india loc setups
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Oracle India Localization
Overview of Setting Up India Localization
This section contains an overview of each task you need to complete to set up Oracle IndiaLocalization.
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Oracle India Localization
Setup Checklist
The following table lists setup steps and a reference to their location within the Application. After youlog on to Oracle Applications, complete these steps to implement Oracle India Localization:
Oracle India Inventory
Step No
Required
Step Title
Step 1
Required
Define Organization Additional Information
Step 2
Optional
Define Trading Registration Details
Step 3
Required
Define Accounts Information for Organization
Step 4
Required
Define Tax Calendar
Step 5
Optional
Define Excise Invoice Generation
Step 6
Required
Define Sub Inventory Locations
Step 7
Required
Define Item Localization Information
Step 8
Required
Define Tax Codes
Step 9
Required
Define Tax Categories
Step 10
Required
Define Item Categories
Step 11
Optional
Define Manual BOM
Oracle India Purchasing
Step 12
Required
Define Supplier Additional Information
Oracle India Payables
Step 13
Required
Define TDS Related Information for the Organization
Step 14
Required
Define Income Tax Authority
Step 15
Required
Define TDS Sections
Step 16
Required
Define TDS Tax Codes
Step 17
Required
Defining TDS year Information
Step 18
Required
Define TDS Details for Suppliers
Step 19
Required
Define Customs Authority
Step 20
Required
Defining BOE Agent
Step 21
Required
Define Excise Authorities
Oracle India Order Management
Step 22
Required
Define Bond Registers
Step 23
Optional
Define Assessable Price Lists
Oracle India Receivables
Step 24
Required
Customer Additional Information
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Oracle India Localization
Setup Steps
Step 1 Define Organization Additional Information
You must define the structure of your Inventory organizations and locations, which would be reportingto the Local Tax Authorities. The information defined at this level would be the basis for Recording,Reporting and accounting of the location taxes. Apart from this the user would also define theorganization registration details with Excise, Customs, Sales Tax and TDS authorities.
This information is available in additional organization information are the basic data for all IndiaLocalization activities and accounting. The Organization and Locations defined through CommonApplication would be available for setup. While creating the additional organization information, it ismandatory to create two sets of records, one at null location level and another with location.
The master child relationship among the organization and location would be used only forconsolidation of excise registers at Master organization level.
See Also: Defining Organization Additional Information, India Local Inventory ChapterStep 2 Define Organization Trading Information
You would enter the information of the organizations registered under the Central Excise Rules as aDealer/Depot. Navigate to Trading Information Tab of the Additional Organization Information to enterExcise Registration details of a Dealer.
The information entered here would be printed on all relevant reports and invoices raised from thisOrganization.
You would ensure that no values are entered in any of the fields falling under the Excise region of theTax Information tab of the additional organization information. Any value entered in this region wouldcategorize this organization as a Manufacturing Organization.
See Also: Defining Trading Registration Details, India Local Inventory Chapter
Step 3 Define Organization Accounting Information
You would assign the appropriate General Ledger Accounts to which the Localization Taxes have tobe posted in the Account Information tab of the Organization Additional Information screen. Thevalues entered in the Parameters region would determine the behavior of localization taxes calculatedfor certain transactions.
You will have to enter the register preferences. The excise register that should be hit when you shipexcisable goods would depend on the preferences assigned against each register. The register withthe lowest value would be considered first. The next register would be considered only when theexcise liability arising from the transaction exceeds the current register balance.
The only deviation from this logic would be when you check the Allow have balances in PLA field. Ifthis field is checked, then the PLA, when preferred, would be hit, even-though, the duty liability ishigher then the available balance in PLA.
See Also: Defining Accounting Information for Organization, India Local Inventory Chapter
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Step 4 Define Tax Calendar
Localization taxes would be calculated only when the transaction falls within the active year. You cankeep only one year active at a time. The Tax Calendar defined for an Organization NULL locationwould be defaulted to the other Organization Additional Information records created for the locationswith this organization.
See Also: Defining Tax Calendar, India Local Inventory ChapterStep 5 Define Excise Invoice Generation
This feature can be used to automate the Excise Invoice document sequence generation. You cansetup a document sequence for the combination of Transaction Type, Order/Invoice Type andRegister Type. You can define an alpha/numeric value which would be prefixed to the number seriesgenerated for each excise invoice. The setup would be restricted to the Order/Invoice Types for whichit is created. For all other Excise Invoices which are created using Order/Invoice Types for whichsetup has not been made, the system use the default number series. This would be a numeric series,starting with 1, incremented by one. The sequence would be different for each Organization/locationand the nature of clearance. Within the organization, the sequence would be different for theDomestic clearances and Export Clearances.
Before defining the user definable prefixes and excise invoice numbers, setups needs to be done indefine Bond register where the user needs to associate an Order type for all transactions OrderManagement module and Transaction source for all transactions from Accounts Receivable module.The Order type and transaction source will be associated with different type of excise removals (likedomestic with excise, Bond, Export with excise etc.). Only after associating an Ordertype/Transaction source with an excise related transaction type, user should define the user definableprefixes and excise invoice numbers in this region.
See Also: Defining Excise Invoice Generation, India Local Inventory ChapterStep 6 Define Sub-Inventory Locations
As a part of Localization setup, the sub-inventories have to be associated to a combination of
Organization/Location. Excise related transactions and records would be updated only for those subinventories that are identified as bonded for manufacturing organizations and as traded for tradingorganizations.
See Also: Defining Sub Inventory Locations, India Local Inventory Chapter
Step 7 Define Item Localization Information
The recording, recoverability and reporting of localization taxes would depend on the India
Localization related information setup for the item. These values have to be entered in the IndiaLocalization context of the Items DFF, attached to the Item Master.
