presentation on 5\'s

STRATINSOLFounded in 2009

Our Mission:Our Mission is to be most preferred & accomplished service provider. At Stratinsol, we believe in putting the needs of our customer before everything else. We aspire to achieve the same by promoting a people first attitude, and by providing cutting-edge, value-added, technical and business support, to our clients

• We are the complete Serviced offices provider• We are here to deliver strategic solutions to our clients helping them to achieve a competitive advantage in their business.

Main departments which can lead to the desired mission in providing better services to put clients Administration Department. IT Solutions Department.

Admin Dept: Looks at each and every requirements of the clients and make environment suitable for efficient working.

It includes any services• Infrastructure• IT assets• Housekeeping• Office boys• Canteen & security services.

IT Dept:

Provide technical solutions to the clients.

Provides support services for clients.

Set up the assets for the clients as per the requirements.

Recurring problems

Admin Dept:

• No proper utilization of Asset management software Cleanliness within premises.Not having proper track for the inventories.

• Lack of efficient utilisation of House keeping services•No proper system for reviewing security and canteen services

IT Dept:• Messed up with the assets they belong to.

• Negligence in the follow up with Admin Dept for their Inventories.

Presenting the implementation of 5’s which can help our organization to improve our working ability and creating the happy environment for working within the premises of Organization.

PRINCIPLES OF 5’s

• Elimination of Waste.• Everybody is involved, Co-operative effort.• Attack root cause.

OBJECTIVES

• Improve House keeping.• Make every Individual for House Keeping.• Productivity Improvements by saving time, space etc.

WHAT IS 5’s??• Sort - the first step in making things cleaned up and organized.

• Set In Order - organize, identify and arrange everything in a work area.

• Shine - regular cleaning and maintenance.

• Standardize - make it easy to maintain - simplify and standardize.

• Sustain - maintaining what has been accomplished.

SORTING:

MeaningDistinguish between necessary and unnecessary items and eliminate the unnecessary items.

ActivityEstablish a criteria for eliminating unwanted items

Eliminate unwanted items either by disposing them or by relocating them.

Success IndicatorArea saved or percentage of space available

1. Contingency Parts 2. Shelves and Lockers

3. Passages and Corners

4. Besides Pillars and under the stairs

5. Walls and Bulletin Boards

6.Floor, Pits, Partitions

7.Computer Hard Disk 

INDENTIFYING UNNECESSARY (SORTING)

1. Flow Process Chart (Procedural Analysis) Drawing a process flow chart for the system eg. How to make and use category wise grouping.

2. Operational Analysis Preparing the sequence of operations for systemeg. How to perform Sorting?

3. Check ListA check sheet is used to decide what sort of main system and sub system are necessary.

IMPROVEMENT METHODS

DEALING WITH PAPERS

How to reduce papers on your table??

1. Make a single pile of papers2. Go through them and sort in following categories

a) Immediate actionb) Low priorityc) Pendingd) Reading materiale) For information

SET IN ORDER MeaningTo determine type of storage and layout that will ensure easy accessibility for everyone.

Activity- Functional storage

- Creating place for everything and putting everything in its place.

Success Indicator- Time saved in searching - Time saved in material handling

HOW TO IMPLEMENT SET IN ORDER??

How to achieve Systematic Arrangement ?

• Decide where things belong

• Decide how things should be put away

• Obey the Put away rules

FUNTIONAL STORAGE:

Usage Frequency• Store frequently used material near the workplace and less frequently at some distance

Weight & Shape of the Material• Heavy material should be stored at lower levels/layers •Place directly on the material handling device for ease of handling

Category• Same category of material may be stored in one location. Operation Wise• All items required for an operation may be stored in one location.

SHINE

MeaningCleaning trash, filth, dust and other foreign matter. Cleaning as a form of Inspection.

Activity- Keep workplace spotlessly clean.

- Inspection while cleaning.- Finding minor problems with cleaning

inspection.

Success Indicator - Reduction in machine down time- Reduction in no. of accidents

DEFECTS TO LOOK FOR:

• Trash• Loose parts• Rust• Vibration Movements• Heat smells • Abnormal Sounds• Faded color• Dirt• Leaks• Scratches

5 Minutes Every day for cleaning

• Devote 5 minutes everyday for cleaning your work area

• Participation of everyone is required

• Attack hard to clean places regularly

STANDARDIZATION

MeaningSetting up standards / Norms for a neat, clean, workplace and details of how to maintain the norm (Procedure)

Activity- Innovative visual management

- Colour coding- Early detection of problem and early action

Success IndicatorIncrease in 5S indicator

• Regularizing 5S activities so that abnormalities are revealed

• Make it easy for everyone to identify the state of normal or abnormal condition

• For maintaining previous 3S, deploy visual management

• It has been estimated by scientific study that 60% of all human activities starts with sight

STANDARDIZATION

What visual control communicates ?

It grabs one or more of our senses in order to

• Alert us to an abnormality

• Help us recover quickly

• Promote adherence and prevention

• Enable successful self management

SUSTAIN

MeaningEvery one sticks to the rule and makes it a habit

Activity- Participation of everyone in developing

good habits- Regular audits and aiming for higher level

Success Indicator High employee moraleInvolvement of all people

Activities to perform sustain (Self Discipline)

• 5S Committee

• 5S Training

• 5S Competition / evaluation

• 5S Month

• Posters , Literature etc.

Organize:

•Captain should be appointed from every department for the proper tracking of the work which is performed by their team.

• Check list should be maintained on daily basis.

• Each member should participate.

• Seniors will decide the parameters for the work of each member. Each one will be rated.

• P.M.S will be updated after their performance.

• The Department which performs good for the 15 days will be awarded.

• The growth chart will be displayed in the bulletin board.