how to manage travel better

STREAMLINE THETRAVEL MANAGEMENTWORKFLOW

EXPENZINGTRAVEL MANAGER

Travel management challenges

TRAVEL DESK

ACCOUNTS PAYABLE FINANCE MANAGEMENT

TRAVELLERS APPROVERS

On the go, have time pressure, feel process binds them. Maverick behavior.

Under time pressure for approvals. Take decisions without proper cost-benefit analysis.

Pressure of high value buying, rapidly changing requirements, chaotic environment. Get jammed between vendors, travellers, and Accounts Payable.

Vendor payment and traveller reimbursement pressure. Mismatch between planned and actual itineraries, contracted rates and actual rates, and tracking of unsettled advances.

Challenge of identifying wastage areas and enforcement of travel policies through the company.

TRAVELLERS NEED SPEED AND FLEXIBILITY

Travellers feel tied down

Post trip challenges of

expense report creation and

reimbursement.

Tickets and booking

confirmations not available

24x7

Plans change, itineraries

change, tickets and hotels don’t

catch up fast enough.

Creating trip requests is

time consuming

Approvals get delayed

resulting in side channel

bookings.

Don’t get trip advances due to cascading effect of old advances.

TRAVEL DESK NEEDS AUTOMATION THAT SYNCHRONIZES ALL PARTIES.

Travel desk is under huge pressure

They have to stay up after

hours waiting for vendors or

travellers.

Accounts Payable returns vendor bills due

several valid reasons.

Travel vendor bills are difficult

to reconcile.

Travel requirement briefs

come in bits.

Itineraries are changed up to

the last minute.

Cancellations and reschedules are made directly

by travellers.

TRAVEL APPROVERS NEED BETTER QUALITY AND FASTER INFORMATION.

Travel approvers take blind decisions

Budget control look up not

easily available.

Challenges of post trip expense

statement approval.

Time pressure of short window within which

approvals required.

Difficult to scan history to check

if trip is unnecessary or can be pooled.

Total cost of trip not known so as

to take cost-benefit

based decision.

A/P NEEDS A SYSTEM THAT HELPS PLAN, ACTUAL, AND POLICY TO BE WELL ALIGNED.

Accounts payable are overworked

Bills and contract rates do not match.

Bills and original itineraries do

not match.

Basic checking of arithmetic,

entitlements and duplications a

nightmare.

Adjustment against advances time consuming.

FINANCE MANAGEMENT NEEDS TRANSPARENCY, CONTROLS, AND GOOD MIS

Finance management knows there is wastage

Have to be extra watchful

because skimming and kickbacks are

commonplace.

Difficult to get organization

wide expense information

with inter unit and time series comparisons.

Difficult to enforce travel

expense policy across the

organization.

Know there is travel wastage

but cannot pinpoint it accurately.

TRAVEL MANAGEMENTAUTOMATION ADDRESSES

THEM AND SAVES TIMEAND MONEY

These challenges are no big deal

Expenzing makes travel easy.

Travel desk coordination

Trip requests on mobile

Email approver saves time

eWallet goes wherever

you goTRAVEL

MANAGER

Expenzing reduces travel expenses.

All travel as per employee

entitlements

All bookings with

authorized vendors

Trip cost estimator for informed decisions

Get full credit for canceled

trips TRAVELMANAGER

EXPENZINGIS EASY

Easy to deal with

Easy to afford

Easy to implement

Easy to use

Easy to upgrade

SPECIALIZED EXPENSEMANAGEMENT FORTRAVEL WORKFLOW

Expenzing Travel Management

SPECIALISTS INEXPENSE MANAGEMENT

SOLUTIONSwww.expenzing.com