ADDENDUM TO RFP NO. 1178-16/17

Date: July 26, 2016

Project: Security Cameras for District Office

From: Vivien Watts, Director of Business Services

Addendum Number: ___2___

THIS ADDENDUM IS ISSUED AS PART OF THE CONTRACT DOCUMENTS FOR THIS PROJECT AND AMENDS

ONLY THOSE ITEMS SPECIFICALLY DEFINED HEREIN. THIS ADDENDUM MUST BE ACKNOWLEDGED ON

THE BID FORM. YOUR FAILURE TO DO SO MAY RENDER YOUR BID NON-RESPONSIVE.

This addendum includes the following three (3) sections:

Section I: Questions and Answers

Section II: Specifications for Security Camera Equipment Network

Section III: Marengo Building Floor Plan

Section I: Questions and Answers

Question 1: Is Milestone Video Management Base software required for this project? If yes, then is

“Enterprise” or “Corporate” version of base software required?

Answer 1: AUSD currently utilizing Milestone Video Management software for several sites.

Channel licenses for cameras will need to be for the “Expert” version of Milestone

Question 2: There are 15 XPROTECT LPR Camera License noted in the technical specifications. Please

clarify the number. From report I received from our team in LA who attended the job

walk may 3 be XPROTECT LPR Camera License needed for this site. The rest can be

regular XPECL camera licenses. We can always upgrade the camera license to LPR

capability if needed.

Answer 2: For bidding purposes, only bid Milestone Xprotect Expert Camera licenses. No

Milestone LPR licenses are needed in this bid at this time.

Question 3: Please confirm the distance between each camera, and the next available IDF is less

320-feet. This spec for the 802.3 Ethernet protocol and CAT-5/6e limitation to minimize

the packet loss and line impedance.

Answer 3: It has been determined that several cameras will be beyond the 320 foot limitation.

Include in your proposal to install a 4 foot wall enclosure in the designated location (see

drawing A-2.7). Also include the cost & labor to install power inside the enclosure to the

nearest electrical panel, run 6-strand fiber optic cable to the Network Operations Center

(NOC) along with its termination(LC) onto fiber patch panels at each end (contractor

provided).

Question 4: Can a wireless solutions considered for locations where we assess the routing of conduit

can be difficult?

Answer 4: Wireless solutions will be considered.

Question 5: Is the Milestone VMS currently existing?

Answer 5: Yes. AUSD currently has Milestone Expert 2014 installed and have over 110 IP cameras

spread among 5 recording servers.

Question 6: Will the Milestone VMS be accessible via software client or direct server interface?

Answer 6: Either.

Question 7: Milestone base camera licenses were not included in the original specification. Are

these existing, or are these to be provided and installed by the contractor?

Answer 7: Contractors will need to include camera licenses for each camera. AUSD has Milestone

Xprotect Expert as their VMS version. For bidding purposes, no Xprotect LPR licenses

are required at this time; only camera channel licenses.

Question 8: Will all camera require XPROTECT LPR licenses?

Answer 8: For bidding purposes, no Xprotect LPR licenses are required at this time; only camera

channel licenses.

Question 9: Will the NAS unit require RAID configuration? If yes, what type?

Answer 9: The 10 300GB SAS 15k RPM hard drives will be installed onto an existing Cisco UCS C240

server and be configured as RAID-10. That setup will be used for all cameras to record

24/7 and store the ‘LIVE’ portion. The Qnap NAS and its 24 hard drives will be setup in

either 1 or 2 RAID-5 arrays. This will be used as archive storage. AUSD’s Technology

department will be available to assist in the configuration; however, bidders must have

someone knowledgeable to perform the installation and configuration.

Question 10: Will conduit be required to all external camera locations?

Answer 10: Please see attached cabling specifications. As a general rule: there should be no

exposed cabling, internal or external, unless it is above ceiling tiles.

Question 11: Will conduit be required to extend the full distance from the closest IDF / MDF to the

camera location? If yes, what type?

