induction training 2013. end of january review eligibility list assess campus induction materials...

INDUCTION TRAINING

2013

End of January

Review eligibility list Assess campus induction materials and

order any items that are missing. Begin planning the date, time and

location for your ceremony

Review of Eligibility List

You will receive your campus eligibility list at the end of January.

You will need to review your list and remove anyone that is not in good standing with your campus.

You will need faculty approval of your list.

The list needs to be returned to the Executive Director in early February.

Eligibility Review

Assess Materials

After you begin reviewing your list – now is the time to make sure you have all of the required materials.

You need to have: 2 – Three branch candelabras 6 – Tapered purple candles 2 – Purple pens 1 – White table cloth for front table 1 – STTI flag set 1 – STTI banner Purple ribbons and pins (enough to cover inductees

attending)

Induction Materials

Induction Materials

Beginning Planning

One of the first things you will need to do is to begin planning the date, time and location where you will be having your induction.

Chapter preferences include: *Date: Between May 1 and September 1*Location: At the campus if at all possible*Student/faculty speakers*Cake and Beverages

Budget Planning

As we have mentioned – you won’t know exactly how many people you will have attend.

Using the example in the previous slide…you started with 100 on your list, you estimate 35 will accept and 25 will RSVP. You are entitled to $30 per member that RSVP’s or attends. In addition you will receive $30 for up to 5 campus guests or assistants.

25 + 5 = 30 X 30 = $900

Invitation

No less than 90 days out from your ceremony, you should send an Eventbrite invitation to all qualified candidates, members and campus administration.

You will need to coordinate this with the Eventbrite coordinator at your campus.

The invitation will stipulate that each candidate may bring up to 2 adult guests.

Invitation Example

Ceremony Enhancements

Flowers Refreshments Speakers Tech Support

Flowers

Flowers

Cakes

Cakes

Speakers

Extras

Photographer: Try to use one of your campus support staff. Pictures can be uploaded to our Dropbox account.

Gifts: In most cases a single rose is a nice thing to give your inductees to help make them feel special.

Pictures

Special Touches

Ceremony Materials

Prior to the ceremony, each campus will receive the following (electronically) from the chapter:

*Induction Program*Induction Script*Induction Power Point*Honor Roll Sheets*Temporary Certificate

*Link to President’s Speech

Honor Roll Sheets

Temporary Certificate

Getting Prepared – 7 Days Out

*Contact campus operational personnel to notify them of room design

*Copy and print programs

*Print a copy of the power point and script for the podium

*Print temporary certificates for all inductees

*Secure personnel for registration table and photography

Day of Event

Set head table Decorate tables Pick up flower arrangements Load power point and check sound for

video Print program names insert Print copies of release forms (as needed) Double check certificates, honor roll,

pens, pins/ribbons

Setting Up

Setting Up

Ceremony

Your ceremony will follow the program with verbiage from the script.

After the welcome and key note address – the script begins with the “introduction”.

As new members are presented, they come up to the podium and are handed their certificate. This is when you will pin the purple ribbon.

Following the conclusion on the script – you may want to finish with quotes on what this means to students and promote making this special.

Conclusion

Thank you for attending the 2013 induction training! If you need anything, most resources can be found on the induction training web page: http://www.omicrondelta.net/InductionTraining.html

Jo Hoffmeier, Induction Coordinator

jahoffme@gmail.com