The updation of the Dispatch transaction into the Excise Register would be considered only when theExcise Flag is set to YES. Similarly, considering CENVAT Credit and updating the Excise Registers,for a Receiving transaction would be considered only when the Modvat flag is set to Yes. Theoption chosen in the Item Class attribute would be the basis on which, the type of excise creditregister that has to be hit. Items classified in the other classes (such as OTIN, OTEX) would not beconsidered for any excise record updation.
The Trading Flag would work together with the organization Trading Information setup. RG23DRegister would be hit only when the Trading item is transacted in a trading item.
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See Also: Item Definition, India Local Inventory Chapter
Step 8 Define Tax Codes
The Tax Definition is a localization feature to define taxes that are applicable to the transactions
created in your organization. The Taxes can be classified in different Types. The Type would be
useful to recognize the relevance of the tax for the Excise Registers, Sales Tax form generation andTDS Certificate generation. The Type chosen would also have influence over the behavior of otherfields in this form. You can specify the Tax Rate, surcharge, recoverability, rounding rule, expenseaccount code, Tax (Third party) vendor, multi-currency and effective period for the Tax. In a multi-organization setup, Taxes would be specific to an organization. On choosing the Taxes Localizedoption from the menu, you would get the list of Inventory Organizations, to choose from. The tax
defined can be used only for the organization for which it is defined.
Taxes once saved, cannot be updated.
See Also: Defining Tax Codes, India Local Inventory Chapter
Step 9 Define Tax Categories
If you can identify your purchase and sales transactions into clear categories, for which a similar setof taxes with similar precedence and calculation are applicable, then you can group such taxes into aTax Category. In a Tax Category you can choose the Taxes, along with the precedence order andcalculation basis.
An Item Class can be identified for a Tax Category. These taxes would default for all the Items fallingin this class. This would be useful, where the Item class drives the tax applicability. These taxeswould default for the transactions created for the items in the item class. You can however, manuallyadd new tax lines and can change, delete, change precedence for the defaulted lines.
See Also: Defining Tax Categories, India Local Inventory Chapter
Step 10 Define Item Categories
Item Category allows you to assign Tax Categories to an inventory items in an Organization. You canattach an item category to the Additional customer/supplier information. The Taxes defaulted for atransaction line would be based on the Item Category attached to the Supplier/customer and the TaxCategory assigned to the Item in this category.
See Also: Defining Item Category List, India Local Inventory Chapter
Step 11. Define Manual Bill Of Material (BOM)
Use this feature to enter Bill of Material for a Finished Item. It would be required only when you havenot implemented Oracle BOM. You can define can define a Bill of material for same item effectiveduring different periods. This feature would be would be required for Duty Drawback Processing andOutside Processing transactions.
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The BOM setup can be made only for a finished goods Inventory item.See Also: Defining Manual BOM, India Local Inventory Chapter
Step 12 Define Supplier Additional Information
Before you start using the Supplier/ supplier site for a localization transaction, it would be a necessaryfor you to define India Localization related information for the Supplier/ Supplier Site. The supplierregistration information, with various tax authorities, Assessable Price List that would be the base forthe calculation of the Excise Base Amount and default Item Category can be defined here. Thedefinition would be the can be for the Supplier NULL Site and for Supplier Site. The primarily Taxdefaulting would be from the Supplier Site. In absence of any Tax Category at this level, the systemwould pickup the value from the NULL Site. If you are working on a multi-org environment, then theAddition supplier information defined for a Supplier Site from one organization cannot be accessedfrom any other organization.
You will also have to enter the Income Tax and TDS related details applicable for the Supplier Site.
If your supplier is located within the State where your organization is located, then you should enterhis Registration Number with the Local Sales Tax Authority in the LST Reg. No. Field. Else, youshould be entering the CST Number in the CST Reg. No field. However, you would leave both thefields blank when the Supplier Site is not registered as dealer with any of the Sales Tax Authorities.This setup is mandatory for the generation of Sales Tax Reports provided by localization fortransactions within the state, outside the state and transactions from un-registered dealers.
See Also: Defining Supplier Additional Information, India Local Purchasing Chapter
Step 13 Define Organization Income Tax Registration Info
If you plan to use the TDS functionality for an Organization, it would become mandatory for you toenter the Income Tax Registration details in the India Org. Info context of the DFF attached to theOrganization screen.
See Also: Defining Organization TDS Information, India Local Payables Chapter
Step 14 Define Income Tax Authority
The liability arising from the Income Tax Deducted at source, while making supplier payments needsto be accounted against an Income Tax Authority. You would create a Supplier and Site for thisAuthority. Additionally, in the Type field on the Classification tab, choose Tax Authority-IND. Ondoing this, when defining a Tax Deduction at Source Type of Tax, the Supplier name would be listedin the Vendor field LOV on the Tax Definition screen
See Also: Defining Income Tax Authority, India Local Payables Chapter
Step 15 Define TDS Sections
India Localization comes with pre-seeded, default TDS Sections in the database. However, you
should review these default sections and decide whether to change them to suit your business needs.If you want or need to change them, you should query on the TDS_Sections from the Purchase
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Lookup Codes and add a new record, with the relevant descriptions and the effective period. As thesame codes are also used for the Works Contract Tax applicable in you state, you might prefer to anew records for defining the relevant sections.
See Also: Defining TDS Sections, India Local Payables Chapter
Step 16 Define TDS Tax Codes
You would use the Tax Definition screen to define the TDS Codes. Choose the Tax Deduction atSource option in the Type LOV. Select the Vendor Name, Vendor Site, Account and TDS SectionNo. Enter the value in the Percentage and Rounding Factor fields. Enter the value in the Surchargefield, wherever necessary.
