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Minutes for the Ordinary Council Meeting
Date: 25 July 2018
Location: Bellingen Shire Council Chambers
Time: 9.06am
COUNCIL ADVISES THAT ALL OR PART OF THE MEETING MAY BE AUDIO RECORDED BY COUNCIL
MINUTES
ORDINARY COUNCIL 25/07/2018
Page 2
MINUTES
Ordinary Council Meeting held in the Council Chambers, Bellingen on Wednesday 25 July 2018 commencing at 9.00am.
PRESENT
Councillors Garry Carter, Dominic King (Mayor), Steve Klipin, Steve Jenkins, Jennie Fenton and Toni Wright-Turner.
IN ATTENDANCE
Liz Jeremy (General Manager), Michelle McFadyen (Deputy General Manager Corporate & Community), Matt Fanning (Deputy General Manager Operations) and Julie Spokes (Operations Support Officer).
1 ACKNOWLEDGEMENT OF COUNTRY
2 APOLOGIES
PROCEDURAL MOTION 056/18
RESOLVED (Cr Klipin/Cr Jenkins)
That an apology be received from Cr Harrison and a leave of absence granted.
UNANIMOUS
3 DECLARATION OF PECUNIARY AND NON PECUNIARY INTEREST
Nil
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ORDINARY COUNCIL 25/07/2018
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4 MINUTES
057/18
RESOLVED (Cr Carter/Cr Wright-Turner)
That the Minutes of the Ordinary Meeting held on 27 June, 2018 be confirmed.
UNANIMOUS
5 MATTERS ARISING
Nil
6 PUBLIC ACCESS/PRESENTATIONS
Jason Errey spoke against Item 9.1 Lobbying NBNCo.
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ORDINARY COUNCIL 25/07/2018
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7 MAYORAL MINUTE
ITEM: 7.1
SUBJECT: NSW PUBLIC LIBRARIES ASSOCIATION
FILE/INDEX: MAYORAL MINUTE
PRESENTED BY: DOMINIC KING, MAYOR
058/18
RESOLVED (Cr King/Cr Wright-Turner) That Council: 1. Support the actions of the NSW Public Libraries Association by sending a letter to the NSW Premier requesting; a) the rationale for their funding decision relative to library funding b) feedback on how NSW Councils can continue to provide 2018 library service levels in an environment of increasing demand on a 20-year old budget allocation; and c) Send copies of this letter to the Minister for the Arts, the Hon Melinda Pavey MP (Member for Oxley), (and relevant shadow ministers) along with Local Government NSW. 2. The NSW Government be requested to reverse their funding decision and increase funding to public libraries.
UNANIMOUS
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8 NOTICE OF MOTION
ITEM: 8.1
SUBJECT: NOTICE OF MOTION - CR FENTON - PROGESSING THE KOALA PLAN OF MANAGEMENT AND THE KOALA MANAGEMENT STRATEGY
FILE/INDEX: ENVIRONMENT
PRESENTED BY: JENNIE FENTON, COUNCILLOR
059/18
RESOLVED (Cr Fenton/Cr Wright-Turner) That Council be presented with a progress report on the actions that comprise the Koala Plan of Management and Key Performance Indicators under the Bellingen Shire Council Koala Management Strategy.
UNANIMOUS
PROCEDURAL MOTION 060/18
RESOLVED (Cr Wright-Turner/Cr Carter)
That item 9.1 be deferred to follow the public presentations.
UNANIMOUS
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9 COMMUNITY WELLBEING
ITEM: 10.1
SUBJECT: ADOPTION OF VOLUNTEER POLICY AND SECTION 355 COMMITTEE GUIDELINES MANUAL
FILE/INDEX: CORPORATE MANAGEMENT-MEETINGS/SECTION 355 COMMITTEE GENERAL FILE
PRESENTED BY: ANNA JOY, COMMUNITY WELLBEING OFFICER
ALISON PATTINSON, MANAGER COMMUNITY WELLBEING
061/18
RESOLVED (Cr Klipin/Cr Fenton) That Council adopt the 2018 Volunteer Policy and Section 355 Committee Guidelines Manual.
UNANIMOUS
PUBLIC ACCESS PRESENTATIONS 9.30am - Jason Errey spoke to item 9.1 – Lobbying NBNCO PROCEDURAL MOTION 062/18
RESOLVED (Cr King/Cr Klipin)
That Council allow 5 minutes for Ian Scott NBNCo to address to Councillors.
