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April 17, 2015

NEWSLETTER VOLUME 15 ISSUE 1 Board of Directors: Committee: President: Dayton Girdner , 928-377-0480 Chairmen:John Goosens 928-715-0447 V.President: Jess Peters, 951-275-2018 Directors: Road Committee: Britton Miles, 928-444-2955 Dan Farrell 805-748-0947 Ron Henderson 928-303-6950 Randy Grubbs 623-866-9997 Doak Gist 928-716-0118 Bud Forman 928-897-4744 Elaine Churcher 303-961-7042 Lisa Illman 805-938-5228 Ed Brown 928-897-4149 Al Andrews 402-489-3304 Board Appt. Positions: Terry Radtke 602-315-7730 Treasurer: Lanny Pippin 928-377-2522 Fred Rodak 702-769-1249 Secretary: Jeanne Rodak 702-769-1249 Tom Smith 702-208-5549 Asst. Sec.:Reva Miles 928-444-2955 Shawn Strickler 928-303-1073

WILLOW CREEK RANCH PROPERTY OWNERS ASSOCIATION

19000 E Willow Creek Road Kingman, AZ 86401-8946 willowckrh@yahoo.com

Website: willowcreekranchpoa.com

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The WCR Volunteer Road Crew :Al Andrews, Jim Brown, Bud Forman, Stan Foster, Dayton Girdner, Arnie Kruege Dave Mikuski, Britton Miles, Lanny Pippin, Fred Rodak, Skip Porter, Terry Radtke, Mark Turner, Joe Warren, and Rick Reece.

Announcements

This volume contains two meeting minutes: November 2014 and January 2015. Parcels for sale have been updated. **** The Board would like to wish full time residents Bob Jones and Terry Radtke speedy recoveries!! Property Owners who wish to place adds in the parcel for sale by owner should email the Secretary at willowckrh@yahoo.com We are actively looking for new advertisers for our Newsletter, pass the word!

WANTED Equipment Operator to operate Skip Loader with triple tilt gannon on dirt roads for Willow Creek Ranch P.O.A. Part time year round when moisture is right.(estimated at 40 hours per month) Operator must be efficient in cutting ditches and culling out rocks. Serious applicants please contact Secretary Jeanne Rodak At: willowckrh@yahoo.com

ROAD COMMITTEE MEETING There will be a Road Committee Meeting Saturday April, 25, 2015 @ 11:00am at Mr. Dayton Girdner’s house for all Road Committee and Road Crew Volunteer members.

ROAD SIGNS The POA recently purchased some road signs per our insurance company. Some one has been taking them out of the ground and has even ran them over, it’s your money…Please leave the members road signs up they are there for members safety. They indicate “Men Working”.

RESIGNATION Director Britton Miles has resigned, the Board accepted his resignation on March 27, 2015 reluctantly.

AUDIO & DVD OF MEETINGS

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As secretary I am working on being able to send the Audio Tape and/or DVD of meetings to members who can’t attend. Our website can’t handle this type of media, but the mail can. Contact :willowckrh@yahoo.com for more info. A Word From Our President Mr. Dayton Girdner: I want to let all of you along with the Road Committee and the Volunteer Road Crew know just How Proud I am of all of them. Through the past several months they Have volunteered their time and worked throughout the ranch on all Types of projects, including emergency repair work. Their efforts have saved the Ranch thousands of dollars in improvements. Most of the Board has been instrumental in working together with me in moving forward to Implement long term repairs and now a new way of taking care of our roads. We now have been given the opportunity to make a great deal on a tractor for the Ranch. The road situation in my opinion, is finally going to have real change. Let’s keep working together for better roads, that’s what it’s all about. A Message From the Secretary: This Newsletter has been long overdue. Our Board of Directors took longer than usual passing the meeting minutes but at the March 14th, 2015 meeting they were passed. However, due to personal reasons I was out of town for well over three weeks after that meeting. I would like to thank everyone for their patience. The meetings have been long with disruptors some of which still use obscenities, please respect the board members. We are volunteering for the community. Even though, we are accomplishing many free repairs, and other projects. There has been much happening around the Ranch that affects us all. With our Insurance policy renewal coming due in February 2015, I began in December 2014, with the help of Dayton Girdner, to send out our Insurance policy for price quotes from a few different Companies to see if we could get a better deal. We did! Our Insurance Cost have dropped now by Two Thousand Nine Hundred dollars per year! Effective Feb. 01, 2015. ($2,900) That’s the truth! I have the policies! There is so much misinformation that is sent out around the Ranch, if you want the truth, please don’t hesitate to call or email me to view any documentation, listen to audio of meetings, etc.. Also,

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due to this change we were alerted to some charges in our old policy that Mr. Miles started an investigation on & I will be following up on with him. Besides all the volunteer work and long term repairs we now have had done on the Ranch roads I’m sure everyone has heard that Willow Creek Ranch is the proud owner of it’s own Tractor loader with a triple tilt gannon/ripper. This is a 2006 machine with only 715 original hours on it. We purchased this machine from the original owner for only twenty five thousand dollars($25,000). Contrary to all the incredible amounts you may have heard, and again misinformation being spread around, that was the purchase price for the equipment. We do have a bill of sale! I believe this will be monumental for WCR roads. We will be able now to have year round road maintenance, a change for the betterment of our community roads ,and for people who live here full time and need access all year. Most of the Board is working hard to improve the road system here at Willow Creek Ranch, we ask that members slow down driving our roads And watch out for the men working the roads. I would like to thank everyone for sending in the positive emails regarding the free volunteer road work utilizing the new tractor on the entrance road. We appreciate receiving them. As everyone is aware The annual meeting and election is growing near, the actual date is July 18, 2015. The Ballots for the upcoming election will be in the mail by the beginning of May. Please follow all directions and Vote! Our next meeting is May 9th, hope to see some of you there! Jeanne Rodak Secretary A Word From your Road Committee Chairman John Goossens the following is an update: I would like to address the matter of the POA purchase of the skiploader and the misinformation that has been exploited on the internet. It’s important to set things straight regarding the tractor purchase and they are: The tractor purchase was NOT through a board member’s family. The purchase was made with a person who is in no way related.

