asnc 2016 exhibitor...asnc2016 exhibitor prospectus don’t miss asnc2016 where you will…. 99meet...

ASNC201621st Annual Scientific Session

September 22 - 25 Boca Raton, Fl

American Society of Nuclear Cardiology

Exhibitor Prospectus

1 The 21st Annual Scientific Session of the American Society of Nuclear Cardiology

Brought to you by the only medical society dedicated to the field of nuclear cardiology, ASNC’s Annual Scientific Session is the unparalleled cardiovascular imaging event. Meet face to face with thought leaders in the cardiovascular imaging community at ASNC2016 in Boca Raton, FL September 22 -25, 2016.

Meet over 1,000 attendees• Physicians, FITs, technologists and administrators

Generate leads• Access to decision makers and eager healthcare professionals• Network• Prospect with leaders in the field

Whether your goal is to introduce yourself to new customers or enhance relationships with your current customers, you will have the opportunity to meet with decision makers face-to-face to discuss new products, cutting-edge research, and technological advances in cardiovascular imaging.

ASNC2016 aligns the educational program and the scope of products and services in the exhibit hall with the needs and interests of key decision makers.

We thank you for your continued participation in the ASNC Annual Scientific Sessions. If you have not been a regular exhibitor, we invite you to take another look and join us in September at what we believe will be a refreshed and refocused meeting that delivers new ideas in this ever-changing world.

We look forward to seeing you in Boca Raton in September!

Who is our audience?

n Physician – 77%

n Fellow-in-Training – 10%

n Technologist – 8%

n Nurse – 1%

n Other – 4%Based on ASNC2015 Attendance

ASNC2016 Exhibitor Prospectus

DON’T MISS ASNC2016 WHERE YOU WILL….

99 Meet face-to-face with top decision makers in nuclear cardiac imaging

99 Launch new products

99 Generate leads

99 Increase brand exposure

99 Build and maintain key relationships

MEETING DATES September 22 – 25, 2016

EXHIBITION DATES September 22 – 24, 2016

EXHIBITION MANAGEMENTKeith DillonVP, Business DevelopmentAmerican Society of Nuclear Cardiology4340 East-West Highway Suite 1120Bethesda, MD 20814Phone: (703) 405-8671Fax: (301) [email protected]

Nearly 90% of ASNC2015 attendees visited the exhibit hall two or more times.


THURSDAY, SEPTEMBER 22 6:00 P.M. – 7:30 P.M.

Welcome Reception and Grand Opening of Exhibit Hall and the kick-off event for ASNC2016. Open bar and enhanced menu.

FRIDAY, SEPTEMBER 23 9:30 A.M. - 4:30 P.M.

9:30 a.m. -10:30 a.m. Coffee break in the hall.

Noon – 1:30pm Lunch and Learn Sessions and lunch also available in the exhibit hall.

3:30 p.m. – 4:30 p.m. Exhibit Hall Networking Happy Hour Join attendees in the exhibit hall for afternoon snacks, “mocktails” or an ASNC signature drink.

SATURDAY, SEPTEMBER 24 9:30 A.M. - 3:00 P.M.

9:30 a.m. -10:30 a.m. Coffee break in the hall.

Noon – 1:30pm Lunch and Learn Sessions and lunch also available in the exhibit hall.

IMPORTANT DATES TO REMEMBERInitial Deposit Due ............................................................... February 5

Balance of Rental Fee Due ................................................. June 3

Partial Refund Cancellation ................................................. June 3

Exhibitor Service Kits Emailed ............................................. June 27

Deadline for receipt of Final Program listing information ..... July 15

Request for use of exhibitor-appointed contractor due ...... July 29

Show management approval for giveaways due ................ July 29

Show management approval for island booths due ........... July 29

Housing Deadline ...............................................................August 26

9 Program Listing includes a 70-word description of your company, distributed to every attendee

9 Link to company Web site on ASNC2016 App

9 Unlimited badges — note badges do not include continuing medical education (CME/CE) credits

9 Complimentary pre-registration mailing list

9 First option for ASNC2017 booth selection (based on priority points)

ASNC2016 Exhibit Hall Hours

ALL EXHIBITORS RECEIVE


American College of Radiology


Astellas

BC Technical, Inc.

Best Vascular

Bracco Diagnostics

Cardiovascuar Imaging Technologies

CDL Nuclear Technologies

Cedars-Sinai Medical Center

Certification Board of Nuclear Cardiology/Certification Board of Cardiovascular Computed Tomography

Digirad

Gamma Systems Services

GE Healthcare

Intersocietal Accrediation Commission

INVIA Medical Imaging Solutions

Ionetix Corporation

Jubilant DraxImage

Lantheus Medical Imaging Inc.

