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STAFF INDUCTION PROCEDURE

1. When a new staff member is appointed, the HR Department sends him orher a copy of an induction checklist (see below) with his or her contract ofemployment.

2. t the same time the HR Department sends the followin! letter to the seniorstaff member most closely in"ol"ed in the staff member#s recruitment$

%o$dmin &ection Head'Head of &chool

Dear

Induction for new member of staff

ame$

&tart date$

%he followin! !uidelines ha"e been prepared to make sure new members of staff

are made welcome on their first day and helped to settle into irkbeck *uickly andto ensure that they are !i"en all the information and !uidance they need tobecome familiar with the +olle!e and its procedures and practices.

%he new appointee will ha"e recei"ed induction information with their contract of

employment and will epect to be assi!ned a mentor when they take up their post.

-lease choose someone to act as a mentor and !o throu!h the !uidelines when thenew member of staff takes up his'her appointment. %he mentor does not ha"e tobe a senior member of staff but should be a collea!ue who is willin! and able topro"ide appropriate support.

nce completed, the induction checklist should be returned to &taff De"elopment.

%hank you for your help.

/ours sincerely

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HR DepartmentNew Staff Induction Procedure

uide!ines for "entors

%he induction process should help to welcome new members of staff when they

take up their post and !i"e them the necessary information and ad"ice to settle in,find their way around and incorporate them into their school or section.

0t is important that new staff are not hampered in their work by lack of information

and are put in touch with other collea!ues who are able to support and encoura!ethem.

0nduction is carried out as follows$

1. +entral induction sessions

ne day sessions are or!anised by &taff De"elopment to introduce new staff toirkbeck and its senior administrati"e staff and to eplain its history and how itoperates.

&essions are held in the utumn and &prin! terms and all new members of staff

are re*uired to attend a session.

Details are circulated by &taff De"elopment and publicised on the &taff

De"elopment website.2. 0nduction to the &chool or &ection

%his is the role of the mentor.

+hecklists for eneral uidance and &afety are attached to ensure essential

areas are co"ered at the appropriate time.

&uccessful entorin!

Remember how it felt when you first arri"ed at irkbeck and what information

and actions helped you to settle in and what problems you encountered.

&hare your ac*uired knowled!e and eperience in a friendly way with the new

appointee.

e!otiate and a!ree how best to work to!ether 3 when and how often to meet

3 how and where to make contact.

ct as an access point to other people and help the new member of staff to

build up their own network of contacts. /ou aren#t epected to know all theanswers.

ood entors are

pproachable

+onfidential and discreet

Reliable

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Staff Induction C#ec$!istNew "ember of Staff

ame$ &tart Date$

4ob %itle$ &chool$

Induction "entor

ame$ 4ob %itle$

First Da%

&e!come

0ntroduction to collea!ues

%our of &chool or department$

+loakroom'toilet facilities

%ea and coffee facilities' !eneral caterin! facilities

o throu!h first pa!e of Welcome to irkbeck document (sent to all new staff with contract)

+onfirm hours of work (start and finish times)

+onfirm annual lea"e (5ntitlement, bookin! procedure and completion of the annual lea"ecard)

&how entry and eit points to buildin!

ettin' Started

0ssue and eplain internal telephone directory

0ssue and eplain school handbook

i"e email address and telephone number

5plain team dri"es, shared and personal folders

i"e any rele"ant computin! information

i"e or!anisational charts'lists

Pa% Arran'ements

+onfirm pay dates

%ell location of -ayroll &ection

-67 sent to -ayroll

First &ee$

(ob Re)uirements *e+p!ained b% !ine mana'er,

Role and responsibilities

-erformance standards

&uper"ision'probation eplained

Persona! and Professiona! De-e!opment *e+p!ained b% !ine mana'er,

irkbeck &taff De"elopment &trate!y

"isce!!aneous

8sin! the colle!e#s 9ibrary facilities

8sin! ++s computin! facilities

0D card (see -hoto 8nit)

Recei"ed in"itation to the 0ntroduction to irkbeck day

"eetin's wit# Senior Staff

eetin! with the Dean'Director

eetin! with Head of &chool'Deputy Director

Staff Safet% Induction

First Da%

+heck +olle!e &afety -olicy recei"ed (sent to all new staff with contract)

0ntroduction to &chool'&ection &afety fficer

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0ssue &chool'Departmental &afety -olicy

5plain 5mer!ency rran!ements$

:ire alarms

Raisin! the alarm'diallin! 777

5"acuation procedures

5its

5plain ccident'0ncident reportin! procedures:irst id +ontact

+onduct Risk ssessment rele"ant to role

5plain any rele"ant safety'hy!iene precautions

5plain any rele"ant super"isory safety responsibilities

First &ee$

0dentify any safety trainin! needs and arran!e trainin!

+heck understandin! of safety policies and risk assessment

First "ont#

rran!e attendance at irkbeck &afety 0nduction &ession

+ontact$

%om c+artney (&afety fficer)%elephone$ ;21