annual ordinar y assembly - chac-hal-al and loss statement income maintenance fees 7,451,912 late...

Annual Ordinary Assembly

January 26, 2017

CHAC HAL AL ANNUAL ASSEMBLY

January 26, 2017

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January 26, 2017

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Expenses Vs Budget comparison for 2016

ACCOUNT ANNUAL

BUDGET ACTUAL 2016

BUDGET VS

ACTUAL

PESOS

% DIFERENCE

FROM BUDGET

MAINTENANCE EXPENSE

Utilities 1,469,500 1,501,895 32,395.00 2.20%

Electricity 307,000 303,399 (3,601.00) (1.17%)

Gas LP 530,000 528,844 (1,156.00) (0.22%)

Water 372,500 421,380 48,880.00 13.12%

TV Signal 260,000 248,272 (11,728.00) (4.51%)

Grounds 535,594 479,928 (55,665.80) (10.39%)

EntryGateMonthlyMaintenance 5,000 1,938 (3,062.00) (61.24%)

Signs/PrivateProperty 5,000 7,750 2,750.00 55.00%

Beach & Pool Furniture (1) 50,000 29,663 (20,337.00) (40.67%)

Beach Maintenance&Sand 80,000 129,936 49,936.00 62.42%

Palapas 20,000 17,980 (2,020.00) (10.10%)

CleaningSupplies 54,594 55,896 1,302.00 2.38%

Fumigation 70,000 71,660 1,660.00 2.37%

Gardeningmaterials (2) 85,000 85,853 853.40 1.00%

Gardeningconsulting 84,000 22,500 (61,500.00) (73.21%)

Garden equipment/sprinklerssystem 50,000 23,168 (26,832.20) (53.66%)

FireExtinguishers 18,000 18,583 583.00 3.24%

OutdoorLighting 9,000 11,454 2,454.00 27.27%

Miscellaneous 5,000 3,547 (1,453.00) (29.06%)

Swiming Pools 85,000 99,377 14,377.00 16.91%

Chemicals&Supplies 60,000 79,800 19,800.00 33.00%

Equipment&Repairs 25,000 19,577 (5,423.00) (21.69%)

Machine Rooms 120,000 142,130 22,129.63 18.44%

Chemicalsforequipment 25,000

32,906 7,906.13 31.62%

Machinery&Equipment (3) 85,000 98,964 13,963.50 16.43%

Doors&Aluminiumrepairs 10,000 10,260 260.00 2.60%

Depreciation 0 27,809 27,809.00 100.00%

Total 2,210,094 2,251,139 41,045 1.86%


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ACCOUNT ANNUAL

BUDGET ACTUAL 2016

BUDGET VS

ACTUAL

PESOS

% DIFERENCE

FROM BUDGET

BUILDING REPAIR

Concrete Construccions/Repairs 220,000 223,905 3,905.00 1.78%

ElectricalRepairs&Supplies 40,000 14,030 (25,970.00) (64.93%)

PlumbingRepairs&Supplies 30,000 30,085 85.00 0.28%

Roof Tile Repair 50,000 0 (50,000.00) (100.00%)

Paint /Varnish&Supplies 50,000 39,353 (10,647.00) (21.29%)

Wood Repairs&Supplies 105,000 66,424 (38,576.00) (36.74%)

ElevatorMaintenanceBuilding H 39,000 41,777 2,777.00 7.12%

Miscellaneous 6,000 8,816 2,816.00 46.93%

General Machinery and tolos 15,000 5,155 (9,845.00) (65.63%)

Telephone cable project 60,000 50,627 (9,373.00) (15.62%)

Total 615,000 480,172 (134,828) (21.92%)

WAGES & SALARIES

Wages and Salaries 1,068,264 1,029,770 (38,494.00) (3.60%)

Vacationbonus 11,211 7,049 (4,162.00) (37.12%)

Holiday Pay (rotation work day) 9,834 9,006 (828.00) (8.42%)

Sunday Pay (rotation work day) 5,726 6,676 950.00 16.59%

Medial Social Security 139,320 139,800 480.00 0.34%

EmployeeRetirementFund 20,370 21,177 807.00 3.96%

PayrollStateTax 32,888 35,517 2,629.00 7.99%

StateHousingCreditFund 54,756 57,747 2,991.00 5.46%

Annual Christmas Bonus 42,582 41,878 (704.00) (1.65%)

SavingsFund 60,396 53,376 (7,020.00) (11.62%)

Uniforms 44,109 44,918 809.00 1.83%

Staff Development 60,000 36,302 (23,698.00) (39.50%)

Severance/reteirement 50,000 0 (50,000.00) (100.00%)

Total 1,599,456 1,483,216 (116,240.00) (7.27%)

ADMINISTRATIVE EXPENSE

Office Expenses 1,109,518 1,175,899 66,381.47 5.98%

Administrator Professional Fee 556,501 553,049 (3,452.00) (0.62%)

AdministatorMiscelaneous 36,000 28,117 (7,883.00) (21.90%)

Office Expenses 50,000 50,646 646.00 1.29%

Office Supplies 7,000 8,248 1,248.00 17.83%

Office Equipment (4) 12,000 15,761 3,761.00 31.34%

Telephone / Internet 13,000 11,948 (1,052.00) (8.09%)

Mobile Telephones 25,000 24,259 (741.00) (2.96%)


January 26, 2017

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ACCOUNT ANNUAL

BUDGET ACTUAL 2016

BUDGET VS

ACTUAL

PESOS

% DIFERENCE

FROM BUDGET

Copier Expenses 4,000 696 (3,304.00) (82.60%)

Web Page 20,000 19,000 (1,000.00) (5.00%)