See Also: Defining TDS Tax Codes, India Local Payables Chapter
Step 17 Define TDS Year
Before you start using the TDS functionality in an Organization, you will have to setup TDS Year
Information. This year would be the Income Tax Reporting Year and is independent of the Tax
Calendar defined in the Inventory Module. The TDS limits and TDS reports TDS Certificate would bebased on the period. This year would be the Financial Year defined under the Income Tax Act. Therecan only be one TDS Year open at a time.
See Also: Defining TDS Year, India Local Payables Chapter
Step 18 Define Supplier Additional Information - TDS Details
For the supplier for whom the TDS has to be calculated, recorded and reported, you will have todefine the TDS Details in the Supplier Additional Information. You would define the RegistrationDetails and the Applicable TDS Sections and TDS Tax Code that has to default for the transactioncreated for the Supplier.
Where the Registration and the Tax calculation details are the same for all supplier sites, you candefine the TDS Details for the Supplier NULL Site. The same details would be applicable for alltransactions created any of the Sites.
Where the TDS Details are different for the Sites, you can define the Registration Details at the
Supplier NULL Site. For all the sites setup made for this Supplier, the TAN No and Ward Number
defaults. You will have to enter the TAN No. and the TDS TAX Name and the relevant TDS Sections.If you have not entered the default TDS Tax Code in the TDS TAX Name field, for the supplier site,then the TDS TAX Name defined at the Supplier NULL Site would be considered for the Invoice.The Approval of TDS related information would depend on the value in the Create Pre-ApprovedTDS Invoice & Credit Memo Field.
See Also: Defining Supplier Additional Information, Local Payables Chapter
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Step 19 Define Customs Authority
The Duty advance paid to the Customs Authority has to be booked against a Customs Authority,
through a Bill of Entry. Before you create a Bill of Entry India Localization Transaction, you shouldhave defined a Customs Authority. You would create a Supplier and Site for this Authority.Additionally, in the Type field on the Classification tab, choose Custom Authorities-IND. On doingthis, when defining a Bill of Entry transaction, the Supplier name would be listed in the CustomsAuthority field LOV on the Bill of Entry India Localization screen.
See Also: Defining Customs Authority, India Local Payables Chapter
Step 20 Define BOE Agent
It would be a pre-requisite to define a BOE Agent before you do a BOE Transaction. Navigate to thePayables Setup and define the Clearing & agent information. The agent codes would appear in theLOV of Agent Code field of the Bill of Entry screen.
See Also: Defining BOE Agent, India Local Payables Chapter
Step 21 Define Excise Authority
The Excise advance/settlement paid to the Excise Authority has to be booked against an Excise
Authority, through the Capture PLA Payments India Localization screen. Before you create a PLAPayment Transaction, you should have defined an Excise Authority. You would create a Supplierand Site for this Authority. Additionally, in the Type field on the Classification tab, choose ExciseAuthorities-IND. On doing this, when defining a PLA Payment transaction, the Supplier name wouldbe listed in the LOV of the Authority field on the Capture PLA Payments India Localization screen.
See Also: Defining Excise Authority, India Local Payables Chapter
Step 22 Define Bond Registers
The calculation of excise duty and updation of excise registers are based on the setup made in thedefine bond register. Before making this set up the user need to define the Order types andtransaction sources.
Excise transactions are classified as:
Domestic with Excise
Domestic without Excise
Export with Excise
Bond Register (Export under Bond)
Excise transactions need to be identified based on the Organization/Location combination and
against each excise transaction multiple Order types and Transaction sources can be assigned.
Order type need to be assigned to excise related transactions from Order Management Module andTransaction source need to be assigned for all excise related transactions through the Receivablemodule. If the Organization/location is of manufacturing type, excise related transactions formanufacturing set up need to be associated. Like wise, if the organization/location is trading exciserelated transactions for trading need to be associated.
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By associating the Order Types to the excise transactions for an Inventory Organization and Location,the related Excise Record entries will be passed based on the nature of goods cleared.
See Also: Define Bond Registers, India Local Order management Chapter
Step 23 Define Assessable Price Lists
If the Taxable basis for the calculation of the excise duty is different from the Price at which the itemis sold, the, you will have to create additional Price lists with the Item Excise Assessable Price.
This price list has to be attached to the Customer/Customer Site and Supplier/Supplier Site. Theassessable price would be considered only for the calculation of the excise duty.
Step 24 Define Customer Additional Information
Before you start creating transactions for the customer, it would pre-requisite to record the localizationrelated information for the Customer Site. You would enter the customer Registration details with theExcise, Sales Tax and Income Tax Authorities. You will also attach the Assessable Price list thatshould be considered for the calculation of excise duty. You would also define the Item Category listthat would be basis for the defaultation of the localization taxes.
You will have to make this setup for each Customer Site.
You can enable the exempt flag for the Customer Sites exempted from excise duty.
See Also: Define Customer Additional Information, India Local Order management Chapter
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Inventory & WIP Transactions Overview
India Localization supports certain transactions in order to keep track of movement of Excisable
Goods. Whenever there is a Transaction using Excisable goods is created from the following featuressupported by Base Application, then India Localization updates Excise Quantity Registers. Followingis a list of such transactions and their impact of Excise Registers:
Impact on Excise Registers for Item Types
Transaction Type
RMIN
CCIN
FGIN
CGIN
OTIN
Miscellaneous Receipt RG Update
RG 23A Part 1
RG 1
RG 1
RG 23C Part 1
NA
First RG23A Part1, then RG
Miscellaneous Issue RG Update
RG 23A Part 1
1
RG 1
RG 23C Part 1
NA
RG 23A
Cycle Count Adjustment.