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In addition the cost of the tractor is NOT twice what we should have paid for it as stated by one of our members. As noted in my February 2015 evaluation document to the board, I spoke with Al Delatori, Scott Equipment, Fontana, CA, and Al said “If you can purchase the unit for $25,000…that is a very good price”. I followed up with Art on April 17, 2015 to ask him what he thought the going price would be for an identical unit. Al estimated the value would be around $35,000. Al also noted that he sold a 2006 unit, identical to ours with 2500 hours on it for $30,000.00. Our unit has 1/3 the hours and we paid $10,000 less than estimated value. Now that is a great price for equipment with such low hours! As you may have seen by now the newly purchased skiploader has been out working on the ranch at various locations. All labor and materials have been donated by our dedicated Volunteer Road Crew. Our current volunteer operator, Dave Mikuski, has previous experience and has been trained on our machine. It should also be noted that several people have stepped up to assist the Volunteer Road Crew. For instance neighbors of Weeping Willow Way have agreed to install a concrete Spill Wall on their road in order to improve the terrible existing conditions. A request will be presented at the next board meeting for approval of materials for this project. There have been a few complaints about the washboard on Lookout Canyon Road. The Road Committee will be working on this road as soon as we get some rain. As you may know it does no good to grade the washboard while it is dry. With our newly acquired skiploader we are able to grade this road numerous times a year versus once a year as was done in past years. If you have any questions about the activities of the Road Committee please feel free to contact me directly. I can be reached at 928-530-1279. I will be happy to answer your questions. Respectfully, John H. Goossens Comment From Jean Brown: I am overjoyed to see the WCRPOA Board has at long last taken steps to improve the safety and quality of our roads. Mostly everyone lives at least a mile in and it is to everyone’s advantage to have improvements that will endure. Many thanks to Dayton Girdner, his Directors, Officers, and Committees for their hard work and perseverance.

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Willow Creek Ranch Board Meeting Date: Saturday, November 8, 2014 Time: 1:00 P.M. Place: Kingman Christian Church, 2830 Gordon Avenue, Kingman, Arizona

1. Call to Order • The meeting was called to order at 1 P.M. by President Dayton Girdner. 2. Roll Call- Recognition of Guests • Dayton Girdner, President, Director • Jess Peters, Vice President, Director • Ron Henderson, Director • Doak Gist, Director • Elaine Churcher, Director • Lanny Pippin, Treasurer (via proxy Ed Brown) Director • Britton Miles, Director • Upon President Girdners attempt to Call for approval of the Agenda. Director Ron Henderson

asked if a notarized document for the proxy was on the premises. There was not one at the meeting at this time. Ron Henderson wanted to know if the rules were changing. He feels that all proxies should have to meet the same requirements. Lanny Pippin called the Secretary Jeanne Rodak and asked if there was a notarized document on file. In the original notarized document it gave Jean Brown the right to appoint off her position. Arguments by guests and Board Directors for 20 minutes over what is proper requirements for proxies. Original proxy must be notarized.

• Some of the audience was out of order, constant interruptions, very disrespectful and vulgar. Motion: President Dayton Girdner made motion to adjourn the meeting, Seconded by Jess Peters. Vote: No vote was tallied by the President. Motion: (Undetermined) • President Dayton Girdner called Ed Brown on the phone and asked him if the original proxy

was valid. Which Ed Brown said because of his health, Jean Brown was his proxy and could pick whom ever she wanted to replace her as Director.

• Meeting resumed by the President at 1:20 P.M. • Ron Henderson wants it noted that he feels the meeting was adjourned. But yet he stayed and

voted. • Jeanne Rodak, Corresponding Secretary,( Absent) • Reva Miles, Recording Secretary • Skip Porter, Road Committee Chairmen • John Goossens, Road Committee Co-Chairmen • According to Attendance Sheet in attendance were: Scott Meyer, Peter Churcher, Connie

Gist, Ron and Lori Johnson, Sean Harron, Dwight Geer, Tom and Tena Smith, Betty Gindlesperger, Richard and Elaine Cavanaugh, Nancy Pippin.

3. Approval of Agenda Motion: Elaine Churcher made motion to pass agenda, Seconded by Britton Miles Vote: For 7 (unanimous) Motion: Passes

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4. Approval of September Meeting Minutes Motion: President Dayton Girdner made motion to accept September minutes, Seconded by Britton Miles. Vote: For 6-0 Against-1 Abstain(Ron Henderson) Motion: Passes

5. Officers Reports

A. Secretaries Report 1. Correspondence

Recording Secretary Reva Miles read 9 correspondence letters, Jeanne Rodak was absent. • Peach Springs Election results, We Won… Though the results are unofficial. The breakdown

is as follows: Yes 69, No 86. Bud and Ruth Forman wanted to thank all that voted and worked the polls.

• The Mahoney Group Insurance Agent Dora Weyermiller sent an email stating that she would no longer be the agent in charge of our ranch insurance policy. The new Agent in charge would be James Ruhnke, Account Manager, Tucson, Arizona

• Ken Justice, NimbleWeb.com, Please allow me to clarify my proposed role with the POA website. My company is to be the hosting company, not the web master. The $190. per year does not include any labor hours for keeping content updated. Jeanne Rodak does this or another designated person performs the updates. Your current complementary hosting time period expires June 15, 2015.

• Ken Hudson, Silver Butte, I was asked by President Dayton Girdner for suggestions on the grading of the roads on the ranch. He said he would not grade all the roads in the future. He believes the home owners would be better served if we started to develop all weather roads.This would consist of identifying trouble spots thru out the ranch, then prioritizing them. Ken mentions several solutions for many problem areas.

