatch
School Calendar System (SPC)
Student Information System (SIS)
Special Education Reporting System (SER)
Student Transcript System (STS)
Profile of Educational Personnel (PEP)
For assistance contact SystemSupportlagov
Student Calendar System (SPC)EOY Collection - Reporting Status As of 061820
10
Description LEA Reporting Status
SPC EOY Calendars reported ndash deadline is June 26 166
No SPC EOY Calendars reported 1
Calendar days reported incorrectly in SPC EOY- See Distance Learning Days Guidance for EOY
0
2019-20 EOY data submission summary for the 167 school systems as of 061820
For assistance contact TaraBaylotlagov
Student Information System (SIS)EOY Collection - Reporting Status As of 061820
11
DescriptionLEA Reporting
Status
SIS EOY data reported ndash verifying data ndash deadline is June 26 163
No SIS EOY data reported 4
No Discipline data reported (1 or more sites) 43
No Graduates reported in SIS or STS (1 or more sites) 21
Graduates not exited in SIS but reported in STS (1 or more sites) 49
Missing Graduates in STS but graduates exited in SIS (1 or more sites) 47
Free Lunch Not reported 6
100 Free Lunch reported (1 or more sites) 12
2019-20 EOY data submission summary for the 167 school systems as of 061820
SIS EOY Validation Reports dropped 521 610 617 Upcoming weeks of 622 and 713 STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
For assistance contact TaraBaylotlagov
Professional of Educational Personnel (PEP)EOY Collection ndash Reporting Status as of 61820
12For assistance contact MichaelZanoveclagov
Description LEA Reporting Status
PEP EOY data reported ndash verifying data ndash deadline is August 28 10
No PEP EOY data reported 157
2019-20 EOY data submission summary for the 167 school systems as of 061820
PEP EOY Validation Reports Upcoming week of 727 810 817 824 and 97
Student Transcript System (STS)EOY Collection ndash Reporting Status as of 61820
13For assistance contact BarrettAdamslagov
Description LEA Reporting Status
Total 12th graders in STS (public) 48069
Total graduates in STS (public) 43429
of graduate transcripts reported 903
2019-20 EOY data submission summary for the 167 school systems as of 061820
Reporting deadlines Graduate transcripts are due now9th grade transcripts due 71All 2019-20 transcripts due 91 including summer school transcripts
STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
eScholar Systems 2020-21 Startup
14
Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID and DirectMatch Startup
15For assistance contact JayanthiSothirajahlagov
July 7 eScholar Uniq-ID and DirectMatch systems will be permanently closed
July 7-14 eScholar UniqID and DirectMatch systems will be unavailable
bull Uniq-ID 2020-21 eScholar rollover and school updates (new schools closed schools grade configuration updates new user roles etc)
bull DirectMatch 2020-21 eScholar initialization and loading of June SNAP and TANF to DirectMatch (1st SNAP and TANF files for 2020-21 school year)
July 15
bull Uniq-ID LEAs can begin their initial submission of expected 2020-21 enrollments with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0)
Districts should NOT include 2019-20 graduates in the expected enrollment
bull DirectMatch LEAs can begin their initial DirectMatch run for SNAP and TANF after their expected 2020-21 enrollments have been submitted to Uniq-ID
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Monthly Data Coordinator Webinar
June 18 2020
This document can be downloaded via the System Support webpage
2
Objectives
3
bull Prepare LEAs to meet data submission deadlines by reviewing benchmark calendars system enhancements openupcoming collections and other data reporting information
bull Share communication resources and opportunities
bull Share EdLink Updates
Agenda
4
bull 2019-20 End of Year Collections
bull 2020-21 System Rollovers for eScholar Systems - Uniq-ID and Direct Match
bull 2020-21 System Enhancements
bull EdLink Updates
bull Project Timeline
bull Parallel data submissions for 2020-21
bull StaffID Rollout Plan and Updates
2019-20 End of Year Collections
5
2019-20 End of Year Collections
6
End-Of-Year Collections To close out the school year
eScholar Uniq-ID ndash Final 2019-20 LASID
demographic updates including retirements
and splits
eScholar DirectMatch ndash Final lunch status
updates reported to SIS
Deadline June 26Deadline July 3 (Year round schools)bull Ensure student demographic updates and
ACTIVE enrollment status is up to date in
eScholar Uniq-ID for ESSY=2020
bull Ensure LASID reassignments have been
reported to SIS for all splits and retirements
Deadline June 26Deadline July 3 (Year round schools)bull Resolve near matches for statewide
DirectMatch SNAP and TANF runs
bull Ensure final Lunch status updates are
reported to SIS for2019-20
If you have questions contact systemsupportlagov
July 7
bull Uniq-ID and DirectMatch access will be permanently closed for the
2019-20 school and no further updates can be made
2019-20 End of Year Collections
7
End-Of-Year Collections To close out the school year for accountability and federal reporting
SPC - Actual calendars and instructional minutes Final calendars should reflect any updates made to the planned calendars to reflect updated school start dates missed days and make-up days due to weather emergencies etc
SIS - student data including enrollment attendance discipline lunch status
HTS - homeless data including underage
students
SER - special education student information
PEP - final staff data including attendance
and tenure
Deadline June 26- Submit FINAL actual calendars
- For each site submit final enrollments and
student information
- Download and review the Validation
Reports and Rosters on the DM FTP (Data
Validation folder) when available to verify
data has been reported accurately
- Verify SERSIS Crosscheck report is blank
Deadline August 31
Deadline August 28
If you have questions contact systemsupportlagov
Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page
2019-20 End of Year Collections
8
STS End-Of-Year Collection For final transcripts IBC Updates
bull STS final Student Transcripts for all students (grades T9-12)
Graduates first Then T9 9th graders Then 10th 11th graders Then summer school transcripts
bull Transcript for each student should be
verified to ensure itrsquos complete
bull Graduate transcripts should be verified Ensure all category requirements have
been met Certify graduates (PublicsCharters) Verify parental consent Verify FAFSA completion
Deadline May 30 (graduates)Deadline (91 All 2019-20 graduates)
- Download and review the STS Validation Reports and Rosters on the DM FTP (Data Validation folder) to verify data has been reported accurately
- Prepare for FINAL CATE Extract of IBC data from STS
- Supporting credentials should be uploaded to the eScholar FTP
Beginning June 3 LOSFABOR weekly extracts
If you have questions contact systemsupportlagov
Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page
2019-20 End of Year Reporting Details
9
For additional details and reminders about EOY reporting for the applications
systems listed below please refer to our June 11 Special EOY Check-In webinar
posted on the System Support page
eScholar Uniq-ID
eScholar DirectMatch
School Calendar System (SPC)
Student Information System (SIS)
Special Education Reporting System (SER)
Student Transcript System (STS)
Profile of Educational Personnel (PEP)
For assistance contact SystemSupportlagov
Student Calendar System (SPC)EOY Collection - Reporting Status As of 061820
10
Description LEA Reporting Status
SPC EOY Calendars reported ndash deadline is June 26 166
No SPC EOY Calendars reported 1
Calendar days reported incorrectly in SPC EOY- See Distance Learning Days Guidance for EOY
0
2019-20 EOY data submission summary for the 167 school systems as of 061820
For assistance contact TaraBaylotlagov
Student Information System (SIS)EOY Collection - Reporting Status As of 061820
11
DescriptionLEA Reporting
Status
SIS EOY data reported ndash verifying data ndash deadline is June 26 163
No SIS EOY data reported 4
No Discipline data reported (1 or more sites) 43
No Graduates reported in SIS or STS (1 or more sites) 21
Graduates not exited in SIS but reported in STS (1 or more sites) 49
Missing Graduates in STS but graduates exited in SIS (1 or more sites) 47
Free Lunch Not reported 6
100 Free Lunch reported (1 or more sites) 12
2019-20 EOY data submission summary for the 167 school systems as of 061820
SIS EOY Validation Reports dropped 521 610 617 Upcoming weeks of 622 and 713 STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
For assistance contact TaraBaylotlagov
Professional of Educational Personnel (PEP)EOY Collection ndash Reporting Status as of 61820
12For assistance contact MichaelZanoveclagov
Description LEA Reporting Status
PEP EOY data reported ndash verifying data ndash deadline is August 28 10
No PEP EOY data reported 157
2019-20 EOY data submission summary for the 167 school systems as of 061820
PEP EOY Validation Reports Upcoming week of 727 810 817 824 and 97
Student Transcript System (STS)EOY Collection ndash Reporting Status as of 61820
13For assistance contact BarrettAdamslagov
Description LEA Reporting Status
Total 12th graders in STS (public) 48069
Total graduates in STS (public) 43429
of graduate transcripts reported 903
2019-20 EOY data submission summary for the 167 school systems as of 061820
Reporting deadlines Graduate transcripts are due now9th grade transcripts due 71All 2019-20 transcripts due 91 including summer school transcripts
STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
eScholar Systems 2020-21 Startup
14
Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID and DirectMatch Startup
15For assistance contact JayanthiSothirajahlagov