Answer 11: See attached cabling specifications.

Question 12: Will innerduct / corrugated tubing be required on ALL interior cabling locations to

protect the cable, including plenum runs?

Answer 12: Innerduct will be needed only where cable is exposed and not above a ceiling tile.

Question 13: Will network cables be terminated on existing patch panels or will the contractor

provide and install separate patch panels?

Answer 13: For bidding purposes: contractor shall install onto a separate patch panel provided by

the contractor.

Question 14: Will network cables terminate directly into the cameras, or will a termination to a jacke

be required with a patch cable to the camera?

Answer14: Termination directly into the camera will be acceptable. See attached cabling

specifications.

Question 15: Will the project require installation using the latest BICSI / TIA / EIA standards and local

NEC codes?

Answer15: See Section II on this addendum for cabling specifications.

Question 16: Due to the requirements of Camera #12 being able to read license plates and its location

on the service shack. Can it be moved to the outer face of the overhead deck between

camera #11 & #13 and installed with a long range lens to meet the required function of

that camera reading license plates of cars entering/exiting through that gate.

Answer 16: For bidding purposes, no Xprotect LPR licenses are required at this time; only camera

channel licenses. The purpose of Camera #12 is to capture the service trucks by the

Chestnut gate.

Question 17: Axis P33634-VE, that comes in 2 models, the 12MM (3.3-12mm) and the 6MM (2.5-

6mm)? Which model designated for this installation?

Answer 17: The 12MM model is acceptable for our purposes.

Question 18: Will building permits be required?

Answer 18: No

Question 19: Are background checks/fingerprints to be required for workers on site? If yes, please

indicate if costs are to be subsidized by AUSD or paid for by the contractor.

Answer 19: No, background checks will not be required for workers on site since the project will not

be on a school campus. If background checks/fingerprints are done, they are to be paid

for by the contractor.

Question 20: Due to the requirements of Camera #12 being able to read license plates and its location

on the service shack. Cn it be moved to the outer face of the overhead deck between

camera #11 & #13 and installed with a long range lens to meet the required function of

that camera reading license plates of cars entering/exiting through that gate.

Answer 20: Yes. We would consider the option of moving camera #12 from the service shack to the

outer face of the overhead between cameras #11 and #13.

END OF SECTION I

Section II: Specifications for Security Camera Equipment Network

1. GENERAL REQUIREMENTS

1. The Scope of Work

1. Contractor(s) shall provide all materials and labor to render a security system complete and

operable for all locations as specified within this document and related drawings. Work

includes, but not necessarily limited to the following:

a. Examine all other specification sections and drawings for related work required to be

included as work under Division 27.

b. Vendor shall supply and install all owner supplied and contractor supplied equipment.

c. Vendor shall supply, install and configure all active and passive equipment, i.e., security

camera devices, controllers, servers, NAS, switches and licenses to complete a fully

functional security monitoring solution.

2. Location is Alhambra Unified School District Administrative Office Buildings.

3. All new equipment shall be connected to PLENUM CATEGORY 6 cables.

2. CODES AND STANDARDS

1. The Contractor shall adhere to all building, regulatory, and equipment standards applicable to

the project. These standards shall include, but not be limited to the following:

a. Except as modified by governing codes and by the Contract Documents, comply with

applicable provisions and recommendations of the following:

i. The cabling and components shall carry Underwriters Laboratory (UL) Listing.

ii. National Electric Code (NEC), in particular, Sections 800-3(b) and 800-3(d).

iii. TIA/EIA-568B.1 Commercial Building Telecommunications Cabling Standards, Part

1: General Requirements.

iv. TIA/EIA-568-B.1-1

Commercial Building Telecommunications Cabling Standard Part 1: General

Requirements Addendum 1 Minimum 4-Pair UTP and 4-Pair ScTP Patch Cable Bend

Radius (ANSI/TIA/EIA-568-B.1-1-2001)

v. TIA/EIA-568-B-2-1

Commercial Building Telecommunications Cabling Standard Part 1: General

Requirements Addendum 3 – Supportable Distances and Channel Attenuation for

Optical Fiber Applications by Fiber Type.