Mallinckrodt Pharmaceuticals

MIE America, Inc.

MIM Software

Modern Nuclear Inc.

Molecular Imaging Services, Inc.

Nuclear Medicine Technology Certification Board

Nuclear Imaging Services

Philips Healthcare

Sage Health Management

ScImage

Siemens Healthcare

Spectrum Dynamics Medical

Syntermed

UltraSPECT

Universal Medical Resources Inc.

Wolters Kluwer Health

Zevacor Molecular

ASNC2015 EXHIBITORS

ASNC2016 Exhibit Hall

EXHIBIT HALL LOCATION:Royal Palm BallroomBoca Raton Resort

A Waldorf Astoria Property

Boca Raton, FL

MAIN ENTRANCE


Eligibility to ExhibitThe Exhibition is an important extension of the continuing medical education program of ASNC. For an exhibit application to be accepted by ASNC, the products and services must be related to the nuclear cardiology/medical field. Upon submitting an application for exhibit space, the exhibitor agrees that the information contained in this prospectus is an integral and binding part of the exhibit space contract, and that it is the responsibility of the exhibiting company to ensure that all individuals staffing the booth are aware of the rules and regulations governing the meeting. Exceptions to these policies will be considered by ASNC on a space available basis.

Rental FeesExhibit fees are based on $32 per square foot. There is a $500 premium for corner spaces. A 50% deposit [check or money order payable to ASNC, or credit card information] must accompany the application for space. The balance of the rental fee must be received on or before June 3. Applications received after June 3 must include the full payment.

If an exhibitor elects to cancel requested space, the following will apply: if between the date of the application and June 3, the deposit will be forfeited. If after June 3, any monies paid will be forfeited. Exhibitors reducing booth space prior to June 3 will receive a refund equaling the rent paid for the reduced space if the space can be resold. Space reductions after June 3 will follow standard cancellation. Any booth unoccupied by 5:00 p.m. on Thursday, September 22 will be regarded as a no-show and the space can be used by ASNC at its discretion. There is no rebate of fees for no-shows.

Allotment of Exhibit SpacesAll contracts for exhibit space must be made on the official application form. Priority of assignment of preferred location will be made based upon the total financial support provided by an individual company to previous Annual Meetings. If several companies have given similar sums, priority will be based on the date of receipt of the deposit for exhibit space. Companies will be given the opportunity, on the application form, to indicate their first three choices of location of their exhibit. Requests will be honored to the extent possible and will be dependent on the total number of requests for space received. Management reserves the right to change the floor plan if it becomes necessary due to final requests of exhibiting companies.

Booth ConstructionCorner and in-line booths receive an 8’ high back drape with 36” high side dividers. A booth identification sign will be supplied for each booth. These booths may not exceed 8’ back wall height, including any signage. Exhibits shall not be constructed in a manner that obscures other exhibits. Display materials will not be permitted to exceed 4’ in height in the front 5’ of the booth. For island booths, a maximum of 12’ in height for construction is permitted. Variances to this height restriction must be requested in advance, but note that the facility has a ceiling height of 18’. Island booth exhibitors are encouraged to have open space with no walls, if at all possible. If a single wall is required, it should be constructed to run in the same direction as would an aisle running from the entrance to the rear of the room. Those having island booths will be required to submit and get approval from ASNC for a final floor plan of the exhibit.

Fire and Safety GuidelinesExhibitors must comply with all federal, state, and local fire and building codes that apply in the Boca Raton Resort. Details regarding fire and safety guidelines will be provided in the Exhibitor Service Kit. Exhibitors must comply with all guidelines.

Floor Covering and FurnishingsThe exhibit hall is carpeted. Exhibitors will not be required to add additional floor covering to their booth. No furniture is included with the booth. Exhibitors may use their own furnishings or order from Brede, ASNC2016 official general services contractor. Order forms will be included in the Exhibitor Service Kit.

Booth Drape Color: Gray

Booth Package Includes: Exhibitor ID sign with 8’ high back drape and 3’ high side drape.

Food and BeveragesFood and non-alcoholic beverages may be distributed provided they are purchased from the exclusive food service contractor for the Boca Raton Resort.

Use of SpaceNo subletting, sharing of booth space, or booth exchanging is permitted. All exhibitor activities shall be confined to the limits of the exhibit space and must not impede space or interfere with other exhibitors. Every exhibit must be staffed and operational during the entire show.