RG 23A Part 1
Part 1
RG 1
NA
NA
RG 23A
Physical Inventory Adjustment.
RG 23A Part 1
Part 1
RG 1
RG 23C Part 1
NA
Move Order Issue
RG 23A Part 1
RG1
RG 1
NA
NA
WIP Component Return.
RG 23A Part 1
RG 1
RG 1
NA
NA
WIP Assembly Completion.
RG 23A Part 1
RG 1
RG 1
NA
NA
WIP Assembly Return.
RG 23A Part 1
RG 1
RG 1
NA
NA
WIP Negative Component Issue.
RG 23A Part 1
RG 1
RG 1
NA
NA
WIP Negative Component Return.
RG 23A Part 1
RG 1
RG 1
NA
NA
WIP Scrap Transaction.
RG 23A Part 1
RG 1
RG 1
NA
NA
Staging transfer of a sales order
RG 23A Part 1
RG 1
RG 1
NA
NA
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Setting Up Organization Information in India Localization
-Inventory
This section describes the setup procedures for India Localization Inventory. You must enter the
setup information for your company before you using Inventory, Purchasing, Order Management andReceivables modules of India Localization.
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Oracle India Localization
Defining Organization Additional Information
This form provides with additional information regarding inventory organization. The information
available in additional organization information is the basic data for all India Localization activities andaccounting.
The User has to define an Organization and Location through Standard Application form. In the thisform he will define additional information for an Organization Location and each OrganizationLocation will be identified as an Excise/Tax Unit
While creating the additional organization information, it is mandatory to create two sets of records,one at null location level and another with location.
If multiple organizations are defined within the same excise registered premises, user can opt to
identify one Organization & Location combination as "Master Organization" and all other
organizations needs to be treated as child and should have the reference of the master organizationbased on ECC code. In such type of setup, the Master organization will be the organization at whichall excise registers should be generated only from the Master organization.
Note
The master child relationship among the organization and location are used only to generate
consolidated excise registers at Master organization level. You need to submit India Master Org RGrequest set in order to get Excise Registers consolidated at Master Organization.
Prerequisites
Before you enter the Organization Additional Information, you must:
Define Organizations
Define Locations
Assign Organizations to Locations
In Oracle India Localization, navigate to the Organization Tax Information India Localization windowas follows:
Setup Organization Additional Information
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The screen layout and its feature are described below for ready reference.
Field Description
Organization Name/Location
Master Organization information BlockMaster Organization flag
TypeActionDescription
(Required)EDIT HELPThe user defined inventory
PICKorganization name needs to be
picked up here from LOV for whichthe additional information is going tobe incorporated. The user from LOVwill select the location for a
particular organization.
This check box decides whether theorganization is a master
organization or a child organization.If it is a child organization, this
needs to be attached to the Masterorganization. Consolidated Exciseregisters can be generated from theMaster organization.
Note: In the Master Org. Information block you have to specify whether the organization representsan Excise licensed Organization or a child organization. If you select a child organization, you needto specify which is the Excise licensed organization under which the child organization belongs. For amaster organization and location combination you need to enable the Master Organization flag. Thisshould be done for the Organization with Location specified. The ECC number defined for the materorganization would default to all child organizations when master organization is selected.
Excise Block
The following information are
related to Excise Registration for a
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Defining Accounting Information for Organization
You should ensure that you specify appropriate general ledger accounts in the Accounts Informationregion. This information would be used to account for Localization transactions. Its mandatory toenter values in all the fields. Details of those fields and its significance are discussed below.
Prerequisites
Before you enter the Accounts Information - Organization Additional Information, you must:
Define Organizations
Define Locations
Organization Additional Information
In Oracle India Localization, navigate to the Organization tax Information India Localization window asfollows:
Setup Organization Additional Organization Information Accounts Information
The screen layout and its feature are described below for ready reference.
Field Description
Type
Action
Description
Accounts Information Block
These accounting information are
necessary for an inventory
organization through which all the
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Defining Organization Parameters
Organization Parameters check whether a specific transaction is carried out within the stipulated timespan specified by relevant tax laws. The user can enter the data in order to have control over thetransaction from the respective tax point of view.
Field Description
Type
Action
Description
OSP Return days
(Optional)
Enter the number of days within
which the OSP goods should comeback to the Inventory Organizationunder 57F(4). As per the ExciseRule it is 180 days.
OSP Excise percentage
(Optional )
Enter the rate of Excise duty
charged for a OSP transaction.
Since there is no needs to pay dutywhile sending goods while sendinggoods for sub contracted
operations, the user needs to inputvalue zero in this field as dutyneeds not be paid for suchremovals. If any other value isgiven in this fields, appropriate dutywill get calculated whenever hecuts a 57 F 4 Challan.
Note:
Since no duty needs to be paidwhile sending goods for subcontracting, user needs to ensurethat the value against this field isalways 0 percentage.
Days allowed for 173(L)
(Optional )
Enter the number of days allowed
for a transaction under 173(L) ofExcise Act in the case of SalesReturn.
Sales tax return days
(Optional )
Enter the number of days within
which the sales return goods
should reach to the Inventory
Organization from the date of Saleas per Sales Tax Act. As per theSales Tax Act, it is 180 days.
Excise Return days
(Optional )
Enter the number of days within
which the sales return goods
should reach to the Inventory
Organization from the date of
delivery as per Central Excise Act.