Bank Charges/Exchange Rate 7,000 6,058 (942.00) (13.46%)

Assembly Meeting 35,000 59,431 24,431.00 69.80%

Legal Fees 140,000 192,195 52,195.00 37.28%

AccountingFees 166,416 160,941 (5,475.00) (3.29%)

Audit 37,601 35,670 (1,931.00) (5.14%)

AssetsDepreciation 0 9,933 9,933.00 100.00%

Cents adjustment 0 -53 (52.53) 100.00%

Security 783,750 780,856 (2,894.00) (0.37%)

Insurance 72,000 71,582 (418.00) (0.58%)

Colonos Dues 551,250 551,232 (18.00) (0.00%)

Federal Beach Dues 282,880 277,548 (5,332.00) (1.88%)

Total 2,799,398 2,857,117 57,719 2.06%

Total expenses before non payment by

Stavolas 7,223,948 7,071,644 (152,303.70) (2.11%)

Reserve for non payment by Stavolas 227,981 0 (227,981.00) (100.00%)

Total expenses after non payment by

Stavolas 7,451,929 7,071,644 (380,285) (5.10%)


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Explanation of Budget Expenses 2016

Maintenance Expense

Budget Actual Over Budget Variance

Maintenance Expense 2,210,094 2,251,139 41,045 1.86 %

Utilities Water – The annual budget was done based on the past year measure and it reflects the problem at the meter.

Grounds – In total, we were under budget, considering that we increased the beach project, but stopped the garden consulting. Despite this situation, our crew did a very good job with the gardens this year. We updated all the signs around the property. Swimming Pools–This year we were fighting a black algee at the building C pool, so we needed to buy a special chemical, and maintain a good chemical balance at the pools. Machine Rooms– This year we updated two heaters that was giving us more maintenance work and this mean more labor hours of our guys, the building with new heaters are F & H and were the ones having recurrent problems.

Building Repair

Budget Actual Under Budget Variance

Building Repair 615,000 480,172 (134,828) -21.9%

This category was managed under budget by 21.9%. The project about electrical repairs at the roofs was not done because we did not have enough time, and it was not necessary to repair the roofs except replacing few at the older buildings.

Wages and Salaries

Budget Actual Under Budget Variance

Wages and Salaries 1,599,456 1,483,216 (116,240) -7.3%

Mr. Esteban Cab Chuc, who can be retired, decided to continue working with us so, we did not used the severance money.


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The money for the staff development was not totally used because we started with the English classes at midyear.

Administrative Expense

Budget Actual Over Budget Variance

Administrative Expense 2,799,398 2,857,117 57,719 2.06%

This category was over budget by 2.06%. Legal fees –Last year expense was understated because the notary was very late giving us the “invoice”, resulting in a higher expense this year.As well there was an increase in the notary and lawyer fees wich was not considered in the budget.


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Balance Sheet at December 31, 2016

BALANCE SHEET

ASSETS

Current Assets

Cash 2,609,432

Accounts Receivable 286,438

Prepaid suppliers 12,833

Inventory 17,739

Long term Assets

Restricted invest (Hurricane Fund) 4,949,566

Fixed Assets

Office equipment 12,750

Computer equipment 19,860

Furniture common areas 186,862

Service Equipment 102,592

Depreciation (37,742)

284,322

TOTAL ASSETS 8,160,330

LIABILITIES & EQUITY

Fees paid in advance 572,417

Account payable 100,497

Diverse creditors 6,064

Remodel deposits 30,000

Taxes payable 107,210

816,188

Unrestricted 1,600,958

Restricted (Reserve fund) *see schedule 2 4,997,117

Plus 6,598,075

Fiscal year profit 746,067

7,344,142

TOTAL LIABILITIES AND EQUITY 8,160,330

Profit and Loss Statement from Jan 01, 2016 to Dec 31, 2016

PROFIT AND LOSS STATEMENT

INCOME

Maintenance Fees 7,451,912

Late Fees 100,111

Other Income 124,168

TOTAL INCOME 7,676,191

EXPENSE

Maintenance Expense 2,251,139

Building Repair 480,172

Wages and Salaries 1,483,216

Administrative Expense 2,857,117

Total 7,071,644

Less fixed assets 141,520

TOTAL EXPENSES 6,930,130

PROFIT OR (LOSS) 746,067


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Cash Flow as December 31, 2016

CASH FLOW

2016 Profit 746,067

Plus Depreciation 37,742

Plus:

Accounts receivable decrease 860,056

Tax return to employe decrease 844

Inventory decrease 11,825

Prepaid supplies decrease 71,293

Office equipment decrease 14,219

Accounts payable increase 100,097

Taxes payable increase 9,131

Remodeling projects deposits increase 20,000

Reserve for current operations increase 426,620

Past years surplus 1,253,142

Last year surplus 621,196

Profit and loss exchange increase 225,874

Reserve accounts in collection increase 635,745

Hurricane reserve increase 3,435,498

8,469,349

Less:

Fixed assets increase 141,521

Diverse Creditors decrease 42,972

Savings fund decrease 3,726

Advance Fees decrease 193,769

Replenish surplus in Pesos account decrease 250,000

Legal Reserve decrease 176,620

Last Fiscal Year Earnings decrease 1,570,544

Fiscal year earnings decrease 3,587,097

5,966,249

Cash Increase 2,503,100

Cash balance as December 31,2015 5,055,898

TOTAL CASH BALANCE AS DECEMBER, 2016 7,558,998


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Cash account detail as December 31, 2016

