get more out of google docs

Master Seller Webinar:Get more out of Google Docs

Presented by: Jonathan Rochelle

Presentation will be posted on the Solution Providers site:apps.gepportal.com/learn-to-sell/webinar-archives

For audio, please join the teleconference:866-469-3239, see 'info' tab for attendee number and global call-in numbers

Agenda

How can I expand Google Docs?Overview of Google Apps Script

What's cool in Google Docs?Features and functionality

What's Google Docs?Overview and competitive positioning

Google Docs: a world without attachments

• Collaborate without the hassle of attachments: one document, multiple editors

• Securely control access to your information

• Works across platforms – it’s all in the browser so you can access your docs anytime, anywhere

docs.google.com

With Google Docs you can create...

Documents

With Google Docs you can create...

Spreadsheets

With Google Docs you can create...

Presentations

Key Benefits

• Real-time, simultaneous editing with multiple users, improves team productivity.

• Find and Organize your content in one place - everyone sees the most up to date version

• Revision history allows you to recover previous versions

• Single current version - no need for email attachments. No proliferation of copies & versions.

• Controlled collaboration - to specific people, groups or whole domains - per file or folder

• Online storage means you won't lose documents if your hard drive crashes or laptop gets stolen

Interoperability and Sharing

• Data Liberation Front - we make it easy to get your content in and out of Google Docs

Leverage the power of the web as a platform for collaboration

Interoperability and Sharing

• Data Liberation Front - we make it easy to get your content in and out of Google Docs

o Import files easily with multi-file uploader

Leverage the power of the web as a platform for collaboration

Interoperability and Sharing

• Data Liberation Front - we make it easy to get your content in and out of Google Docso Import files easily with multi-file uploader o Export files in three steps - "convert, zip and download" up

to 500 MB (~20,000 typical files)

Leverage the power of the web as a platform for collaboration

Interoperability and Sharing

• Data Liberation Front - we make it easy to get your content in and out of Google Docso Import files easily with multi-file uploader o Export files in three steps - "convert, zip and download" up

to 500 MB (~20,000 typical files)

o Supports traditional file formats: .doc, .xls, .csv, .ppt, .txt, .html, .pdf, and others

Interoperability and Sharing

• Data Liberation Front - we make it easy to get your content in and out of Google Docs

• Share your docs with others and control the type of access for each person

Interoperability and Sharing

• Data Liberation Front - we make it easy to get your content in and out of Google Docs

• Share your docs with others and control the type of access for each person

• Works across browsers on PC, Mac, and Linux computers

Interoperability and Sharing

• Data Liberation Front - we make it easy to get your content in and out of Google Docs

• Share your docs with others and control the type of access for each person

• Works across browsers on PC, Mac, and Linux computers• 3rd party products expand capabilities beyond what Google

provides - http://google.com/enterprise/marketplace

Leverage the power of the web as a platform for collaboration

Competitive Positioning Points

• Google Docs really is a productivity suite - not just creation of content which can be emailed or posted on a shared drive. It truly improves the productivity of teams.

• Google Docs should meet the content creation needs of most users. Power users might still require desktop licenses.

• Removes security concerns of emailed/copied versions on every desktop (i.e. attachments must be downloaded to view)

• Organize your world of information and make it more accessible and useful. Access from anywhere makes a huge difference in today's work environment.

Agenda

How can I expand Google Docs?Overview of Google Apps Script

What's cool in Google Docs?Features and functionality

What's Google Docs?Overview and competitive positioning

Forms

• Easily create a form

Forms

• Easily create a form

• Responses are automatically added to a spreadsheet

• No sign-in required

Forms features

• Use compact grid format

Forms

• Use a compact grid format

• Add page breaks and go to page

Forms

• Use a compact grid format

• Add page breaks and go to page

• Choose from a gallery of cool themes

Forms

• Use a compact grid format

• Add page breaks and go to page

• Choose from a gallery of cool themes

• Generate summary charts in one click

Drawing tool

• Create and insert rich colorful drawings

• Work alone or collaborate with others on a drawing

Template Gallery

• Commonly used templates

• Use an existing one or create your own

docs.google.com/templates

invitations

invoices

fax cover letters

mailing labels

calendars

Templates Gallery: Re-usable, Branded Assets

• Templates Gallery includes "Domain Templates" to share common forms across a company

Folder Sharing

It's easy...

1. Add items to a folder• Share the folder with others• When you add a new item to the shared folder,

it will automatically be shared

Translate Your Documents

• Communicate and collaborate with global teams

• Works in Documents and Spreadsheets

Connections to Gmail through Labs

• Get previews of documents, spreadsheets and presentations right in your email

Connections to Gmail through Labs

• Get previews of documents, spreadsheets and presentations right in your email

• Google Docs gadget - add a box in the left column to display all your Docs

Other Web Capabilities Integrated in Google Docs

• Search the web using selected content• Spreadsheet Gadgets for image/web search, non-standard

and animated charts, Maps, and other customizable data visualizations

• Import Data live into a spreadsheet using HTML, XML, CSV, RSS/Atom

• AutoFill includes "Magic fill" to generate related data lists• Lookup data on the web using the GoogleLookup

formula/function• Lookup stock prices using GoogleFinance function

Agenda

How can I expand Google Docs?Overview of Google Apps Script

What's cool in Google Docs?Features and functionality

What's Google Docs?Overview and competitive positioning

Custom development options for  Google Docs

• Google Data APIso Documents List APIo Spreadsheets API

• Spreadsheet Gadgets APIo Custom visual capabilities o Within spreadsheets or iGoogle or gadget containe 

• Google Visualization APIo Spreadsheets as a data source

• Lightweight options:o Custom Templateso Custom HTML/JS Formso Custom spreadsheets with data-import functions 

• Google Apps Scripto "Code-and-go" javascript within a spreadsheeto Access to mail, calendar, contacts, translation, etc.o Custom Functions or Workflow Automation

Google Apps Script

• Initiated from within Spreadsheets - web-based editor• Create custom functions or workflow automation • No "start-up" effort to set up development environment• Server-side Javascript - hosted on Google servers• Access to other Apps services and objects:

o Spreadsheetso Mailo Calendaro Contactso + Translation, Finance, URLfetch (http)

•  Strong authorization modelo user must authorize script for specific capabilities

• Help: http://www.google.com/google-d-s/scripts/scripts.html