CENVAT Reversal(%)
(Optional )
This value is the default percentage
which will be considered by the
system whenever it performs a dutydebit under Rule 57 CC of theCentral Excise Rules. You shouldenter the CENVAT recoverypercentage in this field. Forexample, currently, the percentageof CENVAT recovered is 8% on all
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excise exempted transaction. Thus,
8 should be entered into this field.
Defining Register Preferences
This parameter decides the
preference of hitting the duty
payment register while performinga ship confirm transaction in OrderManagement or a TransactionLocalized in the AR Module. Youare not permitted to debit duty fromdifferent duty paying registers for asingle transaction.
If the balance available in each of the CENVAT Registers and PLA is less than Excise Duty liabilityarising from the ship confirms transaction, then the Interface Trip Stop request completes with errorand the shipment transaction remains incomplete. In a scenario, where you have opted for afortnightly settlement, you can ship with inadequate CENVAT credit. To meet such situations you canenable allow negative balance in PLA and set PLA preference to
1. On doing this, all excise payments are done through PLA register and periodic adjustments
towards payment of excise duty can be done through RG Consolidation screen. In such type of setup,the CENVAT registers will have entries only for the credit availed and the adjustments made whilecomputing the exact excise liability (fund transfer from CENVAT register to PLA register).
Note:
1. You should take care to get necessary concurrence from the local excise authoritiesbefore rolling down with the new system.
2. On RTV, the registers that would be updated would be based on the preferences.
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Oracle India Localization
Defining Tax Calendar
As part of Localization setup you need to define the Tax calendar. Excise Registers would be updatedonly for the Active Period. Only one period can be active at a time.
Prerequisites
Before you enter the Tax Calendar - Organization Additional Information, you must:
Define Organizations
Define Locations
Organization Additional Information
In Oracle India Localization, navigate to the tax Calendar Information India Localization as follows:
Setup Organization Additional Information Tax Calendar
The screen layout and its features are given here for ready reference.
Field DescriptionTypeActionOrganization Name /Location(Displayed)
DescriptionThe Inventory
Organization/Location will bedisplayed from the OrganizationTax Information.
Note: The Tax calendar shouldbe defined only at Organizationlevel with null location. This
calendar will be defaulted foreach location falling under theOrganization. The tax period inLocalization is meant for setting
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Defining Excise Invoice Generation
To generate excise invoices with pre-definable prefixes (Alpha/numeric), you need to complete
Excise Invoice Generation Setup. If this setup is not done, system will generate only two series of
excise invoices, one for domestic clearances and the other for export clearances and no prefixes forthe numbers generated can be maintained.
Prerequisites
Before you enter the Excise Invoice Generation - Organization Additional Information, you must:
Define Organizations
Define Locations
Organization Additional Information
In Oracle India Localization, navigate to the India Local Inventory window as follows:
Navigate to India Local Inventory, Organization Additional Information.
Query for the Organization Location fro which you wish to make the setup.
Click on Tax Calendar and then on Excise Generation.
Follow the information in the table in completing the setup.
Click on the Tax Calendar button on the Organization Tax Information window
Click on the Excise Generation on the Tax Calendar to open the Excise Generation IndiaLocalization Window.
Create a new record for the Excise Invoice serial number to be generated for the
Organization, location, and Transaction Type and Order/Invoice Type combination.
This Excise Invoice Serial will be generated when Shipment & RTV is made from a ParticularInventory Organization Location.
In Oracle India Localization, navigate to the Excise Generation India Localization window as follows:Setup Organization Additional Information Tax Calendar Excise Generation
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Defining Sub Inventory Locations
Before you start using India Localization Inventory, the sub-inventories have to be associated withOrganization/Location combination. Excise related transactions and records would be updated onlyfor those sub inventories, which are identified as bonded for manufacturing organizations and asTrading for trading organizations. By considering the transactions of a sub inventory, the check boxfor bonded/traded needs to be enabled.
Note
It is mandatory to complete this setup, irrespective of the fact that the Subinventory is not bonded.You can leave the Bonded check blank, if the Subinventory is non-bonded.
Prerequisites
Before you enter the Sub inventory Locations, you must:
Define Organizations
Define Locations
Organization Additional Information
Define Sub inventories
In Oracle India Localization, navigate to the Assign Subinventories to Location India Localizationwindow as follows:
Setup Organization SubInventory Locations
The screen layout and its feature are given here for your ready reference.
Field DescriptionTypeAction
Header Level
Organization Name/Location(Required)PICK
HELP
Description
inventory organizations nameand location to be selected bythe user from the LOV.
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Line Level
Sub-Inventory
(Required)
PICK
You can select the Sub-
HELP
inventory name from the LOV
Description
(Displayed)
The Description for the selected
Sub-Inventory will be displayed
here.
Bonded (Flag)
(Optional)
CHECK
You need to specify whether a
BOX
Sub inventory belonging to the
specified organization andlocation is Excise Bonded orDuty Paid. When this Flag isenabled the Sub inventory isconsidered as Bonded.
Trading (Flag)
(Optional )
CHECK
You need to specify whether a
BOX
Sub-inventory belonging to the
specified organization and
location is Trading. When thisFlag is enabled the Sub-inventory is considered asTrading. If the Organizationlocation has a Manufacturingsetup, this field is disabled.
Note: The above Sub Inventory setup is mandatory in nature & missing the same will result inshipping getting stopped.
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Defining Item Information
You need to associate Localization related information of an item before you start using the item forIndia Localization transactions. Choose the relevant values in the attributes of India Items context ofItems DFF in Items Mater window. For this user needs to select India Items as the context value inthe flex fields provided in the item master.