Cash Detail – Schedule 1

Petty Cash 31,000

Cash at safe (remdel deposit) 10,000

Gasoline cupons 400

ACCOUNTS AT BANAMEX BANK

Operating peso account 1,556,199

Operative investment account 1,011,833

Total cash 2,609,432

Reserve investment account 3,609,947

Reserve check account 11,233

Reserve dollars account @64,079.45 usd 1,328,386

Restricted Reserve invest 4,949,566

TOTAL CASH 2016 7,558,998

STATEMENT OF RESERVE FUND AT DECEMBER 31, 2016 – Schedule 2

Opening Balance 2,633,385

Plus contributions:

Extraordinary assessment 699,972

Recovery of non payment - Stavola 635,535

Interest earned 102,141

Trandsfered from unrestricted 700,000

Exchange gain/US A/C 226,084

TOTAL RESERVE 2016 4,997,117


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AccountReceivables at December, 2016

Apartment Owner Balance

A-001 PATRICK & CHARLOTTE GRAVES -681.89

A-002/003 MILAN SMEH -0.96

A-004 JHON SPEER -155,561.13

A-101 RICHARD STAVOLA 356.38

A-102 VIOLET & ELAINE JERMAINE -10,360.28

A-103/104 LEE & JEANIE KNUDTSON -5,439.91

A-201 RICHARD STAVOLA 178.04

A-202 RAMON & TERESA PUTSCHER 18,628.36

A-203 LEONARD J BUCKO & PAMELA STROTHER -439.17

A-204 FRANK & MARYANN TRAYZCK -461.11

B-001/002 JAN & DONNA CLARK 0.00

B-003/004 JAN & DONNA CLARK 0.00

B-101 LIBBY MACKAY 0.01

B-102 LIBBY MACKAY 0.94

B-103 MARIANO LOZANO -12.61

B-104 PIRITA KROBISCH -454.10

B-201/202 TOOD & DEBBIE MOORE -1,860.01

B-203/4 VICTOR CABRAL -0.07

C-001 JOSEPH MARTIN/PENNY BURNS -685.50

C-002/102 RICK GARDNER & PIA HILBERT -710.20

C-003 ANDRES GARCIA -0.74

C-004 JOHN BUSH -685.61

C-101 EUSTAQUIO & AMALIA MARTINEZ del RIO 0.00

C-103 MAXINE POULTON -326.11

C-104 ALEX DIPAULI -24,784.35

C-201 LEN LICHTENFELD -453.73

C-202 MICHELLE TAYLOR & MARC ISSOTT -5.08

C-203 RICHARD DORCHAK -522.85

C-204 WILLIAM MARINONE -454.03

D-101/102 THE BEISER FAMILY -1,617.66

D-103 GUSTAVO SEGROVE SERRANO 26,638.86

D-201 ROSALIA DE PASCUALE FALZON 526.90

D-202 GARY OLIVE -797.24

D-203 JORGE KALAPIS -0.81

D-301/302 ROMAN RIVERA TORRES 0.00

D-303 KAREN HOGAN 0.00


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E-101 GLORIA LOIS PARDO 0.00

E-102 GERARDO MARTINEZ DUHART 0.00

E-103 IGNACIO ROCHA 0.65

E-104 /105 STURLESE EDUARDO Y DARIA 0.00

E-106 RONALD D. & CATHERINE A. HURST -26.32

E-201 GUY ALLISON -0.69

E-202 ROGER PARIENTI 0.00

E-203 GABRIEL SASSO -57.65

E-204 LOIC BARBIER -30,600.49

E-205/206 JAMES TERRY 1.13

E-302 ROMUALD GALUSZKA -29,262.89

E-303 / 304 ALLESSANDRA TUROLLI de CATANI -3,251.12

E-305 MICHAEL & MARTHA SAENZ -6,433.12

E-306 RISTO HEISKANEN -659.71

F-100/101 GUSTAVO SEGROVE 47,665.02

F-102 MARIA LUISA VILLAR OCHOA 37,496.46

F-103 MARIA BEGOÑA ZARDAIN GARCIA-VIGIL. 0.00

F-104 DOUGLAS & LORENA KARPEN -5,647.46

F-105 LORENA KARPEN -637.12

F-106 PHYLLIS QUINN -5,957.00

F-107 DONALD & GUANDA DUSETTE 0.00

F-202 JAMES PAVLAKIS -14,783.53

F-203 GLENN & KATHRYN GASSER 27,362.85

F-204 DOROTHY STOWELL 11,535.52

F-302 GEORGE AND BEVERLY SPEER 0.09

F-303 JHON HARRISON 31,535.46

F-304 HUGO VILLAGOMEZ 0.00

F-402 ROBERT MORRIS REID -304.28

G-101 MARIO GASCA 0.00

G-102 ALBERTO SANTINI -4,288.40

G-103 CHRISTIAN VANDAELE 21,551.12

G-104 RONALD THOMAS & JOAN MCGRIFF -11,275.90

G-201 JACK HARDY -11,714.65

G-202 ANABELA CHITAS & JHON TROUFA -22,450.57

G-203 TRIP TOLBERT -863.18

G-204 Paul Scot Dingman 1,314.14

G-301 SAKIL SA /VICTOR MANUEL MANCILLA GUERRERO 0.00

G-302 GLORIA PARDO 0.00

G-303 ROBERT AND MARY ARGENTIERI -0.20

G-304 ROBERT AND MARY ARGENTIERI -0.90


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H-101 GUSTAVO SEGROVE GONZALEZ 23,045.30