Meeting Dates September 22 – 25, 2016

Exhibit DatesSeptember 22 – 24, 2016

ASNC2016 Important Exhibitor Information


Restrictions on SoundVideotapes and films may be shown, provided that screens and receivers are placed to face into the booth to allow attendees to view and hear the presentations inside the booth, not the aisles. The exhibitor may be asked by ASNC to discontinue the audio presentations if the sound is deemed objectionable by ASNC. Microphones and other audio enhancing devices are not permitted.

Operation of Imaging EquipmentNo radioactive sources may be utilized and no x-ray equipment may be operated from the booths.

GiveawaysExhibiting companies are permitted to distribute giveaways in accordance with the American Medical Association’s “Gifts to Physicians Ethical Guidelines” which state in part: “....textbooks and other gifts are appropriate if they serve a genuine educational function. Individual gifts of minimal value are permissible as long as the gifts are related to the physician’s work.” Cash payments are not permissible. Show management approval is required and written request for approval must be received by July 29.

Distribution of Printed LiteratureExhibitors are required to confine their distribution of literature about their products or services to their exhibit booth. Exhibitors may not have sales personnel or others handing out literature in the public areas of the hotel and convention center.

Social EventsAs a condition of exhibiting, companies represented agree not to schedule any social events where meeting attendees are invited and are in conflict with either the scientific program or published events, which are a part of the official program. A schedule of events will be provided in April 2016.

Liability and InsuranceEach party involved in the Exhibition — Boca Raton Resort, owners, ASNC, and the exhibiting company — agrees to be responsible for any claims arising out of its own negligence or that of its employees or agents. All parties have a responsibility, and are required, to maintain adequate insurance or self-insurance coverage against injuries to persons, damage to or loss of property, and any inability to meet their obligations as set forth in General Rules for Exhibiting.

ASNC will assume no responsibility for loss or damage to the property of an exhibitor, its employees, its contractors, agents or business invitees, regardless of the cause, unless such injury or damage results from, or is caused by, the negligence or wrongful acts of ASNC. Each exhibitor, in making application for space, agrees to protect, and hold harmless ASNC from any and all claims, liability damages, or expenses against them or incurred by them as a result of, or in connection with, any loss of or damage to property, or injury to persons resulting from, or arising out of, or in any way connected with the negligence or wrongful acts of the exhibitor or its agents, or employees. ASNC shall in no event be liable to an exhibitor for any lost business opportunities or for any other type of direct or consequential damages alleged to be due from a breach of this contract. It is understood and agreed that the sole liability of ASNC to the exhibitor for any breach of this contract shall be for the refund of all amounts paid by the exhibitor to ASNC pursuant to this contract, as an exclusive remedy.

Exhibition Cancellation by ASNCIt is mutually agreed that in the event that ASNC2016 is canceled due to causes that are beyond the reasonable control of ASNC, such as disasters, strikes, earthquakes, flood, strike, civil disturbances, Act of God, act of terrorism, or any other circumstance beyond control of ASNC or the Boca Raton Resort that

make it impossible or impractical to open or continue the event, then and thereupon this agreement will automatically be terminated. ASNC management shall determine an equitable basis for the refund of such portion of the exhibitor fees, after due consideration of expenditures and commitments already made.

Use of ASNC Name and Logo by IndustryThe ASNC name should not be used by industry in any promotional literature, which could imply that ASNC is a co-sponsor of an event. It is permissible to indicate that the event is being held “At the time of the ASNC2016 Annual Scientific Session.” The ASNC logo is a registered trademark of the Society and may not be used by any group or individual other than ASNC in print or other visual form.

Americans with Disabilities ActThe Boca Raton Resort shall be responsible for compliance with all accessibility requirements and labor accommodation requirements under the federal Americans with Disabilities Act (ADA). The exhibitor agrees to comply with any provisions of the ADA, which are applicable to the exhibitors and its exhibits.

ASNC2016 Important Exhibitor Information

Meeting Dates September 22 – 25, 2016

Exhibit DatesSeptember 22 – 24, 2016

CompanyInformation

Company Name

Address

City, State, Zip

Exhibit Contact Title

Direct LineCell Phone

Main Number Email

Web site

BoothCommitment

Rental Fees: Location Preference: Companies not preferred adjacent/across aisle

10’x10’ Inline $3,200

10’x10’ Corner $3,700

10’x20’ Inline $6,400

10’x20’ Combo $6,900

10’x20’ Island $7,400

20’x20’ Island $12,800

20’x30’ Island $19,200

20’x40’ Island $25,600

1st choice ________________________

2nd choice

________________________

3rd choice

________________________

_______________________________________________

_______________________________________________

_______________________________________________

*For larger booth space, please contact Keith Dillon at [email protected]

Deposit &Authorization

Total Booth Fee: $ _____________

Payment Type Visa MasterCard AmEx Check Money Order (Make checks payable to ASNC)

Amount to charge: $ _____________

Name as it appears on card:

Credit Card # Exp. Date: CVS/Security Code:

Card Billing Address:

I am an authorized representative of the Company with the full power and authority to sign and deliver this application. The Company listed on this application agrees to comply with the policies, rules, and regulations contained in the ASNC2016 Exhibitor Prospectus.