Prerequisites
Before you enter the Item Information, you must:
Define Organizations
Define Items
In Oracle India Localization, navigate to the Organization Item window as follows:Setup Master Items
In India Localization, additional attributes have been added to classify an item as per following nature.The following are the added DFF and its usage:
The screen layout and its feature are described below for ready reference.
Field Description
Type
Action
Description
Context
User need to select India
Localization from the pick list
Excise Flag
(Required)
PICK EDIT
The options are YES & NO. .
HELP
Any dispatch transaction
verifies the excise status fromthe excise flag attribute. Theexcise status is not updateableat the transaction level. If thisflag is set to 'No', no records willbe entered in the excise
registers normally for Issue type
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Item class code
Impact
RMIN
All inputs/raw materials/consumables used in or in relation to the
manufacture needs to be classified under this category. All transactions tothe Bonded sub inventory with this item class will have an impact on therecords/reports generated for CENVAT credit on raw materials. (RG 23 Aregisters will be effected)
RMEX
All inputs/raw materials/consumables used in or in relation to the
manufacture needs to be classified under this category. All transactions tothe Bonded sub inventory with this item class will have an impact on therecords/reports generated for CENVAT credit on raw materials. (RG 23 Aregisters will be effected)
CGIN
All capital goods (as per excise definition) used in or in relation to the
manufacture needs to be classified under this category. All transactions tothe Bonded sub inventory with this item class will have an impact on therecords/reports generated for CENVAT credit on capital goods. (RG 23 Cregisters will be effected)
CGEX
All capital goods (as per excise definition) used in or in relation to the
manufacture needs to be classified under this category. All transactions tothe Bonded sub inventory with this item class will have an impact on therecords/reports generated for CENVAT credit on capital goods. (RG 23 Cregisters will be effected)
CCIN
All intermediate goods need to be grouped under this category. Based on
the transaction, records will get generated in the RG-1 register/CENVATregisters.
CCEX
All intermediate goods need to be grouped under this category. Based on
the transaction, records will get generated in the RG-1 register/CENVATregisters
FGIN
All finished goods manufactured needs to be grouped under this category.
Goods attached to this category will be posted to RG-1 register at the timeof shipment/production.
FGEX
All finished goods manufactured needs to be grouped under this category.
Goods attached to this category will be posted to RG-1 register at the timeof shipment/production.
OTIN
Items falling under this category will not be considered for any excise
related transactions even though the transactions are from bonded subinventory.
OTEX
Items falling under this category not considered for any excise related
transactions even though the transactions are from bonded sub
inventory173 G Declaration filed by the Organization, the user needs toassociate the excise Tariff to each excisable item.
Description of Item Class Code and Impact
Field Description
Type
Action
Description
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Setting Up Tax Information
Defining Tax Names/Codes
You need to define Taxes before you start using India Localization. Tax codes would be the basis forall localization tax calculations. You should define all taxes applicable to your organization.
Tax codes cannot be updated once saved. Thus, you should adopt adequate caution while definingthe taxes. You can only disable the tax by entering the End Date.
Prerequisites
Before you enter the Tax Codes, you must:
Define Organizations
Define Locations
Organization Additional Information
Define Form Names
Define TDS Sections
Define Suppliers and Supplier Sites
Define Tax Authorities
In Oracle India Localization, navigate to the Tax Definition India Localization window as follows:Setup Tax Taxes
The taxes are relevant to a particular operating unit in case of a multi-org setup. Once the screen isselected from the navigator menu, you have to select the organization from the list, so that the taxescan be related to the corresponding operating unit.
The screen layout and its feature of the above form are given here for ready reference.
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Field Description
Type
Action
Description
Tax Name
(Required)
Enter a short tax name/tax code
in this field. It is recommend thatyou follow a naming conventionfor defining taxes so that the taxname defines the usage of tax.For example, CST-4%-C: thismeans the tax type is of type
Central Sales Tax, Rate is 4%,and requires C-Form
Type
(Required)
EDIT HELP
Select type of tax from list of
PICK
values. This will indicate how to
treat the tax at transaction level.
The options available are:
Excise - Basic
BED
Excise - Additional
AED
Excise - Special
SED
Customs Duty
Basic Customs Duty/SAD
Customs Duty - Additional
CVD
Central Sales Tax
CST
Sales Tax
LST
Octroi
Octroi
Insurance
Insurance
Freight
Freight
Service Tax
Service Tax
Tax Deduction at Source
TDS
Any Other Tax
Other taxes/Discounts
Modvat Recovery - Modvat Reversal Debit under Rule 6 of CENVAT Credit Rules
VAT
Value Added Tax
Tax type determines the type of treatment/procedure that needs to be initiated for
calculating/updating/recording tax records. You should ensure that you associate tax codes with
appropriate Tax Types, in tune with your organizations requirements. For example, while defining atax code/name for sales tax you should be using either CST or Sales tax as Tax Type. You shouldtake adequate care in selecting tax type.
Note: Apart from the normal tax types like excise, Customs, Sales tax etc which are widely used inthe industry, Localization provides for additional tax types like Insurance, freight, any other tax andModvat reversal.
1. Modvat Recovery - Modvat Reversal : Modvat reversal needs to be mappedas per the requirements under Rule 57 CC of the Central Excise Rules.
2. Freight, Insurance and Any Other Tax: Can be used for accounting for anyexpense incidental to the Purchase transaction. Any tax (cost component)defined under these categories would be taken into consideration for thecalculation item cost, subject to the condition that the Credit Percentage is notspecified.