July 7 eScholar Uniq-ID and DirectMatch systems will be permanently closed
July 7-14 eScholar UniqID and DirectMatch systems will be unavailable
bull Uniq-ID 2020-21 eScholar rollover and school updates (new schools closed schools grade configuration updates new user roles etc)
bull DirectMatch 2020-21 eScholar initialization and loading of June SNAP and TANF to DirectMatch (1st SNAP and TANF files for 2020-21 school year)
July 15
bull Uniq-ID LEAs can begin their initial submission of expected 2020-21 enrollments with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0)
Districts should NOT include 2019-20 graduates in the expected enrollment
bull DirectMatch LEAs can begin their initial DirectMatch run for SNAP and TANF after their expected 2020-21 enrollments have been submitted to Uniq-ID
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Objectives
3
bull Prepare LEAs to meet data submission deadlines by reviewing benchmark calendars system enhancements openupcoming collections and other data reporting information
bull Share communication resources and opportunities
bull Share EdLink Updates
Agenda
4
bull 2019-20 End of Year Collections
bull 2020-21 System Rollovers for eScholar Systems - Uniq-ID and Direct Match
bull 2020-21 System Enhancements
bull EdLink Updates
bull Project Timeline
bull Parallel data submissions for 2020-21
bull StaffID Rollout Plan and Updates
2019-20 End of Year Collections
5
2019-20 End of Year Collections
6
End-Of-Year Collections To close out the school year
eScholar Uniq-ID ndash Final 2019-20 LASID
demographic updates including retirements
and splits
eScholar DirectMatch ndash Final lunch status
updates reported to SIS
Deadline June 26Deadline July 3 (Year round schools)bull Ensure student demographic updates and
ACTIVE enrollment status is up to date in
eScholar Uniq-ID for ESSY=2020
bull Ensure LASID reassignments have been
reported to SIS for all splits and retirements
Deadline June 26Deadline July 3 (Year round schools)bull Resolve near matches for statewide
DirectMatch SNAP and TANF runs
bull Ensure final Lunch status updates are
reported to SIS for2019-20
If you have questions contact systemsupportlagov
July 7
bull Uniq-ID and DirectMatch access will be permanently closed for the
2019-20 school and no further updates can be made
2019-20 End of Year Collections
7
End-Of-Year Collections To close out the school year for accountability and federal reporting
SPC - Actual calendars and instructional minutes Final calendars should reflect any updates made to the planned calendars to reflect updated school start dates missed days and make-up days due to weather emergencies etc
SIS - student data including enrollment attendance discipline lunch status
HTS - homeless data including underage
students
SER - special education student information
PEP - final staff data including attendance
and tenure
Deadline June 26- Submit FINAL actual calendars
- For each site submit final enrollments and
student information
- Download and review the Validation
Reports and Rosters on the DM FTP (Data
Validation folder) when available to verify
data has been reported accurately
- Verify SERSIS Crosscheck report is blank
Deadline August 31
Deadline August 28
If you have questions contact systemsupportlagov
Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page
2019-20 End of Year Collections
8
STS End-Of-Year Collection For final transcripts IBC Updates
bull STS final Student Transcripts for all students (grades T9-12)
Graduates first Then T9 9th graders Then 10th 11th graders Then summer school transcripts
bull Transcript for each student should be
verified to ensure itrsquos complete
bull Graduate transcripts should be verified Ensure all category requirements have
been met Certify graduates (PublicsCharters) Verify parental consent Verify FAFSA completion
Deadline May 30 (graduates)Deadline (91 All 2019-20 graduates)
- Download and review the STS Validation Reports and Rosters on the DM FTP (Data Validation folder) to verify data has been reported accurately
- Prepare for FINAL CATE Extract of IBC data from STS
- Supporting credentials should be uploaded to the eScholar FTP
Beginning June 3 LOSFABOR weekly extracts
If you have questions contact systemsupportlagov
Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page
2019-20 End of Year Reporting Details
9
For additional details and reminders about EOY reporting for the applications
systems listed below please refer to our June 11 Special EOY Check-In webinar
posted on the System Support page
eScholar Uniq-ID
eScholar DirectMatch
School Calendar System (SPC)
Student Information System (SIS)
Special Education Reporting System (SER)
Student Transcript System (STS)
Profile of Educational Personnel (PEP)
For assistance contact SystemSupportlagov
Student Calendar System (SPC)EOY Collection - Reporting Status As of 061820
10
Description LEA Reporting Status
SPC EOY Calendars reported ndash deadline is June 26 166
No SPC EOY Calendars reported 1
Calendar days reported incorrectly in SPC EOY- See Distance Learning Days Guidance for EOY
0
2019-20 EOY data submission summary for the 167 school systems as of 061820
For assistance contact TaraBaylotlagov
Student Information System (SIS)EOY Collection - Reporting Status As of 061820
11
DescriptionLEA Reporting
Status
SIS EOY data reported ndash verifying data ndash deadline is June 26 163
No SIS EOY data reported 4
No Discipline data reported (1 or more sites) 43
No Graduates reported in SIS or STS (1 or more sites) 21
Graduates not exited in SIS but reported in STS (1 or more sites) 49
Missing Graduates in STS but graduates exited in SIS (1 or more sites) 47
Free Lunch Not reported 6
100 Free Lunch reported (1 or more sites) 12
2019-20 EOY data submission summary for the 167 school systems as of 061820
SIS EOY Validation Reports dropped 521 610 617 Upcoming weeks of 622 and 713 STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
For assistance contact TaraBaylotlagov
Professional of Educational Personnel (PEP)EOY Collection ndash Reporting Status as of 61820
12For assistance contact MichaelZanoveclagov
Description LEA Reporting Status
PEP EOY data reported ndash verifying data ndash deadline is August 28 10
No PEP EOY data reported 157
2019-20 EOY data submission summary for the 167 school systems as of 061820
PEP EOY Validation Reports Upcoming week of 727 810 817 824 and 97
Student Transcript System (STS)EOY Collection ndash Reporting Status as of 61820
13For assistance contact BarrettAdamslagov
Description LEA Reporting Status
Total 12th graders in STS (public) 48069
Total graduates in STS (public) 43429
of graduate transcripts reported 903
2019-20 EOY data submission summary for the 167 school systems as of 061820
Reporting deadlines Graduate transcripts are due now9th grade transcripts due 71All 2019-20 transcripts due 91 including summer school transcripts
STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
eScholar Systems 2020-21 Startup
14
Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID and DirectMatch Startup
15For assistance contact JayanthiSothirajahlagov
July 7 eScholar Uniq-ID and DirectMatch systems will be permanently closed
July 7-14 eScholar UniqID and DirectMatch systems will be unavailable
bull Uniq-ID 2020-21 eScholar rollover and school updates (new schools closed schools grade configuration updates new user roles etc)
bull DirectMatch 2020-21 eScholar initialization and loading of June SNAP and TANF to DirectMatch (1st SNAP and TANF files for 2020-21 school year)
July 15
bull Uniq-ID LEAs can begin their initial submission of expected 2020-21 enrollments with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0)
Districts should NOT include 2019-20 graduates in the expected enrollment
bull DirectMatch LEAs can begin their initial DirectMatch run for SNAP and TANF after their expected 2020-21 enrollments have been submitted to Uniq-ID
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Agenda
4
bull 2019-20 End of Year Collections
bull 2020-21 System Rollovers for eScholar Systems - Uniq-ID and Direct Match
bull 2020-21 System Enhancements
bull EdLink Updates
bull Project Timeline
bull Parallel data submissions for 2020-21
bull StaffID Rollout Plan and Updates
2019-20 End of Year Collections
5
2019-20 End of Year Collections
6
End-Of-Year Collections To close out the school year
eScholar Uniq-ID ndash Final 2019-20 LASID
demographic updates including retirements
and splits
eScholar DirectMatch ndash Final lunch status
updates reported to SIS
Deadline June 26Deadline July 3 (Year round schools)bull Ensure student demographic updates and
ACTIVE enrollment status is up to date in
eScholar Uniq-ID for ESSY=2020
bull Ensure LASID reassignments have been
reported to SIS for all splits and retirements
Deadline June 26Deadline July 3 (Year round schools)bull Resolve near matches for statewide
DirectMatch SNAP and TANF runs
bull Ensure final Lunch status updates are
reported to SIS for2019-20
If you have questions contact systemsupportlagov
July 7
bull Uniq-ID and DirectMatch access will be permanently closed for the
2019-20 school and no further updates can be made
2019-20 End of Year Collections
7
End-Of-Year Collections To close out the school year for accountability and federal reporting
SPC - Actual calendars and instructional minutes Final calendars should reflect any updates made to the planned calendars to reflect updated school start dates missed days and make-up days due to weather emergencies etc
SIS - student data including enrollment attendance discipline lunch status
HTS - homeless data including underage
students
SER - special education student information
PEP - final staff data including attendance
and tenure
