fy 2016 cacfp recordkeeping updates september 2015

FY 2016 CACFP Recordkeeping Updates

September 2015

New Consultant Regions

http://dpi.wi.gov/community-nutrition/cacfp/map

Brad Cavanagh is no longer with the DPI. Check to see if your consultant changed

EFFECTIVE JULY 1

Training Webcasts• CCI:

http://dpi.wi.gov/community-nutrition/cacfp/training/webcasts-cacfp

• ADC: http://dpi.wi.gov/community-nutrition/cacfp/training/webcasts-adc

• New webcasts for CCI: – Completing Production Records – Completing the CACFP Claim: AR, ES– CACFP Internet Claim Procedures: AR, ES– 3 Sponsoring Organization Webcasts• Claim Edit Checks• Monitoring• Training Staff on CACFP Topics

Updated Guidance Memorandums

• New format• Changes

highlighted in yellow

• Discard old copies

Adult Care: http://dpi.wi.gov/community-nutrition/cacfp/adult-care/memos

Child Care Institutions: http://dpi.wi.gov/community-nutrition/cacfp/child-care/memos

Updated Forms• Guidance memo #1– FY 2016 Household Size Income Statement

(HSIS)– FY 2016 Parent Letter– Household Size Income Scale (July 1, 2015 –

June 30, 2016)

• Guidance memo #5– Sponsoring Organization Pre-Operational

Visit and Site Review Forms (rev. 12/14)

• Guidance memo #9C–WIC Fact Sheet – post or distribute

6

CACFP UPDATES

HSIS Effective Date (GM #1)

• Two Options1. Household Member Signature Date2. Determining Official’s (DO) Approval

Date3rd option (Date Received by Center) no

longer valid option

• Household Member signature date must be within the month of the DO’s approval or immediately preceding month

• If not DO’s approval date

Household Member Signature Date Examples

Guidance Memo #1

Special Dietary Needs

• Medical statement for participants with a disability can now be signed by licensed physicians AND medical professionals who are authorized to write medical prescriptions– Physicians, dentists, optometrists,

physician assistants, advanced practice nurse prescribers, and podiatrists

Local Foods in CACFP• Grow food for serving at a meal service

or to use in nutrition education activities

• Agencies may purchase local foods from any source: – distributors– farmers markets– Community Supported

Agriculture (CSA)– food hubs

Menus/Production Records• Must be completed and on file for all

claimed meals/snacks– Breakfast, AM Snack, Lunch, PM Snack,

Supper, Additional Snack

Production Records• Guidance memo #12

http://dpi.wi.gov/community-nutrition/cacfp/child-care/memos

• Meal Requirement Calculations:

• Food Buying Guide Calculator

Grains/Breads Calculator

Civil Rights

• Building for the Future Flier (CCI’s only)– Post or distribute

Annual Civil Rights Training

– Civil Rights Requirements PowerPoint presentation http://dpi.wi.gov/sites/default/files/imce/community-nutrition/pdf/gm_8c_civil_handout.pdf

–GM #8

• Keep on file: – Attendance– Topics covered– Date(s) training was

completed

Financial Management

• Assessing costs in CACFP

• http://dpi.wi.gov/sites/default/files/imce/community-nutrition/pdf/assessing_costs_cacfp.pdf

Financial Management• Provide opportunities for physical

activity and limit the use of electronic media

• Adopt best practices to promote health and wellness of CACFP participants

• May use CACFP reimbursement for wellness efforts

CCI Sponsoring Organizations

• CACFP Training Checklist:

• http://dpi.wi.gov/sites/default/files/imce/community-nutrition/pdf/cacfptrainingchecklist_so_gm5c.pdf

• GM #5

Infant Feeding in the CACFP

• Breastmilk Storage: Extends length of time fresh breastmilk may be stored in the refrigerator from 48 hours to 72 hours

• DHA Enriched Infant Foods: single-ingredient infant foods containing DHA creditable for infants – DHA itself cannot cause allergic

reactions

• Highly Allergic Foods: no evidence to delay introduction of foods considered to be highly allergic, including eggs

Questions?

• Contact DPI at 608-267-9129

OR

• Contact your assigned Consultant– Region map:

http://dpi.wi.gov/community-nutrition/cacfp/map