vi. TIA/EIA-568-B.1-3

Commercial Building Telecommunications Cabling Standard Part 1: General

Requirements Addendum 3 – Supportable Distances and Channel Attenuation for

Optical Fiber Applications by Fiber Type.

vii. TIA/EIA-568-B.2-1

Commercial Building Telecommunications Cabling Standard Part 2: Balanced Twisted

Pair Components Addendum 1 Transmission Performance Specifications for 4-Pair

100 Ohm Category 6 Cabling (ANSI/TIA/EIA-568-B.2-1-2002).

viii. TIA/EIA-568-B.2-2

Commercial Building Telecommunications Cabling Standard Part 2: Balanced

Twisted-Pair Cabling Components Addendum 2 (ANSI/TIA/EIA-568-B.2-22001)

ix. TIA/EIA-568-B.2-3

Commercial Building Telecommunications Cabling Standard Part 2: Balanced Twisted-

Pair Cabling Addendum 3 Additional Considerations for Insertion Loss and Return

Loss Pass/Fail Determination (ANSI/TIA/EIA-568-B.2-3-2002)

x. TIA/EIA-568-B.2-4

Commercial Building Telecommunications Cabling Standard Part 2: Balanced Twisted

Pair Components Addendum 4 Solderless Connection Reliability Requirements for

Copper Connecting Hardware (ANSI/TIA/EIA-568-B.2-4-2002)

xi. TIA/EIA-568-B.3

Optical Fiber Cabling Components Standard (ANSI/TIA/EIA-568-B.3-2000)

xii. TIA/EIA-568-B.3-1

Optical Fiber Cabling Components Standard Addendum 1 Additional Transmission

Performance Specifications for 50/125 um Optical Fiber Cables (ANSI/TIA/EIA-568-

B.3-1-2002)

xiii. TIA/EIA-455-B

Standard Test Procedure for Fiber Optic Fibers, Cables, Transducers, Sensor,

connecting and Terminating Devices, and other Fiber Optic components.

xiv. TIA/EIA 569C Commercial Building Standard for Telecommunications Pathways

& Spaces.

xv. TIA/EIA 606-A Administration Standard for the Telecommunications Infrastructure

of Commercial Buildings.

xvi. TIA/EIA 607-A Commercial Building Grounding and Bonding Requirements for

Telecommunications

xvii. ANSI/TIA/EIA-854 Full Duplex Ethernet Specification for 1000 Mb/s Operating over

Category 6 Balanced Twisted-Pair Cabling.

xviii. IEEE Standards: 802 series.

xix. IEEE C62.41 Recommended Practice on Surge Voltages in Low-Voltage AC Power

Circuits.

xx. BiCSi TDB Manual; Building Industry Consulting Service International, Tampa,

Florida.

xxi. Federal Communications Commission (FCC), part 68 rule.

xxii. California Electrical Code (CEC).

xxiii. Occupational Safety and health Act (OSHA).

xxiv. California modification to OSHA.

xxv. National Fire Protection Association (NFPA)

a) NFPA-70 National Electrical Code (NEC)

xxvi. IEEE Institute of Electrical Engineers

a) IEEE 802 Specifications for Local Area Networks and Wireless Networks

xxvii. UCB ITS Standards for identification and Administration

3. SUBMITTALS

1. Awarded contractor shall submit for approval within 10 calendar days, from date of award, all

equipment and materials listing the manufacturer's catalog information for the following

items:

a. List of materials for each item:

i. Manufacturer

ii. Model Number

iii. UL listing

iv. Quantity

v. Equipment Cut Sheets

vi. All electronic devices.

2. Name of project manager, qualifications certifications, list of similar projects with dates,

length of employment with the company.

3. Submit the manufacturer, model number, serial number, software manufacturer, product

name, version number and date of equipment certification (certificate) of all test equipment

being deployed.

