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TRANSCRIPT
Welcome to Teaching + Learning Tuesdays
June 17, 2014 I 2:30PM to 4:00 PM
Title:
The Fifth-Year Interim Report: From Soup to Nuts – Without Going Nuts!
Presenters: Teri L. Kaasa Director, Research, Evaluation, Assessment and Planning
Tina Bryant-Allen Coordinator, Assessment and Planning Durham Technical Community College, Durham, NC
From Soup to Nuts ~ Without Going Nuts!
Teri L. Kaasa Tina Bryant-Allen
•Durham •Research Triangle Park •Chapel Hill
Service area
•160 full-time faculty, 175 full-time staff •475 part-time faculty and staff members •~23,000 students each year (~7,500
curriculum)
College size
Timeline Committee composition Technology - making the process efficient Templates - presenting the data clearly and effectively QEP Impact Report – make it reflective
A.
B.
C.
D.
Use the Polling Response button to respond to polls.
Start Early! ◦ ~18 months prior to due date ◦ President initiates process (college priority)
Review the Principles ◦ Stay on top of changes! ◦ Review the Resource Manual for the Principles of
Accreditation: Foundations for Quality Enhancement
Include EVERY task Include board of trustees meetings (policy
approval) Include SACS events (& plan to attend) Include time for review by an independent
consultant
Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12Recommend committee members to President
President appoints committee members
Initial Review of Appropriate Guiding Principles
Recommend & refer policy creation to appropriate body
Policies reviewed and approved by internal body
Board of Trustees approves new policies
Committee members attend SACS Summer Institute
Assemble resources and documentation for responses to principles
Committee members attend SACS Annual Meeting
Write/rewrite draft narratives
In-house editorial review of draft narratives
Finalize draft narratives
Import draft versions of narratives into final report shell
Draft off-site report to consultant &/or President/internal leadership committee
Revise and package report
Submit 5th year report to SACSCOC
FIFTH YEAR REPORT TIMELINE
Workable size (~ 10) Diverse college roles and rank Must be able to meet on regular basis
Access to shared documents ◦ Blackboard or other learning management system ◦ Shared network drive ◦ Share Point ◦ Accreditation management software
Who should serve on your committee? ◦ Roles/People
How will you decide who will serve on the
committee? ◦ Volunteers? Presidential recommendations?
Stay on track! Monitor your progress at each phase! ◦ Narrative Writing Assignments
◦ Report Compilation Status
◦ Reviewer Assignment Template
Report should have “one voice” ◦ Report Narrative Writing Procedures
◦ Report Style Guide
Combine #2 – List of Degrees and #3 - Off-Site Locations and Distance and Correspondence Education into a single table for ease of reference
In narrative, refer reader to appropriate columns of the table to find information.
#4 – Accreditation – separate U.S. DOE-affiliated programs from non-U.S. DOE affiliated programs (use tables)
BUILD YOUR CASE!! – There is no single “right” way
Refer to the Resource Manual for every standard but not ONLY the Resource Manual
Parse the standards by comma
Make finding supporting documentation EASY ◦ Embed links in your narrative
CR 2.8 – Full Time Faculty by program CR 2.8 – Full Time Faculty by program and
location CS 3.2.8 Administrative Officers Qualifications C.S. 3.3.1.1 – Institutional Effectiveness (use
what you have, but make sure it is clear and program-specific)
C.S. 3.4.11 - Academic Program Coordination credentials
Durham Technical Community College Fifth-Year Interim Report http://www.durhamtech.edu/SACSFifthYearReport/
Be brief
Avoid re-writing the QEP
Allow the data to illustrate what happened ◦ Data tables
Reflection piece ◦ Importance of “impact” ◦ What happened, planned or unplanned, and how did
campus respond? ◦ What did you learn? (Even if it wasn’t what you thought
you would learn)
A.
B.
C.
D.
Teri Kaasa [email protected] (919) 536-7249 ext. 2801 Tina Bryant-Allen [email protected] (919) 536-7249 ext. 2806
Join us every Third Tuesday for more Professional Development opportunities.
Next webinar:
Tuesday, July 15, 2014 @ 2:30 PM Overview of the Fifth-Year Interim Review
Process & Tips for Submission
Presenter: Alana Veal SACSCOC, Legal & Governmental Affairs She will cover: Policy compliance Student complaints Distance education Definition of Credit Hours Most-cited standards of SACSCOC reviewers