project mgmt fundamentals

HIA Computer Technology Committee6th January, 2010

Presented by

Chris Miller, PMP

Project Management Fundamentals

Objectives:

Why We Want Project Management

How to Develop a practicable Plan

Tracking the Plan

Finishing the Project

Project Management Fundamentals

10 Reasons NOT to Have Project Management:10. Our customers really love us, so they don't care if our products are late

and don't work.

9. Organizing to manage projects isn't compatible with our culture, and the last thing we need around this place is change.

8. All our projects are easy, and they don't have cost, schedule, and technical risks anyway.

7. We aren't smart enough to implement project management without stifling creativity and offending our technical geniuses.

6. We might have to understand our customers' requirements and document a lot of stuff, and that is such a bother.

© Copyright 1996, Jim Chapman. Reprinted by Permission.

Project Management Fundamentals

10 Reasons NOT to Have Project Management: 5. Project management requires integrity and courage, so they would

have to pay me extra.

4. Our bosses won't provide the support needed for project management; they want us to get better results through magic.

3. We'd have to apply project management blindly to all projects regardless of size and complexity, and that would be stupid.

2. I know there is a well-developed project management body of knowledge, but I can't find it under this mess on my desk.

And the number one reason:

1. We figure it's more profitable to have 50% overruns than to spend 10% on project management to prevent and fix them.

© Copyright 1996, Jim Chapman. Reprinted by Permission.

Project Management Fundamentals

What Defines Project Management PMBOK Guide - Fourth Edition - A Guide To the

Project Management Body of Knowledge. PRINCE2 – PRojects IN Controlled Environments Definition of Project:

A Project is a Temporary Endeavor Undertaken to Create a Unique Product, Service, or Result.

Project Management Fundamentals

Why Have Project Management Adage:

Failing to Plan is The Same as Planning to Fail Tactical / Strategic Tool Improve Project Success Rate. With Project Management, 30% of Projects are Successful.

Project Management Fundamentals

Developing A Project… Creates value in the form of improved business

processes. Is indispensable in the development of new products

and services. Makes it easier for companies to respond to changes

in the environment, competition and market. Three Basic Project Elements: Scope, Cost, Time

Project Management FundamentalsProject Elements - Triple Constraint

Schedule

Scope

Cost

Quality

Project Management FundamentalsProject Plan Components

Tasks Costs Resources Duration Constraints Risks

Project Management Fundamentals

Plan Exercise

Fourth July Party

Project Management Fundamentals Plan Exercise - Fourth July Party

Action Graphic Fully Documented

Project Management FundamentalsAction Plan

4th JULY PARTY

Send RSVP invites & get headcount Hire DJ Arrange rentals Table & Chairs (Tent) Order Catered food Buy drinks Buy BBQ Food Decorate space Food Setup Buy ice PARTY!

Project Management FundamentalsTypes of Plans

Action Graphic Fully Documented

Project Management FundamentalsPlan Exercise - Fourth July Party

Project Management FundamentalsPlan Exercise - Fourth July Party

Project Management FundamentalsPlan Exercise - Fourth July Party

Project Management FundamentalsPlan Exercise - Fourth July Party

Project Management FundamentalsPlan Exercise - Fourth July Party

Project Management FundamentalsExcel Plan

Project Management FundamentalsTypes of Plans

Action Graphic Fully Documented

Project Management FundamentalsFully Documented Plan

Project Management Plan comprising: Communications Plan Quality Plan Cost Plan Change Management Plan Risk Plan

Project Management FundamentalsRISK Types

Negative Risk - Threat Avoid – eliminate the likelyhood/impact Mitigate – minimise the likelyhood/impact Acceptance – take the risk or plan contingency Transference – move risk burden elsewhere

Positive Risk - Opportunity Enhance – increase likelyhood Exploit – make it happen Share – partner to improve risk

Project Management FundamentalsRISK Analysis

Risk Register – list Risks, Triggers, Qualitative Analysis

Rank Risks – simple system Likelyhood - subjective

Quantitative Analysis Numerically define probability - likelyhood Numerically define impact - $$ Use to determine response

Action Plan Quick and Easy

Graphic Can be Time Consuming Not Usually Complex

Fully Documented Complex Very Time Consuming Often Full Time - PMO

Project Management FundamentalsTracking The Project

Project Management FundamentalsClosing The Project

Acceptance – when is the project complete?

Lessons Learned – documenting what we did well and what we should improve.

Project Management Fundamentals

Project Mgmt Software to purchase: MS Project: project mgmt

http://office.microsoft.com/en-us/project/default.aspx

FastTrack: project mgmthttp://www.aecsoftware.com/products/fasttrack/

@task: project & portfolio mgmthttp://www.attask.com/overview/

ZOHO: collaborative project mgmt (SaaS)http://projects.zoho.com/home.na

Project Management Fundamentals

Project Mgmt Software - Free: Gantt Project:

http://www.ganttproject.biz/

OpenProject:http://openproj.org/

Open Workbench:http://www.openworkbench.org/

jxProject:http://www.jxproject.com/

Gantthead: Good resourcehttp://www.gantthead.com/

Project Management Fundamentals

Contact:

Chris Millerchrisjmille@gmail.com

516.380.5400