oceanfile version 7

Oceanfile Version 7

TANKER INSPECTION, VETTING, RISK MEASUREMENT

AND FLEET, VESSEL AND PERSONNEL PERFORMANCE

Operators

o Full fleet records and performance o Single and multiple Operators permit

full review by Ship Managers and those with multiple subsidiary business units

o Selection of multiple vessels for Vetting Organisations

o Detailed performance reports and charts for each controlled unit

Vessels

Fleet Managero Vessel Profileo Inspection Historyo Detailed history of Observationso Support for fleets, Owners and Poolso Live vessel location

Fleet Composition

Inspection details

Inspections

o Complete record of all inspectionso Details of all Observationso Full workflow status from

inspection planning, Pre-inspections, Post inspections remedial actions and Operator Comments through to Close –out for each Observation

Index of Inspections

Observations

o Risk Assessment of every Observationo History of all Observations by

o VIQ question numbero name of vessel, o name of inspecting company, o name of inspector, and o name of responsible persons

Observations. Assessing the Risk, Remedial Actions and Responsibility

Full History of Observations

Tasks Manager

o Actionso Statuso Lead responsibilityo Target and Actual Close-out dateso List and Diary Viewso Workflow queues with selection filterso Automatic synchronisation to Observations

and Workflow status

o

Task Manager

o Task detailso Remedial Actionso Lead responsibilityo Workflow Queueo Target completion dateo Actual completion date

Officerso Automatic updating and synchronisation with

SIREo Officer matrix Editor adds Name and Payroll

No. to permit continuous retention of Sea-time, Time on this Type of Vessel etc.

o Names of all fleet officers are retained in Oceanfile and can be used by both Vetting and Crewing Depts.

o Performance measurement relating to association with Observations

o Testing for individual Oil Company compliance PRIOR to assignment

Reducing the WorkloadThe SIRE On-Line Officers Matrix

Managing and Maintaining Officers’ Records of Experience etc.

Meeting Oil Company Matrix Requirements

Inspectors

o Inspector profiles containingo History of Inspections associated with

each inspectoro Identification of areas of focuso Consistencyo Approach

Managemento Unlimited Users o Individual log-in access rightso Performance historyo Performance Analysis for all

designated personnel

Workflow

o Day to Day workflow Processes

o Status of operations across all fleet

o Issues requiring attention are highlighted

Business Intelligence

o Comprehensive toolso Easy data miningo Full analysis across fleet,

vessels, personnel, types of vessel, VIQ questions and many more.

o Pivot gridso End-User report designer

Risk Assessment

o Unrivalled tools to measure and assess risk

o Mirrors and exceeds oil company techniques

o Provides single common basis to build performance reviews and audits

Risk Measures and Corrective Actions

o Preventable?o Non-Conformity?o Potential, Assessed

and Final Risko ISM Code Referenceo Person Responsibleo Remedial actionso Target Close-Out

Dateo Actual Close-out Dateo All actions complete

2015 Timeline Performance. Total Obs & Assessed Risk for Fleet

Risk Measures after Assessed Risk Values Applied

Self Inspections

o Integrated, on-line and off-line report editors for self inspections and audits

o SIRE VIQ and Standard Navigation Audit templates included

o Unlimited bespoke question set templates can be built by users

o Results imported to Oceanfile for Analysis

Tools that work!Self-Inspection Templates

SELF INSPECTIONS VS SIRE INSPECTIONS

Total Operator’s Observations1 Inspection per year

Total SIRE ObservationsAt least 2 Inspections per year

Synchronisation

o Synchronisation with SIRE updates Officers matrix automatically

o Public domain information updated automatically

Data Import and Export

o Import wizard to permit simple import of SIRE and other reports

o Data can be exported to several commonly used formats o Excelo Wordo Screen captureo PDF

Oceanfile – Continuous Improvement

Planned for 2016o Import and Risk Assessment of PSC reports o A consistent quantitative (as opposed to relative)

measure of risko Cooperation with Major Class Society to utilise Class

datao Engagement with other stakeholders to assist

Operators to utilise the many data resources to drive excellence, deliver zero incidents and zero pollution

o Deliver tools to reduce the stress on seafarers

Oceanfile Marine Ltd9 Quarantine Hill

Wicklow TownCo. Wicklow

Ireland

www.oceanfile.comdavid.savage@oceanfile.com