An introduction for Data Reporters

College Credit Plus

Replaces PSEO

Replaces dual enrollment

Grades 7 – 12

College-ready students

Many college course options

Public colleges are free

Private colleges may include small cost

Opportunity to Earn College Credit

Data Reporting for Payment

Data Reporting for Payment

Data Definitions

www.ohiohighered.org/content/college_credit_plus_ccp_data_payment

Data Definitions are available here:

CCP Program information is available here:

https://www.ohiohighered.org/ccp

Data Reporting for Payment

Download the Templates

Fill and Save the Templates

Upload the File

1. Check that your Institution name is displayed correctly2. Select the year, term, and type of file you are uploading –

either student or alternative funding3. Campus code will populate automatically4. Select “choose file” to browse to your directory to find the

file to upload.5. Select “Upload”

Upload the FileIf no errors are found, the file will load successfully and you will receive an email.

Upload the File• If there are errors, the column and issue will be described• Select “resubmit” once the corrections are made to re-upload.• Remember to reapply string formatting if working in excel to any variable that needs a leading zero that is numeric – like a date.

File Processing

• Files will be processed in the order that they are submitted.

• Each submission of a data set does not have to include all enrollments/funding details; the files will be combined based on their content.

• If only one student needs to be updated or removed from the previously reported enrollment for a course, then a file may be submitted with only that single student (and header row) included.

Using the Key Fields and Delete Switch

• The columns at the start of each data field list that are marked with “key” in the name are critical to how these data files will be processed when submitted.

• In combination with the final column (Delete Switch), the Keys determine if a data row is a new student enrollment/funding detail row, a row to be updated, or a row to be deleted.

Using the Key Fields and Delete Switch

Adding a new row -• Key values on that row do not match the Key values for

any existing, previously submitted row of the same type and the Delete Switch is N

Updating a row -• Key values on that row do have a match to the Key

Values for an existing, previously submitted row of the same file type and the Delete Switch is N, then the row will be updated to match the non-key values on the newly submitted row

Using the Key Fields and Delete Switch

Deleting a row -• Key values on that row do match the Key

values for any existing, previously submitted row of the same type and the Delete Switch is Y, then the record will be deleted and will no longer be included in any funding calculation.

Final File for Payment

District Review• Districts have 45 days to review and

confirm their CCP students• Once the rosters are reconciled, a final

file will be submitted or a report will be review (still being determined) AFTER the course is completed

• This final file will be used by ODE to process payment

Submission Windows

• The submission window will open for Autumn 2015 on September 7th

• It will remain open until well past the end of the term

• The Spring 2016 window will open in December

For More InformationProgram Information:

www.ohiohighered.org/ccp

Data Definitions and File Layout Information:

www.ohiohighered.org/content/college_credit_plus_ccp_data_payment