4. Shop drawings shall indicate equipment locations, wiring and schematics, details, panel

configurations, sizes and a point-to-point-wiring diagram of all circuits. Shop drawings shall

indicate interfaces to equipment furnished by others, identifying numbers of wires,

termination requirements, and other pertinent details. Responsibility for each end of

interfaces shall be noted on shop drawings. Contractor shall supply shop drawings 1 week

prior to installation.

5. Create a Gantt chart (schedule) that displays the critical components from start to project

completion. The chart should be a general schedule with 6 – 8 major inputs overtime. Please

do not use or create a Critical Path Method (CPM) or Performance Evaluation Review

Technique (PERT), these are too detailed.

6. Entire system shall be supported by engineering documentation including:

a. Riser diagrams indicating all devices, cabinets and they’re point-to-point connections in a

manner following floor plan layout.

7. Record Drawings:

a. Submit a list created in MS Excel version 2010 or newer of the following:

i. A complete listing of all installed Security Cameras displaying the building ID, floor,

room number (classroom must list room number) or area (areas without an area

designation), SECURITY CAMERA model number, serial number, MAC address, and

assigned identification number. The spreadsheet shall be created in a 3 ring binder

with tabs for each building and each floor. Submit three copies of the 3 ring binder.

ii. Create five (5) CDROMS of the above information and three(3) 3-ring binders of the

printed information to be delivered to the architect at close out.

b. Submit five “As Built” marked up (E size) drawings and three CDROMs for all as contractor

installed security cameras. “As Built” drawings shall include the SECURITY CAMERA device

number, asset number and MAC address (per label section of the written specifications)

near each device “As Built” drawings are to be created in AutoCAD Version 2012 or newer.

The architect shall provide base drawings to be modified. Drawings shall be delivered to

the architect.

4. QUALITY ASSURANCE

1. Contractor shall warranty all work executed and materials furnished shall be free from defects

of material and workmanship for a period of ONE year from acceptance date of Contract

Completion. Immediately upon receipt of written notice from the District, Contractor shall

repair or replace (all supplied equipment, parts and materials) at no expense to the District

Any defective material or work which may be discovered before final acceptance of work, or

within warranty period; any material or work damaged thereby; and adjacent material or

work which may be displaced in repair or replacement. Examination of or failure to examine

work by the District shall not relieve Contractor from these obligations.

2. Persons skilled in the trade shall install the system in accordance with best trade practice.

Further, in accordance with all applicable building codes.

5. ENGINEERING CONSIDERATIONS

1. All structured cabling (copper cable) shall be rated Category 6 “Plenum”.

a. All indoor cable shall be Plenum rated Category 6.

b. All outdoor cable shall be Category 6 outdoor rated and not exceed more than 50 feet

from the point of entry within a building unless extended by metal conduit that is

grounded at both ends.

c. Where contractor changes the design route, then contractor shall supply a fully conduit

pathways at no additional cost to the District should the AUSD make such an election.

2. All trades shall coordinate the installation of equipment, materials and parts with each

other.

6. DESIGN CRITERIA

1. The contractor shall terminate all pairs to TIA/EIA 568B Standard configuration.

2. Contractor shall bond together all cable grounds to the distribution racks, and bond racks to

the building electrical ground per BICSI requirements.

2. PRODUCTS AND REQUIREMENTS

1. FIRE ALARM

1. Fire alarm signals shall not be cut in the course of construction. Where existing F/A signals

may impede the installation of enclosures, vaults, conduits or other items then the Cabling

vendor shall notify the architect.

2. Equipment vendor is hereby notified that any cut fire alarm signal requires the entire site to

be recertified. Equipment vendor shall reimburse AUSD for any and all fire alarm

recertification that occurs accidently or otherwise.

3. Alert architect when there exist F/A signal mixed with other signaling. Architect shall be

given written notification within 24 hours of all observed F/A within conduits, pull boxes and

vaults that are mixed signal.

