PROFORMA OF COVERING LETTER

From,The Principal,……………………………………. College,………………………………………………….………………………………………………….

To, The Registrar,………………..University…………………………..

ThroughThe Director,Directorate of Collegiate Education Council,College Road,Chennai.

Respected Sir,

Sub: Submission of proposal to include our college under section 2(f) and 12(b) of U.G.C Act of 1956.

****With reference to the above I wish to state that our college is a Government

College located in educationally backward and Rural area and most of our students come from socially and economically backward sections of society. The State Government has already taken steps towards strengthening the infrastructure and has appointed qualified permanent staff as per U.G.C norms along with letter.

I am enclosing along with this letter proposal to U.G.C to include our college under section 2(f) and 12(b) of U.G.C act of 1956. Kindly forward our application with your recommendation to U.G.C for suitable action and oblige.

Thanking you,Yours faithfully

Principal(Seal)

Place:Date:

Pro-forma for applying for recognition of Colleges under Section 2(f) & 12(b) of the UGC Act, 1956

1.Full Name of the College/Institute as affiliated/recognized with the University

2. Name of the Principal

3. Year of Establishment (as a degree Institute)

4.Whether College/Institute is getting funds from any Government Sources or it is a Self-Financing College

5. Name of the University to which affiliated

6.Degree offered by the College/Institute

7. Subjects taught

8.Total number of students on roll as on 31st December of the preceding year.

9. No. of teachers employed as on 31st December of the preceding year

10.

Has the College/Institute been granted permanent or temporary affiliation/recognition, please indicate year of affiliation (A copy of the notification issued in this respect be attached)

11.In case of temporary affiliation the period till which the affiliation is effective.

12.Does the College/Institute fulfill all the conditions laid down by the UGC

for being brought on the approved list of affiliated colleges under Section 2(f) of the UGC Act

13.

Is the College/Institute being run by private management or by Central/State Government or it is a University College.

14.

Is the College/Institute registered under the Societies? Registration Act 1860 (21 of 1860) or is a body incorporate under a Central or State Act or is a trust with trustees being appointed and vested with legal powers & duties. If so, a copy of the Memorandum of Association and certificate of Registration of the society trust deed as applicable may be attached.

15.

In the case of College falling under clause 1 (iv) of regulations prescribed for recognition of Colleges, please indicate whether the Indemnity Bond and other documents prescribed have been attached or not.

16. Any other remarks

Signature of the Principal Signature of the Registrar of the College with Seal of the affiliating

University with SealNote:-

1. Information in respect of only those colleges is to be reported which have actually started functioning and which are teaching for the first degree.

2. Colleges against which complete information is not given, will not be included in the list till such time, information is made available.

3. This proforma should be counter-signed by the Registrar.4. If the institute is not an affiliated Institute but it is recognized by the University,

Please send extracts of the relevant Act and statutes under which the Institute has been recognized by the University.

PROPOSAL OF THE COLLEGE FOR ASSISTANCE FROM THE UGC UNDER THE SCHEME

FOR PROVIDING ONE TIME CATCH UP GRANT TO UNCOVERED (NON-12B) COLLEGES.

SECTION - 11. a) Name of the college with complete address, Pin Code and State Telephone No. with STD Code, Fax No. and E-mail ID

b) Name of the District where the colleges is located

c) Name of the trust / society

2. College, Bank Name, Address & Account Number (under which UGC funds are to be transacted)

3. University to which the college is affiliated

4. (i) Date of establishment

(ii) Date of affiliation (permanent)

(iii) If temporary, date up to which affiliation is granted

(iv) Whether included under Section 2(f) of the UGC Act

(v) If yes, date of inclusion under Section 2(f) of the UGC Act

(vi) Whether included under Section 12B of the UGC Act

(vii) If yes, date of inclusion under section 12B of the UGC Act

5. Nature of management: Government/Private/University

6. LocationI. Whether situated in urban/small town/

rural/ remote/hill/ border/ tribal area

(Please attach certificate from BDO/SDO/SDM)

II. Whether located in district where minority population is 25% and above (Please attach certificate from BDO/SDO/SDM)

III. Number of colleges within a radius of 10 Kilometers: Give category like Co-education Women’s College Single Faculty Multi-Faculty and Enrolment for these colleges

7. Whether the College is aided, i.e., receiving salary grant from the State/Central Government (Yes/No)

8. Whether the College is receiving Plan or Non-Plan grant from the State/Central Government or State/Central Government funded Bodies (Yes/No)

9. Courses for which affiliation has been granted by the University at undergraduate and postgraduate levels (indicate if field/laboratory work involved). Letter of affiliation may be attached

*Give the current enrolment status

10. (a) Total of permanent teachers (or teachers appointed on regular basis in case of Government Colleges) and temporary/adhoc (full-time) teachers, part-time/guest/visiting teachers.

Permanent

Temporary/Ad-hoc (full-time)

Part-time/Guest/Visiting

Total

(b) Number of teachers from SC/ST and other categories required to be reserved and their percentage in the total number of teachers.

Programme Name of Course Field/Laboratory Work involved

Intake Capacity

Students enrolled

Number ofteachers

Under Graduate

Post Graduate

Total

Sl No Category

Number required to be reserved

Number in position % of total

1

2

3

4

SECTION 2.

Proposal for financial assistance

Item Amount proposed by the College

Detailed Justification (Please attach enclosures)

Construction/extension of

building:

Classrooms

Laboratory

Library Building

Workshop shed

Animal House

Men’s Hostel

Women’s Hostel

Staff Quarters/Teachers’ Hostel

Seminar hall

Committee room

Counseling Cell

Auditorium

Tutorial room

Canteen Building

Non-resident Students’s Centre

Health Centre

Sports facility

Others

N.B. The College should give details and justification in support of each item on a separate sheet of paper. The college should indicate the total estimated cost including services viz. Electrification, Sanitary fittings, Architect’s Fee, Contingency etc.

DATE: PLACE: PRINCIPAL

Certificate as required by the Commission.

It is certified that the ………………………………………. College is temporarily/permanently affiliated to the University of ………………………………….. . The College undertakes to utilize the grant for the purpose for which it is sanctioned and would furnish all necessary documents as required in the conditions of grant laid down by the UGC.

Signature of the Principal with Seal

Date

Signature of the Registrar with Seal

Date

This Annexure may be accompanied by (i) DPR (ii) Undertaking by the State Government (iii) Undertaking by the affiliating University, as spelt out in the Guidelines.

Annexure-III

UNDERTAKING BY THE STATE GOVERNMENT

I, ………………………………………………………………………………. Government of …………………

……………………………….. (Name)…………………………………(Designation)*………………………

…………………………………, duly authorized by ……………………………………………………………

(Name of State) …………………………………………………………………(Authority)………………… do

hereby commit and undertake on behalf of the Government of …………………….., that two

thirds of the non-recurring expenditure and the entire recurring expenditure as well as

future appreciation in capital expenditure, with reference to the UGC Scheme for

providing financial assistance to New Model Colleges in Educationally Backward Districts

(EBDs), shall be borne by the State Government, namely, (Name of the State Govt.)

………………………………………………………….

SignatureSealDate

*Secretary or Officer of equivalent position in the State Government.