Deadline June 26- Submit FINAL actual calendars
- For each site submit final enrollments and
student information
- Download and review the Validation
Reports and Rosters on the DM FTP (Data
Validation folder) when available to verify
data has been reported accurately
- Verify SERSIS Crosscheck report is blank
Deadline August 31
Deadline August 28
If you have questions contact systemsupportlagov
Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page
2019-20 End of Year Collections
8
STS End-Of-Year Collection For final transcripts IBC Updates
bull STS final Student Transcripts for all students (grades T9-12)
Graduates first Then T9 9th graders Then 10th 11th graders Then summer school transcripts
bull Transcript for each student should be
verified to ensure itrsquos complete
bull Graduate transcripts should be verified Ensure all category requirements have
been met Certify graduates (PublicsCharters) Verify parental consent Verify FAFSA completion
Deadline May 30 (graduates)Deadline (91 All 2019-20 graduates)
- Download and review the STS Validation Reports and Rosters on the DM FTP (Data Validation folder) to verify data has been reported accurately
- Prepare for FINAL CATE Extract of IBC data from STS
- Supporting credentials should be uploaded to the eScholar FTP
Beginning June 3 LOSFABOR weekly extracts
If you have questions contact systemsupportlagov
Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page
2019-20 End of Year Reporting Details
9
For additional details and reminders about EOY reporting for the applications
systems listed below please refer to our June 11 Special EOY Check-In webinar
posted on the System Support page
eScholar Uniq-ID
eScholar DirectMatch
School Calendar System (SPC)
Student Information System (SIS)
Special Education Reporting System (SER)
Student Transcript System (STS)
Profile of Educational Personnel (PEP)
For assistance contact SystemSupportlagov
Student Calendar System (SPC)EOY Collection - Reporting Status As of 061820
10
Description LEA Reporting Status
SPC EOY Calendars reported ndash deadline is June 26 166
No SPC EOY Calendars reported 1
Calendar days reported incorrectly in SPC EOY- See Distance Learning Days Guidance for EOY
0
2019-20 EOY data submission summary for the 167 school systems as of 061820
For assistance contact TaraBaylotlagov
Student Information System (SIS)EOY Collection - Reporting Status As of 061820
11
DescriptionLEA Reporting
Status
SIS EOY data reported ndash verifying data ndash deadline is June 26 163
No SIS EOY data reported 4
No Discipline data reported (1 or more sites) 43
No Graduates reported in SIS or STS (1 or more sites) 21
Graduates not exited in SIS but reported in STS (1 or more sites) 49
Missing Graduates in STS but graduates exited in SIS (1 or more sites) 47
Free Lunch Not reported 6
100 Free Lunch reported (1 or more sites) 12
2019-20 EOY data submission summary for the 167 school systems as of 061820
SIS EOY Validation Reports dropped 521 610 617 Upcoming weeks of 622 and 713 STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
For assistance contact TaraBaylotlagov
Professional of Educational Personnel (PEP)EOY Collection ndash Reporting Status as of 61820
12For assistance contact MichaelZanoveclagov
Description LEA Reporting Status
PEP EOY data reported ndash verifying data ndash deadline is August 28 10
No PEP EOY data reported 157
2019-20 EOY data submission summary for the 167 school systems as of 061820
PEP EOY Validation Reports Upcoming week of 727 810 817 824 and 97
Student Transcript System (STS)EOY Collection ndash Reporting Status as of 61820
13For assistance contact BarrettAdamslagov
Description LEA Reporting Status
Total 12th graders in STS (public) 48069
Total graduates in STS (public) 43429
of graduate transcripts reported 903
2019-20 EOY data submission summary for the 167 school systems as of 061820
Reporting deadlines Graduate transcripts are due now9th grade transcripts due 71All 2019-20 transcripts due 91 including summer school transcripts
STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
eScholar Systems 2020-21 Startup
14
Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID and DirectMatch Startup
15For assistance contact JayanthiSothirajahlagov
July 7 eScholar Uniq-ID and DirectMatch systems will be permanently closed
July 7-14 eScholar UniqID and DirectMatch systems will be unavailable
bull Uniq-ID 2020-21 eScholar rollover and school updates (new schools closed schools grade configuration updates new user roles etc)
bull DirectMatch 2020-21 eScholar initialization and loading of June SNAP and TANF to DirectMatch (1st SNAP and TANF files for 2020-21 school year)
July 15
bull Uniq-ID LEAs can begin their initial submission of expected 2020-21 enrollments with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0)
Districts should NOT include 2019-20 graduates in the expected enrollment
bull DirectMatch LEAs can begin their initial DirectMatch run for SNAP and TANF after their expected 2020-21 enrollments have been submitted to Uniq-ID
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
2019-20 End of Year Collections
5
2019-20 End of Year Collections
6
End-Of-Year Collections To close out the school year
eScholar Uniq-ID ndash Final 2019-20 LASID
demographic updates including retirements
and splits
eScholar DirectMatch ndash Final lunch status
updates reported to SIS
Deadline June 26Deadline July 3 (Year round schools)bull Ensure student demographic updates and
ACTIVE enrollment status is up to date in
eScholar Uniq-ID for ESSY=2020
bull Ensure LASID reassignments have been
reported to SIS for all splits and retirements
Deadline June 26Deadline July 3 (Year round schools)bull Resolve near matches for statewide
DirectMatch SNAP and TANF runs
bull Ensure final Lunch status updates are
reported to SIS for2019-20
If you have questions contact systemsupportlagov
July 7
bull Uniq-ID and DirectMatch access will be permanently closed for the
2019-20 school and no further updates can be made
2019-20 End of Year Collections
7
End-Of-Year Collections To close out the school year for accountability and federal reporting
SPC - Actual calendars and instructional minutes Final calendars should reflect any updates made to the planned calendars to reflect updated school start dates missed days and make-up days due to weather emergencies etc
SIS - student data including enrollment attendance discipline lunch status
HTS - homeless data including underage
students
SER - special education student information
PEP - final staff data including attendance
and tenure
Deadline June 26- Submit FINAL actual calendars
- For each site submit final enrollments and
student information
- Download and review the Validation
Reports and Rosters on the DM FTP (Data
Validation folder) when available to verify
data has been reported accurately
- Verify SERSIS Crosscheck report is blank
Deadline August 31
Deadline August 28
If you have questions contact systemsupportlagov
Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page
2019-20 End of Year Collections
8
STS End-Of-Year Collection For final transcripts IBC Updates
bull STS final Student Transcripts for all students (grades T9-12)
Graduates first Then T9 9th graders Then 10th 11th graders Then summer school transcripts
bull Transcript for each student should be
verified to ensure itrsquos complete
bull Graduate transcripts should be verified Ensure all category requirements have
been met Certify graduates (PublicsCharters) Verify parental consent Verify FAFSA completion
Deadline May 30 (graduates)Deadline (91 All 2019-20 graduates)
- Download and review the STS Validation Reports and Rosters on the DM FTP (Data Validation folder) to verify data has been reported accurately
- Prepare for FINAL CATE Extract of IBC data from STS
- Supporting credentials should be uploaded to the eScholar FTP
Beginning June 3 LOSFABOR weekly extracts
If you have questions contact systemsupportlagov
Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page
2019-20 End of Year Reporting Details
9
For additional details and reminders about EOY reporting for the applications
systems listed below please refer to our June 11 Special EOY Check-In webinar
posted on the System Support page
eScholar Uniq-ID
eScholar DirectMatch
School Calendar System (SPC)
Student Information System (SIS)
Special Education Reporting System (SER)
Student Transcript System (STS)
Profile of Educational Personnel (PEP)
For assistance contact SystemSupportlagov
Student Calendar System (SPC)EOY Collection - Reporting Status As of 061820
10
Description LEA Reporting Status
SPC EOY Calendars reported ndash deadline is June 26 166
No SPC EOY Calendars reported 1
Calendar days reported incorrectly in SPC EOY- See Distance Learning Days Guidance for EOY
0
2019-20 EOY data submission summary for the 167 school systems as of 061820
For assistance contact TaraBaylotlagov
Student Information System (SIS)EOY Collection - Reporting Status As of 061820
11
DescriptionLEA Reporting
Status
SIS EOY data reported ndash verifying data ndash deadline is June 26 163
No SIS EOY data reported 4
No Discipline data reported (1 or more sites) 43
No Graduates reported in SIS or STS (1 or more sites) 21
Graduates not exited in SIS but reported in STS (1 or more sites) 49
Missing Graduates in STS but graduates exited in SIS (1 or more sites) 47
Free Lunch Not reported 6
100 Free Lunch reported (1 or more sites) 12
2019-20 EOY data submission summary for the 167 school systems as of 061820
SIS EOY Validation Reports dropped 521 610 617 Upcoming weeks of 622 and 713 STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
For assistance contact TaraBaylotlagov
Professional of Educational Personnel (PEP)EOY Collection ndash Reporting Status as of 61820
