for dentistry yr 2 conducted by jonathan pradubsook medical resource librarian

For Dentistry Yr 2Conducted by Jonathan PradubsookMedical Resource Librarian

Outline

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What is EndNote? EndNote Library Useful Features References Cite While You Write (CWYW) Useful Resources & Contact Info

Outline

What is EndNote? Introduction to EndNote Software & Hardware Requirements Steps to Install EndNote on Your PC/Laptop Comparison Between EndNote & EndNote Web

What is EndNote?EndNote LibraryUseful Features

ReferencesCite While You Write

Useful Resources & Contact Info

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Introduction to EndNote

A bibliographic management tool that:• Stores and organizes citations found from many

sources eg PubMed and databases subscribed the Library

• Cite while you write in a Word document eg Microsoft Word, and

• Format your references according to a predefined citation style for your research papers e.g. British Medical Journal (Brit Med J)

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What is EndNote?

Search and save References (eg PubMed, Web of Science)

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Import

Export

“Cite While You Write”(using eg Microsoft Word, OpenOffice.org Writer etc)

Comparison Between EN & ENW

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EndNote X5 vs EndNote WebEndNote X5 EndNote Web

Advantages Work on references and cite independent of Web – less processing time

Web-based : longer processing & connection time

Full install on computer. No expiry.

Account expires if you leave NUS

Stores unlimited no. of references

Max. 10,000 references only

Store full-text (eg. PDF, sound files)

Unable to store full-text

Disadvantages References stored on local computer. Needs to save and move references to another computer.

Can work on references anywhere with Internet (renew account every 12 months via NUSNET)

Software Requirements:• Windows XP with Service Pack 3 or Windows Vista• Microsoft Word 2003 or 2007 or 2010 [EndNote X4

compatible with updates available via http://www.endnote.com/enword2k7.asp ]

• NUS Software Catalogue

Hardware Requirements:• Pentium 450 MHz or faster processor • At least 180MB hard disk free space• Minimum of 256 MB RAM

Software & Hardware Requirements

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Steps to Install EndNote X5 on PC/Laptopa) Login to NUSNET on NUS campusb) If you have not installed any software licensed to NUS before, click on

http://software.nus.edu.sg/catalogue/sc-setup.exe to install the Software Catalogue Client 1.2

c) In your PC, go to Start > All Programs > Software Catalogue > Click on Software Catalogue Client 1.2

d) A window opens, entitled Software Catalogue.e) On the left, under Software Category, click on Specialised Applicationsf) Click on EndNote X5 to installg) Select Typical installation

Steps to Install EndNote X5 on Mac

• Follow the installation instructions in:

NUS Libraries EndNote Guide:http://libguides.nus.edu.sg/content.php?pid=96551&sid=1067665

EndNote Library

What is EndNote? EndNote Library

Useful Features References

Cite While You Write Useful Resources & Contact Info

Navigate around EndNote X5 Library Window Reference Window Groups Create an EndNote Library

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• Launch EndNoteStart > Programs > EndNote > EndNote Program

• To retrieve a sample libraryC:\Users\Public\Public Documents\EndNote\Examples

Navigation around EndNote X5

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• A collection of references, each containing the information required to create a bibliography

• No limit to the number of references • .ENL file – EndNote library• .DATA folder – contains figures, groups and other

significant files

Library Window

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• Sorting References ► Ascending and descending orders

• Preview References► To see more detail about a reference, highlight

the reference and view it in the Preview pane at the bottom of the Library window. (Hide Tab pane – to disable preview pane)

► Only 1 reference is displayed in the preview pane at a time (if multiple references are selected, only the last reference is displayed)

Navigation in Library Window

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Reference Window• Stores the information required to cite it in a bibliography,

and other information (e.g. keywords, notes, abstract)• Automatically assigned a unique record number pertaining

to the library that cannot be changed• 48 different reference types• Up to 52 fields per reference• Up to 45 different files attach

to a single reference• Only 1 graphic or file in the Figure field

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Groups

• Allow up to 500 custom & smart groups to a library

• Types of Groups:• Automatic Groups – Permanent

(All References & Unfiled)• Custom Groups• Smart Groups• Create From Groups

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Useful Features

What is EndNote? EndNote Library

Useful Features References

Cite While You WriteUseful Resources & Contact Info

Remove Duplicates Attach Files to References Transfer References from EndNote Web Backup Library

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Other Features

• Remove Duplicates References > Find Duplicates

• Delete Unwanted References Select references, then, References > Move References to Trash Note: To delete References permanently, References > Empty Trash • Attach Files (PDF, images, etc) to a referenceSelect a reference References > File Attachments > Attach File ...

Useful Features

Useful Features (continue)

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• Find Full-Text• Highlight references you want to locate full-text• Click References > select Find Full Text

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Other Features

• Backup Library Save the complete

Library to a single compressed file (.enlx), including .DATA folder.