H-102 CAMORATTO Y GURKIN -813.53

H-103 ANA MA CONSUELO Y ADRIAN CARABIAS -2,288.32

H-104 VIRGINIA CARROLL FERNANDEZ -21.10

H-201 JOHN TURNER -22,016.34

H-202 JAMES AND PAULINE HARPER 0.00

H-203 CLAUDIO STAUB -632.51

H-204 SILVIA MARRUN MATUK/ALFONSO MATUK 0.00

H-301 MARK EDWARD FRIEDMAN -0.31

H-302 MARK VINCENT LUNDY 21,676.36

H-303 SILVIA MARRUN MATUK/ALFONSO MATUK 0.00

H-304 ANN SILVER AND RON SILVER 4,539.03

H-PH1 JANET AND TED AVEY -5,442.42

H-PH2 CLARENCE ROBERT JANECEK -133,057.37

I-001 PETER & CECILIA MOULTON -0.02

I-002 ROBERTO & DAWE BERNARDI 10,344.26

I-003/004 MARY ALICE AGUILAR -6,322.80

I-101 WARREN & SALLY QUESTO -283.87

I-102 PERRY CRUME -1,321.48

I-103 BELTRAN HEATHER -31,788.44

I-104 JACK & LOUISE STAFFORD -1.27

I-201 PATRICIO MARTIN Y SANDRA EROSA 0.00

I-202 Ma. TERESA ROMERO De BERNIARD -1,103.77

I-203 SCOTT & KAREN BONIS -93.49

I-204 PAT . L. WILEY 0.00

J-001 SILVIA MATUK / ALFONSO MATUK BAYRAN -685.47

J-002 CATHY JO NOVA 0.06

J-003 JEROME DOMO 1.00

J-004 RICHARD STAVOLA 268.82

J-101 SILVIA MATUK / JORGE MANJARREZ -453.90

J-102 RICHARD STAVOLA 279.93

J-103 CATHERINE MELVIN 0.00

J-104 LEO SCHUSTER -571.25

J-201 RENATO MARTIN SANCHEZ -116.81

J-202 ANDRES OLAVARRIETA 0.00

J-203 BART GEORGE DUNS 330.00

J-204 SUSAN MCDOWELL & MARK MISFELDT -10,934.05

FEES PAID IN ADVANCE (572,417)

RECEIVABLES 286,438


January 26, 2017

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PREPAID MORE THAN 1 QUARTER

Apartment Owner Amount Quarters

A-004 JHON SPEER (155,561.11) -9.50

A-102 VIOLET & ELAINE JERMAINE (10,360.31) -1.33

C-104 ALEX DIPAULI (24,784.34) -2.28

E-204 LOIC BARBIER (30,600.47) -3.11

E-302 ROMUALD GALUSZKA (29,262.88) -2.18

F-202 JAMES PAVLAKIS (14,783.53) -1.06

G-202 ANABELA CHITAS & JHON TROUFA (22,450.54) -1.09

H-201 JOHN TURNER (22,016.34) -1.15

H-PH2 CLARENCE ROBERT JANECEK (133,057.38) -4.62

I-103 BELTRAN HEATHER (31,788.47) -4.07

J-204 SUSAN MCDOWELL & MARK MISFELDT (10,934.09) -1.01

TOTAL (485,599.48)

ACCOUNT RECEIVABLES MORE THAN 1 QUARTER LATE


A-202 RAMON & TERESA PUTSCHER 18,628.36 1.49

D-103 GUSTAVO SEGROVE SERRANO 26,638.86 1.16

F-100/101 GUSTAVO SEGROVE 47,664.14 1.16

F-102 MARIA LUISA VILLAR OCHOA 37,496.48 2.32

F-203 GLENN & KATHRYN GASSER 27,362.87 1.96

F-303 JHON HARRISON 31,535.46 1.46

G-103 CHRISTIAN VANDAELE 21,551.12 1.05

H-101 GUSTAVO SEGROVE GONZALEZ 23,045.30 1.18

H-302 MARK VINCENT LUNDY 21,676.36 1.13

I-002 ROBERTO & DAWE BERNARDI 10,344.26 1.13

TOTAL 265,943.21


January 26, 2017

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BUDGET 2017

BUDGET

2016 ACTUAL 2016

PROPOSED

BUDGET

2017

INCREASE

(DECREASE) OVER

ACTUAL 2016

%

MAINTENANCE EXPENSE

Utilities 1,469,500 1,501,895 1,648,569 146,674 9.8%

Electricity 307,000 303,399 318,569 15,170 5.0% Considering inflation

Gas LP 530,000 528,844 609,500 80,656 15.3% Price increase

Water 372,500 421,380 447,500 26,120 6.2% Considering an average on real consuption

TV Signal 260,000 248,272 273,000 24,728 10.0% Dish channels price in usd

Grounds 535,594 479,928 393,315 (86,614) (18.0%)

Entry Gate Monthly Maintenance 5,000 1,938 2,000 62 3.2%

Signs/Private Property 5,000 7,750 5,000 (2,750) (35.5%)

Beach & Pool Furniture 50,000 29,663 30,000 337 1.1% Buy tabels

Beach Maintenance & Sand 80,000 129,936 0 (129,936) (100.0%) No beach maintenance this year

Palapas 20,000 17,980 21,000 3,020 16.8% Maintenance for more palapas

Cleaning Supplies 54,594 55,896 58,691 2,795 5.0% Increase in prices

Fumigation 70,000 71,660 126,560 54,900 76.6% Termite fumigation + change fumigator

Gardening materials 85,000 85,853 88,525 2,672 3.1% Increase in prices

Gardening consulting 84,000 22,500 0 (22,500) (100.0%)

