leadership fire: how to get extraordinary things done – consistently! developed and prepared for:...
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Leadership Fire: How to Get Extraordinary Things
Done – Consistently!
Developed and Prepared for: Executive Assistants Spring Conference
Developed and Facilitated by: Jan Dwyer Bang, MBA, CSP
OverloadActivity overloadChange overloadChoice overloadCommitment overloadCompetition overloadDebt overloadDecision overloadInformation overloadExpectation overload
Fatigue overloadPeople overloadTechnology overloadProblem overloadWork overload
From Margin, Richard A. Swenson, M.D
What is your Biggest Time Barrier?
Barriers Paper Priorities People Other
Leadership – is what we do, not what position we hold. Leading is influencing others.
“Whether the value is family, teamwork, hard work, or fun, the truest measure of what leaders deeply believe is how they spend their time.” -The Leadership Challenge, Kouzes & Posner
Leadership Self AssessmentIn your Appendix
Myths of Time/Life Management
Time can be managed.
More and faster is better.
People and circumstances can make us act in certain ways.
Life Management Principles
Time must be budgeted.
Your ability to make decisions on your use of time should be based on your life mission, goals, and responsibilities.
You need to understand your own limits.
Life Management Principles
You can seize time when you schedule it far in advance.
The ability to apply assertive communication and say “no” is critical to managing your schedule and your life.
You must know your own natural rhythms
of maximum effectiveness.
Twelve Dimensions of Life/Self Management
1. Attitudes – Are you an internal or external thinker?
2. Goals – Top time masters develop clear goals and then focus on the activities that will achieve them.
3. Priorities – After setting your goals, then you determine what activities must be done to help you reach the goal. (Important vs. urgent)
4. Analyzing – No one can really master their time use until they know how they spend their time now.
5. Planning – Planning is the only way to break out of the reactive pattern. It is deciding what to do.
6. Scheduling – Is deciding when to do what you have decided to do.
Twelve Dimensions of Life/Self Management
7. Interruptions – Interruptions are a part of your job – accept the uncontrollable and control the controllable.
8. Meetings – Eliminate wasted time in meetings!
9. Written Communications – Learn to trim unnecessary parts and concentrate only on those things that help us achieve results.
10. Delegation – Horizontal and vertical
11. Procrastination – This is doing a low-priority action or task instead of high-priority ones. Things that are unpleasant/things that are difficult/things that involve tough decisions. (SELF-SABOTAGE)
12. Team Time – What’s the best use of OUR time? Respect and help others.
Time Mastery ProfileIndividual Reflection – 15 minutes
1. What did you discover about your time mastery strengths?
2. What did you discover about your areas of greatest opportunity?
3. Identify one time mastery category that you would like to work on and read the pages associated with that category (pages 10-33)
4. Read the pages, including key concepts and start to fill out Action Plan.
Time Mastery ProfileShare with Partner – 15 minutes
1. Share your greatest strengths and weaknesses.
2. Talk about your ideas on improving your time mastery category. Brainstorm other ideas
3. Transfer ideas on Index Cards on your table.
Where to Begin
“If we want to make significant changes, we can’t just change attitudes, behaviors, methods , or techniques; we have to change the basic paradigms out of which they grow.”
-Stephen R. Covey, First Things First
Leadership Fire
“Success is not the result of spontaneous combustion. You must set yourself on fire.” – Reggie Leach
Connect your goals with your mission!
Write a mission statement by asking yourself:– What’s most important?– What gives your life meaning?– What do you want to be and to do in your life?
First Things First, Stephen Covey
Laser Focused Goals
• Why do I want this goal?• What will the goal look like when it is
completed?• How will I feel like when the goal is
completed?
M=Measurable
T= Time Bound
GOALS
By April 30th, I will have my office filing system completed.
SAMPLE GOALS
By creating an organized space in my office by eliminating unwanted paper and by designing a system that works, I will feel more productive and energized in my work.
WHY?
• Business
• Career
• Mental/Learning
• Physical
Goals
• Spiritual
• Emotional
• Relational
• Financial
Goals
Plan Weekly• Review your “why”
• Schedule your “big rocks”
• Schedule the week
From First Things First, Dr. Stephen Covey
Plan Daily
• Check today’s appointments
• Make a realistic list
• Prioritize
From First Things First, Dr. Stephen Covey
How to Prioritize
• Is this a High Value Activity?
• What am I doing this morning to reach my goal(s)?
• What am I doing this afternoon to reach my goal(s)?
Quadrant 2 Living
Crisis Preparation/True Recreation
Interruptions? Trivia, busywork
URGENT NOT URGENT
IMPORTANT
NOT IMPORTANT
Systems
• Create a series of activities that you do on a daily/weekly basis
• Set up benchmarks that will help you reach your goals
• Tickler files (43 folders- 31 daily (1-31); and 12 more labeled with the months)
• Daily calendar/Daily tickler folder• Action lists
Accountability: Actions toward or involving others that reflect the integrity of the person you want to be.
Follow-Through
• Just do it!• Start now• Set a timer• Recognize your own barriers
Follow through
To press on in an activity or process; especially to a conclusion
Ideas for Just Doing it!
1.Kitchen timer
2.Delayed gratification
3.Be accountable to someone else
4.Use technology for reminders
Action Steps
• Better manage time, set goals, and accomplish what matter most
• Overcome barriers that hijack your time
Key Goals
• Discover systems, processes, and tools to keep you focused and handle multiple priorities
• Recognize your own responsibility to “light your leadership fire” to move you and your team forward with results
Key Goals
Leadership Fire: How to Get Extraordinary Things
Done – Consistently!
Developed and Prepared for: Executive Assistants Spring Conference
Developed and Facilitated by: Jan Dwyer Bang, MBA, CSP
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