4. Data and other low voltage signaling shall not be mixed in the same conduit, pull box,

junction box, or manhole.

3. FIRE STOPPING

1. All penetrations shall be fire stopped. Fire stopping shall have the same or better rating as the

existing structure of which they penetrate. Refer to ‘Fire Stopping Material’ within this

document for additional requirements.

4. FIRE STOPPING MATERIAL

1. All conduit penetrations shall be labeled, laminated and affixed to the penetrated area. The

above items (photograph) shall include the label. The label shall be readable in the

photograph. Inform architect when it is not feasible for a readable label via photograph.

2. Fire stopping material shall be installed/applied to all core drills/wall penetrations. Fire

stopping material shall meet ASTM E814; acceptable product shall be 3M’s elastomer latex

caulk or equivalent.

3. All penetrations through fire rated walls shall be protected from the spread of fire with an

approved fire stop system equal or greater than the fire rating of the wall. Submit all fire stop

system request to the architect for approval.

5. COPPER CABLE

1. All indoor copper cable shall be plenum rated Category 6.

2. Premise (inside plant) copper cable for data is to be rated for IEEE 802.3 1000 Base T,

plenum rated, Category 6, 4 twisted pairs, solid wire, 22-24 AWG, unshielded, shall be

utilized in all buildings.

3. Outdoor (OSP) Copper cable for data is to be rated for IEEE 802.3 1000 Base T, nonplenum

rated, Category 6, 4 twisted pairs, solid wire, 22-24 AWG, unshielded. Cable shall be rated

for outdoor use.

4. Cable manufacturer’s labeling shall be readable in all exposed areas, junction boxes, patch

panels, enclosures, horizontal runs and verticals runs. AUSD has a number of instances where

the manufacturer’s label is unreadable. All unreadable cable shall be removed and replaced at

a cost to the Cabling vendor. The architect shall make the decision of whether the cable is

readable or unreadable.

5. Acceptable products – Amp, AT&T, Belden, Mohawk, Hitachi, Ortronics, Siemens and

General Cable or equivalent. Note: acceptable outdoor Category 6 cable shall be sourced

by any of the above. Both Mohawk and Hitachi supply Category 6 outdoor cable. However,

both interior and exterior cable shall be by the same manufacturer.

6. All cable used in this project shall be from the same manufacturer, same model number and

same NVP. All cabling and labor used by cabling vendor with more than one approved

manufacturer shall be replaced at no further cost to the District.

3. EXECUTION

1. GENERAL REQUIREMENTS – Refer to Construction Drawings and details for additional

requirements.

1. Tape Labels

1. The cabling vendor shall identify the location of all interior telcom boxes with a tape label.

This label shall be used by the equipment vendor to locate the telcom box. Label tape shall

have a black background with white lettering.

2. Equipment Configuration

1. The vendor shall configure new IP address range and VLAN(s) to support the installation of all installed security cameras. AUSD IT Department shall provide IP address ranges in which the equipment vendor shall use to configure cameras. VLANs and switches shall be configured to support AUSD’s existing network infrastructure and current industry standards for a K-12 institution. Configure existing switches where no new switch is being installed.

2. The equipment vendor shall configure Rapid-PVST on the Cisco switch stack where new equipment shall be installed. These stacks will also have a redundant fiber uplink to the collapsed-core in MKHS’ MDF. AUSD may elect to split the IDF having 1 0r 2 fiber uplinks to each core switch. The ‘Pathcost Method Long’ and UDLD shall also be configured on the newly installed switches.

3. The equipment vendor shall configure all existing switches directly supporting SECURITY CAMERA devices. The existing switches are on their own VLAN and these switches (when connected to SECURITY CAMERA devices) shall be segment into an additional VLAN. AUSD IT Department shall provide additional configuration information so that the switches can be properly configured.

3. Scaffolds and Vertical Lift Equipment

1. Vendor shall coordinate with the District the use of scaffolds and vertical lift equipment. All

vendors shall provide necessary scaffolds, floor protection, life/safety equipment to protect

the existing environment and vendor employees.

