scra annual meeting

SCRA Annual Meeting

Agenda

• Introduction of Board of Directors

• Election of new Board members

• Membership– Proposed By Laws changes

• Aquatics and tennis

• Facilities

• Activities

• Financials

Current Board

Board of Directors *Steve Coutre, President *Kathy Gurtner, Vice President, Activities

Chair *Robert Kessler, Secretary, Facilities Co-

Chair, Tennis Co-Chair Jeannie Meyer, Membership Chair Sharon Dauskardt, Facilities Co-Chair Joe Lipsick, Tennis Co-Chair

*Current term expires 2010

Board Election

Nominating committee recommendation Robert Daines James Fearon Kathy Gurtner (incumbent) Stephen Pokorny

Employees

Steve Robe, Club Manager Andrea Barnes, Tennis Director Abi Liu, Aquatics Director Loida Beetlestone, Accounting (partial) Scott Shea, SCRA site head coach PASA

(Palo Alto Stanford Aquatics)

Standing Committees

Four standing committees required by bylaws• Swim• Tennis• Membership• Facilities

Additional committee• Activities

Tennis

Tennis Committee

• Joe Lipsick, Bob Kessler, co-chairs• Barbara Yu, Ann Porteus

Tennis

• Tennis director: Andrea Barnes– Associate pros: Ann Henricksson, Lejia Hodzic,

Corinne Mansourian, Michael Jessup

• Adults– 80+ regular players, many other social players– EPATT women’s doubles league participating club– Hosted 6 adult teams in USTA league play despite

being based at a construction site with 7 dusty courts and a port-a-pottie!

– Maintained three women’s weekly clinics and established one new men’s clinic through construction

Tennis• Juniors

– 120 juniors in clinic and junior team program.– Over 20 juniors participated in Norcal

tournament play in 2009. – Partnered with Fremont Hills (due to

construction at SCRA) to host USTA Norcal Junior League teams in all age divisions.

– Midpeninsula Junior Interclub League runners-up.

– Participated in new Fall Midpeninsula Doubles League.

Tennis

• Ballkids team chosen to work final matches at the SAP Open and the Bank of the West Tennis Championship for the first time in club history.

• One of four Bay Area clubs participating in new USTA Quickstart Tennis junior carnival at Pacific Athletic Club.

Aquatics

Swim Committee

• Bob Rouse, chair• Phil Yang, Caroline Maier-Albers, Marcus Cole

Teal Derrer, Jan Rossi, Ray Levitt, Suzanne Carey, Richard Sousa

SCRA aquatics programs

• PASA USA Swim club team– SCRA founding member 2004

• SCRA, Foothills, Alpine Hills, Pacific Athletic Club, Los Alto Hills, SPA, and Palo Alto Swim Club

• Scott Shea SCRA site director/head coach

• SCRA Summer team– Peninsula Swimming Association member

• SCRA, University Club, Foothills, Fremont Hills, Alpine Hills, Ladera Oaks

• Abi Liu SCRA aquatics director

PASA (Palo Alto Stanford Aquatics)

1000+ swimmers at all sitesSCRA Site – over 220 participants (competitive and

pre-competitive)

– Gold Medal Club in 2010 (ranked 8th in the Nation)

– Gold Medal Club in 2009- Silver Medal Club in 2005, 2006, 2007, 2008.- 7th short course/5th long course ranked in USA

Swimming Virtual Club Championships (6th/8th in 2007/08)

PASA Team Highlights– Zone 1 North - Champions 2010– USA Winter Nationals 2009 - 1st place women– USA Swimming Winter Sectionals - 1st place

(teams from California/Nevada)– Long Course Far Westerns - 2nd place

PASA Team Individual Highlights

– National Select Camp - Adam Hinshaw– National Junior Team - Ben Hinshaw– Western Zone Select Camp

Tom Kremer, Curtis Ogren, Marie-Pierre Delisle, Alex Luh

Age Group All Star Meets– North American Challenge Cup

Stephanie Scherp, Julia Harryman, Marie-Pierre Delisle,

Sean Nguyen, Curtis Ogren, Jeremie Dezwirek

– Pacific Coast All StarSean Nguyen, Daichi Matsuda

PASA Team Individual Highlights

• 2009 National Junior Qualifiers - 33 (all time high)

• SCRA collegiate swimmers now representStanford, Princeton, Kenyon, Williams, Michigan,Loyola-Marymount, NYU, Amherst, Whitman, Northridge, Chapman, Redlands, University of Chicago, University of Pennsylvania, University of Virginia, Georgetown, Yale, Claremont-McKenna, Duke, Washington University, Leigh, UCLA, UC Davis, UC Berkley,