• To backup : File > Compressed Library >

• To decompress: File > Open > Open Library….

Useful Features (continue)

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Other Features

• Import References from PDF• On the menu bar, click on File >

Import > File… or Folder... A dialogue box “Import File” appears.

• Import File: Browse for the saved PDF file or folder, and Choose...

• Import Option: Select Other Filters…. Look for PDF. Click Choose.

• Click Import. • The references are now saved into

the EndNote library, under the group “Imported References”.

Useful Features (continue)

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Create an EndNote Library

a)Click on File > New... to create a new EndNote library

b) Enter a filename (.enl)

c) Select location to save the library (eg Desktop)

d) Click Save

References

What is EndNote? EndNote Library

Useful FeaturesReferences

Cite While You WriteUseful Resources & Contact Info

EndNote Flowchart Direct Export Import Text File Online Search Manual Data Entry

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EndNoteLibrary

DirectExport

ManualData Entry

OnlineSearch

ImportText File

Cite While You Write

Word Processor

INPORT

EXPORT

EndNote Flowchart

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• Method 1: Direct Export - Search in databases and export citations

• Method 2: Import Text File • Method 3: Online Search - Search LINC

directly in EndNote• Method 4: Manual Data Entry - Manually

enter a Reference

Different Methods to Import (Collect) References (Citations)

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Different Methods to Import (Collect) References (Citations)

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Method Database

Direct Export [M1] SCOPUS, WOS, ERIC, *PubMed

Import Text File [M2] LINC, PubMed

Online Search [M3] PubMed

Manual Data Entry [M4]

Sources not in Databases

Different Methods to Import (Collect) References (Citations)

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Not sure which category your database falls into?EndNote LibGuidehttp://libguides.nus.edu.sg/content.php?pid=96551&sid=1073299

Method 1: Direct Export - Exercise

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Method 1: Direct Export – using PubMed

FireFox • At this point in time, Direct Export for PubMed can be done only

using the browser FireFox

Method 1: Direct Export - Exercise

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Method 1: Direct Export

1. Select records, select Citation manager, then Create File

Method 1: Direct Export - Exercise

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Method 1: Direct Export 2. Select open with, browse and choose EndNote3. Click OK

Method 1: Direct Export - Exercise

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Method 1: Direct Export 4. When prompted to choose an import filter, type “pub”, then choose

PubMed

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Method 1: Direct Export

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Method 1: Direct Export – using SCOPUS

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Method 1: Direct Export

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Method 1: Direct Export

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Method 1: Direct Export

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Method 1: Direct Export

Method 1: Direct Export - Exercise

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Method 1: Direct Export – using Web of Science

Method 1: Direct Export - Exercise

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Method 1: Direct Export

Method 1: Direct Export - Exercise

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Method 1: Direct Export

• Alternatively scroll all the way to the bottom of the page

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Method 1: Direct Export

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Other Features

• Remove Duplicates References > Find Duplicates

• Delete Unwanted References Select references, then, References > Move References to Trash Note: To delete References permanently, References > Empty Trash • Attach Files (PDF, images, etc) to a referenceSelect a reference References > File Attachments > Attach File ...

Useful Features Revisited

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Method 2: Import Text Files – using LINC

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Method 2: Import Text Files

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Method 2: Import Text Files

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Method 2: Import Text Files

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Method 2: Import Text Files

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Method 2: Import Text Files

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Method 2: Import Text Files – using PubMed

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Method 2: Import Text Files

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Method 2: Import Text Files

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Method 2: Import Text Files

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Method 2: Import Text Files

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Method 2: Import Text Files

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Method 3: Online Search(Search Database/Catalog Directly in EndNote X5)

• Valid only for Freely Available Databases• This Method good for Known Citations e.g. PMIDa) In an EndNote Library, under Online Search on the left, click

on more…b) Under Name, look for and highlight PubMed. Click Choose.

Perform a search

c) Enter keyword in search box

d) Retrieved records from 1 through XX. Enter the desired number for XX.

e) NOTE: ALL records will be saved into EndNote Library

Manual Data Entry Method 4:Manual Data Entry (Manually Create a Reference in EndNote X5)

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http://www.endnote.com/support/helpdocs/EndNoteX4WinManual.pdf

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Method 4:Manual Data Entry (Manually Create a Reference in EndNote X5)

• Useful for working papers / manuscripts which are not found in databases

a) In an EndNote Library, at the top, click on References > New Reference

b) Under Reference Type: click on the drop-down menu and select accordingly (eg. Conference Proceedings)

c)Enter information such as author, year, title

d)Simply click on X (close the window) and the reference will be saved

Cite While You Write

What is EndNote? EndNote Library Useful Features

References Cite While You Write

Useful Resources & Contact Info

CWYW Toolbars in Microsoft Word Cite References in Microsoft Word Change Reference Style Edit Citation in Microsoft Word Understand CWYW Tools

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CWYW Toolbars in Microsoft Word

• Microsoft Word 2003

• Microsoft Word 2007/2010

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Go to EndNote☺ This tool will take you to the EndNote program, where you

can select (highlight) references for insertion into your Word document.