2. Vendors shall equip all workers with the necessary fall protection devices per OSHA and

follow OSHA applicable rules and regulations.

3. Vendors shall provide a ‘joint use’ of common equipment per section one of this

document.

4. Contract Close Out Submittals

1. Equipment Vendor shall submit the following as part of the contract close out:

a. In addition to the ‘as built’ drawings and other record drawings, several other reports

shall be required, as listed below.

i. AutoCAD 2012 or newer drawing displaying the physical location of each device,

asset tag number and the MAC address of each SECURITY CAMERA on a set of site

drawings supplied by the architect in AutoCAD 2012 or newer format.

ii. Pictures of all SECURITY CAMERAs located in special areas (outdoors, cafeteria,

theater, and both gymnasiums) on an Excel spreadsheet with a description of their

location, id number and MAC address.

17. Workmanship Requirements

1. Category 6 UTP Copper Cable

a. Cables shall be laid at least 3 feet from any fluorescent ballast (in places where this is not

possible, the architect shall be notified and cabling vendor shall provide the final

disposition). Further, cables shall be ‘kink’ free.

b. Where cables are bundled, they shall be tied at least every 4.0 feet.

c. Cables from each classroom or administrative area shall be pulled and punched

down per TIA/EIA 568B standards.

d. Category 6 data cables shall be supported at least 6” above existing suspended ceilings.

18. Labeling – Data

1. Temporary label and identify all location of telcom boxes (both existing and new).

a. Install tape label at all identified telcom box. Use a black label base with a white print.

Contractor shall submit their approach to identifying and labeling telcom box locations to

the architect for approval. Do not proceed without architect’s approval. Note some

locations may not have a telcom box but rather a cable terminated in the ceiling. Locate

the cable and mark the position so that it can be easily found.

2. All cables, outlets and terminations shall be labeled and designated in accordance with

District standard construction documents and below. Because there is a substantial installed

cabling infrastructure the cabling vendor shall use the existing numbering. However, AUSD IT

Department shall verify cabling sequence and cabling vendor shall not proceed without

approval of architect.

a. Equipment vendor shall install asset tracking tags on all active equipment installed in the

course of this contract. AUSD purchasing department shall provide tag number sequence.

This same information shall be listed on the ‘AS-BUILT’ AutoCAD drawings for close out.

19. All Category 6 cable shall be labeled per the earlier specification.

20. Clean Up

1. Cabling/equipment vendor shall replace all tiles damaged in the course of construction.

2. Cabling/equipment vendor shall remove smudges, dirt, etc. from all surfaces prior to the

final punch list. If walls, floors and other surfaces cannot be cleaned then Cabling/equipment

vendor shall repaint or replace damaged areas/items.

3. Cabling/equipment vendor shall replace all damaged carpet in the course of the construction

project.

21. Completion of Work

1. At the completion of the system, the contractor shall restore to its former condition, all

aspects of the project site and on a daily basis, shall remove all waste and excess materials,

rubbish debris, tools and equipment resulting from or used in the services provided under this

contract. All clean up, restoration, and removal noted above shall be by the contractor and at

no further cost to AUSD. If the contractor fails in its duties under this paragraph, then owner

may upon notice to the contractor perform the necessary clean up and deduct the costs

thereof from any amounts due or to become due to the contractor.

22. Reports

1. The contractor shall provide test documentation to the architect in a three ring binder(s) and

CD format within three weeks after the completion of a specific project. Refer to ‘Record

drawings’ in part one of this document. The test document shall detail the test method used

and the specific settings of the equipment during the tests. The binder(s) shall be clearly

marked on the outside front cover and spine with the words “AUSD District Office Security

Equipment Test Results,” date of completion (month and year) the name of the person

performing the tests and the vendor’s name.

2. With the above report, submit written certification that the installation conforms to

specifications, is complete, and is ready for inspection and customer testing.

END OF SECTION II

Section III: Marengo Building Floor Plan

See following page for floor plan