12For assistance contact MichaelZanoveclagov
Description LEA Reporting Status
PEP EOY data reported ndash verifying data ndash deadline is August 28 10
No PEP EOY data reported 157
2019-20 EOY data submission summary for the 167 school systems as of 061820
PEP EOY Validation Reports Upcoming week of 727 810 817 824 and 97
Student Transcript System (STS)EOY Collection ndash Reporting Status as of 61820
13For assistance contact BarrettAdamslagov
Description LEA Reporting Status
Total 12th graders in STS (public) 48069
Total graduates in STS (public) 43429
of graduate transcripts reported 903
2019-20 EOY data submission summary for the 167 school systems as of 061820
Reporting deadlines Graduate transcripts are due now9th grade transcripts due 71All 2019-20 transcripts due 91 including summer school transcripts
STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
eScholar Systems 2020-21 Startup
14
Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID and DirectMatch Startup
15For assistance contact JayanthiSothirajahlagov
July 7 eScholar Uniq-ID and DirectMatch systems will be permanently closed
July 7-14 eScholar UniqID and DirectMatch systems will be unavailable
bull Uniq-ID 2020-21 eScholar rollover and school updates (new schools closed schools grade configuration updates new user roles etc)
bull DirectMatch 2020-21 eScholar initialization and loading of June SNAP and TANF to DirectMatch (1st SNAP and TANF files for 2020-21 school year)
July 15
bull Uniq-ID LEAs can begin their initial submission of expected 2020-21 enrollments with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0)
Districts should NOT include 2019-20 graduates in the expected enrollment
bull DirectMatch LEAs can begin their initial DirectMatch run for SNAP and TANF after their expected 2020-21 enrollments have been submitted to Uniq-ID
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
2019-20 End of Year Collections
6
End-Of-Year Collections To close out the school year
eScholar Uniq-ID ndash Final 2019-20 LASID
demographic updates including retirements
and splits
eScholar DirectMatch ndash Final lunch status
updates reported to SIS
Deadline June 26Deadline July 3 (Year round schools)bull Ensure student demographic updates and
ACTIVE enrollment status is up to date in
eScholar Uniq-ID for ESSY=2020
bull Ensure LASID reassignments have been
reported to SIS for all splits and retirements
Deadline June 26Deadline July 3 (Year round schools)bull Resolve near matches for statewide
DirectMatch SNAP and TANF runs
bull Ensure final Lunch status updates are
reported to SIS for2019-20
If you have questions contact systemsupportlagov
July 7
bull Uniq-ID and DirectMatch access will be permanently closed for the
2019-20 school and no further updates can be made
2019-20 End of Year Collections
7
End-Of-Year Collections To close out the school year for accountability and federal reporting
SPC - Actual calendars and instructional minutes Final calendars should reflect any updates made to the planned calendars to reflect updated school start dates missed days and make-up days due to weather emergencies etc
SIS - student data including enrollment attendance discipline lunch status
HTS - homeless data including underage
students
SER - special education student information
PEP - final staff data including attendance
and tenure
Deadline June 26- Submit FINAL actual calendars
- For each site submit final enrollments and
student information
- Download and review the Validation
Reports and Rosters on the DM FTP (Data
Validation folder) when available to verify
data has been reported accurately
- Verify SERSIS Crosscheck report is blank
Deadline August 31
Deadline August 28
If you have questions contact systemsupportlagov
Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page
2019-20 End of Year Collections
8
STS End-Of-Year Collection For final transcripts IBC Updates
bull STS final Student Transcripts for all students (grades T9-12)
Graduates first Then T9 9th graders Then 10th 11th graders Then summer school transcripts
bull Transcript for each student should be
verified to ensure itrsquos complete
bull Graduate transcripts should be verified Ensure all category requirements have
been met Certify graduates (PublicsCharters) Verify parental consent Verify FAFSA completion
Deadline May 30 (graduates)Deadline (91 All 2019-20 graduates)
- Download and review the STS Validation Reports and Rosters on the DM FTP (Data Validation folder) to verify data has been reported accurately
- Prepare for FINAL CATE Extract of IBC data from STS
- Supporting credentials should be uploaded to the eScholar FTP
Beginning June 3 LOSFABOR weekly extracts
If you have questions contact systemsupportlagov
Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page
2019-20 End of Year Reporting Details
9
For additional details and reminders about EOY reporting for the applications
systems listed below please refer to our June 11 Special EOY Check-In webinar
posted on the System Support page
eScholar Uniq-ID
eScholar DirectMatch
School Calendar System (SPC)
Student Information System (SIS)
Special Education Reporting System (SER)
Student Transcript System (STS)
Profile of Educational Personnel (PEP)
For assistance contact SystemSupportlagov
Student Calendar System (SPC)EOY Collection - Reporting Status As of 061820
10
Description LEA Reporting Status
SPC EOY Calendars reported ndash deadline is June 26 166
No SPC EOY Calendars reported 1
Calendar days reported incorrectly in SPC EOY- See Distance Learning Days Guidance for EOY
0
2019-20 EOY data submission summary for the 167 school systems as of 061820
For assistance contact TaraBaylotlagov
Student Information System (SIS)EOY Collection - Reporting Status As of 061820
11
DescriptionLEA Reporting
Status
SIS EOY data reported ndash verifying data ndash deadline is June 26 163
No SIS EOY data reported 4
No Discipline data reported (1 or more sites) 43
No Graduates reported in SIS or STS (1 or more sites) 21
Graduates not exited in SIS but reported in STS (1 or more sites) 49
Missing Graduates in STS but graduates exited in SIS (1 or more sites) 47
Free Lunch Not reported 6
100 Free Lunch reported (1 or more sites) 12
2019-20 EOY data submission summary for the 167 school systems as of 061820
SIS EOY Validation Reports dropped 521 610 617 Upcoming weeks of 622 and 713 STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
For assistance contact TaraBaylotlagov
Professional of Educational Personnel (PEP)EOY Collection ndash Reporting Status as of 61820
12For assistance contact MichaelZanoveclagov
Description LEA Reporting Status
PEP EOY data reported ndash verifying data ndash deadline is August 28 10
No PEP EOY data reported 157
2019-20 EOY data submission summary for the 167 school systems as of 061820
PEP EOY Validation Reports Upcoming week of 727 810 817 824 and 97
Student Transcript System (STS)EOY Collection ndash Reporting Status as of 61820
13For assistance contact BarrettAdamslagov
Description LEA Reporting Status
Total 12th graders in STS (public) 48069
Total graduates in STS (public) 43429
of graduate transcripts reported 903
2019-20 EOY data submission summary for the 167 school systems as of 061820
Reporting deadlines Graduate transcripts are due now9th grade transcripts due 71All 2019-20 transcripts due 91 including summer school transcripts
STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
eScholar Systems 2020-21 Startup
14
Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID and DirectMatch Startup
15For assistance contact JayanthiSothirajahlagov
July 7 eScholar Uniq-ID and DirectMatch systems will be permanently closed
July 7-14 eScholar UniqID and DirectMatch systems will be unavailable
bull Uniq-ID 2020-21 eScholar rollover and school updates (new schools closed schools grade configuration updates new user roles etc)
bull DirectMatch 2020-21 eScholar initialization and loading of June SNAP and TANF to DirectMatch (1st SNAP and TANF files for 2020-21 school year)
July 15
bull Uniq-ID LEAs can begin their initial submission of expected 2020-21 enrollments with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0)
Districts should NOT include 2019-20 graduates in the expected enrollment
bull DirectMatch LEAs can begin their initial DirectMatch run for SNAP and TANF after their expected 2020-21 enrollments have been submitted to Uniq-ID
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
2019-20 End of Year Collections
7
End-Of-Year Collections To close out the school year for accountability and federal reporting
SPC - Actual calendars and instructional minutes Final calendars should reflect any updates made to the planned calendars to reflect updated school start dates missed days and make-up days due to weather emergencies etc
SIS - student data including enrollment attendance discipline lunch status
HTS - homeless data including underage
students
SER - special education student information
PEP - final staff data including attendance
and tenure
Deadline June 26- Submit FINAL actual calendars
- For each site submit final enrollments and
student information
- Download and review the Validation
Reports and Rosters on the DM FTP (Data
Validation folder) when available to verify
data has been reported accurately
- Verify SERSIS Crosscheck report is blank
Deadline August 31
Deadline August 28
If you have questions contact systemsupportlagov
Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page
2019-20 End of Year Collections
8
STS End-Of-Year Collection For final transcripts IBC Updates
bull STS final Student Transcripts for all students (grades T9-12)
Graduates first Then T9 9th graders Then 10th 11th graders Then summer school transcripts
bull Transcript for each student should be
