job analysis

Job Analysis

Ms.Sadhana BanerjiAsst.Professor

Introduction.What is Job?A job is a bundle of related tasks.For e.g. examining the CV of a job seeker

is a task. The whole lot of task relating to recruitment constitute a job.

What is Job analysis?? Job analysis is a formal and detailed examination of

jobs. It is the process of gathering information about a job.

It is a systematic analysis of each job for the purpose of collecting information as to what the job-holder does, under what circumstances it is performed and What qualifications are required for doing the job.

Outcomes of Job analysis Job Description It is a statement of the

purpose, scope, duties and responsibilities of a specific job.

Job specification. It is a statement which

lays down the minimum qualifications training and experience essential for each job.

Job Description A job description

A written statement of what the worker actually does, how he or she does it, and what the job’s working conditions are.

Sections of a typical job description Job identification Job summary Responsibilities and duties Supervision Relation to other jobs Machine ,tools and equipment

Working conditions

The Job Descriptioni)Job identification

Job title: name of job Grade: where it fits in the hierarchy

ii)Job summary Describes the general nature of the job Lists the major functions or activities

Contd..iii)Job duties and responsibilities.What needs to be done?How it should be done?Also describes the responsibilities.

Related to the custody of money, the supervision of workers.

The Job Description (cont’d)iv)Relationships (chain of command)

Reports to: employee’s immediate supervisor Supervises: employees that the job incumbent

directly supervises Works with: others with whom the job holder will

be expected to work. Outside the company: others with whom the job

holder is expected to work and come into contact with externally.

Format : Job DescriptionsDepartment ……………… Section

…………………………Job title ……………………………….. Job

grade………………………Reporting to (job title) ……………………………………………….……….Overall purpose of Job ………………………………………………………Main activities / tasks ………………………………………………………..Special requirements (tools and equipment used)External contacts, etc) ……………………………………………………….Other features of job (shift or night work, travelling ………………………………………………………………………………………………………….Working conditions …………………………………………………………..Relation to other jobs ………………………………………………………..Nature of supervision required …………………………………………….

Job specificationJob Specification It is a statement which lays down

the minimum qualifications, training and experience essential for each job.

Job SpecificationsWhat human traits and experience are

required to do the job well? Qualifications Prior experience Special training Personality factors Physical characteristics Other attributes/qualities

Characteristics of Job specification…

1.Physical and Demographic: Such as physique, height ,age ,gender, education etc.

2.Mental aptitude: Such as intelligence, judgment, creativity, ability to make decision etc.

Contd..3.Personal characteristics or traits.( appearance ,features, voice )4.Emotional characteristics. (aggressiveness temperament emotional

maternity.)5. Social characteristics. adaptability in

human relationships, ability to mould ,cooperativeness.

Format : Job SpecificationsJob title ……………………………….. Section …………………………Department ……………………………………………………………………Age limits ………………………………………………………………………Knowledge and skills …………………………………………………………Education, qualifications and special training ……………………………..Experience …………………………………………………………………….Personality requirements …………………………………………………….Physical requirements ……………………………………………………….Other requirements ………………………………………………………….Special remarks ………………………………………………………………