adm impact of pseo, concurrent pseo and oll€¦ · coursecompletion marss excludeoll time no...

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ADM Impact of PSEO, Concurrent PSEO and OLL

Sharon Peck, Data Management & Kelly Wosika, Student Accounting

May 10, 2018

Leading for educational excellence and equity, every day for every one. | education.mn.gov

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PSEO Grid

PSEO

State Paid Courses According to

Agreement

Concurrent Enrollment

Leading for educational excellence and equity, every day for every one. | education.mn.gov 2

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PSEO


State Paid

• PSEO Registration form

• Must be an eligible PSI

• Flagged as PSEO

• PSEO High School Hours

Courses According to Agreement

• Agreement between district and postsecondary institution (PSI)

• Must be an eligible PSI

• Concurrent Aid if:

• Taught at the high school and

• PSI is NACEP accredited or

• Partnership on file at MDE

State Paid PSEO


FY 2018: MDE pays postsecondary institution

• $135.84 quarter credit

• $202.86 semester credit

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ADM


State Paid

• 100 % enrolled while PSEO

• PSEO High School Hours

• ADM greater of:

• Mbr Days/Instructional Days X 0.12, or

• PSEO HS Hrs / Annual Instructional Hrs

Courses According to Agreement

• Each contracted course replaces a seat-based course

• % enrolled based on enrollment in class periods

• ADM is:

• (% Enrolled / 100) X

(Mbr Days / Instructional Days)

PSEO ADM Examples


• 100 % enrolled

• PSEO High School Hours = 170 mbr days X 4 hours = 680 hrs

• ADM is greater of:

• 170 / 170 X 0.12 = 0.12, or

• 680 / 1,020 = 0.67

• 100 % enrolled

• ADM is:

• (100 / 100) X (170 / 170) = 1.00

• District pays PSI tuition from the revenue

Student takes 4 high school classes and 2 PSEO classes all year in a high school with 6 period days.

State Paid Courses According to Agreement

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MARSS 56 PSEO Comparison Report


PSEO Concurrent Enrollment


High School

• Send list of participants to PSI each semester

• Flag student as concurrent on MARSS.

• Review PSEO Concurrent Enrollment Aid Calculation Report posted to Secure Reports

PSI

• Sends participation file to MDE

• This file used to compute concurrent aid

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Postsecondary Concurrent Enrollment Aid Calculation


Concurrent Enrollment Aid


• Participation is growing

• $4 million appropriation (up from $2 in FY

• $150 per student and course

• FY 2017 prorated to 36%

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Online Learning


Student

OLL

Funding Reporting to MDE

School Finance

Notice From OLL to

Diploma

Where Enrolled Now

Level of Enrollment/ MDE Approval

Status

OLL Provider

Enrolling District

OLL Provider

Enrolling District

Resident District

Enrolling District/School

Comprehensive OLL Enrollment

OLL Provider:

Independent District

Comprehensive

Full-time/ MDE Approved

100% via Gen Ed

MARSS

Open

Enrollment Application

Notification of Change in Student Enrollment & Request for Records to prior enrolling school

OLL Provider

OLL Provider: Charter School

Comprehensive

Full-time/ MDE Approved

100% via Gen Ed

MARSS

No formal notice

unless the Resident District is the Prior Enrolling District

Notification of Change in Student Enrollment & Request for Records to prior enrolling school

OLL Provider

Supplemental OLL Enrollment

Other MN Public (not OLL Provider)

Supplemental via Statute/

MDE Approved

OLL Aid 88% of Basic

12% via Gen Ed

Course Completion

MARSS

exclude OLL time

No formal notice unless the resident district is the enrolling district

OLL Supplemental Notice of Student Registration to enrolling school

Enrolling School

Other MN Public

(not OLL Provider)

Supplemental

via Contract for Instructional

Services/ MDE Approved

Tuition

100% via Gen Ed

None

MARSS

No formal notice unless the resident district is the enrolling district

Custom agreement between enrolling school and OLL provider

Enrolling School

Nonpublic/ Home School

Supplemental via Contract for

Instructional Services

Tuition

N/A

None

N/A

N/A

Custom agreement between parent/enrolling school and OLL

provider

Nonpublic/Home

School

Hybrid

School District or Charter School

Not MDE Approved

NA

100% via Gen Ed

NA

MARSS

NA

OLL or Hybrid Course replaces one period

Enrolling School

OLL Providers

• Districts, charter schools, intermediate districts or joint powers districts must be state-approved to offer:

• Full-time OLL course to any enrolled student or

• Supplemental OLL to students enrolled in other public schools.

• Any district can provide part-time OLL or hybrid classes to enrolled students without state approval.

• Maintain regular face to face attendance in each hybrid class.


