mvp food ware rental guidelines

Guidelines for the MVP Food Wares Rental System For Second Semester S.Y.2009-2010

These guidelines are created in order to have a working system for the rental of the MVP food wares. These food wares are made available to student organizations and units for a better implementation of the Revised LS Guidelines for Packaging Materials used in Food Products Distributed on Campus (for School Year 2009 – 2010).

1. Organization(s) must first acquire approval for their project proposal from OSA. The format and guidelines for this are already set by OSA.

2. Once the project has been approved, the organization(s) must deliver the document containing the food to be served as well as the packaging materials to be used for the organization’s event to the Food Quality Assurance officer (under the Health Services Office).

3. At the same time, organization(s) must present the approved form from OSA to DSWS and fill out their Promodoc Logbook (see separate document). At this point, DSWS may now have the food wares reserved for the organization’s activity/event, which is only good for two (2) weeks.

• Note: Organization(s) must reserve the food wares at least one (1) week before the event.

• Note: Reservations for the food wares are by bundles of ten (10) per pair for easier tallying and monitoring (except food trays).

• Note: In the unlikely event that another organization with duly approved FQA form cannot reserve because an organization without FQA approval has taken up most of the food ware slots, priority will be given to the organization with the FQA approval.

4. The organization(s) will then get the approval slip from the Health Services Office, after the food and packaging materials used has been checked.

• Note: If the organization(s) has/have not received an approval from Health Services Office, the reservation of the food wares will become invalid or the organization may opt to change their packaging and food line-up in order to get approval.

5. Organization(s) must present the approval slip to OSA and then to DSWS. Organization(s) must then fill up the Food Ware Rental Form (see separate document). The organization will also be issued a Return Slip which should state the pickup time, conditions and clearances. This must be returned along with the food ware.

• Note: DSWS can only get a job order for food wares if both OSA and FQA approvals concur, which indicates filling up all the columns of the Promodoc Logbook. Otherwise, the reservation will be null and void.

6. Organization(s) must be the ones to get the food wares from DSWS at the set rental date. From this point until the food wares are returned, the organization(s) will be the one/s responsible for the storing and maintenance of the food wares.

• Note: In case some food wares are lost or damaged, the organization(s) responsible must pay for those item(s).

7. For the cleaning of the food wares, the organization(s) may opt to:

a) Hire a casual employee (from OAS)

b) Clean the food wares themselves (i.e. organization officers and/or members)

c) Ask for external help (e.g. household helpers)

• Note: For alternatives, the organization(s) needs to consult with OSA first.

8. After having the food wares cleaned, the organization(s) may now return the food wares to DSWS. DSWS will be responsible for checking the food wares for damages or loss (checking will be done in the OSA storage room).

9. If any of the following conditions arise from the inspection of the return slip and food ware, the organization must obtain a clearance from, and set a meeting with OSA:

• Breakage / Damage

• Loss / Incomplete

• Food Ware not thoroughly cleaned

• Food Ware not returned on time

• OSA notices regarding violations in said events

OSA will sign the clearance box in the return slip indicating that the issue has been settled.

10. If there are no more issues and violations, DSWS will acknowledge and get the slip, indicating that the transaction and process has ended.

Prepared by:

[Sgd.] Katrina Yap

Green Team Head

Sanggunian ng mga Mag-aaral ng mga

Paaralang Loyola ng Ateneo de Manila

[Sgd.]

Kelvin Du

AEMC Representative

Sanggunian ng mga Mag-aaral ng mga

Paaralang Loyola ng Ateneo de Manila

[Sgd.]

Bryan Asuncion

Green Team

Sanggunian ng mga Mag-aaral ng mga

Paaralang Loyola ng Ateneo de Manila

Noted by:

[Sgd.]

Alex Coloquio

Chairperson and OD Director

Department of Student Welfare and Services

[Sgd.]

Joy Adolfo

AEMC Representative

Office of Student Activities