Garden equipment 50,000 23,168 25,000 1,832 7.9% New landmower and tools

Fire Extinguishers 18,000 18,583 19,512 929 5.0% Increase in prices

Outdoor Lighting 9,000 11,454 12,027 573 5.0% Increase in prices

Miscellaneous 5,000 3,547 5,000 1,453 41.0%

Swiming Pools 85,000 99,377 105,290 5,913 6.0%

Chemicals & Supplies 60,000 79,800 83,790 3,990 5.0% Increase in prices


January 26, 2017

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BUDGET

2016 ACTUAL 2016

PROPOSED

BUDGET

2017

INCREASE

(DECREASE) OVER

ACTUAL 2016

%

Equipment & Repairs 25,000 19,577 21,500 1,923 9.8% buy new pumps

Machine Rooms 120,000 142,130 135,000 (7,130) (5.0%)

Chemicals for equipment 25,000 32,906 0 (32,906) 0.0% No specific chemicals for new equipments, the ones used is at cleaning supplies

Machinery & Equipment 85,000 98,964 125,000 26,037 26.3% Renew 2 heaters more

Doors & Aluminium repairs 10,000 10,260 10,000 (260) (2.5%) Maintain doors

Depreciation 27,809 30,220 2,411 8.7%

Total 2,210,094 2,251,139 2,312,394 61,255 2.7%

BUILDING REPAIR

Concrete Construccions/Repairs 220,000 223,905 220,000 (3,905) (1.7%) finish renewing concreate rails + top part of the buildings and leaks

Electrical Repairs & Supplies 40,000 14,030 50,000 35,970 256.4% Repair electric roof cables and renew tv cable

Plumbing Repairs & Supplies 30,000 30,085 31,589 1,504 5.0% increase in prices

Roof Tile Repair 50,000 0 0 0 0.0% Regular maintenance

Paint /Varnish & Supplies 50,000 39,353 41,321 1,968 5.0% Regular maintenance

Wood Repairs & Supplies 105,000 66,424 69,745 3,321 5.0% Regular maintenance

Elevator Maintenance Building H 39,000 41,777 43,866 2,089 5.0%

Miscellaneous 6,000 8,816 6,000 (2,816) (31.9%) Renew tools

General Machinary and tools 15,000 5,155 6,000 845 16.4%

Telephone cable project 60,000 50,627 0 (50,627) (100.0%)

Total 615,000 480,172 468,521 -11,651 (2.4%)

WAGES & SALARIES

Increase 5% general and 1 employee more in maintenance

Wages and Salaries 1,068,264 1,029,770 1,091,406 61,636 6.0%

Vacation bonus 11,211 7,049 7,754 705 10.0%


January 26, 2017

Pág. 17

BUDGET

2016 ACTUAL 2016

PROPOSED

BUDGET

2017

INCREASE

(DECREASE) OVER

ACTUAL 2016

%

Holiday Pay (rotation work day) 9,834 9,006 11,364 2,358 26.2%

Sunday Pay (rotation work day) 5,726 6,676 10,552 3,876 58.1%

Medial Social Security 139,320 139,800 166,475 26,675 19.1%

Employee Retirement Fund 20,370 21,177 25,249 4,072 19.2%

Payroll State Tax 32,888 35,517 39,888 4,371 12.3%

State Housing Credit Fund 54,756 57,747 63,123 5,376 9.3%

Annual Christmas Bonus 42,582 41,878 45,852 3,974 9.5%

Savings Fund 60,396 53,376 67,628 14,252 26.7%

Uniforms 44,109 44,918 48,520 3,602 8.0%

Staff Development 60,000 36,302 63,000 26,698 73.5%

Severance/Retirement 50,000 0 0 0 0.0%

Total 1,599,456 1,483,216 1,690,811 207,595 14.0%

ADMINISTRATIVE EXPENSE

Office Expenses 1,109,518 1,175,899 1,234,402 58,502 5.0%

Administrator Professional Fee 556,501 553,049 615,000 61,951 11.2% 5% increase +5% savings fund

Administator Miscelaneous 36,000 28,117 30,000 1,883 6.7%

Office Expenses 50,000 50,646 55,000 4,354 8.6% Gasoline increase

Office Supplies 7,000 8,248 8,660 412 5.0%

Office Equipment 12,000 15,761 16,549 788 5.0% Update software

Telephone / Internet 13,000 11,948 12,545 597 5.0%

Mobile Telephones 25,000 24,259 25,472 1,213 5.0%

Copier Expenses 4,000 696 2,000 1,304 187.4% Major maintenance

Web Page 20,000 19,000 20,000 1,000 5.3%


January 26, 2017

Pág. 18

BUDGET

2016 ACTUAL 2016

PROPOSED

BUDGET

2017

INCREASE

(DECREASE) OVER

ACTUAL 2016

%

Bank Charges/Exchange Rate 7,000 6,058 6,361 303 5.0%

Assembly Meeting 35,000 59,431 62,403 2,972 5.0%

Legal Fees 140,000 192,195 165,000 (27,195) (14.1%)

Accounting Fees 166,416 160,941 172,000 11,059 6.9%

Audit 37,601 35,670 37,454 1,784 5.0%

Assets Depreciaton 0 9,933 5,958 (3,975) (40.0%)

Cents adjustment 0 -53 0 53 (100.0%)

Security 783,750 780,856 798,312 17,456 2.2% 1 at gate +2 walking at $370 daily/each