UNANIMOUS
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ITEM: 9.1
SUBJECT: LOBBYING NBNCO
FILE/INDEX: TELECOMMUNICATIONS
PRESENTED BY: LIZ JEREMY, GENERAL MANAGER
063/18
RESOLVED (Cr Fenton/Cr Wright-Turner) That Council note the response provided by Ian Scott, NBN Co in response to its resolution of 28 March 2018 and organise a Councillor Workshop to consider Council’s next step.
UNANIMOUS
The Meeting adjourned at 10.25am for morning tea. The meeting reconvened at 10.45am
ITEM: 10.2
SUBJECT: COMMUNITY SUPPORT, COMMUNITY EVENT AND CREATIVE PLACEMAKING FUNDS 2018/19 ROUND 1 SUCCESSFUL APPLICATIONS
FILE/INDEX: COMMUNITY SUPPORT AND COMMUNITY SPONSORSHIP EVENT FUNDS
PRESENTED BY: MAXINE COMPTON, GRANTS & BUSINESS DEVELOPMENT OFFICER
064/18
RESOLVED (Cr Fenton/Cr Klipin) That Council: 1. Endorse the successful applications as outlined in this report. 2. Send letters to all applicants advising of the outcomes of the first round of funding for
2018/2019.
UNANIMOUS
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10 PLACES FOR PEOPLE
ITEM: 11.1
SUBJECT: LOCAL HERITAGE ASSISTANCE FUND 2018-2019 GRANT ALLOCATION RECOMMENDATIONS
FILE/INDEX: HERITAGE LOCAL FUND
PRESENTED BY: MELANIE GREEN, STRATEGIC PLANNER
065/18
RESOLVED (Cr Jenkins/Cr Wright-Turner) That Council: 1. endorse the allocation of the current funds available in the 2018-2019 LHAF budget as
outlined in Table 2 of this report.
2. endorse the allocation of an additional $17,600 towards the 2018-2019 LHAF budget to enable funding to be allocated towards the remaining projects listed in Table 3 of this report.
UNANIMOUS
ITEM: 11.2
SUBJECT: ADDITIONAL TREE SELECTION - STAGE 3 BELLINGEN TOWN CENTRE BEAUTIFICATION PROJECT
FILE/INDEX: DESIGN AND CONSTRUCTION MAIN STREET PLAN BELLINGEN
PRESENTED BY: JOHN STARR, DESIGN & TRAFFIC ENGINEER
MOTION (Cr Fenton/Cr Wright-Turner)
That Council adopt the inclusion of the following tree species for the four locations identified in this report and the exhibited landscaping plan for Stage 3 Bellingen Town Centre Beautification Project.
Option 5: Syzygium luehmannii (Small Leaved Lilly Pilly/Ribery) For: Cr King, Cr Harrison, Cr Jenkins, Cr Fenton and Cr Wright-Turner. Against: Cr Carter and Cr Klipin.
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11 LIVING ENVIRONMENT
ITEM: 12.1
SUBJECT: WATER STATUS REPORT - JUNE 2018
FILE/INDEX: OPERATIONS COUNCIL REPORTS
PRESENTED BY: CRAIG SALMON, MANAGER WATER AND WASTEWATER
066/18
RESOLVED (Cr Fenton/Cr Jenkins) That Council receive and note the Water Status Report for the month of June 2018.
UNANIMOUS
ITEM: 12.2
SUBJECT: FEASIBILITY OF A PLASTIC SILAGE WRAP COLLECTION AT THE DORRIGO WASTE MANAGEMENT CENTRE
FILE/INDEX: WASTE/DORRIGO WASTE MANAGEMENT CENTRE
PRESENTED BY: MOLLY ODGERS, WASTE MANAGEMENT COORDINATOR
067/18
RESOLVED (Cr King/Cr Carter) That Council write to the Federal Department of Environment and Energy, with a copy to LGNSW seeking the addition of silage wrap to the National Product Stewardship Act 2011 list of products, and work with the Joint Organisation and our waste partners in relation to this waste product.