• John Pierog wrote that he was very happy to see a new road grading contractor and pleased with what he had accomplished in such a short period of time and effort. He is convinced that he has substantial road grading experience and knew what he was doing. Those involved in selecting this contractor made an excellent choice.

• Scott Meyer wanted Skip Porter and John Goossens to know that it appeared that the road to Unit 4, lots 23, 24, and the back of 18 was not bladed during the recently completed annual blading.

• Dave Cidila asked the question. Are vehicles ( cars, trucks, jeeps, side by sides, etc) required to be registered and licensed and have insurance when driving on ranch roads? He says there are people living on the ranch who think they do not have to have insurance when driving ranch roads

• Betty Gindlesperger wrote a letter to the board stating that she feels the grading job done by our new contractor is unacceptable. She says there is so much wrong with this job and is upset that she has to live with this mess all winter long.

• The Election Board of Directors Ballots of 2014 were burnt on November 4, 2014 in front of Elaine Cavanaugh, Barry Braun, Betty Gindlesperger and Richard Cavanaugh.

B. Treasurer’s Report • Again some of the audience is out of order, constant disruptions, very disrespectful and vulgar.

1. Financial Report (see attachment) • Treasurer Lanny Pippin speaks about financials.

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2. Check Requests • There were several check requests to be signed. Lanny Pippin requested four signatures on

each check request. • The question was asked, when was the payment approved by the board to pay Silver Butte

Construction for the road blading. The blading was awarded to Silver Butte by the previous Board. Lanny Pippin apologizes and says perhaps he did overlook the proper procedures for payments. When I received the invoice for Silver Butte I drew up a check for payment and the President signed it. He also states that he was overwhelmed when he took back the Treasurer position. It was 9 months of neglect with the accounting books from the previous Treasurer. And all he was thinking about was getting the books balanced again.

3. Update on Liens • The filing of 20 Liens has been done. Since then there has been 7 Lien releases signed, plus

6 more have been completed. 4. Presentation of Budget ( see attachment )

Motion: Dayton Girdner made motion to accept budget for 2014-2015, Seconded by Jess Peters. Discussion: Ron Henderson asks how does the existing dollars play into this budget. Lanny Pippin assured him that the annual budget reflects only expected income and does not include money currently on deposit in our account. Vote: For 7 (unanimous) Motion: Passes

5. Transfer of Fish & Game Funds • Lanny Pippin asks for a transfer of $5000. from Fish & Game Funds to general checking. This

is to help cover part of the road maintenance on the hunter access road (WCR5). Motion: Dayton Girdner made motion to transfer $5000. from Fish & Game Fund to general funds, Seconded by Jess Peters. Vote: For 7 (unanimous) Motion: Passes

6.Delinquencies • Lanny Pippin asks for approval to submit our delinquencies that are over $1,200. for collection

or foreclosure. We have currently 4 over $1200. Motion: Dayton Girdner made motion for Lanny Pippin to start collections or foreclosures. Seconded by Elaine Churcher. Vote: For 7 (unanimous) Motion: Passes

Motion: Dayton Girdner made a motion for Lanny Pippin for $1,000. in expenditures to be used towards collections or foreclosures. Seconded by Jess Peters. Vote: For 7 (unanimous) Motion: Passes

• Lanny Pippin asks for a replenish of the Petty Cash Fund to $100. it now sits at $ .45 cents Motion: Dayton Girdner made motion for $100. to go into Petty Cash Fund. Seconded by Jess. Peters. Vote: For 7 (unanimous) Motion: Passes

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• Lanny Pippin asks for Treasures reimbursement for expenses for September, October, November. For trips to town for gas, which were ranch business trips to the bank, County

Recorders office etc.. at $25. per month. Which is a total of $75. Motion: Dayton Girdner made a motion to reimburse Lanny Pippin for ranch business trips to town. Seconded by Jess Peters. Vote: For 6-0 Against-1 Abstain (Lanny Pippin) Motion: Passes

• Ron Henderson brings up to Treasurer Lanny Pippin that he should be preparing mail outs for 2015 road dues. Envelopes, stamps, printing materials etc… Lanny Pippin estimates the cost at around $400. Motion: Dayton Girdner made motion for the Treasurer $500. for the annual dues mail outs. Seconded by Jess Peters. Vote: For 7 (unanimous) Motion: Passes

• Lanny Pippin states that the Treasurers report is complete. Motion: Dayton Girdner made a motion to accept the whole Treasurers report, Seconded by Jess Peters. Vote: For 6-0 Against- 1 Abstain (Lanny Pippin) Motion: Passes

6. Committee Reports Some of the audience was out of order, constant disruptions, very disrespectful and vulgar.

A. Road Chairmen Reports 1. Report on Roads with Cost and Budgets 2. Update on Volunteer Road Crew work on Mapuana 3. Presentation by John Goosen and Skip Porter

• John Goossens shows projector pictures and talks about a few of his thoughts. He says we all need to overcome our differences and come together to fix the conditions of our roads.

• On September 30, 2014 the Volunteer Road Crew and others met at the Gist property. The purpose was to remove material donated several years ago to the POA and clean up the property in order to meet county standards. We would like to say Thank You to the Volunteers who assisted with the removal. By utilizing the Volunteer Road Crew the POA saved approximately $1,200. in labor. The material turned out to be fiberglass ducting this material is to flimsy to be used as culverts under POA roads. To prevent this from happening again the Road Committee is recommending that all potential donations be checked out by the Road Committee before acceptance. The Road Committee has asked for approval of $2000. to rent a disposal bin, tool rental and labor cost to chop up and dispose of the material.