3. Third Party Taxes: In the procure to pay cycle, the you can make use of the
functionality of III Party taxes. This can be setup by specifying the vendor name
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Defining Tax Categories
This is a mandatory setup to enable Tax defaultation and automatic calculation at the transaction linelevel. Tax Categories would be basis on which the taxes that would be applicable to the transactionand the Tax Base Amount calculation would be determined.
You have an option to associate an Item Class to the Tax category. This Tax category would beapplicable to all Items falling under this class.
Tax category is a group of relevant tax codes with precedence applicable to them.
Prerequisites
Before you enter the Tax Categories, you must:
Define Organizations
Define Locations
Assign Organization to Locations
Organization Additional Information
In Oracle India Localization, navigate to the tax Category India Localization window as follows:Setup Tax Tax Categories
The screen layout and its feature are given here for ready reference.
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the I st tax.
In this example line amount is Rs. 1000/-. The taxes mentioned below are applicable.
Tax
Calucation
Excise duty 16%
to be worked on the line amount
Sales tax 4%
to be worked on line price and excise duty
Freight Rs.100
Adhoc tax not depending on other taxes
Insurance 2%
to be worked on the line amount
Tax name
Tax Calculation
Excise duty 16%
to be worked on the line amount/Assessable value
Sales tax 4%
to be worked on line price and excise duty
Freight - Adhoc
Adhoc amount - no precedence needs to be attached
Insurance 2%
to be worked on the line amount
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Defining Item Category List
Item Category List associates the tax Category to an inventory item in an Organization. The user canadd many items in a list and select relevant tax category for them. There can be many such itemcategory lists defined and associated to the Vendor/Customer sites
If the item category is attached to the Additional customer/supplier information, the item category willget defaulted whenever a transaction is done with the customer/supplier.
Use this form to associate inventory items to Tax Categories.
Prerequisites
Before you enter the Item Category List, you must:
Define Organizations
Define Locations
Organization Additional Information
Define Tax Categories
Define Items
In Oracle India Localization, navigate to the Item Category List India Localization window as follows:Setup Tax Item Categories
The screen layout and its feature are given here for ready reference.
Field Description
Type
Action
Description
Header level
Name
(Required)
ENTER
The user has to specify the
unique Item Category List name.
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Defining Manual BOM
The objective of this screen is to facilitate duty draw back processing and reporting. If you are notusing localization for duty draw back processing, this feature can be ignored.
Data in this form can be used for OSP related transactions and draw back related a report if astandard BOM is not defined.
This form will be exclusively used to design Manual Bill Of Material for a finished goods Inventoryitem.
Use This Window to enter Bill of Material for a Finished Item, if you are not using Oracle BOM. Youcan enter different Bill of material for same item, effective in different Dates ranges. This BOMdefinition will be used for Duty Drawback Processing and Outside Processing purpose.
Prerequisites
Before you enter the Manual BOM, you must:
Define Organizations
Define Locations
Define Routings
Define Operations
Define Departments
In Oracle India Localization, navigate to the Manual Bills of Materials India Localization window asfollows:
Setup Items Define Manual BOM
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Transactions
The Miscellaneous transaction form has been customized to accommodate the RG Register entriesthrough a separate transaction type.
In Oracle India Localization, navigate to the Miscellaneous Transaction India Localization window asfollows:
Transactions Miscellaneous Transaction
Additional types of 'Miscellaneous Issue (RG update) and 'Miscellaneous Receipt (RG update)' areintroduced under India Localization.
THERE IS NO CHANGE IN TRANSACTION LINES WINDOW.
The only difference between Miscellaneous Issue/receipt (RG Update) and miscellaneous
issue/receipt is that the respective excise inventory registers are updated when the input material isissued from stores to the production or finished goods / input material is received back into storesfrom production.
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RG-I Register Entry
This is a view / entry form that can be used to view/enter the Manual RG-I transaction. RG -I Registeris the daily stock account for all excisable products. It displays on query all the transactions that havean entry in the RG-I register. Each inventory organization will be considered, as an Excise Unit andthe user need to specify the Organization Name and Location both for querying & for making manualentries into the register. Querying can be done based on certain fields on the Entry Block and alsoTransaction Details block.
In Oracle India Localization, navigate to the RG-1 Entry India Localization window as follows:Transactions RG Registers RG1 Register Entry
The entire screen of RG-I Register and its feature are given here for your ready reference. The
following fields are to be entered by the user for manual Entry. Depends upon the user requirement,he can specify any one of the following fields to view/enter a manual entry in the register.
Field Description
Type
Action
Description
Organization
(Required)
EDIT
The user needs to specify
HELP
the Inventory Organization
PICK
name from LOV for which
the manual excise entry isgoing to be accounted. Theuser needs to specify aInventory Organization forwhich he wants to view theRG-I Register balance andinformation.
Location
(Required)
EDIT
The user needs to specify
HELP
the Location of an Inventory
PICK
Organization from LOV for
which manual excise entry is
going to be accounted. The
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RG23 Register Entry
RG23A Register
Adjustments/Manual entries in the CENVAT on inputs can be done through this screen. All excisablegoods with item type RMIN and RMEX will be accounted in this register and the credits availed oninputs will be accounted in this register
Note
This feature can also be used in uploading the opening balances for a newly created Organization.
RG23C Register
Adjustments/Manual entries in the CENVAT on capital goods can be done through this screen. Allexcisable goods with item type CGIN and CGEX will be accounted in this register and the creditsavailed on capital goods will be accounted in this register
This RG23 Manual Entry form can be used for both view/enter RG23A & C Part I&II entries.Registers RG23 Register Entry
The user can open RG-23A or RG-23C Register can be selected using the LOV at the top-left cornerof the form. The screen layout and its feature are described below for ready reference.
