get more out of google docs

Master Seller Webinar:Get more out of Google Docs

Presented by: Jonathan Rochelle

Presentation will be posted on the Solution Providers site:apps.gepportal.com/learn-to-sell/webinar-archives

For audio, please join the teleconference:866-469-3239, see 'info' tab for attendee number and global call-in numbers

Agenda

How can I expand Google Docs?Overview of Google Apps Script

What's cool in Google Docs?Features and functionality

What's Google Docs?Overview and competitive positioning

Google Docs: a world without attachments

• Collaborate without the hassle of attachments: one document, multiple editors

• Securely control access to your information

• Works across platforms – it’s all in the browser so you can access your docs anytime, anywhere

docs.google.com

With Google Docs you can create...

Documents


Spreadsheets


Presentations

Key Benefits

• Real-time, simultaneous editing with multiple users, improves team productivity.

• Find and Organize your content in one place - everyone sees the most up to date version

• Revision history allows you to recover previous versions

• Single current version - no need for email attachments. No proliferation of copies & versions.

• Controlled collaboration - to specific people, groups or whole domains - per file or folder

• Online storage means you won't lose documents if your hard drive crashes or laptop gets stolen

Interoperability and Sharing

• Data Liberation Front - we make it easy to get your content in and out of Google Docs

Leverage the power of the web as a platform for collaboration



o Import files easily with multi-file uploader



• Data Liberation Front - we make it easy to get your content in and out of Google Docso Import files easily with multi-file uploader o Export files in three steps - "convert, zip and download" up

to 500 MB (~20,000 typical files)



• Data Liberation Front - we make it easy to get your content in and out of Google Docso Import files easily with multi-file uploader o Export files in three steps - "convert, zip and download" up

to 500 MB (~20,000 typical files)

o Supports traditional file formats: .doc, .xls, .csv, .ppt, .txt, .html, .pdf, and others



• Share your docs with others and control the type of access for each person




• Works across browsers on PC, Mac, and Linux computers




• Works across browsers on PC, Mac, and Linux computers• 3rd party products expand capabilities beyond what Google

provides - http://google.com/enterprise/marketplace


Competitive Positioning Points

• Google Docs really is a productivity suite - not just creation of content which can be emailed or posted on a shared drive. It truly improves the productivity of teams.

• Google Docs should meet the content creation needs of most users. Power users might still require desktop licenses.

• Removes security concerns of emailed/copied versions on every desktop (i.e. attachments must be downloaded to view)

• Organize your world of information and make it more accessible and useful. Access from anywhere makes a huge difference in today's work environment.

Agenda




Forms

• Easily create a form

Forms

• Easily create a form

• Responses are automatically added to a spreadsheet

• No sign-in required

Forms features

• Use compact grid format

Forms

• Use a compact grid format

• Add page breaks and go to page

Forms



• Choose from a gallery of cool themes

Forms



• Choose from a gallery of cool themes

• Generate summary charts in one click

Drawing tool

• Create and insert rich colorful drawings

• Work alone or collaborate with others on a drawing

Template Gallery

• Commonly used templates

• Use an existing one or create your own

docs.google.com/templates

invitations

invoices

fax cover letters

mailing labels

calendars

Templates Gallery: Re-usable, Branded Assets

• Templates Gallery includes "Domain Templates" to share common forms across a company

Folder Sharing

It's easy...

1. Add items to a folder• Share the folder with others• When you add a new item to the shared folder,

it will automatically be shared

Translate Your Documents

• Communicate and collaborate with global teams

• Works in Documents and Spreadsheets

Connections to Gmail through Labs

• Get previews of documents, spreadsheets and presentations right in your email

Connections to Gmail through Labs

• Get previews of documents, spreadsheets and presentations right in your email

• Google Docs gadget - add a box in the left column to display all your Docs

Other Web Capabilities Integrated in Google Docs

• Search the web using selected content• Spreadsheet Gadgets for image/web search, non-standard

and animated charts, Maps, and other customizable data visualizations

• Import Data live into a spreadsheet using HTML, XML, CSV, RSS/Atom

• AutoFill includes "Magic fill" to generate related data lists• Lookup data on the web using the GoogleLookup

formula/function• Lookup stock prices using GoogleFinance function

Agenda




Custom development options for Google Docs

• Google Data APIso Documents List APIo Spreadsheets API

• Spreadsheet Gadgets APIo Custom visual capabilities o Within spreadsheets or iGoogle or gadget containe

• Google Visualization APIo Spreadsheets as a data source

• Lightweight options:o Custom Templateso Custom HTML/JS Formso Custom spreadsheets with data-import functions

• Google Apps Scripto "Code-and-go" javascript within a spreadsheeto Access to mail, calendar, contacts, translation, etc.o Custom Functions or Workflow Automation

Google Apps Script

• Initiated from within Spreadsheets - web-based editor• Create custom functions or workflow automation • No "start-up" effort to set up development environment• Server-side Javascript - hosted on Google servers• Access to other Apps services and objects:

o Spreadsheetso Mailo Calendaro Contactso + Translation, Finance, URLfetch (http)

• Strong authorization modelo user must authorize script for specific capabilities

• Help: http://www.google.com/google-d-s/scripts/scripts.html

get more out of google docs

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