• Cost Comparison with the recent formation of the Volunteer Road Committee we wanted to compare the annual expenses for 2014 Monsoon Season with another comparable year. So we compared 2007 to 2014 this is what we have come up with the total for the year 2007 $62,268.47. Compared to 2014 total for the year $31,708.13. This year reflects a cost savings of $30,560.32.

• This was accomplished by your Volunteer Road Crew and Lower Annual Grading Costs by Silver Butte.

• The funds we now have available can be used to purchase materials and make much needed repairs in areas of the ranch considered to be highly unsafe.

• The Road Committee will be able to pursue long term repairs which will reduce the amount of future repairs.

• We were able to install two spillways on Mapuana Trail to prevent property owners from being blocked as have been in the past.These projects were completed for under the $2,900. originally approved budget that was allotted for one spillway.

• There are several upcoming projects one is Wild Cat Road improvement (Hunters Access) rock removal and ditch recreation, import road base material. One of our volunteer road crew members, Al Andrews, has been adding material on Wildcat Way. With the use of his own equipment and volunteer time. Bid proposals were sent out to 3 construction companies.

• Only one bid was submitted, Silver Butte Construction, for $3,373.58. The Road Committee recommends accepting this bid.

• John Pierog a Retired Certified Civil Engineer gives free advice on possible solutions to many problem areas.

7. Old Business

A. Policies and Procedures 1. Name change, discussion, possible action

• Director Elaine Churcher had issues, and questions for Lanny Pippin with the New Rules and Regulations.

Motion: Lanny Pippin made a motion for the amended operating Rules and Regulations with the changes be incorporated today and approved. Seconded by Britton Miles. Vote: For 6 - 0 Against- 1 Abstain(Ron Henderson) Motion: Passes

2. Addition of “Certificates of Disclosures” at elections • Already has been implemented in Rules and Regulations

3. Change of Lock on Box 56 with Keys Inventory • All Directors and Officers were given new keys and had to initial and date an inventory list.

Two Directors refused keys Ron Henderson and Doak Gist. 4. Approval for Lien on Cedar Springs

• Lanny Pippin discusses that further contact has been made with owners. Lanny Pippin says their is a signed contract which they must abide by. Ron Henderson asks if our bylaws would apply in a court of law? Lanny Pippin said that our bylaws are not in disagreement with the state statutes. The lien will stand and just increase by each year that passes.

Motion: Dayton Girdner made motion to put a Lien on Cedar Springs. Seconded by Elaine Churcher. Vote: For 6 - 0 Against- 1 Abstain(Britton Miles) Motion: Passes

B. Update on R.O.W 1. Approval if needed for $500. app. fee

• Recording Secretary Reva Miles reads Project Status which was prepared by Jeanne Rodak. Application for Right of Way will be for the Skylight Rd “Shortcut” and Hunter Access Road- WCR 5. It request $500.with Board approval for application fee.

Motion: Dayton Girdner made motion for $500.pre-approved to go with application. Seconded by Jess Peters. Vote: For 5 - 1 Against(Doak Gist)- 1 Abstain(Ron Henderson) Motion: Passes

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8. New Business A. Removal of the “Bennet Pipe”- Pipe removed from Doak Gist property found to

be Grain Feed Pipe NOT culvert, made of fiberglass. Now needs to be Remediated. Discussion, Possible Action • Dayton Girdner said he has checked the price on cutting up and removal of pipe. The cost of

hiring someone to cut it up along with Bull Dog Disposal to bring a dumpster. He has volunteers willing to work but cost of removal is not to exceed $2000.

Motion: Dayton Girdner made motion to go up to $2000. to remediate the Bennet pipe. Seconded by Ron Henderson, Lanny Pippin wanted to amend the motion, that he would like this paid when due, on completion, up to $2000. Vote: For 7 (unanimous) Motion: Passes

B. Set Dues For 2015 • Lanny Pippin according to the budget of 2014-2015 his recommendation is no increase in the

dues. Motion: Ron Henderson accepts his recommendation. Seconded by Elaine Churcher Vote: For 7 (unanimous) Motion: Passes

C. Request to Purchase 2015 version of Quickbooks

• Treasurer Lanny Pippin is requesting updated version, after 3 years Quickbooks no longer supports it.

Motion: Britton Miles entertains a motion to buy Treasurer a 2015 version of Quickbooks, Seconded by Elaine Churcher. Vote: For 7 (unanimous) Motion: Passes

D. Road Signs Needed, Discussion, Possible Action • Dayton Girdner says there are a few signs needed which are Men Working On Roads Ahead,

a couple for Cottonwood wash area that read Dangerous Precede With Caution. Estimated cost of $200. Ron Henderson asks if these will be permanent signs? Dayton Girdner replies that the 2 for Cottonwood wash would be permanent. Much discussion over what signs should say at the entrance of the Ranch.

Motion: Ron Henderson made motion for only Men At Work signs. Seconded by Britton Miles Vote: For 7 (unanimous) Motion: Passes

E. Purchase of Projector for POA - Discussion, Action • Dayton Girdner would like the POA to purchase a projector for presentations at the meetings.

The one in use now is borrowed from John Goossens employer. Motion: Dayton Girdner made motion to buy a projector. Seconded by Britton Miles Discussion: Elaine Churcher and Lanny Pippin want to know how much is the cost? Dayton Girdner says around $550. with insurance on it for 2 years. Vote: For 6 - 0 Against - 1 Abstain (Elaine Churcher) Motion: Passes

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F. Rescind the “ General Conditions of Road Projects” as a stand alone document created March 2014 • Elaine Churcher asks why? Dayton Girdner said that its way to long and complicated to

decipher. Elaine Churcher wants it on record that she doesn’t agree with throwing out the entire document.

