project mgmt fundamentals
DESCRIPTION
Basic concepts of Project ManagementTRANSCRIPT
HIA Computer Technology Committee6th January, 2010
Presented by
Chris Miller, PMP
Project Management Fundamentals
Objectives:
Why We Want Project Management
How to Develop a practicable Plan
Tracking the Plan
Finishing the Project
Project Management Fundamentals
10 Reasons NOT to Have Project Management:10. Our customers really love us, so they don't care if our products are late
and don't work.
9. Organizing to manage projects isn't compatible with our culture, and the last thing we need around this place is change.
8. All our projects are easy, and they don't have cost, schedule, and technical risks anyway.
7. We aren't smart enough to implement project management without stifling creativity and offending our technical geniuses.
6. We might have to understand our customers' requirements and document a lot of stuff, and that is such a bother.
© Copyright 1996, Jim Chapman. Reprinted by Permission.
Project Management Fundamentals
10 Reasons NOT to Have Project Management: 5. Project management requires integrity and courage, so they would
have to pay me extra.
4. Our bosses won't provide the support needed for project management; they want us to get better results through magic.
3. We'd have to apply project management blindly to all projects regardless of size and complexity, and that would be stupid.
2. I know there is a well-developed project management body of knowledge, but I can't find it under this mess on my desk.
And the number one reason:
1. We figure it's more profitable to have 50% overruns than to spend 10% on project management to prevent and fix them.
© Copyright 1996, Jim Chapman. Reprinted by Permission.
Project Management Fundamentals
What Defines Project Management PMBOK Guide - Fourth Edition - A Guide To the
Project Management Body of Knowledge. PRINCE2 – PRojects IN Controlled Environments Definition of Project:
A Project is a Temporary Endeavor Undertaken to Create a Unique Product, Service, or Result.
Project Management Fundamentals
Why Have Project Management Adage:
Failing to Plan is The Same as Planning to Fail Tactical / Strategic Tool Improve Project Success Rate. With Project Management, 30% of Projects are Successful.
Project Management Fundamentals
Developing A Project… Creates value in the form of improved business
processes. Is indispensable in the development of new products
and services. Makes it easier for companies to respond to changes
in the environment, competition and market. Three Basic Project Elements: Scope, Cost, Time
Project Management FundamentalsProject Elements - Triple Constraint
Schedule
Scope
Cost
Quality
Project Management FundamentalsProject Plan Components
Tasks Costs Resources Duration Constraints Risks
Project Management Fundamentals
Plan Exercise
Fourth July Party
Project Management Fundamentals Plan Exercise - Fourth July Party
Action Graphic Fully Documented
Project Management FundamentalsAction Plan
4th JULY PARTY
Send RSVP invites & get headcount Hire DJ Arrange rentals Table & Chairs (Tent) Order Catered food Buy drinks Buy BBQ Food Decorate space Food Setup Buy ice PARTY!
Project Management FundamentalsTypes of Plans
Action Graphic Fully Documented
Project Management FundamentalsPlan Exercise - Fourth July Party
Project Management FundamentalsPlan Exercise - Fourth July Party
Project Management FundamentalsPlan Exercise - Fourth July Party
Project Management FundamentalsPlan Exercise - Fourth July Party
Project Management FundamentalsPlan Exercise - Fourth July Party
Project Management FundamentalsExcel Plan
Project Management FundamentalsTypes of Plans
Action Graphic Fully Documented
Project Management FundamentalsFully Documented Plan
Project Management Plan comprising: Communications Plan Quality Plan Cost Plan Change Management Plan Risk Plan
Project Management FundamentalsRISK Types
Negative Risk - Threat Avoid – eliminate the likelyhood/impact Mitigate – minimise the likelyhood/impact Acceptance – take the risk or plan contingency Transference – move risk burden elsewhere
Positive Risk - Opportunity Enhance – increase likelyhood Exploit – make it happen Share – partner to improve risk
Project Management FundamentalsRISK Analysis
Risk Register – list Risks, Triggers, Qualitative Analysis
Rank Risks – simple system Likelyhood - subjective
Quantitative Analysis Numerically define probability - likelyhood Numerically define impact - $$ Use to determine response
Action Plan Quick and Easy
Graphic Can be Time Consuming Not Usually Complex
Fully Documented Complex Very Time Consuming Often Full Time - PMO
Project Management FundamentalsTracking The Project
Project Management FundamentalsClosing The Project
Acceptance – when is the project complete?
Lessons Learned – documenting what we did well and what we should improve.
Project Management Fundamentals
Project Mgmt Software to purchase: MS Project: project mgmt
http://office.microsoft.com/en-us/project/default.aspx
FastTrack: project mgmthttp://www.aecsoftware.com/products/fasttrack/
@task: project & portfolio mgmthttp://www.attask.com/overview/
ZOHO: collaborative project mgmt (SaaS)http://projects.zoho.com/home.na
Project Management Fundamentals
Project Mgmt Software - Free: Gantt Project:
http://www.ganttproject.biz/
OpenProject:http://openproj.org/
Open Workbench:http://www.openworkbench.org/
jxProject:http://www.jxproject.com/
Gantthead: Good resourcehttp://www.gantthead.com/
