office 365 for small - medium business

Office 365 Capabilities for Small BusinessJUNE 8, 2015

INFO SUBJECT TO CHANGE.

Agenda

Overview of the Office 365 Ecosystem

Specific Questions: 1 Understanding license levels and what is included in each license

2 Integration of existing PC license of Office with Office 365

3 Is everyone required to have the same license level?

Discussion and Demos

Overview of the Office 365 Ecosystem

Concept: Where the user resides: Mix of clients including desktop, mobile

(tablets and phones), and web applications.

Where the data resides:

Web storage in Microsoft cloud for email, files, and other data like lists, etc.

Traditional Windows Server storage

Local file access on clients like desktop, tablets, etc.

Overview of the Office 365 Ecosystem

Multiple, familiar clients where the user works Office for Windows

Office for Macintosh

Office for iPad/iPhone

Office for Android

Office for Web (any modern web browser or Chromebook)

Files (e.g. an Excel file) may be stored anywhere the client can reach, e.g. on your PC or tablet, a file server, in the Microsoft cloud, Dropbox, SharePoint, etc.

You may use any 2010 or later version of Office on a client to access files stored in Office 365 cloud storage.

Same document – multi platform for User Access

Word on Apple MacWord on WindowsWord on Apple iPad

Word on Android Word on Web

Email: User Views

Email seen in Outlook 2013 client Email seen in Outlook Web Access in browser (Exchange 2010)

Email will also sync to IOS 9 (iPad, iPhone), Android, Apple Mail, etc.

Compare/Contrast between Office you buy on a disk vs. Office 365

License – Own at a one time large cost vs “monthly rental” per user.

Rights: Office 365 can be installed on up to 5 PCs; Office on a disk is limited to 1.

Office 365 With Office includes Tablet and mobile versions.

Installation – Office 365 installs as a download, Office on a disk from a disk.

User Interface - the same for both.

Cost – roughly the same after 36 months for both.

User Experience – the same for both Note: This information is relevant to Windows Clients.

Understanding license levels and what is included in each license

Business Essentials

Business Business Premium

Enterprise E1

Enterprise ProPlus

Enterprise E3

$5.00 $8.25 $12.50 $8.00 $12.00 $20.00

• Email• OneDrive• Web Office• Intranet

for Teams

• Office on 5 PCs

• Mobile and Web Apps

• OneDrive

NO EMAIL

• Office on 5 PCs

• Mobile and Web Apps

• OneDrive• Email• Intranet

for Teams

• Email• OneDrive• Web Office• Intranet

for Teams• Other

Enterprise Features

• Office on 5 PCs (W/ Access DB)

• Mobile and Web Apps

• OneDrive• Enterprise

Features• NO EMAIL

EVERYTHING

Info from https://products.office.com/en-us/business/compare-more-office-365-for-business-plans

Prices are per user per month, paid annually. Plans 1-2 are limited to 300 Users.

Integration of Existing PC license of Office CLIENT with Office 365

You can mix and match existing Office licenses with Office 365, so that your existing Outlook license can connect to the Exchange on Office 365 (assuming email license was purchased)

Use your current licenses until ready to upgrade, but: Office 2010 required, and leaves mainstream support Oct 2015 – we

recommend Office 2013 or later for full clients

Note: Office 365 will always be up to date, and will be supported.

User Base and License Level…

Q: Is everyone required to have the same license level?

A: No, but of course features available will be based on license purchased for that user login.

Offline Capability

Depends on where files are stored – remember, they can be almost anywhere…

If on Office 365 / SharePoint / OneDrive for Business Windows PC - Can sync to local storage and take offline…sync

changes later.

Other Devices: 3rd Party tools available for most devices: IOS, Android, Mac OSX. But these devices work better synced

Email: Just like current a local Microsoft Exchange Server – your email will be on your device and sync when connected.

Mobile App Availability

Native clients are available for: Apple IOS – iPhone and iPad

Android – Tablets and Phone

Windows Mobile, including full screen lightweight editors

Any device with a Web Browser

Bonus: Additional Office 365 Capabilities

Questions?

Contact Keystone Technology Consultants to see how Office 365 could help your organization!

www.KeystoneCorp.com

330-666-6200

DavidH@KeystoneCorp.com