Library Report June 2009 1

LIRC Mission Statement We are dedicated to providing and promoting access to an extensive range of print and electronic resources, tools and technologies which will:

• Support the academic, artistic and recreational needs of the staff, students and broader school community

• Enhance literature appreciation • Encourage our staff and students to be competent users of

information so that they may become independent lifelong learners • Stimulate a love of reading, learning and inquiry.

Annual LIRC Report 2009 This report provides a brief overview of the work done by the LIRC over the 2008-09 school year. Further information may be obtained from Andrea Walker (awalker@renaissance.edu.hk).

1. Policy Development 2. Library Holdings 3. Library Usage 4. Events and Participation 5. Maintenance and Development 6. Staff Growth and Professional Development

Library Report June 2009 2

1. Policy Development New Policies Developed

• The LIRC Use Policy was updated. The purpose of this policy is to explain how and why students and teachers can access the LIRC and the advantages of using a flexible schedule. A copy is stored on the teacher shared folder under LIRC- Policies.

• A copyright policy reminder has been placed above photocopiers. • A new policy for Secondary Department loans has been established. • A new policy for handling MP3 and audio content has been developed. • An online procedures manual is being continually updated. It is located at

http://lirc.pbwiki.com/ • A draft collection development policy has been written but still needs to be ratified. Located

on the LIRC share under Policies. 2. Library Holdings

Resource management

• The Oliver journey continues. We received a major upgrade in May, which addressed many problems we were having. Development continues in collaboration with Softlink Australia.

• The Primary Chinese collection has been organised into three levels. The Chinese classroom collection is currently being added to the Library for management and ease of access and circulation by students and staff.

• An audio collection in MP3 format is now under development. The LIRC purchased 22 IPod shuffles to facilitate the loan of these files.

• Established a new Primary Chinese Graphic novel collection. • Selected, purchased, catalogued, and processed 6,366 new text and audio resources

since August 2008 • Added 12,005 new websites • Weeded 377 resources since July 2008 • Re-catalogued, bar-coded, spine labeled and covered Secondary Chinese collections • Begun cataloguing all English Dept. textbooks and managing student circulation.

NB. Many secondary department texts have now been catalogued through the Library system. To manage circulation efficiently and minimize losses, it is recommended that all College texts be catalogued and loaned to students through the Library rather than being directly issued by teaching staff to students. Please see table 1 below. Table 1: Secondary Department Text Summary

Department Total No. of Total Value Missing Total Value Missing Resources (HK$) (HK$)

ALPC 306 43,063.00 82 9,846.00

Art 75 5,829.21 4 588.16

Chinese 19 931.50

Library Report June 2009 3

Drama 236 25,009.00 8 1,218.00

D&T 30 6,698.50 4 4,740.00

English Dept. 1291 114,540.00 24 2,111.00

Humanities 1675 340,490.00 184 37,937.00

Maths 29 15,921.00 0 - 0

Music 849 90,762.85 9 4,632.00

PE 430 154,041.00 42 11,143.00

Science 193 32,190.00 6 2,075.00

SEN 14 1,150.00 0 - 0

TOK 30 10,005.00 0 - 0

Total 5,158.00 839,699.56 382 75,221.66 Table 3: Primary Resource Losses up to June 2008

Department Collection No. of missing item(s) Value missing Total

Year 1 PB 5 315 735

JNF 4 420

Year 2 PB 4 117 1492

JNF 13 595

JF 2 159

PNF 1 221

SRF 1 400

Year 3 PB 3 137 1125

JNF 2 65

JF 2 109

PNF 4 584

TR 2 230

Year 4 JNF 2 166 1066

JF 1 35

PF 4 305

PNF 5 560

Year 5 JNF 1 97 609

JF 2 93

PF 1 40

PNF 4 279

TR 2 100

Year 6 PF 8 636 776

PNF 2 100

Library Report June 2009 4

SNF 1 40

Year 1 Classroom

PCR 2 180 5088

Year 2 Classroom

PCR 6 330

Year 3 Classroom

PCR 59 2968

Year 4 Classroom

PCR 3 348

Year 5 Classroom

PCR 13 1262

10891

Table 4: Growth in total library stock by selected category from July 2008 to June 2009 Collection Closing Stock