verified to ensure itrsquos complete
bull Graduate transcripts should be verified Ensure all category requirements have
been met Certify graduates (PublicsCharters) Verify parental consent Verify FAFSA completion
Deadline May 30 (graduates)Deadline (91 All 2019-20 graduates)
- Download and review the STS Validation Reports and Rosters on the DM FTP (Data Validation folder) to verify data has been reported accurately
- Prepare for FINAL CATE Extract of IBC data from STS
- Supporting credentials should be uploaded to the eScholar FTP
Beginning June 3 LOSFABOR weekly extracts
If you have questions contact systemsupportlagov
Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page
2019-20 End of Year Reporting Details
9
For additional details and reminders about EOY reporting for the applications
systems listed below please refer to our June 11 Special EOY Check-In webinar
posted on the System Support page
eScholar Uniq-ID
eScholar DirectMatch
School Calendar System (SPC)
Student Information System (SIS)
Special Education Reporting System (SER)
Student Transcript System (STS)
Profile of Educational Personnel (PEP)
For assistance contact SystemSupportlagov
Student Calendar System (SPC)EOY Collection - Reporting Status As of 061820
10
Description LEA Reporting Status
SPC EOY Calendars reported ndash deadline is June 26 166
No SPC EOY Calendars reported 1
Calendar days reported incorrectly in SPC EOY- See Distance Learning Days Guidance for EOY
0
2019-20 EOY data submission summary for the 167 school systems as of 061820
For assistance contact TaraBaylotlagov
Student Information System (SIS)EOY Collection - Reporting Status As of 061820
11
DescriptionLEA Reporting
Status
SIS EOY data reported ndash verifying data ndash deadline is June 26 163
No SIS EOY data reported 4
No Discipline data reported (1 or more sites) 43
No Graduates reported in SIS or STS (1 or more sites) 21
Graduates not exited in SIS but reported in STS (1 or more sites) 49
Missing Graduates in STS but graduates exited in SIS (1 or more sites) 47
Free Lunch Not reported 6
100 Free Lunch reported (1 or more sites) 12
2019-20 EOY data submission summary for the 167 school systems as of 061820
SIS EOY Validation Reports dropped 521 610 617 Upcoming weeks of 622 and 713 STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
For assistance contact TaraBaylotlagov
Professional of Educational Personnel (PEP)EOY Collection ndash Reporting Status as of 61820
12For assistance contact MichaelZanoveclagov
Description LEA Reporting Status
PEP EOY data reported ndash verifying data ndash deadline is August 28 10
No PEP EOY data reported 157
2019-20 EOY data submission summary for the 167 school systems as of 061820
PEP EOY Validation Reports Upcoming week of 727 810 817 824 and 97
Student Transcript System (STS)EOY Collection ndash Reporting Status as of 61820
13For assistance contact BarrettAdamslagov
Description LEA Reporting Status
Total 12th graders in STS (public) 48069
Total graduates in STS (public) 43429
of graduate transcripts reported 903
2019-20 EOY data submission summary for the 167 school systems as of 061820
Reporting deadlines Graduate transcripts are due now9th grade transcripts due 71All 2019-20 transcripts due 91 including summer school transcripts
STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
eScholar Systems 2020-21 Startup
14
Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID and DirectMatch Startup
15For assistance contact JayanthiSothirajahlagov
July 7 eScholar Uniq-ID and DirectMatch systems will be permanently closed
July 7-14 eScholar UniqID and DirectMatch systems will be unavailable
bull Uniq-ID 2020-21 eScholar rollover and school updates (new schools closed schools grade configuration updates new user roles etc)
bull DirectMatch 2020-21 eScholar initialization and loading of June SNAP and TANF to DirectMatch (1st SNAP and TANF files for 2020-21 school year)
July 15
bull Uniq-ID LEAs can begin their initial submission of expected 2020-21 enrollments with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0)
Districts should NOT include 2019-20 graduates in the expected enrollment
bull DirectMatch LEAs can begin their initial DirectMatch run for SNAP and TANF after their expected 2020-21 enrollments have been submitted to Uniq-ID
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
2019-20 End of Year Collections
8
STS End-Of-Year Collection For final transcripts IBC Updates
bull STS final Student Transcripts for all students (grades T9-12)
Graduates first Then T9 9th graders Then 10th 11th graders Then summer school transcripts
bull Transcript for each student should be
verified to ensure itrsquos complete
bull Graduate transcripts should be verified Ensure all category requirements have
been met Certify graduates (PublicsCharters) Verify parental consent Verify FAFSA completion
Deadline May 30 (graduates)Deadline (91 All 2019-20 graduates)
- Download and review the STS Validation Reports and Rosters on the DM FTP (Data Validation folder) to verify data has been reported accurately
- Prepare for FINAL CATE Extract of IBC data from STS
- Supporting credentials should be uploaded to the eScholar FTP
Beginning June 3 LOSFABOR weekly extracts
If you have questions contact systemsupportlagov
Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page
2019-20 End of Year Reporting Details
9
For additional details and reminders about EOY reporting for the applications
systems listed below please refer to our June 11 Special EOY Check-In webinar
posted on the System Support page
eScholar Uniq-ID
eScholar DirectMatch
School Calendar System (SPC)
Student Information System (SIS)
Special Education Reporting System (SER)
Student Transcript System (STS)
Profile of Educational Personnel (PEP)
For assistance contact SystemSupportlagov
Student Calendar System (SPC)EOY Collection - Reporting Status As of 061820
10
Description LEA Reporting Status
SPC EOY Calendars reported ndash deadline is June 26 166
No SPC EOY Calendars reported 1
Calendar days reported incorrectly in SPC EOY- See Distance Learning Days Guidance for EOY
0
2019-20 EOY data submission summary for the 167 school systems as of 061820
For assistance contact TaraBaylotlagov
Student Information System (SIS)EOY Collection - Reporting Status As of 061820
11
DescriptionLEA Reporting
Status
SIS EOY data reported ndash verifying data ndash deadline is June 26 163
No SIS EOY data reported 4
No Discipline data reported (1 or more sites) 43
No Graduates reported in SIS or STS (1 or more sites) 21
Graduates not exited in SIS but reported in STS (1 or more sites) 49
Missing Graduates in STS but graduates exited in SIS (1 or more sites) 47
Free Lunch Not reported 6
100 Free Lunch reported (1 or more sites) 12
2019-20 EOY data submission summary for the 167 school systems as of 061820
SIS EOY Validation Reports dropped 521 610 617 Upcoming weeks of 622 and 713 STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
For assistance contact TaraBaylotlagov
Professional of Educational Personnel (PEP)EOY Collection ndash Reporting Status as of 61820
12For assistance contact MichaelZanoveclagov
Description LEA Reporting Status
PEP EOY data reported ndash verifying data ndash deadline is August 28 10
No PEP EOY data reported 157
2019-20 EOY data submission summary for the 167 school systems as of 061820
PEP EOY Validation Reports Upcoming week of 727 810 817 824 and 97
Student Transcript System (STS)EOY Collection ndash Reporting Status as of 61820
13For assistance contact BarrettAdamslagov
Description LEA Reporting Status
Total 12th graders in STS (public) 48069
Total graduates in STS (public) 43429
of graduate transcripts reported 903
2019-20 EOY data submission summary for the 167 school systems as of 061820
Reporting deadlines Graduate transcripts are due now9th grade transcripts due 71All 2019-20 transcripts due 91 including summer school transcripts
STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
eScholar Systems 2020-21 Startup
14
Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID and DirectMatch Startup
15For assistance contact JayanthiSothirajahlagov
July 7 eScholar Uniq-ID and DirectMatch systems will be permanently closed
July 7-14 eScholar UniqID and DirectMatch systems will be unavailable
bull Uniq-ID 2020-21 eScholar rollover and school updates (new schools closed schools grade configuration updates new user roles etc)
bull DirectMatch 2020-21 eScholar initialization and loading of June SNAP and TANF to DirectMatch (1st SNAP and TANF files for 2020-21 school year)
July 15
bull Uniq-ID LEAs can begin their initial submission of expected 2020-21 enrollments with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0)
Districts should NOT include 2019-20 graduates in the expected enrollment
bull DirectMatch LEAs can begin their initial DirectMatch run for SNAP and TANF after their expected 2020-21 enrollments have been submitted to Uniq-ID
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
2019-20 End of Year Reporting Details
9
For additional details and reminders about EOY reporting for the applications
systems listed below please refer to our June 11 Special EOY Check-In webinar
posted on the System Support page
eScholar Uniq-ID
eScholar DirectMatch
School Calendar System (SPC)
Student Information System (SIS)
Special Education Reporting System (SER)
Student Transcript System (STS)
Profile of Educational Personnel (PEP)
For assistance contact SystemSupportlagov
Student Calendar System (SPC)EOY Collection - Reporting Status As of 061820
10
Description LEA Reporting Status
SPC EOY Calendars reported ndash deadline is June 26 166
No SPC EOY Calendars reported 1
Calendar days reported incorrectly in SPC EOY- See Distance Learning Days Guidance for EOY