Motion: Dayton Girdner made a motion to rescind document in its entirety. Seconded by Jess Peters. Vote: For 4 - 2 Against (Elaine Churcher, Ron Henderson) - 1 Abstain (Doak Gist) Motion: Passes

G. Institute “ Duties of Road Committee Chairmen”, As a stand alone document. Motion: Dayton Girdner made motion to put this document in place. Seconded by Jess Peters. John Goossens reads document out loud for all to hear. POA members wanted #9 Amended to read Fund Emergency Projects and Equipment. Scott Meyers said that the appearance of impropriety you must be very careful of who gets paid this every occurrence. Motion: Dayton Girdner made motion to pass this document with the one amendment. Seconded by Jess Peters. Vote: For 4 - 3 Against (Ron Henderson, Doak Gist, Elaine Churcher) - 0 Abstain Motion: Passes

H. Reimbursement for Volunteers Expenses, Discussion, Action • Director Doak Gist stands up and leaves the meeting. Dayton Girdner announces there are

expenses that need to be reimbursed. One is Jeff Crail who went out and picked up large rocks out of the road. Because of a lot of complaints about rocks and boulders in the road.

Motion: Dayton Girdner made motion for $270. for that reimbursement. Seconded Jess Peters Vote: For 4 - 2 Against ( Lanny Pippin, Ron Henderson)- 0 Abstain Doak Gist did not vote because he walked out of the meeting earlier. Motion: Passes • Dayton Girdner wants reimbursement for $519.05 for diesel fuel for volunteers in the use of

there own tractors. It is all logged in a book by him on who it is going to and how much. Britton Miles wants it noted that this was not done by proper Board procedure.

• Lanny Pippin agrees and has had a discussion with the President that it was not done properly.

Motion: Dayton Girdner made motion for reimbursement for $519.05. Seconded by Jess Peters. Vote: For 5 - 0 Against - 1 Abstain (Ron Henderson). Motion: Passes • There will only be a 6 vote board through out the rest of this meeting.

• Lanny Pippin brought up the road repair on Wild Cat Way. He wants authorization of payment

of $3373.58 when job is completed and approved by Road Committee Chairmen. It was brought up by John Goossens that he had sent emails out for bids. Valley Equipment said that they had not received that email. John Goossens would like the Board to extend the bids for another 7 days. Director Doak Gist came back into the meeting and said that he would like to bid on this job. Lanny Pippin said the Board just approved the Rules and Regulations with the stipulations that this is a conflict of interest. That a Board Member can not act as a vendor.

Motion: Dayton Girdner made motion to extend the bid for 7 days to give the 2 bidders a chance to come up with a better price. Otherwise this amount of $3373.58 will be paid to Silver Butte for the rock clearing and reconstruction of the ditch.

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Vote: For 4 - 2 Against (Ron Henderson, Elaine Churcher) - 0 Abstain Motion: Passes

Motion: Dayton Girdner also asked for authorization of payment if approved by the Road Committee. Seconded by Jess Peters. Vote: For 4 - 2 Against (Ron Henderson, Elaine Churcher) - 0 Abstain Motion: Passes

9. Member Comments • There were none.

10. Adjournment - 4:45 P.M Motion: Dayton Girdner made motion to adjourn meeting. Seconded by Jess Peters. Vote: For 6 - 0 Against - 0 Abstain Motion: Passes

WCR Recording Secretary Reva Miles

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Willow Creek Ranch Board Meeting

Date: Saturday, January 10, 2015

Time: 1:00 P.M. Place: Kingman Christian Church, 2830 Gordon Avenue, Kingman, Arizona 1. Call to Order

A). Introduction of Sergeant at Arms • President Dayton Girdner introduced our Sergeant at Arms Mike Ramirez which is a

property owner. (Sean Herron which is proxy for Doak Gist )asks for point of information. He wants to know if this appointment was ever voted on by board. And if so when? Director Britton Miles read out loud that the position was created September 14, 2003 by the board at that time. It is in the summary of changes for 2003.

Discussion: Sean Herron, (Bill Russell which is proxy for Elaine Churcher) and Ron Henderson felt there was no need for the Sergeant at Arms. Secretary Jeanne Rodak pointed out the misconduct and obscene language that Mr.Herron had used at the November 8, 2014 meeting. She felt that he was just being disruptive and planned to do so throughout the meeting today.

Motion: Sean Herron made motion to rescind the Sergeant at Arms. Seconded by Ron Henderson.

Vote: For 3-(Sean Herron, Bill Russell, Ron Henderson) 3-Against (Jess Peters, Dayton Girdner, Jean Brown) 1- Abstain (Britton Miles) Motion: Fails

B). No Comments during Meeting-Comment sheets will be supplied for end of Meeting in Public Comments.

2. Roll Call & Recognition of Guests

A). President to welcome all guests, new guests and New Year B). Roll Call

• Jess Peters, Vice President, Director, Road Committee Chairmen • Bill Russell, (via proxy for Elaine Churcher) Director • Sean Herron, (via proxy for Doak Gist) Director • Ron Henderson, Director • Jean Brown, ( via proxy for Ed Brown) • Britton Miles, Director • Dayton Girdner, President, Director

• Lanny Pippin, Treasurer • Jeanne Rodak, Corresponding Secretary • Reva Miles, Recording Secretary • John Goossens, Road Committee Co-Chairmen (absent) • According to Attendance sheet in attendance were: Matt Turckel, Scott & Fran Meyer, Connie Gist, Elise Herron, Dave Cidila, John Pierog, Fred Rodak, Richard & Elaine Cavanaugh, Dave Mikush, Skip Porter and Nancy Pippin.