Insurance 72,000 71,582 75,161 3,579 5.0%

Colonos Dues 551,250 551,232 659,181 107,949 19.6%

Federal Beach Dues 282,880 277,548 287,000 9,452 3.4%

Total 2,799,398 2,857,117 3,054,056 196,939 6.9%

TOTAL EXPENSE 7,223,948 7,071,644 7,525,782 454,138 6.4%

Square meters 15,486 15,486 15,486

Fee m2xmonth (before) 38.87 38.05 40.50 2 4.2%

Reserve for non payment by Stavolas 227,981 0 0

TOTAL EXPENSE PLUS STAVOLA'S

NON PAYMENT 7,451,929 7,071,644 7,525,782

Fee m2xmonth (After) 40.10 38.05 40.50 0 1.0%

SELF INSURANCE RESERVE

ASSESSMENT 700,000 699,972 700,000

Fee m2xmonth (After) 3.77 3.77 3.77


January 26, 2017

Pág. 19

2017 Ordinary and Extraordinary fees

OWNER/PROPIETARIO CONDO M2

2017

CUOTA ANUAL /

ANNUAL QUOTES

2017

CUOTA TRIM /

QUARTERLY

QUOTE

CUOTA

EXTRAORDINARIA

FONDO SEGURO /

SELF INSURANCE

RESERVE

ASSESSMENT

CUOTA EXT FONDO

SEG TRIM /

ASSESTMEN

QUARTERLY

PESOS PER SQUARE METER $ 40.50 $ 3.77

PATRICK & CHARLOTTE GRAVES A-001

136.18

66,177.79

16,544.45

6,155.43

1,538.86

MILAN SMEH A-002/003

152.64

74,176.66

18,544.17

6,899.44

1,724.86

JHON SPEER A-004

136.18

66,177.79

16,544.45

6,155.43

1,538.86

RICHARD STAVOLA A-101

90.27

43,867.45

10,966.86

4,080.27

1,020.07

VIOLET & ELAINE JERMAINE A-102

64.91

31,543.55

7,885.89

2,933.98

733.49

LEE & JEANIE KNUDTSON A-103/104

155.18

75,410.99

18,852.75

7,014.25

1,753.56

RICHARD STAVOLA A-201

90.19

43,828.57

10,957.14

4,076.65

1,019.16

RAMON & TERESA PUTSCHER A-202

103.84

50,461.90

12,615.47

4,693.64

1,173.41

LEONARD J BUCKO & PAMELA

STROTHER A-203

103.84

50,461.90

12,615.47

4,693.64

1,173.41

FRANK & MARYANN TRAYZCK A-204

90.19

43,828.57

10,957.14

4,076.65

1,019.16

JAN & DONNA CLARK B-001/002

236.99

115,167.23

28,791.81

10,712.12

2,678.03

JAN & DONNA CLARK B-003/004

221.87

107,819.55

26,954.89

10,028.68

2,507.17

LIBBY MACKAY B-101

90.27

43,867.45

10,966.86

4,080.27

1,020.07

LIBBY MACKAY B-102

64.91

31,543.55

7,885.89

2,933.98

733.49

MARIANO LOZANO B-103

64.91

31,543.55

7,885.89

2,933.98

733.49

PIRITA KROBISCH B-104

90.27

43,867.45

10,966.86

4,080.27

1,020.07

TOOD & DEBBIE MOORE B-201/202

196.78

95,626.86

23,906.71

8,894.60

2,223.65

VICTOR CABRAL B-203/4

194.03

94,290.47

23,572.62

8,770.30

2,192.57

JOSEPH MARTIN/PENNY BURNS C-001

136.18

66,177.79

16,544.45

6,155.43

1,538.86

RICK GARDNER & PIA HILBERT C-002/102

141.23

68,631.88

17,157.97

6,383.70

1,595.92

ANDRES GARCIA C-003

76.32

37,088.33

9,272.08

3,449.72

862.43

JOHN BUSH C-004

136.18

66,177.79

16,544.45

6,155.43

1,538.86

EUSTAQUIO & AMALIA MTEZ del RIO C-101

90.27

43,867.45

10,966.86

4,080.27

1,020.07

MAXINE POULTON C-103

64.91

31,543.55

7,885.89

2,933.98

733.49

ALEX DIPAULI C-104

90.27

43,867.45

10,966.86

4,080.27

1,020.07

LEN LICHTENFELD C-201

90.19

43,828.57

10,957.14

4,076.65

1,019.16

MICHELLE TAYLOR & MARC ISSOTT C-202

103.84

50,461.90

12,615.47

4,693.64

1,173.41


January 26, 2017

Pág. 20


2017

CUOTA ANUAL /

ANNUAL QUOTES

2017

CUOTA TRIM /

QUARTERLY

QUOTE

CUOTA

EXTRAORDINARIA

FONDO SEGURO /

SELF INSURANCE

RESERVE

ASSESSMENT

CUOTA EXT FONDO

SEG TRIM /

ASSESTMEN

QUARTERLY


RICHARD DORCHAK C-203

103.84

50,461.90

12,615.47

4,693.64

1,173.41

WILLIAM MARINONE C-204

90.19

43,828.57

10,957.14

4,076.65

1,019.16

THE BEISER FAMILY D-101/102

321.62

156,293.88

39,073.47

14,537.45

3,634.36

GUSTAVO SEGROVE SERRANO D-103

190.97

92,803.44

23,200.86

8,631.98

2,158.00

ROSALIA DE PASCUALE FALZON D-201

153.52

74,604.30

18,651.08

6,939.21

1,734.80

GARY OLIVE D-202

158.58

77,063.25

19,265.81

7,167.93

1,791.98

JORGE KALAPIS D-203

151.63

73,685.84

18,421.46

6,853.78

1,713.45

ROMAN RIVERA TORRES D-301/302

506.34

246,060.08

61,515.02

22,886.93

5,721.73

KAREN HOGAN D-303

170.20

82,710.09

20,677.52

7,693.16

1,923.29

GLORIA LOIS PARDO E-101

85.27

41,437.66

10,359.41

3,854.27

963.57

GERARDO MARTINEZ DUHART E-102

86.89

42,224.91

10,556.23

3,927.49

981.87

IGNACIO ROCHA E-103

84.04

40,839.93

10,209.98

