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Welcome to Teaching + Learning Tuesdays

June 17, 2014 I 2:30PM to 4:00 PM

Title:

The Fifth-Year Interim Report: From Soup to Nuts – Without Going Nuts!

Presenters: Teri L. Kaasa Director, Research, Evaluation, Assessment and Planning

Tina Bryant-Allen Coordinator, Assessment and Planning Durham Technical Community College, Durham, NC

From Soup to Nuts ~ Without Going Nuts!

Teri L. Kaasa Tina Bryant-Allen

•Durham •Research Triangle Park •Chapel Hill

Service area

•160 full-time faculty, 175 full-time staff •475 part-time faculty and staff members •~23,000 students each year (~7,500

curriculum)

College size

Timeline Committee composition Technology - making the process efficient Templates - presenting the data clearly and effectively QEP Impact Report – make it reflective

A.

B.

C.

D.

Use the Polling Response button to respond to polls.

Start Early! ◦ ~18 months prior to due date ◦ President initiates process (college priority)

Review the Principles ◦ Stay on top of changes! ◦ Review the Resource Manual for the Principles of

Accreditation: Foundations for Quality Enhancement

Include EVERY task Include board of trustees meetings (policy

approval) Include SACS events (& plan to attend) Include time for review by an independent

consultant

Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12Recommend committee members to President

President appoints committee members

Initial Review of Appropriate Guiding Principles

Recommend & refer policy creation to appropriate body

Policies reviewed and approved by internal body

Board of Trustees approves new policies

Committee members attend SACS Summer Institute

Assemble resources and documentation for responses to principles

Committee members attend SACS Annual Meeting

Write/rewrite draft narratives

In-house editorial review of draft narratives

Finalize draft narratives

Import draft versions of narratives into final report shell

Draft off-site report to consultant &/or President/internal leadership committee

Revise and package report

Submit 5th year report to SACSCOC

FIFTH YEAR REPORT TIMELINE

Workable size (~ 10) Diverse college roles and rank Must be able to meet on regular basis

Access to shared documents ◦ Blackboard or other learning management system ◦ Shared network drive ◦ Share Point ◦ Accreditation management software

Who should serve on your committee? ◦ Roles/People

How will you decide who will serve on the

committee? ◦ Volunteers? Presidential recommendations?

Stay on track! Monitor your progress at each phase! ◦ Narrative Writing Assignments

◦ Report Compilation Status

◦ Reviewer Assignment Template

Report should have “one voice” ◦ Report Narrative Writing Procedures

◦ Report Style Guide

Combine #2 – List of Degrees and #3 - Off-Site Locations and Distance and Correspondence Education into a single table for ease of reference

In narrative, refer reader to appropriate columns of the table to find information.

#4 – Accreditation – separate U.S. DOE-affiliated programs from non-U.S. DOE affiliated programs (use tables)

BUILD YOUR CASE!! – There is no single “right” way

Refer to the Resource Manual for every standard but not ONLY the Resource Manual

Parse the standards by comma

Make finding supporting documentation EASY ◦ Embed links in your narrative

CR 2.8 – Full Time Faculty by program CR 2.8 – Full Time Faculty by program and

location CS 3.2.8 Administrative Officers Qualifications C.S. 3.3.1.1 – Institutional Effectiveness (use

what you have, but make sure it is clear and program-specific)

C.S. 3.4.11 - Academic Program Coordination credentials

Durham Technical Community College Fifth-Year Interim Report http://www.durhamtech.edu/SACSFifthYearReport/

Be brief

Avoid re-writing the QEP

Allow the data to illustrate what happened ◦ Data tables

Reflection piece ◦ Importance of “impact” ◦ What happened, planned or unplanned, and how did

campus respond? ◦ What did you learn? (Even if it wasn’t what you thought

you would learn)

A.

B.

C.

D.

Teri Kaasa kaasat@durhamtech.edu (919) 536-7249 ext. 2801 Tina Bryant-Allen bryantat@durhamtech.edu (919) 536-7249 ext. 2806

Join us every Third Tuesday for more Professional Development opportunities.

Next webinar:

Tuesday, July 15, 2014 @ 2:30 PM Overview of the Fifth-Year Interim Review

Process & Tips for Submission

Presenter: Alana Veal SACSCOC, Legal & Governmental Affairs She will cover: Policy compliance Student complaints Distance education Definition of Credit Hours Most-cited standards of SACSCOC reviewers