cacfp recordkeeping updates ii. cacfp webcasts ongoing technical assistance and training

CACFP Recordkeeping Updates II

CACFP Webcasts Ongoing Technical Assistance and Training

CACFP Webcasts http://fns.dpi.wi.gov/fns_cntwebcastsLink to Webcasts Website:

Access Webcasts Click on webcast title to start webcast Download and print PowerPoint slides

Guidance Memorandum Updates 5

Cover letter Summary of Changes (July 2013) Provides explanation of changes We will focus on the important updates during todays webcast Guidance Memo Website: http://fns.dpi.wi.gov/fns_centermemos

GM 8C: Civil Rights Nondiscrimination statement and complaint filing procedure updated by USDA The full statement is required where CACFP and/or USDA is mentioned Small publications may include USDA is an equal opportunity provider and employer. Websites and materials which are being reprinted should be revised to include the updated statement. Other materials should be updated as supplies are depleted and new printing is ordered http://fns.dpi.wi.gov/fns_centermemos

The U.S Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individuals income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.) If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632- 9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at [email protected] Program Discrimination Complaint Form http://www.ascr.usda.gov/[email protected] Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer. Nondiscrimination Statement (5/24/13) Available on DPI website in word document (English and Spanish) Under GM 8C http://fns.dpi.wi.gov/fns_centermemoshttp://fns.dpi.wi.gov/fns_centermemos

GM 9C: Recordkeeping Requirements WIC handout with current income scale Replace the old version Can be handed out or posted for parents to see Updated Greater than 3 Meal Count form includes place to record weekly subtotals for each meal type http://fns.dpi.wi.gov/fns_centermemos

GM 12CMeal Pattern Requirements Eating / Feeding Disabilities Broadens meaning of person with a disability by adding the category of "Major Bodily Functions to "Major Life Activities Clarifies that agencies are required to purchase and supply substitutions and modifications for meals served to children with disabilities that restrict their diets. If physician-prescribed supplements are not part of the substitutions made within the standard meal patterns, agencies are not required to purchase the supplement as part of the meals served to children with disabilities http://fns.dpi.wi.gov/fns_centermemos

Translated Materials Spanish and Hmong translated versions of some forms are available http://fns.dpi.wi.gov/fns_c acfptranslations http://fns.dpi.wi.gov/fns_c acfptranslations Use most current form available; when forms are updated they will be posted on the website

Annual CACFP Requirements Recordkeeping

List of Required Documentation List of forms and when they need to be completed (annual, monthly, weekly, daily, etc.) http://fns.dpi.wi.gov/fns_centermemos Retain all documentation onsite for 3 years plus the current year Never dispose of the Permanent Agreement (PI-1486)

Household Size Income Statements Update Household Size Income Statements (HSIS) Best practice Obtain new HSIS for all enrolled children at the same time each year (October, start of new FY, is best time to do this) Calculate household income to an annual amount when different pay frequencies are recorded Refer to Yearly column on Household Size Income Scale Child Care Centers, Outside of School Hour Care Sites

Household Size Income Record Create new Household Size Income Record (HSIR) In OCTOBER, start new HSIR Remove any children no longer enrolled at the center at that time List childrens full name in alphabetical order, last name first Child Care Centers, Outside of School Hour Care Centers YES NO

CACFP Enrollment Form Update CACFP Enrollment Forms (PI-6077) Found in GM 6C Available in English, Spanish and Hmong http://fns.dpi.wi.gov/fns_centermemos Optional new CACFP Enrollment Form Racial/ethnicity data collection information Infant meal notification Special dietary needs Contact your assigned consultant for more information Child Care Centers

Provide annual training on CACFP tasks and responsibilities for key staff at all sites CACFP Training Agenda (GM 9C) Attach materials/resources used & list of attending staff Conduct site reviews at each site Site Review Forms and Site Tracking Form (GM 5C) Sponsoring Organizations (GM 5C)

CACFP Financial Report (GM 11C) Independent Agencies Due Date of PI-1463 is November 1 Sponsoring Organizations Time Reporting PeriodDue Date of PI-1463-A or PI-1463-C October 1 December 31March 1 January 1 March 31June 1 April 1 June 30September 1 July 1 September 30December 1

cacfp recordkeeping updates ii. cacfp webcasts ongoing technical assistance and training

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