0
2019-20 EOY data submission summary for the 167 school systems as of 061820
For assistance contact TaraBaylotlagov
Student Information System (SIS)EOY Collection - Reporting Status As of 061820
11
DescriptionLEA Reporting
Status
SIS EOY data reported ndash verifying data ndash deadline is June 26 163
No SIS EOY data reported 4
No Discipline data reported (1 or more sites) 43
No Graduates reported in SIS or STS (1 or more sites) 21
Graduates not exited in SIS but reported in STS (1 or more sites) 49
Missing Graduates in STS but graduates exited in SIS (1 or more sites) 47
Free Lunch Not reported 6
100 Free Lunch reported (1 or more sites) 12
2019-20 EOY data submission summary for the 167 school systems as of 061820
SIS EOY Validation Reports dropped 521 610 617 Upcoming weeks of 622 and 713 STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
For assistance contact TaraBaylotlagov
Professional of Educational Personnel (PEP)EOY Collection ndash Reporting Status as of 61820
12For assistance contact MichaelZanoveclagov
Description LEA Reporting Status
PEP EOY data reported ndash verifying data ndash deadline is August 28 10
No PEP EOY data reported 157
2019-20 EOY data submission summary for the 167 school systems as of 061820
PEP EOY Validation Reports Upcoming week of 727 810 817 824 and 97
Student Transcript System (STS)EOY Collection ndash Reporting Status as of 61820
13For assistance contact BarrettAdamslagov
Description LEA Reporting Status
Total 12th graders in STS (public) 48069
Total graduates in STS (public) 43429
of graduate transcripts reported 903
2019-20 EOY data submission summary for the 167 school systems as of 061820
Reporting deadlines Graduate transcripts are due now9th grade transcripts due 71All 2019-20 transcripts due 91 including summer school transcripts
STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
eScholar Systems 2020-21 Startup
14
Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID and DirectMatch Startup
15For assistance contact JayanthiSothirajahlagov
July 7 eScholar Uniq-ID and DirectMatch systems will be permanently closed
July 7-14 eScholar UniqID and DirectMatch systems will be unavailable
bull Uniq-ID 2020-21 eScholar rollover and school updates (new schools closed schools grade configuration updates new user roles etc)
bull DirectMatch 2020-21 eScholar initialization and loading of June SNAP and TANF to DirectMatch (1st SNAP and TANF files for 2020-21 school year)
July 15
bull Uniq-ID LEAs can begin their initial submission of expected 2020-21 enrollments with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0)
Districts should NOT include 2019-20 graduates in the expected enrollment
bull DirectMatch LEAs can begin their initial DirectMatch run for SNAP and TANF after their expected 2020-21 enrollments have been submitted to Uniq-ID
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Student Calendar System (SPC)EOY Collection - Reporting Status As of 061820
10
Description LEA Reporting Status
SPC EOY Calendars reported ndash deadline is June 26 166
No SPC EOY Calendars reported 1
Calendar days reported incorrectly in SPC EOY- See Distance Learning Days Guidance for EOY
0
2019-20 EOY data submission summary for the 167 school systems as of 061820
For assistance contact TaraBaylotlagov
Student Information System (SIS)EOY Collection - Reporting Status As of 061820
11
DescriptionLEA Reporting
Status
SIS EOY data reported ndash verifying data ndash deadline is June 26 163
No SIS EOY data reported 4
No Discipline data reported (1 or more sites) 43
No Graduates reported in SIS or STS (1 or more sites) 21
Graduates not exited in SIS but reported in STS (1 or more sites) 49
Missing Graduates in STS but graduates exited in SIS (1 or more sites) 47
Free Lunch Not reported 6
100 Free Lunch reported (1 or more sites) 12
2019-20 EOY data submission summary for the 167 school systems as of 061820
SIS EOY Validation Reports dropped 521 610 617 Upcoming weeks of 622 and 713 STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
For assistance contact TaraBaylotlagov
Professional of Educational Personnel (PEP)EOY Collection ndash Reporting Status as of 61820
12For assistance contact MichaelZanoveclagov
Description LEA Reporting Status
PEP EOY data reported ndash verifying data ndash deadline is August 28 10
No PEP EOY data reported 157
2019-20 EOY data submission summary for the 167 school systems as of 061820
PEP EOY Validation Reports Upcoming week of 727 810 817 824 and 97
Student Transcript System (STS)EOY Collection ndash Reporting Status as of 61820
13For assistance contact BarrettAdamslagov
Description LEA Reporting Status
Total 12th graders in STS (public) 48069
Total graduates in STS (public) 43429
of graduate transcripts reported 903
2019-20 EOY data submission summary for the 167 school systems as of 061820
Reporting deadlines Graduate transcripts are due now9th grade transcripts due 71All 2019-20 transcripts due 91 including summer school transcripts
STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
eScholar Systems 2020-21 Startup
14
Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID and DirectMatch Startup
15For assistance contact JayanthiSothirajahlagov
July 7 eScholar Uniq-ID and DirectMatch systems will be permanently closed
July 7-14 eScholar UniqID and DirectMatch systems will be unavailable
bull Uniq-ID 2020-21 eScholar rollover and school updates (new schools closed schools grade configuration updates new user roles etc)
bull DirectMatch 2020-21 eScholar initialization and loading of June SNAP and TANF to DirectMatch (1st SNAP and TANF files for 2020-21 school year)
July 15
bull Uniq-ID LEAs can begin their initial submission of expected 2020-21 enrollments with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0)
Districts should NOT include 2019-20 graduates in the expected enrollment
bull DirectMatch LEAs can begin their initial DirectMatch run for SNAP and TANF after their expected 2020-21 enrollments have been submitted to Uniq-ID
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Student Information System (SIS)EOY Collection - Reporting Status As of 061820
11
DescriptionLEA Reporting
Status
SIS EOY data reported ndash verifying data ndash deadline is June 26 163
No SIS EOY data reported 4
No Discipline data reported (1 or more sites) 43
No Graduates reported in SIS or STS (1 or more sites) 21
Graduates not exited in SIS but reported in STS (1 or more sites) 49
Missing Graduates in STS but graduates exited in SIS (1 or more sites) 47
Free Lunch Not reported 6
100 Free Lunch reported (1 or more sites) 12
2019-20 EOY data submission summary for the 167 school systems as of 061820
SIS EOY Validation Reports dropped 521 610 617 Upcoming weeks of 622 and 713 STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
For assistance contact TaraBaylotlagov
Professional of Educational Personnel (PEP)EOY Collection ndash Reporting Status as of 61820
12For assistance contact MichaelZanoveclagov
Description LEA Reporting Status
PEP EOY data reported ndash verifying data ndash deadline is August 28 10
No PEP EOY data reported 157
2019-20 EOY data submission summary for the 167 school systems as of 061820
PEP EOY Validation Reports Upcoming week of 727 810 817 824 and 97
Student Transcript System (STS)EOY Collection ndash Reporting Status as of 61820
13For assistance contact BarrettAdamslagov
Description LEA Reporting Status
Total 12th graders in STS (public) 48069
Total graduates in STS (public) 43429
of graduate transcripts reported 903
2019-20 EOY data submission summary for the 167 school systems as of 061820
Reporting deadlines Graduate transcripts are due now9th grade transcripts due 71All 2019-20 transcripts due 91 including summer school transcripts
STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
eScholar Systems 2020-21 Startup
14
Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID and DirectMatch Startup
15For assistance contact JayanthiSothirajahlagov
July 7 eScholar Uniq-ID and DirectMatch systems will be permanently closed
July 7-14 eScholar UniqID and DirectMatch systems will be unavailable
bull Uniq-ID 2020-21 eScholar rollover and school updates (new schools closed schools grade configuration updates new user roles etc)
bull DirectMatch 2020-21 eScholar initialization and loading of June SNAP and TANF to DirectMatch (1st SNAP and TANF files for 2020-21 school year)
July 15
bull Uniq-ID LEAs can begin their initial submission of expected 2020-21 enrollments with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0)
Districts should NOT include 2019-20 graduates in the expected enrollment
bull DirectMatch LEAs can begin their initial DirectMatch run for SNAP and TANF after their expected 2020-21 enrollments have been submitted to Uniq-ID
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Professional of Educational Personnel (PEP)EOY Collection ndash Reporting Status as of 61820
12For assistance contact MichaelZanoveclagov
Description LEA Reporting Status
PEP EOY data reported ndash verifying data ndash deadline is August 28 10
No PEP EOY data reported 157
2019-20 EOY data submission summary for the 167 school systems as of 061820
PEP EOY Validation Reports Upcoming week of 727 810 817 824 and 97
Student Transcript System (STS)EOY Collection ndash Reporting Status as of 61820
13For assistance contact BarrettAdamslagov
Description LEA Reporting Status
Total 12th graders in STS (public) 48069
Total graduates in STS (public) 43429
of graduate transcripts reported 903
2019-20 EOY data submission summary for the 167 school systems as of 061820
Reporting deadlines Graduate transcripts are due now9th grade transcripts due 71All 2019-20 transcripts due 91 including summer school transcripts
STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
eScholar Systems 2020-21 Startup
14
Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID and DirectMatch Startup
15For assistance contact JayanthiSothirajahlagov
July 7 eScholar Uniq-ID and DirectMatch systems will be permanently closed
July 7-14 eScholar UniqID and DirectMatch systems will be unavailable
bull Uniq-ID 2020-21 eScholar rollover and school updates (new schools closed schools grade configuration updates new user roles etc)
bull DirectMatch 2020-21 eScholar initialization and loading of June SNAP and TANF to DirectMatch (1st SNAP and TANF files for 2020-21 school year)
July 15
bull Uniq-ID LEAs can begin their initial submission of expected 2020-21 enrollments with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0)
Districts should NOT include 2019-20 graduates in the expected enrollment
bull DirectMatch LEAs can begin their initial DirectMatch run for SNAP and TANF after their expected 2020-21 enrollments have been submitted to Uniq-ID
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Student Transcript System (STS)EOY Collection ndash Reporting Status as of 61820
13For assistance contact BarrettAdamslagov
Description LEA Reporting Status
Total 12th graders in STS (public) 48069
Total graduates in STS (public) 43429
of graduate transcripts reported 903
2019-20 EOY data submission summary for the 167 school systems as of 061820
Reporting deadlines Graduate transcripts are due now9th grade transcripts due 71All 2019-20 transcripts due 91 including summer school transcripts
STS SIS SER Validation Reports dropped 63 Upcoming weeks of 615 622 and 76
eScholar Systems 2020-21 Startup
14
Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID and DirectMatch Startup
15For assistance contact JayanthiSothirajahlagov
July 7 eScholar Uniq-ID and DirectMatch systems will be permanently closed
July 7-14 eScholar UniqID and DirectMatch systems will be unavailable
bull Uniq-ID 2020-21 eScholar rollover and school updates (new schools closed schools grade configuration updates new user roles etc)
bull DirectMatch 2020-21 eScholar initialization and loading of June SNAP and TANF to DirectMatch (1st SNAP and TANF files for 2020-21 school year)
July 15
bull Uniq-ID LEAs can begin their initial submission of expected 2020-21 enrollments with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0)
Districts should NOT include 2019-20 graduates in the expected enrollment
bull DirectMatch LEAs can begin their initial DirectMatch run for SNAP and TANF after their expected 2020-21 enrollments have been submitted to Uniq-ID
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
eScholar Systems 2020-21 Startup
14
Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID and DirectMatch Startup
15For assistance contact JayanthiSothirajahlagov
July 7 eScholar Uniq-ID and DirectMatch systems will be permanently closed
July 7-14 eScholar UniqID and DirectMatch systems will be unavailable
bull Uniq-ID 2020-21 eScholar rollover and school updates (new schools closed schools grade configuration updates new user roles etc)
bull DirectMatch 2020-21 eScholar initialization and loading of June SNAP and TANF to DirectMatch (1st SNAP and TANF files for 2020-21 school year)
July 15
bull Uniq-ID LEAs can begin their initial submission of expected 2020-21 enrollments with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0)
Districts should NOT include 2019-20 graduates in the expected enrollment
bull DirectMatch LEAs can begin their initial DirectMatch run for SNAP and TANF after their expected 2020-21 enrollments have been submitted to Uniq-ID
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID and DirectMatch Startup
15For assistance contact JayanthiSothirajahlagov
July 7 eScholar Uniq-ID and DirectMatch systems will be permanently closed
July 7-14 eScholar UniqID and DirectMatch systems will be unavailable
bull Uniq-ID 2020-21 eScholar rollover and school updates (new schools closed schools grade configuration updates new user roles etc)
bull DirectMatch 2020-21 eScholar initialization and loading of June SNAP and TANF to DirectMatch (1st SNAP and TANF files for 2020-21 school year)
July 15
bull Uniq-ID LEAs can begin their initial submission of expected 2020-21 enrollments with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0)
Districts should NOT include 2019-20 graduates in the expected enrollment
bull DirectMatch LEAs can begin their initial DirectMatch run for SNAP and TANF after their expected 2020-21 enrollments have been submitted to Uniq-ID
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF
16For assistance contact JayanthiSothirajahlagov
July-Sept
Districts will run DirectMatch for SNAP and TANF
bull Resolve near matches for SNAP and TANF
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
Oct-June
LDOE will run statewide DirectMatch SNAP and TANF for districts
bull Districts will resolve near matches for SNAP and TANF for the identified batches
bull Upload SNAP matched records into local SIS and food service system
bull No further processing is needed for TANF
TANF records should not be loaded into local SIS or food service system FNS is partnering
with eScholar to rollout a new Direct Cert process in Feb 2021 that will make it easier for
districts to identify TANF students who are directly certified for free lunch
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
2020-21 System Enhancements
17
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
2020-21 System Enhancements
18For assistance contact KaylieLoupelagov
Friday June 19th Final Technical Specs will be released on System Support
page and Insight Coordinator Portal
Tuesday June 23rd at 1 PM Review of enhancements and QA time will be
held to answer questions all data managers and vendors are invited to join
Zoom Link httpsldoezoomusj91929928411
Meeting ID 919 2992 8411
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
CATE System Reporting
19
bull Beginning with the data collection cycle for 2019-2020 the Department will no longer be
utilizing the Career and Technical Education (CATE) Data System for collecting or
reporting data required for federal CTE and Perkins reports
bull For 2019-2020 reporting the Department will generate and provide Perkins Core
Indicator reports to school systems and the United States Department of Education Office
of Career and Technical Adult Education
bull Each school system should access the CATE portal to download any needed
information or reports
bull The system will remain open through June 30 2020
This information was previously published in the June 3 and June 9 Superintendent Newsletter and a request was made that it be shared with school system secondary supervisors and career and technical education supervisorscoordinators data managers school leadership and professional school counselors
Please contact jumpstartlagov with questions
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
EdLink 360 2020-2021 School Year
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
The EdLink Solution
bull Outdated and failing systemsbull Data collected in too many places with
no single source of truthbull Simple reporting and research are
difficultbull Challenging questions nearly impossible bull The school and facility-level staff who
have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making
bull Improve business processes and overall usability
bull Consolidate data silos into one source of truth
bull Connect data and programs to reduce multiple logins
bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation
Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations
21
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
EdLink Data System
EdLink 360 (Warehouse) + EdLink Ops (Transactional System)
The EdLink system is made up of two main components
EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards
EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc
22
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Major Systems Being Replaced
EdLink 360 (Warehouse) Phase
Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)
EdLink Ops (Transactional System) Phase
Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)
23
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Project Timeline
24
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Upcoming Actions for EdLink
25
EdLink 360 (Warehouse) EdLink Ops (Transactional)
Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams
Aug 2020 - July 2021 School systems and their vendors will
program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink
support
May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)
Core Team and Scrum teams are formed and operating
System Interfaces are operational Public facing portals are operational Worker portals are operational
Aug - June 2021 School and school system staff engage in dashboard trainings
June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)
Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)
August 2023 - EdLink System Complete
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Parallel Data Collections for 2020-21
26
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Parallel Data Collections for 2020-21
The 2020-21 school year will be a transitional year for data collections Data will be collected
in both the state legacy data systems and the EdLink 360 system
bull The EdLink data submission schedule is purposefully aligned with the legacy system
collection schedule to provide school systems with multiple opportunities to compare
and validate their data before EdLink 360 goes live in August 2021 and the legacy
systems are retired
bull Data collected in the legacy systems during the 2020-21 school year will be the source