29/06/08 Closing Stock 30/06/2009

Additions In 2008/09

Teacher Res. 934 1,218 284

Sec. Fict. 1,940 2,433 493 Sec. Non Fict. 2,480 2,831 351 Large Sec. Fict. 18 22 4 Prim. Fict. 1,666 2,015 349 Prim. Non Fict 2,291 2,508 217 Large Pri. Fict 69 91 22 Prim. A/V ? 503 28 Sec. A/V ? 364 45 Jun. Fict. 1,016 1,233 207 Jun. Non Fict. 1,851 2,105 254 Picture Book 1,688 1,978 290 Prim.Chin. Fict. 961 1,299 338 Prim. Chin. Non Fict. 390 592 202 Sec. Chin. Fict. 462 508 46 Sec. Chin. Non Fict. ? 474 42 Prim. Graph Nov. 176 243 67 Sec. Graph Nov. 133 151 18 Prim. Chi. Graph Nov. ? 73 73 PE Dept 357 589 232 Sec. Magazine 243 461 218 Prim. Magazine 101 243 142 English Dept. ? 1232 1,213 Maths Dept. 9 15 6 Humanities Dept ? 1675 889 Drama Dept. 71 234 163 Music Dept 629 802 173 Totals 17,389 25,902 6,366

Library Report June 2009 5

, Table 5: Overall resource summary by location and current value June 2009 Collection Copies Total Cost Academic Lang. Proficiency Centre 284 $42,723.00 Art Room 70 $4,886.00 Careers 1 $272.00 Design & Technology 28 $3,987.50 Drama Department 236 $25,009.00 English Department 1,254 $108,819.00 Foreign languages 19 $785.50 Humanities Department 1,675 $339,540.00 Japanese 22 $2,189.00 Junior Fiction 1,234 $55,117.50 Junior Non-Fiction 2,107 $143,792.00 Korean 29 $3,193.00 Large Primary Fiction 91 $8,198.00 Large Secondary Fiction 22 $1,579.00 Math’s Department 15 $2,121.00 Music Department 802 $74,256.00 Parent 94 $12,657.00 PE Department 358 $68,010.00 PE Textbook 58 $19,656.00 Picture Book 1,978 $141,417.50 Primary Audio/Visual 503 $141,418.00 Primary Chinese Department 135 $12,388.50 Primary Chinese Fiction 1,843 $76,568.00 Primary Chinese Graphic Novel 94 $3,517.00 Primary Chinese Non-Fiction 668 $30,119.00 Primary Classroom 2,221 $130,539.00 Primary Fiction 2,019 $98,207.00 Primary Graphic Novel 252 $15,467.50 Primary Magazine 243 Unable to produce stat. Primary Non-Fiction 2,523 $220,642.50 Primary Reading Resource 1,023 $27,770.00 Primary Reference 104 $11,875.00 Science Dept. 192 $31,365.00 Secondary Audio/Vis. 363 $97,519.00 Secondary Chinese Fiction 518 $22,578.00 Secondary Chinese Non-Fiction 416 $21,183.00 Secondary Fiction 2,433 $173,764.00 Secondary Graphic Novel 151 $14,591.00 Secondary Magazine 461 $573.00 Secondary Non-Fiction 2,832 $352,865.00 Secondary Reference 210 $36,444.00 SEN 14 1,150.00

Library Report June 2009 6

Tagalog 6 $801.00 Teacher Resource 1,217 $118,958.00 TOK Department 30 $10,005.00 Grand Total 30,848 $2,626,971.00

Table 6: Resource growth from Jun 07-Jun 09

Note: 2009 resource count includes 12,000 websites.