Signature __________________________________________________________

Title: ________________________________________Date: _________________

Return to:ASNC — Exhibits4340 East-West Highway, Suite 1120Bethesda, MD 20814Fax: (301) 215-7113Phone: (703) 405-8671Email: [email protected]

APPLICATION & CONTRACT FOR EXHIBIT SPACEPlease complete the entire application. This application will not become a binding contract until official confirmation is received from an authorized representative of the American Society of Nuclear Cardiology.

Booth ID _______________ Booth Assigned ______________

Conf Sent ______________ Online Listing _______________

Registration_____________ For ASNC Use Only

ASNC201621st Annual Scientific Session

September 22 - 25 Boca Raton, Fl



Expand your marketing reach during and after the meeting with these support opportunities from ASNC. For more information, contact [email protected].

EXHIBIT HALL OPPORTUNITIES

EXHIBIT Please contact Keith Dillon if you would like to exhibit at ASNC2016: [email protected]

Price determined by booth size

BRANDING OPPORTUNITIES

COMPLIMENTARY WI-FI

This exclusive sponsorship opportunity keeps you front and center with attendees every time they utilize the Internet (Wi-Fi is accessible in all public areas and education rooms, excluding the Expo Hall.)

$25,000

COMPLIMENTARY WATER STATIONS

Sponsored water stations will be strategically placed throughout the educational meeting space, with signage, ensuring your company’s presence throughout the program.

$15,000 Exclusive

ASNC2016 ABSTRACTS AND GUIDELINES ON FLASH DRIVE

Supporter will have company logo on unique credit card style flash drive. Flash drive will include the ASNC2016 abstracts and the latest versions of the ASNC Imaging Guidelines.

$10,000 Exclusive

CONFERENCE SCHEDULE BOARD

The schedule boards are prominently placed in the meeting center and are changed daily to reflect the day’s conference activities. Company logo will be placed on the board.

$4,000/day $10,000 for full conference

COLUMN WRAPS Place your company’s product or company logo on columns located within the meeting venue.

Cost determined by location and quatity

HOTEL DOOR DROP The hotel door drop opportunity is a great way to reach each attendees staying at the meeting hotels.(Available on Thursday and Friday nights)

$3,000 per door drop

HOTEL ROOM KEY CARDS

This opportunity places your company name and logo on the hotel key cards used by all attendees staying at the ASNC2016 hotel.

$8,000Exclusive

ASNC2016 MOBILE APP

ASNC2016 attendees can customize their meeting experience with an online itinerary builder.In addition to being recognized as the app supporter, the sponsor has the opportunity to send push notifications to all app users once per day for the three days that the Expo is open.

$25,000 Exclusive

NETWORKING & RECHARGING LOUNGES

Networking lounges will be set up in the exhibit hall and center lobby to offer attendees a place to relax and network with colleagues during the meeting. The lounge will be set up with sofas, tables, chairs and outlets to charge electronic devices. Signage will be placed strategically, ensuring recognition of your companies support.

$10,000

NEW! HANDS-ON LEARNING STATIONS

A limited number of spaces will be available in the main conference area for exhibiting companies to set up hands-on learning workstations. ASNC will encourage attendees to visit these stations for hands-on experience utilizing real cases.

$2,500

NEW! BEACH BAG PASSPORT

Attendees will receive a passport-style card and a beach bag that they will fill with Boca Raton-themed giveaway items at sponsor booths (sunglasses, sunblock, etc.). A limited number of giveaways will be available, so reserve your spot for this great booth traffic building opportunity.

$3,000 per item

ASNC2016 Support Opportunities


ADVERTISING OPPORTUNITIESAdvertising provides the extra exposure needed to highlight your booth or your sponsored program at ASNC2016. From website ads to conference bag inserts, advertising allows your message to be displayed in front of the very professionals you are trying to reach.