Front Row -Mattie Wheeler/Yale, Megan Fischer-Colbrie/Stanford, Haley Read/Duke, Veronica Tse/Washington University, St. Louis

Back Row - Matt Murray/University of Virginia, Brad Murray/Georgetown, Nick Trowbridge/UC Berkeley, Blake Weber/Claremont McKenna, Ben Hinshaw/UC Berkeley, Andrew Kim/Lehigh

2009 Graduates Thank SCRA

SCRA Summer Team• Practice from early April to late July• Peninsula Swim Association: SCRA, University Club,

Fremont Hills, Ladera Oaks, Alpine Hills, Foothill• 5 dual meets, 1 relay meet, championship meet at Avery• 70 swimmers (2009), 60% swim year round

SCRA Summer Lessons

• Spring Splash: 8 weekends, April to June• Summer: 9 weekly sessions; 4 days a week, four

and half hours a day, over 100 students per session.

Swim Updates

• Pool schedule being updated with input from swim committee, coaches– To be posted when finalized

• Relationship with PASA to change– Separate financial structure independent of SCRA– Pool lane rental as with other facilities

Membership

Membership Committee

• Jeannie Meyer, chair• Jan Rossi, Cindy Kingsley

Membership Changes

Comprehensive review of membership list 9 regular and 1 emeritus member changed to non-

voting members Updated criteria for special circumstances (divorce,

etc)

Spring Promotion: 50% off initiation fee Working with Faculty/Staff housing office to

recruit new members

Membership UpdateRegular Emeritus TOTAL

Club Users

Families 303 75 378

Extended Family 10 NA 10

DAPER 6 NA 6

Winter Swim 7 NA 7

Other 15 NA 13

TOTAL VOTING 303 75 (37.5 votes) 378(340.5 votes)

TOTAL NON-VOTING 38 NA 38

TOTAL 341 75 416(340.5 votes)

Leave Of Absence (LOA) 2 0 2

Proposed ByLaws Change

4.3. ELIGIBILITY: The persons who are eligible to own residences on the Stanford University campus, pursuant to the rules and regulations of Stanford University, shall be eligible to become Voting Members. The Board of Directors may establish priorities among eligible persons in furtherance of the community interests of the Corporation. A single family or household that has two or more eligible persons shall be entitled to only one (1) membership.  [Any person who was Stanford housing-eligible when he/she joined SCRA can maintain his/her membership as long as such person continues to pay dues to SCRA and is continuously employed by Stanford, or retires from Stanford after continuous employment at Stanford.]

Proposed ByLaws Change

9.1. NOMINATIONS BY COMMITTEE: The chairman of the board or, if none, the president shall appoint a committee [composed] of not less than three Voting Members [or spouses of Voting Members or domestic partners of Voting Members],  to nominate qualified candidates for election to the board approximately sixty (60) days before the date of any election of directors. The nominating committee shall make its report at least 14 days before the date of the election, and the secretary shall forward to each member, with the notice of meeting required by these Bylaws, a list of all candidates nominated by committee.

Facilities

Facilities Committee

• Sharon Dauskardt, Bob Kessler, co-chairs• Brian Carilli, Rob Daines

Renovation

• $2M loan from University, $2.5M grant from provost– Loan 6.7% over 26 years– DAPER remains as club management until

loan repaid• Total cost much more• Replace and expand current clubhouse

– 2050 sf to 3050 sf

Facilities

Current changes:

• Facilities committee formed

• Play structure committee formed

• Mats in the bathrooms

Future changes?

• Solar panels for heating the pool

• Possible towel service

• Possible SCRA Paraphernalia

If interested in joining one of the committees mentioned above, please contact Sharondauskardt@stanford.edu

Play Structure Committee

• Kathy Gurtner, Audrey Gold, Brian Carilli, Christine Klenow, Yvonne Karanas, Stephen Jaeger, Terry Su, Ammie Rodden, Cara Barone, Nancy Fischbein, Ellen Waxman, Andrew Fedder

– Please attend our next meeting or contact Kathy Gurtner to join this committee

Activities

SCRA Activities Committee

Kathy Gurtner, chair

On-Going Activities:•Kids Gymnastics – Audrey Gold•Kindermusic – Audrey Gold•Pilates – Steve Robe•Yoga – Steve Robe