3,798.67

949.67

STURLESE EDUARDO Y DARIA E-104 /105

184.75

89,780.78

22,445.19

8,350.83

2,087.71

RONALD D. & CATHERINE A. HURST E-106

150.04

72,913.17

18,228.29

6,781.92

1,695.48

GUY ALLISON E-201

116.85

56,784.22

14,196.05

5,281.70

1,320.43

ROGER PARIENTI E-202

81.85

39,775.68

9,943.92

3,699.68

924.92

GABRIEL SASSO E-203

79.00

38,390.70

9,597.67

3,570.86

892.71

LOIC BARBIER E-204

81.85

39,775.68

9,943.92

3,699.68

924.92

JAMES TERRY E-205/206

206.72

100,457.28

25,114.32

9,343.89

2,335.97

ROMUALD GALUSZKA E-302

111.79

54,325.27

13,581.32

5,052.99

1,263.25

ALLESSANDRA TUROLLI de CATANI E-303 / 304

220.76

107,280.13

26,820.03

9,978.51

2,494.63

MICHAEL & MARTHA SAENZ E-305

115.77

56,259.38

14,064.85

5,232.89

1,308.22

RISTO HEISKANEN E-306

131.16

63,738.28

15,934.57

5,928.53

1,482.13

GUSTAVO SEGROVE F-100/101

341.70

166,051.92

41,512.98

15,445.09

3,861.27

MARIA LUISA VILLAR OCHOA F-102

134.40

65,312.78

16,328.20

6,074.98

1,518.74

MARIA BEGOÑA ZARDAIN GARCIA-VIGIL. F-103

134.40

65,312.78

16,328.20

6,074.98

1,518.74

DOUGLAS & LORENA KARPEN F-104

135.40

65,798.74

16,449.69

6,120.18

1,530.04

LORENA KARPEN F-105

87.75

42,642.83

10,660.71

3,966.36

991.59

PHYLLIS QUINN F-106

66.14

32,141.28

8,035.32

2,989.58

747.39


January 26, 2017

Pág. 21


2017

CUOTA ANUAL /

ANNUAL QUOTES

2017

CUOTA TRIM /

QUARTERLY

QUOTE

CUOTA

EXTRAORDINARIA

FONDO SEGURO /

SELF INSURANCE

RESERVE

ASSESSMENT

CUOTA EXT FONDO

SEG TRIM /

ASSESTMEN

QUARTERLY


DONALD & GUANDA DUSETTE F-107

82.37

40,028.38

10,007.09

3,723.18

930.80

GEORGE AND BEVERLY SPEER F-202

115.90

56,322.56

14,080.64

5,238.76

1,309.69

GLENN & KATHRYN GASSER F-203

115.90

56,322.56

14,080.64

5,238.76

1,309.69

DOROTHY STOWELL F-204

115.90

56,322.56

14,080.64

5,238.76

1,309.69

GEORGE AND BEVERLY SPEER F-302

96.19

46,744.32

11,686.08

4,347.86

1,086.96

JOHN HARRISON F-303

179.14

87,054.55

21,763.64

8,097.26

2,024.31

HUGO VILLAGOMEZ F-304

198.04

96,239.16

24,059.79

8,951.55

2,237.89

ROBERT MORRIS REID F-402

78.29

38,045.67

9,511.42

3,538.76

884.69

MARIO GASCA G-101

206.45

100,326.07

25,081.52

9,331.69

2,332.92

ALBERTO SANTINI G-102

170.45

82,831.58

20,707.89

7,704.46

1,926.12

CHRISTIAN VANDAELE G-103

171.20

83,196.04

20,799.01

7,738.36

1,934.59

RONALD THOMAS & JOAN MCGRIFF G-104

169.82

82,525.42

20,631.36

7,675.99

1,919.00

JACK HARDY G-201

180.50

87,715.46

21,928.86

8,158.73

2,039.68

ANABELA CHITAS & JHON TROUFA G-202

170.45

82,831.58

20,707.89

7,704.46

1,926.12

TRIP TOLBERT G-203

171.20

83,196.04

20,799.01

7,738.36

1,934.59

Paul Scot Dingman G-204

169.82

82,525.42

20,631.36

7,675.99

1,919.00

SAKIL SA /VICTOR MANUEL MANCILLA

GUERRERO G-301

174.60

84,848.30

21,212.08

7,892.05

1,973.01

GLORIA PARDO G-302

170.45

82,831.58

20,707.89

7,704.46

1,926.12

ROBERT AND MARY ARGENTIERI G-303

171.20

83,196.04

20,799.01

7,738.36

1,934.59

ROBERT AND MARY ARGENTIERI G-304

169.82

82,525.42

20,631.36

7,675.99

1,919.00

GUSTAVO SEGROVE GONZALEZ H-101

162.78

79,104.28

19,776.07

7,357.77

1,839.44

CAMORATTO Y GURKIN H-102

161.74

78,598.88

19,649.72

7,310.76

1,827.69

ANA MA CONSUELO Y ADRIAN CARABIAS H-103

161.32

78,394.78

19,598.69

7,291.78

1,822.94

VIRGINIA CARROLL FERNANDEZ H-104

184.52

89,669.01

22,417.25

8,340.44

2,085.11

JOHN TURNER H-201

159.30

77,413.14

19,353.29

7,200.47

1,800.12

JAMES AND PAULINE HARPER H-202

159.94

77,724.16

19,431.04

7,229.40

1,807.35

CLAUDIO STAUB H-203

159.91

77,709.58

19,427.39

7,228.05

1,807.01

SILVIA MARRUN MATUK/ALFONSO

MATUK H-204

172.39

83,774.33

20,943.58

7,792.15

1,948.04

MARK EDWARD FRIEDMAN H-301

159.20

77,364.55

19,341.14

7,195.95

1,798.99


January 26, 2017

Pág. 22


2017

CUOTA ANUAL /

ANNUAL QUOTES

2017

CUOTA TRIM /

QUARTERLY

QUOTE

CUOTA

EXTRAORDINARIA

FONDO SEGURO /

SELF INSURANCE

RESERVE

ASSESSMENT

CUOTA EXT FONDO

SEG TRIM /

ASSESTMEN

QUARTERLY


MARK VINCENT LUNDY H-302

159.92

77,714.44

19,428.61