PRELIMINARY PROGRAM ADVERTISING

Early Deadline 2/15/16

Mailed to over 10,000 nuclear cardiology professionals and posted on the ASNC2016 website, this Program offers premier visibility to your customers.½ page inside ad - $3,0001 page inside ad - $5,0001 page inside front and back cover - $8,000½ page back cover - $8,000

$3,000 to $8,000

FINAL PROGRAM ADVERTISING

The Final Program is attendees’ indispensable resource on site and is also archived on the annual meeting webpage.½ page inside ad - $3,0001 page inside ad - $5,0001 page inside front or inside back cover - $8,0001 page back cover - $10,000

$3,000 to $10,000

CONFERENCE BAG INSERT

Increase your company’s visibility by providing an insert for the conference bags distributed to all attendees when they first arrive at the conference.

$3,000

BANNER AD ON WEBSITE

Ad will be featured in a rotating banner at the top of the ASNC2016 conference website, linking to your company’s website.

$2,500 per month

CONFERENCE FLAT SCREEN TV MONITOR

Full-color advertisements will be featured on large flat screen TV monitors placed prominently near the meeting space, registration, or exhibit area.Supporter will work with AV vendor and can have rotating advertisements.

$4,000 eachOne per monitor.

RESTAURANT AND BAR NAPKINS

Reach out to ASNC2016 attendees staying at the ASNC headquarters hotel by supplying restaurants and bars within the hotel with branded napkins or coasters. These items can be utilized all four days of the conference. Sponsor is responsible for production and delivery.

$10,000

CARPET CLINGS Make your organization’s logo the first thing that ASNC2016 attendees see as they enter the conference area or exhibit hall. This sponsor opportunity can direct attendees to your booth, call out for your website, or announce a new product.

$5,000 each

METER BOARD PANELS

Double-sided, one meter advertisement panel will be placed in high traffic areas in the hotel throughout the meeting.

$3,000 each




PROGRAM OPPORTUNITIES

SATELLITE SYMPOSIA Gain high visibility and connect directly with ASNC2016 meeting attendees. Each Symposium will be held at the beginning or at the end of the day, outside of official program times.

Supporter can choose between a breakfast or evening satellite. Available dates for breakfast satellites are Friday and Saturday, 6:30-8:00am. Dates for evening satellites are Thursday, 8:00-10:00pm or Friday and Saturday, 7:00-9:00pm.

Supporter will be provided a pre-meeting registration list and can place a notification in the conference bag. In addition, satellite session descriptions are included in the final program.

$7,500 per event

TRAVEL AWARDS FOR TECHNOLOGISTS

Sponsor nuclear cardiology technologists to attend ASNC2016 with awards for travel and hotel costs. ASNC will provide free admission with each award.

$15,000

LUNCH & LEARN SESSION

Increase your visibility with meeting attendees by hosting a Lunch & Learn Session. Select a topic of your choice and present exciting information while attendees enjoy lunch.

Two sessions will be available each day on Friday and Saturday (four total).

Supporter will be provided a pre-meeting registration list and can place a notification in the conference bag. In addition, Lunch and Learn session descriptions are included in the Final Program.

$10,000

ANCILLARY EVENTS Only ASNC2016 exhibitors, universities and non-profit organizations may request permission to hold ancillary events. Please note that ancillary events are not the same as satellite symposia. Ancillary event descriptions are as follows:

•9 Staff/company/board meeting that includes only company personnel

•9 Committee meetings, focus groups, market research, investigator meetings and KOL events – events may not include formal presentation, speakers or demos.

Regardless of where your ancillary event will be held, approval must be obtained from ASNC. The fee per event is $250. If an event is a multi-day event, the fee will be $250/day. Any company that holds events that are not approved will be shut down.

Ancillary events cannot offer continuing education credit.

All promotional materials must be approved by ASNC prior to distribution. These materials must include the following statement: “This event is not part of ASNC2016, as planned by its Program Committee, and does not qualify for continuing education credit.”

$250 per event

PROGRAM TRACK SUPPORTER

Support a Program track at the ASNC2016. Sessions include: Plenary, Advanced, Core, Multimodality Imaging, Research/Abstracts (Posters), Technical, and Read with the Experts. Supporter recognition will be placed in the ASNC2016 Final Program and in session slides.

$5,000 each

ASNC2016 SCIENTIFIC SESSIONS ON DEMAND (POST MEETING)

Supporter will be recognized on the Scientific Sessions on Demand product. This web-based product is an extensive library of ASNC2016 sessions, including 60 hours of education. This product is available for purchase online within 24 hours of presentation. The product will remain on the ASNC website to purchase for one year.

$35,000



asnc 2016 exhibitor...asnc2016 exhibitor prospectus don’t miss asnc2016 where you will…. 99meet...

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