3. Library usage Up to date borrower loan statistics have been difficult to generate by Oliver. This is a high priority for development with Softlink. Loan breakdown below had to be extracted by Softlink staff and cannot yet be accessed by the user. With the increased enrollment this year, loans have risen by more than 20% on last year’s figures. Literature Circles (Yr 7) and Genre groups (Yr 8 ) have had a positive impact on reading and will be extended to Yr 9 in 2009/2010. The introduction of audio support allows all students regardless of reading ability to access age appropriate material. Table 7: Loan breakdown by borrower loan category 2007/08 2008/09 Loans Student Loan 34,970 44,369 Bulk Loans to primary class 6,835 5,078 Dept. loans 2,047 5,283 Staff Loans 6,016 10,547 Parent Loans 763 1019 Total Loans 50,631 62,001

Library Report June 2009 7

Table 8: Loans per Year Level 2008- 09

Table 9: No. of Individual Borrowers 2007/08 2008/09 Parents 54 92 Students 1,373 1,592 Staff 160 188 Individual Classes 40 All (total) 2,008

Table10: Primary Loans per Year Level 2008-09

Library Report June 2009 8

Table 11: Secondary Loans per Year Level 2008-09

Parental Involvement

• Parent borrowers increased by 58%. • Parent volunteers for book covering, repair & shelving. • Parent volunteers logged 543.5 hrs between July 2008 – June 30 2009 (158.5 hrs previous

year). • Parent display committee New!

Student involvement in library operation

• Library Monitors Scheme Primary & Secondary • Recommended reads - Secondary

4. Events and Participation Participation in the Community

• Hong Kong Literary Festival – Markus Zusak, Elizabeth Laird, Tony Ross • Battle of the Books Primary and Secondary • Supported Room to read via fundraising read-a-thon

Library Report June 2009 9

Participation in LIRC led initiatives

• Literature Circles Yr 7 • Genre Circles Yr 8 • Extended essay preparation Yr 12 • Web-site authentication and Furling Yr 5 • Britannica and Dewey classification Yr 4 New! • Using OPAC and locating and reserving resources, using bibliographic record sheet Yr 3

New! College wide Special Events Organized

• Book week (including dress-up day, BOB semi-final prep, guest-reading) • Int. Sch. Lib. Day. (ISLD) • Book Fair • Supported Room to Read organization - Read-a-thon • Love to read Display • Chinese New Year Display • Author visits

o Sarah Brennan o Susanne Gervay

5. Maintenance and Development Ongoing maintenance and development

• New security gate in secondary library to be installed over the summer • Read posters to be mounted on new pin board wall tiles (entrance) • Life-size picture boards of Sec., Prim. & Head of School start of new year • New OPAC shelving to be installed in junior library • Furniture relocated in junior library • New display shelves for Primary and secondary library • New shelving in 3rd floor meeting room and behind secondary librarians desk

6. Staff Growth and Professional Development Staff Name Nature Location Day/Hrs (approx.) Andrea • Librarians Continuum

workshop • ALESS Meetings • Oliver training • IB Unconference • • ICT workshops

PYP/MYP/DP focus Professional sharing Database operation MYP/DP focus Improving Mac skills

Singapore Various venues (HK) West Island School EDC CDNIS RCHK

3 days 6 x 1.5 hrs 2 days 0.5 days

Shirley • IB Assessment training PYP Focus RCHK 1 day

Library Report June 2009 10

• ALESS Meetings • Introduction to the PYP • IB Unconference • Oliver training • ICT workshops

Professional sharing PYP PYP sharing Oliver Mac applications

Various Venues (HK RCHK CDNIS West Island RCHK

4 x 1.5 hrs. 3 days 0.5 days 2 days 4 x 1hr.

Wandy • Oliver training ICT workshops

Database operation tutorial and instruction Mac applications

West Island School EDC RCHK

2 day 3 x 1 hr.

Sun Me • ICT workshop 1 day

Sonia • Oliver training • Diploma of librarian • ship through Charles- • Sturt HKU Space • ICT workshops

Database operation tutorial and instruction Professional library courses Mac applications

West Island School EDC HKU RCHK

2 day Ongoing 3 x 1hr.

Staff involved in committees Andrea: RCHK Social Committee, ESF Secondary Librarians group, HK Information Literacy

group, ALESS Member, IASL Task force, ISLD committee, IASL SIG International Focus Shirley: ALESS Member