Field Description
Type
Action
Description
Organization
(Required)
EDIT
The user need to specify the
HELP
Inventory Organization name
PICK
from LOV in which RG23
register entries are going to be
accounted. The user needs to
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Apply Time Extension
Apply Time Extensions (India Localization) screen can be invoked to apply for additional time. In thecase of OSP from inventory or Sales Returns Transactions if the vendor wants some more timemeans, he can invoke the time extensions screen & find the appropriate information by entering thetransaction type or the start & end date limits or by entering both. He can apply for the time extension,he need. Then the due date is automatically defaulted. It can either be applied or rejected by theappropriate authority. In the case of rejection, the due date is cleared.
This screen can also be used for recording the additional time granted by the excise authorities toreceive/return goods under Rule 173 H and 173 L of the Central Excise Rules.
As per the changes announced in Union Budget 2000-2001, there is no need to debitduty while clearing goods for sub contracting operations under Rule 57 F (4). Therequirement for taking time extensions to bring the goods sent under 57 F (4) challanalso stands withdrawn.
As per the current provisions of the Law, duty need to be debited only if the goodssent for sub contracting operations are not received back within 180 days. Later if thegoods are received back, the duty debited can be availed. This requirement can bemapped through Manual RG 23 Entries.
Though the requirement for recording the time extensions granted by the Excise
authorities does not exist, the form is maintained in the current release by consideringsimilar future requirements.
Transaction Apply time Extension
The screen layout and its feature are described below for ready reference.
Field DescriptionTrans Name
Vendor/Customer NameUser Ref. No.
TypeActionDescription
(Required)ENTERThe user needs to pick up
either OSP Transaction orSales return.
(Required)EDITThe user need to enter valid
HELPPICKcustomer/vendor name.(Optional)EDITReference No. can be entered
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HELPPICKhere. The user need to enter
valid customer/vendor name.
After querying the OSP or Sales transaction, the user can enter extended time limit for a transactionand create a record then the due date gets extended by using the below mentioned form.
Transactions Apply time Extension
Trans Name, Vendor Name, User Ref No., Trans Date, Original Due Date Extended Due date isdisplayed as per referenced transaction.
Field Description
Type
Action
Description
Sl. No.
(Required)
Sl. No. is a system generated
serial no.
Ext Days
(Required)
You can enter number of day of
Extension.
Status
(Required)
PICK
Select Status from drop list. The
Options available are Applied,Approved and Rejected. Initiallyit will be applied. It can bechanged to approved orrejected.
Due Date
(Displayed)
displays only field giving the due
date after applying the time
extension.
Master Organization RG Consolidation
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If multiple organizations are defined within the same excise registered premises, user can opt to
identify one Organization & Location combination as "Master Organization" and all other
organizations needs to be treated as child organizations and should have the reference of the masterorganization based on ECC code. In such type of setup, the Master organization will be theorganization at which all excise registers should be generated.
The master child relationship among the organization and location are used only to generate
consolidated excise registers at Master organization level. You need to submit India Master Org RGrequest set in order to get Excise Registers consolidated at Master Organization.
Steps for running the Master Organization RG Consolidation :
Ensure that proper setup is done to establish the relationship between the Master and ChildOrganizations. Please note that the Master Organization flag should be ticked in theOrganization-Location record of the Master Organization.
Organization Location defined as Master Organization should be a Dummy Organization onlyused for Excise Reporting. No transactions should be done in the Master OrganizationLocation directly.
Master Organization Consolidation request set could be run at periodic intervals dependingon the reporting requirements.
Master Org RG Entries Request Set
Use the navigation Inventory > Reports > All > Request Set >Master Org RG Entries to run the
request set. This request set consists of 4 requests, one each for consolidation RG23 A, C , PLA andRG1 registers. Parameters for each of the requests are same :
Organization
(Required)
PICK HELP
Name of the Master Organization is to be given in this parameter.
Location
(Required)
PICK HELP
Name of the Master Organization Location is to be given in this parameter
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After completion of the Request Set, the consolidated RG entries and balances shall be available atthe Master Organization Location. This request set is only a program to copy and consolidate thechild organization records. Normal RG reports shall have to be used for viewing and printing the RGreports for the Master Organization. The entries for individual child organizations shall still beavailable and if required reports could be obtained for child organizations as well.
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View Register Balance
The user can view the Excise Registers RG23A Part-II, RG23C Part-II and PLA balances through thisform.
Transactions RG Registers View Register Balance
After specifying the Inventory Organization Name, Location and currency the user will get ExciseRegister balances in the Balances Block.
RG23A Part-II balance represents the balance available on Account of credit availed onInputs.
RG23C Part-II balance represents the balance available on account of credits availed oncapital goods.
PLA Register represents the balance available in PLA Register.
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View Item Definition
This view form has been designed to find the relevant Tax information for an Item. Item definitionprovides the Localization information for an item with respect to Tax applicability for an InventoryOrganization Location.
Items Item Definition
The screen layout and its features are given here for ready reference.
Field Description
Type
Action
Description
Organization Scope
(Required)
EDIT
User can select Organization
HELPPICK
scope which to enter Items
definition. The Quickpick for
Organization scope are Singleor Single with Master or AllOrganizations.
Organization
(Optionally
EDIT
When the user has Single or
Required)
HELPPICK
Single with Master
Organization Scope then he
need to pickup the Inventory
Organization from the LOV.
Item/Description
(Required)
EDIT
Select the item from LOV for
HELPPICK
which you want to view the
Item definition.
Item Information India
Localization form is invoked byopening the Localization InfoButton and the information aredefaulted from the Master Itemregarding the Excise Flag,Modvat Flag, Item class, itemfolio and item tariff.
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