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• Jean Brown wants to issue a protest on behalf of Ed Brown. She reads a letter from Ed Brown that states Elaine Churchers proxy isn’t any good because Bill Russell has been a proxy already for Ron Henderson. Bill Russell states that the proxy for Ron Henderson was clearly only for 1 meeting and 1 month. President Dayton Girdner feels that both Bill Russell and Sean Herron do not have valid proxies. He also states that their votes will not be accepted. Sean Herron leaves the table under protest considering his vote will not count. Bill Russell stands up to leave the meeting. Then Director Britton Miles states that Bill Russells proxy is valid because the proxy for Ron Henderson does state 1 meeting and 1 month. Some of the audience was out of order, constant interruptions, very disrespectful. President Dayton Girdner rescinds his statement and Bill Russells proxy is accepted.

3. Approval of Agenda

Motion: Dayton Girdner made motion to accept the Agenda for January 10th meeting. Seconded by Jess Peters. • Jean Brown has an addition to the agenda under new business 8. D. She would like a

letter written from the POA to the Department of Real Estate. That the developer inadequately disclosed and intentionally mislead purchasers of the property. By creating sweet heart deals and not disclosing them as required. This is in regards to Cedar Springs Ranch.

Vote: For 6 (unanimous) Motion: Passes • There will only be a 6 vote board through out this meeting.

4. Approval of November 8, 2014 Minutes

A). Minutes Circulated via email to all Board Directors Motion: Jean Brown made a motion to approve November meeting minutes. Seconded by Ron

Henderson. Discussion: Ron Henderson felt there was several changes he would like made to the minutes.

Bill Russell reads statement from Elaine Churcher saying that she has listened to her recording. She does not agree with statements made in Novembers meeting minutes and feels that after roll call the meeting was adjourned.

Motion: Britton Miles made a motion to amend and correct minutes via email. Seconded by Ron Henderson.

Vote: For 5-1 Against(Dayton Girdner)-0 Abstain Motion: Passes

Motion: Dayton Girdner made motion to rescind acceptance of November meeting minutes.

Seconded by Jess Peters Vote: For 6 (unanimous) Motion: Passes

5. Officers Reports

A). Secretary Report • Jeanne Rodak has received Skip Porters resignation as Road Committee Chairmen.

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• She has also received a package deal on renewal of Ranch Insurance for $8777. She has been sending out emails for insurance quotes.

Motion: Jean Brown made motion for approval of a check request when its needed, so we won’t be delinquent. Seconded by Britton Miles.

Discussion: Ron Henderson says there should be a maximum put on insurance premiums. It should not exceed what we pay out now or have any less coverage. Vote: For 6 (unanimous) Motion: Passes • Jeanne Rodak has a $200. check request for the Kathryn Heidenreich Adult Center

because she has to sign a contract for rental use. This is for the annual meeting that is held there in July.

Motion: Ron Henderson made motion to approve writing a check for Kathryn Heidenreich Adult Center for meeting. Seconded by Jess Peters. Vote: For 6 (unanimous) Motion: Passes

B). Treasurer Reports ( see attachments) 1. Lanny Pippin reads off check requests that he will be sending around

at this time for signatures. Check for $200. for Kathryn Heidenreich Center. Open amount for insurance premiums not to exceed $8777. A check request of $38.40 for office supplies for Reva Miles. A check request for $3250. for project on Wildcat Way, previously approved by board and road committee. Check request of $75. to bring petty cash back up to $100. Check request for $860.for Matthew Porter for remediation of fiberglass pipe and it was approved on November 8, 2014. Check request for $174.41 for Staples office supplies for dues mail outs which was previously approved. Check for

$196. for Postmaster for stamps for dues mail outs which was previously approved. Check at Staples for $238.32 for purchase of 2015 Quickbooks software which was previously approved. Check at Staples $30.16 for photo copies of Rules and Regulations which should be passed out at this meeting. Check request for $270. to Jeffrey Crail which was approved at last meeting. Check for $546.16 for office equipment (projector) which was approved at last meeting. Check for $519.05 for Diesel fuel for Volunteer Road Crew which was approved at last meeting.

Motion: Dayton Girdner made motion to replenish petty cash for $75. Seconded by Bill Russell.

Vote: For 6 (unanimous) Motion: Passes

Motion: Jean Brown made motion to reimburse $38.40 to Reva Miles for office supplies.

Seconded by Dayton Girdner. Vote: For 6 (unanimous) Motion: Passes

Discussion: Ron Henderson asks if Jess Peters was the one who approved the finished road

repairs on Wildcat Way. Dayton Girdner states it was approved by Al Andrews and John Goossens. Britton Miles asks if any board members are checking on

4

the finished projects or are we just here to approve the money. Lanny Pippin states that the project at Wildcat Way was a one time approval for the road committee to okay a finished project for payment. Dayton Girdner said he did go out and check the job himself. Bill Russell agrees that you can’t loose sight of the board and their responsibilities.

• Treasurer Lanny Pippin asks for approval of approximately $140. for Stan Barron to

do taxes for 2014. Stan Barron will also do the 1099’s that need to be done by the end of this month.

Motion: Lanny Pippin asks for approval of $140. to have taxes done by Stan Barron. Seconded by Jess Peters. Vote: For 6 (unanimous) Motion: Passes

• Treasurer Lanny Pippin mentions that at the last meeting $1000. was approved for

filing of liens. There are a few that need to be foreclosed on one in particularly has been abandoned. He has looked into hiring a Carol Collins who is a Arizona Certified Legal Document Preparer to handle our foreclosures. Lanny Pippin reads a scope of service and a fee agreement from Carol Collins. He says it will cost an estimated

$2,500. per foreclosure, we have 4 that need to be done. Motion: Dayton Girdner made motion to hire Carol Collins on the bases of what she states on

prices. Seconded by Ron Henderson. Vote: For 6 (unanimous) Motion: Passes

Discussion: Lanny Pippin brings up the fact that there will be court appearances. He would like to see a volunteer from the board to help in these appearances. Bill Russell brings up that it might be easier to have an attorney handle these foreclosures. Dayton Girdner said that we are trying to stay away from that because of the high fees.

