logistics enterprise air operation quick start prepared by it department ltd

Logistics EnterpriseAir OperationQuick Start

http://www.itdept.com.hk

Prepared by IT Department Ltd.

Air Export Process

1. JOB – Like a folder, P & L report calculates based on job

2. HAWB

3. Gen MAWB

4. INVOICE – e.g. Charge the shipper air freight

5. COST – Records of costs such as freight charges to the airlines

6. AGENT INVOICE – Create DEBIT NOTE or CREDIT NOTE for AGENT

1. Job

1. JobClick NEW

1. JobSelect JOB PREFIX

1. Job - Saved

2. HAWBSelect HAWB from Menu

When in JOB MAINTENANCE ， The shortcut to HAWB is in the bottom

2. HAWB - General

2. HAWB - Address

2. HAWB - Other

2. HAWB – Break Down

2. HAWB – Marks & Desc

2. HAWB – Finished

3. Gen MAWB

MAWB No must exist in the HAWB

3. Gen MAWB

3. Gen MAWB

3. Gen MAWB

3. Gen MAWB

3. Gen MAWB – Finished

4. InvoiceSelect INVOICE from MENU

When in the HAWB MAINTENANCE ， the shortcut to INVOICE is In the bottom

4. Invoice

4. Invoice

5. CostSelect COST from MENU

When in the HAWB MAINTENANCE ， the shortcut to COST is in the bottom

5. Cost

5. Cost

6. Agent InvoiceSelect AGENT INVOICE from MENU

When in the HAWB MAINTENANCE ， the shortcut to AGENT INVOICE is in the bottom

6. Agent Invoice

6. Agent Invoice

6. Agent Invoice

6. Agent Invoice

Report

1. Manifest

2. Profit and Loss

1. Manifest

• Click “MANIFEST” in Job’s shortcut

1. Manifest - Print

• Select records, then click “Print”

1. Manifest - Preview

1. Manifest – Fax/Email with HBL and Agent Invoice

• Check the checkbox “Fax or Email with HBL and Agent Invoice

1. Manifest - Email

• Click the button (with orange square) to add new email address;

• Click phonebook (with green square) to add new address with phonebook data, then click Email to send email

2. Profit and Loss

• Select (C) Air Export

2. Profit and Loss – Search/Export

• Input search criteria then click “Search”• Select records then click “Print” to print or export

.pdf file / “Export” to export Excel file

2. Profit and Loss - Finished

Air Import Process

1. JOB – Like a folder, P & L report calculates based on job

2. HAWB

3. Gen MAWB

1. Job

1. JobClick NEW

1. JobSelect JOB PREFIX

1. Job - Saved

2. HAWBSelect HAWB from Menu

When in JOB MAINTENANCE ， The shortcut to HAWB is in the bottom

2. HAWB - General

2. HAWB - Address

2. HAWB – Marks & Desc

2. HAWB - Other

2. HAWB – Finished

3. Gen MAWB

MAWB No must exist in the HAWB

3. Gen MAWB

3. Gen MAWB

3. Gen MAWB

3. Gen MAWB – Finished

Report

1. Manifest

2. Profit and Loss

1. Manifest

• Click “MANIFEST” in Job’s shortcut

1. Manifest - Print

• Select records, then click “Print”

1. Manifest - Preview

1. Manifest - Email

• Click the button (with orange square) to add new email address;

• Click phonebook (with green square) to add new address with phonebook data, then click Email to send email

2. Profit and Loss

• Select (D) Air Import

2. Profit and Loss – Search/Export

• Input search criteria then click “Search”• Select records then click “Print” to print or export

.pdf file / “Export” to export Excel file

2. Profit and Loss - Finished