job analysis
TRANSCRIPT
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Job Analysis
Ms.Sadhana BanerjiAsst.Professor
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Introduction.What is Job?A job is a bundle of related tasks.For e.g. examining the CV of a job seeker
is a task. The whole lot of task relating to recruitment constitute a job.
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What is Job analysis?? Job analysis is a formal and detailed examination of
jobs. It is the process of gathering information about a job.
It is a systematic analysis of each job for the purpose of collecting information as to what the job-holder does, under what circumstances it is performed and What qualifications are required for doing the job.
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Outcomes of Job analysis Job Description It is a statement of the
purpose, scope, duties and responsibilities of a specific job.
Job specification. It is a statement which
lays down the minimum qualifications training and experience essential for each job.
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Job Description A job description
A written statement of what the worker actually does, how he or she does it, and what the job’s working conditions are.
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Sections of a typical job description Job identification Job summary Responsibilities and duties Supervision Relation to other jobs Machine ,tools and equipment
Working conditions
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The Job Descriptioni)Job identification
Job title: name of job Grade: where it fits in the hierarchy
ii)Job summary Describes the general nature of the job Lists the major functions or activities
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Contd..iii)Job duties and responsibilities.What needs to be done?How it should be done?Also describes the responsibilities.
Related to the custody of money, the supervision of workers.
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The Job Description (cont’d)iv)Relationships (chain of command)
Reports to: employee’s immediate supervisor Supervises: employees that the job incumbent
directly supervises Works with: others with whom the job holder will
be expected to work. Outside the company: others with whom the job
holder is expected to work and come into contact with externally.
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Format : Job DescriptionsDepartment ……………… Section
…………………………Job title ……………………………….. Job
grade………………………Reporting to (job title) ……………………………………………….……….Overall purpose of Job ………………………………………………………Main activities / tasks ………………………………………………………..Special requirements (tools and equipment used)External contacts, etc) ……………………………………………………….Other features of job (shift or night work, travelling ………………………………………………………………………………………………………….Working conditions …………………………………………………………..Relation to other jobs ………………………………………………………..Nature of supervision required …………………………………………….
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Job specificationJob Specification It is a statement which lays down
the minimum qualifications, training and experience essential for each job.
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Job SpecificationsWhat human traits and experience are
required to do the job well? Qualifications Prior experience Special training Personality factors Physical characteristics Other attributes/qualities
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Characteristics of Job specification…
1.Physical and Demographic: Such as physique, height ,age ,gender, education etc.
2.Mental aptitude: Such as intelligence, judgment, creativity, ability to make decision etc.
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Contd..3.Personal characteristics or traits.( appearance ,features, voice )4.Emotional characteristics. (aggressiveness temperament emotional
maternity.)5. Social characteristics. adaptability in
human relationships, ability to mould ,cooperativeness.
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Format : Job SpecificationsJob title ……………………………….. Section …………………………Department ……………………………………………………………………Age limits ………………………………………………………………………Knowledge and skills …………………………………………………………Education, qualifications and special training ……………………………..Experience …………………………………………………………………….Personality requirements …………………………………………………….Physical requirements ……………………………………………………….Other requirements ………………………………………………………….Special remarks ………………………………………………………………