inductionword.doc new staff hrd
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8/13/2019 Inductionword.doc New Staff HRD
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STAFF INDUCTION PROCEDURE
1. When a new staff member is appointed, the HR Department sends him orher a copy of an induction checklist (see below) with his or her contract ofemployment.
2. t the same time the HR Department sends the followin! letter to the seniorstaff member most closely in"ol"ed in the staff member#s recruitment$
%o$dmin &ection Head'Head of &chool
Dear
Induction for new member of staff
ame$
&tart date$
%he followin! !uidelines ha"e been prepared to make sure new members of staff
are made welcome on their first day and helped to settle into irkbeck *uickly andto ensure that they are !i"en all the information and !uidance they need tobecome familiar with the +olle!e and its procedures and practices.
%he new appointee will ha"e recei"ed induction information with their contract of
employment and will epect to be assi!ned a mentor when they take up their post.
-lease choose someone to act as a mentor and !o throu!h the !uidelines when thenew member of staff takes up his'her appointment. %he mentor does not ha"e tobe a senior member of staff but should be a collea!ue who is willin! and able topro"ide appropriate support.
nce completed, the induction checklist should be returned to &taff De"elopment.
%hank you for your help.
/ours sincerely
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HR DepartmentNew Staff Induction Procedure
uide!ines for "entors
%he induction process should help to welcome new members of staff when they
take up their post and !i"e them the necessary information and ad"ice to settle in,find their way around and incorporate them into their school or section.
0t is important that new staff are not hampered in their work by lack of information
and are put in touch with other collea!ues who are able to support and encoura!ethem.
0nduction is carried out as follows$
1. +entral induction sessions
ne day sessions are or!anised by &taff De"elopment to introduce new staff toirkbeck and its senior administrati"e staff and to eplain its history and how itoperates.
&essions are held in the utumn and &prin! terms and all new members of staff
are re*uired to attend a session.
Details are circulated by &taff De"elopment and publicised on the &taff
De"elopment website.2. 0nduction to the &chool or &ection
%his is the role of the mentor.
+hecklists for eneral uidance and &afety are attached to ensure essential
areas are co"ered at the appropriate time.
&uccessful entorin!
Remember how it felt when you first arri"ed at irkbeck and what information
and actions helped you to settle in and what problems you encountered.
&hare your ac*uired knowled!e and eperience in a friendly way with the new
appointee.
e!otiate and a!ree how best to work to!ether 3 when and how often to meet
3 how and where to make contact.
ct as an access point to other people and help the new member of staff to
build up their own network of contacts. /ou aren#t epected to know all theanswers.
ood entors are
pproachable
+onfidential and discreet
Reliable
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Staff Induction C#ec$!istNew "ember of Staff
ame$ &tart Date$
4ob %itle$ &chool$
Induction "entor
ame$ 4ob %itle$
First Da%
&e!come
0ntroduction to collea!ues
%our of &chool or department$
+loakroom'toilet facilities
%ea and coffee facilities' !eneral caterin! facilities
o throu!h first pa!e of Welcome to irkbeck document (sent to all new staff with contract)
+onfirm hours of work (start and finish times)
+onfirm annual lea"e (5ntitlement, bookin! procedure and completion of the annual lea"ecard)
&how entry and eit points to buildin!
ettin' Started
0ssue and eplain internal telephone directory
0ssue and eplain school handbook
i"e email address and telephone number
5plain team dri"es, shared and personal folders
i"e any rele"ant computin! information
i"e or!anisational charts'lists
Pa% Arran'ements
+onfirm pay dates
%ell location of -ayroll &ection
-67 sent to -ayroll
First &ee$
(ob Re)uirements *e+p!ained b% !ine mana'er,
Role and responsibilities
-erformance standards
&uper"ision'probation eplained
Persona! and Professiona! De-e!opment *e+p!ained b% !ine mana'er,
irkbeck &taff De"elopment &trate!y
"isce!!aneous
8sin! the colle!e#s 9ibrary facilities
8sin! ++s computin! facilities
0D card (see -hoto 8nit)
Recei"ed in"itation to the 0ntroduction to irkbeck day
"eetin's wit# Senior Staff
eetin! with the Dean'Director
eetin! with Head of &chool'Deputy Director
Staff Safet% Induction
First Da%
+heck +olle!e &afety -olicy recei"ed (sent to all new staff with contract)
0ntroduction to &chool'&ection &afety fficer
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0ssue &chool'Departmental &afety -olicy
5plain 5mer!ency rran!ements$
:ire alarms
Raisin! the alarm'diallin! 777
5"acuation procedures
5its
5plain ccident'0ncident reportin! procedures:irst id +ontact
+onduct Risk ssessment rele"ant to role
5plain any rele"ant safety'hy!iene precautions
5plain any rele"ant super"isory safety responsibilities
First &ee$
0dentify any safety trainin! needs and arran!e trainin!
+heck understandin! of safety policies and risk assessment
First "ont#
rran!e attendance at irkbeck &afety 0nduction &ession
+ontact$
%om c+artney (&afety fficer)%elephone$ ;21
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