Motion: Dayton Girdner made motion to accept these agreement terms with Carol Collins. Seconded by Jess Peters. Vote: For 6 (unanimous) Motion: Passes

Motion: Jean Brown made motion to institute the foreclosure against (Unit 7-Parcel 221) and authorize funds for Lanny Pippin up to $2,500. for expenditures. Seconded by Ron

Henderson. Vote: For 6 (unanimous) Motion: Passes

Motion: Britton Miles made motion to allot the treasurer $75. a month in fuel cost fees. Seconded

by Jean Brown. Vote: 6 (unanimous) Motion: Passes

5

Motion: Jean Brown made motion to accept Treasurer report. Seconded by Jess Peters. Vote: For 6 (unanimous) Motion: Passes

6. Committee Report

A). Road Committee Reports, Presentation • John Goossens prerecorded a presentation which was presented by projector. • WCR 9 Maluhia Lane project has been put on hold so the POA can pusue other major

projects. • Back at November’s board meeting it was mentioned that a short section of road was

missed during grading. Skip Porter took responsibility for the miss and graded this section at no expense to the POA.

• Fiberglass ducting remediation which was donated years ago has been completed. The approved budget was $2000. This project was completed and came in under budget.

• Due to the raised concerns of Betty Gindlesperger back at Novembers board meeting. John Goossens drove to the end of WCR-9 to Betty’s home to survey road conditions. Which he discovered that her road appeared to be in good shape and far better than most roads with rocky conditions.

• Wildcat Way contract was awarded to Silver Butte Construction and all work was completed in mid-December.

• The road committee reviewed the options of renting, leasing or the purchase of a skip- loader for the sole use of road repair and special projects. If the POA had a skip- loader year round then we could better serve our members by maintaining roads as needed and for emergency repairs.

• The road committee reviewed the need to train and pay a POA member(s) to operate the equipment for road repairs and special projects. At a rate of $20. an hour the cost would not exceed $8000. a year.

• The road committee researched the market for a used well maintained, low hours skip-loader and learned that it will run approximately $30,000. to $35,000. to purchase this piece

of equipment. • Upcoming Projects: WCR-9 Rawhide Canyon Trail wash erosion repair. We are

considering a concrete spill wall similar to the two we just completed on Mapuana Trail. Unfortunately the Volunteer Road Crew has no one in this area to do an emergency repair therefore the erosion has been caution-taped off. The road committee sent out a request for proposal to seek bids for this project. Labor and Equipment bid received by Silver Butte Construction: $4,411.61 project materials of

$3,500.00, estimated project cost $7,911.61.The road committee is requesting approval of project not to exceed $8500.

• WCR-9 Improper out-sloping repair. Road committee recommends digging a ditch on the in-hill side to test if the rock can be ripped. Once we determine that outcome of this test the road committee can then prepare a plan of action for the final repair.

• WCR-4 Pierog Property at steep drop off. This project requires engineering in order to determine an appropriate design and repair. Silver Butte ripped the inside of the hill in order to start creating an in-slope. Pushing the dirt over hillside has created an out- sloping situation that has made matters worse over the years.

• WCR-4 Flying Eagle Ranch this major project will require engineering. We have been

told that tree cutting on state land where this water originates has caused an increase in erosion. Emergency repairs is all we can do at the present time until we have it assessed. This area has been washed out and repaired four times this year alone. Twice by the Volunteer Road Crew and twice by Silver Butte.

Motion: Dayton Girdner made a motion for repairs on Rawhide Canyon . Which would be okayed on completion by the road committee and a Director on the board. I would like to allot this $8,500. and not to exceed this amount. Seconded by Jess Peters.

Discussion: Lanny Pippin said he noticed on the bid from Silver Butte that they want payment within 10 days of completion. You need to include that in your motion.

Motion: Dayton Girdner added to his motion that on completion of this project the money will be paid within 10 days to Silver Butte. And upon date of purchase of materials from Home Depot, he needs a check to pay for materials.

Discussion: Many Directors feel their is a lack of communication. That plans on road repairs are not being presented to the board, until the day of the meeting. They ask that they be emailed information out before the meeting day. Dayton Girdner would like to postpone this motion until after a recess.

Motion: Dayton made motion to take a short recess. Seconded by Jess Peters. Vote: For 6 (unanimous) Motion: Passes Meeting called back to order 3:25 P.M.

Motion: Dayton Girdner puts motion for repairs on Rawhide Canyon back on the table. Vote: For 6 (unanimous) Motion: Passes • Lanny Pippin asks for paper to be drawn up and signed on completion of project. To

state that the appropriate people accept completion before payment. 7. Unfinished Business

A). Cedar Spring Ranch Lien and Newly acquired documents • Lanny Pippin received a letter from Cedar Springs property owners. He states that he

has been in contact with the owners by phone. He has also went to the County Recording office and has come up with a 13-page document. They have agreed to a meeting to work on a solution to this problem. Everyone thanked Lanny Pippin for taking his own time to try and make this right.

B). Secretary to Distribute Rules and Regulations • Secretary distributes copies to all Directors, and they signed and dated an inventory

list. She announces that they have been put on the website so all members can read and or print them.

C). Proposal of Paralegal for Dues Liens • This has already been discussed earlier in the meeting.

8 New Business

A). Insurance Policy quotes 1). Check pricing and obtain new quotes on WCR Commercial Insurance Package- Discussion

• This has already been discussed earlier in the meeting. B). Road Committee Recommendations-Discussion, possible actions

• Dayton Girdner says the recommendations by the road committee is to purchase a skip loader from POA funds.This skip loader would be 4-wheel drive and the price for purchase is around $33,500. The purpose would be to use it for emergency repairs and maintenance of our roads. He also talks of purchasing a dump truck in the future for any donated materials on the ranch. Bill Russell asks questions on maintenance and repairs, insurance coverage for anybody running this equipment. Jean Brown suggests that more information is needed before we bring it to a vote. And then President Dayton Girdner can call for a special meeting.