7,228.50

1,807.12

SILVIA MARRUN MATUK/ALFONSO

MATUK H-303

159.91

77,709.58

19,427.39

7,228.05

1,807.01

ANN SILVER AND RON SILVER H-304

172.39

83,774.33

20,943.58

7,792.15

1,948.04

JANET AND TED AVEY H-PH1

252.86

122,879.39

30,719.85

11,429.45

2,857.36

CLARENCE ROBERT JANECEK H-PH2

239.43

116,352.97

29,088.24

10,822.41

2,705.60

PETER & CECILIA MOULTON I-001

136.18

66,177.79

16,544.45

6,155.43

1,538.86

ROBERTO & DAWE BERNARDI I-002

76.32

37,088.33

9,272.08

3,449.72

862.43

MARY ALICE AGUILAR I-003/004

212.50

103,266.12

25,816.53

9,605.15

2,401.29

WARREN & SALLY QUESTO I-101

90.27

43,867.45

10,966.86

4,080.27

1,020.07

PERRY CRUME I-102

64.91

31,543.55

7,885.89

2,933.98

733.49

BELTRAN HEATHER I-103

64.91

31,543.55

7,885.89

2,933.98

733.49

JACK & LOUISE STAFFORD I-104

90.27

43,867.45

10,966.86

4,080.27

1,020.07

PATRICIO MARTIN Y SANDRA EROSA I-201

90.19

43,828.57

10,957.14

4,076.65

1,019.16

Ma. TERESA ROMERO De BERNIARD I-202

103.84

50,461.90

12,615.47

4,693.64

1,173.41

SCOTT & KAREN BONIS I-203

103.84

50,461.90

12,615.47

4,693.64

1,173.41

PAT . L. WILEY I-204

90.19

43,828.57

10,957.14

4,076.65

1,019.16

SILVIA MATUK / ALFONSO MATUK

BAYRAN J-001

136.18

66,177.79

16,544.45

6,155.43

1,538.86

CATHY JO NOVA J-002

76.32

37,088.33

9,272.08

3,449.72

862.43

JEROME DOMO J-003

76.32

37,088.33

9,272.08

3,449.72

862.43

RICHARD STAVOLA J-004

136.18

66,177.79

16,544.45

6,155.43

1,538.86

SILVIA MATUK / JORGE MANJARREZ J-101

90.27

43,867.45

10,966.86

4,080.27

1,020.07

RICHARD STAVOLA J-102

64.91

31,543.55

7,885.89

2,933.98

733.49

CATHERINE MELVIN J-103

64.91

31,543.55

7,885.89

2,933.98

733.49

LEO SCHUSTER J-104

90.27

43,867.45

10,966.86

4,080.27

1,020.07

RENATO MARTIN SANCHEZ J-201

90.27

43,867.45

10,966.86

4,080.27

1,020.07

ANDRES OLAVARRIETA J-202

103.84

50,461.90

12,615.47

4,693.64

1,173.41

BART GEORGE DUNS J203

103.84

50,461.90

12,615.47

4,693.64

1,173.41

SUSAN MCDOWELL & MARK MISFELDT J204

90.19

43,828.57

10,957.14

4,076.65

1,019.16

TOTAL 15,486.48 7,525,782.00 1,881,445.50 700,000.00 175,000.00


January 26, 2017

Pág. 23

Payment Dues and Late fees 2017

Due Date Condominios Chac Hal Al maintenance fees and assessments are dueby the 10th day of the second month of each calendar quarter, starting in February then in May, August and November. Late fees Late fees are charged at a rate of 1.5% per month. Fees and assessments paid in advance by the 10th day, described above. Beginning on the 11thday the late fees will be chargedon any amounts outstanding. Transfers and deposits When wiring funds to our accounts, please notify the manager([email protected]) that you have done so. Please include the date of the wire, the amount, your name and the condominium you are making payment for. There continues to be difficulty in tracking certain wire transfers and if you do not provide Administration with this necessary information, payment will not be posted to your account and late fees will be assessed Cheques If you are writing a cheque for payment of maintenance fees, it is imperative that the cheque is made payable to PENINSULA CHAC HAL AL AC. Mexican banks allow no variation and no corrections. Payment in a Foreign Currency If a homeowner pays dues in any other currency besides pesos (cheque or cash), Administration will issue a temporary receipt acknowledging receipt of payment. The official receipt will not be issued until our bank clears the actual cheque. The official receipt will then be issued for the actual amount that has been paid to the Homeowners Association by our bank. Dues & Right to Vote at the Homeowners’ Annual Ordinary Assembly In order to have voting rights at a Homeowners’ Assembly, all fees must be paid up to date. The Annual Ordinary Assembly is held each year on the last Friday of January. In order to have voting rights for that Assembly, all fees through and including the fourth quarter of the last year must be paidcurrent.

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