Find Citation(s)☺ This tool will provide a search window where you can enter

text that is in any field. You can then select references from a list of those that contain your search terms and insert them into your paper.

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Medical / Science LibraryUnderstand Cite While You Write Tools

Format Bibliography☺ This tool will allow you to change the EndNote style used

for your document. It will also let you make other changes to the layout of your bibliography, such as adding headings (e.g. References or Bibliography) and changing the line spacing.

Insert Selected Citation(s)☺ This tool will insert the references you selected in EndNote

into your document at the location of the Word cursor.

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Medical / Science LibraryUnderstand Cite While You Write Tools

Edit & Manage Citation(s)☺Use this tool to make any changes inside a citation, such as adding page numbers to a citation or removing author names from author-date citations

Insert Note☺Use this tool to insert explanatorynotes (footnotes) to be numbered as though they were bibliography entries, and then placed in the bibliography e.g Numbered style

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Medical / Science LibraryUnderstand Cite While You Write Tools

Edit Library Reference(s) This tool allows you to quickly access the specific record for

any selected citation.

Unformat Citation(s) • This tool will remove the formatted bibliography and

citations and replace all citations with plain-text placeholders that EndNote can match to library records to create formatted citations. This tool is commonly used when moving documents between word-processing programs.

• Also useful when you suspect the document is corrupted, to unformat all citations.

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Medical / Science LibraryUnderstand Cite While You Write Tools

Convert to Plain Text ☺☺(formerly Remove Field Codes) •This tool will create a second copy of the document with all EndNote field coding removed (you can generally recognize field codes such as formatted EndNote citations by their turning grey when you select them in Word). •It is used when sending documents to a publisher because the field coding used for EndNote citations can sometimes cause problems for publishers’ page layout programs. Note that it will create a Word document, not a plain text (.txt) document.

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Medical / Science LibraryUnderstand Cite While You Write Tools

Export Traveling Library☺

EndNote creates a hidden “traveling” library containing only the references used in each paper. This traveling library is part of the coded information contained in each citation. Use this tool to export the references in this traveling library to a regular EndNote library

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Medical / Science LibraryUnderstand Cite While You Write Tools

Find Figure(s)

This tool will provide a search window much like the Find Citation window where you can enter text that is in any field in the record you want to find. You can then select references from a list of those records with figures attached that contain your search terms. A reference to the figure will be inserted at the location of your cursor. The image will be inserted either below the cursor location or in a list at the end of the document, depending on the selected EndNote style.

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Medical / Science LibraryUnderstand Cite While You Write Tools

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Medical / Science LibraryUnderstand Cite While You Write Tools

Cite While You Write Preferences • Use this tool to set preferences for EndNote’s cite while you

write settings for future documents. (Note: If you use Word as your e-mail editor in Microsoft Outlook, you should leave the Open EndNote when Starting Word option in the CWYW preferences unchecked.)

• Also use this tool to toggle between EndNote and EndNote Web.

Help This tool will let you access contextual help for EndNote.

Useful Resources & Contact Info

What is EndNote? EndNote Library Useful Features

References Cite While You Write

Useful Resources & Contact Info

EndNote VS EndNote Web Update & Maintenance Online Tutorials, Guides & FAQs Contact Info

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Update & Maintenance

• Program Updates & Patches[http://www.endnote.com/support/enupdates.asp]

• Output Styles [http://www.endnote.com/support/enstyles.asp]

• Import Filters [http://www.endnote.com/support/enfilters.asp]

• Connection Files [http://www.endnote.com/support/enconnections.asp]

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Helplines, Online Tutorials, Guides & FAQs• Email: askalib@nus.edu.sg /

ts.support.asia@thomson.com• How to Use EndNote[http://libguides.nus.edu.sg/content.php?pid=96551&sid=723031]

• How to Use EndNote Web[http://libguides.nus.edu.sg/content.php?pid=96551&sid=723032]

• EndNote X5 Getting Started Guide[http://www.endnote.com/support/helpdocs/ENX5_GettingStartedGuide_MacWin.pdf]

• EndNote X5 Tutorial (View Online or Download)[Online:http://www.endnote.com/training/tutorials/EndNoteX5/Menu_970x562/

EndNoteX5.html][Download:http://www.endnote.com/training/WMVs/ENX5/enx5tutorial_download.asp]

EndNote FAQs [http://www.endnote.com/support/faqs/index.asp]

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Contact InfoFor assistance with installation via NUS

Software Catalogue, contact itcare@nus.edu.sg

NUS Libraries Medical Resource Team

Email: mdlib@nus.edu.sgInformation Desk: 6516 2046