C). Member Viewing of Meeting-long distance • It was brought up that possibly in the future a DVD could be made of road repairs. And sent out to

members that can’t make these meetings so they can see the progress. D). Letter to Real Estate Board

• Jean Brown would like to see a letter drawn up to send to the Real Estate Board. She feels First United has perpetrated fraud so many times on the ranch. In not disclosing to us by putting documents out that we are unaware of, she feels we are being fraudulently represented. Bill Russell feels at this time with negotiations going on with Cedar Springs Ranch, that we should hold off on sending out a letter until this issue is resolved. Jean Brown feels these sweet heart deals that First United makes takes it’s toll on our roads. And we are left to repair the roads at our expense. We need to stop future acreage sales in that area, and these owners only paying half the dues for the use of our roads. We the POA have not been brought into these agreements. A decision was not made on when a letter would be drawn up and sent.

Public Comments 9 A). Comments per Filled in Comment Sheets

• John Pierog offers his services as a Certified Civil Engineer for any future projects. He has been attending meetings since their is a new Board. He is upset with the way the first hour of every meeting goes by the disruptive audience.

• Fred Rodak and John Pierog would like something on record to modify the drawing for the Rawhide Canyon spillway.

• Dayton Girdner thanks his Sergeant at Arms Mike Ramirez. 10 Adjournment

Motion: Dayton Girdner made motion to Adjourn at 4:30 P.M.. Seconded by Jess Peters. Vote: For 6 (unanimous) Motion: Passes WCR Recording Secretary Reva Miles

I

Parcels For Sale

Updated April 17, 2015

Unit 4 Parcel 5, 3710 N. Doe Trail Kingman, AZ: Parcel for sale with installed septic system and 3500 gal water tank on the property. $55,500 Call Tony at 760-617-6587 or Marcie at 760- 617-6589

Unit4 Parcel 32 Nice views. 45 acres. Very close to electrical grid hookup.. Good location to main road... Call for more info.... Tom Morelli (302) 239-8473 . $ 79,900

Unit 6 Parcel 148: 36+ Acres. Contact Delwyn Schoening at H - 775-423-5769 or cell 775-455- 5049

Parcels and Roads Map - Click to Enlarge

Unit 7, Parcel 189: 36+ acres of amazing beautiful red sandstone rocks formations and very nice views of the surrounding area, and a well on site. This is a very unique parcel as it has good soil to build into as well as spectacular rock formations on the perimeter of the build able areas. Priced right at $135,000 let's talk! Temp. contact Michele and David Sinagra @ gabr91@msn.com or call 702-523-5820

4/18/2015. Parcels For Sale I Willow Creek Ranch POA \ '·

Unit 7 Parcel 195: 37+ beautifulacres , bordering state land, stream , big pines, large boulders, very secluded unique spot with some elevation, private road, have seen large elk on property, $65,000. Call Liz 480-488-4611 or email LNM@Q.COM

Unit 7, Parcel 198: 36+ acres raw land accessed on 7.5m of good road (4x4

when wet). Lots of Juniper trees on the V shaped gentle sloping canyon abutting State Trust Land. $24,900 let's talk! Temp. contact

willowckrh@yahoo .com

Unit 7 Parcel Lots 226 and Lots 227-75 Acres With 1800 Sq. Ft. Sante Fe style manufactured home. 48W Solar System, Well, Septic, patios, Deck, and a Fabulous Panoramic View $320k Call Jean Brown 928-897-4149

Unit 7 LOT 228-36 Acres-Great Views ! $32,000 Call Jean Brown 928-897-

4149

Unit 7 Lot# 225-36 Acres-Private.Pad cleared. Gated. $32,000. Call Jean

Brown 928-897-4149

Unit 8 Parcel 236: 37+ Acres, Awesome views $40,000. 928-358-8398

pjman@frontier.com

Unit 8 Lot # 249-36+ Acres adjoining State Trust Land near prime deer and Elk hunting. Awesome mountain views. A pop up camper is already staged Next hunting season. $40,000 Call Maureen @ 480-776-4546 Unit 8 Parcel# 253-36 acres at elevation 5,500 ft. with 3,100 ft. bordering On 640 acres of state land. Awesome canyon runs through the property With a seasonal creek 270 degree wilderness views of surrounding Cottonwood and Aquarius Mountains.$45,000 for details contact: maddogrob007@gmail.com

Unit 9 Parcel 277:37+ Acres, 2004 -3 Bedroom home with upgraded moldings, interior doors, front door, all Sears Kenmore appliances(less than

six years old)included, front and rear decks. Double door garage, separate 30x26 shop, metal carport(double); 2 solar units(one stand alone, one tracker), 300+ ft.well, 2500 gallon tank (plenty of pressure), septic; great views, large garden with water saving saving system. House borders the State

Land. Is situated off the Loop giving ingress and egress in two directions. Contact Elaine Churcher @ chubutinc@hotmail.com or 303-961-7042

4/18/2015 Parcels For Sale I Willow Creek Ranch POA

Unit 9, Parcel 311: 37 acres. Electricity is on property; seasonal creek runs through bottom portion of property; borders state trust land; 360 degree views of the Cottonwood Mts.; priced at $37,000. Contact info: Carol at carolmichell68@yahoo.com

NOTE: The Willow Creek Ranch POA provides this list as a courtesy without charge to the parcel owners on the ranch and makes no representation nor will take responsibility for the accuracy, timeliness or availability for the listed properties. The information provided herein is as provided by parcel owners. Any questions, verification, or information requests should be directed to the contact information provided for each parcel. The POA cannot provide any

information other than that provided by the parcel owners or representatives.

If you sell your property, please notify the POA so we can delete it from this list, website and newsletters. (edi()

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