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Eligible OLL Students

The student must be:

• A Minnesota resident public school student.

• Enrolled in a Minnesota public school.

• Physically in Minnesota.

• Residents of South Dakota enrolled via reciprocity may enroll in contiguous Minnesota districts.


Comprehensive OLL

• Comprehensive: student transfers to the district or charter school with the state-approved OLL program.

• OLL district/charter school is responsible for assessments, transcripts, child find, special education, etc.

• Open Enrollment

• All students who transfer to a new district or charter school should have a Notification of Change in Student Enrollment (NCSE) form on file.


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Request for Classes Elsewhere

• Comprehensively enrolled students do not have guaranteed access to classes at their local public school.

• Local district/school:

• Has no access to funding

• Is not obligated to provide instruction

• Cannot report the student on MARSS

• Can request a tuition agreement with OLL program or parent for additional courses

• Comprehensive OLL program is not obligated for tuition.


Supplemental OLL

• Supplemental: student accesses individual OLL courses from a state- approved OLL provider that is other than the enrolling district or charter school.

• Completed courses generate OLL aid unless the enrolling district/charter school has paid for the OLL course.

• Use the Online Learning Supplemental Notice of Student Registration form

• Enrolling district remains responsible for assessments, transcript, special education, etc. and reports the student on MARSS.


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Online Learning Supplemental Notice of Student Registration Courses


Online Learning Supplemental Notice of Student Registration Funding


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Two Funding Streams for Supplemental OLL


OLL Aid via Statute

• Enrolling district directs OLL program to claim OLL aid directly from MDE.

• Excess ADM is deducted from enrolling district during the statewide MARSS edit.

• Course completion reported to MDE by the OLL program.

• Enrolling district reports on MARSS, excludes OLL time.

Tuition Agreement

• Enrolling district generates ADM and pays OLL provider directly.

• Contracted OLL course replaces one seat- based class at the enrolling district.

• Enrolling district reports student on MARSS, includes OLL time.

• OLL program does not report on MARSS.

Pros and Cons

OLL paid for

completed credits

Enrolling district pays up

front

ADM loss to

enrolling district

Enrolling district

generates ADM


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Supplemental Students on MARSS


OLL Aid via Statute

• Enrolling district reports the portion of the day that the student is required to attend school, excluding time off campus.

• If the student is reported as full-time, the OLL course completion will generate ADM/aid and the ADM will be deducted from the enrolling district’s ADM.

Tuition Between Districts

• Enrolling district includes the OLL time in the student’s membership.

• The supplemental course replaces a seat-based course.

Only enrolling district reports on MARSS, irrespective of how the OLL program is paid.

Credit ADM and Funding

Quarter

• 0.0367 ADM

• $ 272.27 • 24 max

credits

Trimester

• 0.0489 ADM

• $ 363.24 • 18 max

credits

Semester

• 0.0733 ADM

• $ 544.54 • 12 max

credits

Year

• 0.1467 ADM

• $ 1,089.09 • 6 max

credits


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OLL ADM Example


High School

• 100% enrolled if at HS all day

• 1.00 initial ADM

• 1.00 – 0.15 = 0.85 ADM

OLL Program

• OLL course completion file shows

• 0.1466 OLL ADM

Student enrolled in high school with 6 periods. Takes 1 semester supplemental OLL course each semester.

MARSS 53 OLL Students Report

• Posted to MARSS WES, statewide reports tab starting in June after the statewide MARSS edit.

• Verify a OLL Supplemental Notice of Student Registration on file for each student and course.

• Contact OLL program if no signed registration form, more courses, not your student, etc.


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MARSS 53 OLL Students


MARSS 35 ADM Adjustment Report


• List of students whose ADM was adjusted during the statewide edit.

• Posted to MARSS WES, statewide reports tab after each year-end statewide edit starting in June.

• Report shows:

• Original ADM and ADM after adjustments.

• Reason for adjustment: #2 for OLL adjustments.

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MARSS 35 ADM Adjustment


Resources

• MDE Website: http://education.mn.gov

• Select Districts, Schools and Educators > Business and Finance > School Finance > MARSS Student Accounting > Online Learning (OLL): 2015-16 Reporting for Online Learning Students.

• Online Learning website: Students and Families > School Choice > Online Learning

• PSEO website: Districts, Schools and Educators > Business and Finance > Postsecondary Enrollment Options (PSEO)


http://education.mn.gov/

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Thank you!


Sharon Peck

[email protected]

Kelly Wosika

[email protected]

Jeanne Krile

[email protected]

651-582-8811 651-582-8855 651-582-8637

Supervisor Student Accounting/OLL PSEO/Concurrent

mailto:[email protected]



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