of truth for funding accountability and reporting
bull To assist school systems and vendors through this transition training will be offered
throughout the fall This training includes a walk-through of the EdLink data submission
process a demonstration of the data quality dashboards and the technical details of
each data element included in the programming of the file extracts
27
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
7
Parallel Data Collections for 2020-21
bull Legacy Systems Data Collectionsbull FALL
bull Oct 1 MFPIDEA (SPC SIS SER)
bull Oct 1 CLASS (SPC SIS CUR PEP)
bull TSDL Fall
bull K3 Assessments
bull SPRING bull STS Mid-Year
bull Feb 1 MFP (SPC SIS SER)
bull TSDL Spring
bull END of YEARbull All systems (SPC SIS SER PEP AFR)
28
The 2020-21 Benchmark Calendar will be available by July 15
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
EdLink 360 Extract Files
29
bull Earlier this school year we reached out to all school systems via survey asking you to identify your vendor or internal staff contacts who assisted you in maintaining your local systems and sending data to the LDOE legacy systems
bull We have reached out again via email and asking you to verify andor update the information you previously provided For questions contact JaraBodelagov
bull During the EdLink 360 Pilot 21 school systems had an opportunity to develop and submit file extracts to the EdLink 360 data warehousebull Weekly check-insbull Extract layout reviewbull Extract file submissions
bull Beginning August 2020 we will offer additional extract file layout review sessions to help you create and submit your data during the 2020-21 parallel data collections bull File extract reviews and training (beginning August 2020)bull EdLink weekly check-ins (beginning September 2020) bull EdLink 360 resources (available on EdLink 360 support page)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
7
Parallel Data Collections for 2020-21
EdLink 360 Extracts (posted on EdLink 360 support page)
bull CALENDARS
bull STUDENTS
bull ATTENDANCE (Daily Absences)
bull ENROLLMENTS
bull DISCIPLINE
bull PROGRAMS
bull COURSES AND COURSE OFFERINGS
bull STUDENT AND TEACHER CLASS SCHEDULES
bull HOMELESS
bull K-3 ASSESSMENTS
bull DIPLOMAS
bull TRANSCRIPTS AND IBCS
bull SCHOOLS
bull STAFF STAFF ASSIGNMENTS
bull STAFF ATTENDANCE
bull VACANT AND CONTRACT STAFFbull PAYROLL
30
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Pilot Participants and Vendors
EdGear PowerSchool OnCourse MUNIS
010 Calcasieu 066 City of Bogalusa 003 Ascension 008 Bossier 032 Livingston
016 DeSoto 3C1 Thrive Academy 032 Livingston 053 Tangipahoa 036 Orleans
017 EBR 036 Orleans 053 Tangipahoa
028 Lafayette 040 Rapides ALIO 055 Terrebonne
031 Lincoln 045 St Charles 003 Ascension
043 Sabine 347 Lycee Francais 008 Bossier
046 St Helena WA7 Capitol 028 Lafayette
051 St Mary 040 Rapides
055 Terrebonne 045 St Charles
060 Webster 051 St Mary (121)
31
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Pilot Timeline
Activity Timeline
eScholar StaffID User Guide and StaffID file sent to LEAs March 2 ndash 6
LEAs provided with eScholar logins LEAs start uploading 30 Files in eScholar with Staff IDs March 9 - 13
StaffID training by eScholar for Pilot participants Registration link March 10 at 100pm
Pilot participants complete StaffID file uploads to eScholar and resolve the StaffID near matches and consume into local systems
March 16 ndash April 6
Group 1 SCHOOLS (LDOE) CALENDARS March 9
Group 2 STUDENTS ENROLLMENTS ATTENDANCE March 16
Group 3 PROGRAMS (LDOE) DISCIPLINE March 23
Group 4 DIPLOMAS (LDOE) PROGRAM MEMBERSHIP (SIS) March 30
Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCESTRANSCRIPTs and IBCs April 6
Group 6 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULES STAFF_COURSE_OFFERING_LINK PAYROLL K3 MENTOR TEACHER and RESIDENT TEACHER HOMELESS
April 27 ndash June 30
32
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
2020-21 StaffID Assignments
33
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
2020-21 StaffID Assignments
34
bull Just as student IDs (LASIDs) help Louisiana secure and protect sensitive data Staff IDs (StaffIDs) will also secure and protect
bull EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system
Security Coordinators will
Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA
Download the StaffID files from the DM FTP for use in matching StaffIDs in the local
system
StaffID data managers will
Receive their credentials from their Security Coordinator that allow login to the
StaffID portal
Complete the matching of staff data with the assigned StaffIDs in their local system and submitting those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local
system
For assistance contact JayanthiSothirajahlagov
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
2020-21 StaffID Assignments Timeline
PHASE 1 Timeline
LDOE
bull Provide StaffID training registration link
bull Create StaffID files and make available to LEAs (via DM FTP) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide
SCHOOL SYSTEMS bull Download StaffIDs from DM FTP and match to staff data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and
StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system
bull Resolve any StaffID near matchesbull Download match results and submit to their local systems
62461571
Begins 615Begins 715for ESSY=2021
PHASE 2
SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates
Begins 715 and ongoing for ESSY=2021
35
Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page
for information about assigning StaffIDs for your school system
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Resolving StaffID Near Matches
36For assistance contact JayanthiSothirajahlagov
eScholar StaffID ndash Resolving Near Matches
bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match
bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
StaffID Assignments by Pilot Districts
LEA Status LEA Status
003-Ascension Assignments completed 045-St Charles Assignments completed
008-Bossier Assignments completed 046-St Helena Assignments completed
010-Calcasieu Assignments completed 051-St Mary Not started
016-DeSoto Assignments completed 053-Tangipahoa Assignments completed
017-EBR File transmission errors 055- Terrebonne Assignments completed
028-Lafayette Assignments completed 060- Webster Assignments completed
031-Lincoln Assignments completed 066-City of Bogalusa Assignments completed
032-Livingston Assignments completed 347-Lycee Francais Assignments completed
036-Orleans Near matches to resolve WA7-Capitol Assignments completed
040-Rapides Assignments completed 3C1-Thrive Assignments completed
043-Sabine Assignments completed
20 of 21 = 952 Pilot participants submitting StaffID files and maging Assignments
37
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
EdLink 360 Resources
EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm
bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc
bull 2020-21 User Guide for Pilot Guidelinesbull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs
bull Extract file layouts
bull Other Resources (Sample files StaffID templates FAQs training registration links etc)
bull Email EdLink360lagov with questions
38
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Who to contact for support
39
Email the system data managers listed below if you need assistance with the collections
bull Data Systems Manager SherryRandalllagov
bull Annual Financial Reporting (AFR) YaxinLulagov
bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov
bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov
bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov
bull Profile of Educational Personnel (PEP) MichaelZanoveclagov
bull Early Childhood CLASS AnanthaLakkakulalagov
bull eScholar Unique ID and eScholar DirectMatch JayanthiSothirajahlagov
bull 2019-20 System Enhancements KaylieLoupelagov
bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Louisiana Secure ID System (eScholar) Who to contact for support
40
Who to Contact for Support For assistance with
AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits
SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions
LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues
etc) Administrative functions such as system settings
and configurations File FormatUpload Questions Requests for utilizing web services
Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword
WenFanlagov or LDEDatalagov
Security Coordinators needing credentials or assistance provisioning their LEA staff with system access
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Looking ahead hellip
41
Next Webinar
bull Date and Time July 16 2020 at 100pm
bull Webinar Link httpsldoezoomusj976397929
bull Webinar Name Data Coordinator Webinar
bull Phone 1-408-638-0968
bull Meeting ID 976 397 929
If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov
For assistance contact SystemSupportlagov
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)
Webinar Highlights and Next Steps
42
bull EOY Reporting - Meet EOY reporting deadlines
bull eScholar Systems ndash Finalize 2019-20 data reporting for eScholar systems (Uniq-ID and DirectMatch)
bull 2020-2021 System Enhancements ndash Review and provide feedback (to be posted 619)
bull Parallel Data Collections for 2020-21bull Prepare to submit to legacy systems
bull Submit to legacy systems (Fall Spring EOY collections)bull Respond to requests to update staff and vendor information
bull JaraBodelagovbull Attend StaffID training bull Complete StaffID assignmentsbull Attend extract review sessions (beginning August 2020)bull Prepare to submit to EdLink 360
bull Submit to EdLink 360 (October 2020 ndash July 2021)