UNANIMOUS
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ITEM: 12.3
SUBJECT: DELEGATION OF AUTHORITY TO THE GENERAL MANAGER - BIOSECURITY ACT 2015
FILE/INDEX: ENVIRONMENTAL MANAGEMENT:PLANNINGGA39/INVASIVE PLANT MANAGEMENT
PRESENTED BY: CARMEN MULDOON, ACTING MANAGER SUSTAINABLE ENVIRONMENT AND WASTE
068/18
RESOLVED (Cr Klipin/Cr Jenkins) That Council: 1. Revoke any previous delegations to the General Manager pursuant to the Noxious
Weeds Act 1993, and 2. Pursuant to Section 377 of the NSW Local Government Act 1993 and Section 375 of
the Biosecurity Act 2015 delegate to the position of General Manager the functions conferred or imposed on Council by or under the Biosecurity Act 2015.
UNANIMOUS
12 CIVIC LEADERSHIP
ITEM: 13.1
SUBJECT: APPOINTMENT OF PERSONS TO TEMPORARILY FILL THE POSITION OF GENERAL MANAGER WHEN REQUIRED
FILE/INDEX: PERSONNEL: AUTHORISATIONS GA39/SENIOR STAFF
PRESENTED BY: ANTON JUODVALKIS, MANAGER, GOVERNANCE & ENGAGEMENT
069/18
RESOLVED (Cr Klipin/Cr Carter) That Council: 1. Appoint the Deputy General Manager Corporate and Community to temporarily fill the
position of General Manager when the General Manager is on leave or unavailable to work between the dates 23 August 2018 and 28 August 2019
2. Appoint the Deputy General Manager Operations to temporarily fill the position of General Manager when both the General Manager is on leave or unavailable to work and the Deputy General Manager Corporate and Community is on leave or unavailable to act in the role of General Manager, between the dates 23 August 2018 and 28 August 2019.
UNANIMOUS
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ITEM: 13.2
SUBJECT: DEPUTY GENERAL MANAGER OPERATIONS PROGRESS REPORT - JUNE 2018
FILE/INDEX: OPERATIONS COUNCIL REPORTS
PRESENTED BY: MATT FANNING, DGM - OPERATIONS
070/18
RESOLVED (Cr Wright-Turner/Cr Carter) That Council receive and note the Deputy General Manager’s Progress Report.
UNANIMOUS
ITEM: 13.3
SUBJECT: GRANTS AND FUNDING
FILE/INDEX: GRANTS AND SUBSIDIES/PROGRAMS
PRESENTED BY: MAXINE COMPTON, GRANTS & BUSINESS DEVELOPMENT OFFICER
071/18
RESOLVED (Cr Jenkins/Cr Wright-Turner) That the information in the report be received and noted.
UNANIMOUS
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ITEM: 13.4
SUBJECT: REPORT ON INVESTMENTS AS AT 30 JUNE 2018
FILE/INDEX: FINANCIAL MANAGEMENT INVESTMENT
PRESENTED BY: CHRIS HODGE, CHIEF FINANCIAL OFFICER
072/18
RESOLVED (Cr Wright-Turner/Cr Klipin) That the report indicating Council’s investment position as at 30 June 2018 be received and noted.
UNANIMOUS
ITEM: 13.5
SUBJECT: RETAIL LEASE 15 BONVILLE ST URUNGA
FILE/INDEX: PROPERTY MANAGEMENT (COUNCIL PROPERTY) LEASING
PRESENTED BY: BRETT HANNAFORD, GOVERNANCE & CORPORATE PLANNING OFFICER
073/18
RESOLVED (Cr Klipin/Cr Fenton) That: 1 Council enter into a new lease agreement with the existing tenants HLV Pty Ltd for 15
Bonville Street, Urunga for a term of 3 years commencing 1 August 2018 with a further 3 year option commencing 1 August 2021.
2 The renewal option be subject to a market review. 3 The base rent be proposed at $840.27 per month inc GST with CPI (All Groups
Sydney) increases being applied annually. 4. Costs for the preparation of the lease document be at Council expense in accordance
with Section 14 (1) of the Retail Leases Act 1994.
UNANIMOUS
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ITEM: 13.6
SUBJECT: WORKPLACE HEALTH AND SAFETY POLICY
FILE/INDEX: STRATEGY & ORGANISATIONAL DEVELOPMENT
PRESENTED BY: MELANIE LUCOCK, ACTING EXECUTIVE MANAGER STRATEGY AND ORGANISATIONAL DEVELOPMENT
074/18
RESOLVED (Cr Klipin/Cr Fenton) That Council adopt the revised Workplace Health and Safety Policy.
UNANIMOUS
13 CONFIDENTIAL MATTERS
Nil
The meeting concluded at 11:46am Signed
Cr Dominic King, MAYOR. CHAIRPERSON
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