SCRA Activities CommitteeSpecial Events:Halloween Party – Carolina MeyerValentines Day Party – Audrey GoldNew Member Welcome Party – Cindy Kingsley

Financial Report

RevenueRevenue

sFY10

Budget 

FY10 Jan To Date

FY08 FY09

Facility Rental $4,000 $2680 $2,809 $0

  Initiation Fees $75,000$259,758

$33,785 $24,500

  Membership Fees $537,000 $427,907 $470,965

 Swim Program

Fees$50,000 $5050 $84,334 $50,089

 Tennis Program

Fees$86,000 $31,897 $110,064 $94,254

  USA Swim (PASA) $266,950 $203,363 $310,417 $247,944

 SCRA Summer

Camp$55,000 - $18,347 $13,675

SCRL Gift $50,000

Total Revenues

 $1,073,9

50$553,60

8$987,66

3$901,42

7

Compensation ExpensesCompensati

onExpenses

FY10 Budget

FY10 Jan To Date

FY08 FY09

SCRA General Salary/Benefits

$76,479$131,44

3

 SCRA Swim

Salary/Benefits$22,003 $65,614

 SCRA Tennis

Salary/Benefits$52,303

$122,651

 PASA

Salary/Benefits$89,239

$200,292

 SCRA Summer

Camp Salary/Benefits

None yet $14,904

SCRA Activities $1824Compensation Total

 $541,43

3$241,84

8$516,09

8$534,90

5

Non-compensation ExpensesNon-Compensation

ExpensesFY10

Budget

FY10 Jan To Date

FY08 FY09Airfare $5,500 $331 $1,913 $1,993

  Capital Equipment $20,000 $0 $0 $0  Custodial $25,000 $3254 $14,877 $8,655  Debt Service $0 $56,732 $0 $65,197  Employee-Related $3,500 $18,018 $18,016 $19,744  Food/Entertainment $10,875 $7,903 $4,832 $9,165  General Other $0 $18,091 $13,987 $16,935  General Services $46,000 $4,900 $33,408 $18,597

 General

Supplies/Materials$30,900 $38,094 $25,432 $117,987

  Ground Transportation $1,639 $57 $6,371 $6,676  IT/Telecommunications $3,000 $1,555 $4,610 $4,464  Landscaping $0 $0 $5,596 $6,734  Lodging $7,290 $383 $13,272 $9,747  Other Travel $0 $0 $1,124 $100  Printing/Publications $4,000 $146 $138 $1,341  Rent/Leases $60,000 $30,748 $61,502 $71,545  Repair/Maintenance $22,644 $8,611 $26,685 $972  Utilities $249,360 $27,530 $56,248 $4,263

Non-Compensation Total$489,70

8$216,35

5$288,01

1$364,11

7

Revenue/Expense

Total Revenues$1,073,95

0$553,608 $987,663 $901,427

Compensation Expense Total

$541,433 $241,848 $516,098 $534,905

Non-Compensation Expense Total

$489,708 $216,355 $288,011 $364,117

Total Expense$1,031,14

1$458,203 $804,110 $899,022

Net Operating Income

$42,809  $45,405  $183,553 $2,405

FY10 Budget

FY09

FY08

FY10 Jan To Date

Net Revenue by Program FY09

ProgramRevenu

eOther

ExpensesSalary/

BenefitsNet

SCRA General$495,46

5 $239,337* $131,443 $124,685SCRA Camp $13,675 $2181 $14,904 ($3410)SCRA Tennis $94,254 $6774 $122,651 ($35,171)SCRA Swim $50,089 $7511 $65,614 ($23,036)

PASA$247,94

4$108,314*

* $200,292 ($60,662)

Total $901,42

7$364,117 $534,905 $2405

*Furniture $92,596; Debt service $65,197; Other $81,544** Pool rental $62,638; Other $45,676

Non-Compensation Expense FY09 v FY10

– Significant increase in general maintenance expense, debt service and custodial expense budgeted for FY10

– One-time capital expense $92,596 for furniture FY09– Budgeted for significant increase in utilities FY10 (this

may be overestimate)– No debt service in FY10 budget!?

Revenue FY09 v FY10

- $50,000 donation from SCRL FY10- Overly optimistic projections for new members and Summer Camp revenues?

Special Thanks

• Byron Reeves• Scott Atlas, Marci Reichelstein, Maureen

McNichols,Cindy Kingsley, Barbara ZhangChris Cartwright, Corey Levens, Rita Koltai

• John Huegenard• Steve, Andrea, Abi and Scott

• Ray Purpur

Questions?